magicolor 4690MF Printer / Copier / Scanner User’s Guide ® A0FD-9561-00A 1800859-001A
Thank You Thank you for purchasing a magicolor 4690MF. You have made an excellent choice. Your magicolor 4690MF is specially designed for optimal performance in Windows and Macintosh environments. Trademarks KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or registered trademarks of KONICA MINOLTA HOLDINGS, INC. magicolor and PageScope are trademarks or registered trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.
SOFTWARE LICENSE AGREEMENT This package contains the following materials provided by Konica Minolta Business Technologies, Inc. (KMBT): software included as part of the printing system, the digitally-encoded machine-readable outline data encoded in the special format and in the encrypted form (“Font Programs”), other software which runs on a computer system for use in conjunction with the Printing Software (“Host Software”), and related explanatory written materials (“Documentation”).
11. Notice to Government End Users: The Software is a “commercial item,” as that term is defined at 48 C.F.R.2.101, consisting of “commercial computer software” and “commercial computer software documentation,” as such terms are used in 48 C.F.R. 12.212. Consistent with 48 C.F.R. 12.212 and 48 C.F.R. 227.7202-1 through 227.7202-4, all U.S. Government End Users acquire the Software with only those rights set forth herein. 12.
Legal Restrictions on Copying Certain types of documents must never be copied with the purpose or intent to pass copies of such documents off as the originals. The following is not a complete list, but is meant to be used as a guide to responsible copying.
For EU member states only This symbol means: Do not dispose of this product together with your household waste! Please contact the Local Authority for appropriate disposal instructions. In the case of a new device being purchased, the used one can also be given to our dealer for appropriate disposal. Recycling of this product will help to conserve natural resources and prevent potential negative consequences for the environment and human health caused by inappropriate waste handling.
Contents 1 Introduction ....................................................................................................... 1 Getting Acquainted with Your Machine 2 Space Requirements 2 Part Names 4 Front View 4 Rear View 5 Front View with Options 5 Drivers CD/DVD 6 Printer Drivers 6 Scanner Drivers 6 PC Fax Drivers 6 Applications CD/DVD 8 Applications 8 Documentation CD/DVD 9 Documentation 9 System Requirements 10 2 Control Panel and Configuration Menu ..............................................
Display Indications 15 Main Screen (Copy Mode) 15 Main Screen (Scan Mode) 17 Main Screen (Fax Mode) 20 Print Screen 23 Checking the Machine Status and Settings 24 TONER REMAINING 24 REPORT/STATUS Menu 24 TOTAL PRINT 25 SUPPLY STATUS 25 TX/RX RESULT 26 REPORT 26 Configuration Menu Overview 27 UTILITY Menu 27 MACHINE SETTING Menu 29 PAPER SETUP Menu 34 ADMIN. MANAGEMENT Menu 37 COPY SETTING Menu 51 DIAL REGISTER Menu 53 FAX TX OPERATION Menu. 54 FAX RX OPERATION Menu. 56 REPORTING Menu.
Loading Label Sheets/Letterheads/Postcards/Thick Stock/Glossy Media and Transparencies 81 Tray 2 83 Loading Plain Paper 83 Tray 3 (Optional Lower Feeder Unit) 86 Loading Plain Paper 86 About Duplex Printing 89 How do I autoduplex? 89 Output Tray 91 Media Storage 92 Original Media 93 Specifications 93 Documents that can be placed on the original glass 93 Documents that can be loaded into the ADF 93 Loading a Document to be Copied 95 Placing a document on the original glass 95 Loading a document into the ADF
Making Advanced Copies 112 Setting 2in1/4in1 Copying 112 2in1/4in1 Copying From the ADF 112 2in1/4in1 Copying From the Original Glass 112 Setting a Copy Function 113 ID Card Copying 114 Repeat Copying 115 Poster Copying 116 Setting Duplex (Double-Sided) Copying 117 Duplex (Double-Sided) Copying From the ADF 117 Duplex (Double-Sided) Copying From the Original Glass 118 Duplex (Double-Sided) Document Copying 119 Setting Collated (Sort) Copying 119 Collated (Sort) Copying From the ADF 119 Collated (Sort) Copyi
Selecting the Data Format 146 Selecting the Scan Quality Setting 146 Selecting the Resolution 146 Selecting the Scan Mode 147 Selecting the Scan Density 147 Setting Duplex (Double-Sided) Scanning 147 Setting the Scan Size 148 Setting the Scan Color 148 Specifying the Subject 148 Deleting a Queued Transmission Job 148 7 Replacing Consumables ..............................................................................
Clearing a Media Misfeed from the ADF 215 Clearing a Media Misfeed from the Duplex 217 Clearing a Media Misfeed from the Fuser Unit 218 Clearing a Media Misfeed from the Switchback 222 Clearing a Media Misfeed from the Horizontal Transport Area Solving Problems with Media Misfeeds 226 Solving Other Problems 229 Solving Problems with Printing Quality 235 Status, Error, and Service Messages 242 Status Messages 242 Error Messages 243 Service Messages 250 224 10 Installing Accessories ........................
1Introduction
Getting Acquainted with Your Machine Space Requirements To ensure easy operation, consumable replacement and maintenance, adhere to the recommended space requirements detailed below. 1355 mm (53.3") 100 mm (3.9") 290 mm (11.4") 539 mm (21.2") 326 mm (12.8") 100 mm (3.9") 326 mm (12.8") 907 mm (35.7") 578 mm (22.8") 329 mm (13.0") Front View 590 mm (23.2") 100 mm (3.9") 1016 mm (40.
590 mm (28.2") 1018 mm (40.1") 329 mm (13.0") 578 mm (22.8") 326 mm (12.8") 111 mm (4.4") 100 mm (3.9") 1016 mm (40.0") Side View with Options " The option appears shaded in the above illustrations.
Part Names The following drawings illustrate the parts of your machine referred to throughout this guide, so please take some time to become familiar with them. Front View 2-a 2-b 2 2-c 1—Control panel 2-d 2—Automatic Document Feeder (ADF) 2-a: ADF feed cover 1 2-b: Document guide 2-c: Document feed tray 2-d: Document output tray " 4 The ADF may appear as “document cover” in status and error messages.
13 10 11 15 16 Y P U S H Y 12 Rear View 1—Output tray 10 2—Extend tray 3—Power switch 4—Power connection 1 5—TEL (telephone) jack 2 6—LINE (telephone line) jack 7—10Base-T/100Base-TX/ 1000Base-T Ethernet Interface port 9 8—USB port 9—Rear cover 10—USB HOST port 3 5 6 7 8 4 Front View with Options 1—Lower feeder unit (Tray 3) 1 Getting Acquainted with Your Machine 5
Drivers CD/DVD Printer Drivers Drivers Use/Benefit Windows Vista/XP/Server 2003/ 2000 These drivers give you access to all of the printer features, including finishing and advanced layout. For details, refer to“Displaying Printer Driver Settings” on page 100. Windows Vista/XP/Server 2003 for 64bit Macintosh OS 10.2.
" " For details of the Macintosh drivers, refer to the Reference Guide on the Documentation CD/DVD. Windows TWAIN driver does not correspond to 64-bit application though it corresponds to 32-bit application on 64-bit OS.
Applications CD/DVD Applications Applications Use/Benefit PaperPort SE This software is a document management software package that helps you scan, organize, access, share, and manage both your paper and digital documents on your personal computer. For details, refer to the PaperPort SE User’s Guide from the Help menu. Local Setup Utility (LSU) This software enables one-touch dialing, speed dialing, and group dialing for faxes to be created and edited from the computer.
Documentation CD/DVD Documentation Documentation Use/Benefit Installation Guide This manual provides details on the initial operations that must be performed in order to use this machine, such as setting up the machine and installing the drivers. Printer/Copier/Scanner User's Guide This manual provides details on gen(this manual) eral daily operations, such as using the drivers and control panel and replacing consumables.
System Requirements Personal computer For Windows – Pentium II: 400MHz or higher For Macintosh – PowerPC G3 or later (G4 or later is recommended) – Intel processor Operating System – Microsoft Windows Vista Home Basic/Home Premium/Ultimate/Business/Enterprise, Windows Vista Home Basic/Home Premium/ Ultimate/Business/Enterprise x64 Edition, Windows XP Home Edition/ Professional (Service Pack 2 or later), Windows XP Professional x64 Edition, Windows Server 2003, Windows Server 2003 x64 Edition, Win
2Control Panel and Configuration Menu
About the Control Panel 12 5 7 6 87 9 34 11 10 12 13 14 15 16 17 18 Control Panel Indicators and Keys No. Name Function 1 Displays the information registered in the favorite list, speed dial destinations and group dial destinations. Addressbook key For details, refer to the Facsimile User's Guide on the Documentation CD/DVD. 2 Auto RX indica- Lights up when the automatic reception function is tor selected. For details, refer to the Facsimile User's Guide on the Documentation CD/DVD.
No. Name Function 6 +/, keys Moves up and down through menus, options, or choices. 7 */) keys Moves left and right through menus, options, or choices. 8 Select key Press to select the setting that is currently displayed. 9 Error indicator Indicates an error condition. 10 Back key Clears the specified number of copies and entered text. Press to return to the previous screen. Press to cancel the setting that is currently displayed. 11 Keypad Enters desired number of copies.
14 No. Name Function 17 Start (B&W) key/LED Starts a fax or monochrome copy. 18 Stop/Reset key Returns the settings to their defaults and stops functions.
Display Indications Main Screen (Copy Mode) 3 4 1 2 No. Indication Description 1 Copy settings Allows the current settings to be checked and the various settings to be changed. For details, refer to “Copy settings” on page 16. 2 Status Depending on the situation, the machine status or an error message may appear. 3 Copy density Indicates the copy density. AUTO appears when DENSITY is set to AUTO and the TEXT copy mode is selected. 4 Number of copies Indicates the number of copies.
Copy settings 1 2 3 Press +/, 4 5 6 Press +/, 7 8 9 16 No. Indication Description 1 Media tray Indicates the media tray that is selected. For details on selecting the media tray, refer to “Selecting the Media Tray” on page 111. 2 Zoom ratio Indicates the zoom ratio that is specified. For details on specifying the zoom ratio, refer to “Specifying the Zoom Ratio” on page 110. 3 Copy quality Indicates the copy quality that is selected.
No. Indication Description 6 Double-sided/ single-sided copying Indicates whether double-sided copying or single-sided copying is selected. For details on selecting double-sided/single-sided copying, refer to “Setting Duplex (Double-Sided) Copying” on page 117. 7 Copy function Indicates the copy function that is set. For details on setting a copy function, refer to “Setting a Copy Function” on page 113. 8 UTILITY Select this menu item to change the various machine settings.
Scan settings 1 2 3 Press +/, 4 5 6 Press +/, 7 8 9 Press +/, 10 18 No. Indication Description 1 Data format Indicates the data format that is selected. For details on selecting the data format, refer to “Selecting the Data Format” on page 146. 2 Scan quality Indicates the scan quality that is selected. For details on selecting the scan quality, refer to “Selecting the Scan Quality Setting” on page 146.
