User Guide

Chapter 13430
Using Extensis Portfolio (Macintosh)
FreeHand supports Extensis Portfolio, a program that can catalog thousands of
graphics in a single database and provide instant visual access to the cataloged
items. You can add keywords to your document for use in cataloging graphics.
To prepare a FreeHand document for Extensis Portfolio catalog, add keywords
and descriptive text to the document using the Portfolio Info command. Then
you select the Include a Portfolio Preview option in the Export dialog box on
exporting the document; for instructions, see “Exporting files” on page 427.
An Extensis Portfolio preview is created as a vector PICT file by default. You can
also can use a bitmap preview, and specify the preview size, using Preferences.
To include a bitmap thumbnail preview for use by Extensis Portfolio:
1 Choose Edit > Preferences. Click Export.
2 In the Preferences dialog box, select Include Portfolio Preview to include
a thumbnail bitmap preview used by Extensis Portfolio for browsing and
selecting art from a Portfolio catalog.
3 Enter a preview size as a percentage of the original’s size.
4 Click OK to close the Preferences dialog box.
To add or edit document keywords for use by Extensis Portfolio:
1 Choose View > Portfolio Info.
2 In the Keywords text box, assign keywords of 31 characters or less, separated
by commas. You can assign up to 200 keywords to a document. For the greatest
usefulness, follow these guidelines:
• Use well-defined keywords and apply them consistently throughout an
Extensis Portfolio catalog.
• Use multiple keywords for each document.
• Use general and specific keywords for each document.
3 In the Description text box, enter information about the document,
up to 254 characters long.
4 Click OK.
To set the size of the Portfolio preview:
1 Choose Edit > Preferences.
2 Click Export.
3 Select Bitmap PICT Previews and Include Portfolio Preview.
4 Enter a value or use the slider to set a Bitmap Portfolio Preview size.
5 Click OK.