Microsoft Office 2008 for Mac Administrator Guide
Information in this document, including URL and other Internet Web site references, is subject to change without notice. Content in this document represents the current view of Microsoft Corporation on the issues discussed as of the date of publication. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information presented after the date of publication.
Table of contents Introducing Office 2008 for Mac ...........................................................................................................................1 Office 2008 Evaluation .......................................................................................................................................................2 How Office 2008 delivers business value............................................................................................................
Installation by using Apple Remote Desktop......................................................................................... 74 Installing Office 2008 from a NetBoot image........................................................................................ 76 Installation from a file server........................................................................................................................ 77 Installing Office 2008 for Mac updates in a corporate environment .....................
About delegation and sharing...................................................................................................................118 About data synchronization .......................................................................................................................119 About Open XML Formats...................................................................................................................................124 Attachment file types in Entourage 2008 ..................
Office 2008 Evaluation Introducing Office 2008 for Mac Office 2008 for Mac is a suite of desktop productivity applications that is designed to work specifically with the Macintosh operating system. It provides Macintosh users with applications for creating effective documents, sharing ideas with other users on Macintosh computers or Windowsbased computers, and managing information efficiently.
Office 2008 Evaluation Chapter Description Office 2008 Deployment Describes how to install and deploy Office 2008 in a production environment. Office 2008 Operations Provides instructions about how to maintain the Office 2008 installation. Office 2008 Security Provides details about the enhanced security features in Office 2008. Office 2008 Technical Reference Provides a list of reference topics that are relevant to running Office 2008.
Office 2008 Evaluation Challenges and solutions Typical challenges in a business environment Why choose Office 2008 Maximizing user impact on business outcomes New graphic capabilities, including SmartArt, WordArt, slide themes, and charting, enable users to create professional-looking, high-impact documents, workbooks, and "publication ready" presentations without having to spend hours on formatting.
Office 2008 Evaluation Typical challenges in a business environment Increasing individual productivity Why choose Office 2008 Office 2008 helps maximize productivity by providing tools that users can use to prioritize and manage daily activities, e-mail, calendars, and tasks. With its results-oriented interface, Office 2008 helps users quickly assemble and create high quality documents, presentations, and workbooks.
Office 2008 Evaluation Typical challenges in a business environment Optimizing IT resource efficiency Why choose Office 2008 By deploying Office 2008, organizations can reduce the total cost of ownership for Microsoft Office in areas including employee training, information technology support (IT), meeting expenses, and hardware costs.
Office 2008 Evaluation What's new in Office 2008 What's new for the IT professional For the IT professional who implements and maintains applications and technical solutions across an organization, Office 2008 for Mac comes with improved deployment applications. These applications are designed to help reduce the amount of time that is required to plan and execute deployments, as well as to simplify the tasks that are associated with managing the organization's desktop clients.
Office 2008 Evaluation Intuitive user interface The updated user interface in Office 2008 provides a more intuitive experience, which makes the product features easier to find and use. This intuitive user experience also helps minimize training and support demands by providing end users with significantly improved Help capabilities and self-service tools.
Office 2008 Evaluation Support for Exchange Web Services Entourage 2008 uses Exchange 2007 Web Services to support the following features: • Free/busy For Exchange 2007 users, Entourage 2008 exposes additional free/busy details, such as subject and location. • Out of Office Assistant For Exchange 2007 users, Entourage 2008 exposes additional Out of Office Assistant settings, such as separate internal and external out-of-office messages.
Office 2008 Evaluation Unsafe attachment blocking Entourage 2008 detects and blocks attachments that are application files or other files that could contain malicious software. For more information about the different application files or other files that Entourage 2008 blocks, see Attachment file types in Entourage 2008 in the Office 2008 Technical Reference section.
Office 2008 Evaluation What's new for the end user Office 2008 for Mac provides a suite of desktop productivity tools that helps Macintosh users get more impact out of their information and seamlessly share their ideas. The latest release delivers new capabilities that enhance how users work with each other and empowers them to achieve the results they want, faster. For example, the redesigned user interface reduces clutter and interruptions.
Office 2008 Evaluation The Elements Gallery is located below the toolbars in Word, PowerPoint, and Excel. It provides quick access to some of the most-used features. From the Elements Gallery, users can add SmartArt graphics, WordArt, charts, tables, and templates to their documents and presentations. For example, in PowerPoint, users can apply slide layouts or slide themes from the Elements Gallery. And in Excel, users can find preformatted ledger sheets in the Elements Gallery.
Office 2008 Evaluation Save as PDF It is now easier to save and share documents, presentations, and workbooks by using the popular Portable Document Format (PDF). PDF helps ensure that documents appear with the correct layout and fonts on any computer that can view PDF files. The PDF file format option is now available in the Save As dialog box on the File menu in Word, PowerPoint, and Excel. Automate commonly performed tasks Automator is a Mac OS X v10.
Office 2008 Evaluation Publishing layout view (for layout-rich documents) This new specialized environment in Word 2008 combines powerful desktop publishing tools and designer templates in one location. Users can use publishing layout view to quickly create professional-looking documents that are traditionally created by using advanced Desktop Publishing (DTP) applications. • Publication templates Word 2008 provides dozens of professionally designed publication templates.
Office 2008 Evaluation Use improved tools for writing formulas The Formula Builder helps users create formulas in a simple, step-by-step approach. Users don't have to memorize functions or their syntax. They can use Formula Builder to create formulas, search for functions, insert functions and arguments in existing formulas, and get help on all Excel functions.
Office 2008 Evaluation Enhance the visual effects of presentations with new themes and rich graphics Office 2008 comes with new themes, layouts, and Quick Styles that offer users a wide range of formatting options. Themes simplify the process of creating professional presentations. With one click, all the background, text, graphics, charts, and tables change to reflect the theme that users select, ensuring that all elements in the presentation complement one another.
Office 2008 Evaluation Prioritize and manage time My Day in Entourage 2008 manages schedules and tasks in one easy interface. By using the new My Day and To Do List features, users can quickly view calendar events and manage their To Do List from their desktops without having to open Entourage.