No. Indication 3 Description Scan data desti- Indicates the specified destination for the scan data. nation For details on specifying the destination of the data, refer to “Specifying the Data Location” on page 130 and “Specifying the Destination Address (Scan to E-mail/FTP/SMB)” on page 132. " If no destination has been specified, SCAN TO appears. 4 Single-sided/ double-sided scanning Indicates whether double-sided scanning or single-sided scanning is selected.
No. Indication Description 9 Select this menu item to change the various machine settings. For details, refer to “UTILITY Menu” on page 27. UTILITY " This menu item does not appear if an e-mail address, FTP address or SMB address was specified as the destination. 10 REPORT/STA- Select this menu item to view the total number of pages printed by this machine and the results of fax TUS transmissions/receptions as well as to print the reports. For details, refer to “REPORT/STATUS Menu” on page 24.
Fax settings 1 2 Press +/, 3 4 Press +/, 5 6 Press +/, 7 8 No. Indication Description 1 Fax quality Indicates the fax quality that is selected. For details on selecting the fax quality, refer to the Facsimile User’s Guide on the Documentation CD/DVD. 2 Fax destination Indicates the specified fax destination. For details on specifying the destination, refer to the Facsimile User’s Guide on the Documentation CD/DVD. " If no destination has been specified, FAX TO appears.
No. Indication Description 3 TIMER TX Select this menu item to specify the time when the fax is to be sent. For details, refer to the Facsimile User’s Guide on the Documentation CD/DVD. 4 Transmission mode Indicates the fax transmission mode that is selected. For details on selecting the transmission mode, refer to the Facsimile User’s Guide on the Documentation CD/DVD. 5 Single-sided/ double-sided faxing Indicates the fax document scanning method (single-sided/double-sided) that is selected.
Print Screen When a print job is received, PRINTER: Printing appears in the status section of the main screen. To display the print screen (as shown below), press the * key while PRINTER: Printing is displayed. To cancel printing, press the Stop/Reset key when the print screen appears. Press the Select key to select YES. 1 2 No. Indication Description 1 Status Displays messages indicating operations such as printing.
Checking the Machine Status and Settings TONER REMAINING With the main screen displayed, press the * key to display the TONER REMAINING screen. From this screen, a general estimate of the amount of toner remaining in the toner cartridges can be viewed. To return to the main screen, press the Back key. " If the Select key is held down for at least 2 seconds while the screen described above is displayed, the configuration page will be printed.
TOTAL PRINT The total number of pages for each of the following can be checked. TOTAL PRINT This counter shows the total number of pages printed. MONO COPY This counter shows the total number of pages copied in black-and-white. COLOR COPY This counter shows the total number of pages copied in color. MONO PRINT This counter shows the total number of pages printed in black-and-white. COLOR PRINT This counter shows the total number of pages printed in color.
TX/RX RESULT The results of a maximum of 60 fax transmissions/receptions can be viewed. In addition, the transmission/reception results that are displayed can be printed by pressing the Start-B&W key. For details, refer to the Facsimile User’s Guide on the Documentation CD/DVD. REPORT The machine settings, lists and reports related to fax can be printed. TX RESULT REPORT Prints the results of fax transmissions. For details, refer to the Facsimile User’s Guide on the Documentation CD/DVD.
Configuration Menu Overview To display the settings menu for this machine, select UTILITY in the main screen, and then press the Select key. From the UTILITY menu, settings for the various machine functions can be changed. UTILITY Menu From this menu, various machine settings can be changed. The UTILITY menu is structured as shown below. " " To return to the previous screen in the UTILITY menu, press the Back key.
REPORTING SCAN SETTING 28 Configuration Menu Overview
MACHINE SETTING Menu MACHINE SETTING AUTO PANEL RESET PREHEAT MODE ENERGY SAVE MODE LCD CONTRAST KEY SPEED TIME TO START INTERVAL LANGUAGE LAMP OFF TIME LAMP WARMUP TIME BUZZER VOLUME INITIAL MODE TONER EMPTY Configuration Menu Overview 29
TONER NEAR EMPTY AUTO CONTINUE CALIBRATION " Manufacturer’s default settings appear in bold. AUTO PANEL RESET Setting OFF / 30sec / 1min / 2min / 3min / 4min / 5min Select whether or not all settings in the control panel return to their default settings when no operation is performed for a set length of time. To set the machine to perform the auto panel reset operation, select from 30sec, 1min, 2min, 3min, 4min or 5min for the length of time until the auto panel reset operation is performed.
KEY SPEED TIME TO START Setting 0.1sec / 0.3sec / 0.5sec / 1.0sec / 1.5sec / 2.0sec / 2.5sec / 3.0sec Specify the length of time until the cursor begins to move continuously when a key is held down. INTERVAL Setting 0.1sec / 0.3sec / 0.5sec / 1.0sec / 1.5sec / 2.0sec / 2.5sec / 3.0sec Specify the length of time until the cursor continuously moves between settings or characters.
LAMP WARMUP TIME Setting AUTO / FIX Specify the warm-up time for the lamp of the scanner unit. If AUTO is selected, the length of time to recover from Energy Save mode when the machine is turned on is adjusted according to the room temperature. Since the machine cannot be used until its condition is completely stabilized, select this setting, for example, if you wish to scan at a high image quality from the first page. If FIX is selected, the machine can be used after lamp warm-up is finished.
CALIBRATION Setting ON / OFF Select whether or not to perform image stabilization. If ON is selected, image stabilization is started.
PAPER SETUP Menu PAPER SETUP TRAY1 PAPER TRAY2 PAPER 34 Configuration Menu Overview
" Manufacturer’s default settings appear in bold.
TRAY2 PAPER Paper size A4 / A5 / B5 / LETTER / G LETTER / STATEMENT / EXECUTIVE / CUSTOM Select the size of the media loaded into Tray 2. If CUSTOM is selected as the paper size, specify settings for LENGTH and WIDTH separately. The Setting range for LENGTH is 5.83 to 11.69 inches (148 to 297 mm). The default setting is 11.00 inches (279 mm) for USA and Canada, and 11.69 inches (297 mm) for other countries. The Setting range for WIDTH is 3.63 to 8.50 inches (92 to 216 mm). The default setting is 8.
ADMIN. MANAGEMENT Menu " The ADMIN. MANAGEMENT menu is accessible only by the administrator. To display the settings for this menu, select ADMIN. MANAGEMENT, use the keypad to type in the 6-digit administrator access code (default: 000000), and then press the Select key. ADMIN. MANAGEMENT ADMINISTRATOR NO. REMOTE MONITOR NETWORK SETTING TCP/IP IP ADDR. SETTING*1 DNS CONFIG.
BONJOUR*1 IPP*1 SLP*1 SNMP*1 SPEED/ DUPLEX*1 E-MAIL SETTING SMTP SENDER NAME E-MAIL ADDRESS DEFAULT SUBJECT SMTP SERVER ADDR. SMTP PORT NO.
POP BEFORE SMTP DISABLE/ENABLE POP3 SERVER ADDR.*2 POP3 PORT NO.*2 POP3 TIMEOUT*2 POP3 ACCOUNT*2 POP3 PASSWORD*2 SMTP AUTH. DISABLE/ENABLE SMTP USER NAME*3 SMTP PASSWORD*3 LDAP SETTING DISABLE/ENABLE LDAP SERVER ADDR.*4 LDAP PORT NO.
SEARCH BASE*4 ATTRIBUTE*4 SEARCH METHOD*4 LDAP TIMEOUT*4 MAX.SEARCH RESULTS*4 AUTHENTICATION*4 LDAP ACCOUNT*4 LDAP PASSWORD*4 DOMAIN NAME*4 USB SETTING COMM.
USER SETTING PTT SETTING DATE&TIME DATE FORMAT PRESET ZOOM USER FAX NUMBER USER NAME AUTO REDIAL NUMBER OF REDIAL INTERVAL SUPPLIES REPLACE TRANSFER BELT FUSER UNIT TRANSFER ROLLER Configuration Menu Overview 41
" 42 *1 This menu item appears when ADMIN. MANAGEMENT/NETWORK SETTING/TCP/IP is set to ENABLE. *2 This menu item appears when ADMIN. MANAGEMENT/NETWORK SETTING/POP BEFORE SMTP/DISABLE/ENABLE is set to ENABLE. *3 This menu item appears when ADMIN. MANAGEMENT/NETWORK SETTING/SMTP AUTH./DISABLE/ENABLE is set to ENABLE. *4 This menu item appears when ADMIN. MANAGEMENT/NETWORK SETTING/ LDAP SETTING /DISABLE/ENABLE is set to ENABLE.
" Manufacturer’s default settings appear in bold. ADMINISTRATOR NO. Specify the new administrator access code. REMOTE MONITOR Setting OFF / ON Select whether or not setting remote monitor. If ON is selected, technical support can access the menu mode. If OFF is selected, technical support cannot access the menu mode. " This setting is for technical support uses. Change the setting only when it is necessary.
DNS CONFIG. Setting DISABLE / ENABLE Set whether or not the DNS server setting is to be specified. If ENABLE is selected, specify DNS server addresses (up to three addresses). DHCP Setting DISABLE / ENABLE If there is a DHCP server on the network, specify whether the IP address and other network information is automatically assigned by the DHCP server.
SNMP Setting DISABLE / ENABLE Select whether or not to enable SNMP. SPEED/DUPLEX Setting AUTO / 10BASE-T FULL / 10BASE-T HALF / 100BASE-TX FULL / 100BASE-TX HALF Specifies the transmission speed for the network and the transmission method for bi-directional transmission. E-MAIL SETTING SMTP Setting DISABLE / ENABLE Select whether to enable or disable e-mail transmission operations for this machine.
TEXT INSERT Setting OFF / ON Select whether or not the previously specified text is inserted into the body of the E-mail message when using network scanning. Setting POP DISDISABLE / ENABLE BEFORE ABLE/ Select whether or not to enable POP SMTP ENABLE Before SMTP. Specify the host name or IP address for POP3 SERVER the POP3 server used for authentication with POP Before SMTP. ADDR. The default setting is “0.0.0.0”. POP3 PORT NO.
LDAP SETTING DISABLE/ENABLE Setting DISABLE / ENABLE Select whether or not to enable the LDAP function. LDAP SERVER ADDR. Specify the address (up to 64 characters) of the LDAP server. The default setting is “0.0.0.0”. LDAP PORT NO. Setting 1 to 65535 (Default: 389) Specify the port number of the LDAP server. SSL SETTING Setting DISABLE / ENABLE Select whether or not to enable SSL.
LDAP PASSWORD Specify the password (up to 32 characters) used to connect to the LDAP server. DOMAIN NAME Specify the domain name (up to 64 characters) used to connect to the LDAP server. USB SETTING Setting Windows / Mac Select the operating system of the PC to which this machine is connected with a USB cable. COMM. SETTING TONE/PULSE Setting TONE / PULSE Select the dialing system. If this parameter is not correctly set to the type of dialing system used, faxes cannot be sent and received.
