Specifications

Computer Tutorial 3 Lesson 3  5
EXERCISE 3.1
Creating a batch
1. The G/L Batch List window should still be open. If not, follow the instructions at the
beginning of Topic 3.2 to open it.
2. Click New. The G/L Journal Entry window opens (Exhibit 3-2).
EXHIBIT 3-2
G/L Journal Entry window
3. Leave the G/L Journal Entry window open for the next section.
The G/L Journal Entry window contains many fields. Read the following explanations of the
fields to familiarize yourself with this window.
Batch. Use the New button to create a new batch, or the Finder button or the scroll buttons to
search for already opened batches.
Batch Description. Type a maximum 60-character description of the batch here.
Entry. Use the New button to create a new entry, or the Finder button or the scroll buttons to
search for entries. The Drill-down button allows you to find the originating transaction (only
appears if the transaction came from a subledger such as AP or AR).
Entry Description. Type a maximum 60-character description of the entry here.
Date. The current session date is entered here by default. You may get a warning message if
the date is outside the date range defined in the Company Profile. However, you can still
process the transaction. This date will set the date for the next field, Year/Period, but it can be
changed. This date is also entered in the transaction detail lines within the journal entry.
Year/Period. This field contains the year and period to which the entry will be posted,
regardless of dates entered in other fields.