User’s Guide [Network Fax Operations]
Table of contents 1 Introduction 1.1 1.1.1 For Canada ..................................................................................... 1-3 1.1.2 For U.S.A......................................................................................... 1-3 1.1.3 For New Zealand............................................................................. 1-5 1.1.4 For Europe ...................................................................................... 1-6 1.2 Features of the FAX...............
.2 Simple FAX Transmission (IP Address Fax) .....................................3-6 3.3 Placing the Original on the Machine.................................................3-9 3.3.1 Using the ADF..................................................................................3-9 3.3.2 Placing Originals on the Platen Glass............................................3-10 3.3.3 Sending Multiple Originals from the Platen Glass .........................3-10 3.3.
.1 Reception (Internet Fax).................................................................... 4-2 4.2 Reception (IP Address Fax) .............................................................. 4-4 4.3 Unable to Receive.............................................................................. 4-5 4.4 Memory Substitute Reception.......................................................... 4-6 4.5 Reception Recording ........................................................................ 4-7 4.5.
7.14 8 Useful Functions for Reception 8.1 Memory Reception .............................................................................8-2 8.1.1 Printing a Document Held in Memory..............................................8-2 8.1.2 Deleting a Document Held in Memory.............................................8-4 8.2 8.2.1 9 Sending after the check of destination ..........................................7-36 Reception Information ..............................................................
10.2.9 Administrator Setting >> Network Setting >> E-Mail Setting >> E-Mail TX (SMTP) ....................................... 10-8 10.2.10 Administrator Setting >> Network Setting >> E-Mail Setting >> E-Mail RX (POP) ......................................... 10-9 10.2.11 Administrator Setting >> Network Setting >> Network Fax Setting.............................. 10-10 10.2.12 Administrator Setting >> Fax Setting >> Header Information .... 10-10 10.2.
10.19.2 Memory RX ..................................................................................10-58 10.20 Report Settings...............................................................................10-60 10.21 Network Fax Setting.......................................................................10-63 10.22 Restrict Fax TX ...............................................................................10-66 11 Explanation of Reports and Lists 11.1 Types of Reports and Lists....................
12.6 SMTP TX Setting............................................................................ 12-19 12.7 SMTP RX Setting ........................................................................... 12-20 12.8 Address Book................................................................................. 12-21 12.9 Group .............................................................................................. 12-25 12.10 Program Registration ......................................................
1 Introduction Introduction Chapter 1
Introduction 1 Introduction Thank you for your purchase of our product. Introduction Chapter 1 1 This User’s Guide describes operating procedures and precautions for use of the Network Fax functions (Internet Fax/IP Address Fax). Please read this User’s Guide before starting operation of the machine. After reading this User’s Guide, it is advisable to keep it close at hand to consult it any time when necessary in order to operate the Fax functions at their optimum condition.
1.1 Special Notice to User 1.1.1 For Canada 1 Chapter 1 Introduction This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Chapter 1 1 Introduction vices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). Introduction To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US: US:AAAEQ##TXXXX..
Introduction In order to program this information into your FAX machine, you should complete the following steps: See "Header Information" on page 10-44. WARNING/CAUTION Explained WARNING The exclamation point within an equilateral triangle followed by the word “Warning” is intended to alert the user to the possibility that a disregard for the warning may result in fatal hazards or critical injuries. Be sure to focus your attention on the Warning headings when reading the Copier User's Guide.
Introduction Introduction Chapter 1 1 7. Telepermitted equipment only may be connected to the auxiliary telephone port. The auxiliary port is not specifically designed for 3-wire connected equipment. 3-wire might not respond to incoming ringing when connected to this port. 1.1.4 For Europe The Facsimile has been approved in accordance with Council Decision 1999/5/ EC for pan-European single terminal connection to the public switched telephone network (PSTN).
Introduction Features of the FAX Introduction The explanation here is given of what can be done with the network fax function. Checking the icons to see if the Internet Fax and the IP Address Fax are corresponding to each function. Corresponding to the Internet Fax Corresponding to the IP Address Fax TX Stamp When transmitting a fax via the copier's ADF, a stamp can be affixed to the pages of the document that have already been scanned, allowing you to confirm that these pages have been scanned.
Introduction Chapter 1 1 Frame erasure mode Introduction You can send a FAX by erasing dark bands sometimes created when transmitting a document bound in the form of book. You can also set the width of marginal erasure according to your preference. ! Detail For details, see "Frame Erase Transmission" on page 7-19. Send a FAX in original size select mode You can send a FAX by designating the paper size for the document to be sent. It is useful if you want to send only a portion of the original.
Introduction Setting and sending document pages of mixed sizes in a single operation Introduction You can send pages of mixed sizes because the facsimile recognizes each size and sends pages properly when the mixed original feature is used. Transmitted and reproduced in the same sizes as the original pages at the destination. You set document pages of mixed sizes on the ADF. ! Detail For details, see "Mixed Original" on page 7-7.
Introduction Chapter 1 1 Sending long originals Introduction You can send originals longer than 432 mm. ! Detail For details, see page 7-13. Specify the binding style of a two-sided document You can specify the appropriate binding style when transmitting two-sided documents. Binding style allows the pages of the document to be read appropriately by determining right to left or top to bottom. ! Detail For details, see "Bind Position" on page 7-16.
Introduction To be sent with the density in the background color adjusted. Introduction Transmission can be made after the density in the background color of the original is adjusted. Chapter 1 1 ! Detail For details, see "Background Adjustment" on page 7-22. To be sent with the edge of the character made clear. Transmission can be made after adjustments are made so that blurred characters are made clear to give them a smooth impression. ! Detail For details, see "Sharpness" on page 7-25.
Introduction Chapter 1 1 Memory RX User Box When [Memory RX] is set as [ON] by the Utility Mode, a receiving document is saved in the Memory RX User Box. Introduction ! Detail For details, see p. 9-28.
Introduction Chapter 1 How to Use This User’s Guide [ ] Names highlighted as shown above indicate keys on the control panel and keys in the touch panel. Title Transmission 3.10 3 Introduction 1.3 1 Confirming Reserved Documents Confirming Reserved Documents Transmission reservation documents stored in memory can be confirmed on the job list screen. 1 Press [JOB LIST] on the FAX Basic screen. Shows the view of the touch screen at the operation.
Introduction Chapter 1 1 1.4 Descriptions and Symbols for Documents and Paper The use of words and symbols in this manual are explained below. Introduction 1.4.1 “Width” and “Length” Whenever paper dimensions are mentioned in this manual, the first value always refers to the width of the paper (shown as “Y” in the illustration) and the second to the length (shown as “X”). 1.4.
Introduction Chapter 1 1.5 1 User’s Guides The following User’s Guides have been prepared for this machine. This manual contains details on basic operations and the operating procedures for the various copy functions. - Refer to this User’s Guide for details on operating procedures for copy functions, including precautions on installation/use, turning the machine on/off, loading paper, and troubleshooting operations such as clearing paper misfeeds.
Introduction Chapter 1 1 User’s Guide [Print Operations] Introduction This manual contains details on operating procedures using the standard built-in printer controller. - For details on the printing functions, refer to User’s Guide (PDF file) on User Software CD-ROM. Quick Guide [Print Operations] This manual contains details on operating procedures using the standard built-in printer controller. - Refer to this User’s Guide for basic operating procedures for the printing functions.
Before Use 2 Before Use Chapter 2
Before Use Chapter 2 2 2 Before Use 2.1 Operating Environment (Internet Fax) 2 Note Before Use When using the Internet fax function, this requires the service engineer to make the setting. For details, contact your service representative. The Internet Fax functions can be operated in the following environment: - The copier is connected to the network and set up to allow the reception of E-mail.
Before Use 2 2 Reminder Before Use After turning OFF the equipment, wait for more than 5 seconds before turning it ON again. Chapter 2 Turning the power OFF/ON repeatedly may cause an fault.
Before Use 2 2.3 Operating Environment (IP Address Fax) 2 Chapter 2 Note When using the IP Address Fax function, this requires the service engineer to make the setting. For details, contact your service representative. Before Use To use the IP Address Fax function, this machine is required to be provided with a fax kit. (However, the use of an extension line is not allowed.) The IP address fax operates only between model types that are corresponding to our machine.
Before Use Features and System Configuration of Internet Fax In the Internet fax, a document that is read is sent and received as an attached file (in TIFF format) by way of the intranet and the Internet. Since the communication is made by way of the intranet/Internet, the communication cost can be significantly reduced as compared to the normal fax communication. 2 Chapter 2 2.4 2 Before Use Note A mail server is required.
Before Use 2 2.5 Features and System Configuration of IP Address Fax The IP address fax is a fax that can be used on the IP network for communication. Chapter 2 With the IP address or host name of the other party specified, transmit a message. Before Use - SMTP is used as a protocol for transmission and reception. The use only in the Internet is available. No mail server is required as with the Internet fax. A fax in color can be sent or received.
Before Use Control Panel 2.6.1 Control Panel 1 2 3 4 Bo Box Power er Save Sa 5 6 7 Fax ax Scan Copy Cop Access Help 24 23 22 ABC DEF GHI JKL MNO PQRS TUV WXYZ Reset Interrupt Interr upt Power er Accessibility Mode Memory Memor Enlarge Display Displa Utility/ Counter Proof Copy Cop 8 9 10 Before Use 2.6 Chapter 2 2 Stop Contrast Contrast Start Mode Chec Check 11 12 Data Main Power 21 20 19 18 17 16 15 14 13 No.
Before Use Before Use Chapter 2 2 2-8 No. Name Description 8 [Reset] key Press to clear all settings (except programmed settings) entered in the control panel and touch panel. 9 [Interrupt] key Press to enter Interrupt mode. While the machine is in Interrupt mode, the indicator on the [Interrupt] key lights up in green and the message "Now in Interrupt mode." appears on the touch panel. To cancel Interrupt mode, press the [Interrupt] key again.
Before Use 2 2 Never push down on the touch panel with force, and never use a hard or pointed object to make a selection in the touch panel. When the screen instructing you to call your service representative appears and copying is no longer possible, a malfunction may have occurred. Note the malfunction code, immediately unplug the machine, and then contact the service representative to inform them of the malfunction code.
Before Use 2 2.7 FAX Screen Chapter 2 The FAX screen is displayed when the FAX key is pressed on the control panel. The FAX screen contains [Program], [Group], [Address Book] or [Direct Input]. 1 2 3 4 5 Before Use 6 7 8 15 9 10 11 12 13 14 2-10 No. Name Description 1 Job List The list of the jobs in the queue for execution, the job history, and the error jobs is displayed. 2 Program Displays Program select screen. 3 Group Displays Group select screen.
Before Use Name Description 12 Scan Setting The menu is displayed in which a method to read an original, such as Original Image Type, Resolution or Application, is set. 13 Comm. Setting Not used for Network Fax mode. 14 Destination Indicator The destination set is displayed. 15 Sub Area The description according to the operations being set on the right side is displayed. For the operation of the fax, the explanation of each function and the Broadcast Destinations are displayed.
Before Use 2 2.8 First-Use Settings 2.8.1 Must-Set Items (Internet Fax) Chapter 2 ! Detail When using the Internet fax function, this requires the service engineer to make the setting. For details, contact your service representative. Before Use For details, see "Utility Mode" on page 10-2. After installation, you must set the following items to use the internet fax functions. You will not be able to execute the FAX communication if these items are not set properly.
Before Use 2.8.2 2 Must-Set Items (IP Address Fax) ! Chapter 2 Detail When using the IP Address Fax function, this requires the service engineer to make the setting. For details, contact your service representative. After installation, you must set the following items to use the IP address fax functions. You will not be able to execute the FAX communication if these items are not set properly.
Before Use 2 User Authentication and Account Track When using this machine, the machine may be set so that the User name, the Department name and the Password are to be entered. Entering the necessary information in the screen displayed shows the normal screen. For particulars of the department name and the user name, contact your administrator. 2.9.1 When the User Authentication has been set Before Use Chapter 2 2.
Transmission Transmission Chapter 3 3
Transmission 3 3 Transmission 3.1 Simple FAX Transmission (Internet Fax) Simple FAX Transmission Chapter 3 The following is an explanation of procedures for E-mail transmission with the Internet Fax function. Transmission Although the explanation here covers the procedure for sending a one-sided document using the basic procedure, various functions are available for each step of the procedure to make sending facsimiles even more convenient.
Transmission – – – – 5 Network Fax The initial value is set as shown below: Compression Type MH Paper Size A4 Resolution Fine/Std. Press [OK] to display Direct Input screen. – 6 Chapter 3 On the screen displayed by pressing [Receiver RX Ability], select Compression Type, Paper Size and Resolution according to the reception ability of the other party, and then press [OK]. Transmission 4 3 The destination that has been specified is displayed in the Broadcast Destinations.
Transmission 3 The initial value is set as shown below: Original Image Type Text Density Standard Simplex/Duplex Single sided Resolution Fine – – For details, see "Setting Transmission Conditions" on page 3-16. For details, see "Transmission Applications" on page 7-2. Transmission Chapter 3 – – – – – 7 Press [Application] to set the items on the FAX Application screen as required and press [OK] twice. – 3-4 For details, see "Transmission Applications" on page 7-2.
Transmission 8 3 Place the original on the machine. For details, see "Placing the Original on the Machine" on page 3-9. 9 Transmission Chapter 3 – Press [Start]. – – – – – The machine begins to scan the original and transmission starts. When the Destination Check Display function is set to ON, the Check Destination screen appears. Then, check the destination to see if it is correct and press [TX]. Refer to p. 7-36 for details. To interrupt transmission, press [STOP].
