Specifications

Computer Tutorial 3 Lesson 3  13
TOPIC 3.6
Deleting a transaction batch
When there are many errors in a transaction batch, it may be simpler to delete the entire batch
and start over rather than edit the batch. You cannot re-use a deleted batch number.
As a precaution, before you delete one or more batches of transactions, you should back up
your entire general ledger. The reasons for regular backups have already been explained (see
Lesson 2). If you make a mistake in specifying the batch to be deleted, there is no means of
recovering the data except from your backup. Without a backup, you would need to enter the
data again.
Remember that you can only delete a batch that has not been permanently posted. Posting is
explained in Lesson 4. In Exercise 3.7, you open a batch that you previously created and
delete it.
EXERCISE 3.7
Deleting a transaction batch
1. In the G/L Batch List window, click batch 149 or search for it using the Finder
button.
2. Click Delete at the bottom of the G/L Batch List window. A confirmation box
appears, confirming that you want to delete the batch (Exhibit 3-7).
EXHIBIT 3-7
Batch delete confirmation box
3. In the confirmation box, click Yes. If you delete a batch by accident and want to
recover it, your only options are to restore it from backup or to re-enter the batch.
3. Close the G/L Batch List window to return to the company desktop.