Internet FAX Kit IF-300 User’s Guide for F-360 F-320
Safety precautions • Please read “Safety precautions” in the operation manual of the fax main unit. • The following notations are used to alert the user to harm or damage that could result from mishandling due to neglect of precautions. Warning This notation alerts the user to the potential for serious injury or death. Caution This notation alerts the user to the potential for bodily harm or damage to hardware. • The following symbols are used to distinguish the types of alerts.
Internet communication features Internet fax transmission Paper documents, such as hand-written letters, can be transmitted by e-mail using the existing e-mail environment just like sending a fax. All you have to do is load the original and designate the recipient’s e-mail address using a One-touch key or Speed-dialing. Scanned data from the original is sent by e-mail as an image data attachment.
Forwarding fax document This feature works with an F-code box that is setup for “Relay box”. The IF-300 can route documents received in its F-code relay box to e-mail addresses and/or to other fax machines. In order to route the received fax documents to the designated e-mail address(s) and/or other fax machine(s), the F-code relay box should be configured with the proper sub-address and password.
Internet relay broadcasting Internet relay broadcasting is a powerful function that takes advantage of a remote Muratec Internet FAX (IF-300) to reduce your total communication costs. The internet relay station performs a relay broadcast, and the internet fax machine which sends the original document to the internet relay station has performed a relay broadcast initiation.
Table of Contents Safety precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .i Internet communication features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ii Installing Your Machine Pre-Installation information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.
Forwarding the received fax document to mail address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.5 Forwarding fax by using F-code relay box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.5 Default relay setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.12 Forwarding the received e-mail to fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Installing Your Machine Pre-Installation information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2 Installation procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3 Setting your Time Zone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.4 Setting the Internet parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.
Pre-Installation information For the total system to work properly via LAN, certain information must be set in advance. Please contact your network administrator if you need any help. Please set the following information before installation. Internet Parameters IP Address Subnet Mask SMTP Server Name or IP Address Default Gateway IP Address E-mail Address DNS Server IP Address POP Server Name or IP Address POP User Name POP Password (for security, do not write it here, but keep it in a safe place.
Installation procedures Carry out registrations in accordance with the following procedures. Time zone setting (See page 1.4) IP Address and Subnet mask setting (See page 1.5) Installation information registration (See page 1.5) Network environment setting (See page 1.7) E-mail environment setting (See page 1.8) E-mail account user registration (See page 1.9) If necessary ... Administrator registration (See page 1.11) 1.
S etting your T ime Zone T i m e Z on e setting is added to the U s er I ns ta l l by pressing M E N U , 9. T he T ime Zone is required as part of the E -mail header information when sending I nternet faxes. 1 P ress M E N U , 9. F -360 F -320 [Program] No.9 9 User Install 2 P ress E N T E R repeatedly until the following display appears. F -360 F -320 Time Zone 3 +00:00 T he L C D ask s you to enter the T ime Zone. U sing the cursor k ey, [ + ], [ - ], and numeric k eypad, enter the T ime Zone.
S etting the I nternet parameters T he internet parameters for I F -300 can be entered from the Web browser such as I nter net E xpl or er (4.0 or later) or N etscape C ommunicator (4.5 or L ater). B efore you use these tools to enter the internet parameter, you must do the following procedure to enter the correct I P address and subnet mask . C ontact your N etwork Administrator if you need any help. I P address and S ubnet mask setting F or F -360 1 2 P ress M E N U , 3, 8, 0, 1, E N T E R .
4 Click Installation information under [Setup]. 5 Fill in each of the following fields, and then click the [SET] button. 1.
Network environment setting This setting is to establish the network connection of this device. 1 Start up “Administration tool for IF-300”. Click Network environment under [Setup]. 2 The IP address and Subnet mask you have entered will appear. If necessary, enter the Gateway address and DNS server address and then click [SET] button. Gateway “Gateway” collectively refers to hardware and software that interlink systems and networks using different protocols. 1.
E-mail environment setting This setting enables the device to perform e-mail transmission and reception. 1 Start up “Administration tool for IF-300”. Click E-mail environment under [Setup]. 2 Enter the “SMTP server name” and “POP server name”, and then click the [SET] button. 1.
E-mail account user registration Register a default account. A default account is an account used when the account cannot be specified when forwarding received fax and archiving sent/received faxes. If the default account is not registered, some functions may not be available. 1 Start up “Administration tool for IF-300”. Click E-mail account users under [Operation setting]. 2 To register a new account, click Register new “account user”. 1.
3 Fill in each of the following fields, and then click the [REGISTER ACCOUNT] button. 4 The information screen will appear. If necessary, enter the POP user name and POP password, then click [SET] button to register the entry. 1.
Administrator registration What is administrator registration? Administrator registration will enable the following: ◆ Authentication is requested whenever making or altering any device settings. ◆ Authentication is requested whenever making or altering a user registration. ◆ Authentication is requested whenever making or altering fax distribution settings.
