Step by Step Guide to your mimio Technology System on Windows Virtual Ink Americas and Asia Brighton Landing East 20 Guest Street Suite 520 Boston MA 02135 Sales: 877.696.4646 (877.my.mimio) Fax: 617.987.0479 Support: 877.846.3721 Email: techsupport@virtual-ink.com Virtual Ink Europe, Middle East, Africa 7 Berkshire Business Centre Berkshire Drive Thatcham, Berks RG19 4EW United Kingdom Phone: +44 870 458 3344 Fax: +44 870 458 3355 Support: +44 870 458 3366 Email: techsupport.europe@virtual-ink.com www.
About this manual Congratulations on your ownership of a mimio system. mimio turns your ordinary whiteboard or flip chart into a digital information capture and presentation platform. Whether teaching, training, or collaborating, the valuable information on your board can now be an integral part of your digital information environment.
Table of Contents (with hyperlinks) • Box Contents – mimio Xi • Mimio Xi Interface • mimio Xi Equipment Set Up • mimio Xi Modes of Operation Page 4 Page 5 Page 6 Page 9 • Getting Started o General File Settings Page 12 o Stand-alone mode o Downloading data o Connected Mode o Settings - Page • Working with mimio Page 14 General Navigating the mimio software Control Panels Views Full screen mode: Virtual Whiteboard Notes Tab Editing Pages Saving mimio files Copy and Paste Exporting data as an image Ex
Box Contents – mimio Xi Check to make sure that you have all of the Xi components listed.
Mimio Xi Interface Power Button Memory Reset Button New Board/New Page Tag Board/Tag Page Print Maximize/Minimize Window Control Panel Calibration Pen Activity Indicator LED Memory Content Indicator LED Recessed connection point for mini B USB cable Recessed connection point for AC Adaptor -5-
Equipment Set Up After opening the mimio Xi box, install the 4 AA batteries (included) into the Xi bar. Second, install the appropriate batteries into the stylus pens and the mimio eraser. Note: Put the same color dry erase marker with the same color stylus (match the cap color of the stylus pen). For mimioMouse mode, place the plastic pen insert into the stylus pen of your choice.
Equipment Set Up (cont.) Install the software from the CD included in the box. After inserting the CD, the browser shown below will appear. Click on “mimio” under “install software”. The software is free and can also be downloaded from our web site: www.mimio.com.
Equipment Set Up (cont.) Attaching mimio Xi to the whiteboard mimio Xi can be attached to the whiteboard in two ways. Temporary suction cup attachment: When using mimio Xi on a board in a location where it will not remain for more than a day, the Xi capture bar can be attached using the suction cups. When attaching Xi using suction cups, make sure the board and suction cups are clean (wipe with tissue – clean the suction cups only with water or alcohol – NEVER use solvent cleaners on the suction cups).
Modes of Operation Stand-alone mode mimio Xi enables you to capture whiteboard data (notes, drawing and diagrams) in 2 modes: stand-alone or connected to a PC. Note: mimioBoard, mimio flipchart and mimio classic do not support stand-alone operation. A.) Battery power With mimio Xi’s built-in memory and battery power, capturing data is as easy as attaching the bar to the whiteboard, powering on and writing. No computer, no cables ...
Modes of Operation (cont’d.) Downloading data After whiteboard data has been captured in stand-alone mode, it can be downloaded to your computer at your convenience by attaching the mini-B USB cable connector to mimio Xi and USB host connector to the computer. The download process begins automatically. After the whiteboard data has been downloaded to your computer, it can be cleared (Clear Now) or retained (Clear Later) from the Xi memory.
Connected Mode Once connected to your PC, mimio Xi, mimio classic, and mimio flipChart all allow you to capture whiteboard or flip chart notes in color and in real time within the mimio v. 2.7 software application running on your computer.
Getting Started General File Settings Under the Settings menu (located on the main menu bar and on the far left-hand side), you can customize the following: Session Properties: Add a title to your mimio file; list the attendees of the meeting and a short description of the meeting. Hardware: You can change the orientation of the capture bar to vertical or horizontal depending on the orientation of the whiteboard you are using. You can also test for signal interference under Test Environment.
Getting Started (cont’d.) Settings - Page The mimio software will automatically capture all notes, diagrams and drawings on any hard, flat, smooth surface up to a 4’ x 8’ (1.2m x 2.4m) area in size. If you would like to adjust the size of the virtual whiteboard in the software so that it proportionally matches the actual whiteboard in use, simply go to Settings-Page.
