Specifications

18  Lesson 2 Computer Tutorial 3

The following column displays the account configuration: B for balance sheet
or I for income statement accounts, DR (debit) or CR (credit) signifies normal
balance of the account, F for functional currency, and M for multicurrency.

The Post in column then follows. This signifies whether the account will post in
detail or in consolidated fashion.

The Structure code column tells you the structure used for the account code.
ACC for 4 digits, ACCDIV for 7 digits, and REGION for 9 digits.

Cntrl. Acct. and Alloc. by indicate whether the account is a control account or
an allocation account.

Qty. and Units indicate whether the account maintains quantities.
 The number of accounts printed is shown at the bottom left of the report. This
figure can help you determine if any additions or deletions occurred.
TOPIC 2.6
Adding, modifying, and deleting accounts
In Exercises 2.5, 2.6, and 2.7, you add, modify, and delete accounts from the chart of
accounts.
EXERCISE 2.5
Adding accounts to the chart of accounts
Adding a new account
You can add a new account to the chart of accounts by following these steps. Each field that
has a drop-down arrow provides a list of choices. Click the drop-down arrow and select an
item from the list.
1. Click on G/L Accounts on the left navigation pane. Double-click on the Accounts
icon on the right. The G/L Accounts window opens.
2. Enter 1035 in the Account field and press TAB. The cursor jumps to the Description
field. Pressing ENTER does nothing as you have not entered all required fields.
3. In the Description field, type Bank - savings, then press TAB.
4. Choose a Structure Code by clicking the Finder button to the right of the structure
code field. Choose ACC by clicking on it, then click Select, or simply double-click
on ACC.
5. Choose Balance Sheet as the Account Type.
6. Under Normal Balance, select Debit.
7. Choose Other assets as the Account Group.
8. Ensure the status is Active, and Post to Account is Detail. The remaining four options
should be unchecked.
9. Verify the information entered in steps 2 to 8, then click Add. The G/L Accounts
window will clear. Account 1035 Bank - savings has been saved.
10. Keep the G/L Accounts window open for the next procedure.