2 Administrator’s information screen will appear: 3 Click Administrator register/edit to edit the administrator’s information. Fill in each of the following fields, and then click the [SET] button. Note: For details on input items, refer to [Setting Help]. 1.
System configuration Programming or retrieving parameters using “Administration tool” . . . . . . . . . . . 2.2 Programming or retrieving parameters using E-mail . . . . . . . . . . . . . . . . . . . . . . 2.
Programming or retrieving parameters using “Administration tool” What is “Administration tool for IF-300” on the web? “Administration tool for IF-300” is the program that enables adjustment of settings and registration of this device using a “Web browser”. In addition to adjusting settings and registration, “Administration tool for IF-300” enables management and browsing of device information. Startup of “Administration tool for IF-300” 1 Start up “Internet Explorer” (4.
Management information Information can be displayed to enable management of the IF-300’s status and management of the communication log.
Operation setting To carry out setting of routine functions, such as User registration, Fax and Mail group dialing, and One-touch dial and Speed-dial settings.
Setup Setup settings such as E-mail environment and Network environment can be changed. Administrator’s information Enables registration of an administrator Installation information Enables registration of device information Network environment Enables establishment of a network connection E-mail environment Enables establishment of E-mail transmission and reception Remote Access This feature can refer, modify and erase the device setting by sending e-mail to the machine.
Setting E-mail environment These are important settings that allow the system to send and receive E-mail. Please consult your system operator and/or network manager before entering these settings. Entering improper settings can prevent system operation and may cause lost or delayed mail. 1 2 Start up “Administration tool for IF-300”. Click E-mail environment under [Setup]. Fill in each of the following fields, and then click the [SET] button.
Descriptions A. Send mail (SMTP) server The SMTP server is used to send e-mail. Enter the domain name or IP address of the SMTP server. Enter the IP address with dot notation system (xxx.xxx.xxx.xxx). The domain name can be entered with up to 50 characters. B. Receive mail (POP3) server The POP3 server is used to receive e-mail. Enter the domain name or IP address of the POP3 server. Enter the IP address with dot notation system (xxx.xxx.xxx.xxx). The domain name can be entered with up to 50 characters.
F. Insert text when sending mail When sending e-mail from this device, the message is sent as an attached file. Select whether to insert text in the e-mail message area. When text is to be inserted, select the language as well. Japanese text may not be reproduced correctly, depending on the recipient’s conditions. When a subject and comments are entered in the transmission dialog box when sending from client PC software, the entries will appear as the e-mail’s subject and text regardless of this setting.
Setting E-mail account users Registers the individual information, etc. needed to use this device to send and receive e-mail. Using this feature, you can also register and/or edit user accounts as well as the default account. Up to 30 accounts can be registered. Note: A default account is an account used when the account cannot be specified when forwarding received fax and archiving sent/received faxes. If the default account is not registered, some functions may not be available.
4 The information screen appears. Check the contents and edit wrong entries if required. Click [SET] button to register the entry. Note: For details on input items, refer to [Setting Help]. 2.
Changing the default account 1 To change the default account, click Change “default account”. 2 Choose a new default account and click the [EXECUTE] button to register the new entry. Editing the account contents 1 To edit the account contents, choose the account from the following table and click [EDIT] button. 2.
2 The account authentication screen appears. Enter the password and click [SET] button. Note: If you have not set the password previously, click [SET] button without entering any characters. 3 The E-mail account information screen appears. Edit the contents and click [SET] button. Erase the account content 1 2 To erase the account, choose the account you want to erase and click [EDIT] button. The account authentication screen appears. Enter the password and click [SET] button.
Programming or retrieving parameters using E-mail Using E-mail for Program or Retrieve Parameter (Device management by E-mail) This feature is a convenient way of programming or retrieving One-touch, Speed-dial, Fax relay, E-mail environment, E-mail account and other function’s data from your PC, by sending an E-mail message to the IF-300. You can request the IF-300 perform the following commands by using your mail application’s “Subject” line as a command-input field.
Remote access setting on the Web The following parameters can be entered on the Web. 1 Start up “Administration tool for IF-300” and click Remote Access under [Setup]. 2 Fill in the each of the following fields, and Click [SET] button. Note: The password will be required to send a command by E-mail. 2.
Setting the command in the Subject line After receiving the command that you enter in the “Subject” line of your E-mail message, IF-300 performs one of the following functions: Retrieving or Programming data. You can enter two types of command in the “Subject” line. 1. To retrieve data : %get parameters#xxxx% 2. To program data : %set paramaters#xxxx% The following is the list of available operations Operation Title of E-mail Setting One-touch dialing. %set-onetouch#xxxx% Retrieving One-touch dialing.
Programming and Retrieving E-mail environment settings. The following is the list of parameters and values for available items.
