Plain-paper digital Fax/Copier/Printer/Scanner OfficeBridge Guide Please read this guide before operating this machine. After you finish reading this guide, keep it handy for easy reference.
Chapter 1 Overview of OfficeBridge 1 Chapter 2 Operating the Various Functions 2 Chapter 3 OfficeBridge Administrator Settings 3 Chapter 4 Operating Utilities 4
How to Read This Manual Operational and Safety Information In this manual, the following symbols are used with the items where important operational and safety information must be observed. Symbol Meaning Warning Describes warnings to protect yourself and others from serious or potentially fatal injury if you handle the machine incorrectly. For safe operation, please follow instructions carefully.
Contents How to Read This Manual........................................................................................... ii Operational and Safety Information..........................................................................ii About the screens........................................................................................................ii Chapter 1 Overview of OfficeBridge Introduction to OfficeBridge....................................................................................
Checking / Canceling Print Jobs in Progress........................................................2-42 Checking the Communication History..................................................................2-44 Checking the Print Job History.............................................................................2-47 Forwarding Documents...........................................................................................2-48 Forwarding Received Documents..............................................
Auto Distribution Function...................................................................................3-83 Setting Auto Distribution (General Settings).......................................................3-84 Setting Auto Distribution (Individual Settings)...................................................3-87 Specifying Distribution Destinations....................................................................3-90 Performing an Auto Distribution Test..............................................
vi Contents
Chapter 1 Overview of OfficeBridge Introduction to OfficeBridge....................................................................................1-2 Managing Faxes as “Digital Documents”................................................................1-2 Using Faxes on Computers......................................................................................1-3 Sharing Information................................................................................................
Introduction to OfficeBridge OfficeBridge is a management system that enables highly functional document management by connecting with computers on the network. Managing Faxes as “Digital Documents” OfficeBridge can manage received faxes as “digital documents”, in a similar manner to e-mail. Normally, the content of faxes is checked by printing them out to paper, but OfficeBridge enables the content of faxes to be checked as images on a computer.
Using Faxes on Computers 1 Overview of OfficeBridge Received faxes can be re-used on a computer. For example, received order forms and invoices can be forwarded to other employees in the same company without printing them to paper (paperless reception). Network Forward received document Sharing Information Information can be shared by distributing scanned documents to specific members.
Checking/Changing Machine Functions The functions of the machine can be registered and edited directly from a computer.
OfficeBridge Usage Environment 1) Connect the machine to a general public network 2) Connect to the internet to use e-mail, etc.
Screens Used in OfficeBridge This section describes the basic operation screens used for OfficeBridge. Login Screen This screen is used for logging in to OfficeBridge. For details, refer to “Logging In / Logging Out”. (See page 2-2.) 4 5 6 1 2 3 User ID Entry Box Manually enter the user ID and password. Item Description 1 User ID Enter the ID for the user to log in as. If the user ID selection is displayed, you can automatically enter the user ID by selecting a name.
User ID Selection Select the user to log in as from the displayed list of users. If you select a user, the user ID is automatically entered in the User ID entry box. Description Displays the numbers provided when users were registered. 5 Name Displays the registered user names. If a user name has not been set, the user ID is displayed. 6 Group Displays the name of the group that the user belongs to. You can filter users by group name.
Document List Screen Login to OfficeBridge, and press [Document Boxes] to display this screen. This screen displays a list of documents by their type such as “Received (Rx)” and “Transmitted (Tx)”. Operations such as transmitting, forwarding, and printing documents are also performed on this screen. Header Function buttons Footer Header Names and Functions 1 Item 1 Login name display 2 3 Description The information displayed here differs according to the screen.
Description The button displayed here differs according to the screen. If you click [Admin Login], the administrator screen is displayed. (The login screen for the administrator screen may be displayed, depending on the security settings.) If you click [Logout], the logout process is performed, and the display returns to the login screen. Before login: [Admin Login] is displayed. After login: [Logout] is displayed.
Item 9 Auto distribution settings switch Description Displays the current auto distribution settings status. If the auto distribution settings are enabled, “ON” is displayed; if they are disabled, “OFF” is displayed. You can click the (auto distribution switch) button to enable/disable the auto distribution settings. Note If the “Auto Distribution” is disabled in the user policy settings, the auto distribution settings status is not displayed. (See page 3-123.
Description Deletes the document selected in the document list. If you click this, a confirmation message is displayed. Deleted documents are moved to the “Deleted Documents Box” document list. (See page 2-38.) Note If you click this button after selecting a document in the “Deleted Documents Box” document list, the document is permanently deleted from OfficeBridge. Restore Returns a document selected in the “Deleted Documents Box” document list to its original document list. (See page 2-39.
Click to display a document list in thumbnail format. “Unread” and “Deleted Documents box” Document Lists Unread Documents Displays a list of all unread documents, regardless of whether they were sent to a personal or shared destination. Documents are removed from this document list as soon as they are read.
Note •• Documents in the “Deleted Documents Box” document list have not been permanently deleted. To delete a document permanently, select it and click . •• You can enable/disable the “Deleted Documents Box” document list in “Enable the deleted document box” in “Document Box Settings”. If you disable the document list, it is not displayed. The items displayed are indicated below. Item Checkbox Description To select a document, select the corresponding checkbox.
Item Page(s) Description Displays the total number of pages for the document. Document Box Name Displays the name of the document box in which the document is stored or was stored before being deleted. Note By selecting a document box name from the pull-down menu, you can filter the displayed documents by document box name. Date Displays the date and time that the document was stored or deleted. Note When the documents are displayed in ascending order, click [] to switch to descending order.
Note Documents received by the machine are displayed in the “Rx Box” document list when you have specified distribution settings to store those documents into the “Rx Box” document list for each user. (See page 3-83.) Screens Used in OfficeBridge 1-15 1 Overview of OfficeBridge Rx Box Displays a list of the received documents. This document list is specific to each registered user. The displayed documents vary according to the user.
Shared Rx Box This screen displays a list of shared documents received by users. This document list is shared with other registered users. The displayed documents are the same for all users. Note •• Documents received by the machine are only displayed in the “Shared Rx Box” document list when “Shared Rx box” is selected for “Send to Box” in “Auto Distribution” setting. (See page 3-83.) •• You can enable/disable the “Shared Rx Box” document list in “Enable the Shared Rx Box” in “Document Box Settings”.
Item Description For the Tx Box The transmission result is displayed. Reserved: The reserved transmission is accepted, and it is in a transmission queue. If it is delayed transmission, the document remains in standby until the specified time is reached. Sending: The transmission process is being executed. Redial: The document is waiting for redialing. OK: The transmission has been completed successfully. Error: An error has occurred during transmission.
Item Date Description Displays the date and time when the document was sent/received. When the document is reserved, displays the date and time when the document was reserved. Note When the documents are displayed in ascending order, click [] to switch to descending order. When the documents are displayed in descending order, click [] to switch to ascending order. “User Box” and “Shared Box” Document Lists User Box Displays a list of the documents scanned with the machine.
Note You can enable/disable the “Shared Box” document list in “Enable the Shared Box” in “Document Box Settings”. If you disable the document list, it is not displayed. (See page 3-107.) The items displayed are indicated below. Item Checkbox Description To select a document, select the corresponding checkbox. Note • To select all the documents on the displayed page, select the top checkbox. • Click the same checkbox to deselect the item. icon Document Name Displays the properties of the document.
Item Date Description Displays the date and time when the document stored. Note When the documents are displayed in ascending order, click [] to switch to descending order. When the documents are displayed in descending order, click [] to switch to ascending order.
Chapter 2 Operating the Various Functions Logging In / Logging Out...........................................................................................2-2 Logging In.................................................................................................................2-2 Logging Out..............................................................................................................2-8 Transmitting Documents.............................................................................
