MacJournal User Guide Chronicle Your Life © Copyright 2012 Mariner Software, Inc. All Rights Reserved. No part of this documentation may be copied, photocopied, reproduced, translated, microfilmed, or otherwise duplicated on any medium without written consent of Mariner Software, Inc. Use of MacJournal software programs and documentation is subject to the Mariner Software license agreement enclosed in the MacJournal package.
Chapter 1: First Steps! 4 Posting photos to Picasa! 26 Installation! 5 Posting an entry! 27 Registration! 6 Embedding a YouTube video in an Entry! 28 Troubleshooting! 7 Scheduling a blog post! 29 Using this guide! 8 Multiple entries and the Activity Viewer! 30 Basic terminology and ideas! 9 Email an entry! 31 Chapter 2: Journaling! 10 Chapter 4: Working with Entries! The main window! 11 Adding fields to the Entries Pane! 33 Creating and deleting journals! 12 Changing the Ent
Sorting! 51 Searching! 52 Smart Journals! 53 Chapter 6: Creating and Publishing Books! 55 Working with Backups! Chapter 9: Preferences! 74 75 General preferences! 76 Editing preferences! 77 Creating and deleting books! 56 Warnings preferences! 78 Working with books! 57 Sidebar preferences! 79 Publishing a book! 58 Fonts & Colors preferences! 80 Chapter 7: Advanced Editing! 59 HTML preferences! 81 Resizing Photos or Images! 60 Focused Editing preferences! Appending text to an
Chapter 1: First Steps In this chapter: This version of MacJournal has a totally revamped interface and a host of new features. Try out new views, like Timeline or Calendar. Assign a mood to your entries, or a book setting to your journal. Whether you want your journal to be your-eyes-only or you want to share it with the world, MacJournal 6 is there for you.
Installation For downloaded DMGs:! ! ! ! ! 1 Mount the disk image by double-clicking on the MacJournal.dmg file in the Finder. For product CDs: 1 Insert the CD and double click on it to browse its contents. Locate and double click the MacJournal folder. 2 Drag and drop the MacJournal.app icon onto your Applications folder. Replace your older version of MacJournal if/when prompted.
Registration 1 Launch MacJournal. A dialog will appear with information about your trial period. 2 Click Register. 3 Enter your name, organization, and serial number in the resulting sheet. 4 Click OK. Note: You should only have to register MacJournal once. However, please save your serial number in case you should need to reinstall or switch computers. If you don’t have a serial number you can purchase one at: http:// www.marinersoftware.
Troubleshooting If you have gone through the documentation and are still having problems with MacJournal, weʼre here to help! For technical support, please visit http://www.marinersoftware.com/support. We make every effort to reply promptly, in most cases within 24 hours. We would also love to hear if you have an idea or feature request to make MacJournal better! Email us at ideas@marinersoftware.com to help us improve our software.
Using this guide This user guide assumes that you have a basic knowledge of Mac OS X. You should understand pointing, clicking, double-clicking, dragging and dropping, and how to select items in the menus. You should also be familiar with operating dialog boxes and sheets (which are similar to dialog boxes, but drop down out of the window), resizing windows, and using the clipboard to copy and paste.
Basic terminology and ideas MacJournal is an extremely flexible and versatile tool for storing text, but for consistency, it uses several standard ways to refer to the containers that you’ll store your writing and other creative materials within the program. Journals are located in the sidebar Source List and serve a similar purpose to folders in the Finder. You can nest journals inside one another. Those nested journals will automatically inherit many of the settings of their parents.
Chapter 2: Journaling In this chapter: Journaling is a powerful form of expression, and MacJournal provides you with the tools to take it even further. However, at its most basic level, MacJournal is about storing your thoughts, feelings, or whatever else, in an ordered journal, just like pages in a notebook.