Transmission 3 3.2 Simple FAX Transmission (IP Address Fax) Simple FAX Transmission Press [Fax] on the control panel to open the FAX screen. 2 When sending a message in the color mode, select [Color]. 3 Specify the IP address of the other party or the Host Name. Transmission Chapter 3 1 – – – – – – 3-6 The following method can be used for the specification of the other party.
Transmission – 5 – – – – The Scan Setting in the FAX screen is set as follows at the time of purchase. Original Image Type Text Density Standard Simplex/Duplex Single sided Resolution Fine – – For details, see "Setting Transmission Conditions" on page 3-16. For details, see "Transmission Applications" on page 7-2. Press [Application] to set the items on the FAX Application screen as required and press [OK] twice. – Network Fax For details, see "Transmission Applications" on page 7-2.
Transmission 3 6 Place the original on the machine. For details, see "Placing the Original on the Machine" on page 3-9. Transmission Chapter 3 – 7 Press [Start]. – – – – – 3-8 The machine begins to scan the original and transmission starts. When the Destination Check Display function is set to ON, the Check Destination screen appears. Then select the destination and press [TX]. To interrupt transmission, press [STOP]. When it can not transmit, see page 5-2.
Transmission 3.3 3 Placing the Original on the Machine The ADF and platen glass can be used to scan originals with this machine. When an original is placed in the ADF, the original is automatically fed through the ADF and scanned. 3.3.1 Using the ADF Using the ADF 1 Close the ADF. 2 Align the originals starting with the first page. 3 Place the originals in the ADF with the side to be scanned facing up. – 4 Adjust paper guides.
Transmission 3 3.3.2 Placing Originals on the Platen Glass Use the platen glass for originals that cannot be placed in the ADF (such as a book or thick/thin originals). Placing Originals on the Platen Glass Open the ADF. 2 Place the original FACE DOWN in the left rear corner, aligning the edge with the left measuring guide. 3 Gently close the ADF. Transmission Chapter 3 1 3.3.
Transmission 4 Place the original on the platen glass. Press [Scan Setting] - [Separate Scan] - [OK] and then press [Start]. 5 Place the next original on the platen glass and press [Start]. Chapter 3 3 Repeat this procedure until all originals to be sent have been scanned. The scanned originals are stored in memory. 6 Transmission – Press [Finish]. The Document reading mode is canceled. 7 Press [Start]. Transmission begins.
Transmission 3 3.3.4 Transmitting Originals by Using both the ADF and the Platen Glass You can scan originals by using both the ADF and the platen glass and you can also scan the large amounts of originals by placing them on the ADF in several times. Transmission Chapter 3 Transmitting Originals by Using both the ADF and the Platen Glass 1 If the FAX screen is not displayed, press [Fax] on the control panel to open the FAX screen. 2 Specify a destination. 3 Set the desired functions as necessary.
Transmission 7 3 Press [Start]. Transmission begins.
Transmission 3 3.4 Set the transmission mode (IP Address Fax) Set the color transmission mode/monochrome transmission mode. When using the color transmission mode, set the mode by following the steps given below. 1 Press [Fax] on the control panel to open the FAX screen. 2 Press [Color]. 3 Press [Scan Setting]. Transmission Chapter 3 0 A fax in color can be sent or received only when using the IP Address Fax. 0 For the Internet Fax, a fax in color cannot be sent or received.
Transmission Press [Color]. 5 Select transmission mode. Transmission 4 Chapter 3 3 6 – Auto: – – Full Color: Gray Scale: The color of an original is automatically judged and a scanning is made according to the original. A scanning is made in full color. A selection is made when there is a lot of half-tone as with a black-and-white picture. Press [OK]. Scann Setting screen will be restored. 7 Press [OK]. – 8 Network Fax Fax Basic screen will be restored.
Transmission 3 3.5 Setting Transmission Conditions Original Image Type, Density, Simplex/Duplex and Resolution are displayed when [Scan Setting] is pressed on the FAX screen. These can be used to set transmission conditions according to the type of original to be sent. ! Detail Chapter 3 The condition for transmission cannot be set in units of page. Setting Transmission Conditions Press [Scan Setting] on the FAX screen. 2 Press the key desired to be set.
Transmission 3.5.1 3 Original Image Type Text Press this when scanning originals containing text only. If this mode is selected and an original of pictures is scanned, neutral tints of the pictures turn black without being reproduced. Text/Photo Press this when scanning originals containing both text and photographs (half-tone).
Transmission 3 3.5.2 Density Transmission Chapter 3 Set Density according to the lightness or darkness of the original. Density can be set in 9 steps. [Std.] is set at the time of purchase. Light Press to scan originals so that they are lighter than the density detected with Standard. Std. Press to scan originals at a density that is between Darker and Lighter. Used when returning to the default setting. Dark Press to scan originals so that they are darker than the density detected with Standard.
Transmission 3.5.4 3 Resolution Std. Press this when the sending time is cut short. Fine Press this when scanning normal originals. Super Fine Press this when scanning originals containing small graphics or text. Ultra Fine Press this when scanning originals containing especially fine graphics or text. ! Detail As originals are scanned with increasing fineness, the amount of data that is sent also increases, and more time is required for transmission.
Transmission 3 3.5.5 Confirming Settings and Communication Results The settings and communication results of the FAX screen and FAX Application screen can be confirmed by using [Mode Check] on the control panel. 1 Press [Fax] on the control panel. 2 Press [Mode Check] on the control panel. 3 Press a key of setting you want to confirm. 4 Confirm the settings.
Transmission 3 Scan Setting Confirming the Scan Setting. Press each setting key in the screen, and the Scan Setting screen corresponding to each appears, and the setting can be change. – For details of the Scan Setting screen, see "Opening the Scan Setting Screen" on page 7-2. Pressing [Fwd. ] to display the next screen, pressing [ Back] to display the previous screen. E-Mail Setting In the case of the Internet Fax, the [Subject] and the [Text] can be changed.
Transmission 3 3.5.6 Registering the Address Book from the Mode Check screen A destination that is shown on the Mode Check screen can be registered in [Address Book]. 1 Press [Fax] on the control panel. 2 Press [Mode Check] on the control panel. 3 Press [Destination]. 4 Select destination that you want to register in [Address Book], and then press [Details]. 5 Press [Save in Address Book].
Transmission 6 3 Press [Search Name] to set the Character to Search, and then press [OK]. Chapter 3 In case of Internet Fax 7 Press [Name] to enter the registration name, and then press [OK]. 8 When there is no trouble found with the entries, press [Yes]. – 9 Transmission In case of IP Address Fax When canceling the registration, press [No]. Press [Close] three times to return to the FAX screen. A selected destination is registered in [Address Book].
Transmission 3 3.6 Method for Specifying Addresses Mail address can be specified either by selecting one from registered addresses or entering a mail address manually. You can also specify multiple mail addresses for multi-station transmission. 3.6.1 Specifying only One Mail Address (Internet Fax) Chapter 3 The following methods can be used when specifying 1 destination. - Direct Input - Program - Address Book Transmission Direct Input 1 Press [Fax] on the control panel to open the FAX screen.
Transmission Place the original on the machine. – 5 For details, see "Placing the Original on the Machine" on page 3-9. Press [Start]. Transmission begins.
Transmission 3 Program When a destination has been registered for program, it can be selected by pressing Program. Press [Program] in the FAX screen. 2 Select the programmed destination you want to use. Transmission Chapter 3 1 – – The setting for the registered function is activated. Press or when desiring to display the next or previous screen. The destination that has been specified is displayed in the Broadcast Destinations. 3 Press [Start]. Transmission begins.
Transmission 3 Address Book A destination can be selected by searching among the names in the destination list registered for Address Book. Press [Address Book] on the FAX screen. 2 Press the search character to search. – – – – – – – Network Fax Transmission Chapter 3 1 Searching in [Detail Search] Press [Detail Search]. Press [Name], [FAX Number] or [E-Mail] and enter an item you want to make a search for. Press [OK]. The results of the search will be displayed. Each time the [Name Dest.
Transmission 3 Chapter 3 3 Press the key of the destination name to which you want to send the Internet Fax. An alphabet shown before the key represents the following description. A Dial B Box E E-Mail I Internet Fax P IP Address Fax The destination that has been specified is displayed in the Broadcast Destinations. Transmission – 4 Press [Start]. Transmission begins.
Transmission 3.6.2 3 Specifying only destination (IP Address Fax) The following methods can be used when specifying 1 destination. - Program - Address Book - Direct Input 1 Press [Program] in the FAX screen. 2 When sending a message in the color mode, select [Color]. – 3 When [Color] is selected, addresses (Address Book, Group, Program) displayed are limited only to those in which the model type of the other party is set to [Color]. Select the programmed destination you want to use.
Transmission 3 Address Book A destination can be selected by searching among the names in the destination list registered for Address Book. Press [Address Book] on the FAX screen. 2 When sending a message in the color mode, select [Color]. 3 Press the search character to search. Transmission Chapter 3 1 – – – – – – 3-30 Searching in [Detail Search] Press [Detail Search]. Press [Name], [FAX Number] or [E-Mail] and enter an item you want to make a search for. Press [OK].
Transmission – An alphabet shown before the key represents the following description. A Dial B Box E E-Mail I Internet Fax P IP Address Fax The destination that has been specified is displayed in the Broadcast Destinations. 5 Press [Start]. Transmission begins. Network Fax 3-31 Chapter 3 Press the key of the destination name to which you want to send the Internet Fax.
Transmission 3 Direct Input The address of the IP address fax can be directly input. 1 Press [Direct Input] in the FAX screen. 2 When sending a message in the color mode, select [Color]. 3 When using IP Address Transmission, press [IP Address Fax TX] and then set the IP address of the other party or the Host Name. Transmission Chapter 3 0 To use the IP address fax function, [IP Address Fax] is required to be set to ON in [Network Fax Function Settings] of the Utility Mode. For details, see p.
Transmission 3 – – Place the original on the machine. 5 For details, see "Placing the Original on the Machine" on page 3-9. Press [Start]. Transmission begins. Chapter 3 – Box Fax Access Reset Copy Scan ABC DEF GHI JKL MNO PQRS TUV WXYZ Interrupt Power Mode Memory Memor Proof Copy Stop Utility/ Counter Start Mode Check Chec Data Main Power P Network Fax 3-33 Transmission 4 On the screen, G group number: Destination name is displayed as seen in the example “G01: FAX1”.
Transmission 3 3.6.3 Selecting Multiple Destinations Internet Faxes can be sent to multiple destinations in a single operation. This function is referred to as sequential multiple station transmission. ! Detail Chapter 3 In the case of the IP Address Fax, when addresses in which the model type of the other party is set to [Color] are mixed with those in which the model type of the other party is set to [Black], a fax is sent in monochrome.
Transmission 3 Selecting Multiple Destination – – – – – – – – 2 Network Fax In case of IP Address Fax, when sending a message in the color mode, select [Color]. When [Color] is selected, addresses (Address Book, Group, Program) displayed are limited only to those in which the model type of the other party is set to [Color]. In case of Group Press [Group] in the FAX screen. Press the group number key. Press the key for the destination in the group.
Transmission 3 3.6.4 To Confirm/Delete a Destination To Confirm/Delete a Destination You can confirm or delete selected destinations. Press [Fax] on the control panel and press [Mode Check]. 2 Press [Destination]. Chapter 3 1 Transmission In the case of the monochrome mode In the case of the color mode – – For the IP Address Fax, [Comm. Setting] and [E-mail Setting] are not used. In the color mode, [Communication. Setting] and [E-mail Setting] are not displayed. 3 Confirm destinations.
Transmission 6 3 Press [Close] twice. Transmission Chapter 3 The FAX screen will be restored.
Transmission 3 3.7 Scanning 3.7.1 When Original Size Cannot be Detected When Original Size Cannot be Detected Transmission Chapter 3 If the size of the original cannot be detected, the following screen is displayed. Set the original size when this screen is displayed. 3.7.2 1 Press the original size key. 2 Press [OK].
Transmission 3.8 3 When Unable to Send (IP Address Fax) If a facsimile cannot be sent due to a busy signal from the other party machine or for some other reason, the redial function can be used for the transmission. ! Detail Address cannot be changed by the auto redial function nor the manual redial function. Transmission Refer to page 5-2 if transmission cannot be still effected by redialing due to a line trouble or for any other reason.
Transmission 3 Redial Check screen When you are unable to send a FAX due to a line trouble or the like, a screen to check the redial is displayed. 1 Press [OK]. Chapter 3 – – 2 Redialing starts after the set time has elapsed. In case that no transmission can still be made even when redialed, a screen is displayed in which you can check that the job was not successfully completed. Press [OK]. Transmission To delete a job of failed transmission, press the [Job List] and delete that job.
Transmission 3.9 3 Canceling Transmission With the network fax, transmission instructions and images stored in memory are referred to as reserved jobs. Jobs reserved for communication and jobs currently being processed are simultaneously displayed on the Job List screen. Canceling Communication in Progress When communication is in progress, transmission can be canceled with the procedure described below. 1 Press [Job List] on the FAX screen. 2 Press [Fax TX].
Transmission 3 3.10 Confirm the Job List Confirming Reserved Documents Chapter 3 The condition of reservations for transmission accumulated in the memory can also be checked by the job list displayed on the screen. 1 Press [Job List] on the FAX screen. 2 Press [Fax TX]. 3 Press [Current Jobs]. 4 Press [Active Jobs]. Transmission – – 5 Pressing or displays the previous or next screen. If you select the job and press [Check Job] or [Detail], details information can be confirmed.