Office 2008 Evaluation Schedule meetings with the new and improved calendar Entourage 2008 has a redesigned calendar interface that makes it easier and more intuitive for users to schedule and manage meeting invitations. Accept, Tentative, and Decline from the Calendar Attendees can change meeting status directly from the event. Calendar management actions, such as declining a previously accepted meeting directly from the event, are more straightforward and consistent with Outlook.
Office 2008 Evaluation The following comparison tables show what improvements have been made over the years in the different Office applications. Features that are found in multiple Office applications Feature is included Feature is not included Features Office 2001 Office v.
Office 2008 Evaluation Features Office 2001 Office v.
Office 2008 Evaluation Entourage Feature is included Feature is not included Features Office 2001 Office v.
Office 2008 Evaluation Features Office 2001 Office v.
Office 2008 Evaluation Features Office 2001 Office v.
Office 2008 Evaluation Word Feature is included Feature is not included Features Office 2001 Office v.
Office 2008 Evaluation Excel Feature is included Feature is not included Features Office 2001 Office v.
Office 2008 Evaluation PowerPoint Feature is included Feature is not included Features Office 2001 Office v.
Office 2008 Evaluation Office 2001 Features Office v. X Office 2004 Office 2008 Object Palette with iPhoto integration Support for Microsoft Office PowerPoint 2003 for Windows comments Integrated charting Microsoft Word-like text Office 2008 system requirements The following table lists the minimum hardware and software requirements for installing Office 2008. Component Minimum requirement Processor Intel, PowerPC G5, or PowerPC G4 (500 MHz or faster) processor Operating system Mac OS X v10.4.
Office 2008 Planning About Microsoft Volume Licensing programs Microsoft Volume Licensing programs offer companies of all sizes a great way to buy and manage five or more software licenses. For more information about licensing options for businesses, visit the following resources: • Volume Licensing Programs Compares the different Microsoft Volume Licensing programs to help you decide the program best suited for your needs.
Office 2008 Planning You cannot deploy retail versions of Office across an organization from a central location. To deploy Office 2008 centrally, your organization must have a volume license. For more information about volume licensing, see About Microsoft Volume Licensing programs in the Office 2008 Evaluation section. Important Before you install Office 2008 on a computer, we recommend that you prepare the computer as follows: 1.
Office 2008 Planning Important When you deploy Office 2008 by using a remote connection, such as Apple Remote Desktop, to a client computer at a login window, a postflight script in the Office Installer causes the Dock application to open with root user privileges. Any applications subsequently opened from the Dock will also be run with root user privileges. Under these conditions, someone with physical access to the client computer can gain local elevation of privilege.
Office 2008 Planning Most Office 2008 preferences are stored as a key/value pair in the property list (.plist) files. These .plist files, also known as preference files, are stored in /Users/username/Library/Preferences. However, some Office 2008 preferences are stored in other locations such as in the Entourage 2008 database. For information about preference file locations, see Office 2008 preference file locations for deployment in the Office 2008 Deployment section.
Office 2008 Planning Users can start the installation process by running Office Installer. The Office Installer provides a user interface to guide the users through installing Office applications on their computers. If you are installing Office on a local computer, after the Office Installer completes the installation process, the Office Setup Assistant launches automatically.
Office 2008 Planning There are two installation options, Easy Install and Custom Install: Easy Install This standard installation automatically does the following: • • Installs all Office 2008 components Installs fonts in /Library/Fonts/Microsoft The Office Installer moves older Office fonts from /Users/username/Library/Fonts and /Library/Fonts to /Users/username/Library/Fonts Disabled and /Library/Fonts Disabled, respectively.
Office 2008 Planning • Proofing tools for Danish, Dutch, English (Aus), English (UK), English (US), Finnish, French, French (Canadian), German, Italian, Japanese, Norwegian (Bokmål), Norwegian (Nynorsk), Portuguese, Portuguese (Brazil), Spanish, Swedish, Swiss German • Office Fonts • Automator Actions • Dock Icons Note When any of the four Office applications are installed, the following components are installed: Clipart, Equation Editor, Microsoft Graph, Organization Chart, Sounds, Templates, short
Office 2008 Planning Note If users choose to install Office 2008 without the fonts, it will result in severely reduced functionality and user experience. For example: • Users will find that font substitution occurs frequently and immediately because many applications have new default fonts. • Office Themes makes use of several fonts introduced in Office 2008. Without these, the Office Themes experience will be limited, and users will find that font substitution occurs frequently.
Office 2008 Planning Configuring the user identity Office 2008 shares the personal information that users enter during setup among all Office 2008 applications that are installed on the computer. These applications use identity information to personalize the user documents. The Office Setup Assistant provides the option of choosing from older identities for the user. If no previous identities are found, the user is asked to create an identity.
Office 2008 Planning Deploying updates from a central location If your policies do not allow users to have administrator privileges on their computers, or if you want to centrally manage updates in order to ensure a common software environment for your users, you can choose the updates that you want to use and deploy them from a central location. This distributes updates to the appropriate users' computers and ensures that your existing installations have the latest software updates.
Office 2008 Planning The following table shows system requirements for each e-mail application. E-mail application Client operating system requirements Entourage 2008 Mac OS X v10.4 or a later version Client-side software requirements Entourage 2008 Server-side software requirements For e-mail support, Microsoft Exchange 2000 Server (with latest service pack), Microsoft Exchange Server 2003, or Microsoft Exchange Server 2007 must be installed.
Office 2008 Planning E-mail application Client operating system requirements Remote Desktop Connection Client for Mac Mac OS X v10.1 or a later version Outlook for Windows running on a Macintosh computer Mac OS X v10.5 or a later version that supports Boot Camp(Mac OS X v10.
Office 2008 Planning The following table lists the important characteristics of each e-mail application.