1 The main window 1 Toolbar: A standard Mac OS X style 2 toolbar. The specific buttons available can be customized (see Customizing the toolbar). You can hide the toolbar by clicking the button in its top right corner. 5 2 Sidebar: Within the Sidebar’s source list you can navigate your journals by toggling the arrows on the left hand side open and closed. You can also re-order your journals and entries simply by dragging and dropping them within the source list.
Creating and deleting journals To create a new journal, click the + button at the bottom of the Source List, choose File→New Journal… or hit ⇧⌘N. In the resulting sheet, enter the journal’s name, choose a location for your journal, and pick an icon from the selection provided. When you’re done, click Create or hit return. If you chose the default location, the journal will appear in your sidebar where you can drag and drop it to change its location. Otherwise, it will appear within the journal you selected.
Creating and deleting entries To create a new entry, click the New toolbar button (shown at right), choose File→New Entry, or hit ⌘N. By default, your cursor will be in the Topic field in the information bar. If you wish to leave the topic blank, simply hit tab and you can begin editing the entry’s text. If you leave the topic blank, the entry will be a date-based entry. Date based entries show the date and time they were created in the sidebar or entries pane.
1 The Timeline view The default view in MacJournal is the Edit view, which displays the main window as described above (See The main window). However, MacJournal has two other view modes - Timeline and Calendar - that allow you to configure your journal and entries display in different ways. The Timeline view displays the sidebar in the left pane and your journal entries in a chronological timeline in the main area.
The Calendar view 1 The Calendar view displays the sidebar in the left pane and, depending on your choice, a monthly or yearly calendar in the main area. 1 To enter the Calendar view, select View Mode from the View menu, and choose Calendar, or click the Calendar view button in the Toolbar. From the menu at the bottom left, choose to view entries from a single journal, or from all journals. 2 3 ! 4 4 At the bottom right, choose from a monthly Calendar display, or a yearly one.
Using the Quick Note window You can use the Quick Note window to add entries to MacJournal from within any application without needing to switch back to MacJournal. Before you can use Quick Notes, you’ll need to set up a shortcut in the preferences (see General). Once you have a shortcut set, you can use it from within any application. Simply hit your chosen hot key and the Quick Note window will open (shown at right).
Adding audio and video Sometimes you need to capture more than just text to get your point across. Fortunately, MacJournal allows you to quickly add audio or video to your entries. For advanced functions, such as adding recording time to a new entry line, see Recording Preferences. To add audio or video to an entry, first choose View→Show Recording Bar or hit ⌥⌘R. The recording bar includes a number of different buttons: • Record: Click the red circle button to being recording audio.
Any entries with audio or video attached will be marked in the Source List or Entries pane with a speaker icon (shown at right). In the recording bar, the gear menu gives you access to a number of different options for working with your audio or video file: • Settings...: This will open the recording preferences (see Recording Preferences). • Delete: This option will delete the audio file attached to your entry. Be careful choosing this option! You cannot undo your deletion.
Non-text entries MacJournal is very versatile. Not only can you store your written words, but you can also add files to your journal. This allows you to use MacJournal documents as general-purpose scrapbooks and information managers. Some file types, such as PDFs and common image types, will be displayed in the main area just like a text entry when you click them (see image at right of a PDF file being displayed by MacJournal).
Importing entries What do you do with all your writings prior to your purchase of MacJournal? Fortunately, you can import your writing, and its very easy to do. To import an entry, choose File→Import and choose the option that suits you: • Text or Attachments...: This option will only be available if you have an entry selected.
Creating an Import Droplet Import droplets are little applications that sit in the finder waiting to help you route files into a specific journal in MacJournal. You simply “drop” the file onto the droplet and it is routed into the droplet’s journal. Setting up a few of these droplets can save you from clutter and keep you better organized. Here is how to create an import droplet: 1 3 4 Select the journal you would like to route files into. 2 Choose Journal→Create Import Droplet….