Transmission 3.11 3 Confirming Communication Results Confirming Communication Results Pressing [Job List] in the fax screen allows you to check the results of transmission. Press [Job List] on the control panel. 2 Press [Print], [Fax TX] or [RX/User Box]. 3 Press [Job History]. 4 Confirm the communication results.
Transmission 3 – – – – Chapter 3 – Transmission – your server. "OK" indicates that the MDN result response was received. Fax TX Type: The type of the Fax, E-Mail and Box is displayed. Dest: The fax number, the E-Mail address and the box name of the destination are displayed. Time Stored: The date and hour when the transmission is specified are displayed. # of Pgs.: The number of documents that have been transmitted is displayed.
Transmission 5 3 Press [Exit] twice after completion of confirmation. Transmission Chapter 3 Screen before Job List will be restored.
Transmission 3 3.12 Sender Information Originals that have been sent are recorded in the following manner by the receiving machine. 2 Chapter 3 Note The use of [Outside Body Text] is unavailable for the Internet Fax/IP Address Fax. Even if set to [Outside Body Text], the sender information is added to the [Inside Body Text]. 3.12.1 Set to Inside Body Text 987654321 2005/05/25 13:22 #012 p.
Transmission 3 Chapter 3 3.12.3 Set to OFF ! Detail OFF cannot be selected depending on the country. Network Fax Transmission See "Header/Footer Position" on page 10-47 for information about setting.
Transmission Chapter 3
Chapter 4 Reception Reception 4
Reception 4 4 Reception 4.1 Reception (Internet Fax) Operation of network fax reception is explained. Receiving Documents via Internet Fax E-mail can be received either automatically or manually. When this machine receives E-mail, the mail message and attached file are automatically printed. Chapter 4 When the Memory RX is turned on in the Utility Mode, messages are saved in the Memory RX User Box. The messages thus saved can be printed as required. For details, refer to p. 8-2.
Reception 4 Manual Reception E-mail can be manually received from the POP server. Press [FAX] on the control panel of copier and then press [Direct Input]. 2 Press [E-mail RX].
Reception 4 4.2 Reception (IP Address Fax) When the copier receives an IP address fax, it is automatically printed. When the Memory RX is turned on in the Utility Mode, document texts are saved in [Memory RX User Box]. These texts thus saved can be printed as required. Reception Chapter 4 For more information about Memory RX, see p. 8-2.
Reception 4.3 4 Unable to Receive When you cannot receive faxes, the error message is displayed. Take corrective actions by referring to "Error Message Displayed" on page 5-5. Press [Stop] to clear the error message display. ! Detail Reception Chapter 4 Documents may not be able to be received memory is full. In addition, check that there is paper in the paper tray.
Reception 4 4.4 Memory Substitute Reception Reception Chapter 4 If the facsimile cannot print a received document, the received document is stored in the memory until it becomes printable. This function is referred to as the Memory substitute reception. - The stored document is printed when you solve the problem (such as a paper jam). - Memory substitute reception will not work if the memory is full.
Reception 4.5 4 Reception Recording When a received document is recorded, the paper size of the document received and the paper size set to the paper tray are compared and recorded either after being reduced at the set reduction rate, or reduced so as to be contained in the paper. If you set to record it at an equimultiple rate, the document is recorded in at an equimultiple rate regardless of the paper size of the received document.
Reception 4 4.5.2 Recording after Reducing to Fit in Paper If the document is longer than the regular size paper, an appropriate paper size is determined taking into account the width and length of the received document, and the fax is recorded on paper of that size. If papers of appropriate size are not set on the paper tray, the data are recorded on papers of the nearest size after the document size being reduced. Original Received Document 2002/09/20 13:39 #002 P.001 2002/09/20 13:39 #002 P.
Reception 4 The rules by which the best paper size is determined are as follows: - Step1 Selecting the appropriate paper – The machine decides the appropriate paper size in view of the width and length according to the following rule. Width of the received document Reception information recording position A4 [OFF] or [Inside Body Text] 0 - 150 151 - 305 306 - 390 391 or more [Outside Body Text] 0 - 141 142 - 296 297 - 381 382 or more Selected paper size 5.5 × 8.5 v *1 8.5 × 11 w 8.
Reception Chapter 4 4 Width of the received document Reception information recording position A4 [OFF] or [Inside Body Text] 0 - 154 155 - 314 315 - 386 387 or more [Outside Body Text] 0 - 146 147 - 306 307 - 378 379 or more Selected paper size A5 v A4 w B4 w A3 w B4 [OFF] or [Inside Body Text] 0 - 195 196 - 395 396 or more [Outside Body Text] 0 - 186 187 - 386 387 or more Selected paper size B5 v B4 w A3 w A3 [OFF] or [Inside Body Text] 0 - 226 227 or more [Outside Body
Reception 4 When [Print Separate Fax Pages] is set to [OFF]: The paper is selected in decreasing order. ! Detail Even if [Print Separate Fax Pages] is turned OFF, printing is made with pages separated when a document is being received in a large quantity or in high resolution. 8.5 × 11 w 8.5 × 11 v 8.5 × 14 w 11 × 17 w Paper order (from top to bottom) 5.5 × 8.5 v 8.5 × 11 w 8.5 × 11 v 8.5 × 14 w 11 × 17 w 5.5 × 8.5 w 8.5 × 11 v 8.
Reception 4 When [Print Separate Fax Pages] is set to [ON]: The paper is selected in decreasing order. ! Detail Even if [Print Separate Fax Pages] is turned ON, printing is reduced to the paper width when the width of the recording paper selected is smaller than the image width of the document received. 5.5 × 8.5 v 8.5 × 11 w 8.5 × 11 v 8.5 × 14 w Paper order (from top to bottom) 5.5 × 8.5 v 8.5 × 11 w 8.5 × 11 v 8.5 × 14 w 11 × 17 w 5.5 × 8.5 w A4 w 8.5 × 11 w 11 × 17 w A3 w A5 v 8.
Reception 4 ! Detail If the size of the paper on which the facsimile actually prints is smaller than that of the paper selected at step 1, the document is printed in reduced size. When [Print Separate Fax Pages] is set to OFF, if the direction of the paper on which the facsimile actually prints is different with that of the paper selected at step 1, the document is automatically printed so that it can be output appropriately rotated by a 90-degree angle.
4 Reception (A4, B4 and A3). If it is not available, the message stays appearing until the paper is loaded. If [Tray Selection for RX Print] is set to other than [Auto]: It is recorded to fit in the size of the paper in the paper tray (except manual insertion tray) that is set in [Tray Selection for RX Print].
Reception 4.5.3 4 Recording at Full Scale A received document is recorded on the same size of paper at full scale when [Min. Reduction for RX Print] is set to [× 1.0] in the Utility Mode. If the same paper size is not available, it is recorded on the larger paper size. ! Detail The Print Separate Fax Page is not available. You cannot record an image larger than 11 x 17 size. Original Chapter 4 If appropriate paper is not available, a message appears until the paper is loaded.
Reception 4 Recording Method at the Reception The following table shows relationship between the paper size of the received document and the document actually recorded. Paper size of the received document Standard size (A3 - A5) A B C × 1.0 96 - 87% Recorded at full scale to fit in the larger paper Recorded after being reduced to fit in the same size of paper A B C Chapter 4 Reception Long original (longer than the Standard size) Setting of [Min.
Reception 4 ! Detail When [Duplex Print (RX)] is set, a record can be made on the screen for paper. See p. 10-52 for more information. Reception Chapter 4 In the color mode, a fax is always recorded on the regular size paper in life size. And the printing on a long sheet is unavailable.
Reception 4 4.6 Reception Information When reception information is set to Inside or Outside by [Header/Footer Position], the reception information (date, time, receiving number, page number) will be recorded in the received document. ! Detail In the color mode of the IP address fax, [Outside Body Text] cannot be used. Even when set to [Outside Body Text], information received is added to [Inside Body Text]. The setting of [Footer Position] is normally shared with the fax function.
Troubleshooting Chapter 5 5 Troubleshooting
Troubleshooting 5 5 Troubleshooting 5.1 Cannot Send Messages (Internet Fax) When the E-mail cannot be sent, correct the trouble by referring to the table below. If the mail cannot still be transmitted after the corrective procedures, contact your service representative. ! Detail When no transmission can be made, the TX Report is output. For details, refer to p. 11-8. (When a setting is made so that the TX Report is printed.) When an Nxx form error code is indicated, refer to page 5-5.
Troubleshooting 5.2 5 Cannot Send Messages (IP Address Fax) When a document cannot be sent, try to correct the problem by referring to the table below. If the document still cannot be sent properly even after attempting to correct the problem, please contact your service representative. ! Detail When an Nxx form error code is indicated, refer to page 5-5. Corrective Actions Is the transmission procedure correct? Check the transmission procedure and then try sending again.
Troubleshooting 5 5.3 Cannot Receive Messages When a document cannot be received, try to correct the problem by referring to the table below. If the document still cannot be received properly even after attempting to correct the problem, please contact your service representative. ! Detail When the file format of which is not supported is received, the Network Fax RX Error Report is printed. For details of the Network Fax RX Error Report, see page 11-12.
Troubleshooting 5.4 5 Error Message Displayed When there occurs any trouble with this machine, the error screen is displayed. And on this error screen, the following error message is shown. Take a necessary step referring to the table given below. When there is no normal communication available after taking action, contact your service representative.
Troubleshooting 5 Code Classification Details of the error Redial Corrective Action N20 Memory error Memory overflow No The memory is full. Check to see if there is any other job being handled. With the number of transmission sheets reduced or the resolution for read reduced, send it again. N21 HDD error HDD error No HDD is full. Delete unnecessary files. With the number of transmission sheets reduced or the resolution for read reduced, send it again.
Troubleshooting 5.5 5 Call for Service The call for service screen displays when it is necessary for you to contact your service representative. The call for service screen contains the telephone number and FAX number of your service representative. This page shows the procedure for reporting a network fax problem to your service representative by phone.
Troubleshooting Chapter 5
Specifications Chapter 6 6 Specifications
Specifications 6 6 Specifications 6.1 Specifications (Internet Fax) Specifications Chapter 6 Main product specifications relating to internet fax functions are indicated below. Specifications are subject to change without notice. Item Specifications Image memory capacity 27 GB* (27 GB of 40 GB of the hard disk is used as a memory.) Max. no. of stored pages Approx.
Specifications 6 Item Mail reception List/report Specifications Mail acquisition interval Can be set to 1 - 60 minutes. Manual POP reception Possible Reception by specifying a box Not Available (except Memory RX) Received document size width: Reception coding system TIFF-S (MH), TIFF-F (MR/MMR) Print DSN Message Possible Print MDN Message Possible Print Receipt Mail Text Possible Network FAX Activity Report Shared with Fax Activity Report. Max. 100.
Specifications 6 6.2 Specifications (IP Address Fax) Chapter 6 Main product specifications relating to IP Address Fax functions are indicated below. Specifications are subject to change without notice. Item Specifications Image memory capacity 27 GB* (27 GB of 40 GB of the hard disk is used as a memory.) Max. no. of stored pages Approx.
7 Transmission Applications Transmission Applications Chapter 7
Transmission Applications Transmission Applications Chapter 7 7 7 Transmission Applications 7.1 Opening the Scan Setting Screen ! Detail The use of the Comm. Setting screen is not available for the network fax. Press the key for the function you want to set to open the screen in which you can set the function. You can combine more than one function; however, you cannot select functions that are not compatible with a function previously selected. Those functions appear dimmed on the control panel.
3 7 Press the key for the function you want to use. Pressing [Application] in the Scan Setting screen allows you to display the screen for the application setting. Chapter 7 Transmission Applications Transmission Applications In case of monochrome mode In case of color mode – 4 The use of the color mode is available only for the IP Address Fax. Conduct either of the following operations. – When the dedicated screen is displayed: Set a function in the screen displayed and then press [OK].
Transmission Applications Chapter 7 7 7.2 Application Functions Overview The following function is displayed in the Scan Setting screen or the Application screen. Transmission Applications In case of monochrome mode [Cancel] Returns to the former screen. In case of color mode [OK] This is pressed when returning to the fax screen. Application function screen [OFF] Release the setting that has been set and return to the preceding screen. [Reset] Turn off all the functions provided on the screen.
Transmission Applications This function allows you to designate the size of the document to be transmitted. It is convenient when you intend to transmit part of a page or pages. (page 7-30) Header Setting*1: When transmitting jobs by FAX, specify a method to attach the Header Information for each job. (page 7-33) [Header Setting] cannot selected depending on the country. File Type: For the Internet fax, TIFF is fixed.
Transmission Applications 7.3 Comm. Setting screen - Transmission Applications Chapter 7 7 The use of the Comm. Setting screen is not available for the network fax. While in the broadcast fax mixed with the G3 fax, the Password TX, the F-Code TX, and the Line Setting can be set for the network fax function. The details of the setting are applicable only to the G3 fax. ! Detail For more information about Comm. Setting screen, refer to "User’s Guide (Facsimile Operations) ".
Transmission Applications Chapter 7 7.4 7 Mixed Original Mixed Original Transmission Applications Mixed Original is a function that allows you to send document pages of mixed sizes in a single sequence of operations. Transmitted and reproduced in the same sizes as the original pages at the destination. You set document pages of mixed sizes on the ADF. 0 Specifications Memory TX is selected automatically.
Transmission Applications Chapter 7 7 Transmission Applications 4 Press [Mixed Original]. – 5 To release the setting, press [OFF]. Press [OK]. The Application screen will be restored. 6 Press [OK]. The Scan Setting screen will be restored. 7 Press [OK]. The FAX screen will be restored. 8 Set other functions if necessary. – 9 Designate the destination. – 10 7-8 See "Setting Transmission Conditions" on page 3-16 for information about setting functions in the FAX screen.