Office 2008 Planning Characteristic Support for public folders Implemented in Entourage 2008? Implemented in Outlook Web Access Light? Yes Yes: Exchange 2000 and Exchange 2003 Implemented in Outlook for Windows on a Macintosh computer? Yes No: Exchange 2007 Support for scheduling and delegated group calendaring Yes Yes Yes Note In an Exchange 2003 environment, delegates have read-only access to the delegated or shared calendar by using Outlook Web Access.
Office 2008 Planning Implemented in Outlook for Windows on a Macintosh computer? Implemented in Entourage 2008? Implemented in Outlook Web Access Light? The same user experience as when using Outlook on a Windows-based computer No; however, the experience is similar. No; however, the experience is similar.
Office 2008 Planning Default port Used for 1023 (and higher) DNS query responses 135 Assigning delegate rights 5000 and higher Connecting to a Microsoft Exchange Server for delegation rights assignment by Entourage client users. For more information, see Exchange Server static port mappings (KB270836) the Microsoft Knowledge Base (support.microsoft.com).
Office 2008 Planning Note You cannot use Entourage 2008 with a version earlier than Microsoft Exchange 2000 Server, such as Microsoft Exchange Server 5.5. That is because these versions of Exchange Server do not support WebDAV. To connect to Microsoft Exchange Server 5.5, you can use Outlook with Remote Desktop Connection Client for Mac. The following must be enabled on your network.
Office 2008 Planning Computer Requirements Client Before Entourage is opened for the first time on a computer on which you intend to use the Account Setup Assistant, specify any preferred DNS server(s) and search domain(s) on the TCP/IP tab under Network Preferences in Mac OS X. This is because the combination of the two values is critical to the ability of the Account Setup Assistant to find servers on the network. If no DNS server is specified, a server that is assigned by DHCP will be used.
Office 2008 Planning How the Account Setup Assistant works When the Entourage 2008 Account Setup Assistant is used to set up a Microsoft Exchange Server mail account, the Account Setup Assistant performs the following steps to locate the information it needs from the computer that is running Exchange server in the following sequence. 1. The Account Setup Assistant queries the DNS server for all DNS resource records for its domain name.
Office 2008 Planning How e-mail rules work in Entourage 2008 The capabilities of Entourage 2008 differ from those of Outlook with regard to server-based rules for Microsoft Exchange Server e-mail accounts. Although server-based e-mail rules that have been created in Outlook are applied to the Microsoft Exchange accounts of Entourage users when applicable, Entourage users cannot create or modify server-based e-mail rules in Entourage.
Office 2008 Planning Entourage synchronizes messages, events, and contacts when one or more of the following actions occurs: • A Microsoft Exchange account is set up. • Entourage connects to the Exchange server. • A user creates or changes a message, event, or contact on a client computer that is connected to the Exchange server. Entourage waits one minute before it begins synchronization. If the user makes another change, the one-minute countdown starts over.
Office 2008 Planning In Entourage In Outlook (on a Windows-based computer) Business address identifier No Yes A contact's address that is identified in Outlook as Other address is displayed by Entourage as the Work address. If the Work address is edited in Entourage and the contacts then are synchronized, the address identifier in Outlook changes to Business. Phone number types Two work types: Two work types: Work, Main Business, Company Work in Entourage is Business in Outlook.
Office 2008 Planning Type of contact information Other fields In Entourage Custom Date 1/2, Custom 1/2/3/4/5/6/7/8, Interests, Astrology Sign, Furigana, Greeting Cards In Outlook (on a Windows-based computer) Account, Billing Information, Business/Home Address PO Box, Company Yomi, Computer Network Name, Customer ID, FTP Site, Given Yomi, Government ID Number, Internet Free/Busy Address, Language, Location, Organizational ID Number, Mileage, Profession, Referred By, Surname Yomi, User Field 1/2/3/4; Phone
Office 2008 Planning Entourage 2008 features supported by different versions of Exchange Server Entourage 2008 works well with a variety of e-mail servers, and you can take advantage of an even richer feature set by using Entourage with Microsoft Exchange Server 2007. Entourage 2008 features that work better with Exchange 2007 include scheduling meetings and enhanced Out of Office functionality.
Office 2008 Planning Exchange 2007 Entourage 2008 feature Exchange 2003 Exchange 2000 In conjunction with Exchange 2007, Entourage 2008 displays message classifications on a received message. Examples of potential classifications include HIPAA, Legal Documents, and Confidential. For Exchange 2007, Entourage 2008 exposes the following free/busy details: subject and location.
Office 2008 Planning Implemented in Entourage 2008? Implemented in Outlook 2007? Enables mapping between subscribed public folders in Entourage and public folder favorites in Outlook. No No Public folders that are set as favorites in Entourage are not established automatically as favorites in Outlook. Users can choose to subscribe to such folders manually in Outlook. Public folders that are set as favorites in Outlook are not established automatically as subscribed public folders in Entourage.
Office 2008 Planning Implemented in Entourage 2008? Implemented in Outlook 2007? Manages Exchange server distribution lists No Yes Synchronizes the following with Outlook: No Not applicable No No Feature • Personal distribution list • Categories and projects Synchronizes S/MIME certificates and contact photos between Outlook and Entourage Planning Entourage security Authentication and security in the WebDAV environment You can configure Entourage to use the strongest authentication method th
Office 2008 Planning Authentication method Type of authenticating server Description Digest authentication Back-end server for Exchange 2000 and Exchange 2003 Digest authentication transmits passwords in hashed form, which offers limited security. Digest authentication can be used with or without Secure Sockets Layer (SSL).
Office 2008 Planning Authentication method Type of authenticating server Description Forms-based authentication Front-end server Forms-based authentication transmits user credentials through HTML forms that users fill out. The credentials are then processed by using Basic authentication. Forms-based authentication requires SSL.
Office 2008 Planning No matter what authentication method you use with DAV, the data is transmitted in a plain-text XML stream between the user and the server. Third parties could discover this data by using network monitoring or packet sniffing tools.