Retrieving E-mail Programming E-mail environment settings To change or update the retrieved parameter, open the text file (.txt). Copy the body text and paste it on the body of the newly created E-mail message. Delete any headers that may be present in the body of the E-mail. When you want to program E-mail environment settings by mail, enter the following title on the Subject line. %set-email-settings#xxxx% (xxxx is the password for remote access.
Programming and Retrieving One-touch/Speed-dialing setting Retrieving One-touch/Speed-dialing settings When you want to retrieve One-touch/Speed-dialing settings by mail, enter the following title on the Subject line. %get-onetouch#xxxx% (xxxx is the password for remote access.) %get-speed-dial#xxxx% (xxxx is the password for remote access.) To edit the retrieved parameter, store the E-mail file as text (.txt) on your PC.
Example Programming and Retrieving Fax Gateway settings Retrieving Fax Gateway settings When you want to retrieve Fax Gateway settings by mail, enter the following title on the Subject line. %get-fax-gateway#xxxx% (xxxx is a password for remote access) To edit the retrieved parameter, store the E-mail file as text (.txt) on your PC. Note: When the mail is sent properly, you will receive mail that contains a list of all Gateway registrations.
Note: Separate each parameter with semicolon (;). 4. You can not enter more than one record per line. 5. Each record should start at the beginning of a new line. Note: According to the e-mail software or mail server, the long parameter may be divided into two or more lines automatically. In this case, after entering about 70 characters, press Enter key to start a new line and put one space at the beginning of the next line. Example 2.
Programming and Retrieving Account settings The following is the list of parameters and values for available items.
Programming Account settings To change or update the retrieved parameter, open the text file (.txt). Copy the body text and paste it on the body of the newly created E-mail message. Delete any headers that may be present in the body of the E-mail. When you want to program an account by mail, enter the following title on the Subject line. %set-acccount#XXXX% (xxxx is a password for remote access) Follow the following rules to program the setting.
Programming Your Machine Programming an E-mail address into the one-touch keys . . . . . . . . . . . . . . . . . . . . 3.2 Programming an E-mail address into the speed-dial numbers . . . . . . . . . . . . . . . . 3.8 Programming an E-mail address into the group dial numbers . . . . . . . . . . . . . . . 3.14 Registration of a Mail Broadcast list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.
Programming an E-mail address into the one-touch keys What is one-touch dial? Once a recipient’s data is registered in One-touch dialing, it can be displayed with a single touch of a button. When communications are frequent with a recipient, this setting can save cumbersome entry jobs. Your machine can store up to 56 One-touch numbers using the keys marked 01-56. Both a mail address and a fax number can stored into a one-touch key.
5 When the mail address is as you want it, press ENTER to store it. The LCD now shows: 01:123-4567,abcd@muratec.com Exit Location:Not Stored Format :TIFF-S 6 Select “Location” and press ENTER. The LCD shows: 01:123-4567,abcd@muratec.com Location Upper Case _ Note: If a Location ID is already registered in this one-touch key, it is shown on the LCD. If you wish to change the location ID, press CANCEL to erase it and then enter another location ID. 7 Enter the Location ID.
Entering a one-touch number for F-320 Note: If your machine is F-360, see page 3.2. 1 Press MENU, 1, 1, 1, ENTER. The LCD shows the empty one-touch number: Select One-Touch 01:No Number Stored Note: If a one-touch number other than 01 appears on the LCD, it means that you have already entered a number for 01. 2 Press or to select the one-touch key in which you want to store a number or change a previously stored number. Note: You can select the one-touch key by pressing that key on the control panel.
Erasing a one-touch number for F-320 1 Press MENU, 1, 1, 2, ENTER. The LCD shows the one-touch number you have already entered: Select One-Touch 01:123-4567 Note: If the one-touch number that appears is other than 01, it means that 01 is empty. 2 Press or to select the one-touch key you want to erase. Note: You can select the one-touch key by pressing that key on the control panel. 3 Press ENTER.
You can also enter a one-touch number on the Web. Registration from the browser 1 Start up “Administration tool for IF-300”. Click One-touch dialing under [Operation setting]. 2 Click a one-touch number on the one-touch dialing table to register. Address Book – Import/Export The address book registered into this equipment can be imported or exported as a CSV file. Click Address Book – Import/Export to perform import/export of one touch dial and speed dial registration data. 3.
3 The one-touch dialing registration screen appears. Fill in the fields. 4 Click [SET] to register. The next one-touch dialing registration screen appears. If you want to see other one-touch dialing number, click <>. If you want to see list of one-touch dialing, click List. Erasing a one-touch number on the Web 1 2 Click [Erase] on the right of the one-touch dialing table. The one-touch dial erase check screen appears. If you want to erase it, click the [ERASE] button. 3.