Logging In / Logging Out A Web browser is used to operate OfficeBridge. For details on the supported Web browsers, refer to Chapter 6, “Specifications” in the User's Guide. In this chapter, the procedure for using Internet Explorer is used as an example. Note Perform user registration before using OfficeBridge. For details on registering new users, refer to “Registering Users”. (See page 3-5.) Logging In OfficeBridge has three types of users that can log in; “administrators”, “users”, and “guest”.
Logging In From the User List Select the user to log in as from the list of users. If you select a user, the user ID is entered automatically. 1 11 Click the user name in the user list. 2 Operating the Various Functions The user ID of the user name you click is automatically entered in “User ID”. 22 Enter the “Password”, and click [Login]. Note •• If you set the machine policy to Single Sign On, new users can be registered from the login screen. For details, refer to “Setting the Machine Policy.
Logging In By Entering a User ID If you do not want people to find out the user IDs of other users, set the login screen to “User ID Input” and make the users manually enter their user ID and password. (See page 3-130.) 11 Enter the “User ID” and “Password”, and click [Login]. Note •• If you do not know your own “User ID” and “Password”, contact the administrator. •• If you select “Remember the User ID”, the account ID you enter is stored on your computer.
Performing a Guest User Login You can log in to OfficeBridge without entering a user ID and password. If you disable “Guest Account Setting” in the machine policy settings, you cannot log in with the guest account. For details, refer to “Setting the Machine Policy”. (See page 3-130.) There are some restrictions on transmitting/receiving e-mail and specifying machine settings. The guest user restrictions can be changed in the machine policy. (See page 3-130.
Performing an SSL Login OfficeBridge supports SSL (Secure Socket Layer) security for data communication. SSL communication encrypts the data communicated between the computers and OfficeBridge to prevent the theft and modification of data by outside parties. If you perform an SSL login, the [SSL] icon is displayed on the header. Note If you perform an SSL login, the response time will be slower than a regular login because encryption and authentication are performed for the data. 11 Click “SSL (https)”.
Performing an Administrator Screen Login If “Administrator Password” is set in the machine policy setting, the administrator screen login screen is displayed. For details, refer to “Setting the Machine Policy.” (See page 3-130.) All the machine settings can be specified on the administrator screen. 1 2 Operating the Various Functions 11 Click [Admin Login]. If an administrator password is not set, this concludes the procedure. 22 Enter the administrator password, and click [Login].
Logging Out Perform the logout procedure when you want to close OfficeBridge or switch users. This is particularly important when multiple users are using the same computer, as other users will be able to see your files if you remain logged in. Make sure to perform the logout procedure for security purposes. 11 Click [Logout]. The display returns to the login screen. Note If you do not access OfficeBridge for 30 minutes, you are automatically logged out.
Transmitting Documents Transmitting Documents in a Document List You can transmit the scanned documents and received documents on a document list screen to a destination via fax or e-mail. Select the document to transmit on the document list screen and specify the settings on the transmission settings screen. Performing Transmission 11 Log in to OfficeBridge as a user or a guest. (See page 2-2.) 22 Click [Document Boxes]. 33 Select the document to transmit on the document list screen.
55 Specify the destination. For details on specifying the destination, refer to “Specifying Destinations”. (See page 2-16.) 66 Specify the various settings as necessary. ••You can add a cover page. (See page 2-10.) ••You can add or delete documents. (See page 2-12.) ••You can specify a transmission time and add body text for an e-mail. (See page 2-13.) 77 Check the specified settings, and click [Send]. ••To check the document that will be transmitted, click the [+] to the left of the “Preview” field.
44 Select the cover page to attach from the pull-down menu. 1 Operating the Various Functions 2 55 Enter the “Subject” and “Text”. The “Subject” and “Text” entered here are automatically recorded on the selected cover page. 66 Click [Update]. The cover page settings are updated. 77 Specify the other required settings, and click [Send]. Transmission is performed with the selected cover page attached to the start of the document. Note •• You can create cover pages. (See page 4-23.
Adding and Deleting Documents You can add or delete documents after selecting documents. Documents created in an application can be transmitted together if you add them after saving them to the shared box or a user box using the fax driver. 11 Open the transmission screen and specify the destinations. See “Performing Transmission” step 1 to 5 how to operate. (See page 2-9.) 22 Click [Select Doc]. 33 Select the box from the “Document Box” pull-down menu.
Specifying Advanced Communication Settings You can specify a transmission time and add body text for an e-mail. 11 Open the transmission screen and specify the destinations. See “Performing Transmission” step 1 to 5 how to operate. (See page 2-9.) 22 Click the [+] to the left of “Advanced Settings”. 1 Operating the Various Functions 2 33 Specify the required settings.
Setting File Format Description When transmitting via e-mail, select the file format for the attached file. TIFF-S: The simple mode TIFF format. Documents are all converted to A4 size, 200 dpi for transmission. When the destination machine cannot receive TIFF files, use this file format. TIFF: The full mode TIFF format. Documents are transmitted with the document size and resolution set when scanning. PDF: The PDF format.
55 Check the specified settings, and click [Send]. Note •• The document to transmit is displayed on the “Tx Box” document list, with “Sending” (when transmission is being performed) or “Reserved” (when transmission is reserved) displayed in the “Status” field. If there are no other jobs in queue, the document is sent immediately; if there are other jobs in queue, the document will be sent when those jobs are complete.
55 Click [OK]. The document transmission is canceled. If normal transmission is canceled, “Cancel” is displayed for “Status” in the “Tx Box” document list. If reroute transmission is canceled, “Cancel rerouted Tx” is displayed. Specifying Destinations The following four methods are available for specifying destinations. The methods can be used in conjunction with each other.
Using the Address Book You can use the address book with destinations registered in advance. 1 Select either [Personal Address Book] or [Shared Address Book]. If you performed a guest user login, the personal/shared switch is not displayed. 2 want to access from the “Select Destinations” pull-down menu. 22 Select a destination from the address book, and click one of the following buttons to add it to the destination list. Type Meaning Fax Registers the destination as a fax destination.
••If you enter a string in the search entry field and click it, items containing the corresponding string in the address book are searched for and displayed. ••To select all the displayed destinations, select the top checkbox. To sort the destinations by name, click the [] next to “Name”. To sort the destinations by company name, click the [] next to “Company”. ••Click the same checkbox to deselect the item. 33 Click [Save]. The display returns to the transmission settings screen.
Using LDAP (Lightweight Directory Access Protocol) Server You can search for and select destinations from an LDAP (Lightweight Directory Access Protocol) server. 11 On the transmission settings screen (see page 2-10), select “LDAP Search” from the “Select Destinations” pull-down menu. 22 Select the server to search from the “LDAP Server” pull-down menu. 33 Select the search method (“Exact Match” or “Match any conditions”) in the “Search Method” field.
66 Enter the account and password, and click [Login]. Searching starts. 77 Select the destinations in the search results, and click one of the following buttons to add them to the destination list. Up to 30 fax destinations and 30 e-mail destinations can be selected. Button name Description Fax Registers the destination as a fax destination. To Registers the destination as an e-mail destination. Cc Registers the destination as a Cc e-mail destination.
Forwarding Documents Forwarding Documents in a Document List You can forward the documents in a document list to the shared box, other users or user groups. Forwarding Documents in a Document List 11 Log in to OfficeBridge as a user or a guest. (See page 2-2.) 22 Click [Document Boxes]. 33 Select the document to forward on the document list screen. 44 Click [Forward]. 55 Edit the document name, category, comments, and hold time as necessary. (See page 2-22.) 66 Select the forwarding destination.
Setting the Document Name, Category, Comments, and Hold Time Specify each setting as necessary. Item Description Document Name • The document name of the selected document is displayed in the entry box. To change the name, manually change the file name in the entry box. Up to 80 characters can be entered. • The following characters cannot be used in a document name.
Forwarding Documents Created in Application Software Note To perform this operation, you must install the Muratec Fax driver in your computer in advance. For details on installing the driver, refer to Chapter 2, “Installing to Windows” in the Printer Guide. 11 Start the application software and create the document to transmit. Microsoft Word is used here as an example. 22 Save the document, and select “Print” from the “File” menu.