Office 2008 Planning The types of files that are blocked or allowed when a user sends or receives a message are specified in the Entourage 2008 Attachment Policy. For more information about the Attachment Policy, see Attachment file types in Entourage 2008 in the Office 2008 Technical Reference section. If you want to change the Attachment Policy, create a supplementary .plist file as described in the following procedure. Any changes made to the default Attachment Policy .
Office 2008 Planning Digital certificate requirements for sending and receiving messages The Entourage cryptography model uses public key encryption to send and receive digitally signed and encrypted e-mail messages. Encryption makes a message unreadable to anyone other than the intended recipient. To send an encrypted message, the sender must have a copy of the recipient’s digital certificate.
Office 2008 Planning To The digital certificate requirement is Send a digitally-signed message The sender must have a digital certificate of his or her own. Receive a digitally-signed message The recipient does not need a digital certificate of his or her own. Enable password encryption for POP and IMAP accounts Before you deploy password encryption for your Entourage 2008 users who have POP or IMAP accounts, you must know whether the POP server or IMAP server accepts password encryption.
Office 2008 Planning If you plan to deploy SSL for Entourage 2008 users, you must make sure that SSL is enabled on the Exchange server. For information about how to enable SSL on an Exchange server, see Exchange Server on the Microsoft TechNet Web site (technet.microsoft.com). To use SSL with Entourage, the user's computer must trust the Exchange server's SSL certificate. This might require importing a root certificate to the user's X509 Anchors keychain or the user login keychain.
Office 2008 Planning How users manage digital certificates in Entourage 2008 To use encryption and digital signature features, the user must have a digital certificate - the combination of a user's certificate and public and private encryption key set. Digital certificates, also known as digital IDs, help to keep users' e-mail messages secure by letting them exchange cryptographic messages.
Office 2008 Planning Installing root certificate in Mac OS X 1. Double-click the .cer file to open the Keychain Access application. 2. In the Add Certificates dialog box, on the pop-up menu, click X509 Anchors, and then click OK. If you are asked to provide a name and password, use the administrator credentials. 3. Click View Certificates to verify the details of the certificate 4. Quit, and then restart Entourage. Installing root certificate in Mac OS X v10.5 1. Double-click the .
Office 2008 Planning Relocating multiple identities in Entourage to separate user accounts It is not only possible to have separate Mac OS X login accounts for several individuals on one computer — in Entourage, it is possible to have multiple Entourage user identities within a single Mac OS X login account. This capability was created before the release of Mac OS X to allow multiple users to more easily share Entourage on a single computer.
Office 2008 Planning Smart card support Entourage 2008 supports the use of digital certificate that have been stored on smart card-based keychains to perform secure messaging operations such as digitally signing, verifying, encrypting, and decrypting e-mail messages. Smart card features in Entourage 2008 Entourage 2008 includes the following features: • Mac OS X has built-in smart card support that complies with the U.S. Department of Defense standards for U.S. federal government smart cards.
Office 2008 Planning Important When you use an ADAM server to provide GAL access, your Entourage users who are located outside of corporate network will not be able to browse GAL like an Entourage user who is connected directly to a Microsoft Windows Server 2003 based Global Catalog Server inside the corporate network. Using Entourage 2008 with Kerberos authentication Entourage 2008 supports Kerberos protocol as a method of authentication with Microsoft Exchange Server and standalone LDAP accounts.
Office 2008 Planning When you set up your account in Entourage, you must click Use Kerberos authentication, or for all other types of authentication, click Use my account information. When you choose the Kerberos authentication method, the user, password, and domain text fields in the Use my account information section are disabled. The disabled fields serve as a visual clue that Kerberos authentication is mutually exclusive with the other available authentication.
Office 2008 Planning Planning to use Office 2008 with related Microsoft products Working with SharePoint sites and Office Live Workspace by using Document Connection for Mac Microsoft Document Connection for Mac, available as part of Microsoft Office 2008 for Mac Service Pack 2 (12.2.0), makes it easy to work with files that are located either on a SharePoint site or on Microsoft Office Live Workspace. By using this application, users can download, edit, and upload documents that are on these sites.
Office 2008 Planning • A user can add a new document that is located on his or her computer to a SharePoint site or Office Live Workspace by using the Add File feature in Document Connection for Mac. Note A user can also drag a file from the computer to the file list in Document Connection for Mac. • If a SharePoint site has a template that is associated with it, a user can create a new document based on the template by using the New File feature in Document Connection for Mac.
Office 2008 Planning Permission level Description Full Control User has administrator access to the site. This permission level cannot be customized or deleted. Design User can view, add, update, delete, approve, and customize documents. Contribute User can view, add, update, and delete documents. Read User can only view documents.
Office 2008 Planning Site permissions for read-only or limited access Assign additional permission settings to enable read-only access to a site by using Document Connection for Mac. You can restrict permissions to a site by using any of the following settings. Site permission Description View Pages View pages on a Web site. Browse User Information View information about users of the Web site.
Office 2008 Planning Working with external data sources in Excel Excel 2008 can retrieve information from database servers, such as a computer that is running Microsoft SQL Server or other external databases by using third-party Open Database Connectivity (ODBC) drivers. After you download and install the ODBC drivers, you can use database queries to retrieve the data. The following table describes each of the query types.
Office 2008 Planning Plan a strategy to control access to workbooks As an administrator, you must assign the appropriate permissions to the user accounts that will be connecting to the databases. Users must then provide their account information when they connect to the external data source network (DSN) by using third-party ODBC drivers. To connect to an external DSN, on the Data menu, click Get External Data.
Office 2008 Deployment Office 2008 Deployment Deploying Office 2008 applications Creating the installation image The first step in deploying Microsoft Office 2008 in a corporate environment is to create a network installation point. To do this, you copy all of the source files from the Microsoft Office 2008 for Mac CD to a shared location on your network. Then you deploy Office to users from this installation point.