Programming an E-mail address into the speed-dial numbers What is speed-dial registration? Once a recipient’s data is registered in speed-dialing, it can be displayed by entering a 3-digit number. When communications are frequent with a recipient, this setting can save cumbersome entry jobs. F-360 can store up to 244 speed-dial numbers and F-320 can store up to 144 speed-dial numbers. One speed-dial number can register both a mail address and a fax number.
5 When the mail address is as you want it, press ENTER to store it. The LCD now shows: 001:123-4567,abcd@muratec.com Exit Location:Not Stored Format :TIFF-S 6 Select “Location” and press ENTER. The LCD shows: 001:123-4567,abcd@muratec.com Location Upper Case _ Note: If a Location ID is already registered in this one-touch key, it is shown on the LCD. If you wish to change the location ID, press CANCEL to erase it and then enter another location ID. 7 Enter the Location ID.
Entering a speed-dial number for F-320 Note: If your machine is an F-360, see page 3.8. 1 Press MENU, 1, 2, 1, ENTER. The LCD shows: Enter Speed Dial No. 001:No Number Stored Note: If a speed-dial number other than 001 appears on the LCD, it means you have already entered a number for 001. 2 Press or to select the speed-dial number in which you want to store a number or change a previously stored number. Note: You can select the speed-dial number by directly entering that three-digit identifier code.
Erasing a speed-dial number 1 Press MENU, 1, 2, 2, ENTER. The LCD shows: Enter Speed Dial No. 001:9-555-584-6950 2 Press or to select the speed-dial in which you want to erase. Note: You can select the speed-dial number by directly entering that three-digit identifier code. When entering the identifier code for speed-dial numbers less than 100, you must enter leading zeroes to make three digits. For example, 001-099. 3 Press ENTER.
Speed-dial registration can also be done from the browser as with One-touch dialing. Registration from the browser 1 Start up “Administration tool for IF-300”. Click Speed dialing under [Operation setting]. 2 Click the number in the list to be registered. Address Book - Import/Export The address book registered into this equipment can be imported or exported as a CSV file. Click [Address Book - Import/Export] to perform import/export of One-touch dial and Speed-dial registration data. 3.
3 The Speed-dialing screen appears. Fill in the fields and press the [SET] button to register. Note: After you press the [SET] button, next Speed-dialing screen appears. User information entered above can be checked on the control panel of the fax main unit. Erasing a Speed-dial number on the Web 1 2 Click [Erase] on the right of the speed-dialing number table. The speed-dial erase check screen appears. If you want to erase it, click the [ERASE] button. 3.
Programming an E-mail address into the group dial numbers What is group dial? Group dialing makes it possible to transmit the mail to multiple recipients in a single operation. If you frequently send the same mail to more than one location, store the one-touch key(s) or speed-dial number(s) into a group. For registering mail group dial numbers, use group numbers 33 through 64. (The numbers 01 through 32 are used for fax group dial numbers.
Erasing a group dial number for F-360 1 Press MENU, 1, 4, 0, 2, ENTER. The LCD shows: 02.Erase Mail Group Select Group Number(33-64):_ 33:[01],S001,[23] 2 3 Using the cursor key, select the group number you want to erase. Press ENTER. The LCD shows: 02.Erase Mail Group OK to Erase? 33:[01],S001,[23] [ Yes ][ No ] Note: If you want to quit without erasing the group number you’ve selected, press [No]. The machine will return to step 2. 4 Press [Yes] to erase the number.
Entering a group dial number for F-320 Note: If your machine is F-360, see page 3.14. 1 Press MENU, 1, 4, 1, ENTER. The LCD shows the empty group number. Enter Mail Group No. 33:No Number Stored 2 3 Press or to select the mail group number in which you want to store a number. Press ENTER.
Group dial numbers can also be registered, listed and deleted from the browser. Entering a Mail group dial number 1 Start up “Administration tool for IF-300”. Click Mail group dialing under [Operation setting]. 2 Click the mail group number you want to register. 3.
3 Press the [Register/Edit] button to enter the one-touch and/or speed-dial numbers to be registered. 4 To register one-touch dialing, check the desired one-touch dialing number. [Speed Dial Numbers] button To register a speed dialing, press the this button. Check the desired speed-dialing number. [SET] button Click this button to register the entry. Erasing and Listing of Mail group numbers. Follow the same procedures as with one-touch dialing.
Registration of a Mail Broadcast list What is a Mail Broadcast list? When a Mail Broadcast List is used, one-time broadcast (maximum 3200 addresses) to multiple addresses (mail address) is possible. Mail Broadcast List registration is performed by uploading CSV (Comma Separated Values) files, and up to 3200 mail addresses can be registered in one Mail Broadcast List. Setting of Mail Broadcast list 1 Start up “Administration tool for IF-300”. Click Mail Broadcast list under [Operation setting]. 3.
2 Click the number in the list to be registered. 3 If there are no records in the list, the following screen appears. To create a new list, press the [New List] button. 4 Click [Browse] button and choose table file (address list .csv), and then press the [UPLOAD] button. [UPLOAD] button Click this button to register the entry. [RESET] button Click this button to retrieve the current setting. 3.