Working with the Sidebar Source List and Calendar In general, moving entries and journals about is as easy as dragging and dropping them in the Source List. Journals can be nested to any depth and clicking on a journal in the Source List will display all of the entries in that journal and its children in the main area. You can then sort entries in the main area by clicking the column headings for Topic, Date, or Flagged.
Chapter 3: Blogging and Sharing In this chapter: MacJournal doesn’t restrict you to personal journaling, but provides a conduit between your personal computer and the broader world through blogging. MacJournal supports many popular blogs including LiveJournal, WordPress, Blogger, and Tumblr. Even if your blogging software isn’t in that list, if it uses the MetaWeblog, Movable Type, Atom, or LiveJournal protocols to publish posts, MacJournal will be able to connect to it.
Configuring a blog server 2 Although you can post any entry to any blog, blog servers are associated with specific journals within your MacJournal document. This allows you to easily separate out the entries that you have posted publicly from those you do not wish to share. Before you can begin posting to your blog, however, you’ll need to set up a server. 1 Select the journal you would like to post from in the Source List.
Posting images and attachments The blog settings window will tell you if your blog supports uploading attachments (such as pictures) by default. Most blogs, other than Blogger, which publishes pictures automatically to Picasa, and WordPress, will not. If that’s the case, follow the prompt to the Options tab. You will need to check the “Upload attachments to alternate server” checkbox and specify an internet-accessible location (such as an FTP, SFTP, or Picasa server) to store your attachments and images.
Posting photos to Picasa If you have configured a Blogger or WordPress account, you can skip this page. To post an entry with photos, the photos must be stored somewhere online. There are many online photo-sharing services, such as Picasa. Here is how to use photos in a Picasa web album. 1 2 1 2 3 4 5 6 2 3 4 Create a Picasa account. http://picasa.google.com/ In Picasa, set up an album for your photos. In MacJournal, from the Journal menu, choose Blog Settings... Click the Options tab.
Posting an entry 1 Select the entry you wish to publish to your blog in the Source List or entries pane. 2 Choose Share→Send to “Your blog name”… (if 3 you’ve already configured a blog for this journal) or Share→Send to other blog…. If no blog is configured for this journal, you will be taken to the blog configuration screen (see Configuring a blog server). 3 The confirmation dialog will offer a number of options depending on your blogging server.
Embedding a YouTube video in an Entry To embed a YouTube video in an entry: 1 Paste the URL that YouTube provides on a separate line in the entry (to keep the text-flow working well). 2 Go into your Blog Server settings (Journal→Blog Settings...), click the Options tab and uncheck the “Escape ‘<’ and ‘>’ checkbox. 3 Post your entry by choosing Share→Send to “Your blog name”... The video appears embedded in your post.
Scheduling a blog post 1 Create an entry from the Calendar by clicking on a date in the future, or create an entry and change its date and time to the future. 2 Choose Share→Send to “Your blog name” or otherwise publish the entry to your blog (see Posting an entry). MacJournal will ask if you would like to publish the entry in the future: 3 3 Click Post Later to schedule the post.
Multiple entries and the Activity Viewer You can publish multiple entries at once, as long as they are all going to the same server. Simply select the entries you wish to publish in the Source List or entries pane and follow the standard steps for posting an entry. To see MacJournal’s progress while you are posting one or more entries to your blog, you can use the Activity Viewer. To open the Activity Viewer, choose Window→Activity Viewer or hit ⌘0.
Email an entry If you want to share an entry but don’t want to publish it online for everyone to see, you can easily email the entry from within MacJournal. If you’re using MacJournal to collect information over the course of a project, emailing entries can be a handy way to keep all of the project’s information inside MacJournal while still sharing it with others. 3 1 To start, select an entry (or entries) in the Source List or entries pane you wish to email. 2 Choose Share→Email….