USER SETTING PTT SETTING Setting ARGENTINA / AUSTRALIA / AUSTRIA / BELGIUM / BRAZIL / CANADA / CHINA / CZECH / DENMARK / EUROPE / FINLAND / FRANCE / GERMANY / GREECE / HONG KONG / HUNGARY / IRELAND / ISRAEL / ITALY / JAPAN / KOREA / MALAYSIA / MEXICO / THE NETHERLANDS / NEW ZEALAND / NORWAY / PHILIPPINES / POLAND / PORTUGAL / RUSSIA / SAUDI ARABIA / SINGAPORE / SLOVAKIA / SOUTH AFRICA / SPAIN / SWEDEN / SWITZERLAND / TAIWAN / TURKEY / U.S.
PRESET ZOOM Setting INCH / METRIC Select the measurement units for the preset zoom ratios. The default setting is INCH for USA and Canada, and METRIC for other countries. AUTO REDIAL USER FAX NUMBER Enter your fax number. A maximum of 20 characters (consisting of numbers, spaces, + and -) can be entered. The specified number is printed in the header of outgoing faxes. USER NAME Enter your name. A maximum of 32 characters can be entered. The specified name is printed in the header of outgoing faxes.
COPY SETTING Menu COPY SETTING PAPER PRIORITY QUALITY PRIORITY DENSITY PRIORITY DENSITY LEVEL AUTO MANUAL OUTPUT PRIORITY 4IN1 COPY ORDER DUPLEX COPY " Manufacturer’s default settings appear in bold. PAPER PRIORITY Setting TRAY1 / TRAY2 / TRAY3 Specify the paper tray that is normally used. " If an optional lower feeder unit is not installed, TRAY3 does not appear. QUALITY PRIORITY Setting MIX / TEXT / PHOTO / FINE/MIX / FINE/TEXT / FINE/PHOTO Select the type of document being copied.
DENSITY PRIORITY Setting DENSITY LEVEL Setting AUTO AUTO / MANUAL Select the density that is normally used. (LIGHT) (DARK) Adjust the density of the background color. MANUAL Setting (LIGHT) (DARK) Specify the default copy density. OUTPUT PRIOR- Setting NON-SORT / SORT ITY Select whether or not to sort copies by sets. 4IN1 COPY ORDER Setting DUPLEX COPY Setting SIDEWISE / DOWNWARD Select the arrangement of scanned documents with 4in1 copying.
DIAL REGISTER Menu DIAL REGISTER FAVORITE SPEED DIAL GROUP DIAL FAVORITE Register speed dial destinations and group dial destinations in the favorite list. In addition, registered data can be deleted. SPEED DIAL Register e-mail addresses as speed dial destinations. In addition, registered e-mail addresses can be edited or deleted. GROUP DIAL Register speed dial destinations as group dial destinations. In addition, registered group dial destinations can be edited or deleted.
FAX TX OPERATION Menu. FAX TX OPERATION DENSITY LEVEL QUALITY PRIORITY DEFULT TX HEADER " Manufacturer's default settings appear in bold. DENSITY LEVEL Setting (LIGHT) (DARK) Specify the density for scanning a document. QUALITY PRIORITY Setting STD/TEXT / FINE/TEXT / S-FINE/ TEXT / STD/PHOTO / FINE/PHOTO / S-FINE/PHOTO Select the default scanning resolution (fax document quality). STD/TEXT: Select this setting for documents containing handwriting or for computer printouts.
DEFAULT TX Setting MEMORY TX / DIRECT TX Select the desired method for sending documents. MEMORY TX: With this method, the fax transmission starts after the entire document is scanned and stored in the memory. The total number of pages is automatically printed with the page number in the header. However, the memory may become full if there are many pages in the document or if the data is large due to the fine image quality (resolution).
FAX RX OPERATION Menu. FAX RX OPERATION MEMORY RX MODE NO. of RINGS REDUCTION RX RX PRINT RX MODE FORWARD FOOTER SELECT TRAY " Manufacturer's default settings appear in bold. MEMORY RX MODE Setting OFF / ON Select whether to allow (ON) memory reception or not (OFF). In cases when confidential faxes are being received, the received documents can be stored in memory and printed at a specified time or when memory reception is turned off (this function is set to OFF).
No. of RINGS Setting 1 to 16 (Default: depends on PTT SETTING) Enter the number of rings (between 1 and 16) until the machine automatically begins receiving the fax when an external telephone is connected. REDUCTION RX Setting OFF / ON / CUT Select whether documents longer than the current paper size are printed reduced, split, or discarded. ON: The document is printed at a reduced size. OFF: The document is printed at full size and split onto multiple pages.
FORWARD Setting OFF / ON / ON(PRINT) Select whether or not to forward received fax documents. OFF: Select this setting to not forward the document. ON: Select this setting to forward the received fax document to the specified fax number or e-mail address. ON(PRINT): Select this setting to forward the received fax document to the specified fax number or e-mail address at the same time that the machine prints it.
REPORTING Menu. REPORTING ACTIVITY REPORT TX RESULT REPORT RX RESULT REPORT " Manufacturer's default settings appear in bold. ACTIVITY REPORT Setting TX RESULT REPORT Setting OFF / ON After every 60 transmissions/receptions, a report can be printed to show the results of the transmissions/ receptions. Select whether the report is printed automatically when the 60th transmission/reception is reached.
RX RESULT REPORT Setting ON / ON(ERROR) / OFF Select whether the report showing the result of a reception is printed automatically after the reception is finished. ON: Prints the report after each reception. ON(ERROR): Prints the report after a reception only if an error occurred. OFF: Does not print the report after each reception, even if an error has occurred.
SCAN SETTING Menu SCAN SETTING RESOLUTION IMAGE FORMAT CODING METHOD FILE SIZE QUALITY PRIORITY DENSITY LEVEL Configuration Menu Overview 61
" Manufacturer’s default settings appear in bold. RESOLUTION Setting 150×150 / 300×300 / 600×600 Select the default scanning resolution for scan to E-mail operations. " When using the ADF to scan in color or grayscale, 300×300 is automatically selected, even if the resolution was set to 600×600. IMAGE FORMAT Setting TIFF / PDF / JPEG Select the default format for saving files with scan to E-mail operations. " PDF data can be opened in Adobe Acrobat Reader.
DENSITY LEVEL Setting (LIGHT) (DARK) Select the scan data density that is used as a default.
64 Configuration Menu Overview
3Media Handling
Print Media Specifications Media Media Size Tray* Duplex Copy Print FAX 210.0 x 297.0 1/2/3 Yes Yes Yes Yes 182.0 x 257.0 1/2/3 Yes Yes Yes No 5.9 x 8.3 148.0 x 210.0 1/2 No Yes Yes No Legal 8.5 x 14.0 215.9 x 355.6 1/3 Yes Yes Yes Yes Letter 8.5 x 11.0 215.9 x 279.4 1/2/3 Yes Yes Yes Yes Statement 5.5 x 8.5 139.7 x 215.9 1/2 No Yes Yes No Inch Millimeter A4 8.2 x 11.7 B5 (JIS) 7.2 x 10.1 A5 Executive 7.25 x 10.5 184.2 x 266.
Types Before purchasing a large quantity of special media, do a trial print with the same media and check the print quality. Keep media on a flat, level surface in its original wrapper until it is time to load it. For a list of approved media, refer to http://printer.konicaminolta.com.
Designed specifically for inkjet printers (such as superfine paper, glossy film, and postcards) Already been printed on by another printer, copier, or fax machine Dusty Wet (or damp) " Keep media between 15% and 85% relative humidity. Toner does not adhere well to moist or wet media.
Driver Thick Stock 1 Media Type Thick Stock 2 Weight 91 to 210 g/m² (25 to 55.9 lb bond) Duplexing Not supported DO NOT use thick stock that is Mixed with any other media in the trays (as this will cause media misfeeding) Envelope Print on the front (address) side only. Some parts of the envelope consist of three layers of paper—the front, back, and flap. Anything printed in these layered regions may be lost or faded. You can print continuously with envelope.
DO NOT use envelopes that have Sticky flaps Tape seals, metal clasps, paper clips, fasteners, or peel-off strips for sealing Transparent windows Too rough of a surface Material that will melt, vaporize, offset, discolor, or emit dangerous fumes Been presealed Label A sheet of labels consists of a face sheet (the printing surface), adhesive, and a carrier sheet: The face sheet must follow the plain paper specification.
" Labels may stick to the fuser, causing them to peel off and media misfeeds to occur. Are precut or perforated Do not use OK to use Shiny backed paper Full-page labels (uncut) Letterhead You can print continuously with letterhead. However, this could affect the media feed, depending on the media quality and printing environment. If problems occur, stop the continuous printing and print one sheet at a time. Try printing your data on a sheet of plain paper first to check placement.
Orientation Face down Driver Postcard Media Type Weight 60 to 163 g/m2 (16 to 43 lb bond) Duplexing Not supported Use postcards that are Approved for laser printing DO NOT use postcards that are Coated Designed for inkjet printers Precut or perforated Preprinted or multicolored " If the postcard is warped, press on the warped area before putting it in the tray. Folded or wrinkled Transparency " " " " 72 Do not fan transparencies before loading them.
You can print continuously with transparencies. However, this could affect the media feed, depending on the media quality, static buildup, and printing environment. Try printing your data on a sheet of plain paper first to check placement. " If you have problems feeding 20 sheets, try loading only 1–10 sheets at a time. Loading a large number of transparencies at one time may cause static buildup, causing feeding problems.
Driver Glossy 1 Media Type Glossy 2 Duplexing Not supported DO NOT use glossy media that is Mixed with any other media in the trays (as this will cause media misfeeding) Specified for inkjet printers only 74 Print Media
Guaranteed Imageable (Printable) Area The printable area on all media sizes is up to 4 mm (0.157") from the edges of the media. Each media size has a specific imageable area, the maximum area on which the machine can print clearly and without distortion. a a a Printable Area This area is subject to both hardware a limits (the physical media size and the margins required by the machine) and a=4.2 mm (0.165") software constraints (the amount of memory available for the full-page frame buffer).
Loading Media How do I load media? Take off the top and bottom sheets of a ream of paper. Holding a stack of approximately 100 sheets at a time, fan the stack to prevent static buildup before inserting it in a tray. " Do not fan transparencies. Note Although this machine was designed for printing on a wide range of media types, it is not intended to print exclusively on a single media type except plain paper.
2 3 4 Slide the media guides to provide more space between them. Press down on the center of the paper-lifting plate until the left and right locking tabs (white) lock into place. Load the paper face down in the tray.
" 5 6 Do not load so much paper that the top of the stack is higher than the maximum limit guide. Up to 100 sheets (80 g/m2 [22 lb]) of plain paper can be loaded into the tray at one time. Slide the media guides against the edges of the paper. Select PAPER SETUP/TRAY1 PAPER in the UTILITY menu, and then select the settings for the size and type of paper that is loaded. See also “Specifications” on page 66.
Loading Envelopes 1 2 3 Open Tray 1. Slide the media guides to provide more space between them. Press down on the center of the paper-lifting plate until the left and right locking tabs (white) lock into place.
