Specifications

2  Lesson 4 Computer Tutorial 3
In Exercise 4.1, you view the G/L Batch List before posting the transaction batches.
EXERCISE 4.1
Viewing a batch status
1. Click G/L Transactions on the left navigation pane, then double-click the Batch List
icon on the right. The G/L Batch List window is displayed (Exhibit 4-1).
EXHIBIT 4-1
G/L Batch List window
2. In the G/L Batch List window, you can view the list of batches. You can specify
whether you want to view posted or deleted batches by selecting Show Posted and
Deleted Batches.
3. Before you can post a batch, the Ready To Post field must be set to Yes. Double-
clicking this field toggles it from Yes to No and back again.
4. Double-click on any batch (other than a deleted batch) to view the entries within the
batch.
TOPIC 4.2
Backing up before posting
This topic expands on the importance of doing a backup before posting. The reasons are:
 Risk of data loss. During the posting operation, many files are being opened, updated, and
closed. Any interruption to this process (a power failure, for example) may corrupt the data
and render the data files useless.
 Need to restore previous data. Sometimes it is helpful to restore previous data because a
series of accounting errors have been made, and it is simpler to start over.
Just before posting, the program recommends that you do a backup. Follow this suggestion
and back up the data files before proceeding to the next topic.