Office 2008 Deployment 3. Copy the .mpkg file from the DVD to a shared location on the network. 4. You can now deploy Office 2008 applications to users from this installation point. For more information about deploying Office 2008, see the following topics in the Office 2008 Deployment section. Installation by using Apple Remote Desktop In this Office 2008 installation method, you use Apple Remote Desktop to deploy Office 2008 to users' computers.
Office 2008 Deployment 2. Copy Office Installer from the Office 2008 DVD to a writable volume. 3. Before you use the Office 2008 installer, delete the postflight script file from Office Installer.mpkg/Contents/Packages/Office2008__dock.pkg/Contents/Resourc es/. A Known issue prevents network deployment of Office 2008 Dock icons. However, a postflight script, which is in the package that attempts to install icons in the Dock, runs successfully.
Office 2008 Deployment Prepare a user computer for installation of Office 2008 when deployed by using Apple Remote Desktop 1. If the computer is currently running the Classic environment (Mac OS 9), switch to Mac OS X, and then quit the Classic environment. To quit the Classic environment, on the Apple menu, click System Preferences, and then click Classic. On the Start/Stop tab, click Stop. 2. 3. Turn off virus protection software, and quit any applications that are running.
Office 2008 Deployment Prepare a user computer for installation of Office 2008 Before users load Office 2008 for the first time, their computers must be prepared by performing the following steps 1. If the computer is currently running the Classic environment (Mac OS 9), switch to Mac OS X, and then quit the Classic environment. To quit the Classic environment, on the Apple menu, click System Preferences, and then click Classic. On the Start/Stop tab, click Stop. 2.
Office 2008 Deployment Install Office 2008 from a file server 1. Create the installation image in a shared location as specified in Creating the installation image in the Office 2008 Deployment section. 2. We recommend that you write an AppleScript to perform the steps for preparing the users' computers before deploying the installation image.
Office 2008 Deployment Install a customized version of Office 2008 1. Double-click the Office Installer. 2. In the Select a Destination page, select the destination volume to install Office 2008. Important Installation under a volume license does not require that you enter a Product ID. 3. Click Customize. 4. Select or clear the check box next to each component that you want to include or not include in the installation. 5.
Office 2008 Deployment Installing Office 2008 for Mac updates in a corporate environment Microsoft regularly updates its software to improve performance, improve security, or update features. These updates are released either as an incremental release or a combo release. An incremental release includes only the files that differ from the last updated release. A combo release includes fixes from all the incremental releases since the last combo release. For example, the Office 2008 for Mac 12.1.
Office 2008 Deployment 3. Install the latest updates 1. To install Office 2008 for Mac updates, on the Help menu, click Check for Updates. 2. Under How would you like to check for software updates?, select Manually. You can now manually select the updates that you want. Note Microsoft AutoUpdate for Mac, which is included with Office, can keep Microsoft software up to date.
Office 2008 Deployment 2. In the Configuration tab, specify the following Install and Destination paths. Office 2008 component Install Destination Additional Tools /Applications/Microsoft Office 2008/Additional Tools /Applications/Microsoft Office 2008/Additional Tools Office folder /Applications/Microsoft Office 2008/Office /Applications/Microsoft Office 2008/Office Microsoft Entourage /Applications/Microsoft Office 2008/Entourage.
Office 2008 Deployment 3. Office 2008 component Install Destination Microsoft Excel /Applications/Microsoft Office 2008/Excel.app /Applications/Microsoft Office 2008/ Microsoft PowerPoint /Applications/Microsoft Office 2008/PowerPoint.app /Applications/Microsoft Office 2008/ Microsoft Word /Applications/Microsoft Office 2008/Word.app /Applications/Microsoft Office 2008/ Microsoft Messenger /Applications/Microsoft Office 2008/Messenger.app /Applications/Microsoft Office 2008/ ReadMe.
Office 2008 Deployment Configuring and deploying Office 2008 preferences Configuring Office 2008 application preferences Configuring Word 2008 preferences You can standardize the settings for Word 2008 in your organization by configuring preferences for the application and then deploying these preferences to users on the network. Word-specific preferences are stored in the com.microsoft.Word.plist file. This preference (.plist) file is stored in /Users/username/Library/Preferences.
Office 2008 Deployment Setting default storage locations You can set the default storage locations for documents, templates, and other items that users create or use in Word 2008. By default, the documents are stored in /Users/username/Documents/ on the user computer. Set default storage locations 1. In the Word Preferences dialog box, under Personal Settings, click File Locations. 2.
Office 2008 Deployment To set preferences in Excel 2008, on the Excel menu, click Preferences. The following sections provide examples of the different types of preferences that you can set in Excel 2008. Setting default storage locations You can set the default location and search path for opening and saving Excel 2008 workbooks. For example, if your organization uses shared workbooks, you can specify the default file location in which the workbooks are saved.
Office 2008 Deployment To set preferences in PowerPoint, on the PowerPoint menu, click Preferences. The following sections provide examples of the different types of preferences that you can set in PowerPoint 2008. Setting default storage locations You can set the default location and search path for opening and saving PowerPoint 2008 presentations. You also can specify the default location for narration files. By default, the documents are stored in /Users/username/Documents/ on the user computer.
Office 2008 Deployment Configuring Entourage 2008 preferences You can standardize the settings for Entourage 2008 in your organization by configuring preferences for the application and then deploying these preferences to users on the network. Important Use the same administrator account each time that you customize settings so that all preferences are stored in the same folder on the computer. This is especially important if you will be using Workgroup Manager to manage preferences later.
Office 2008 Deployment Setting calendar options Calendar preferences include settings for the first day of the week, for the work-week calendar, for work hours, and for the time zone for new events. In the Preferences dialog box, click Calendar, and then select your calendar preferences. Setting security options You can apply uniform security settings for all of your Entourage 2008 users.
Office 2008 Deployment Adding custom templates, themes, scripts, and ancillary files You can customize Microsoft Office 2008 installations by deploying custom templates, themes, and other files to user computers. You also can either create and deploy a separate .pkg file specifically for custom files or make custom files available to users on a file server.