Chapter 4: Working with Entries In this chapter: Although by default MacJournal provides you with a simple way to organize date-based entries in your journals, it also allows you to attach a plethora of metadata to your entries to help you better organize and keep track of them.
1 Adding fields to the Entries Pane To display extra fields in the entry pane, simply do the following: 2 1 Click on the small arrow at the right end of the table header (assuming the entry pane is on top - see the next page for different locations). A pop-up appears. 2 Select the fields you wish to display. Note: Displayed fields appear with a checkmark beside them.
Changing the Entry Pane location MacJournal is easy to customize. The entry pane can display on the left, top, or right of the display window. Displaying the entry pane on the left makes a three column view. On top, the default, is a familiar interface for Mail.app users. Displayed on the right harkens back to the original MacJournal and is more aesthetically pleasing for some. Whichever way you chose, you can’t go wrong. Go ahead and try it out in a few different spots till you figure out how you like it.
The Inspector: entries The Inspector is an important tool for customizing your document, journals, and entries. To open the Inspector, click the Inspector button in the toolbar, choose Window→Inspector, or hit ⌥⌘I. For ease of use, you can also click the information button to the right of any selected journal or entry in the sidebar. The Inspector contains three subsections: Document, Journal, and Entry. To toggle a subsection open or closed, simply click its heading.
• Editable: Uncheck this to lock the entry and disallow editing. • Flagged: Check this if you want to flag the entry. Flagged entries have a flag instead of the default entry icon in the Source List and entries pane, similar to Apple Mail. You can also flag an entry by choosing Entry→Flag or hitting ⇧⌘L. • Icon: Choose an icon from those provided, or from others in your Finder, to assign to your entry. • Mood: Use this dropdown to assign a mood ranging from Very Good, to Very Bad.
Tagging entries Tagging your entries can be a handy way to organize and filter them outside of journals. A tag is merely a short keyword or phrase that you can later use to find or sort your entry. For instance, You might tag entries with tasks inside of them with “to do”, and then create a smart journal that shows you all entries with tasks by filtering for that tag (see Smart journals).
Using the media browser 2 The Media browser window helps you quickly find media to insert into an entry. The browser handles photos, audio, movies, and Links. 1 Open the media browser window by selecting Window>Media or hitting ⌘2. The Media Browser appears. 2 Select a type of media. 3 Browse around or filter the results by typing some criteria in the search field. 4 4 Select the file and drag and drop it into your entry.
Customizing the info bar The info bar is the gray bar at the top of the main area. By default the info bar displays the title of the entry, but you can customize it to include a number of different pieces of information about the entry. 1 Choose View→Customize Info Bar… to display the info bar editing area: 3 2 2 To add a piece of information, click the + button and choose from the resulting dropdown menu.
Focused editing / Full screen modes MacJournal allows you to edit your entries in a no-distraction environment, by taking advantage of its Focused Editing mode or OSX Lion’s full screen mode. To use the focused editing mode: 3 1 Select a journal entry. 2 From the View menu, choose Enter Focused Editing... or hit ⌃⇧⌘F. The Screen changes to Focused Editing mode, allowing you to focus on writing. (Press esc to exit this mode.
Editing entries Sometimes, you may want to edit an entry in its own window. To do so, choose Edit in Separate Window from the Entry menu. Your new entry window will display the information bar, main area, and status bar (including the entry’s location within your document). The information bar will also contain the information button, allowing you to easily open the entry’s Inspector and customize its settings. MacJournal also lets you harness the power of other applications to edit your entries.
Writing timer MacJournal lets you set a writing timer to accompany your entries. To use the writing timer: 1 Choose Timer from the Window menu, or hit ⌘4. 2 Choose between Timer mode, which counts down the time spent on your entry, and Stopwatch mode, which monitors the amount of time you are spending. 3 Click Options to open the timer settings. Here you can choose the amount of time to count down when in timer mode.