Transmission Applications Chapter 7 11 See "Placing the Original on the Machine" on page 3-9 for information about setting the document. Press [Start]. Transmission begins. ! Detail To cancel transmission, see "Canceling Transmission" on page 3-41. If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on page 5-2.
Transmission Applications 7.5 Z-Folded Original Z-Folded Original You can send Z folded original because the ADF can determine the document size properly. Some facsimiles cannot detect the document size if it has been folded. Transmission Applications Chapter 7 7 0 Specifications The ADF must be used. Folded original does not work with the platen glass. The pages following the first page will be assumed to be the same size as the first page.
Press [Z-Folded Original]. – 5 Transmission Applications 4 7 Chapter 7 Transmission Applications To release the setting, press [OFF]. Press [OK]. The Application screen will be restored. 6 Press [OK]. – To release the setting, press [Cancel]. The Scan Setting screen will be restored. 7 Press [OK]. The FAX screen will be restored. 8 Set other functions if necessary. – 9 Designate the destination.
Transmission Applications Chapter 7 7 10 Set the original document. – Transmission Applications 11 See "Placing the Original on the Machine" on page 3-9 for information about setting the document. Press [Start]. The FK-502 stores the document in memory before starting transmission. ! Detail To cancel transmission, see "Canceling Transmission" on page 3-41. If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on page 5-2.
Transmission Applications Chapter 7 7.6 7 Long Original Long Original Transmission Applications You can send originals longer than 432 mm. When Long Original mode is selected, pages of up to 600 mm can be transmitted. 0 Specifications The ADF must be used. Long original does not work with the platen glass. 0 Long originals cannot be transmitted in the mode of multiple sheets of originals. To transmit long originals, set them one by one to ADF.
Transmission Applications Chapter 7 7 Transmission Applications 4 Press [Long Original]. – 5 To release the setting, press [OFF]. Press [OK]. The Application screen will be restored. 6 Press [OK]. – To release the setting, press [Cancel]. The Scan Setting screen will be restored. 7 Press [OK]. The FAX screen will be restored. 8 Set other functions if necessary. – 9 Designate the destination.
Transmission Applications – 11 Chapter 7 Set the original document. See "Placing the Original on the Machine" on page 3-9 for information about setting the document. Press [Start]. The FK-502 stores the document in memory before starting transmission. ! Detail To cancel transmission, see "Canceling Transmission" on page 3-41. If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on page 5-2.
Transmission Applications 7.7 Bind Position Bind Position The Top/bottom correction function allows you to specify the appropriate binding style when transmitting a two-sided document (i.e., when pages are printed on both sides). The binding style you select will allow the pages of a two-sided document to be read appropriately by binding right to left or top to bottom. Transmission Applications Chapter 7 7 0 Specifications The ADF must be used.
Press [Left/Right Bind] or [Top/Bottom Bind] to specify the manner of binding of the original document having both faces printed. – 5 Transmission Applications 4 7 To release the setting, press [OFF]. Press [OK]. The Application screen will be restored. 6 Press [OK]. The Scan Setting screen will be restored. 7 Press [OK]. The FAX screen will be restored. 8 Set other functions if necessary. – 9 10 See "Method for Specifying Addresses" on page 3-24 for designating the destination.
Transmission Applications Chapter 7 7 ! Detail To cancel transmission, see "Canceling Transmission" on page 3-41. Transmission Applications If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on page 5-2.
Transmission Applications Chapter 7 7.8 7 Frame Erase Transmission 2 The displays are different depending on the country. Frame Erase Transmission Frame Erase is a function that, when transmitting a document bound in the form of a book, does not allow transmission of dark bands that would otherwise be reproduced in the marginal areas of the transmitted pages. Dark bands can be reproduced when the original is a book or read with the ADF left open.
Transmission Applications Transmission Applications Chapter 7 7 3 Press [Frame Erase]. 4 Select [Top], [Left], [Right] or [Bottom] and determine the width of erasure with the keypad, [+] or [-]. – 5 To release the setting, press [OFF]. Press [OK]. The Application screen will be restored. 6 Press [OK]. The Scan Setting screen will be restored. 7 Press [OK]. The FAX screen will be restored. 8 Set other functions if necessary. – 9 Designate the destination.
Transmission Applications – 11 Chapter 7 Set the original document. See "Placing the Original on the Machine" on page 3-9 for information about setting the document. Press [Start]. Transmission begins. ! Detail To cancel transmission, see "Canceling Transmission" on page 3-41. If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on page 5-2.
Transmission Applications 7.9 Background Adjustment Background Adjustment Background Adjustment is a function to adjust the density in the background color of the original. When the background of the original is colored, the base sheet of the original may turn black with the colors read. On such an occasion like this, a message can be sent after adjusting the density in the background color of the original.
Press [Dark] when you want to make darker the density of the background color of the original, and press [Light] when you want to make it lighter. Press [Auto] for automatic setting. – – 5 When [Auto] is selected, preliminary operations are made for each original to determine the Background Adjustment. And as the result, the speed in Scanning gets slowed down. To release the setting, press [Cancel]. Press [OK]. The Application screen will be restored. 6 Press [OK].
Transmission Applications Chapter 7 7 ! Detail To cancel transmission, see "Canceling Transmission" on page 3-41. Transmission Applications If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on page 5-2.
Transmission Applications Chapter 7 Sharpness Sharpness Sharpness is a function to adjust the intensity at the edge section. In the case of document with characters blurred, setting the Sharpness to [+] allows the characters to be adjusted clearly. And setting it to [-] allows them to be adjusted so that they have a smooth impression. 0 Specifications Both of the platen glass and the ADF can be used. No use is available while in the color mode of the IP Address Fax.
Transmission Applications Chapter 7 7 Transmission Applications 4 When you want to make the edge section clear and sharp, or when you want to make it smooth, press or to the [+] or [-] side. – 5 To release the setting, press [Cancel]. Press [OK]. The Application screen will be restored. 6 Press [OK]. The Scan Setting screen will be restored. 7 Press [OK]. The FAX screen will be restored. 8 Set other functions if necessary. – 9 Designate the destination.
Transmission Applications Detail To cancel transmission, see "Canceling Transmission" on page 3-41. If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on page 5-2.
Transmission Applications 7.11 TX Stamp TX Stamp When transmitting a fax via the ADF, a stamp can be affixed to the pages of the document that have already been scanned, allowing you to confirm that these pages have been scanned. The stamp is a pink circle ( ), 4 mm in diameter and affixed at the rear edge on the front side of the original document. When both sides of a sheet are transmitted, the stamp is affixed respectively on the front side.
Transmission Applications Chapter 7 3 7 – 4 Transmission Applications Press [TX Stamp]. To release the setting, press [TX Stamp] again. Press [OK]. The Scan Setting screen will be restored. 5 Press [OK]. The FAX screen will be restored. 6 Set other functions if necessary. – 7 See "Setting Transmission Conditions" on page 3-16 for information about setting functions in the FAX screen.
Transmission Applications 7.12 Scan Size Scan Size The Scan size select function enables you to designate the paper size for the document as transmitted to be equal to the paper size loaded at the receiving end. This means that most of your original image will be printed without any reduction. Normally, when the paper size loaded at the destination is too small to accommodate the image being transmitted, the original image will be reduced to fit the paper size.
Press the key representing the size of the document to transmit. – 5 Transmission Applications 4 7 Chapter 7 Transmission Applications To release the setting, press [Cancel]. Press [OK]. The Application screen will be restored. 6 Press [OK]. The Scan Setting screen will be restored. 7 Press [OK]. The FAX screen will be restored. 8 Set other functions if necessary. – 9 Designate the destination. – 10 See "Method for Specifying Addresses" on page 3-24 for designating the destination.
Transmission Applications Chapter 7 7 ! Detail To cancel transmission, see "Canceling Transmission" on page 3-41. Transmission Applications If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on page 5-2.
Header Setting Whether to attach the Header Information to each job can be specified at the time of FAX transmission. Register the contents to add to the original as [Header Information] as the Header in the Utility Mode. Set the method to attach the Header Information in the [Header/Footer Position] in the Utility Mode. ! Detail [Header Setting] cannot be selected depending on the country. Refer to p. 10-44 and p. 10-47 for more information about Header Information and Header/Footer Position.
Transmission Applications Chapter 7 7 – – Transmission Applications 5 When changing the name of a sender, press [ON] in [Change Sender Name]. Then select the name of a sender you want to change from the list and press [OK]. – 6 Refer to p. 3-46 for more information about Sender Information. If the Header Information is set to [OFF], by changing the [Header Setting] to ON from the Fax screen, Header Information is added to the [Outside Body Text].
Transmission Applications Detail To cancel transmission, see "Canceling Transmission" on page 3-41. If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on page 5-2.
Transmission Applications 7.14 Sending after the check of destination When you specify the destination and press the [Start] button, the Check Destination screen and the number of cases appear. Sending after the destination check prevents erroneous transmission due to incorrect destination. Transmission Applications Chapter 7 7 ! Detail To use the Destination Check Display function, you should set the Destination Check Display function to ON at the time of the Function ON/OFF Setting.
8 Useful Functions for Reception Useful Functions for Reception Chapter 8
Useful Functions for Reception Useful Functions for Reception Chapter 8 8 8 Useful Functions for Reception 8.1 Memory Reception In the Utility Mode, you can set fax function to receive documents, store them in memory, and print them out as needed. This mode is called Memory Reception. The following sections describe the procedures of printing and deleting the document received and held in memory, assuming that Memory Reception is already set up.
Useful Functions for Reception 4 Select the received document using 5 Press [Start]. 8 or and press [Print]. ! Detail When you want to display the next or previous screen, press or . Chapter 8 The designated document will print. Pressing [Proof Print] lets the first page in the selected file be printed out, allowing you to confirm the contents. Network Fax 8-3 Useful Functions for Reception To interrupt operation, press [Close] before pressing [Print].
Useful Functions for Reception 8 8.1.2 Deleting a Document Held in Memory Deleting a Document Held in Memory Useful Functions for Reception Chapter 8 Perform the following procedure to delete the document received and held in memory. 1 Press [Box] on the control panel to view the Box screen, if it is not already displayed. 2 Select [System User Box] tab and press [Memory RX User Box]. 3 Enter the password and press [OK]. – – To interrupt operation, press [Cancel].
Useful Functions for Reception 8.2 Reception Information 8.2.1 Various Reception Information When [Duplex Print (RX)] is set to [ON] Front side Useful Functions for Reception When [Duplex Print (RX)] is set to [ON] in transmission/reception mode setting of the Utility Mode, documents are printed on both sides of the paper. For details, see "TX/RX Setting" on page 10-52. 2002/09/20 09:38 #002 P.001 2002/09/20 09:38 #002 P.
Useful Functions for Reception Chapter 8
Registering/Settings Registering/Settings Chapter 9 9
Registering/Settings 9 9 Registering/Settings 9.1 Displaying the Fax Registration Screen The procedure for displaying the Fax Registration screen is as follows. 1 Press [Fax] and [Utility/Counter] on the control panel to display the Utility Mode screen. 2 Press [One-Touch Registration]. Registering/Settings Chapter 9 Displaying the Fax Registration Screen – – 3 In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Registering/Settings It is possible to register in the [Address Book] the FAX number and the E-Mail address of the destination to which a message is frequently sent. The [Address Book] registered can be used from the [Address Book], [Direct Input] on the FAX screen. - Up to 2,000 addresses (0001 to 2000) can be registered including the [Address Book] of other functions of this machine such as Scan.
Registering/Settings 9 – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection. In the case of [Address Book], enter the "1" on the keypad. Press [Internet Fax Address]. 4 Press [New]. 5 Set the functions. Registering/Settings Chapter 9 3 – – – 9-4 Index: Select the Search key of the Search Character you want to register from among [Main] - [etc]. Name: Enter the registration name.
Registering/Settings – – Receiver RX Ability: Select Compress Type, Paper sizes and Resolution according to the reception ability of the destination. When an MDN Response has been received, the ability information obtained of the other party is automatically overwritten on the Address Book registered. Press [OK]. Registration is performed and the registered destination is displayed on a list. 7 Press [Close].
Registering/Settings 9 Registering the IP address for the Address Book (IP Address Fax) See "Displaying the Fax Registration Screen" on page 9-2, to display the Fax Registration screen. 2 Press [Address Book]. Registering/Settings Chapter 9 1 – 9-6 In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection. In the case of [Address Book], enter the "1" on the keypad. 3 Press [IP Address Fax Destination]. 4 Press [New].
Registering/Settings – – – – – – 6 Index: Select the Search key of the Search Character you want to register from among [Main] - [etc]. Name: Enter the registration name. IP Address: Enter the IP address or host name of destination. Receiving Model Type: Specify the model type (Full Color/Black) of the other party. Port Number: Specify the port number. Even when changing the Address Book that has been registered, the model type (Full Color/Black) of the other party and the port number cannot be changed.
Registering/Settings 9 9.3 Registering the Group Chapter 9 Several Address Books can be assigned to one and the same Group. This feature is convenient when you often transmit the same information to many destinations simultaneously and receive from them by sequential polling. - Up to 100 groups (01 - 99, 00) can be registered, including the Groups used by the Scan function. - Up to 500 Address Books can be registered for each Group. - Address Book can be registered for the Group.
Registering/Settings 9 Registering the Group (Internet Fax) The procedure for registering the Group is as follows. See "Displaying the Fax Registration Screen" on page 9-2, to display the Fax Registration screen. 2 Press [Group]. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection. In the case of [Group], enter the "2" on the keypad. 3 Press [New]. 4 Set the functions.