Office 2008 Deployment Office 2008 preference file locations for deployment The following table specifies where the various types of Office 2008 preference files are stored. Type of (.plist) preference file Preferences for Office 2008 Most Entourage 2008 preference and user e-mail account settings Location /Users/username/Library/Preferences. The application-specific preferences in this folder are stored in the com.microsoft.ApplicationName.plist file.
Office 2008 Deployment Deploying Office 2008 preferences If you customize the Microsoft Office 2008 preferences, you can choose one of the methods that are described below to deploy the preferences to users on the network. Before you deploy the preferences, users must quit all Office applications. The preference setting changes are applied when the users restart their computers.
Office 2008 Deployment Deploying preferences using Apple Remote Desktop You can create a special .pkg file specifically for deploying preferences. You deploy this .pkg file to the home folders on users' computers by using Apple Remote Desktop or by making the file available for users to copy from a file server. For information about Apple Remote Desktop, see Apple Remote Desktop Administrator's Guide on the Apple Web site at http://www.apple.com/remotedesktop.
Office 2008 Deployment Preparing the infrastructure Before you provide your users with instructions to set up a Microsoft Exchange Server account, you must understand the different server and server roles that Entourage 2008 connects to in your organization's Exchange 2007 environment. For information about Exchange server requirements, see Exchange Server and related requirements for Entourage 2008 in the Office 2008 Planning section.
Office 2008 Deployment Note Entourage 2008 uses Port 80 (without SSL) or 443 (with SSL) depending on the related configuration of the Exchange 2007 Client Access server. For more information on the default port requirements for Entourage 2008, see Default ports for Entourage 2008 in the Office 2008 Planning section.
Office 2008 Deployment Set up an Exchange account manually from inside your organization's network Users can set up their Exchange account manually from inside the organization's network by performing the following steps: Note To set up a Microsoft Exchange account manually, users must have the following information: their e-mail address, account ID, password, domain, the name of the Microsoft Exchange server, and the name of the organization's LDAP server that the Microsoft Exchange account uses for the Gl
Office 2008 Deployment 7. Under Server information, in the Exchange server box, type the name or address of your Microsoft Exchange server. 8. Click the Advanced tab, and then under Public Folder Settings, in the Public folders server box, type the name or address of your public folders server. 9. Under Directory Settings, in the LDAP server box, type the name or address of your directory service server. 10.
Office 2008 Deployment 4. Under Personal Information, type the name and the e-mail address that you want to use. The name that you type appears in the "From" field of mail messages that you send from the account. 5. Click Use my account information, and then enter your Account ID, domain, and password. Note Kerberos authentication does not work if your computer is outside your organization's network. 6.
Office 2008 Operations Enabling Japanese-specific formatting and editing features Users can enable Japanese features by using the Microsoft Language Register, which is located in Microsoft Office 2008/Additional Tools/. For information on how to enable Japanese features, see Office 2008 Help. Enabling European language features European language support is available when one or more keyboard layouts for the supported European languages are enabled.
Office 2008 Operations Verify the integrity of the Entourage database 1. Quit all Office applications, including Entourage and Office Reminders. 2. Do one of the following: • Hold down the OPTION key and open Entourage. • In the Microsoft Office 2008/Office folder, double-click the Database Utility application. 3. Click the name of the database that you want to verify. 4. In the Database Utility dialog box, click Verify database integrity, and then click Continue. 5.
Office 2008 Operations Caution To verify the disk integrity, you can run Apple Disk Utility, a diagnostics and repair application that is available in /Application/Utilities/. Apple Disk Utility functions also may be accessed from the Mac OS X command line by using the diskutil and hdiutil commands. For more information about identifying and repairing hard disk problems, see your Mac OS X documentation for the Apple Disk Utility application. Rebuild the Entourage database 1.
Office 2008 Operations Compact and back up the database 1. Quit all Office applications, including Entourage and Office Reminders. 2. Do one of the following: • In the Microsoft Office 2008/Office folder, double-click the Database Utility application. • Hold down the OPTION key and open Entourage. 3. In the Database Utility dialog box, click the name of the database that you want to compact and back up. 4. Click Compact database, and then click Continue. 5.
Office 2008 Operations To access these settings, on the Apple menu, click System Preferences, and then under Internet & Network, click Network. On the Show pop-up menu, click the interface that you are configuring. Several tools are available that can be used to set system preferences on users' computers: • Apple Workgroup Manager • Apple Remote Desktop command-line interface • AppleScript written to control the Mac OS X Terminal utility and deployed by using Apple Remote Desktop.
Office 2008 Security Distribute Office 2008 product updates 1. Configure the preferences for AutoUpdate. For more information, see Configuring AutoUpdate for Office 2008 in the Office 2008 Deployment section. 2. Download updates and service packs for Office 2008 from the Downloads page of the Microsoft Web site (www.microsoft.com/mac) to a central location on your network. 3. Use Apple Remote Desktop or the Workgroup Manager to distribute updates to user computers.
Office 2008 Security Caution There are no administrative settings that allow you to enforce security preferences that you specify. Even if you set and deploy security preferences, users can change these preferences at a later time. Therefore, if you are deploying security settings as part of your organization's policy, you must educate your users about the risks associated with changing default settings. Without proper training, users can expose an organization to unauthorized or malicious use of its data.
Office 2008 Security Document threats If your organization allows users to send and receive documents over the Internet, or if you believe there are potential risks to users' documents from any unauthorized source, you should take the necessary precautions against document threats. When intruders or attackers gain access to proprietary information, it might result in the loss of confidentiality or document data.
Office 2008 Security External threats External threats can include threat agents such as hyperlinks, embedded objects in e-mails, and data connections that link a document to another document, database, or Web site across an intranet or public network. External threats are a risk if your organization: • Provides users with unrestricted access to public networks, such as the Internet. • Allows users to receive e-mail messages that contain embedded images and HTML.
Office 2008 Security Best practice Consideration Preset security preferences. You can preset security preferences and deploy these settings.
