Specifications

6  Lesson 5 Computer Tutorial 3
EXHIBIT 5-4
Transactions Listing report displayed on the screen
One use of displaying a report on the screen is to verify that it is correct prior to
sending it to a supervisor or manager. Once you have verified it, you can send it in
hardcopy or by e-mail as an attachment.
5. Close all windows to return to the company desktop.
TOPIC 5.3
Printing a trial balance
There are two very useful versions of the trial balance: Report and Worksheet. The report
format shows period-end balances in a column format. The worksheet trial balance enables
you to review the financial status of the company at the end of a fiscal period for period-end
adjustments purposes. The trial balance report can be run anytime to check the state of the
general ledger.
The accounts in the worksheet should contain all the day-to-day transactions. However,
before the financial statements can be called complete, there are a number of adjusting entries
that need to be made. Such adjusting entries arise from the need to use accrual-based
accounting. Accrued revenues or expenses need to be added to the general ledger before it is
complete for the period. Using the worksheet version of the trial balance, you can manually
create the required accrual journal entries and test the final balances. Examples of period-end
adjusting entries include:
 accrued revenue
 accrued salaries
 accrued rent
 amortization expense
 prepaid expense
The trial balance amounts are arranged in ascending order by account number. In
Exercise 5.4, you print the trial balance in both formats.