Entry aliases Sometimes you might find it helpful to not have a hierarchical organization of your journals and entries. Smart journals and entry aliases are the tools to help you achieve the organization you desire. By making an alias to an entry you create a “pointer” or “reference” back to the original entry.
Chapter 5: Working with Journals In this chapter: Journaling is a powerful form of expression. Whether you are looking for introspection or wish to share your writings with the public, MacJournal has the facilities to do either. Journals are the containers for entries or other journals. You can create multiple journals to separate and/or group entries within. Entire journals can be password protected and/or encrypted.
Backgrounds Using the Inspector, you can set the background for the entire MacJournal document, on a per journal basis, or per entry. For the purposes of this section, we will look at backgrounds for journals. To set a background for an entry, see The Inspector: entries. 1 From the Window menu, select Inspector. The Inspector window appears. 2 Under the Journal section, view the background options.
Templates Templates are pre-defined settings and/or content for entries in your document or journal. For instance, if you set up a travel journal, you may wish to have several tags automatically created for every entry. Instead of adding them to each entry manually, set up a template for that journal and all the new entries you create inherit the tags you’ve set in the template. Coupled with setting the background, templates are a way to speed up data entry.
Creating a template 1 Select a journal from the sidebar, and open the Inspector window. The settings for the current document, journal, and entry are displayed in the Inspector. 3 2 Under either the Document or Journal section, see the Template option. You can set the template to None, Custom, or—in the case of journals —Inherit, which will inherit any custom template for the document. 3 Select Custom from the dropdown menu. A window appears. 4 4 Format the Template to your desired look and feel.
Encryption MacJournal allows you to password protect your writing from prying eyes. You may also think about encrypting the data on the disk so even if the data was out of your hands it would be safe. To lock a journal: 1 Click on a Journal’s name to select a journal in the Source List. 2 Choose Journal→Lock Journal or hit ⌘L. Tip: You can quickly lock an encrypted journal by hitting ⌘L. 2 A sheet appears. 3 Type in a password, confirm it, and click Lock.
Important notes about encryption There are several things to note about encrypting journals: • Encrypted journals will not be available for Spotlight to index, making their contents unfindable in Spotlight. • If storing files within the MacJournal data file (internally), the file size can become quite large. Encrypting a very large journal may adversely affect performance within the application.
Unlocking a journal 1 Click on the journal in the Source List to bring up the Locked Journal 1 screen. Alternatively, click on the locked journal’s padlock in the Source List, hit ⌘L or choose Unlock Journal... from the Journal menu. A sheet appears. 2 2 Enter your password and click the Unlock button. Note: To change a locked journal’s password, choose Change Password... from the Journal menu. Your journal will need to be unlocked to access this menu item.
Sorting MacJournal lets you easily sort journals and their entries.. To sort entries in the sidebar by Date, Topic, or other attribute: 1 1 Choose Sort by> from the journal menu and then select the attribute you wish to sort by. The list is sorted. To sort the entries in the Entries List (top placement only): 1 Click on the column header in the Entries pane you wish to sort by. The list is sorted. 1 2 Click again on the column header to change the sort to/from ascending and descending.
Searching To quickly find an entry or filter for a subset of entries, MacJournal’s searching features are what you want to use. To start a new search: Note: Results of a search can be saved as a smart journal. After searching, click the Save button to create a smart journal. See Smart Journals for more info. 1 Type your search term into the toolbar search field.
Smart Journals Smart Journals allow you to filter your entries by a phrase, tag, date, or any attribute of the journal. Matching entries are included in the smart journal, which is a way to organize related content that is spread across separate journals. Searches can be saved as a smart journal or you can carefully select multiple criteria when creating the smart journal. Saving a search as a Smart Journal 1 Type your search term into the toolbar search field.