Office 2008 Security Best practice Consideration Reduce the access of external network connections to open ports on your local network. Knowing which ports are open can help you assess the security of your system or troubleshoot any connection issues. You should close the ports that you do not use. Implement passwordcontrolled access to the network. For more information about the ports that are used by Entourage 2008, see Default ports for Entourage 2008 in the Office 2008 Planning section.
Office 2008 Security Configuring and deploying security settings for Office 2008 Configure privacy options in Office 2008 Preference settings can help you mitigate privacy threats and control the disclosure of personal information. For example, document metadata may contain the author's name and contact information. To help ensure a high level of privacy, we recommend that users edit or remove any author and contact information that is associated with documents.
Office 2008 Security Maximize protection for private and personal information in the Office 2008 release By default, users are not enrolled in the Customer Experience Improvement Program (CEIP). When you run Office Setup Assistant, the default selection in the CEIP page is No, I don't want to participate at this time. You can choose to leave the option selected as is. Your settings are stored in /Library/Preferences/com.microsoft.instantfeedback.plist.
Office 2008 Security To Do this Avoid unintentionally distributing information about the document author or the names associated with comments or tracked changes Select the Remove personal information from this file on save Receive warnings before printing, saving, or sending a file that contains tracked changes or comments check box. Select the Warn before printing, saving, or sending a file that contains tracked changes or comments check box.
Office 2008 Security You should also clear the user information from the document properties. 1. On the File menu, click Properties, and then click the Summary tab. 2. Clear the fields that you do not want to share. Configure document protection settings in Office 2008 You can restrict access to documents by using password protection features for Word and Excel.
Office 2008 Security 4. Do any of the following: To Do this Configure passwords for opening or modifying the Word document In the Password to open box or the Password to modify box, type the password that you want. Configure password protection for specific document elements Click Protect Document, and then select the type of protection that you want. Configure password protection in Excel 1. Open the workbook that you want to protect. 2. On the Excel menu, click Preferences. 3.
Office 2008 Security Configure security settings for macros You can use the following procedure to configure the default security setting for macros. 1. On the Excel menu, click Preferences. 2. Under Sharing and Privacy, click Security, and then select the Warn before opening a file that contains macros check box. Deploy Office 2008 security preferences You can deploy the privacy options, document protection settings, and security settings for macros by using Workgroup Manager or as part of a .pkg file.
Office 2008 Technical Reference Office 2008 Technical Reference Messaging reference About Project Center The Project Center helps users manage their projects by collecting all project information, including e-mail messages, calendar events, contacts, tasks, and documents, in a single consolidated view. Users can create a project, share it, and invite other Entourage users to subscribe to it. Project subscribers can add, remove, and modify project information.
Office 2008 Technical Reference The following list shows the various ways that Entourage 2008 identifies links as potentially dangerous and displays warnings in different situations. • Displays a pop-up ScreenTip with the full URL of the link when users hover over links in e-mail messages. • Warns users when they click a link from a message that is in the Junk Mail Folder. • Warns users when they click links in HTML messages that have a domain name mismatch.
Office 2008 Technical Reference About delegation and sharing Users can share or delegate their Microsoft Exchange account calendars, address books, and e-mail folders. Important To use sharing and delegation, users must have mailboxes on a server running Microsoft Exchange Server. By using sharing, an account owner can give another user access to his or her Microsoft Exchange calendars, address books, or mail folders.
Office 2008 Technical Reference Permission level Activities that a sharing user can perform Reviewer Read items only. Contributor Create items only. Custom Perform activities defined by the folder owner. None Not perform any activity. The user remains on the permissions list but has no permission and cannot open the folder.
Office 2008 Technical Reference Sync Services Sync Services is a central database on the user's computer that keeps track of all the applications and devices that share information. Users can use Sync Services to synchronize Entourage calendar events, tasks, notes, and address book contacts with other applications, such as the Macintosh Address Book, iCal, and MobileMe.
Office 2008 Technical Reference Entourage items that synchronize with the Exchange server Entourage item Exchange server Messages All Microsoft Exchange mail folders, including subfolders, can be accessed by using Entourage and are continually synchronized with the Exchange server automatically. Depending on the network, new messages either display automatically as they arrive or display after Entourage completes a check for new messages on the server once every minute.
Office 2008 Technical Reference User information is also available to any other applications that they use to connect to the Exchange server, such as Microsoft Outlook on a Windows-based computer.
Office 2008 Technical Reference Use To Live Sync Maintain connection to the IMAP server for one folder. Live Sync Apply changes to the read, unread, and flagged message status of messages on the IMAP server. Schedules Receive new mail messages or news from the server at a set time. Schedules Send all messages at a set time. Schedules Delete mail messages from the Deleted Items folder or another folder at a set time when the messages are older than a set number of days.
Office 2008 Technical Reference About Open XML Formats Open XML Formats are the new default file formats for Word 2008, Excel 2008, and PowerPoint 2008. They are also the default file formats for the 2007 Microsoft Office system for the Windows operating system. The new formats create smaller files that take up less space than the previous formats, and they also make it easier to recover damaged files and share files.
Office 2008 Technical Reference File Name Extension Application File Type Description PowerPoint 2008 PowerPoint Macro-Enabled Show .ppsm The XML-based presentation format that always opens in slide show view and preserves VBA macro code. VBA macros do not run in PowerPoint 2008. PowerPoint 2008, Excel 2008, Word 2008 Office Theme .thmx Saves the font, color scheme, and background of the file for you to use as a new theme. Excel 2008 Excel Workbook .
Office 2008 Technical Reference Application File Type File Name Extension Excel 2008 Excel Add-In .xlam Saves the active sheet as an XML-based addin, a supplemental program that is designed to run additional code. Preserves VBA macro code and Excel 4.0 macro sheets. VBA macros do not run in Excel 2008. Word 2008 Word Document .docx The default, XML-based document format for Word 2008 for Mac and Word 2007 for Windows. Word 2008 Word Template .