The registered list will be shown as below. [Replace List] button Click this button to erase the entire list and create a new list having the same group No. [ERASE List] button Click this button to erase the list. 3.
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Basic Operation Sending a document over the LAN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.2 Receive document via LAN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.
Sending a document over the LAN Registering To/Cc/Bcc fields in soft keys. When sending mail, you can select To/Cc/Bcc fields using the soft keys. 1 2 3 4 5 6 Press MENU, 2, 1, 0, 3, ENTER. Press the soft key you want to register, and press ENTER. The fields that can be registered are displayed on the LCD, so select “To/Cc/Bcc” with the cursor. Press ENTER. Press STOP to return to the standby screen. To send, use the soft key, and select from To/Cc/Bcc. Directly set a mail address and send.
To use the default account, press [Default] or ENTER without entering any characters. To use a different account, press [List], and use the cursor key to select the account name from the list, then press ENTER. If the account is configured with a password, enter the password, then press ENTER. Enter Mail Account Password Lower Case _ Note: The account password should be entered with matching case letters. For F-320 1 Place the document(s) face up, top edge first.
Sending using the one-touch key. For F-360 1 Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them to the left or right — to fit the page(s) you’ll be sending. 2 Press Internet Fax to choose Internet FAX communication. Enter Mail Address To :_ A4 Fine Normal [ Mode ][Contrast] 3 Press one-touch key with which the mail address is registered. The machine starts to scan the document into memory. Then starts sending the e-mail message.
For F-320 1 Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them to the left or right — to fit the page(s) you’ll be sending. 2 Press Internet Fax to choose Internet FAX communication. MailAddress;Lower _ 3 Press one-touch key with which the mail address is registered. The machine starts to scan the document into memory. Then starts sending the e-mail message.
Sending using a speed-dial number. For F-360 1 Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them to the left or right — to fit the page(s) you’ll be sending. 2 Press Internet Fax to choose Internet FAX communication. Enter Mail Address To :_ A4 Fine Normal [ Mode ][Contrast] 3 4 Select “To”, “Cc” or “Bcc” by pressing the soft key which assigned “To/Cc/Bcc” (see page 4.2).
For F-320 1 Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them to the left or right — to fit the page(s) you’ll be sending. 2 Press Internet Fax to choose Internet FAX communication. MailAddress;Lower _ 3 4 Select “To”, “Cc” or “Bcc” by pressing the soft key which assigned “To/Cc/Bcc” (see page 4.2). Press SPEED DIAL/GROUP and then enter 3-digits number (001 to 144) for speed-dial number you want to use.
Sending using the EasyDial directory Note: For details of the Telephone index feature, refer to your fax machine’s operating instructions. EasyDial directory dialing makes your autodialer (one-touch dialing and speed-dial dialing) even more like an electronic phone book. EasyDial sorts and displays numbers alphabetically according to their Location IDs, so you can find them and dial them easily. To send using EasyDial: For F-360 1 Place the document(s) face up, top edge first.
To use the default account, press [Default] or ENTER without entering any characters. To use a different account, press [List], and use the cursor key to select the account name from the list, then press ENTER. If the account is configured with a password, enter the password, then press ENTER. Enter Mail Account Password Lower Case _ Note: The account password should be entered with matching case letters. For F-320 1 Place the document(s) face up, top edge first.
If the account is configured with a password, enter the password, then press ENTER. Password _ ;Upper Note: The account password should be entered with matching the case of letters. Broadcasting Using the BROADCAST key The fastest way to fax a single document to many recipients is to broadcast it. For F-360 1 Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them to the left or right — to fit the page(s) you’ll be sending.
7 After entering, press START. The machine will start to scan the document into memory. Then it will start sending the e-mail message to each address. If two or more accounts are registered, the LCD asks you to enter the account name to use for sending. Enter Mail Account Name Lower Case _ [Default ][ List ] To use the default account, press [Default] or ENTER without entering any characters.
If the account is configured with a password, enter the password, then press ENTER. Password _ ;Upper Note: The account password should be entered with matching case letters. Using mail group number The mail group number uses group numbers 33-64. To use this feature, you must first preprogram the mail group number. (Refer to page 3.14 to 3.18.) For F-360 1 Place the document(s) face up, top edge first.
If the account is configured with a password, enter the password, then press ENTER. Enter Mail Account Password Lower Case _ Note: The account password should be entered with matching case letters. For F-320 1 Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them to the left or right — to fit the page(s) you’ll be sending. 2 Press Internet Fax to choose Internet FAX communication.
Using mail broadcast list. The mail broadcast list uses group numbers 65-96. To use this feature, you must first preprogram the mail broadcast list. (Refer to page 3.19.) For F-360 1 Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them to the left or right — to fit the page(s) you’ll be sending. 2 Press Internet Fax to choose Internet FAX communication.