Registering/Settings 9 – – Chapter 9 5 Name: Enter the registration name. Destination: Select an address from [Internet Fax Address] that is registered in Group. [Internet Fax Address] can be not registered together with User Box and E-mail at the same time. Press [OK]. Registration is performed and the registered destination is displayed on a list. 6 Press [Close]. Registering/Settings When proceeding with the registration of Group, go to Step 3. 7 9-10 Press [Exit] on the sub-area.
Registering/Settings 9 Registering the Group (IP Address Fax) See "Displaying the Fax Registration Screen" on page 9-2, to display the Fax Registration screen. 2 Press [Group]. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection. In the case of [Group], enter the "2" on the keypad. 3 Press [New]. 4 Set the functions. – Network Fax Name: Enter the registration name.
Registering/Settings 9 – Registering/Settings Chapter 9 – 5 Receiving Model Type: Specify the model type (Full Color/Black) of the other party. Destination: Select an Address Book that is registered in the Group from [IP Address Fax Destination]. The IP Address Fax Destination cannot be registered together with the User Box and the E-Mail at the same time.
Registering/Settings 9.4 9 Registering the Program Chapter 9 In combination with the transmission conditions of [Scan Setting], an address to which messages are sent frequently can be registered in Program. With these kinds of information registered in Program, you can invoke the address and the transmission conditions thus registered by just pressing the Program key of [Program] and send out a message.
Registering/Settings 3 Select the Program you want to register and then press [Edit]. 4 Set the functions. Registering/Settings Chapter 9 9 – – – – – – – 5 Name: Enter the registration name. Receiving Model Type: Set the model type (Full Color/Black) of the other party. (In the case of the Internet Fax, this cannot be used.) Destination: Select an address from [Select from Address Book] or enter it directly through [Direct Input].
Registering/Settings – When proceeding with the registration of the Program, go to Step 3. Press [Exit] on the sub-area.
Registering/Settings 9 9.5 Registering the Subject and Text of the E-Mail As for each of the Subject and the Text of the E-Mail, the explanation is given of the registration operation and the operation to set a default. ! Detail Chapter 9 The Subject of E-Mail can be registered to 10 and the Text of E-Mail can be registered to 10. Registering the Subject of the E-Mail Registering/Settings The procedure for registering the Subject of the E-Mail is as follows.
Registering/Settings 5 Press [Subject]. – – 6 For the operation of the entering character, see page 13-3. Press [OK]. – 8 The entry of up to 64 characters is available for [Subject] of [Subject/Text (for E-mail)]. In [No.], an unused number is displayed. Enter the Subject in the screen displayed and then press [OK]. – 7 Chapter 9 Press [New]. Registering/Settings 4 9 Registration is performed and the registered destination is displayed on a list. Press [Close].
Registering/Settings 9 Changing the Subject of the E-Mail The procedure for changing the Subject of the E-Mail is as follows. See "Displaying the Fax Registration Screen" on page 9-2, to display the Fax Registration screen. 2 Press [Subject/Text (for E-mail)]. Registering/Settings Chapter 9 1 – 3 Press [Subject]. 4 Select the Subject you want to change and then press [Edit].
Registering/Settings – 9 You can confirm the settings by selecting the Subject and pressing [Details]. Press [Subject]. 6 Change the Subject in the screen displayed and then press [OK]. – 7 Registering/Settings Chapter 9 5 For the operation of the entering character, see page 13-3. Press [OK]. – To stop registering, press [Cancel]. The Subject is changed. 8 Press [Close]. When proceeding with the change of the Subject, go to Step 4. 9 Network Fax Press [Exit] on the sub-area.
Registering/Settings 9 Setting the Default of the Subject of the E-Mail The Subject set to the initial value here is used for the Internet Fax transmission. The procedure for setting the default of the Subject of the EMail is as follows. See "Displaying the Fax Registration Screen" on page 9-2, to display the Fax Registration screen. 2 Press [Subject/Text (for E-mail)].
Registering/Settings Press [Close]. 6 Press [Exit] on the sub-area.
Registering/Settings 9 Registering the Text of the E-Mail The procedure for registering the Text of the E-Mail is as follows. See "Displaying the Fax Registration Screen" on page 9-2, to display the Fax Registration screen. 2 Press [Subject/Text (for E-mail)]. Registering/Settings Chapter 9 1 – 9-22 In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection. In the case of [Subject/Text (for E-mail)], enter the "4" on the keypad.
Registering/Settings – – 6 For the operation of the entering character, see page 13-3. Press [OK]. – 8 The entry of up to 256 characters is available for [Text] of [Subject/Text for E-mail]. In [No.], an unused number is displayed. Enter the Text in the screen displayed and then press [OK]. – 7 Chapter 9 Press [Text]. Registering/Settings 5 9 Registration is performed and the registered destination is displayed on a list. Press [Close].
Registering/Settings 9 Changing the Text of the E-Mail The procedure for changing the Text of the E-Mail is as follows. See "Displaying the Fax Registration Screen" on page 9-2, to display the Fax Registration screen. 2 Press [Subject/Text (for E-mail)]. Registering/Settings Chapter 9 1 – 3 Press [Text]. 4 Select the Text you want to change and then press [Edit]. – 9-24 In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Registering/Settings – 9 You can confirm the settings by selecting the Text and pressing [Details]. Press [Text]. 6 Change the Text in the screen displayed and then press [OK]. – 7 Registering/Settings Chapter 9 5 For the operation of the entering character, see page 13-3. Press [OK]. – To stop registering, press [Cancel]. The Text is changed. 8 Press [Close]. When proceeding with the change of the Text, go to Step 4. 9 Network Fax Press [Exit] on the sub-area.
Registering/Settings 9 Setting the Default of the Text of the E-Mail The Text set to the initial value here is used for the Internet Fax transmission. The procedure for setting the default of the Text of the E-Mail is as follows. See "Displaying the Fax Registration Screen" on page 9-2, to display the Fax Registration screen. 2 Press [Subject/Text (for E-mail)].
Registering/Settings Press [Close]. 6 Press [Exit] on the sub-area.
Registering/Settings 9 9.6 Setting the Memory RX User Box When [Memory RX] is set as [ON] by the Utility Mode, a receiving document is saved in the Memory RX User Box. ! Detail Registering/Settings Chapter 9 For the printing method of Memory RX User Box, see "Memory Reception" (p. 8-2).
Chapter 10 Utility Mode Utility Mode 10
Utility Mode 10 10 Utility Mode 10.1 Utility Mode Screen A Utility Mode should be designated to manage this machine. It is recommended that a specific person be authorized as Utility Mode to prevent confusion. The procedures for entering in and exiting the Utility Mode and setting FAX functions are described below. Chapter 10 10.1.1 Entering User Setting Entering User Setting Press [Fax] and press [Utility/Counter] on the control panel. 2 Press [User Setting]. Utility Mode 1 10.1.
Utility Mode 10 10.1.3 Entering Administrator Setting Press [Fax] and press [Utility/Counter] on the control panel. 2 Press [Administrator Setting]. 3 Enter the password and press [OK]. Utility Mode 1 Chapter 10 Entering Administrator Setting ! Detail The password for the administrator can be changed in [Security Setting]. The administrator should have a responsibility for the management of the password.
Utility Mode 10 10.1.4 Exiting from Administrator Setting Exiting from Administrator Setting Press [Exit] on the sub-area.
Utility Mode 10.2 10 FAX Utility Mode List The Network FAX Utility Mode includes the following items. is indicated when using the Internet Fax. is indicated when using the IP Address Fax. * indicates factory default setting. 10.2.1 User Setting >> Display Setting >> Fax Basic Screen Default Setting Description Available value Default Tab Set the default of the destination column in the fax screen. Program* / Group / Address Book / Direct Input Default Program Set the default of the Program.
Utility Mode 10 10.2.3 User Setting >> Initial Setting Set the default of the Fax function. (page 10-21) Item Utility Mode Chapter 10 Fax Description Available value [Current Setting]: Before entering the Utility Mode, each of the items that have been set on the touch panel is registered as the default of fax function. [Factory Default]: Values set when shipped from the factory are registered as the default of fax function. Current Setting / Factory Default* 10.2.
Utility Mode 10 10.2.7 Administrator Setting >> Administrator/Machine Setting >> Input Machine Address Set the E-mail address of the copier that is used by the Internet fax. (page 10-29) Item Administrator Registration Description Available value Register the machine name and E-mail address of copier. Machine name / E-Mail Refer to "User’s Guide (Network/Scanner)" for more information about TCP/IP Setting. Item TCP/IP Setting Network Fax Description Available value Set the TCP/IP.
Utility Mode 10 10.2.9 Administrator Setting >> Network Setting >> E-Mail Setting >> E-Mail TX (SMTP) Set the E-Mail TX (SMTP). (page 10-33) Other setting items of the E-Mail TX (SMTP) are not used for the Internet Fax. For details, see "User's Guide (Network/Scanner)". Item Utility Mode Chapter 10 E-Mail TX (SMTP) 10-8 Description Available value E-Mail TX Setting A setting is made to decide whether or not the E-mail TX Setting is used.
Utility Mode 10 10.2.10Administrator Setting >> Network Setting >> E-Mail Setting >> E-Mail RX (POP) Set the E-Mail RX (POP). (page 10-35) E-Mail RX (POP) Network Fax Description Available value E-Mail RX Setting A setting is made to decide whether or not the E-mail RX Setting is used. ON*/OFF POP Server Address Specify the POP server address or host name. - Login Name Set a log-in name to the POP server. - Password Set a password to log in to the POP server.
Utility Mode 10 10.2.11Administrator Setting >> Network Setting >> Network Fax Setting Set items related to the network fax. (page 10-38) Chapter 10 Item Description Available value Network Fax Function Setting IP Address Fax When the IP Address Fax is used, a setting is made to ON. ON / OFF* Network Fax Function Setting Internet Fax When the Internet fax is used, a setting is made to ON. ON / OFF* SMTP TX Setting Port No. Set a port number while in the SMTP transmission.
Utility Mode 10 10.2.13Administrator Setting >> Fax Setting >> Header/Footer Position Item Available value Header Position *1 Set a position in which the sender information is printed. The use of [Outside Body Text] is unavailable for the Internet Fax/IP Address Fax. Even if set to [Outside Body Text], the sender information is added to the [Inside Body Text].
Utility Mode 10 10.2.15Administrator Setting >> Fax Setting >> TX/RX Setting Sets the print method at the transmission/reception mode. (page 10-52) Utility Mode Chapter 10 Item 10-12 Description Available value Duplex Print (RX) When set to ON, the original received is printed on both sides of the paper. OFF* / ON Inch Paper Priority Over A4*1 By setting this function ON, inch series form of paper is preferentially selected for the received original.
Utility Mode 10 10.2.16Administrator Setting >> Fax Setting >> Function Setting Turns ON/OFF transmission/reception functions. (page 10-55) Function ON/OFF Setting Destination Check Display Function Memory RX Description Available value Set whether or not to display the list of destinations specified at the time of facsimile transmission. ON/ OFF* The memory reception is the function used to receive documents and store in memory so that you can print them out later as necessary. ON/ OFF* 10.2.
Utility Mode 10 Item Available value MDN Message Sets whether to print the MDN message automatically. Do not Print/Print* DSN Message Sets whether to print the received DSN message automatically. Do not Print*/Print Receipt Mail Text Sets whether to print the body of the mail subjected to an error automatically. Do not Print/Print* indicates factory default setting.
Utility Mode 10 10.2.18Administrator Setting >> Fax Setting >> Job Settings List ! Detail For details, page 11-28. 10.2.19Administrator Setting >> Fax Setting >> Network Fax Setting Set items related to the network fax. (page 10-63) Available value Black Compression Level Set the Black Compression Level while in the monochrome transmission mode. MH*/MR/MMR Internet Fax RX Ability Compression Type Set the reception ability related to the compression type.
Utility Mode 10 10.2.20Administrator Setting >> Security Setting >>Security Details>>Restrict Fax TX Disable the functions for FAX transmission. (page 10-66) Item Available value All the functions for the FAX transmission are disabled so that any operation from the [Fax] button on the control panel is not accepted.
Utility Mode 10.3 10 Fax Basic Screen Default Setting * Description Available value Default Tab Set the default of the destination column in the fax screen. Program* / Group / Address Book / Direct Input Default Program Set the default of the Program. Temporary One-Touch / PAGE1* - PAGE27 Address Book Default Index Set the default of the Address Book. Main* / ABC - etc Address Type Symbol Display Set the symbol of the Address type if it is displayed or not. ON* / OFF No.
Utility Mode 10 Press [Fax Basic Screen Default Setting]. 4 Select the item you wish to set. Utility Mode Chapter 10 3 – 5 Select the parameter you wish to set. 6 Press [Close]. – 7 10-18 To close the Utility Mode screen, press [Exit] in the sub-area. The value of the parameter is changed. Press [Exit] on the sub-area.
Utility Mode 10.4 10 Fax Active Screen Set the message in transmission if it is displayed on the screen or not. Item * Description Available value TX Display Set the message in [Transmission] if it is displayed on the screen or not. ON / OFF* RX Display Set the message in [Receive] if it is displayed on the screen or not. ON / OFF* indicates factory default setting. Open the User Setting screen (See "Entering User Setting" on page 10-2). 2 Press [Display Setting].
Utility Mode 10 4 Select [Transmission Display] or [Receipt Display]. – To close the Utility Mode screen, press [Exit] in the sub-area. Select the parameter you wish to set. 6 Press [Close]. Utility Mode Chapter 10 5 – 7 10-20 The value of the parameter is changed. Press [Exit] on the sub-area.
