Specifications

22  Lesson 2 Computer Tutorial 3
4. You should get a message box indicating the operation is complete (see Exhibit 2-
13). Click on OK. Then close the Dump Accpac Data window.
EXHIBIT 2-13
Summary box
General comments
You should back up your data whenever you have done a significant amount of work. Always
back up prior to posting because if something goes wrong with the posting, the data will be
corrupted and you may not have a working data set. Your backup timing will depend on many
factors. Too many backups are preferable to too few. Establish a backup plan that is both
simple and easy. If it becomes too complicated, you may tend to skip backups, which invites
disaster. Ask yourself how you would feel or how much work would be involved if, at this
particular moment, you lost all your work. Your answer should help you realize the
importance of a backup.
Many users maintain a number of “generations” of backup data. It is possible for accounting
data to become corrupted, and the backup process will not detect it. (The files are readable —
they just contain bad data.) For this and other reasons, many accountants follow the “three
generation” rule — always keep the three newest backups of your data in sequential order.
Make sure to label all data properly, and keep a detailed backup log.
TOPIC 2.8
Self-testing questions
1. Describe three ways you can enter information in the fields of an input window.
2. Explain the purpose of the following in Accpac:
a. account number
b. account description
c. account type
d. account group
3. What are the two types of accounts in a chart of accounts in Accpac? What
information do these types of accounts hold? All charts of accounts must have at
least one of a certain account type. Which account is it?
4. Describe how to print the chart of accounts in an Accpac general ledger.
5. State some guidelines for choosing numbers for a chart of accounts.