2 Creating a new Smart Journal 1 Choose New Smart Journal... from the File menu. The smart journal criteria sheet appears, with Topic and Tag parameters by default. 3 4 2 Enter a name for the Smart Journal.. 3 Choose whether or not you wish to find text matches from within the entry. 4 Setup the criteria by first selecting Any, All, or None of the following are true. 5 Add criteria by pressing the + 5 button and then selecting the parameters for the rule.
Chapter 6: Creating and Publishing Books In this chapter: You may find that you want to move beyond just journaling, and that you feel inspired to write the next great American novel. Don’t worry, MacJournal has you covered. Within MacJournal, books are a special type of journal that are designed in a way that they can be published to Lulu.com, from where you can order a hard copy once you obtain a free Lulu.com account.
Creating and deleting books To create a new journal, choose File→New Book… In the resulting sheet, enter the book’s name, your pen name, choose a book size, and select the sections you would like to include in your book. All books, by default, have at least one chapter section included. When you’re done, click OK. The book will be created with the dimensions and sections you specify, and will appear in the sidebar.
Working with books Once you have created a new book, it will appear in the sidebar, with any sections you chose nested within it. MacJournal will automatically focus on the topic of the first section of your book, whether that is a Chapter or an Introduction. Sections are specifically formatted individual entries that look more like a page layout editor than journal entries, with the box representing the text area (see image at right).
Publishing a book When you have finished writing your book and would like to publish it, choose Journal→Order Book… In the resulting sheet, choose from the cover, language and country options provided, and click Upload. You will be prompted to enter your Lulu.com account information. Once you have entered your information, your book will be uploaded to the Lulu.com server, and you will be provided with the information needed to go to the Lulu.com store and order a hard copy of the book.
Chapter 7: Advanced Editing In this chapter: You will spend most of your time in MacJournal creating and editing your journals. You can customize your journals by adding pictures, files, tables, numbered lists, smiley faces, iTunes songs, links, wiki links, and more. In this chapter you’ll find out how to make the most of MacJournal’s text editing capabilities.
Resizing Photos or Images There are two ways to resize photos you’ve added to an entry: 1 Select the photo/image by clicking on it. A resize handle appears in the lower right-hand corner. Drag the resize handle diagonally, up and to the left to make the photo arbitrarily smaller. 2 RIght-click on an image/photo and select from the Scale to Window Width or Scale to 5-200% options. 1 2 Tip: If you are posting your entries to Blogger, your images will appear at their new size in Picasa.
Appending text to an entry To append text to an existing entry: 1 Drag text onto the MacJournal dock icon. 2 A window appears allowing you to append to an existing entry or create a new journal (see image at right).
Linking 1 Choose Edit→Insert→Link… or type ⌘K. A sheet appears. 2 Name the link and enter its URL. 3 Alternatively, choose to link to a file or separate journal entry by clicking the page icon (to link to an entry within the document) or the folder icon (to link to any file on your Mac). 1 Clicking the page icon opens a panel that displays all of your journals and entries. Select the journal or entry to which you want to link.
Wiki links (auto-discovered linking) MacJournal can automatically discover links using a standard linking format often seen on wikis (called CamelCase). See Editing preferences for more information on automatic discovery. Alternatively, you can manually have MacJournal discover the links: 2 1 Select a Journal Entry. 2 Choose Format→Clean Up→Discover Wiki Links. 3 MacJournal will convert any matching text into a link.
Cleaning text To clean up text in an entry that, for example, you pasted in from an email: 1 Select the text containing e-mail quote characters (greater than “>” symbols). 1 2 2 Choose Format→Clean Up→Remove E-Mail Quotes. 3 The quotes and indentation will be removed (see images for before and after example). Use the other menu options to complete a number of other common text cleaning tasks such as stripping out HTML tags, removing line breaks, leading spaces, or links, or sorting lines alphabetically.
Tables To add a table to your entry, choose Format→Text→Table…. A table will appear at the location of the cursor and a table inspector will open (shown at right). Edit the table cells as necessary. The table inspector has the following options: • Rows: set the number of rows. • Columns: set the number of columns. • Merge Cells: makes multiple cells into one cell. • Split Cells: makes one cell into multiple cells. • Nest Table: adds a table within a cell.