Utility Mode 10.5 10 Initial Setting Set the default of the Fax function. It is possible to set a Fax function that is selected when the Main Power is turned on or when [Reset] is pressed. For this setting, display the Fax screen and press the [Utility/Counter] on this screen. Fax * Description Available value [Current Setting]: Before entering the Utility Mode, each of the items that have been set on the touch panel is registered as the default of fax function.
Utility Mode 10 3 Press [Factory Default]. and then press [OK]. – Chapter 10 4 Press [Close]. – The value of the parameter is changed. Press [Exit] on the sub-area. Utility Mode 5 When you want to stop the setting, press [Cancel].
Utility Mode 10.6 10 Entering Power Save Mode (Fax) Set the Entering Power Save Mode (Fax). Item Entering Power Save Mode (Fax) * Description Available value If the [Immediately] have been selected and it is power save mode when input signals come, then power save mode will be resumed after completion of reception. Normal* / Immediately indicates factory default setting. Open the Administrator Setting screen (See "Entering Administrator Setting" on page 10-3). 2 Press [System Setting].
Utility Mode 10 Press [Entering Power Save Mode (Fax)]. 5 Select the parameter you wish to set. 6 Press [Close]. Utility Mode Chapter 10 4 – 7 10-24 The value of the parameter is changed. Press [Exit] on the sub-area.
Utility Mode 10.7 10 Restrict Fax Broadcasting Transmitting the fax to multiple destinations is prohibited. Item Restrict Fax Broadcasting * Description Available value Transmitting the fax to multiple destinations is prohibited. ON/ OFF* indicates factory default setting. Open the Administrator Setting screen (See "Entering Administrator Setting" on page 10-3). 2 Press [System Setting].
Utility Mode 10 Press [Restrict Operation Setting]. 5 Press [Restrict Fax Broadcasting] and select [ON]. 6 Press [Close]. Utility Mode Chapter 10 4 – 7 10-26 The value of the parameter is changed. Press [Exit] on the sub-area.
Utility Mode 10.8 10 Administrator Registration Enter the E-mail address of the administrator. This is used as a From address of the IP Address Fax. Item Administrator Registration Description Available value Register the administrator of copier. Name / E-Mail Address Administrator Registration Open the Administrator Setting screen (See "Entering Administrator Setting" on page 10-3). 2 Press [Administrator/Machine Setting].
Utility Mode 10 4 Press [Name] and [E-Mail Address] to register the administrator and press [OK]. 5 Press [Close]. Chapter 10 – Press [Exit] on the sub-area. Utility Mode 6 The value of the parameter is changed.
Utility Mode 10.9 10 Input Machine Address Set the E-mail address of the copier that is used by the Internet Fax. Item Administrator Registration Description Available value Register the machine name and E-mail address of copier. Machine name / E-Mail Input Machine Address Open the Administrator Setting screen (See "Entering Administrator Setting" on page 10-3). 2 Press [Administrator/Machine Setting]. – – 3 Network Fax Some items may not be displayed depending on the optional settings.
Utility Mode 10 4 Press [Machine Name] and [E-Mail] to register the E-mail address of copier and press [OK]. 5 Press [Close]. Chapter 10 – Press [Exit] on the sub-area. Utility Mode 6 The value of the parameter is changed.
Utility Mode 10 10.10 TCP/IP Setting When a setting is made to ON, set the IP Address, the Subnet Mask and the Default Gateway. ! Detail Item TCP/IP Setting * Description Available value Set the TCP/IP. ON*/OFF When a setting is made to ON, set the IP Address, the Subnet Mask and the Default Gateway. indicates factory default setting. Chapter 10 Refer to "User’s Guide (Network/Scanner)" for more information about TCP/IP Setting.
Utility Mode 10 Press [TCP/IP Setting]. 4 Press [ON] and then [Fwd.]. 5 Set the parameter you wish to set. 6 Press [OK]. Utility Mode Chapter 10 3 A message for restarting the copier is displayed. 7 Turn off and on the main power of the copier for restarting. – 10-32 Turn off the main power of the copier, and then turn it on after waiting for more than 5 seconds.
Utility Mode 10 10.11 E-Mail TX (SMTP) Set the E-Mail TX (SMTP). E-Mail TX (SMTP) * Description Available value E-Mail TX Setting A setting is made to decide whether or not the E-mail TX Setting is used. Allow*/Restrict SMTP Server Address Specify the SMTP server address or host name. - Connection Timeout Specify the value of connection timeout. 30 - 300 (60 sec.*) Server Capacity Set a maximum capacity per mail that the SMTP server can receive.
Utility Mode 10 In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection. In the case of [Network Setting], enter 5 through the numeric keypad. 3 Press [E-Mail Setting]. 4 Press [E-Mail TX (SMTP)]. 5 Set the item you wish to set. 6 Press [OK]. 7 Press [Close]. Utility Mode Chapter 10 – The value of the parameter is changed. 8 10-34 Press [Exit] on the sub-area.
Utility Mode 10 10.12 E-Mail RX (POP) Set the E-Mail RX (POP). E-Mail RX (POP) * Description Available value E-Mail RX Setting A setting is made to decide whether or not the E-mail RX Setting is used. ON*/OFF POP Server Address Specify the POP server address or host name. - Login Name Set a log-in name to the POP server. - Password Set a password to log in to the POP server.
Utility Mode 10 E-Mail RX (POP) Open the Administrator Setting screen (See "Entering Administrator Setting" on page 10-3). 2 Press [Network Setting]. Chapter 10 1 – Utility Mode – 10-36 Some items may not be displayed depending on the optional settings. In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection. In the case of [Network Setting], enter 5 through the numeric keypad. 3 Press [E-Mail Setting]. 4 Press [E-Mail RX (POP)].
Utility Mode 5 Set the item you wish to set. 6 Press [OK]. 7 Press [Close]. Chapter 10 10 The value of the parameter is changed. Press [Exit] on the sub-area.
Utility Mode 10 10.13 Network Fax Function Settings Set items related to the network fax. Item * Description Available value Network Fax Function Setting IP Address Fax When the IP Address Fax is used, a setting is made to ON. ON / OFF* Network Fax Function Setting Internet Fax When the Internet fax is used, a setting is made to ON. ON / OFF* indicates factory default setting. Chapter 10 2 Note To use the IP Address Fax function, a fax kit is required optionally.
Utility Mode 10 Press [Forward]. 4 Press [Network Fax Setting]. 5 Press [Network Fax Function Settings]. 6 Set the item you wish to set.
Utility Mode 10 7 Press [OK]. 8 Press [Close]. The value of the parameter is changed. Press [Exit] on the sub-area.
Utility Mode 10 10.14 SMTP TX/RX Setting SMTP TX Setting SMTP RX Setting * Description Available value Port No. Set a port number while in the SMTP transmission. 1 - 65535 (25*) Connection Timeout Set a time for the connection timeout while in the SMTP transmission. 30 - 300 (60 sec.*) SMTP RX A setting is made to decide whether or not the SMTP reception function is used. ON* / OFF Port No. Set a port number while in the SMTP reception.
Utility Mode 10 Press [Forward]. 4 Press [Network Fax Setting]. 5 Press [SMTP TX Setting] or [SMTP RX Setting].
Utility Mode Set the item you wish to set. – In case of [SMTP TX Setting] – In case of [SMTP RX Setting] 7 Press [OK]. 8 Press [Close]. Utility Mode Chapter 10 6 10 The value of the parameter is changed. 9 Network Fax Press [Exit] on the sub-area.
Utility Mode 10 10.15 Header Information Register the Sender Name and the Fax ID. Chapter 10 Item Description Available value Sender Name The name registered is printed on the document received by the other party as a sender information. Up to 30 in characters and symbols. Sender Fax No. The Fax ID registered is printed on the document received by the other party as a sender information. The FAX number of the machine is normally entered. Up to 20 characters with 0 to 9, +, space, * and # used.
Utility Mode 10 Press [Header Information]. 4 Press [Sender Name]. 5 Chapter 10 Name Input screen appears. Enter the Sender Name and press [OK]. – See "Entering Text" on page 13-3 for more information. 6 When registering the multiple sender names, press [Sender Name Registration]. 7 With a list selected that you want to register, press [Edit]. In the character input screen, enter the name of a sender that you want to register and press [OK].
Utility Mode 10 – 8 Sender names registered can be selected from the Scan Setting screen while in the transmission. For details, refer to p. 7-33. Press [OK] and then press [Close]. The Sender Name you have entered is registered. Press [Exit] on the sub-area.
Utility Mode 10 10.16 Header/Footer Position * Description Available value Header Position *1 Set a position in which the sender information is printed. Inside Body Text: The sender information will be printed inside the area corresponding to the document. Outside Body Text*: The sender information will be printed outside the area corresponding to the document. OFF: The sender information will not be printed.
Utility Mode 10 Header/Footer Position Open the Administrator Setting screen (See "Entering Administrator Setting" on page 10-3). 2 Press [Fax Setting]. Chapter 10 1 – Utility Mode – 3 Press [Header/Footer Position]. 4 Select the item you wish to set. – 10-48 Some items may not be displayed depending on the optional settings. In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Utility Mode 10 5 Select the parameter you wish to set. 6 Press [Close]. Press [Exit] on the sub-area. Utility Mode 7 Chapter 10 The value of the parameter is changed.
Utility Mode 10 10.17 Telephone Line Settings For the IP address fax function, set the [Number of Redial] and the [Redial Interval]. These are normally shared with the fax function. Other items are not used for the IP Address Fax. ! Detail For the network fax function, set the [Number of Redial] and the [Redial Interval]. For other items, see "User’s Guide (Facsimile Operations)".
Utility Mode 10 Press [Telephone Line Setting]. 4 Select the item you wish to set. – – Use or to go to the next or previous screen. When you want to stop the setting, press [Exit] in the sub-area. 5 Select the parameter you wish to set. 6 Press [Close]. The value of the parameter is changed. 7 Network Fax Press [Exit] on the sub-area.
Utility Mode 10 10.18 TX/RX Setting These are the options on the defaults of transmission and reception modes. Utility Mode Chapter 10 Item Description Available value Duplex Print (RX) When set to ON, the original received is printed on both sides of the paper. Not indicated when [Print Separate Fax Pages] is ON. OFF* / ON Inch Paper Priority Over A4*1 By setting this function ON, inch series form of paper is preferentially selected for the received original.
Utility Mode *6 : 10 When receiving a fax in the color mode, the use of [Print Separate Fax Pages] is not available. TX/RX Setting Open the Administrator Setting screen (See "Entering Administrator Setting" on page 10-3). 2 Press [Fax Setting]. – – 3 Network Fax Some items may not be displayed depending on the optional settings. In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Utility Mode 10 4 Select the item you wish to set. Chapter 10 – – Use or to go to the next or previous screen. To close the Utility Mode screen, press [Exit] in the sub-area. 5 Select the parameter you wish to set. 6 Press [Close]. The value of the parameter is changed. Utility Mode 7 10-54 Close [Exit] on the sub-area.
Utility Mode 10 10.19 Function Setting You can turn on or off the transmission/reception functions individually. ! Detail For items other than Destination Check Display Function of Function Setting, see "User’s Guide (Facsimile Operations)". 10.19.1Function ON/OFF Setting Select ON or OFF for each function. Available value Set whether or not to display the list of destinations specified at the time of facsimile transmission.
Utility Mode 10 Press [Function Setting]. 4 Press [Function ON/OFF Setting]. Utility Mode Chapter 10 3 – 5 Select the item you wish to set. – 10-56 If any function of [Memory RX], [Forward TX Setting], [Fax RX Setting], or [TSI User Box Setting] is ON, other items are not displayed. To close the Utility Mode screen, press [Exit] in the sub-area.
Utility Mode 10 6 Select the parameter you wish to set. 7 Press [Close]. Press [Exit] on the sub-area. Utility Mode 8 The value of the parameter is changed.
Utility Mode 10 10.19.2Memory RX You can enable or disable unconditional memory reception, which means to receive documents and store in memory so that you can print them later. When set to ON, set the password within 8 digits that is used while in the print. Item Memory RX Chapter 10 * Description Available value The memory reception is the function used to receive documents and store in memory so that you can print them out later as necessary. ON / OFF* Set a password within an 8digit.
Utility Mode 10 Press [Function Setting]. 4 Press [Memory RX]. 5 Press [ON] and fill the [Password] box with the password (8 digits) needed to print out the document received. – – – 6 The password is a number of up to 8 digits. If you press [C] (clear) the information you have entered will be deleted. When you want to stop the setting, press [Cancel]. Press [OK] and then [Close]. The value of the parameter is changed. 7 Network Fax Press [Exit] on the sub-area.
Utility Mode 10 10.20 Report Settings You may select the Report Settings to be On or Off. ! Detail For other items of Report Setting, see "User’s Guide (Facsimile Operations)". Item Activity Report Description Available value Determines whether to print the report and the timing at which the report will be printed out. OFF / Daily / Every 100 Comm.
Utility Mode 10 ! Detail When selecting [ON] in “TX Result Report Check”, the TX Report will be printed if YES is selected. The report will not be printed if NO is selected. While in the selection of [1 Dest. at time], the output of the Broadcast Result Report is restricted only when a redial is tried with no successful transmission available. When a transmission is terminated normally, no report is issued. Open the Administrator Setting screen (See "Entering Administrator Setting" on page 10-3).