4 Load the envelopes flap side up in the tray. " " " 5 80 Before loading envelopes, press them down to make sure that all air is removed, and make sure that the folds of the flaps are firmly pressed; otherwise the envelopes may become wrinkled or a media misfeed may occur. Up to 10 envelopes can be loaded into the tray at one time. For envelopes with the flap along the long edge (Envelope C6, Envelope Monarch, and Envelope DL), load the envelopes with the flap side up.
6 Select PAPER SETUP/TRAY1 PAPER in the UTILITY menu, and then select the settings for the size and type of media that is loaded. See also “Specifications” on page 66. Loading Label Sheets/Letterheads/Postcards/Thick Stock/ Glossy Media and Transparencies 1 2 Open Tray 1. Slide the media guides to provide more space between them.
3 4 Press down on the center of the paper-lifting plate until the left and right locking tabs (white) lock into place. Load the media face down in the tray. " 5 6 82 Up to 20 sheets can be loaded into the tray at one time. Slide the media guides against the edges of the media. Select PAPER SETUP/TRAY1 PAPER in the UTILITY menu, and then select the settings for the size and type of media that is loaded. See also “Specifications” on page 66.
Tray 2 Loading Plain Paper 1 2 Pull out Tray 2. Press down the media pressure plate to lock it into place.
3 4 Slide the media guides to provide more space between them. Load the paper face up in the tray. " 84 Do not load above the mark. Up to 250 sheets (80 g/m2 [22 lb]) of plain paper can be loaded into the tray at one time.
5 6 7 Slide the media guides against the edges of the paper. Close Tray 2. Select PAPER SETUP/TRAY2 PAPER in the UTILITY menu, and then select the settings for the size of paper that is loaded. See also “Specifications” on page 66.
Tray 3 (Optional Lower Feeder Unit) Loading Plain Paper 1 2 3 86 Pull out Tray 3. Press down the media pressure plate to lock it into place. Slide the media guides to provide more space between them.
4 Load the paper face up in the tray. " 5 Do not load above the mark. Up to 500 sheets (80 g/m2 [22 lb]) of plain paper can be loaded into the tray at one time. Slide the media guides against the edges of the paper.
6 88 Close Tray 3.
About Duplex Printing Duplex (double-sided) printing can be done with magicolor 4690MF, which has the duplex unit built in as a standard. If the paper has low opacity (high translucency), then the printed data from one side of the page will show through to the other side. Check your application for margin information. For best results, print a small quantity to make sure the opacity is acceptable. Note Only plain paper, 60–90 g/m2 (16–24 lb bond) can be autoduplexed. See “Specifications” on page 66.
In addition, if “Combination” has been set to “Booklet”, autoduplex printing is performed. The following Order settings are available when “Booklet” is selected. If “Left Binding” is selected, the pages can be folded as a left-bound booklet. 2 1 1 If “Right Binding” is selected, the pages can be folded as a right-bound booklet. 1 2 3 3 3 1 2 3 Load plain paper into the tray. From the printer driver, specify duplex (double-sided) printing (Layout tab in Windows). Click OK.
Output Tray All media is fed out facing down into the output tray on the left side of the machine. This tray has a capacity of approximately 250 sheets (A4/Letter) of 80 g/m2 paper. " " If the media is stacked too high in the output tray, your machine may experience media misfeeds, excessive media curl, or static buildup. Remove transparencies as soon as possible from the output tray to avoid static buildup The output tray can be pulled out to be extended.
Media Storage Keep media on a flat, level surface in its original wrapper until it is time to load it. Media that has been stored for a long time out of its packaging may dry up too much and cause misfeeding. If media has been removed from its wrapper, place it in its original packaging and store in a cool, dark place on a level surface.
Original Media Specifications Documents that can be placed on the original glass The following types of documents can be placed on the original glass. Document type Sheets or books Maximum document size Legal Maximum weight 3 kg (6.6 lb) Observe the following precautions when placing a document on the original glass. Do not place objects weighing more than 3 kg (6.6 lb) on the original glass; otherwise the glass may be damaged.
Documents with pages that have had cutouts removed or are cutouts Label sheets Offset printing masters Documents with binder holes 94 Original Media
Loading a Document to be Copied Placing a document on the original glass 1 2 Lift to open the ADF cover. Position the document on the original glass. Document " Align the document with the arrow on the left side toward the rear of the machine.
3 Gently close the ADF cover. Loading a document into the ADF 1 Put the document into the ADF document feed tray face up. " 2 96 Document Before loading a document into the ADF, check that no document pages remain on the original glass. Adjust the document guides to the document size.
4Using the Printer Driver
Selecting Printer Driver Options/Defaults (for Windows) Before you start working with your machine, you are advised to verify and change the default printer driver settings if necessary. Also, in case you have options installed, you should “declare” the options in the printer driver. 1 2 3 4 Choose the driver’s properties as follows: – (Windows Vista) From the Start menu, select Control Panel, and then click Hardware and Sound to select Printers.
9 10 Click Apply. Click OK to exit from the Printing Preferences dialog box.
Uninstalling the Printer Driver (for Windows) This section describes how to uninstall the magicolor 4690MF printer driver if necessary. Windows Vista/XP/Server 2003/2000 1 2 3 4 Close all applications. Choose Uninstall Program as follows: – (Windows Vista/XP/Server 2003) From the Start menu, choose All programs, KONICA MINOLTA, magicolor 4690MF, Printer, and then Uninstall. – (Windows 2000) From the Start menu, choose Program, KONICA MINOLTA, magicolor 4690MF, Printer, and then Uninstall.
2 Right-click the KONICA MINOLTA magicolor 4690MF printer icon and select Printing Preferences.
Printer Driver Settings Common Buttons The buttons described below appear on each tab. OK Click to exit the Properties dialog box, saving any changes made. Cancel Click to exit the Properties dialog box without saving any changes made. Apply Click to save all changes without exiting the Properties dialog box. " Depending on the version of the operating system, Apply may not appear. Help Click to view the help. Easy Set Click Save to save the current settings.
Quality View Click the button to display a sample of the settings selected in the Quality tab. " This button appears only when the Quality tab is selected. Default Click the button to reset the settings to their defaults. " " This button does not appear on the Version tab. When this button is clicked, the settings in the displayed dialog box are reset to their defaults. The settings on other tabs are not changed.
Layout Tab The Layout Tab allows you to Print several pages of a document on the same page (N-up printing) Print a single copy for enlargement and print several pages Rotate the print image 180 degrees Specify Double-Sided printing Specify booklet printing Specify image shift settings Overlay Tab " Be sure to use overlays with print jobs with a media size and orientation that matches the overlay form.
Adjust the sharpness of the printed image Specify the color matching for printing documents Specify the resolution for the printout Select whether or not economy print is used Device Options Setting Tab The Device Options Setting tab allows you to Automatically identify installed options Activate Tray 3 Enter the user name that is sent with the print job(s) Version Tab The Version Tab allows you to view information about the printer driver.
106 Printer Driver Settings
5Using the Copier
Making Basic Copies This section contains descriptions of the basic copy operation procedure and the functions that are frequently used when making copies, such as specifying the zoom ratio and the copy density. " " If the Fax key or Scan key lights up in green while copying, press the Copy key. The default paper size setting can be changed with PAPER SETUP in the UTILITY menu. For details, refer to “PAPER SETUP Menu” on page 34.
2 Specify the desired copy settings. " 3 Using the keypad, specify the desired number of copies. " 4 For details on specifying the copy mode and the copy density, refer to “Specifying the Copy Quality Setting” on page 109. For details on specifying the zoom ratio, refer to “Specifying the Zoom Ratio” on page 110. For details on selecting the media tray, refer to “Selecting the Media Tray” on page 111. For details on setting 2in1 and 4in1 copying, refer to “Setting 2in1/ 4in1 Copying” on page 112.
Specifying the Copy Density 1 2 3 In the main screen, press the + or , key to select the current copy quality setting, and then press the Select key. Press the + or , key to select DENSITY, and then press the Select key. Press the * or ) key to select the desired copy density. As the indicator is moved to right, the density becomes darker. " If TEXT or FINE/TEXT is selected as the copy mode, select either AUTO or MANUAL in step 3. If MANUAL is selected, specify the copy density.
Selecting the Media Tray " 1 2 If the optional lower feeder unit is not installed, the TRAY3 does not appear. In the main screen, press the + or , key to select the current media tray setting, and then press the Select key. Press the + or , key to select the desired media tray, and then press the Select key. " If no paper is loaded, EMPTY appears to the right of the media type.
Making Advanced Copies This section contains descriptions on setting 2in1/4in1 copying, ID card copying, repeat copying, poster copying, duplex (double-sided) copying and collated (Sort) copying. Setting 2in1/4in1 Copying If 2in1 copying is set, two document pages can be copied together onto a single page. If 4in1 copying is set, four document pages can be copied together onto a single page.
" 5 6 7 In order to perform duplex (double-sided) copying or collated (Sort) copying with 2in1/4in1 copying, specify the necessary settings before performing step 4. For details, refer to “Setting Duplex (Double-Sided) Copying” on page 117 and “Setting Collated (Sort) Copying” on page 119. When NEXT PAGE? appears in the message window, place the second document page on the original glass, and then press the Select key. Repeat step 5 until all document pages have been scanned.
ID Card Copying With ID card copying, the back and front of a document, such as a certificate, are copied at full size on a single sheet of paper. front side back side A B " 1 Position the document on the original glass. " 2 3 4 5 The paper sizes that are available for ID card copying are A4, Letter and Legal. For details on positioning the document on the original glass, refer to “Placing a document on the original glass” on page 95.
" To print only the front sides that were scanned first, press the Start-Color key or the Start-B&W key in step 5. Repeat Copying With repeat copying, small documents, such as memos, are tiled and printed on a single page. 1 Position the document on the original glass. " 2 3 4 5 6 In the main screen, press the + or , key to select the current copy function setting, and then press the Select key. Press the + or , key to select REPEAT COPY, and then press the Select key.
Poster Copying With poster copying, the length and width of the scanned document are each enlarged 200%, and printed on four pages. " 1 If the scanned image does not fit on the size of paper that is used, there may be margins on the sides of the image or the image may not fit in the paper. Position the document on the original glass. " 2 3 4 116 For details on positioning the document on the original glass, refer to “Placing a document on the original glass” on page 95.
Setting Duplex (Double-Sided) Copying Duplex (Double-Sided) Copying From the ADF With duplex (double-sided) copying, two single-sided document pages can be scanned with the ADF and printed onto a single sheet of paper. 1 2 3 In the main screen, press the + or , key to select the current simplex/ duplex (single-sided/double-sided) setting, and then press the Select key. Press the + or , key to select 1-SIDE→2-SIDE, and then press the Select key.
Duplex (Double-Sided) Copying From the Original Glass Duplex (double-sided) copying can also be performed by placing the document on the original glass. 1 Position the document on the original glass. " 2 3 4 In the main screen, press the + or , key to select the current simplex/ duplex (single-sided/double-sided) setting, and then press the Select key. Press the + or , key to select 1-SIDE→2-SIDE, and then press the Select key.
Duplex (Double-Sided) Document Copying A duplex (double-sided) document can be scanned and printed as either a duplex (double-sided) copy or a simplex (single-sided) copy. " 1 2 3 4 Duplex (double-sided) document copying can only be performed from the ADF. In the main screen, press the + or , key to select the current simplex/ duplex (single-sided/double-sided) setting, and then press the Select key.