Working with mimio General Some of the most frequently used mimio features/functions are accessible from the “General” tab on the left-hand side of the mimio software. These functions are also located on the Xi capture bar (and on the mimioBoard panel) so you can access them directly from the whiteboard or at the computer. New Page: mimio saves a thumbnail of the current board and adds a new blank board to your recorded whiteboard session.
Working with mimio (cont’d.) Navigating the mimio software You will find that mimio Xi is easy to use and requires no special computer knowledge. The buttons to the right of Print Preview: Cut, Copy, Paste and Delete become active when you highlight text in the Notes Tab View or in the optional writingRecognition & classRoom Tab Views. The buttons to the right of the Capture bar toolbar button allow you to select an area of the whiteboard and Zoom in, Zoom out and return to Full page.
Working with mimio (cont’d.) Control Panels The mimio software CD includes template files and instructions for using 2 Control Panels: mimioMouse and Talking Calculator. Electrostatic decals may have been included with your Xi. These Control Panels permit mimio and other computer functions to be operated directly from the whiteboard instead of from the PC. To calibrate and activate Control Panels, place one or both of the Control Panels anywhere on the mimio whiteboard.
Working with mimio (cont’d.) Control Panels Once activated your screen will show the panel(s) that you have installed. At this point, all of the features and functionality of the Talking Calculator and mimioMouse control panel can be accessed from the location where you have placed the Control Panel.
Working with mimio (cont’d.) Views You can customize the mimio user interface by clicking on Views in the mimio software and selecting the various options. Note: The default Views setting displays all the options under the Views menu except “Capture Page” (which maintains a constant thumbnail display of the active/last page). There are also 4 Display toolbar buttons located in the lower left-hand corner of the mimio application Single board – displays current capture page plus all tools and functions.
Working with mimio (cont’d.) Full screen mode: Virtual Whiteboard Full Screen Display is the ideal mimio application display mode for projection of the whiteboard onto a large screen for lecture theatre or auditorium audiences, capturing and displaying whiteboard notes in real time. When operating in mimioMouse mode (see p.
Working with mimio (cont’d.) Notes Tab While the mimio software accurately captures everything that is written and drawn on the mimio enabled board, other parts of the lesson or discussion may not have been recorded. In the “Notes” field, additional information can be entered (typed) or copied from another text sources and saved with the mimio page displayed.
Working with mimio (cont’d.) Editing Pages mimio software faithfully replicates the reality of the whiteboard you are using. Once you have changed or erased the writing on the board, you cannot return in the software to a “Saved” or “Tagged” page and use a mimio stylus pen to add to or edit the Ink data.
Working with mimio (cont’d.) Saving mimio files Data captured on the whiteboard with mimio Xi can be saved in the mimio native format (.ink) or as a Self-Viewing Ink (.exe) files. Go to File-Save As and select either the mimio Ink (*.ink) or Self Viewing Ink (*.exe) file format from the Save as Type pull down menu. There are a few benefits to saving and viewing files in the native mimio Ink format: 1. The mimio software is a free download (www.mimio.com/software).
Working with mimio (cont’d.) Copy and Paste Data captured from the whiteboard can also be copied and pasted (or dragged and dropped) into any Windows application such as Microsoft Word, PowerPoint, and Excel or directly into Outlook. Open up the application into which you want to copy mimio data. Then click on one of the selection tools located on the Styli and Erasers tool bar, highlight the area you want to copy and then Copy and Paste (or Drag and Drop) it into the application.
Working with mimio (cont’d.) Exporting data as an image To enable easy integration into other document formats or use with other applications you can Export mimio data to Image (.jpg, .bmp, .wmf, .emf), HTML, Scalable Vector Graphic (.svg), or Encapsulated PostScript (.eps) file formats. You can export an entire board by clicking on File–Export–Image or just a section of it by using the regular/irregular Selection tools located on the Styli and Erasers toolbar.
Working with mimio (cont’d.) Exporting data as HTML Data can be exported to HTML and posted to a website in seconds, allowing easy access for students or others to whiteboard notes from any Internet web browser anywhere, anytime. Simply go to File-Export-HTML, name the file and location where you would like to save it and mimio automatically renders the mimio Ink pages in HTML for instant posting or uploading to web pages.
Working with mimio (cont’d.) Plug-ins mimio software is installed with plug-ins which extend functions and links to other applications. mimioMeetings – clicking on the mimioMeetings plug-in icon when connected to the internet will open your web browser to http://www.mimio.com/meetings/index.html where you will find links to Glance.net and other third party online conferencing solutions which will permit shared viewing of your mimio whiteboard over the internet.
