Specifications

Computer Tutorial 3 Lesson 7  1
LESSON 7
Maintaining Accpac
Topic outline
7.1 A logical chart of accounts
7.2 Maintenance procedures
7.3 Operating procedures
7.4 Month-end procedures
7.5 Year-end procedures
7.6 Starting a new fiscal year
7.7 Internal controls
7.8 Self-testing questions
7.9 Taking stock
Overview
Routine and structured maintenance of a computerized general ledger ensures smooth
operation of all accounting work. This lesson provides guidelines on initial setup and
maintenance for Accpac.
Learning objectives
Design a chart of accounts with a logical structure.
Develop and implement procedures for operating and maintaining a general ledger.
Perform month-end procedures for a general ledger.
Perform year-end procedures for a general ledger.
Develop and implement internal controls to ensure the integrity of the general ledger.
Starting up
If you are continuing from Lesson 6, close all windows and proceed to step 2. Otherwise:
1. Start Sage Accpac ERP CGA 5.6A.
2. In the Open Company dialog box, select Sample Company Ltd. and click OK. The
company desktop is displayed.
TOPIC 7.1
A logical chart of accounts
An important step in setting up a general ledger is designing the structure of the chart of
accounts. No standards exist in Canada for this purpose, so the accountant typically decides
on an appropriate structure. Following are five basic rules of design:
1. Use account numbers rather than account names.
2. Group accounts into logical blocks, using numeric ranges.
3. Leave sufficient gaps between accounts for future additions.
4. Use meaningful names for account descriptions. These same names will be used in
the financial statements.