5 6 7 120 When NEXT PAGE? appears in the message window, place the second document page on the original glass, and then press the Select key. Repeat step 5 until all document pages have been scanned. After all document pages have been scanned, specify the desired number of copies using the keypad, and then press the Start-Color key or the Start-B&W key to begin printing.
6Using the Scanner
Scanning From a Computer Application Documents can be scanned from a computer connected to this machine with a USB cable or via a network. Scanning settings can be specified and the scanning operation can be performed from TWAIN- or WIA-compatible applications. From the scanner driver, a preview can be displayed and various adjustments, such as the size of the scan area, can be specified.
Windows TWAIN Driver Settings Load Specify a saved settings file (dat file) for scanning. Save Save the current settings as a settings file (dat file). Default Return all settings to their defaults. Help icon Click to display the Help. About icon Click to display the software version information. ADF With scanning documents from the ADF, select whether to scan only the front side or both sides of the document. Original Size Specify the original size. Scan Type Specify the scan type.
Close Click to close the TWAIN driver window. Prescan Click to begin scanning a preview image. Scan Click to begin scanning. AutoCrop icon Click to automatically detect the scanning position based on the preview image. Zoom icon Click to rescan the area selected in the preview window and enlarge it to fit the window. Mirror icon Click to display a mirror image of the preview image. Tone Reversal icon Click to reverse the colors of the preview image.
Black and white picture or text Select this setting when scanning in black and white. Custom Settings Select this setting when scanning with Adjust the quality of the scanned picture settings applied. " If settings have been specified with Adjust the quality of the scanned picture, Custom Settings is automatically selected. Adjust the quality of the scanned picture Click this message to display the Advanced Properties dialog box.
About icon Click to display the software version information. ADF With scanning documents from the ADF, select whether to scan only the front side or both sides of the document. Original Size Specify the original size. Scan Type Specify the scan type. Resolution Specify the resolution. Scale Specify the enlargement or reduction ratio for the selected area. " If the resolution is set at 1200 × 1200dpi or higher, a setting larger than 100% cannot be specified.
Zoom icon Click to rescan the area selected in the preview window and enlarge it to fit the window. Mirror icon Click to display a mirror image of the preview image. Tone Reversal icon Click to reverse the colors of the preview image. Clear icon Click to erase the preview image. Preview window Displays a preview image. Drag the rectangle over the image to select an area.
Scanning With the Machine The machine keys can be used to make scans. This operation differs from scanning from a computer application since the destination of the scan data can also be specified. " If, while specifying settings, no key is pressed for the length of time specified for AUTO PANEL RESET, the entered settings are canceled and the main screen is displayed. Basic Scanning Operation 1 Position the document to be scanned.
3 Specify the desired scan settings. " 4 To scan color scans, press the Start-Color key. To scan monochrome scans, press the Start-B&W key. If the document was loaded in the ADF, scanning begins, and then the data is sent to the specified location. If the document was placed on the original glass, continue with step 5. " 5 7 When scanning with the Scan to PC operation, select in the dialog box appearing on the computer screen the connection method that is used (USB or network).
Specifying the Data Location Select whether the computer or USB memory device is the location where scan data is to be saved. When transmitting via a network, refer to “Specifying the Destination Address (Scan to E-mail/FTP/SMB)” on page 132. " If an address has been specified as the destination for the data, SCAN TO PC and SCAN TO USB MEMORY cannot be selected.
3 Press the + or , key to select SCAN TO USB MEMORY, and then press the Select key.
Specifying the Destination Address (Scan to E-mail/FTP/ SMB) Scan data can be sent via the network to a specified address (e-mail, FTP or SMB address). The address can be typed in directly, or an address registered on the machine can be selected. " " To send scan data via the network, settings for NETWORK SETTING and E-MAIL SETTING (when sending to an e-mail address) must be specified. For details, refer to the Reference Guide on the Documentation CD/DVD.
Selecting From the Favorite List From the speed dial destinations and group dial destinations registered on this machine, register a maximum of 20 destinations in the favorite list for convenient access to frequently specified destinations. Follow the procedure described below to specify an address (e-mail, FTP or SMB address) from the favorite list as the recipient of the scan data.
3 4 Press the Select key again. If an FTP address or an SMB address was selected, the destination address is specified. If an e-mail address was selected, press the + or , key to select FINISH, and then press the Select key. " To add an additional e-mail address, select ADD in step 4, and then specify the destination. When sending the data to an FTP address or SMB address, multiple addresses cannot be specified.
Selecting From the Address Book The speed dial destinations and group dial destinations registered on this machine are saved in the address book. Follow the procedure described below to specify an address (e-mail, FTP or SMB address) from the address book as the recipient of the scan data. " 1 2 3 4 5 This feature is available only if data has been registered in the address book. With the main screen or Can Use AddressBook displayed, press the AddressBook key four times so that PHONE BOOK appears.
The search begins, and the search results appear after a while. If no data matches the search keyword, NOT FOUND appears for about two seconds. " " 4 5 6 For details on entering/editing text, refer to “Entering Text” on page 265. Text starting with the first character of the maximum 10 characters is searched for. Text will not be found if the search keyword is in the middle of a word. Press the + or , key to select the desired data, and then press the Select key. Press the Select key again.
" 4 Use the keypad to type in the search keyword (maximum of 10 characters), and then press the Select key. The search begins, and the search results appear after a while. If no data matches the search keyword, NOT FOUND appears for about two seconds. " " 5 For details on entering/editing text, refer to “Entering Text” on page 265. Text starting with the first character of the maximum 10 characters is searched for. Text will not be found if the search keyword is in the middle of a word.
" For details on typing in an e-mail address, refer to “Directly Entering the E-mail Address” on page 132. For details on selecting from the favorite list, refer to “Selecting From the Favorite List” on page 133. For details on selecting a speed dial destination, refer to “Selecting a Speed Dial Destination” on page 133. For details on selecting a group dial destination, refer to “Selecting a Group Dial Destination” on page 134.
1 2 3 4 5 6 7 In the main screen, press the + or , key to select the current data destination setting, and then press the Select key. To delete an e-mail address, press the + or , key to select CHECK/EDIT, and then press the Select key. Then, press the + or , key to select the address to be deleted. To delete an FTP address or SMB address, continue with step 3. Press the Stop/Reset key. Press the + or , key to select YES, and then press the Select key. The selected address is deleted.
4 5 6 7 Press the AddressBook key to switch between SPEED DIAL and GROUP DIAL. Use the keypad to type in the number (between 1 and 250) for the speed dial destination or the number (between 1 and 20) for the group dial destination to be registered on the favorite list, and then press the Select key. The information registered for the selected speed dial destination or group dial destination appears.
" " 1 2 3 4 5 6 Machine key operations cannot be used to register an FTP address or SMB address as a speed dial destination. These addresses can be registered with PageScope Web Connection. For details, refer to the Reference Guide on the Documentation CD/DVD. Speed dial destination numbers 221 to 250 are reserved for registering FTP addresses and SMB address from PageScope Web Connection. In the main screen, press the + or , key to select UTILITY, and then press the Select key.
Registering Speed Dial Destinations (LDAP Search) E-mail addresses can be registered as speed dial destinations by using information on the LDAP server. A maximum of 250 speed dial destinations can be registered. " " " 1 2 3 4 5 To connect to an LDAP server, settings for LDAP SETTING must be specified. For details, refer to the Reference Guide on the Documentation CD/DVD. Machine key operations cannot be used to register an FTP address or SMB address as a speed dial destination.
" 8 Press the + or , key to select the desired data, and then press the Select key. " " 9 10 Text starting with the first character of the maximum 10 characters is searched for. Text will not be found if the search keyword is in the middle of a word. To check the found information, press the ) key. An e-mail address exceeding 64 characters cannot be specified.
" 7 For details on entering/editing text, refer to “Entering Text” on page 265. Use the keypad to edit the e-mail address, and then press the Select key. The edited settings are saved, and the DIAL REGISTER menu appears again. " If the edited speed dial destination is registered in the favorite list or with a group dial destination, a confirmation message asking whether or not to keep the destination registered as it is appears after the operation in step 7 is performed.
Editing/Deleting Group Dial Destinations Information registered with a group dial destination can be edited or deleted. 1 2 3 4 5 6 In the main screen, press the + or , key to select UTILITY, and then press the Select key. Press the + or , key to select DIAL REGISTER, and then press the Select key. Press the + or , key to select GROUP DIAL, and then press the Select key.
" If the edited group dial destination is registered in the favorite list, a confirmation message asking whether or not to keep the destination registered as it is appears after the operation in step 12 is performed. To keep the destination registered as it is, select Yes. To cancel the registration, select No. Selecting the Data Format The data format for the scanned image can be selected.
Selecting the Scan Mode " 1 2 3 These settings are available only if BW Only was selected for the color setting. In the main screen, press the + or , key to select the current scan quality setting, and then press the Select key. Press the + or , key to select MODE, and then press the Select key. Press the + or , key to select MIX, TEXT or PHOTO, and then press the Select key. The main screen appears again.
Setting the Scan Size The size of the scan data can be specified. " 1 2 The default setting is LETTER for USA and Canada, and A4 for other countries. In the main screen, press the + or , key to select the current scan size setting, and then press the Select key. Press the + or , key to select the desired size, and then press the Select key. The main screen appears again. Setting the Scan Color The color of the scan data can be specified.
2 3 Press the + or , key to select the job to be deleted, and then press the Select key. " " To check the information for the selected job, press the ) key. If no jobs are queued for transmission, NONE appears. Press the + or , key to select YES, and then press the Select key. The main screen appears again.
150 Scanning With the Machine
7Replacing Consumables
Replacing Consumables Note Failure to follow instructions as outlined in this manual could result in voiding your warranty. Note If an error message (Toner Empty, Trans.Belt Life, etc.) appears, print out the configuration page, and then check the status of the other consumables. For details on the error messages, refer to “Error Messages” on page 243. For details on printing the configuration page, refer to “Printing a Configuration Page” on page 201.
Note Do not use refilled toner cartridges or unapproved toner cartridges. Any damage to the machine or quality problems caused by a refilled toner cartridge or an unapproved toner cartridge will void your warranty. No technical support is provided to recover from these problems. When replacing a toner cartridge, refer to the following table. For optimum print quality and performance, use only approved KONICA MINOLTA toner cartridges for your specific machine type, as listed in the table below.
Machine Machine Parts Type Number Toner Cartridge Type Toner Cartridge Parts Number Standard-Capacity Toner Cartridge -Yellow (Y) A0DK 281 Standard-Capacity Toner Cartridge -Magenta (M) A0DK 381 GC A0FD 081 " Standard-Capacity Toner Cartridge -Cyan (C) A0DK 481 High-Capacity Toner Cartridge -Black (K) A0DK 182 High-Capacity Toner Cartridge -Yellow (Y) A0DK 282 High-Capacity Toner Cartridge -Magenta (M) A0DK 382 High-Capacity Toner Cartridge -Cyan (C) A0DK 482 For optimum print quality and
Replacing a Toner Cartridge Note Be careful not to spill toner while replacing a toner cartridge. If toner spills, immediately wipe it off with a soft, dry cloth. If MACHINE SETTING/TONER EMPTY in the UTILITY menu is set to STOP, the message TONER EMPTY/CHANGE X TONER (where “X” indicates the color of the toner) appears when the toner cartridge is nearly empty. Follow the steps below to replace the toner cartridge. 1 2 Open the machine’s front cover.
