Specifications

Computer Tutorial 3 Appendix D  1
APPENDIX D
Glossary
Some of the technical terms used in this tutorial are listed and defined below. Certain
definitions are specific to Accpac.
Account
An account is a type of record where individual transactions are recorded. It may contain up
to 45 alphanumeric characters and can be divided into as many as 10 segments. Each account
code in a general ledger must be unique. For sorting purposes, it is preferable to use numbers
for account codes.
Account description
A description of an account contains up to 60 alphanumeric characters and is used to describe
the contents of a general ledger account.
Account group
The general ledger provides account groups that are used for grouping accounts in the
financial statements. Account groups can also be used to sort the Chart of Accounts report.
Examples of account groups are Current Assets, Revenue, and Costs and Expenses.
Account history
An account history is a record of summarized account balances for historical years.
Account segment
A portion of the account code that represents a particular area of a business or an account
category. For example, an account code can be divided into segments that represent different
business locations, product types, or profit centres.
Active window
The window that is currently displayed “on top” of the other windows on your computer’s
desktop. Only one window can be active at a time.
Alert message
A message that appears when inappropriate, inadequate, or unclear data or instructions are
issued, when data is not accessible, or when a confirmation is sought. Using the Help button
in the alert message dialog box can provide additional information about some messages and
their causes.
Alphanumeric
Letters, numbers, punctuation, and commonly used symbols in text such as $, &, %, and ?.
Audit trail
A detailed record that provides a means to trace all changes to an account balance.
Auto allocation
Amounts posted to an auto allocation account will be disbursed over other General Ledger
accounts.
Backup
A duplicate copy of the general ledger data made as a precaution prior to posting or closing
the general ledger.