Utility Mode 10 4 Select the report you wish to set. Use or to go to the next or previous screen. To close the Utility Mode screen, press [Exit] in the sub-area. 5 Select the item you wish to set. 6 Press [Close]. Utility Mode Chapter 10 – – The value of the parameter is changed. 7 10-62 Press [Exit] on the sub-area.
Utility Mode 10 10.21 Network Fax Setting Description Available value Black Compression Level Set the Black Compression Level while in the monochrome transmission mode. MH*/MR/MMR Internet Fax RX Ability Compression Type Set the reception ability related to the Compression Type. MH/MR/MMR Paper Size Set the reception ability related to the Paper Size. A3/A4/B4 Resolution Set the reception ability related to the Resolution. Std.
Utility Mode 10 2 Press [Fax Setting]. – Chapter 10 – Press [Network Fax Setting]. Utility Mode 3 Some items may not be displayed depending on the optional settings. In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection. In the case of [Fax Setting], enter 8 through the numeric keypad.
Utility Mode 4 10 Press the item you wish to set. In case of Black Compression Level (IP Address Fax) Chapter 10 In case of Internet Fax RX Ability (Internet Fax) 5 Select the item you wish to set and then press [OK]. 6 Press [Close]. Utility Mode In case of I-Fax Advanced Settings (Internet Fax) The value of the parameter is changed. 7 Network Fax Press [Exit] on the sub-area.
Utility Mode 10 10.22 Restrict Fax TX All the functions for the FAX transmission are disabled so that any operation from the Fax button on the control panel is not accepted. Item Restrict Fax TX * Description Available value Disable the functions for FAX transmission. ON / OFF * indicates factory default setting. 1 Open the Administrator Setting screen (See "Entering Administrator Setting" on page 10-3). 2 Press [Security Setting].
Utility Mode 4 10 Press – . To close the Utility Mode screen, press [Exit] in the sub-area. Press [Restrict Fax TX]. 6 Select the parameter you wish to set. 7 Press [Close]. Utility Mode Chapter 10 5 The value of the parameter is changed. 8 Network Fax Press [Exit] on the sub-area.
Utility Mode Chapter 10
Explanation of Reports and Lists Chapter 11 11 Explanation of Reports and Lists
Explanation of Reports and Lists 11 11 Explanation of Reports and Lists 11.1 Types of Reports and Lists The following types of reports and lists can be printed with the this machine. 11.1.1 Reports Explanation of Reports and Lists Chapter 11 Reports consist of those that are printed out automatically, those for which the printing method can be set, and those that are printed out as necessary.
Explanation of Reports and Lists 11 11.1.2 Lists Lists can be instructed to be printed out as necessary. Name of List Explanation Address Book List Numbers registered for Address Book can be printed out. Program List Numbers registered for Program can be printed out. Numbers registered for Group can be printed out. E-Mail Subject/Text List The list of the Subject/Text (for E-mail) can be printed out. Fax Setting List Settings made with Utility Mode can be printed out.
Explanation of Reports and Lists 11 11.2 Activity Report The Activity Report is a report that contains a record of transmissions and receptions. Communications for a total of 100 transmissions and receptions are recorded on separate pages for transmission and reception.
Explanation of Reports and Lists 5 Press [Activity Report], [TX Report] or [RX Report]. 6 Press [Print]. 11 The report is printed out. ! Detail Explanation of Reports and Lists Chapter 11 A message is displayed when the required paper is not placed in the paper tray for reports and lists. Add paper according to the message. * Network Fax The actual reports may be different from the reports in this manual.
Explanation of Reports and Lists 11 2 Note No.: Serial numbers are assigned to each transmission and reception. Destination: The following is indicated. This space is left blank when there is no information. • Name when name is registered in abbreviated dialing entry list • Destination Start Time: The time at which communication started is shown. Time: Fixed in "-:-:-". Prints: The number of pages transmitted or received is shown.
Explanation of Reports and Lists Note: Shown when communication ended normally. S-OK Shown when communication was stopped. PW-OFF Shown when the power switch is turned off. TEL Shown when there has been an incoming telephone call. NG Shown when a communication error has occurred. Cont Shown when an error has occurred and the FK502 has switched to error page redialing. No Ans Shown when the destination being called did not answer.
Explanation of Reports and Lists 11 11.3 TX Report 11.3.1 Manual Printout The TX Result Report Check screen appears at the transmission if [ON] is selected at [Report Settings]-[TX Report] by the Utility Mode. Press [YES] to print the TX result report. Press [NO] to not print the report. For details, see "Report Settings" on page 10-61. 11.3.
Explanation of Reports and Lists Time: Fixed in "-:-:-". Prints: The number of pages transmitted is shown. In the case of memory transmission, the number of pages able to be transmitted and the total number of pages are shown in the form of a fraction. Result: OK Shown when communication ended normally. S-OK Shown when communication was stopped. PW-OFF Shown when the power switch is turned off. TEL Shown when there has been an incoming telephone call.
Explanation of Reports and Lists 11 11.4 Broadcast Report This report is printed out automatically at completion of a sequential multistation transmission. Explanation of Reports and Lists Chapter 11 Automatic printout can be set to [ON] or [OFF] with [Sequential TX Report] at [Report Settings] of Utility Mode. And report output timing (All Dest./1 Dest. at a time) can be specified in the [Broadcast Result Report]. For details, see "Report Settings" on page 10-61.
Explanation of Reports and Lists Network Fax Shown when communication ended normally. S-OK Shown when communication was stopped. PW-OFF Shown when the power switch is turned off. TEL Shown when there has been an incoming telephone call. NG Shown when a communication error has occurred. Cont Shown when an error has occurred and the FK502 has switched to error page redialing. No Ans Shown when the destination being called did not answer.
Explanation of Reports and Lists 11 11.5 Network Fax RX Error Report When the Network Fax RX Error Report is set to ON in Administrator Setting of the Utility Mode, printing is made automatically after failure in the normal reception of a network fax. Explanation of Reports and Lists Chapter 11 Automatic printout can be set to [ON] or [OFF] with [Network Fax RX Error Report] at [Report Settings] of Utility Mode. For details, see "Report Settings" on page 10-61.
Explanation of Reports and Lists 11.6 11 MDN Message A message is automatically printed when a recipient receives the email (confirmation of reception). Mail address of the sender is indicated. • When the mail address is registered in the Internet FAX entry list, also the name is indicated. Subject: Mail receiving condition is indicated. Receiving: Date when MDN is responded is indicated. ! Detail Details of Internet FAX Rx Report (MDN) vary depending on the remote stations.
Explanation of Reports and Lists 11 11.7 DSN Message When a DSN message which is sent to the transmitter upon the arrival of a mail at the mail server of the receiver is received, it is automatically printed. Chapter 11 Automatic printout can be set to [Print] or [Do not Print] with [DSN Message] at [Report Settings] of Utility Mode. For details, see "Report Settings" on page 10-61. From: Mail address of the sender is indicated.
Explanation of Reports and Lists 11.8 11 Receipt Mail Text A setting is made to decide whether or not the text of an E-mail received is automatically printed. Subject: Mail transmitting condition is indicated. Receiving time: Date of reception is indicated. From: Mail address of the sender is indicated. • When the mail address is registered in the Internet FAX entry list, also the name is indicated. File Name: Attached file name is indicated. Text: The text of a mail received is recorded.
Explanation of Reports and Lists 11 11.9 Address Book List Address Book List 1 Press [Fax] and press [Utility/Counter] on the control panel. 2 Press [Administrator Setting]. 3 Enter the password and press [OK]. – 4 Press [One-Touch Registration]. Explanation of Reports and Lists Chapter 11 – 11-16 The password for the administrator can be changed in [Security Setting]. The administrator should have a responsibility for the management of the password.
Explanation of Reports and Lists 7 11 Enter through the keypad the range of the registration number you want to print out in [Registration No.] and select [Destination Type] you want to print. – The specification can be made up to 100. Pressing moves the cursor to the left and pressing moves it to the right. When deleting characters entered, press [C] (clear) on the control panel. 8 Press [Print]. 9 Select tray to print. 10 Press [Start].
Explanation of Reports and Lists 11 How to see the Address Book List The actual reports may be different from the reports in this manual. No.: Abbreviated dialing number. Name: Registration name Dial Number: Registration Fax number for Address Book Line Setting * is shown when line setting is appointed.
Explanation of Reports and Lists 11 11.10 Group Address List Group Address List 1 Press [Fax] and press [Utility/Counter] on the control panel. 2 Press [Administrator Setting]. 3 Enter the password and press [OK]. – Press [One-Touch Registration]. In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection. In the case of [OneTouch Registration], enter 3 through the numeric keypad. 5 Press [One-Touch Registration List]. 6 Press [Group List].
Explanation of Reports and Lists 11 7 Enter through the keypad the range of the registration number you want to print out in [Registration No.]. – – Chapter 11 – The specification can be made up to 20. Pressing moves the cursor to the left and pressing moves it to the right. When deleting characters entered, press [C] (clear) on the control panel. 8 Press [Print]. 9 Select tray to print. 10 Press [Start]. The Group Address List is printed out.
Explanation of Reports and Lists 11 How to see the Group Address List * The actual reports may be different from the reports in this manual. Registration group number Registration group name Addr. No.: Abbreviated dialing numbers registered for the group Regist Count: Number of abbreviated dialing numbers registered for the group. Explanation of Reports and Lists Name: Chapter 11 No.
Explanation of Reports and Lists 11 11.11 Program List Program List 1 Press [Fax] and press [Utility/Counter] on the control panel. 2 Press [Administrator Setting]. 3 Enter the password and press [OK]. – 4 Press [One-Touch Registration]. Explanation of Reports and Lists Chapter 11 – 11-22 The password for the administrator can be changed in [Security Setting]. The administrator should have a responsibility for the management of the password.
Explanation of Reports and Lists 7 11 Enter the range of the Registration No. to be printed in [Registration No.] from the keypad and select either [Abbr. Dial], [Group No.] or [Direct Input]. 8 Press [Print]. 9 Select tray to print. 10 Press [Start]. Chapter 11 – When [Direct Input] is selected, specify [Destination Type]. The specification can be made up to 50. Pressing moves the cursor to the left and pressing moves it to the right.
Explanation of Reports and Lists 11 Explanation of Reports and Lists Chapter 11 How to see the Program List * 11-24 The actual reports may be different from the reports in this manual. No.: Registration program number Name: Registration name Address Book: Address Book number Item: Functions of the FK-502. Setting: Setting status.
Explanation of Reports and Lists 11 11.12 E-Mail Subject/Text List The list of the Subject/Text of E-Mail registered can be printed. E-Mail Subject/Text List 1 Press [Fax] and press [Utility/Counter] on the control panel. 2 Press [Administrator Setting]. 3 Enter the password and press [OK]. – Press [One-Touch Registration]. In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Explanation of Reports and Lists 11 7 Select tray to print. 8 Press [Start]. The E-Mail Subject/Title List is printed out. ! Detail Explanation of Reports and Lists Chapter 11 When no necessary paper is set in the paper tray, [Start] flashes in red. On an occasion like this, [Start] cannot be pressed.
Explanation of Reports and Lists 11 Title List Text List Network Fax No.: Registration number. Subject: Subject registered for the Subject/Text (for EMail). No.: Registration number. Text: Text registered for the Subject/Text (for E-Mail).
Explanation of Reports and Lists 11 11.13 Fax Setting List The set value list of the fax set up into this machine can be printed. Fax Setting List 1 Press [Fax] and press [Utility/Counter] on the control panel. 2 Press [Administrator Setting]. 3 Enter the password and press [OK]. – Press [Fax Setting]. Explanation of Reports and Lists Chapter 11 4 The password for the administrator can be changed in [Security Setting].
Explanation of Reports and Lists 6 Select tray to print. 7 Press [Start]. 11 The Fax Settings List is printed out. ! Detail Explanation of Reports and Lists Chapter 11 When no necessary paper is set in the paper tray, [Start] flashes in red. On an occasion like this, [Start] cannot be pressed.
Explanation of Reports and Lists 11 Explanation of Reports and Lists Chapter 11 How to see the Fax Setting List * 11-30 The actual reports may be different from the reports in this manual. Item: Item of Utility Mode. Setting: Setting status.
11 Explanation of Reports and Lists Chapter 11 Explanation of Reports and Lists Network Fax 11-31
Explanation of Reports and Lists Explanation of Reports and Lists Chapter 11 11 * 11-32 The actual reports may be different from the reports in this manual.
PageScope Web Connection Chapter 12 12 PageScope Web Connection
PageScope Web Connection 12 12 PageScope Web Connection 12.1 Items That Can Be Specified Using PageScope Web Connection PageScope Web Connection is a device management utility supported by the HTTP server built into the device. Using a Web browser on a computer connected to the network, machine settings can be specified from PageScope Web Connection. When changing settings, operations can be performed more easily from your computer.
PageScope Web Connection 12 Accessing PageScope Web Connection PageScope Web Connection can be accessed directly from a Web browser. 1 Start the Web browser. 2 In the Address bar, type the IP address of this machine, and then press the [Enter] key. – – http:/// e.g. : When IP Address of the machine is 192.168.1.20. http://192.168.1.20/ If user authentication is enabled, a page for entering the user name and password appears before you can operate the machine. 12.1.
PageScope Web Connection No. Item Description 2 PageScope Web Connection Logo Click the logo to display the version information of PageScope Web Connection. 3 Login mode Displays the current login mode (public, registered user, Account name, administrator, box administrator). 4 [Logout] button Click to log out of the current mode. 5 Status Display The statuses of this machine’s printer section and scanner section are displayed using icons.
PageScope Web Connection 12 12.1.2 Web Browser Cache The newest information may not appear in the PageScope Web Connection pages because older versions of pages are saved in the cache for the Web browser. In addition, the following problems may occur when the cache is used. When using PageScope Web Connection, disable the cache for the Web browser.
