Specifications

2  Introduction Computer Tutorial 3
Reference material
The material presented in this tutorial can be used without referring to other sources. The
authoritative reference to the software is the documentation provided with the CGA
Educational version of Sage Accpac ERP on the CD. First-time users are advised not to use
the documentation until they have acquired the basic skills for Accpac from this
tutorial.
Overview
This tutorial contains seven lessons and four appendices.
Each lesson builds on material covered in a previous lesson. It is important that you master
the material covered in one lesson before attempting the next. At the end of each lesson is a
set of self-testing questions. Use these questions to gauge how well you have mastered the
material.
The instructions in the exercises in this tutorial are often detailed and explicit. You are
advised to follow the exercises closely, as the skills are progressive. It is generally assumed
that you will follow the sequence of instructions as presented.
On average, each lesson is designed to take about an hour or two to complete. However, you
should allow additional time to answer the self-testing questions at the end of each lesson and
to do further practice. Only with constant practice will you gain confidence with an
accounting program.
Lesson 1 Basic concepts of a general ledger and Sage Accpac ERP CGA 5.6A
The purpose of this lesson is to provide an overview of the basic concepts of a general ledger,
first in a manual accounting system, then in its computerized equivalent. The lesson
introduces the features of Accpac General Ledger. The procedures used to install and start up
Sage Accpac ERP CGA 5.6A are explained. The first hands-on use of Accpac begins with
selected icons.
Lesson 2 Working with a chart of accounts
This lesson describes how a chart of accounts is set up in Accpac and how accounts are
managed. Adding, modifying, and deleting general ledger accounts from the chart of accounts
is also detailed. The input features of the G/L Accounts window are described. The use of
Accpac online Help is explained. The backup method used with Windows is outlined.
Lesson 3 Managing transactions
This lesson shows you how transactions are processed. Transaction details are explained and
the transaction batch defined. The lesson explains how to enter, modify, delete, and print a
transaction batch.
Lesson 4 Posting transaction batches
This lesson explains how to check a batch status and points out the importance of backing up
before posting. It also explains in detail how to review and post transactions. You learn how
to make changes to account balances after transactions are posted. Finally, you learn how to
delete an account number.