3 Lower the lever to release the lock. Y Y 4 Grab the handle of the toner cartridge to be replaced, and then pull out the cartridge. The following instructions show the procedure to replace the toner cartridge(Y). Y Y Note Dispose of the used toner cartridge according to your local regulations. Do not burn the toner cartridge. For details, refer to “About Toner Cartridges” on page 152. 5 6 156 Check the color of the new toner cartridge to be installed. Remove the toner cartridge from the bag.
7 Shake the cartridge to distribute the toner. 3× Y 8 Make sure that the toner cartridge is the same color as the machine compartment, and then insert the toner cartridge into the machine. Y Y 9 Make sure that the toner cartridge is securely installed, and then peel off the protective film.
10 Raise the front lever to its original position. Y Y 11 Pull the lever to the left to lock it in place. " 12 158 The front lever should be securely returned to its original position; otherwise, the front cover of the machine cannot be closed. Y Close the front cover.
Replacing an Imaging Unit When replacing an imaging unit, refer to the following table. For optimum print quality and performance, use only approved KONICA MINOLTA imaging units for your specific machine type, as listed in the table below. You can find your machine type and the imaging unit part numbers on the consumables reorder label inside the front cover your machine.
Note Do not touch the OPC drum surface. This could lower image quality. P U S H Y " 1 2 160 You are advised to replace the indicated imaging unit when the message I-UNIT END/REPLACE X appears. Check the message window to see which color imaging unit needs replacing. Open the machine’s front cover.
3 Pull the front lever of the color toner cartridge indicated to the right. Y M C K The replacement procedure for the imaging unit is the same for all colors (yellow: Y, magenta: M, cyan: C, and black: K). The following instructions show the procedure to replace the toner cartridge (K). 4 K Lower the lever to release the lock. K K 5 Press down the area marked “Push” on the imaging unit to be replaced, and then slide the unit all the way out of the machine.
Note Dispose of the used imaging unit according to your local regulations. Do not burn the imaging unit. 6 Check the color of the new imaging unit to be installed. " 7 In order to prevent toner from spilling, leave the imaging unit in the bag until step 5 is being performed. Remove the imaging unit from the bag. PUSH K 8 " SH PU Hold the imaging unit with both hands, and then shake it twice as shown in the illustration.
9 Remove all packing tape from the imaging unit. H S U P K 10 Remove the protective cover from the imaging unit. The protective cover slides after having turned. P U S H K 11 Make sure that the new imaging unit to be installed is the same color as the machine compartment, and then install the imaging unit in the machine.
12 Raise the front lever to its original position. K K 13 Pull the lever to the left to lock it in place. " The front lever should be securely returned to its original position; otherwise, the front cover of the machine cannot be closed. K 14 164 Close the front cover.
Replacing the Waste Toner Bottle When the waste toner bottle becomes full, the message WASTE TONER FULL/REPLACE BOTTLE appears in the message window. The machine stops and will not start again until the waste toner bottle is replaced. 1 2 Open the machine’s front cover. Turn the dial on the waste toner bottle counterclockwise until it is in the unlock position.
3 4 Open the left and right handles of the waste toner bottle. Grab the left and right handles of the waste toner bottle, and then slowly pull out the bottle. " 5 Be careful since some waste toner may spill if the lock is closed when the waste toner bottle is removed. Remove the new waste toner bottle from its packaging. Insert the used waste toner bottle into the plastic bag included in the box, and then box it up. Note Dispose of the used waste toner bottle according to your local regulations.
6 7 Slide the waste toner bottle all the way into the machine. Turn the dial clockwise until the waste toner bottle is in the locked position.
8 Close the front cover. " 168 If the waste toner bottle is not fully inserted or if the dial is not locked, the front cover cannot be closed.
Replacing the Transfer Roller When the time to replace the transfer roller is reached, the message Trans. Roll. Life appears. Printing can continue even after this message appears; however, since the print quality is reduced, the transfer roller should be replaced immediately. When replacing the transfer roller, also replace the ozone filter. A new ozone filter is included with the new transfer roller. Replacing the Transfer Roller 1 Pull the lever, and then open the right side cover.
170 3 Remove the transfer roller. 4 Prepare a new transfer roller.
5 6 7 Insert the shaft of the transfer roller into the bearings. Move the levers away from you until it snaps into place. Close the right side cover.
8 9 172 Reset the counter with ADMIN. MANAGEMENT/SUPPLIES REPLACE/TRANSFER ROLLER in the UTILITY menu. Replace the ozone filter, using the following procedure.
Replacing the Ozone Filter 1 2 Remove the ozone filter from the machine. Slide the new ozone filter into the machine until it snaps into place.
Replacing the Transfer Belt Unit When the time to replace the transfer belt unit is reached, the message Trans. Belt Life appears. Printing can continue even after this message appears; however, since the print quality is reduced, the transfer belt unit should be replaced immediately. 1 2 Turn off the machine and disconnect the power cord and interface cover. Pull the lever, and then open the right side cover. " 174 Before opening the right side cover, fold up Tray 1.
3 Use a coin to loosen the screws securing the transfer belt unit. 4 Open the machine’s front cover. 5 Remove the waste toner bottle. " For details on removing the waste toner bottle, refer to “Replacing the Waste Toner Bottle” on page 165.
6 Remove the all imaging units. " " For details on removing the imaging unit, refer to “Replacing an Imaging Unit” on page 159. K Cover the removed imaging unit to protect it from direct sunlight. K K K Y M C 7 176 Remove the output tray.
8 9 Open the left side cover. On the left side, pull to the right the blue shutter lever for the transfer belt unit. " 10 Do not remove the blue lever. Hold the arm, and then carefully pull out the transfer belt unit.
11 Prepare a new transfer belt unit. " " 12 13 14 178 Be careful not to touch the surface of the belt. Do not remove the blue lever. Remove all packing tape from the new transfer belt unit. Remove the protective cover from the new transfer belt unit. Insert the new transfer belt unit along the rails.
15 Close the left-side cover. 16 Install the output tray. B 17 From the right side cover side, tighten the screws to secure the transfer belt unit.
18 Close the right side cover. 19 Install the all imaging units. " For details on installing the imaging unit, refer to “Replacing an Imaging Unit” on page 159.
20 Install the waste toner bottle. " 21 22 23 For details on installing the waste toner bottle, refer to “Replacing the Waste Toner Bottle” on page 165. Close the front cover. Reconnect the power cord, and turn on the machine. Reset the counter with ADMIN. MANAGEMENT/SUPPLIES REPLACE/TRANSFER BELT in the UTILITY menu.
Replacing the Fuser Unit When the time to replace the fuser unit is reached, the message Fuser Unit Life appears. Printing can continue even after this message appears; however, since the print quality is reduced, the fuser unit should be replaced immediately 1 Turn off the machine and disconnect the power cord and interface cover. Note There are extremely hot parts within the machine.
3 4 Slowly raise the scanner unit. Pull the lever, and then open the right side cover. " 5 Before opening the right side cover, fold up Tray 1. Use a coin to loosen the two screws securing the fuser unit.
6 Remove the fuser unit. 7 Prepare a new fuser unit. " 8 184 Be careful not to touch the surface of the fuser roller. Insert the fuser unit.
9 10 11 12 Tighten the two screws to secure the fuser unit. Close the right side cover; slowly lower the scanner unit, and then close the front cover. Reconnect the power cord, and turn on the machine. Reset the counter with ADMIN. MANAGEMENT/SUPPLIES REPLACE/FUSER UNIT in the UTILITY menu.
186 Replacing Consumables
8Maintenance
Maintaining the Machine CAUTION Read all caution and warning labels carefully, making sure to follow any instructions contained in them. These labels are located on the inside of the machine’s covers and the interior of the machine body. Handle the machine with care to preserve its life. Abuse handling may cause damage and void your warranty.
Do not cover the machine immediately after using it. Turn it off and wait until it cools down. Do not leave the machine’s covers open for any length of time, especially in well-lit places; light may damage the toner cartridges. Do not open the machine during printing. Do not tap media stacks on the machine. Do not lubricate or disassemble the machine. Do not tilt the machine. Do not touch the electrical contacts, gears, or laser devices.
Cleaning the Machine CAUTION Be sure to turn off the machine and unplug the power cord before cleaning.
Media Rollers The accumulation of paper dust and other debris on the media rollers can cause media-feeding problems. Cleaning the Media Feed Rollers (Manual Feed Tray) 1 2 Open Tray 1. Press down on the center of the paper-lifting plate until the left and right locking tabs (white) lock into place.
3 4 192 Clean the media feed rollers by wiping them with a soft, dry cloth. Close the tray.
Cleaning the Media Feed Rollers (Tray 2/3) 1 2 3 Pull out the tray. Clean the media feed rollers by wiping them with a soft, dry cloth. Close the tray.
Cleaning the Media Transfer Rollers for Tray 3 1 Open the right side cover of Tray 3. " 2 3 194 Before opening the right side cover of Tray 3 , fold up Tray 1. Clean the media transfer rollers by wiping them with a soft, dry cloth. Close the right side cover of Tray 3.
Cleaning the Media Feed Rollers for the ADF 1 2 3 Open the ADF feed cover. Clean the media feed rollers by wiping them with a soft, dry cloth. Close the ADF feed cover.
Cleaning the Media Feed Rollers for the Duplex 1 Pull the lever, and then open the right-side cover. " 2 3 196 Before opening the right-side cover, fold up Tray 1. Clean the feed rollers by wiping them with a soft, dry cloth.
Laser Lens This machine is constructed with four laser lenses. Clean all lenses as described below. The laser lens cleaning tool should be attached to the inside of the front cover. 1 2 3 Open the machine’s front cover and remove the cleaning tool from the machine’s front cover. Insert the laser lens cleaning tool into the laser lens cleaning opening, pull it out, and then repeat this back and forth movement 2 or 3 times. Clean between each of the laser lenses in the same way.
4 5 198 Return the laser lens cleaning tool to its holder on the inside of the front cover. Close the front cover.
9Troubleshooting 9
Introduction This chapter provides information to aid you in resolving machine problems you may encounter, or at least guide you to the proper sources for help.
Printing a Configuration Page 1 In the main screen, press the + or , key to select REPORT/STATUS, 2 3 4 and then press the Select key. Press the + or , key to select REPORT, and then press the Select key. Press the + or , key to select CONFIGURATION PAGE, and then press the Select key. Press the Start-B&W key or the Start-Color key.
Preventing Media Misfeeds Make sure that... Media matches the machine specifications. Media is flat, especially on the leading edge. The machine is on a hard, flat, level surface. You store media in a dry location away from moisture and humidity. You remove transparencies from the output tray immediately after printing to avoid static buildup.