55 Specify the paper settings. Here, “Letter (8.5 × 11in)” is selected for the size, and “Portrait” for the orientation. 66 Set the resolution. Select 200 × 200 dpi (Normal), 400 × 400 dpi (Fine) or 600 × 600 dpi (S-Fine) for the resolution. 77 Click the “Fax Settings” tab. Select “Advanced Mode” in the “Mode” field, and “Save in shared box” in the “Job Type” field.
88 Click [OK]. 99 Start printing. When using Microsoft Office Word 2007, click [OK]. 1 2 Operating the Various Functions The “Document Properties” screen is displayed. If OfficeBridge user settings are specified in the Muratec Fax driver, OfficeBridge is automatically logged in to, and the forwarding settings screen is displayed. If user settings are not specified or if the login fails, the login screen is displayed. Refer to “Setting the Document Name, Category, Comments, and Hold Time”.
Printing Documents You can print scanned documents and received documents on the machine. Printing Documents in a Document List You can print documents in the document list on the machine. 11 Log in to OfficeBridge as a user or a guest. (See page 2-2.) 22 Click [Document Boxes]. 33 Select a document to be printed from the document list screen to print it. In this example, a document inside the user box is selected. 44 Click [Print]. The document is printed.
Searching for Documents 1 Note 2 You can also search for documents included in a document box from the “Search” field in the footer area. (See page 1-9.) Simple Searching You can enter a search string to search for documents that include that string in their document name, category, or comments. 11 Log in to OfficeBridge as a user or a guest. (See page 2-2.) 22 Click [Document Boxes]. 33 Click [Document Search] on the document list screen. 44 Enter the search string in the “Simple Search” field.
Click [Search]. The list of search results is displayed. ••You can perform operations such as transmitting documents from the search results. ••Click [Search again] to perform the search again. Note The date and time displayed in the search results is the date and time that the document was created. For reserved documents, the date and time reserved for transmission are not displayed.
55 Specify the required settings. ••Documents that include all the specified conditions are searched for. ••When searching according to the date and time the document was created, enter the date in the following order: year (4 digits), month (2 digits), and day (2 digits). 66 Click [Search]. 1 Operating the Various Functions 2 ••You can perform operations such as transmitting documents from the search results. ••Click [Search again] to perform the search again.
Checking and Changing Document Information You can confirm detailed information about documents in a document list. You can also change set information such as the file name or category. Note •• If you set authorities for users, you can register distribution conditions from document information (see page 2-32) and register senders to the address book (see page 2-17). •• You can set the file format for images. (See page 3-108.
Checking and Changing Document Information 1 11 Log in to OfficeBridge as a user or a guest. (See page 2-2.) 2 22 Click [Document Boxes]. Operating the Various Functions On the document properties screen, you can check or change the detailed information about the scanned documents and received documents in a document list. The following operation applies to all types of documents. 33 On the document list screen, click the for document whose detailed information you want to check or change.
You can edit the following items in the detailed information for a document. Item “Document Name”, “Category”, “Comment” “Hold Time” “Read Status” Description Enter the information in the entry box for each item. Select “No Limit” or “Document Hold Time”. If you selected “Document Hold Time”, enter the number of days to store the document in the entry box. You can check whether the document has been displayed (read) or not (unread). You can also change the read status of the document to read or unread.
44 Click [Add] in “Add to the auto distribution settings”. Communication type Condition Fax Fax number, F-Code number E-mail E-mail address, subject 55 Set the distribution conditions on the “Fax Forwarding” screen. For details, refer to “Setting Auto Distribution (Individual Settings)”. (See page 3-87.
Downloading Documents You can download documents from the document list into the desired location on a computer. Since the data disk of the machine is limited, it is recommended that you periodically download documents from the document list, save them to your computer, and delete the documents from the document list. Downloading Documents in a Document List You can download documents on a document list screen to a location you specify.
If something other than “Select when downloading.” is set in the download settings in “Common Settings” in “Document Box Settings” (see page 3-108), the document download screen is not displayed, and the dialog in step 7 is displayed instead. 1 55 Select the file format for the file to download. Item Description File Format TIFF: PDF Encryption Setting Specify the PDF encryption settings. The full mode TIFF format.
66 Click [Download]. 77 Click [Save]. 88 Specify the folder to download to, enter a file name, and click [Save]. 99 Click [Close] to close the “Download Complete” dialog box.
Deleting Documents 1 Note 2 If the “Deleted Documents Box” function is disabled in the document box settings, documents you delete are immediately deleted without being moved to the deleted documents box. (See page 3-110.) Deleting Documents in a Document List You can delete documents in a document list. When you delete a document in a box other than the “Deleted Documents Box”, the deleted document is moved to the “Deleted Documents Box”.
55 Click [OK]. The selected documents are deleted from the document list screen, and moved to the “Deleted Documents Box”. If you select several documents to delete, it may take some time to delete the documents. In this case, wait for a while after performing the deletion procedure. Deleting Documents in the Deleted Documents Box You can delete documents in the “Deleted Documents Box”. Documents deleted from the “Deleted Documents Box” are permanently deleted from the machine.
Restoring Documents to their Original Box You can restore documents in the Deleted Documents Box to their original document box. 1 22 Click [Document Boxes]. 2 33 Select the document to restore on the “Deleted Documents Box” screen. You can also select multiple documents and restore them at the same time. 44 Click [Restore]. The selected documents are restored to their original box. Deleting Documents 2-39 Operating the Various Functions 11 Log in to OfficeBridge as a user or a guest.
Checking the Jobs or History You can check a communication or print job in progress, and the fax and e-mail history. Checking / Canceling a Communication Job in Progress You can check the fax and e-mail transmission reservation status, and the progress of the communication job being executed. You can also cancel the communication job being executed. Note •• Up to 100 communication jobs can be displayed. •• Communication jobs can only be canceled when the user has the required privileges.
You can check the following information on the communication job screen. Displays the destination name of the communication job. Status Displays the communication status. For details on the displayed items, refer to “Status” for the “Tx Box”, “Rx Box”, and “Shared Rx Box” document lists. (See page 1-17.) Page(s) Displays the number of pages for the document to transmit. The cover page is included in the number of pages.
Canceling Communication Jobs by Destination When multiple destinations are set for a communication job, you can delete communication jobs by destination. Note You can cancel only fax destinations individually. All e-mail destinations will be canceled by canceling one e-mail destination. 11 Click the [+] next to the destination name. The list of destinations is displayed. Click the [-] next to the destination name to return to the previous display.
22 Click [Machine Information], and then “Print Job”. 1 You can check the following information on the print job screen. File Name The file name of the document to print is displayed. Owner Displays the name of the user that executed the print job. With the pulldown menu, you can filter the displayed print jobs by user. Page(s) Displays the number of pages for the document to print. The number of pages is not displayed for security print documents.
33 Click [OK]. The selected jobs are canceled. Checking the Communication History You can check the history of transmitted and received jobs. Up to 1000 communication histories can be displayed. You can also print or download the communication history. Checking the Communication History 11 Log in to OfficeBridge as a user. (See page 2-2.) ••This function is also available on Administrator screen. ••This function may also be available on Guest login screen, depending on user policy settings.
Description Displays either “OK” or “Error” for the communication result. With the pull-down menu, you can filter the displayed communication history by communication result. Tx / Rx Displays whether the communication was a transmission or reception job. With the pull-down menu, you can filter the displayed communication history by transmission / reception type. Comm. Category Displays either “Fax”, “E-mail”, “Folder”, or “FTP” for the communication type.
Printing the Communication History You can print the communication history. You can also filter the various items when printing the history. Note The journal list can also be printed from the device settings on the control panel of the machine. For details, refer to Chapter 6, “Managing the Communication History” in the Scanner and Fax Guide. 11 Click [Print] on the communication history screen. The communication history is printed.
