Specifications

2  Appendix D Computer Tutorial 3
Batch
A group of transactions. Total debits and credits in a batch must be equal before the batch is
posted.
Chart of accounts
A complete list of the account numbers used to represent the financial information of an
organization.
Clearing transaction
A clearing transaction is a transaction used to transfer the balance of an account to another
account without deleting the account. Clearing transactions are also useful when accounts are
obsolete but cannot be deleted because they have current-year activity that must appear on the
financial statements.
Closing entries
The closing entries of the general ledger comprise entries that sum up the Revenue and
Expense accounts and post the net amount to the Retained earnings account. The Revenue
and Expense accounts are then zeroed out. The account balances of the general ledger before
closing become the historical data after closing.
Comma-delimited format
Comma-delimited format is the standard comma separated ASCII character format used when
exporting a report so that it can be read by database programs.
Consolidation
Consolidation is a process that totals transaction detail into a single summary amount to be
carried forward to the next period. The procedure is optional and should only be used when
detailed information in a previous period is no longer required.
Credit
An increase in revenue, equity, or liability accounts. A decrease in expense or asset accounts.
Data entry fields
Data entry fields are specific areas in a window in which selections are made, information is
entered, or additional information is accessed.
Debit
An increase in expense or asset accounts. A decrease in revenue, equity, or liability accounts.
Default value
The default value is a value that is automatically displayed in a window by the program
unless a different value is entered.
Entry
An entry is a single transaction, or the data entered in a single field in a window.
Error message
See Alert message.
Field
A field is a window area in which a single entry is made.
Finder button
An Accpac feature used to display a Finder window of input options for the field next to the
button.