Office 2008 Technical Reference The following tables identify the file types that Entourage 2008 blocks. Mac OS file types Mac OS file type Description APPL Executable Application devr UDIF Raw Device Image dImg Disk Copy 4.
Office 2008 Technical Reference Mime content types Mime content types Description application/x-csh C Shell Script application/hta Hypertext Application application/x-javascript, application/javascript JavaScript Source Code text/javascript application/x-sh Shell Script text/vbscript VBScript Script File, Visual Basic for Applications Script File name extensions File name extension Description .ade Access Project Extension .adp Access Project .app Executable Application .
Office 2008 Technical Reference File name extension Description .csh C Shell Script .dart DART Disk Image .dc42 Disk Copy 4.2 Disk Image .der DER Encoded X509 Certificate File .diskcopy42 Disk Copy 4.2 Disk Image .download Safari download File .gadget Windows Vista gadget .exe Executable File .fxp FoxPro Compiled Source .hlp Windows Help File .hta Hypertext Application .img NDIF Disk Image .imgpart NDIF Disk Image Segment .inf Information or Setup File .
Office 2008 Technical Reference File name extension Description .mad Access Module Shortcut .maf Access File .mag Access Diagram Shortcut .mam Access Macro Shortcut .maq Access Query Shortcut .mar Access Report Shortcut .mas Access Stored Procedures .mat Access Table Shortcut .mau Media Attachment Unit .mav Access View Shortcut .maw Access Data Access Page .mda Access Add-in, MDA Access 2 Workgroup .mdb Access Application, MDB Access Database .mde Access MDE Database File .
Office 2008 Technical Reference File name extension Description msh2 Microsoft Shell msh2xml Microsoft Shell mshxml Microsoft Shell .msi Windows Installer File .msp Windows Installer Update .mst Windows SDK Setup Transform Script .ndif NDIF Disk Image .ops Office Profile Settings File .p10 All keychain Items .p12 All keychain Items .pcd Visual Test .pem All keychain Items .pfx All keychain Items .pif Windows Program Information File .pkg Installer Package .
Office 2008 Technical Reference File name extension Description .ps2xml Windows PowerShell .psc1 Windows PowerShell .psc2 Windows PowerShell .pst Microsoft Exchange Address Book File, Outlook Personal Folder File .reg Registration Information/Key for Windows 95/98, Registry Data File .scf Windows Explorer Command .scpt Compiled AppleScript .scr Windows Screen Saver .sct Windows Script Component, Foxpro Screen .sh Shell Script .shb Windows Shortcut into a Document .
Office 2008 Technical Reference File name extension Description .vbs VBScript Script File, Visual Basic for Applications Script .vsmacros Visual Studio .NET Binary-based Macro Project .vsw Visio Workspace File .webloc Safari Web Location .ws Windows Script File .wsc Windows Script Component .wsf Windows Script File .wsh Windows Script Host Settings File .
Office 2008 Known Issues • Change the format of the audio codec on the Exchange 2007 Unified Messaging from .wma to .wav, and then play the voice mail message from within Entourage. Exchange 2007 Unified Messaging can use any of the following three audio codecs to create and store voice messages: Windows Media Audio (WMA), Group System Mobile (GSM) 06.10, or G.711 Pulse Code Modulation (PCM) Linear. The WMA audio codec creates .wma audio files and the GSM 06.10 and G.711 PCM Linear audio codecs produce .
Office 2008 Known Issues Solution Before you use the Office 2008 installer, delete the postflight script file from Office Installer.mpkg/Contents/Packages/Office2008__dock.pkg/Contents/Resources/. A known issue prevents network deployment of Office 2008 Dock icons. However, a postflight script, which is in the package that attempts to install icons in the Dock, runs successfully. The postflight script causes the Dock application to close and then reopen.
Office 2008 Known Issues I can't download the volume license version of Office 2008 for Mac by using Safari Cause: Downloading the volume license version of Microsoft Office 2008 for Mac is unsuccessful when you use the Safari browser. Solution: We recommend that you use the latest version of Mozilla Firefox Web browser (Mozilla http://www.mozilla.com) to download the volume license versions of the Microsoft Office 2008 for Mac suite or stand-alone applications.
Office 2008 Known Issues 5. In the Terminal window, type the following command on one line, and then press RETURN. /usr/bin/sudo /usr/sbin/chown -h -R root:admin "/Applications/Microsoft Office 2008" "/Library/Automator" "/Library/Fonts/Microsoft" "/Library/Application Support/Microsoft" 6.
Office 2008 Known Issues To change Office Installer settings so that Office Installer doesn't install new fonts, do the following: 1. Insert the Office 2008 installation DVD in the DVD drive. 2. On the desktop, double-click the Microsoft Office 2008 DVD. 3. Double-click Office Installer, and then follow the instructions on the screen until you reach the Installation Type page. 4. On the Installation Type page, click Customize. 5. Clear the Office Fonts check box. 6.
Office 2008 Known Issues Office Installer cannot find a version of Office to upgrade or remove If Office Installer does not find an upgrade-eligible version of Office, click Continue to skip the search process. You will be given another opportunity to browse to the folder or CD that contains the upgrade-eligible version of Office. Office Installer and Remove Office use Spotlight to locate versions of Office that are installed on your computer.
Office 2008 Troubleshooting Office Setup Assistant quits unexpectedly during installation of Office 2008 for Mac to network home folders Cause There is insufficient available disk space for the login account. Solution Before you install Office 2008, make sure that the login account for a network home folder has at least 20 MB of available disk space.
Office 2008 Troubleshooting • When you try to change the category of a meeting by opening the meeting in Microsoft Entourage 2008, the category is not saved when you accept the changes (KB946959) Connectivity issues • • Entourage 2008 for Mac may lose the connection to your e-mail account on an Exchange Server (KB947699) You cannot connect to your mailbox on Exchange Server when you use Entourage for Mac (KB931350) Database issues • You receive an error message in Entourage 2008 for Mac that states tha