Checking the Print Job History 11 Log in to OfficeBridge as a user. (See page 2-2.) ••This function is also available on Administrator screen. ••This function may also be available on Guest login screen, depending on user policy settings. 22 Click [Machine Information], and then “Print Job History”. You can check the following information on the print job history screen. Displayed Item Description Document Name Displays the name of the printed document.
Forwarding Documents When you want to check documents when you are away from the office, you can set “forwarding settings” to automatically forward received documents to a destination of your choice via fax or e-mail. You can also set to print all the documents received while you are away from the office. Forwarding Received Documents You can forward documents received while you are away from the office to a specified fax number, e-mail address, folder, or user. You can also print the received documents.
44 Click [Save]. The forwarding setting is saved. You can now select [ON] or [OFF] for the forwarding setting to forward or print received documents. (See page 1-9.) You can specify forwarding destinations using various methods. You can only register a single forwarding destination. Opening the Destination Selection 11 Select “Forward to the specified destination.” for the received document handling. (See page 2-48.) 22 Click [Select]. 33 Refer to pages 2-50 to 2-54 to enter the destination.
Specifying From the Address Book 11 Click [Shared] or [Personal] from “Address Book” in “Fax / E-mail Destinations”. Click [Shared] to open the “Shared Address Book” or [Personal] to open the “Personal Address Book”. 22 Select a destination from the address book, and click [Fax] or [To]. ••When you click [Fax], the destination is selected as fax destination. When you click [To], the destination is selected as e-mail destination.
Manually Entering a Fax Destination or E-mail Destination 11 Enter the fax number or e-mail address of the destination in the “Fax / E-mail Destinations” entry box. 1 22 Click [Fax] if you entered a fax number, or [To] if you entered an e-mail address. ••The forwarding destination is displayed in the address list. ••To delete a destination, select the forwarding destination to delete from the destination list, and click [Delete]. 33 Click [Save].
Manually Entering a Folder Destination 11 Enter the folder path name of the forwarding destination in the “Folder Destination” entry box in “Folder Destination”. ••Up to 128 characters can be entered. The following characters cannot be used in a path name; * ? “ < > |. ••Enter the path name in the “\\(computer name)\(folder name)\” format. 22 If a user name and password are required to access the folder, enter them. 33 Click [Add]. ••The folder is displayed in the destination list.
33 Click [Save]. The folder path name is entered as the folder destination. 1 Specifying From the User List 11 Click [Select] in the “Users” field. 22 Select a user from the list of users, and click [Add] or [To]. ••When you click [Add], the user box is selected as destination. When you click [To], the destination is selected as e-mail destination. ••If groups are registered, you can filter the displayed users by group using the [Group] pulldown menu.
Setting the Attachment File Format and Forwarding Period You can specify the file format and forwarding period to use when forwarding documents. Click the [+] to the left of “File Format” or “Period” to display the settings. The items displayed are indicated below. Item E-mail / Folder 2-54 Forwarding Documents Description Set the file format to save the document in when forwarding via e-mail. You can set the following file formats. TIFF: The full mode TIFF format.
Item PDF Encryption Setting Description Settings These items are displayed when “PDF w/ Password” is selected as the attachment file format for the folder. Specify the PDF encryption settings. Enter the password (user password) required to open the encrypted PDF. Up to 28 characters can be entered. 28 characters 1 Change Permissions Password Enter the password (owner password) required to change the permission settings of the encrypted PDF. Up to 28 characters can be entered.
Item Period Description Settings Specify the period for which forwarding is performed. Always Always execute forwarding. Always Year/Month/ Date Specify the forwarding day and time Year/Month/ Date Specify a date to start forwarding and a date to end forwarding to only execute forwarding during that period. Year: 1992 to 2036 Month: 1 - 12 Day: 1 - 31 Execute forwarding on the specified day of the week Specify the during the start time and end time.
Chapter 3 OfficeBridge Administrator Settings Administrator settings list........................................................................................3-3 Registering Users........................................................................................................3-5 “User Registration” Screen......................................................................................3-5 Registering a User........................................................................................
Regarding Settings.................................................................................................3-82 Automatically Distributing Received Documents.............................................3-83 Auto Distribution Function...................................................................................3-83 Setting Auto Distribution (General Settings).......................................................3-84 Setting Auto Distribution (Individual Settings)................................
Administrator settings list On the Administrator screen, the following settings are available. Some settings may also available for Users and Guests. Description Default authority Admin User Guest page 2 3 User Information User Registration Register, edit or delete users. 3-5 Address Book Register, edit or delete destinations, destination groups. 3-15 Shortcut Register, edit or delete folder shortcuts and FTP server shortcuts.
Items ScanTag Settings Description Register, edit or delete setting to create image data and metadata (data indicating the attributes and rocessing method of the image file) in a single scan. Default authority Admin User Guest page 3-141 Machine Information Communication Job Check the fax and e-mail transmission reservation status, and the progress of the communication job being executed. 2-40 Check the progress of print jobs being printed or reserved for printing.
Registering Users To utilize the functions of OfficeBridge, it is necessary to first register users. There are two methods for registering users; registering them from the user information settings screen, and importing them from an external file in a format such as the vCard format. “User Registration” Screen 2 10 11 3 4 5 9 Button Button name Description 1 [Add] Registers new user information. 2 [Duplicate] Copies user information that is already registered.
List Items Item Description 6 Number of users that can be registered Displays the number of users that can be registered. 7 Number The number assigned to the user. 8 Name Displays the name registered. 9 Group Displays the name of the group that the user belongs to. You can also filter the displayed users by group name. 10 Page Enables you to switch pages when destination information does not fit on one page. (The number of pages differs according to how many items are displayed on each page.
44 Register the user information. 1 2 You can register the following items. Basic Settings Setting Description Settings Number Enter the user number. You cannot enter an existing number. 001 - 200 Name Enter the user name. 64 characters User ID 64 characters Enter the ID used for identifying the user. You cannot enter an existing user ID. This item is required. Password Enter the password used for logging in. 28 characters E-mail Address Enter the e-mail address of the user.
Setting Description Settings LDAP Server Account ID Enter the account for logging in to the LDAP 49 characters Authentication server. (If required) Password Enter the password for logging in to the 29 characters LDAP server. Feed File Format The file format of the RSS feed is displayed. – Number of Enter the maximum number of items of Item summary information to include in the RSS feed. 10 - 50: 15 Category Select from the following items. (Multiple items can be selected.
Changing User Information You can change user information that has been registered. 11 On the “User Registration” list screen, click the number or name of the user you want to change. The “Registration” screen is displayed. 1 2 22 Change the user information. 33 Click [Save]. ••The settings are changed, and the display returns to the “User Registration” list screen. ••Press [Back] to cancel changing the user information and return to the “User Registration” list screen.
Copying Existing User Information to Register a New User You can copy user information that is already registered to register a new user. The user information items that can be copied are indicated below. •• User Group •• Company •• Department •• Tel Number •• Fax Number Note You cannot copy multiple users at the same time. 11 Log in to OfficeBridge as a user. (See page 2-2.) ••This function is also available on Administrator screen.
Deleting User Information You can delete unnecessary user information from the “User Information” list screen. You can select multiple users to delete. Note The user that is currently logged in can also be deleted. 1 2 ••This function is also available on Administrator screen. ••This function may also be available on Guest login screen, depending on user policy settings. 22 Click [User Information]. The “User Registration” list screen is displayed.
Importing User Information From an External File You can import data from an external file in the vCard format and register it as user information. The user information items that can be imported and their corresponding vCard item names are indicated below. The words enclosed in parentheses are the vCard item names.
55 Click [Import]. A confirmation message is displayed. ••The import process starts. ••When the import process is complete, the display returns to the “User Registration” list screen. Note When the display returns to the list screen, the number of successful records is displayed. If the import process failed, one of the following causes is displayed. •• Could not analyze the imported file. •• Failed to import. An invalid fax number(s) has been included. •• Failed to import.