For F-320 1 Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them to the left or right — to fit the page(s) you’ll be sending. 2 Press Internet Fax to choose Internet FAX communication. MailAddress;Lower _ 3 4 Select “To”, “Cc” or “Bcc” by pressing the soft key which assigned “To/Cc/Bcc” (see page 4.2). Press SPEED DIAL/GROUP twice. Enter Group No. To :G_ 5 Enter a mail group number (33-64).
Mixed Broadcasting Pressing the Internet Fax switches between Mail Address Input Mode and Fax Number Input Mode, meaning you can simultaneously send mail and faxes. For F-360 1 Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them to the left or right — to fit the page(s) you’ll be sending. 2 Press Internet Fax to choose e-mail address input mode. Enter Mail Address To :_ A4 Fine Normal [ Mode ][Contrast] 3 4 5 Press BROADCAST.
If you want to erase any e-mail address or fax number, place the cursor on it and press [Erase]. When you are finished, press [Return] to return to the previous display. 11 Press START. The machine will start to scan the document into memory. Then it will start sending the e-mail and fax to each address. If two or more accounts are registered, the LCD asks you to enter the account name to use for sending.
9 Enter the fax number. Use either a one-touch number, a speed-dial number, a mail group number or numeric keypad. ABC Shoji To :S001,[01]_ Note: If you enter characters by mistake, press CANCEL to erase them. 10 11 To add more fax numbers, repeat steps 8 to 9. Press START. The machine will start to scan the document into memory. Then it will start sending the e-mail and fax to each address. If two or more accounts are registered, the LCD asks you to enter the account name to use for sending.
Receive document via LAN Receiving e-mail from POP server You can choose the automatic e-mail reception or manual e-mail reception using the “Administration tool for IF-300” through the web browser. For the default setting, IF-300 will query the POP server for new e-mail at 10 second intervals and if the new e-mail has arrived, it will retrieve and print it automatically. Regarding the setting of POP parameters, refer to “Setting E-mail environment,” page 2.6 and “Setting E-mail account users,” page 2.9.
5 Reception starts, and is automatically printed. (Reception Screen) Receive Mail Feb 2 2002 12:00pm Mem:100% Fine Normal [ Mode ][Contrast] Note: If there is no new mail, then the LCD displays the screen similar to that below. No New Mail Feb 2 2002 12:00pm Mem:100% Fine Normal [ Mode ][Contrast] For F-320 1 Confirm that documents are not in the document feeder. Press Internet Fax at the standby screen. MailAddress;Lower To :_ 2 Press START.
Advanced Features TTI transmittion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.2 Subject line entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.3 Forwarding the received fax document to mail address . . . . . . . . . . . . . . . . . . . . . 5.5 Forwarding the received e-mail to fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.15 Archive . . . . . . . . . . .
TTI transmittion TTI transmission setting Every fax page you send arrives at the receiving machine with a single line of text at the very top of the page. This text lists a name, called the Transmit Terminal Identifier (TTI), a fax number and . You can set the machine to not send the TTI. For F-360: 1 Press MENU, 2, 2, 0, 8, ENTER. The LCD shows: 08.TTI Transmission ON OFF 2 Using the cursor key, select the mode you want. Then press ENTER to save the setting.
Subject line entry IF-300 will automatically add the default Subject that was entered on the [E-mail account information] screen in [E-mail account users] of “Administration tool for IF-300” though the web browser to the Subject line of all outgoing E-mails. If you want to set a different Subject for a particular mail, follow the instructions below. Mail subject setting Note: The entered subject is only effective for e-mail transmission. It will be discarded after finishing that e-mail transmission.
For F-320: 1 During the e-mail sending operation, press COMM. OPTIONS. before you press START to start sending the e-mail. The LCD shows “Communication Options”. 1.Delayed 2 / /Enter Using the cursor key to select “Mail Subject”. 6.Mail Subject / /Enter 3 4 Press ENTER. Enter the subject using the numeric keypad. You can enter up to 40 characters for the subject. Subject _ 5 6 ;Upper Press ENTER. After entering the e-mail address, press START. Press START mail@domain_ 5.
Forwarding the received fax document to mail address There are two way of forwarding the received fax document to e-mail address. One way is forward only the fax document received into the F-code relay box with ITU-T sub-addrees. The received fax document into the F-code relay box can be forwarded to e-mail address(es) and/or other fax machine(s). The other way of fax forwarding is forword all received fax documents to e-mail address(es).
6 The LCD now shows: 01: Security Box Bulletin Box Relay Box 7 8 Select “Relay box” and then press ENTER. The LCD shows: 01:Relay Box Exit Box Name :Not Stored Sub-Address :Not Stored 9 Select “Box Name” and press ENTER. 01.Relay Box Enter Box Name _ 10 Upper Case Enter the name by using the numeric keypad then press ENTER. An F-Code box’s name can be up to 16 characters in length. 01:Relay Box Exit Box Name :NY Office Sub-Address :Not Stored 11 Select “Sub-Address” and press ENTER.