PageScope Web Connection 12 12.2 Logging On and Logging Off When PageScope Web Connection is accessed, the page for a public user appears. In order to log on as a registered user or an administrator when user authentication is performed, it is necessary to log off first, then log on again. To log off Click [Logout] at the upper left of the window.
PageScope Web Connection The user is logged off, and the Login page appears.
PageScope Web Connection 12 Logging On to User Mode (Public User) There are two procedures for logging on to User mode: one for a registered user and one for a public user. If user authentication is not performed, log on as a public user. 1 In the Login page, select [Public User]. – Chapter 12 2 If necessary, select the display language from the drop-down list. Click [Login]. The User mode page appears.
PageScope Web Connection 12 Logging On to User Mode (Registered User/Box Administrator) There are two procedures for logging on to User mode: one for a registered user and one for a public user. The following procedure describes how to perform user authentication and log on with a specific user name. 0 Click the icon to the right of the [User Name] box, and then select a user name from the list. 0 For specifying the box administrator settings, refer to User’s Guide [Box Operations].
PageScope Web Connection 12 The User mode page appears.
PageScope Web Connection 12 Logging On to Administrator Mode In order to specify system and network settings, log on to Administrator mode. 0 When logged on to Administrator mode, the control panel of this machine is locked and cannot be used. 0 Depending on the status of the machine, you may not be able to log on to Administrator mode. 1 In the Login page, select [Administrator]. If necessary, select the display language from the drop-down list.
PageScope Web Connection 12 2 Type in the password for the machine’s administrator, and then click [OK]. The Administrator mode page appears.
PageScope Web Connection 12.3 12 E-Mail RX (POP) Set the E-Mail RX (POP). E-Mail RX (POP) Open the Administrator Setting screen (See p. 12-11). 2 Press [Network] and then select [E-Mail Setting]. 3 Select [E-Mail RX (POP)]. 4 Set the item you wish to set. 5 Click [Apply] and then click [OK]. PageScope Web Connection Chapter 12 1 A setup is saved. E-Mail RX Setting A setting is made to decide whether or not the Email RX Setting is used.
PageScope Web Connection 12 Specify the value of connection timeout. Port No. Specify the value of Port number. Use SSL/TLS Not used for Internet Fax mode. Auto Receive Check A setting is made to decide whether or not a mail is automatically obtained. When it is obtained automatically, specify the Polling Interval.
PageScope Web Connection 12.4 12 E-Mail TX (SMTP) Set the E-Mail TX (SMTP). E-Mail TX (SMTP) Open the Administrator Setting screen (See p. 12-11). 2 Press [Network] and then select [E-Mail Setting]. 3 Select [E-Mail TX (SMTP)]. 4 Set the item you wish to set. 5 Click [Apply] and then click [OK]. PageScope Web Connection Chapter 12 1 A setup is saved. E-Mail TX Setting Network Fax A setting is made to decide whether or not the Email TX Setting is used.
PageScope Web Connection 12 Not used for Internet Fax mode. E-Mail Notification Not used for Internet Fax mode. Meter Count Notification Not used for Internet Fax mode. SMTP Server Address Specify the SMTP server address or host name. Port No. Specify the value of Port number. Use SSL/TLS Not used for Internet Fax mode. Connection Timeout Specify the value of connection timeout. Max Mail Size Make a setting to decide whether or not the size of a mail to be sent is restricted.
PageScope Web Connection 12.5 12 I-Fax Advanced Setting Set the I-Fax Advanced Setting. I-Fax Advanced Setting Open the Administrator Setting screen (See p. 12-11). 2 Press [Network] and then select [E-Mail Setting]. 3 Select [I-Fax Advanced Setting]. 4 Set the item you wish to set. 5 Click [Apply] and then click [OK]. PageScope Web Connection Chapter 12 1 A setup is saved. MDN Request A setting is made to decide whether or not an MDN request is made.
PageScope Web Connection 12 Sets the max resolution.
PageScope Web Connection 12.6 12 SMTP TX Setting Set items related to the SMTP TX Setting. SMTP TX Setting Open the Administrator Setting screen (See p. 12-11). 2 Press [Network] and then select [Network Fax Setting]. 3 Select [SMTP TX Setting]. 4 Set the item you wish to set. 5 Click [Apply] and then click [OK]. PageScope Web Connection Chapter 12 1 A setup is saved. Port No. Set a port number while in the SMTP transmission.
PageScope Web Connection 12 12.7 SMTP RX Setting Set items related to the SMTP RX Setting. SMTP RX Setting Open the Administrator Setting screen (See p. 12-11). 2 Press [Network] and then select [Network Fax Setting]. 3 Select [SMTP RX Setting]. 4 Set the item you wish to set. 5 Click [Apply] and then click [OK]. PageScope Web Connection Chapter 12 1 A setup is saved. 12-20 SMTP RX A setting is made to decide whether or not the SMTP reception function is used. Port No.
PageScope Web Connection 12.8 12 Address Book New destinations can be registered for the fax/scanning functions. The Scan tab appears only when registrations by users are permitted. To register new destinations (Internet Fax) Click [Scan] tab and then select [Address Book]. 2 Click [New Registration]. 3 Click [Internet Fax] and then click [Next].
PageScope Web Connection Chapter 12 12 4 Enter the settings, and click [Apply]. 5 Click [OK.] PageScope Web Connection Registration is performed. 12-22 Name Enter the name of the destination (up to 24 characters). Index Select the search word for searching destinations. I-Fax Address Enter the destination e-mail address (up to 320 characters). Resolution Set the Resolution according to the ability of the other party receiver.
PageScope Web Connection 12 Click [Scan] tab and then select [Address Book]. 2 Click [New Registration]. 3 Click [IP Address Fax] and then click [Next]. 4 Enter the settings, and click [Apply].
PageScope Web Connection 12 5 Click [OK]. Registration is performed. Enter the name of the destination (up to 24 characters). Index Select the search word for searching destinations. Receiving Model Type Specify the model type (Full color/Black) of the other party. Host Address Enter the IP address or host name of destination. When entering a host name, check [Please check to enter the host name]. Port Number Specify the port number.
PageScope Web Connection 12.9 12 Group Multiple destinations registered in the Address Book can be registered as a group. Click the Scan tab, and then click [Group]. 2 Click [New Registration]. 3 Select [Store Fax], and then click [Next].
PageScope Web Connection 12 4 Enter the Name. 5 Click 6 Select the desired destinations to be registered to the group from the Address Book List, and click [Apply]. 7 Click [Apply]. 8 Click [OK]. PageScope Web Connection Chapter 12 . Registration is performed.
PageScope Web Connection 12 To register group (IP Address Fax) Click the Scan tab, and then click [Group]. 2 Click [New Registration]. 3 Select [Store Fax], and then click [Next].
PageScope Web Connection PageScope Web Connection Chapter 12 12 4 Enter the Name. 5 Select [Color Model] or [Mono Medel]. 6 Click 7 Select the desired destinations to be registered to the group from the Address Book List, and click [Apply]. 8 Click [Apply]. 9 Click [OK]. . Registration is performed.
PageScope Web Connection 12 12.10 Program Registration Transmission conditions and an address can be registered as a Program. To register program (Internet Fax) Click the Scan tab, and then click [Program]. 2 Click [New Registration].
PageScope Web Connection 12 Select [Internet Fax], and then click [Next].
PageScope Web Connection Enter the Settings and click [Apply]. 5 Click [OK]. PageScope Web Connection Chapter 12 4 12 Registration is performed.
PageScope Web Connection 12 When "Internet Fax" is selected No. Enter the registration number. Name Enter the registration name. Select from Address Book Click Direct Input Directly enter the destination. Resolution Select the resolution according to the reception ability of the other party. Paper Size Select the Paper Size according to the ability of the other party receiver. Compression Type Select the Compression Type according to the ability of the other party receiver.
PageScope Web Connection 12 Click the Scan tab, and then click [Program]. 2 Click [New Registration]. 3 Select [IP Address Fax], and then click [Next].
PageScope Web Connection 12 Enter the Settings and click [Apply]. 5 Click [OK]. PageScope Web Connection Chapter 12 4 Registration is performed. When "IP Address Fax" is selected 12-34 No. Enter the registration number. Name Enter the registration name. Receiving Model Type Specify the model type (Full color/Black) of the other party. Select from Address Book Click , and then select the destination from the list.
PageScope Web Connection 12 Direct Input Directly enter the destination. Port No. Specify the value of Port number. Resolution Select the resolution. File Type Select the file format. Subject Not used for IP Address Fax mode. Text Not used for IP Address Fax mode. Simplex/Duplex Select [Single Sided], [Double Sided] or [Cover + 2-Sided]. Original Type Select the quality of the original such as text or photo. Color Select Auto, Full Color or Gray Scale. Density Adjust the density.
PageScope Web Connection 12 12.11 Memory RX User Box The Memory RX User Box can be opened to check the contents from the PageScope Web Connection. To open Memory RX User Box Click the Box tab, and then select [Open User Box]. 2 Select [Memory RX User Box] and then click [Next]. 3 Enter the password and then click [OK].
PageScope Web Connection 4 Item 12 Confirm the contents in the box. Description Display the detailed information of the document. Download the document. PageScope Web Connection Chapter 12 Delete the document.
PageScope Web Connection Chapter 12
13 Appendix Appendix Chapter 13
Appendix Appendix Chapter 13 13 13 Appendix 13.1 Number of Stored Pages to Memory This machine is equipped with a 40 GB hard disk as a standard. And the fax image is saved in the area of 27 GB in this hard disk. In the hard disk, it is possible to store about 9,000 Konica Minolta standard originals in an A4 size sheet with 700 words that are saved and received in each mode (Copy, Printer, Scan, Box, and Fax). (at “fine” resolution).
13.2 13 Entering Text Appendix The following procedure describes how to use the keyboard that appears in the touch panel for typing in the names of registered accounts and custom paper sizes. The keypad can also be used to type in numbers. Any of the following keyboards may appear.
Chapter 13 13 Appendix Appendix The following procedure describes how to type using E-Mail address input screen.
Appendix % Touch the button for the desired character from the keyboard that appeared. – To type in uppercase letters or symbols, touch [Shift]. – Numbers can also be typed in with the keypad. The entered characters appear in the text box. 2 Note To cancel the entered text, touch [Cancel]. To clear all entered text, press the [C] (clear) key.
Appendix 13.3 Internet Fax Terminology Terms used in general for the Internet Fax transmission are described below. Appendix Chapter 13 13 13-6 Alphabet Terms Description D DSN (Delivery Status Notifications) A message to notify the transmitting side of the delivery status when a mail arrives at the mail server on the receiving side.
Appendix This section describes the general terms used in the fax communication. Explanations may be given of the terms of functions that are not equipped to this machine. Terms Description Numerics 2 in 1 TX The function to gather two pages into one page and to transmit the composed wide page. A Abbreviated dial number One of the functions to register the fax numbers dialed frequently.
Appendix Chapter 13 13 Terms Factory default setting The value set at the factory. You can change some defaults by the Utility Mode. It is useful to set the value that you use frequently as the default. FAX ID The ID code to recognize each other at the fax communication. The telephone number is usually registered as the FAX ID. F-code It defines the use of the sub-address of T.30* standardized by ITU-T.
Appendix M O Description Manual transmission This operation to send documents while confirming the status of the receiving machine. Memory The location to store data. It is used to specify the communication or store the document. Memory overflow The state of the fax image memory in this machine to be full during storing transmitted document. Memory RX The function to store the received document and print the document as necessary.
Appendix Chapter 13 13 Terms Password TX The function to send fax with a password. Sender has to send a fax with the same password which is set in Closed Network RX if the Closed Network RX is set at the recipient. Pause To dial at certain intervals. Pressing the key once creates an interval of one second. Polling The function to send a fax that has been read and stored in the memory in the facsimile when a polling command is sent from the recipient.
Appendix S Description Sender information Information such as transmission date, name, telephone number, and page number printed at the top of the received document at the fax transmission. Sender name The name of this machine, which is represented with any alphanumeric character and symbols. It is recorded as the part of the originating printing at the top of the received document on the receiver side.
Appendix Chapter 13 13 Terms Appendix V Z 13-12 Description V.34 The communication mode under the super G3 fax communication. It may not be possible to communicate in super G3 mode if the receiver or sender is connected to the line via an extension exchange equipment. Vertical scanning The vertical direction when the original is scanned. Z folded original The function to determine the document sizes before reading and sending the original.
Appendix Chapter 13 Index A E Abbr. Dial ................................ 3-32 E-Mail Setting ..........................3-21 Access ...................................... 2-7 Entering Power Save Mode (Fax) ... Accessibility .............................. 2-8 10-6, .................................10-23 Account Track ......................... 2-14 Activity Report ........................ 11-4 Address Book ....2-10, 3-22, 3-27, 3-30, ..................................... 9-3 Address Book List .....
Appendix Chapter 13 13 M Reset .................................2-8, 7-4 Main Power ............................... 2-8 Resolution ...............................3-19 MDN Message ...................... 11-13 S Appendix Memory ................................... 2-10 Memory RX ........................... 10-58 Memory RX User Box ............. 9-28 Mixed Original ......... 7-4, 7-7, 7-28 Mode Check ................... 2-8, 3-22 Scan ..........................................2-7 Scan Setting ........
MEMO
MEMO
● This manual was printed using 100% post-consumer recycled paper. ● This manual was printed with soy ink. http://konicaminolta.com Copyright 9J06-9511-00 2006 Printed in China 2006.