Exporting User Information to an External File You can export the selected user information to an external file in the vCard format. You can select multiple users. The user information items that can be exported and their corresponding vCard item names are indicated below. The words enclosed in parentheses are the vCard item names.
Creating Address Books “Address Book” List Screen The “Address Book” list screen displays a list of the registered destinations. On this screen you can register new destinations and change existing destinations. 6 7 1 2 3 4 5 8 11 12 13 14 17 9 18 15 10 16 Button Button name Description 1 [Add] Registers new destinations. 2 [Duplicate] Copies destinations that is already registered. The destination can be edited and used as another destination. 3 [Delete] Deletes destinations.
List Items Item Description 6 Number of destinations that can be registered Displays the number of destinations that can be registered. 7 Personal / Shared switch Switches the displayed Address Book between personal and shared destinations. (Only displayed when the user is logged in as a user.) 8 Filter Enables you to filter the displayed destination list according to a letter or symbol (Others). You can sort the destinations according to name or according to company name.
Registering New Destinations You can register new destinations in OfficeBridge. Up to 2000 destinations can be registered, including both personal and shared destinations. 11 Log in to OfficeBridge as a user. (See page 2-2.) ••This function is also available on Administrator screen. ••This function may also be available on Guest login screen, depending on user policy settings. 22 Click [User Information], and then [Address Book]. The “Address Book” list screen is displayed.
You can register the following items. Basic Settings Setting Description Settings Search Searches an LDAP server to register destinations in the address book. Refer to “Registering Destination Using an LDAP Server”. (See page 3-21.) Number Enter the speed dial number. You cannot enter an existing number. However, the same number can be registered in both the shared address book and the personal address book. 1 - 9999 Name*1 Enter the name of the destination. You cannot enter an existing name.
66 Click [Save]. Note Underlined values are the default settings specified at the time of shipment. Changing Destination 11 On the “Address Book” list screen, click the number or name (company name) of the destination you want to change. 22 Change the destination. 33 Click [Save]. ••The settings are changed, and the display returns to the “Address Book” list screen. ••Press [Back] to cancel changing the destination and return to the “Address Book” list screen.
22 Select the address book to add the information to (shared or personal), and click [Add] in “Add to the address book”. 33 Register the information to the address book on the new destination settings screen. For details, refer to “Registering New Destinations”. (See page 3-17.) Copying Existing Destination to Register a New Destination You can copy destination that is already registered to register a new destination. Note You cannot copy multiple destinations at the same time.
Registering Destination Using an LDAP Server Note •• The following destination is detected: “User Name”, “E-mail Address”, “Fax Number”, and “Company”. •• To search an LDAP server, it is necessary to register the LDAP server settings in “Machine Settings”. For details, refer to “Setting the Directory Database Environment”. (See page 3-70.) 11 Log in to OfficeBridge as a user. (See page 2-2.) ••This function is also available on Administrator screen.
77 Set the search method. Select either “Exact Match” or “Match any conditions”. 88 Set the search parameters. ••The following information is searched: “Name”, “Fax Number”, “E-mail Address”, and “Company”. ••“Company” cannot be specified as a search condition by itself. Specify it in combination with a name, fax number, or e-mail address. ••The search parameters you can use are indicated below. Search Parameter Description Any Searches for items that include the specified string.
111 Enter the “Account ID” and “Password”, and click [Login]. Searching starts. The search results are displayed when searching is complete. 1 2 111 Select the destination to register from the search results. You can only select one destination. 111 Click [OK]. The “Registration” screen is displayed. 111 Refer to step 5 and later in “Registering New Destinations” to register the destination. (See page 3-17.
Deleting Destinations You can delete unnecessary destinations from the “Address Book” list screen. You can select multiple destinations to delete. Note If any of the following functions is set for the destination to delete, an error will occur. An error also occurs if the destination is being used for a job being transmitted or a job scheduled to be transmitted. •• Auto distribution •• Archive settings •• My Jobs •• Favorite address 11 Log in to OfficeBridge as a user. (See page 2-2.
Importing Destination From an External File You can import data from an external file and register it as destinations. You can import files in the CSV or vCard format. 1 11 Log in to OfficeBridge as a user. (See page 2-2.) 2 ••This function is also available on Administrator screen. ••This function may also be available on Guest login screen, depending on user policy settings. 22 Click [User Information], and then [Address Book]. The “Address Book” list screen is displayed.
55 Set the detailed information. Setting Description Settings*2 Address Book File Click [Browse], and specify the file to import. File Format Select the format of the file to import. Select “vCard” or vCard “CSV” . CSV Import from CSV Select the method to use when importing the data to File*1 the address book. – Overwrite Append Overwrite: Deletes all the data in the selected personal address book or shared address book, and then imports the data. Data for the “Number” item is also imported.
66 Click [Import]. The import process starts. When the import process is complete, the display returns to the “Address Book” list screen.
When Tag Setting is Set to “ON” 11 The “Tag Setting” screen is displayed. 22 Set the tags for each item.
33 Click [Import]. The import process starts. When the import process is complete, the display returns to the “Address Book” list screen.
Exporting Destination to an External File You can export the selected destination to an external file. You can select multiple destinations. Note You can export files in the CSV or vCard format. 11 Log in to OfficeBridge as a user. (See page 2-2.) ••This function is also available on Administrator screen. ••This function may also be available on Guest login screen, depending on user policy settings. 22 Click [User Information], and then [Address Book]. The “Address Book” list screen is displayed.
55 Select the export format. 1 2 Select “vCard” or “CSV”. 66 Click [Export]. The “Do you want to open or download this file?” message is displayed. 77 Click [Save]. The “Save As” dialog box is displayed. 88 Specify the name and location to save the file, and click [Save]. The export process starts. Grouping Multiple Destinations You can group and manage multiple destinations according to your needs.
33 Click [Group]. 44 You can select whether to register the group as a personal or shared group. ••When you register a personal group, you can group both personal and shared destinations. ••When you register a shared group, you can group only shared destinations. 55 Click [Add]. The “Registration” screen is displayed. 66 Set the group name. Set the following items in the group edit area on the right side of the screen. Setting Description Settings Number 1 - 200 Enter the number of the group.
77 Select the destinations to register. 1 2 ••In the address book list on the left, select the checkbox of the destinations to register. ••To select all the displayed destination information, select the top checkbox. ••Click the same checkbox to deselect the item. 88 Click a transmission destination registration button. The types and functions of the buttons are indicated below. Type Meaning [Fax] Registers the destination as a fax destination.
99 Click [Save]. ••The display returns to the “Address Book” group list screen. ••Press [Back] to cancel registering the group information and return to the “Address Book” group list screen. Changing a Group 11 Log in to OfficeBridge as a user. (See page 2-2.) ••This function is also available on Administrator screen. ••This function may also be available on Guest login screen, depending on user policy settings. 22 Click [User Information], and then [Address Book].
66 Click [Delete], and then [OK]. The selected destinations are deleted. 1 2 77 To add a destination, select the destination to add in the address book list on the left, and click a transmission destination registration button. For details, refer to step 7 of “Registering a New Group”. (See page 3-33.) 88 Click [Save]. ••The group is changed, and the display returns to the “Address Book” group list screen.
44 Select the checkbox of the group information you want to copy. 55 Click [Duplicate]. The “Edit Address Book Group” screen is displayed with the copied settings entered for the group information. 66 Change the settings to those for the new group to register. 77 Click [Save]. ••The display returns to the “Address Book” group list screen. ••Press [Back] to cancel registering the group information and return to the “Address Book” group list screen.
Deleting a Group You can delete unnecessary group information from the “Address Book” group list screen. You can select multiple groups to delete. An error will occur if any of the following functions is set for the destination information you set to delete. An error also occurs if the destination information is being used for a job being transmitted or a job scheduled to be transmitted. •• Auto distribution •• Archive settings •• My Jobs •• Favorite address 11 Log in to OfficeBridge as a user.