Understanding the Media Path Understanding the media path will help you locate media misfeeds. 1. ADF media feed rollers 2. Document feed tray 4 13 5 3. Document output tray 4. Toner cartridge 12 5. Fuser unit 11 6. Duplex 10 7. Tray 1 (manual feed tray) 8. Tray 3 (optional lower feed unit) 6 7 9 8 Media path 9. Tray 2 10. Laser 11. Imaging unit 1 2 3 12. Transfer belt unit 13.
CAUTION Unfused toner can mess your hands, clothes, or anything else it gets on. If you accidentally get toner on your clothes, lightly dust them off as best as you can. If some toner remains on your clothes, use cool, not hot water, to rinse the toner off. If toner gets on your skin, wash it off with cool water and a mild soap. CAUTION If you get toner in your eyes, wash it out immediately with cool water and consult a doctor.
Media Misfeed Message Page Reference MP TRAY JAM page 206 OPEN RIGHT DOOR HORIZONTAL TRANS JAM page 224 OPEN FRONT COVER UP SCANNER UNIT OUTPUT JAM page 224 OPEN FRONT COVER UP SCANNER UNIT SWITCH BACK JAM page 222 OPEN FRONT COVER UP SCANNER UNIT ORIGINAL DOC. JAM page 215 OPEN DOC.
Clearing a Media Misfeed from Tray 1 (Manual Feed Tray) and Transfer Roller 1 Pull the lever, and then open the right side cover. " 2 206 Before opening the right side cover, fold up Tray 1. Carefully pull out the misfed media.
CAUTION The area around the fuser unit is extremely hot. Touching anything other than the indicated levers may result in burns. If you get burned, immediately cool the skin under cold water, and then seek professional medical attention. Note Decreased print quality may result if the surface of the image transfer belt or the transfer roller is touched. Be careful not to touch the surface of the image transfer belt or transfer roller.
3 208 Close the right side cover.
Clearing a Media Misfeed in Tray 2 1 Pull the lever, and then open the right side cover. " 2 Before opening the right side cover, fold up Tray 1. Carefully pull out the misfed media.
CAUTION The area around the fuser unit is extremely hot. Touching anything other than the indicated levers may result in burns. If you get burned, immediately cool the skin under cold water, and then seek professional medical attention. Note Decreased print quality may result if the surface of the image transfer belt or the transfer roller is touched. Be careful not to touch the surface of the image transfer belt or transfer roller.
3 4 5 Close the right side cover. Pull out Tray 2, and then remove all media from the tray. Fan the media you removed and then align it well.
6 7 212 Load the media face up in Tray 2. " " Make sure that the media is flat. Do not load paper above the mark. Close Tray 2.
Clearing a Media Misfeed in Tray 3 1 Open the right side cover of Tray 3. " 2 3 Before opening the right side cover of Tray 3, fold up Tray 1. Carefully pull out the misfed media. Close the right side cover of Tray 3.
4 5 6 7 214 Pull out Tray 3, and then remove all paper from the tray. Fan the paper you removed and then align it well. Load the paper face up in Tray 3. " " " Make sure that the paper is flat. Do not load paper above the mark. Slide the media guides against the edges of the paper. Close Tray 3.
Clearing a Media Misfeed from the ADF 1 2 3 Open the ADF feed cover. Remove the document from the ADF document feed tray. Lift to open the ADF cover.
216 4 Remove any misfed media. 5 Close the ADF cover. 6 Close the ADF feed cover.
Clearing a Media Misfeed from the Duplex 1 Pull the lever, and then open the right side cover. " 2 3 Before opening the right side cover, fold up Tray 1. Carefully pull out the misfed media. Close the right side cover.
Clearing a Media Misfeed from the Fuser Unit 1 2 3 Open the machine’s front cover. Slowly raise the scanner unit, and open the cover. Pull the lever, and then open the right side cover. " 218 Before opening the right side cover, fold up Tray 1.
4 5 Push up the levers of the fuser unit cover, and then open the cover. Carefully pull out the misfed media. " If the misfed media cannot be removed by pulling it down, pull it from the top of the fuser unit.
" If the paper becomes crinkled and jammed in the fuser unit, open the fuser unit cover, and then remove the paper. CAUTION The area around the fuser unit is extremely hot. Touching anything other than the indicated levers may result in burns. If you get burned, immediately cool the skin under cold water, and then seek professional medical attention.
Note Decreased print quality may result if the surface of the image transfer belt or the transfer roller is touched. Be careful not to touch the surface of the image transfer belt or transfer roller. 6 Push down the levers.
7 Close the right side cover; slowly lower the scanner unit, and then close the front cover. Clearing a Media Misfeed from the Switchback 1 2 222 Open the machine's front cover. Slowly raise the scanner unit, and open the cover.
3 4 5 Carefully pull out the misfed media. Close the cover, and slowly lower the scanner unit. Close the front cover.
Clearing a Media Misfeed from the Horizontal Transport Area 1 2 3 224 Open the machine's front cover. Slowly raise the scanner unit, and open the cover. Carefully pull out the misfed media.
4 5 Close the cover, and slowly lower the scanner unit. Close the front cover.
Solving Problems with Media Misfeeds " Frequent misfeeds in any area indicate that area should be checked, repaired, or cleaned. Repeated misfeeds may also happen if you’re using unsupported print media or original media. Symptom Cause Solution Several sheets go through the machine together. The front edges of the media are not even. Remove the media and even up the front edges, then reload it. The media is moist from humidity. Remove the moist media and replace it with new, dry media.
Symptom Cause Solution Media is mis- The loaded document Load the correct document. For details fed in the does not meet the on the documents that can be loaded, ADF. specifications. refer to “Documents that can be loaded into the ADF” on page 93. The loaded document Load the document so that it does not exceeds the maxiexceed the maximum capacity. For mum capacity. details on the documents that can be loaded, refer to “Documents that can be loaded into the ADF” on page 93.
Symptom Cause Solution Media is mis- Envelopes are facing Load the envelopes in Tray 1 with the feeding. the wrong way in Tray flaps facing down. 1. If the flaps are on the long edge, load the envelopes with the flap edge toward the machine and the flap side facing down. Transparencies have Remove the transparencies and load collected static elec- them in Tray 1 one sheet at a time. Do tricity in the tray. not fan transparencies before loading them. Unsupported media (wrong size, thickness, type, etc.
Solving Other Problems To order KONICA MINOLTA consumables, go to www.q-shop.com. Symptom Cause Solution Machine The power cord is not Turn off the machine, confirm that the power is not correctly plugged into power cord is correctly plugged into on. the outlet. the outlet, and then turn on the machine. Something is wrong with the outlet connected to the machine. Plug another electrical appliance into the outlet and see whether it operates properly.
Symptom Cause Solution Printing takes too much time. The machine is set to a slow printing mode (for example, thick stock or transparency). It takes more time to print with special media. When using regular paper, make sure that the media type is set properly in the driver. The machine is set to It takes time for printing to start in power saving mode. power saving mode. The job is very complex. Wait. No action needed.
Symptom Cause Solution Some parts of the image are lost with 2in1 (4in1) copying. When printing envelopes, the zoom ratio was specified, and then 2in1 (4in1) copying was set. With 2in1 (4in1) copying, the zoom ratio is automatically adjusted. For 2in1 (4in1) copying on media with a narrow printing area, such as envelopes, set 2in1 (4in1) copying, and then adjust the zoom ratio, if necessary. Machine The power cord is not resets or correctly plugged into turns off fre- the outlet. quently.
Symptom Cause Solution With N-up on multiple copies, the output is incorrect. Both the printer driver and the application have been set for collation. For N-up on multiple copies, choose Collate only in the printer driver’s Basic Tab. Do not set collation in the application. Booklet Left and Right Binding output is incorrect. Both the printer driver and the application have been set for collation.
Symptom Cause Solution Scanned images are noisy. Resolution is set to 150 x 150 while the scan mode is set to MIX or TEXT. Set the scan mode to PHOTO. Some areas Acrobat 8 (Macintosh With the Acrobat Scan setting, turn off of the version) is used for the OCR and Filtering functions. scanned scanning the image. image are missing. The web-based utility cannot be accessed. The PageScope Web Connection Administrator's password is incorrect.
Symptom Cause Solution Media is wrinkled. The media is moist Remove the moist media and replace it from humidity or hav- with new, dry media. ing water spilled on it. The media feed roller Check them for damage. If necessary, or fuser unit is defec- contact Technical Support with the tive. error information. Unsupported media (wrong size, thickness, type, etc.) is being used. Use KONICA MINOLTA-approved media. See “Specifications” on page 66. Also, refer to http://printer. konicaminolta.
Solving Problems with Printing Quality Symptom Cause Nothing is printed, or there are blank spots on the printed page. One or more of the Remove the toner cartridges and toner cartridges may check if any is damaged. be defective. Solution One or more of the Remove the imaging units and check imaging units may be for damage. If it is damaged, replace it. defective. The media is moist from humidity. Adjust the humidity for media storage. Remove the moist media and replace it with new, dry media.
Symptom Cause Solution Image is too Laser lens is dirty. light; there is The copy density is low image set too light. density. The media is moist from humidity. There is not much toner left in the cartridge. Clean the laser lens. Select a darker copy density. Remove the moist media and replace with new, dry media. Replace the toner cartridge. One or more of the Remove the toner cartridges and toner cartridges may check for damage. If it is damaged, be defective. replace it.
Symptom Cause Solution Image is blurred; background is lightly stained; there is insufficient gloss of the printed image. One or more of the Remove the toner cartridges and toner cartridges may check for damage. If it is damaged, be defective. replace it. One or more of the Remove the imaging units and check imaging units may be for damage. If it is damaged, replace it. defective. The original glass is dirty. Clean the original glass. For details, refer to “Cleaning the Machine” on page 190.
Symptom Cause Solution Irregular The media is moist print or mot- from humidity. tled image appears. Unsupported media (wrong size, thickness, type, etc.) is being used. Adjust the humidity in the media storage area. Remove the moist media and replace it with new, dry media. Use KONICA MINOLTA-approved media. See “Specifications” on page 66. Also, refer to http://printer. konicaminolta.com for a complete list of currently approved media.
Symptom Cause There are toner smudges or residual images. One or more of the Remove the toner cartridges and toner cartridges are check for damage. If it is damaged, defective or installed replace it. incorrectly. There are toner smudges on the back side of the page (whether or not it has been duplexed). The media transfer roller is dirty. Clean the media transfer roller. The media path is dirty with toner. Print several blank sheets and the excess toner should disappear.
Symptom Cause Solution Image defects. The laser lens is dirty. Clean the laser lens. A toner cartridge may Remove the toner cartridges and be leaking. check for damage. If it is damaged, replace it. A toner cartridge may Remove the toner cartridge with the be defective. color causing the abnormal image. Replace it with a new toner cartridge. One or more of the Remove the imaging units and check imaging units may be for damage. If it is damaged, replace it. defective.
Symptom Cause Line art does The line art setting for not print in 2400 x 600 dpi color. requires Color Matching to be turned off. Solution In the printer driver, go to Quality tab and choose Off in the Color Matching. Lower the resolution to 1200 x 600 or 600 x 600 dpi. The color One or more of the Remove the imaging units and check has a poor imaging units may be for damage. If it is damaged, replace it. reproduction defective. or has poor color density.