13 Select “Password” and press ENTER. The LCD shows: 01.Relay Box Enter Password _ Note: You don’t need to have a password for the F-Code box. However, using a password will make your F-Code communication much more secure. 14 Use the numeric keypad to enter this box’s ITU-T-compatible password. This password can be up to 20 characters in length and include any combination of numbers and the * and # characters (but no other non-numerical characters). 15 Press ENTER.
19 Select “TTI Type” and press ENTER. The LCD shows: 01:Relay Box TTI Type Sender Both Yours The machine asks for the type of TTI you want to appear on the faxes that are relayed to other callers. • Sender — Relay the document with sender unit’s TTI (don’t send your TTI). • Both — Relay the document with both the sender unit’s TTI and your TTI. • Yours — Relay the document with your TTI instead of the sender unit’s. 20 Using the cursor key, select the TTI you want. Then press ENTER.
For F-320: Note: If your machine is an F-360, see page 5.5. 1 Keep pen and paper with you as you follow these steps. As you decide on a sub-address and enter it into your machine, write it down. Remember to: (1) write down which box goes with which sub-address, (2) write down any passwords or I.D. codes you enter, (3) keep these printed records in a safe place. 2 Press MENU, 3, 5, 1, ENTER.
11 Next, the machine asks for your F-Code box’s password. This is the password for itu-t-compatible F-Code fax transactions. The lcd shows: 03:Password _ Note: You don’t need to have a password for the F-Code box. However, using a password will make your F-Code communication much more secure. If you do not want to enter or change this box’s password, skip to step 14. 12 Use the numeric keypad to enter this box’s ITU-T-compatible password.
Press or until the mode you want appears. Then press ENTER to save the settings and go on to step 19. 19 The machine asks for your F-Code box’s four-digit security I.D. code. This is the I.D. code for the box’s security, which you must enter before you can make any changes to this F-Code box. 03:Set F-Code Box Enter I.D. Code:0000 If you do not want to set or change the I.D. code, skip to step 22. 20 Decide on a four-digit I.D. code (0001-9999) for this F-Code box.
Default relay setting When this feature on, all received fax documents will be transferred to the designated e-mail address. However there are some exceptions. These are as follows: Not relayed when the documents are: 1. F-code confidential reception documents 2. Documents that are to be forwarded to another fax by F-code relay 3. Polling reception documents 4. F-code polling reception documents 5. Documents that are to be forwarded by F-code mail relay Note: Relay Box can override this function.
6 Enter e-mail address using a one-touch key, a speed-dial number or a mail group number. Note: You cannot use the numeric keypad to enter an e-mail address. To add each number, press BROADCAST between each one, then enter the number. You can specify up to 300 numbers for a remote unit. Note: If you want to review the numbers you entered, press [Review].
For F-320: 1 Press MENU, 3, 8, 3, ENTER. Default Relay :Off / /Enter 2 Use the cursor key to select “On” and press ENTER. Enter Mail Address To :_ 3 Enter e-mail address using a one-touch key, a speed-dial number or a mail group number. Note: You cannot use the numeric keypad to enter e-mail address. ABC Shoji To :[01]_ To add each number, press BROADCAST between each one to insert a comma, then enter the number. You can specify up to 200 numbers for a remote unit.
Forwarding the received e-mail to fax With this function, e-mail that contains the designated fax numbers in a text can be forwarded as a fax. Fax Forwarding setting All you have to do is to send mail with forwarding fax numbers in a text. Then the IF-300 analyzes the mail at the gateway and forwards e-mail messages to the fax numbers in the mail.
Accepting Fax Forwarding requests / Rejecting Fax Forwarding requests This is an excellent feature to prevent unwanted fax forwarding. With “Administration tool for IF-300”, you can set conditions on whether you reject or accept Fax Forwarding requests. You can also limit mail that accepts forwarding requests by entering the mail address or domain name, as you desire. Setting of Fax Forwarding request conditions 1 2 Start up “Administration tool for IF-300”. Click E-mail environment under [Setup].
Unconditional Fax forwarding of received e-mail 1 2 Start up “Administration tool for IF-300”. Click E-mail account users under [Operation setting]. Select one desired condition from [Unconditional Fax forwarding of received e-mail]. Note: For details on input items, refer to [Setting Help]. 5.
Archive Transmitted fax and e-mail will be sent to the e-mail address designated in advance. With this function, all incoming and outgoing (transmitted) fax and mail are collected at one place so that an administrator can easily keep track of the document flow. Archive transmitted fax and Archive reception fax setting A fax transmitted from the main unit or received at the main unit can be sent to a mail address designated in advance. For F-360: 1 Press MENU, 3, 8, ENTER.