Lists MacJournal supports a number of different types of automatic lists. To create one: 1 Place your cursor within a journal entry in the body. 2 Choose Format→List and choose the type of 2 list you wish to create (numbered in this example). 3 Press return and your next line should be numbered “1.” (should you choose bullets or checkboxes, each line will be preceded by a bullet or checkbox). 4 Keep typing as many list items as you need. Using List Discovery is the easiest way to make lists.
Spell checking 1 Select some text, then click on the spelling button in the toolbar or press ⌘:. The spelling and grammar window will appear. 2 2 Choose to: - Change: replace the text with one of the suggestions; - Find Next: move to the next item - Ignore: ignore the current item - Learn: consider the item correct - Define: look the item up in a dictionary - Guess: suggest a possible correction Click the Check Grammar checkbox to have MacJournal check your grammar along with spelling in the document.
Entry statistics 1 Select a journal or entry. 2 Choose View→Statistics. 3 A Statistics sheet appears (shown at right). Statistics includes: 3 • Words, characters, and lines in the selected entry • Total words in all entries • Entries being counted • Average words per entry • Word Frequencies: a list of the most common words in the selected journal or entry. Word frequencies only work with Roman text. • Exclude common words: omits the most common words from the frequency list if checked.
Chapter 8: Exporting and Syncing In this chapter: You can record and attach an audio recording to an entry. Also, you can share that audio recording by podcast. (A podcast is an audio blog you post to the web.) MacJournal exports podcasts to MPEG 4 Audio (.m4a) format. If you have your own website you can host your podcasts. Make sure your site is RSS enabled and then give the RSS feed address to your friends. People can subscribe to your podcast using iTunes or another RSS aggregator.
Exporting entries and journals To export journal entries or entire journals, select what you wish to export and then: 1 Choose File→Export…. 3 A sheet appears. 2 Select a file format in which to export. 3 Select the location and click Export. 2 MacJournal export formats include: • Text • RTF • RTF with Attachments (RTFd) • HTML • OpenDocument Text (odt) • Word (.DOC) • MacJournal (including MacJournal 5) • PDF • Podcast (.
Exporting audio 1 Select an entry that has an audio recording. 2 Using the gear menu in the recording bar, click Export... 3 A sheet appears. 2 4 4 Name the file, set the save location and click Export. Audio Recordings are exported as .m4a format.
Podcasting Podcasting is a way to share audio with listeners who subscribe to your podcast via RSS. It is up to you to provide content (entries = episodes) on a regular basis for your subscribers. 4 Generally, podcasts are hosted on a private web server. If you have a server, MacJournal can post the podcast (.m4a file as an RSS feed). 1 Choose an entry with audio. 2 Choose File→Export…. A sheet appears. 3 Choose Podcast as the file format.
Backing up your MacJournal documents Backups occur automatically when you quit MacJournal, and consist of your entire document. By default, backups are stored here: ~/Library/Application Support/MacJournal/ Note: The backup doesn't occur until you quit the application. Saving your file doesn’t trigger the backup. (For those unfamiliar with Unix paths, the ~/ signifies your home folder.) Tip: You can change your default backup location in the Security Preferences (see Security preferences).
Working with Backups You can browse your backups in MacJournal, and recover specific entries or an entire backup. To recover a specific entry: 1 Choose the entry. 2 Choose File→Browse Backups…. A sheet appears. 3 The entry you have chosen will appear in the left pane in its current form. The right pane will contain the entry in a prior form the date of that backup will appear above the text. You can use the slider to the right to toggle between different chronological versions of your entry.
Chapter 9: Preferences In this chapter: The Preferences panel allow you to customize and control many facets of MacJournal.
