Specifications

Computer Tutorial 3 Lesson 1  15
Accpac uses a design similar to Windows Explorer. On the left-hand side is a navigation pane
that shows services and the general ledger application. Within these folders are icons for
specific tasks, which may be contained within a subfolder. A plus sign indicates a subfolder is
contained within the folder. Clicking on the plus sign displays the subfolders. The right-hand
side displays icons for the specific tasks contained within the folder selected on the left-hand
side navigation pane. An icon with a curved arrow in the left corner of the icon indicates that
the icon is a subfolder with tasks that can be accessed by double-clicking on the icon. If the
icon does not have a curved arrow, then it is a task that can be started by double-clicking on
the icon.
In Exercise 1.2, you view the chart of accounts. Before starting the exercise, set your
preferred print destination by clicking File Print Destination. Click on the radio button of your
choice. Preview is fine for this exercise. Click OK.
EXERCISE 1.2
Viewing the chart of accounts
1. Double-click the General Ledger icon, then the G/L Reports icon. Alternatively, you
can click on G/L Reports on the left navigation pane. Then double-click the Chart of
Accounts icon. The G/L Chart of Accounts Report window opens.
2. Accept all defaults by clicking Print.
3. A preview of G/L Chart of Accounts Report (Short Form) opens, displaying a list of
all the accounts.
4. You have the option of printing a hard copy if you wish. For now, exit the window
by clicking the Close button, then close the Chart of Accounts Report window to
return to the General Ledger (Chart of Accounts) screen. Click on Sample Company
Ltd. on the left navigation pane to return to the company desktop.
Session date
You enter the session date in the Open Company dialog box at the same time you select a
company. The date displayed will be the Windows system date unless you entered a future
date at last sign-in. In that case, the future date will be displayed. The date entered as the
session date is used as the default date for transaction entries by your computer. It also
determines the date on any reports you generate. However, you can select any year and period
to generate reports from, or enter transactions into. For example, the date can be 2006 and
you can print reports for the 2010 fiscal year as you will in this tutorial. A real-world example
would have the date as 2006 generating reports from 2005 or 2004. The data sets created for
this tutorial all have a fiscal year that begins on January 1, 2010.
TOPIC 1.10
Using a practice general ledger
At the end of each lesson is a set of self-testing questions. When answering these questions, it
is often useful to try out some of the commands in the Accpac program. However, you may
not want to risk changing the data and settings for the main part of the tutorial. There is
another general ledger data set called Sample Company Inc. available for whatever further
practice you require.