ServiceLink Manual

Chapter 8. Configuring the Computers on Your Network
Benefits of POP3 Drawbacks of POP3
Even when you are not connected to your network, you have
access to the e-mail stored on your desktop.
POP3 was not originally intended to support users accessing
and managing their e-mail from remote systems. Because your
e-mail is stored on your desktop, setting up remote access of
your e-mail when you are at a different computer can be
complex.
IMAP e-mail, in contrast, is designed to permit interactive access to multiple mailboxes from multiple client machines. You manage
your e-mail on the mail server over the network. You read your e-mail over the network from your desktop, but the e-mail is not
stored on your desktop machine - rather, it is permanently stored and managed on the server.
Benefits of IMAP Drawbacks of IMAP
You can access all of your new and stored e-mail from any
machine connected to a network.
Because all employee e-mail is stored on the server, backup of
e-mail is easily accomplished.
If you are not connected to a network, new and stored e-mail
messages are not available to you.
8.4. Configuring Your E-mail Application
Each user’s e-mail application requires information about that user’s account, where to send outgoing e-mail and pick up incoming
e-mail. This information is usually entered in the "preferences" or "options" section. Most e-mail applications require you to enter
the following information:
User’s e-mail address: The user’s e-mail address is the user account as created in the server manager plus the @domain name.
Typically it will be in the form of [e-mail] (e.g. [e-mail]).
E-mail server or outgoing e-mail SMTP server: This is the name of the e-mail server from the server. Normally you should just
enter mail here. If you prefer, you should also be able to use the full domain name of mail.yourdomain.xxx (e.g. mail.tofu-dog.com).
E-mail account name or user name: this is the name before the @ in the e-mail address. For example, the username for
"[e-mail]" is "afripp".
If you choose POP3 e-mail service:
Enable POP3 protocol: Typically, to enable the POP3 protocol for incoming e-mail, you click on the POP3 checkbox or select
POP3 from a pull-down menu in the section of your e-mail application dedicated to the incoming e-mail server.
Disable IMAP protocol: To disable the IMAP protocol for outgoing mail (not all e-mail applications have IMAP protocol) click the
IMAP checkbox "off".
Delete read e-mail from server: We recommend you configure your e-mail application so e-mail that has been read is not left on the
server. To do this, click off the checkbox marked "leave mail on server" or click on the checkbox marked "delete mail from server".
If you select IMAP e-mail:
Enable IMAP protocol: Typically, to enable the IMAP protocol for incoming e-mail (note that not all e-mail applications offer
IMAP support) you click on the IMAP checkbox or select IMAP from a pull down menu in the section of your e-mail application
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