Registering Shortcuts You can use OfficeBridge to register the destination folders and FTP servers specified when using the Scan to Folder function and Scan to FTP function of the machine in advance. The shortcuts registered here can be recalled when operating the machine. Setting Folder Shortcuts Registering a New Folder Shortcut You can register a new folder shortcut. Note •• Up to 300 folder shortcuts can be registered. •• Folder shortcuts can also be registered from the control panel.
33 Click “Folder Shortcut”. 1 2 44 Select the type of shortcut (personal or shared) to register from the pull-down menu. If you performed a guest login or administrator login, only “shared” shortcuts can be registered. 55 Click [Add].
66 Set the detailed information. You can register the following items. Setting Description Settings Shortcut Number The smallest free number is automatically entered. You 1 - 300 can change it to a number of your choice. This item is required. Shortcut Name Enter the shortcut name. 24 characters Folder Path Enter the path including the folder to be registered. Enter the path name in the “//(workgroup computer name)/(folder name)/” format. You can also browse for the folder path to enter.
Browsing for a Folder Path to Enter 11 Click [Browse] in “Folder Path”. ••A list of the network environment you are connected to is displayed. ••If you enter the computer name in the folder path in advance, you can display a list of the shared folders in that computer. 22 Click a displayed computer name or folder name, and select the folder to register in the folder shortcut. 1 2 OfficeBridge Administrator Settings 3 •• Click [Back] to return to the previous folder level.
Changing Folder Shortcut Settings You can change folder shortcut settings that have been registered. 11 On the “Folder Shortcut” settings list screen, click the number or name of the folder shortcut you want to change. 22 Change the settings of the folder shortcut. Refer to step 6 of “Registering a New Folder Shortcut”. (See page 3-40.) 33 Click [Save]. ••The settings are changed, and the display returns to the “Folder Shortcut” settings list screen.
Deleting a Folder Shortcut You can delete unnecessary folder shortcuts from the list. 11 On the “Folder Shortcut” settings list screen, select the checkbox of the folder shortcut to delete. 1 2 22 Click [Delete]. The message “Is it OK to delete the selected item(s)?” is displayed. 33 Click [OK]. The selected folder shortcuts are deleted. Note A folder shortcut cannot be deleted when it is being used for another function.
Setting FTP Shortcuts Registering a New FTP Shortcut You can register a new FTP shortcut. Note •• Up to 20 FTP shortcuts can be registered. •• FTP shortcuts can also be registered from the control panel of the machine. For details, refer to Chapter 7, “Registering Destinations” in the Scanner and Fax Guide. 11 Log in to OfficeBridge as a user. (See page 2-2.) ••This function is also available on Administrator screen.
55 Set the detailed information. 1 2 You can register the following items. Setting Description Settings Shortcut Number The smallest free number is automatically entered. You 1 - 20 can change it to a number of your choice. This item is required. Shortcut Name Enter the shortcut name. 24 characters Host Name Enter the address of the FTP server to create the shortcut for. Enter an IP address or domain name. This item is required.
Browsing for a Folder Path to Enter 11 Enter the host name in the “Host Name” field. 22 Click [Browse] in “Folder Path”. The folder of the FTP server is displayed. 33 Select the folder to register in the folder shortcut. ••Click [Back] to return to the previous folder level. ••Click [Root] to return to the first (root) level. 44 Click [Save]. The folder path name is entered. Changing FTP Shortcut Settings You can change FTP shortcut settings that have been registered.
33 Click [Save]. Copying an Existing FTP Shortcut to Create a New FTP Shortcut You can copy a FTP shortcut that is already registered to register a new FTP shortcut. 11 On the “FTP Shortcut” settings list screen, select the checkbox of the FTP shortcut to copy. 22 Click [Duplicate]. The “Setting” screen is displayed with the copied settings entered for the detailed information. 33 Change the settings to those for the new FTP shortcut to register.
33 Click [OK]. The selected FTP shortcuts are deleted.
Setting Templates OfficeBridge enables you to register templates to assist users when they enter information. You can register three kinds of templates: document names, document categories, and e-mail templates. Setting Document Names 1 2 When adding a file name to save a scanned image, you can use file names (document names) registered in advance. Up to 20 file names can be registered. Note Document names can also be set from the control panel of the machine.
44 Click [Add]. The “Document Name” settings screen is displayed. 55 Set the detailed information. You can register the following items. Setting Number Description Settings 1 - 20 The smallest free number is automatically entered. You can change it to a number of your choice. This item is required. Document Name Enter the document name for the template. 80 characters (\, /, :, *, ?, ", [, <, >, |, ] cannot be used.) 66 Click [Save].
Changing a Document Name You can change a document name that has been registered. 11 On the “Document Name” settings list screen, click the number or name of the document name you want to change. 1 2 22 Change the number or name of the document. 33 Click [Save]. •• The settings are changed, and the display returns to the “Document Name” list screen. ••Press [Back] to cancel changing the document name settings and return to the “Document Name” settings list screen.
33 Click [Duplicate]. The “Document Name” settings screen is displayed. 44 Change the settings to those for the new document name to register. 55 Click [Save]. ••The display returns to the “Document Name” settings list screen. ••Press [Back] to cancel registering the document name settings and return to the “Document Name” settings list screen. Deleting a Document Name You can delete unnecessary document names. 11 Display the “Document Name” settings list screen.
Setting Document Categories When setting document categories to a scanned image, you can use document categories registered in advance. You can register up to 20 document categories. Registering a New Document Category 1 2 Document category can also be set from the control panel of the machine. For details, refer to Chapter 7, “Registering Other Settings” in the Scanner and Fax Guide. 11 Log in to OfficeBridge as a user. (See page 2-2.) ••This function is also available on Administrator screen.
You can register the following items. Setting Description Settings Number The smallest free number is automatically entered. You can change it to a number of your choice. This item is required. 1 - 20 Category Name Enter the document category name for the template. 20 characters 66 Click [Save]. ••The display returns to the “Category” settings list screen. ••Press [Back] to cancel registering the document category settings and return to the “Category” settings list screen.
Copying an Existing Category to Register a New Category You can copy a category that is already registered to register a new one. 11 Display the “Category” settings list screen. 1 22 Select the checkbox of the category name you want to copy. 2 33 Click [Duplicate]. The “Category” settings screen is displayed. 44 Change the settings to those for the new category to register. 55 Click [Save]. ••The display returns to the “Category” settings list screen.
33 Click [Delete]. The message “Is it OK to delete the selected item(s)?” is displayed. 44 Click [OK]. The category is deleted. Setting E-mail Templates When transmitting e-mail, you can use a document registered in advance as the subject and text of the e-mail. Up to 10 e-mail templates can be registered. Registering a New E-mail Template Note Document names can also be set from the control panel of the machine.
55 Set the detailed information. 1 2 You can register the following items. Setting Description Settings Number The smallest free number is automatically entered. You can change it to a number of your choice. 1 - 10 Template Name Enter the name of the e-mail template. 40 characters Subject Enter the subject of the e-mail template. 80 characters Text Enter the text of the e-mail template. 1024 characters 66 Click [Save]. ••The display returns to the “Template” settings list screen.
33 Click [Save]. ••The settings are changed, and the display returns to the “Template” settings list screen. ••Press [Back] to cancel changing the e-mail template settings and return to the “Template” settings list screen. Copying an Existing E-mail Template to Register a New E-mail Template You can copy an e-mail template that is already registered to register a new e-mail template. 11 Display the “Template” settings list screen. 22 Select the checkbox of the e-mail template you want to copy.
Deleting an E-mail Template You can delete unnecessary e-mail templates. 11 Display the “Template” settings list screen. 1 22 Select the checkbox of the e-mail template you want to delete. 2 ••To select all the displayed e-mail templates, select the top checkbox. ••Click the same checkbox to deselect the item. 33 Click [Delete]. The message “Is it OK to delete the selected item(s)?” is displayed. 44 Click [OK]. The e-mail template is deleted.