Working with mimio (cont’d.) Optional Plug-ins The features of the core mimio software application can be further extended by optional software plug-ins (writingRecognition, boardCast and classRoom). These plug-ins work with the ink data that you are capturing to enable additional functions or create new data types. They can be purchased from Authorized mimio Resellers. North American customers can also purchase from www.mimio.com/software.
mimioMouse Getting Started in Interactive Mode The built-in mimioMouse feature enables mimio Xi to turn any area of your whiteboard into an interactive touch screen (also referred to as an Interactive Whiteboard) – allowing you to control and annotate your PC desktop (Windows) and applications (Word, PowerPoint, web browser) directly from the whiteboard. To activate mimioMouse, first, connect mimio Xi and a data projector to your PC; then project your desktop onto the whiteboard.
mimioMouse (cont’d.) Interactive Mode Features The mimioMouse feature enables you to do 3 basic tasks: • Use the mimio stylus like a cordless mouse to control your projected desktop and applications (e.g., scroll through PowerPoint slides, surf websites, navigate interactive CDs). • Mark-up any projected image (PowerPoint slides, Word documents, websites, etc.) and save or print those annotated changes.
MimioMouse (cont’d.) Mark-up and Annotation In addition to using mimioMouse like a cordless mouse to control your desktop and applications, this feature also allows you to mark-up projected images (documents, applications, websites) and save or print those annotated pages or images. 4. Tools - press this button to bring up available tools, which include a pen, highlighter, eraser, arrow, borders and shading blocks.
MimioMouse (cont.) Mark-up & Annotation (cont.) Example: Open a PowerPoint presentation and run the slide show. Select the highlighter from the mimioMouse Toolbar. Now press the mimioMouse pen over a selected area to highlight it as you would with a regular highlight marker. Then, select the pen tool and add notes to the slide.
mimioMouse (cont’d) mimio Dual Mode Operation You have seen how mimio Xi allows you to capture, save and share whiteboard data and you have seen how mimioMouse permits your whiteboard to become an interactive touch screen. You can do both simultaneously! Project your PC desktop onto an area of your whiteboard (preferably the right side). Depending on the size of your board, you can have an interactive projected display area up to 4’ (1.2m) x 5’ 4” (1.6m) and still have an area 4’ (1.2m) x 2’ 8” (0.
Quick Tips for Optimizing mimio Xi Performance • • • • • • • • • • • • • • • • • • • Keep the mimio stylus you are using as close to a 90-degree angle to the board as possible. Maintain a firm but even pressure with the stylus on the board. If you can hear the “buzzing” noise, the stylus is generating a signal and mimio Xi will capture what you write. When replacing the marker pens chisel tips are better for fine work than bullet tip markers. (Most office supplies outlets stock both types).
Frequently Asked Questions Q: How does mimio technology work? A: mimio’s tracking technology uses a combination of infrared and ultrasound to communicate and relay information from the Styli to the capture bar. When you press to write with the Stylus, it emits infrared and ultrasound signals in all directions (so that you don't have to worry about rotation of the Pen). The Infrared signal (travelling at the speed of light) reaches the capture bar first and starts a timing process.
Box Contents- mimioBoard Check to make sure that you have all of the mimioBoard components listed.
Setting-Up mimioBoard 1. Unpack your mimioBoard and mount in the desired location on the wall, using inclosed brackets and fitting or assemble the optional mimioBoard stand and fit the mimioBoard on the stand as indicated in the instructions. 2. Follow the guidelines on pages 6 and 7 of this User Guide for setting up pens and installing mimio software. 3.
Box Contents – mimio “classic” for Windows Check to make sure that you have all of the mimio components listed.
Setting-Up mimio classic for Windows 4. Unpack the box and check that you have all of the components listed. 5. Install the supplied batteries and marker pens in the styli cases and supplied battery in the eraser. You do this as follows: a. Pens-remove the clear plastic cover by pressing the end of the pen. Remove the green switch cover by lifting the cover at the nib end and slide down. Insert one AAA battery and replace the switch cover. Insert the corresponding colour marker to the styli case.
Box Contents – mimio flipChart for Windows Check to make sure that you have all of the mimio components listed.
Setting-Up mimio flipChart for Windows 9. Unpack the box and check that you have all of the components listed (next page). 10. Install the supplied batteries and marker pens in the Pen2 styli and the eraser. You do this as follows: a. Pens – follow the same procedures described at the beginning of this document for set up the pens. b. Eraser-remove the top cover by pressing the sides close to the thin felt pad. Insert one AAA battery and replace the top cover. 11. Load the operating software onto your PC.