For F-360: “Archive Tx Fax” setting 1 Press MENU, 3, 8, 4, ENTER. Archive Tx Fax :Off / /Enter 2 Use the cursor key to select “On” and then press ENTER. MailAddress;Lower _ 4 Enter an e-mail address using the numeric keypad and press ENTER. You can enter an e-mail address that is up to 50 characters length. Note: Only one e-mail address can be entered for archiving. MailAddress;Lower abcd@domain.com_ 5 6 Press ENTER to save the setting. Press STOP to finish.
Archive transmission fax and Archive reception fax format The Archive transmission fax format is as follows: (A transmitted fax will be attached) 1. Date/Time : Transmission start time 2. Department : Department Code (If the department code feature is not used, this line will not appear.) 3. Location : Fax transmission recipients Note: The attached file name will be shown as TFYYYYMMDDHHMMSS format.
Archive transmitted mail and Archive reception mail This function can be set, by selecting the appropriate settings in [Message copy] of [E-mail account users information]. This automatically sends sent and/or received Internet faxes to the mail address specified here. Note: For details on input items, refer to [Setting Help]. 5.
Archive transmission mail and Archive reception mail format The Archive transmission mail format is as follows: (A transmitted mail will be attached) 1. Sender Mail sender name (Account name, or mail address if it is not registered) 2. Type Type Contents Scanned Document Normal IFax transmission Relay Received Fax Relay Mail of Received Fax Relay Indication Relay Requesting Mail 3. Date/Time : Transmission start time 4.
The Archive reception mail format is as follows: (A received mail will be attached) Note: The attached file format will be shown as RMYYYYMMDDHHMMSS.TIF/PDF RM: Received Mail YYYYMMHHHHMMSS: Date and time when Archive is carried out 5.
Internet Relay Broadcasting (Using Fax Gateway) “Fax Gateway” is a relayer that forwards received mail to a specified fax No. Register the Fax Gateway relayer and the address that delivers fax from the relayer on the web browser. Up to 30 delivery fax numbers can be designated by direct entry at one time. Note: This features works with the Muratec proprietary method, so both the relay broadcast requesting machine and relay station unit need to be Muratec’s products.
3 Enter Fax Gateway mail address and Delivery FAX No., and press the [SET] button. Note: Up to 30 delivery Fax numbers can be entered. 5.
Sending fax via Internet relay For F-360: 1 Place the document(s) face up, top edge first. Adjust the document guides — by sliding either of them to the left or right — to fit the page(s) you’ll be sending. 2 Press COMM. OPTIONS. and select “Send to Fax Gateway”. Communication Options Send to Fax Gateway 3 Press ENTER. Enter Fax Gateway Number _ Normal Normal [ Mode ][Contrast] 4 5 Use the numeric keypad to enter the Fax Gateway number. After entering the Fax Gateway number, press START.
Troubleshooting Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.
Troubleshooting Occasionally, your IF-300 may encounter a problem when transmitting or receiving documents. If this occurs, you may identify the problem using the LCD messages, printed check messages, and error reports explained below. Mail transmission error report Message Action Check settings. Check the E-mail environment and E-mail account settings. Cannot locate mail server. Check DNS server. No response from mail server. Check SMTP server. Check mail address. Check designated mail address.
Appendix and Index Main Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7.2 Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7.3 Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7.
Main Specifications Type Network option board Compatible Machine Muratec F-360 or F-320 Compatibility ITU-T T.
Glossary This glossary contains terms you may encounter when discussing or reading about the IF-300. Please use these definitions for reference only. A list of definitions can also be found on the Muratec website at www.muratec.com or the Glossary section in the F-360 Operating Instructions. Archive — Using this function, transmitted fax and mail will be sent to the mail address designated in advance. Broadcast — A fax and mail transmission in which a single document is sent to more than one location.
POP — Post Office Protocol. This is the protocol used to retrieve E-mail from a mail server. Relay broadcasting — Lets some Muratec fax machines store a document in internal memory, transmit the document to the memory of a remote “hub” fax (Internet Fax) and then instruct that unit to relay (re-transmit) the document to each fax in a group in the “hub” unit.
Index A Accepting Fax Forwarding requests / Rejecting Fax Forwarding requests . . . . . . . . . . . . . .5.16 Address Book - Import / Export . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.6, 3.12 Advanced Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.1 Appendix and Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
M Mail reception error report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6.2 Mail Subject setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.3 Mail transmission error report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6.2 Main Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting the command in the Subject line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.15 Setting the Internet parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5 Setting the POP parameters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.6, 2.9 Setting your Time Zone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Muratec America, Inc. 6400 International Parkway, Suite 1500 Plano, Texas 75093-8218 http://www.muratec.com Muratec (UK), Ltd. Tempus Court Onslow Street Guildford, Surrey GU1 4SS http://www.muratec.co.uk MAI ItemMasterNo:OMIF300 © 2001 Murata Machinery, Ltd.