Setting the Connection Environment You can set the network environment required for OfficeBridge to operate correctly and the e-mail transmission/reception environment, etc. Setting the Network Environment Set the network environment for connecting computers to OfficeBridge. The settings are divided into four groups: common settings, IPv4 settings, IPv6 settings, and port number settings. Note The network environment can also be set from the control panel of the machine.
You can register the following items. Common Settings Description Settings Enter the host name of the machine. The default setting is the MAC address. If multiple machines are connected to the same network, make sure to set a different host name for each machine. 15 characters (The following characters cannot be used: !@#$%^&()_’{}.~\*+=|:;”?<>,) Enter the workgroup name of the network the machine is connected to. 15 characters (The following characters cannot be used: !@# $% ^&()_’{}.
Setting Description Settings Global IP Address Enter the global IP address. If DHCP is enabled, the retrieved global IP address is displayed, and you cannot edit it. XXXX:XXXX:XXXX: XXXX:XXXX:XXXX: XXXX:XXXX format (Where XXXX is a hexadecimal number.) 0:0:0:0:0:0:0:0,0::0, ::, 0:0:0:0:0:0:0:1, and 0::1 cannot be entered. Subnet Prefix Length Enter the subnet prefix length. If a global IP address is entered, you cannot enter 0 here.
Setting the E-mail Transmission / Reception Environment Set the environment for transmitting and receiving e-mail with OfficeBridge. The settings are divided into four groups: machine information, SMTP server settings, POP server settings, and SMTP reception settings. 11 Click [Admin Login] in OfficeBridge, and log in. (See page 2-7.) This function may also be available on Guest and User login screen, depending on user policy settings.
44 Set the detailed information. You can register the following items. Machine Information Setting Description Settings Name 40 characters Enter the name to display in the sender field (From) when transmitting e-mail. If e-mail is transmitted after performing a user long, the e-mail address registered in the user information is displayed. E-mail Address Enter the e-mail address assigned to the machine. “Reply-To” e-mail Enter the e-mail address used for the address destination to reply to.
Description Settings Set “ON” to use SSL communication, or “OFF” to not use it. ON OFF SMTPS Port Number Enter the SMTPS port number. 0 - 65535: 465 SMTP Send Authentication Set the SMTP authentication method when the SMTP server you are using requires authentication. Not used. LOGIN PLAIN CRAM-MD5 SMTP Authentication User Name Set the account to use when logging on to the SMTP server. 50 characters SMTP Authentication Password Set the password to use when logging on to the SMTP server.
SMTP Reception These settings are displayed when you click [+]. These settings are for the reception side for direct SMTP. Setting Description Settings ON Confirm that the Set “ON” to check whether the transmission following domain forwarding path is the same as your domain, or OFF select “OFF” to not. is identical to the receiving domain. Domain for Receiving Enter the domain name if you set “Confirm that the following domain is identical to the receiving domain.” to “ON”.
Setting the E-mail Operating Environment Set the e-mail operating environment for handling e-mail with OfficeBridge. This function may also be available on Guest and User login screen, depending on user policy settings. 22 Click [Machine Settings], and then [E-mail Settings]. The “E-mail Settings” list screen is displayed. 33 Click “Optional E-mail Settings”. The “Optional E-mail Settings” dialog box is displayed. 44 Set the detailed information.
You can register the following items. Setting Description Settings Attachment File Format Set the file format for transmitted documents. When you send a document from the machine via e-mail, the document will be converted to the file format specified here. PDF TIFF-S (T.37 Simple Mode)*1 TIFF-F (Expand Mode) Image Encoding Method Insert Subject/ Text (I-Fax or E-mail) If you selected “TIFF-F (Expand Method)” for the file MH format, specify the image encoding method for documents MR to be sent.
Description Settings Set whether to return a message disposition notification (MDN) when e-mail is received with an MDN request. Never send a MDN. Always send a MDN. Allow reply If you select “Always send a MDN.”, you can specify to to: return an MDN only for messages received from the specified e-mail addresses or domain names. You can register up to five e-mail addresses or domain names to allow to reply to. If nothing is registered in the list, an MDN is sent for all e-mail addresses or domain names.
55 Click [Save]. ••The display returns to the “E-mail Settings” list screen. ••Press [Back] to cancel specifying the optional e-mail settings and return to the “E-mail Settings” list screen. Note •• Underlined values are the default settings specified at the time of shipment. •• Click [Initialize] to restore the default settings. Setting the Directory Database Environment Set the environment for searching an Lightweight Directory Access Protocol (LDAP) server on the machine or in OfficeBridge.
List Items Description Displays the name registered. If you do not register a name, the LDAP server address is displayed after it is registered. 4 Default Server Setting You can change the default server used for LDAP searching. “ON” indicates that the server is enabled, and “OFF” indicates that the server is disabled. Click to switch the default server setting. Only one server can be enabled. Registering New LDAP Server Search Settings You can register new LDAP server search settings in OfficeBridge.
44 Set the detailed information. You can register the following items. Setting Description Settings Name Enter the name to set. 23 characters LDAP Server Address Enter the name or IP address (IPv4 only) of the LDAP server to set. This item is required. For an LDAP server name, 99 characters Use the XXX.XXX. XXX.XXX format for an IP address. (Where XXX is a number between 0 and 255.) Port Number Enter the port number of the LDAP server to set.
Description Settings Enter the starting search position in the hierarchical structure of the LDAP server. Searching is performed included all sub directories under the starting search position. Click [Search Base] to search for the search base and automatically enter it in the entry box. 99 characters Max. number of search results Enter the maximum number of search results. 1 - 100: 50 Time Limit Enter the maximum time to use for the search process in seconds. Enter “0” to set no limit.
55 Click [Save]. ••The display returns to the “LDAP Server Settings” list screen. ••Press [Back] to cancel specifying the LDAP server settings and return to the “LDAP Server Settings” list screen. Note Underlined values are the default settings specified at the time of shipment. Changing LDAP Server Search Settings You can change LDAP server search settings that have been registered. 11 Click [Admin Login] in OfficeBridge, and log in. (See page 2-7.
Deleting LDAP Server Search Settings You can delete unnecessary LDAP server search settings from the list screen. This function may also be available on Guest and User login screen, depending on user policy settings. 22 Click [Machine Settings], and then [LDAP Server Settings]. The “LDAP Server Settings” list screen is displayed. 33 Select the checkbox of the LDAP server search settings you want to delete. ••To select all the displayed LDAP server search settings, select the item name field checkbox.
33 Set the detailed information. You can register the following items. Setting Description Settings ON OFF SNMP Service Set whether to enable or disable the SNMP setting. Set “ON” to enable the setting, or “OFF” to disable it. Writable Community Name Enter a community name that the dedicated read/write ON SNMP server will accept. This item is required. OFF Set “ON” to enable the setting, or “OFF” to disable it.
Setting an Internet Time You can automatically synchronize the system clock with an internet time server. 11 Click [Admin Login] in OfficeBridge, and log in. (See page 2-7.) This function may also be available on Guest and User login screen, depending on user policy settings. 22 Click [Machine Settings], and then [Internet Time Settings]. 2 3 OfficeBridge Administrator Settings The “Internet Time Settings” screen is displayed. 1 33 Set the detailed information.
You can register the following items. Setting Description Settings Auto Time Adjustment Set whether to enable or disable the internet time setting. Set “ON” to enable the setting, or “OFF” to disable it. ON OFF Server Address Enter the server name or server address of the time server. For a server name, 40 characters. Use the XXX.XXX.XXX. XXX format for a server address. (Where XXX is a number between 0 and 255.