General preferences 1 Choose MacJournal→Preferences. The 2 Preferences window appears. 2 Select General. You can set several options: • Quick Note: set a keystroke that will invoke the Quick Note feature. See Using the Quick Note window for more. • Tabs: controls whether or not to select new tabs when they are created, and whether or not to create a new entry when making a new tab.
Editing preferences • Automatically save every X minutes: Choose how often you’d like to automatically save your data. • When typing, automatically... • Check spelling: underlines in red misspelled words according to the Mac OS X dictionary. • Correct spelling: automatically corrects misspelled words using the first suggestion word when there are only a few suggestions from the Mac OS X system dictionary. • Check grammar: underlines in green incorrect grammar according to the Mac OS X dictionary.
Warnings preferences Decide when you’d like to be warned about possible data-loss, editing, styling, and other situations. Should you turn off these warnings when they are shown to you in the program, you can turn them back on here (or vice versa).
Sidebar preferences • Show Badges: display icons (for audio and blog posts) next to journals and/or entries. • After Selection: • Expand selected journals: clicking a journal reveals its entries. • Collapse other journals: clicking a journal hides the entries of other journals. • Entries List: Summary: Choose to have your entries list display a summary of 0-3 lines.
Fonts & Colors preferences Set the default font, size and style for the Source List, entries list, rich text, and plain text. Setting the default font does not change the entry font. However, setting the default rich text font will control the appearance of new entries that don’t otherwise have a template assigned to them (see Templates for more). The interface for Labels, Highlight, and Text color options are all identical: Note: Font and colors in a template apply to new entries, not existing ones.
HTML preferences Here you can set the template for exporting your journals and entries into HTML. You can import and export HTML templates to and from MacJournal by using the buttons provided. You can also add and remove templates from the list by using the + and - buttons. Note: For more information on using HTML (Hyper Text Markup Language) please consult an HTML reference book or online source.
Focused Editing preferences Focused Editing preferences contains the following options: • Text Zoom: set the zoom magnification percentage. • Horizontal Margin: set a percentage of the screen width on left and right for the margin. • Vertical Margin: set a percentage of the screen width on top and bottom for the margin. • Use Custom Appearance: check this to customize full screen. • Text Color: set the color of the text. • Background Color: set the background color.
Recording preferences • Video: select the device with which to record video. • Audio: select the device with which to record audio. • Rate: change the playback speed, ranging from 50-200% of original speed. • Format: allows you to select several output options. (AAC Voice Quality, AAC High Quality, Apple Lossless) • Show recording controls automatically: Allows the recording controls to appear automatically when selecting an entry that contains recorded audio or video..
Security preferences Security preferences deal with securing your data from theft as well as safeguarding your data against mishaps or other events that might cause data loss. • Lock Journals after X minutes idle Locks journals when the computer is not being actively used. • Automatically back up data every X days - Creates backups of your MacJournal document every certain number of days. • Remove backups after X days Removes backup files older than a certain number of days. The default setting is 14 days.
• Index decrypted journals for Spotlight Once a journal is decrypted its content is available to be found by Spotlight. • Lock journals when quitting - Password locks all the password protected journals on quit so that they do not remain unlocked on disk or in the next application launch. • Lock journals when sleeping - Password locks journals when the computer goes to sleep mode. • Lock journals when switching applications - Password locks journals when you switch to another application.
Advanced preferences • Main Document: Set MacJournal’s main document location. • Reveal in Finder: Display the current document’s location in the Finder.
Customizing the toolbar 1 Choose View→Customize Toolbar…. A sheet appears (shown at right). 2 Choose which items you want in the toolbar 2 by dragging items into the toolbar. Remove items from the toolbar by dragging them out of the toolbar and then releasing the mouse button. Rearrange items in the toolbar by dragging them to the position desired. To use the default set, drag the default set to the toolbar. 3 Choose to show icon and text, just icon or just text.
