Specifications

6  Appendix C Computer Tutorial 3
5. Click the radio button next to Copy, As Is. Click Replace. Note the amounts from the Inquiry
Amount column have been copied to the Budget Amount column. Clicking Add to doubles
the amount in the Budget Amount column.
6. In this manner, you can select different Budget methods and have the amounts calculated for
you. You can enter an amount directly into the Budget Amount column at any time. Click
Clear to start over. This does not delete, just simply clears the field. When satisfied with your
changes, you would click Save. To preserve the original budget set, you should close the
window without saving.
Note:
When specifying an amount, pay attention to the normal balance of an account. For example, using Sales, which is a
revenue account, you must add a negative number to increase the amount, as the normal balance is a credit.
TOPIC C.2
Viewing and printing budget data
You can view the budget data of individual accounts on the screen using the Budget
Maintenance window or the Fiscal Set Comparison window. These two windows are very
similar; the main difference is that the Fiscal Set Comparison window compares the two sets
of data and calculates the difference between them. Budget data can only be viewed one
account at a time. To view or print a budget set, or a comparison of a budget set to actual
results, you would need to create a new specification file. Specification files were described
in Lesson 6. The main change needed to the specification file would be to the formula that
generates the account balances. Instead of “BALP” which generates balances at the end of the
current period, you would use “1BALP” for Budget Set 1, or “2BALP” for Budget Set 2 and
so on for the five budget sets.