Specifications

Computer Tutorial 3 Appendix B  3
press the BACKSPACE or DELETE key to erase the entire debit amount. Press ENTER
(or TAB) to move the cursor to the Credit column, where you can enter the credit
amount. Click Save to save the changes to the entry.
6. Ensure your preferred print destination is selected using File, Print Destination. In the
G/L Batch List window, find and select the batch you wish to print. Click the Print
button. The G/L Batch Listing Report window appears. Select your criteria or accept
the defaults. Click Print.
Lesson 4
1. During posting, a lot of files are updated to include the effects of the transaction
entries. If there is a hardware or software problem, the data files will be corrupted.
Besides restoring the files from backup, there is no solution except for re-creating the
data from scratch or having a consultant repair the data. Data repair is always
expensive and causes delays. Re-creating the data from scratch is never practical. If
there are a lot of errors in a very large batch, it may be easier to restore the files from
the backup, modify the batch, and post it again.
2. If any of the transaction entries in a batch contains an error, it will not be posted to
the general ledger. The batch will look like it has been posted, but when you go back
into the list of batches it will still be there.
3. Once a transaction batch has been posted, you cannot edit any of the transactions in
the batch. However, changes can be made by posting adjusting entries.
4. There are two methods to correct or change an error in a transaction that has been
posted:
a. Post an entry that adjusts the accounts to the desired amount:
Dr. Cr.
Revenue 500.00
Accounts receivable 500.00
b. Create two entries — one to reverse the original entry, and another to enter
the amounts correctly:
Revenue 1,800.00
Accounts receivable 1,800.00
Accounts receivable 1,300.00
Revenue 1,300.00
Lesson 5
1. A transactions listing is a detailed record of transactions posted to all the general
ledger accounts. Although it can be printed at any time, it is a good practice to print
and file the listing of all accounts at the end of a fiscal period, after all transactions
have been entered and posted to the general ledger. The transactions listing is used to
verify transactions that result in the account balance. At year end, it is desirable to
print the transactions listing for the entire year. This can assist you with year-end
reconciliations, and so on.
2. A trial balance produced by Accpac is always in balance if the trial balance includes
all accounts. This is because you cannot post transactions into the general ledger
which would cause the general ledger to be out of balance.