Specifications

2  Lesson 5 Computer Tutorial 3
 Batch Status: prints a record of all G/L batches
 Batch Listing: prints a record of transactions that have not been posted to the G/L
 Posting Journals: prints a record of transactions that have been posted to the G/L
Setup reports include:
 Chart of Accounts: prints a complete record of all accounts in the G/L
 Account Structures: prints a description of the account structures and the segments used
by each structure
 Segment Codes: prints a description of all segment codes and the retained earnings
account to which they close
 Source Codes: prints a description of all source codes
 Source Journal Profiles: prints a list of source journals and source codes that have been
assigned to each source journal
 Revaluation Codes: prints information about each revaluation code
 Options: prints a report of the options set under G/L Options
 Recurring Entries: prints information about all recurring entries that have been set up
TOPIC 5.2
Printing a transactions listing
The transactions listing provides detailed information on all transactions posted to the
accounts and furnishes an audit trail. This is particularly valuable if transaction details in the
general ledger are frequently purged to accommodate more data. If the general ledger is
purged, all transaction details are deleted from the database files, leaving only the account
balances for each period. Without these transaction details, it is difficult to prove the validity
of the balances. However, if a transactions listing is printed before the transaction details are
purged, it can be used to verify the transactions for a particular account balance.
Many companies choose not to purge transaction details until year-end for two reasons:
 Today’s computers have large hard drives that can store a lot of data.
 One single transactions listing for a complete year is easier to use than 12 monthly reports.
To make later searches for information easier, many companies print and file the transactions
listing of all accounts after all entries for a particular month (period) are posted. This listing
(by period) can also be used by auditors as a detailed transaction audit trail for review at or
after the fiscal year end. Normally, however, auditors prefer to review a complete transactions
listing for the whole year instead of 12 separate listings. For the transactions listing to be of
use, it is essential to print a fresh listing if transactions are posted into a particular month at a
later period.
There is some flexibility when printing the transactions listing. For example, you can print
this report by:
 account
 segment code
 account group
You can specify a specific range of the above as well. You can also specify a particular
period. For example, if you are in fiscal Period 4, by printing the transactions listing for this
period, you will print the account balances at the beginning of Period 4, transaction details for
fiscal Period 4, and account balances at the end of Period 4. Exercise 5.1 shows you how to
print a transactions listing.
In this exercise, you print a listing of all accounts in the general ledger for all fiscal periods.