Status, Error, and Service Messages Status, error, and service messages are displayed in the message window. They provide information about your machine and help you locate many problems. When the condition associated with a displayed message has changed, the message is cleared from the window. Status Messages 242 This message... means... ACCEPTED The settings were applied. No action needed. Do this... DATA RECEIVING This machine is receiving data.
Error Messages " For details on fax error messages, refer to the Facsimile User’s Guide on the Documentation CD/DVD. This message... means... Do this... ADDRESS IS TOO LONG The e-mail address retrieved from the LDAP server exceeds 64 characters. This machine can handle addresses containing no more than 64 bytes. Use a shorter address. CANNOT CONNECT While the scanned document was being sent in Scan mode, a connection with the specified server could not be established.
This message... means... Do this... DISCONNECT The connection to the USB memory device was interrupted. Check the connection to the USB memory device, and then try sending the fax again. USB Memory DISCONNECT xxx Server The connection to Check the settings the server was inter- specified in the NETrupted. WORK SETTING and E-MAIL SETTING menus, and then try sending the data again. Fuser Unit Life The time to replace Replace the fuser unit. the fuser unit has been reached.
This message... means... Do this... JOB CANCELED While a document was being scanned from the original glass in Scan mode, more than one minute had passed after the first page of the document was scanned or the data could not be sent. Therefore, the scan job was automatically canceled. Turn the machine off, and then, after waiting a few seconds, turn it on again. When sending multiple pages, for example, from a book, scan the first page, and then scan the next page within one minute.
This message... means... Do this... NO NETWORK SETTING The network settings had not been completely specified when the machine was switched to Scan mode. Before scanning in Scan mode, specify the network settings in the NETWORK SETTING menu. NO SUITABLE PAPER Paper suitable for printing is not loaded in a paper tray. Load paper suitable for printing into a paper tray. No speed dial destination or group dial destination is registered.
This message... means... Do this... OUTPUT TRAY FULL The output tray is full of paper. Remove all paper from the output tray. REMOVE PAPER OVER SEARCH TIME Communication with Establish a connection the LDAP server with the LDAP server has timed out. again. PAPER EMPTY The indicated paper Load media into the tray has run out of indicated tray. paper. LOAD PAPER (xxx) PAPER SIZE ERROR RESET PAPER (xxx) REMOVE ORIGINAL IN ADFR Paper of the selected size is not loaded in a paper tray.
This message... means... Do this... THE PARTY IS FULL The maximum number of 236 destinations for the scan data has been reached. Send the data, and then try scanning again. Otherwise, delete unnecessary destinations before adding the desired ones. TONER EMPTY The indicated toner Replace the indicated cartridge has toner cartridge. become empty. (This message appears if TONER EMPTY STOP on the MACHINE SETTING menu is set to ON.
This message... means... Do this... USB MEMORY FULL There is no space available on the USB memory device connected to this machine. Delete data from the USB memory device to create free space, or use a different USB memory device. xxx COVER OPEN The indicated cover Close the indicated is open. cover. CLOSE xxx COVER The indicated door is open. Close the indicated door. xxx SERVER ERROR The file cannot be saved on the indicated server. Check the status of the indicated server.
Service Messages These messages indicate a more serious fault that can only be corrected by a customer service engineer. If one of these messages appears, turn the machine off, then turn it on again. If the problem persists, contact your local vendor or authorized service provider. This service message... means... Do this... MACHINE TROUBLE An error has been detected with the item indicated “xxxx” in the service message. Reboot the machine.
10Installing Accessories 10
Introduction Note Any damage to the machine caused by the use of accessories not manufactured or supported by KONICA MINOLTA will void your warranty. This chapter provides information about the following accessories. Tray 3 Lower feeder unit with 500-sheet tray included Note Installing accessories always requires that the machine and accessories are turned off and unplugged during installation. " 252 For details on the available options, refer to http://printer. konicaminolta.com.
Antistatic Protection Note It’s very important to protect the printer controller board from electrostatic damage while performing any task involving the controller board. Turn off all power switches first. If an antistatic wrist strap is provided in your printer option kit, attach one end of it to your wrist and the other end to the bare metal chassis on the back of your printer. Never attach the wrist strap to any piece of equipment with an electrical current present.
Tray 3 (Lower Feeder Unit) You can install up to one optional lower feeder unit (Tray 3). The lower feeder unit increases your machine’s media feed capacity by 500 sheets.
Installing Tray 3 Note Since consumables are installed in the machine, be sure to keep the machine level when moving it in order to prevent accidental spills. 1 2 3 Turn off the machine and disconnect the power cord and interface cables. Prepare the lower feeder unit. " Be sure to place the lower feeder unit on a level surface. Open the right side cover of the lower feeder unit. " The right side cover of the lower feeder must be opened before the feeder can be installed onto the machine.
4 With another person’s help, place the machine on top of the lower feeder unit, making sure that the positioning pins on the lower feeder unit correctly fit into the holes on the bottom of the machine. 55 kg 121 lbs WARNING! This machine weighs approximately 55 kg (121 lb) when it is fully loaded with consumables. The machine must be lifted by two people. 5 6 256 Close the right side cover of the lower feeder unit. Reconnect all interface cables.
7 8 Reconnect the power cord, and turn on the machine. From the printer driver, correctly specify the setting for Tray 3. " For details on specifying printer driver settings, refer to “Selecting Printer Driver Options/Defaults (for Windows)” on page 98.
258 Tray 3 (Lower Feeder Unit)
AAppendix
Technical Specifications Type Desktop (Tandem Full Color A4 laser beam printer-based all-in-one) Document holder Stationary Developing system Mono-component SMT Fusing system Belt fusing system Resolution 2400 x 600 dpi, 1200 x 600 dpi, 600 x 600 dpi First print Simplex Monochrome/Full Color 18.0 seconds for A4/Letter (plain paper) First copy Simplex Monochrome 25.0 seconds for A4/Letter (plain paper) (Normal 600 x 300 dpi) Full color 28.
Media sizes Tray 1 (manual feed tray) Paper width: 92 to 216 mm (3.6" to 8.5") Paper length: 148 to 356 mm (5.8" to 14.0") Tray 2 Paper width: 92 to 216 mm (3.6" to 8.5") Paper length: 148 to 297 mm (5.8" to 11.
Operating temperature 10 to 35 °C (50 to 95 °F) Operating humidity 15% to 85% Power supply 120 V, 220 to 240 V (50 to 60 Hz, ±3%) Power consumption 120 V, 220 to 240 V: 1250 W or less Energy save mode: 25 W or less Amperage 120V : 11 A or less 220 to 240 V: 6 A or less Acoustic noise Standby: 39 dB or less Printing: 54 dB or less Copying: 56 dB or less External dimensions Height: 578 mm (22.8") Width: 539 mm (21.2") Depth: 590 mm (23.
Consumable Life Expectancy Chart User-Replaceable Item Average Life Expectancy Toner cartridge Standard in-box Cartridge: Printed within a constant environment 3,000 pages or more (continuous) Printed outside of a constant environment 2,400 pages or more (continuous) Replacement Cartridge (Standard-Capacity): Printed within a constant environment 4,000 pages or more (continuous) Printed outside of a constant environment 3,200 pages or more (continuous) Replacement Cartridge (High-Capacity): Printed withi
" The values shown for the toner cartridge and waste toner bottle indicate the number of pages for simplex printing using A4/Letter-size media with 5% coverage. The actual life may differ (be shorter) depending on the printing conditions (coverage, paper size, etc.), differences in the printing method, such as continuous printing or intermittent printing (when print jobs of one page are often printed), or the type of paper used, for example, thick paper.
Entering Text When specifying the user name or programming the recipient name with one-touch dial keys, letters, accented characters, numbers and symbols can be entered. Key Operation Use the keypad to enter numbers, letters, and symbols.
Entering Names Keypad Available characters Key [1] [A] 1 1 .,'?¿!¡"1-()@/:;_ 2 2 ABC2abcÆÇàáâãäåæç 3 3 DEF3defÐèéêëð 4 4 GHI4ghiìíîï 5 5 JKL5jkl€£¢ 6 6 MNO6mnoØŒñòóôõöøœº 7 7 PQRS7pqrsß$ 8 8 TUV8tuvùúûü 9 9 WXYZ9wxyzÞýþ 0 0 (space)0 # # *+×÷=#%&<>[]{}\|µ^`~ Entering E-mail Addresses 266 Keypad Available characters Key [1] [A] 1 1 .
Changing Input Mode Each press of the ters. key switches the input mode between numbers and let- [1]: Numbers can be typed in. [A]: Letters can be typed in. Inputting Example The procedure for entering text is described below, using “NJ Office” as an example. 1 2 3 4 5 6 7 8 9 10 11 Press the key to change the input mode so that letters can be entered. Press the 6 key twice. “N” is entered. Press the 5 key once. “J” is entered. Press the 0 key once. A space is entered. Press the 6 key three times.
Correcting Text and Input Precautions To erase all entered text, hold down the Back key. To delete only part of the entered text, use the * and ) keys to move the cursor (_) to the character that you want to delete, and then press the Back key. If multiple characters are assigned to a single key, “OK=)” appears at the bottom of the screen. If the same key is to be used to enter two characters in a row, press the ) key after selecting the first character. (Refer to the above inputting example.
Our Concern for Environmental Protection As an ENERGY STAR® Partner, we have determined that this machine meets the ENERGY STAR Guidelines for energy efficiency. What is an ENERGY STAR product? An ENERGY STAR product has a special feature that allows it to automatically switch to a “low-power mode” after a period of inactivity. An ENERGY STAR product uses energy more efficiently, saves you money on utility bills and helps protect the environment.
270 Our Concern for Environmental Protection
Index Numerics 2in1/4in1 copy 112 A Address book Searching address 135 Selecting address 135 Admin.
Copy Setting menu 51 L D Label 70 Layout tab 104 LDAP server Registering speed dial 142 Searching address 136 Letterhead 71 Loading document 95 Loading media 76 Device Options Setting tab 105 Dial Register menu 53 Duplex Copy 117 Scan 147 E Electrostatic discharge 253 Entering text 265 Correcting text 268 Input mode 267 Input precautions 268 Envelope 69 F Favorite list Deleting address 140 Registering address 138, 139 Selecting address 133 FAX RX Operation menu 56 FAX TX Operation menu 54 G Glossy me
Overlay tab 104 P Page margins 75 Paper Setup menu 34 Plain paper 67 Postcard 71 Poster copy 116 Print media 66 Imageable area 75 Storage 92 Print media type Envelope 69 Glossy media 73 Label 70 Letterhead 71 Plain paper 67 Postcard 71 Recycled paper 67 Thick stock 68 Transparency 72 Print quality 235 Print screen 23 Printer driver Displaying 100 Setting 102 Q Quality tab 104 R Recycled paper 67 Repeat copy 115 Reporting menu 59 S Scan 122 Data format 146 Delete queued transmission job 148 Duplex 147 Re
For Windows 123 U USB memory device 130 Utility menu 27 Admin.