Specifying Device Settings Specifying Other Network Settings You can set the automatic logout time on the control panel and the e-mail gateway settings, and delete the printer information for Scan to Printer. Note •• The e-mail gateway function enables you to set a prefix and suffix in advance to reduce the operations required when transmitting faxes. When transmitting with a fax number set, the prefix and suffix are automatically merged with the number to transmit an e-mail.
44 Set the detailed information. You can register the following items. Setting Description *1 E-mail Gateway Settings Specify the settings for the e-mail gateway function. − OFF ON Setting Set whether to enable or disable the e-mail gateway function. Set “ON” to enable the function, or “OFF” to disable it. Prefix Enter the prefix for the local part of the e-mail address. 32 characters Suffix Enter the suffix for the local part of the e-mail address.
Specifying User Install Mode Settings You can specify the settings required for using the machine. 11 Click [Admin Login] in OfficeBridge, and log in. (See page 2-7.) This function may also be available on Guest and User login screen, depending on user policy settings. 22 [Click [Machine Settings], and then [Machine Setup]. 2 3 OfficeBridge Administrator Settings The “Machine Setup” list screen is displayed. 1 33 Click “User Install”. The “User Install” screen is displayed.
Specifying Default Machine Settings You can set the default values for each function, the ready screen, and the energy save mode. The default values are those used when you press to return to the ready screen. Changing the default values of often-used functions can shorten the time required to adjust settings. Settings You can set the default settings for the copy, scanner, e-mail, fax, and printer functions. 11 Click [Admin Login] in OfficeBridge, and log in. (See page 2-7.
Automatically Distributing Received Documents In OfficeBridge, you can specify conditions for automatically distributing received fax and internet fax documents to a specified location (user folders or the shared folder, etc.) 1 For example, you can set to automatically distribute documents in the following cases: •• Forwarding a fax document received from a supplier to multiple staff members.
Setting Auto Distribution (General Settings) You can specify the general settings for auto distribution. Note To distributing received fax and internet fax documents to a specified location, set also individual settings. (See page 3-87.) 11 Click [Admin Login] in OfficeBridge, and log in. (See page 2-7.) This function may also be available on Guest and User login screen, depending on user policy settings. 22 Click [Machine Management Settings].
33 Click [General]. 1 44 Set the distribution information. 2 OfficeBridge Administrator Settings 3 You can register the following items. Setting Description Settings Distribution Setting Set whether to enable or disable the auto distribution setting. Set “ON” to enable the setting, or “OFF” to disable it. The ON/OFF status of the distribution setting is linked to the “auto distribution settings switch” in the footer area.
Setting Description Settings Document Access Password Enter the password (user password) required to open the encrypted PDF. 28 characters Change Permissions Password Enter the password (owner password) required to change the permission settings of the encrypted PDF. 28 characters Permissions Set the printing, editing, and copying permissions. Printing: Allowed Not allowed Editing: Allowed Not allowed Copying: Allowed Not allowed Encryption Level Set the Acrobat version compatibility.
Setting Auto Distribution (Individual Settings) Note The auto distribution settings can also be specified from the control panel of the machine. For details, refer to Chapter 4, “Useful Reception Functions” in the Scanner and Fax Guide. However, you cannot change the settings from the control panel of the machine in the following cases.
You can register the following items. Basic Settings Setting Name Conditions*1 Condition Settings Description Enter a name for the auto distribution settings. This item is required. Select the condition to use for distribution from the pull-down menu. You can select the following conditions. All incoming fax documents: Targets all incoming fax documents. Fax Number: Targets documents sent by the specified fax number.
Description Settings See “Specifying Distribution Destinations” and destinations. (See page 3-90.) – Destinations Select “OfficeBridge Users”, “Address Book”, or “Folder” from the pull-down menu, and click [Select]. The selection screen for each destination is displayed. (See page 3-90.) Displays a list of the destinations set in “Destinations”. – 2 Note Destination*2 • To delete a destination from the destination list, select the checkbox for the destination, and click [Delete].
Setting Description Settings You can set the following file formats for saved files. PDF: Distributes the document as a PDF format saved file. PDF w/Password: Distributes the document as an encrypted PDF format saved file. TIFF: Distributes the document as a TIFF format saved file. PDF PDF w/ Password TIFF Distribution Schedule Set the distribution schedule. Always Year/Month/ Date Specify the forwarding day and time Always Always performs distribution.
11 Open the “Setting” screen. See “Setting Auto Distribution (Individual Settings)” steps 1 to 4. (See page 3-87.) 22 Select “OfficeBridge Users” from the pull-down menu and click [Select]. 33 Select the checkbox of the users or groups you want to distribute to. 1 2 ••To select all the displayed users or groups, select the top checkbox. ••Click the same checkbox to deselect the item. 44 Click a transmission destination registration button.
“Address Book” Destination Specifying 11 Open the “Setting” screen. See “Setting Auto Distribution (Individual Settings)” steps 1 to 4. (See page 3-87.) 22 Select “Address Book” from the pull-down menu and click [Select]. 33 Select the destination category (letter or group). A list of the corresponding destinations is displayed. You can also search using a string. Enter the string to search for in the entry box, and . click 44 Select the checkbox of the destination you want to transmit to.
66 Click [Save]. ••The destinations are set, and the display returns to the “Auto Distribution” settings screen. ••Click [Back] to cancel setting the destinations. The display returns to the “Auto Distribution” settings list screen. Specifying Folder Destination 11 Open the “Setting” screen. See “Setting Auto Distribution (Individual Settings)” steps 1 to 4. (See page 3-87.) 22 Select “Folder” from the pull-down menu and click [Select].
Performing an Auto Distribution Test You can check the distribution settings that match the distribution conditions in the auto distribution settings, and display them in a list. Specify a fax number, F code (sub-address, password), e-mail address (From), or subject to use as the distribution condition. 11 Click [Admin Login] in OfficeBridge, and log in. (See page 2-7.) This function may also be available on Guest and User login screen, depending on user policy settings.
You can register the following items. Description Test for Select the item to test (fax or e-mail). Test Data Enter the test data. The setting to specify depends on the selected test item. Settings Fax E-mail – Fax Number Displayed when “Fax” is selected for the test item. Enter the fax number. 24 digits F-Code Displayed when “Fax” is selected for the test item. Sub-Address: Enter the sub-address of the F-Code. Password: Enter the password of the F-Code.
Copying Existing Auto Distribution Settings to Create New Settings You can copy auto distribution settings that are already registered to register new auto distribution settings. 11 Click [Admin Login] in OfficeBridge, and log in. (See page 2-7.) This function may also be available on Guest and User login screen, depending on user policy settings. 22 Click [Machine Management Settings]. The “Auto Distribution” settings list is displayed.
Deleting Auto Distribution Settings 11 Click [Admin Login] in OfficeBridge, and log in. (See page 2-7.) This function may also be available on Guest and User login screen, depending on user policy settings. 22 Click [Machine Management Settings]. The “Auto Distribution” settings list is displayed. 33 Select the checkbox of the auto distribution settings you want to delete. ••To select all the displayed auto distribution settings, select the top checkbox. ••Click the same checkbox to deselect the item.
Usage Management In OfficeBridge, you can record the usage status (number of pages, cost, and communication time) of the copy, fax, scan, and print functions for each user or group. Checking the Usage Status You can display and print the user access/cost history. Note •• You can only check the usage status for items with cost settings specified. (See page 3-101.) •• The usage status of each user can also be checked from the control panel of the machine.
Note •• The total of all users is displayed on the first line. •• The following items are displayed. Description Group Displays the name of the group that the user belongs to. User Displays the user name. Fax Displays the cost and number of pages used for fax communication. Copy Displays the cost and number of pages used for copying. Scan Displays the cost and number of pages used for scanning. Print Displays the cost and number of pages used for printing. •• The guest group is used for guest.
Printing the Usage Management History for a User You can print the history for the selected user. 11 Click for the user to print the history for. The message “Is it OK to print the selected user's usage summary?” is displayed. 22 Click [OK]. The usage management history for the selected user starts printing. Downloading the Entire Usage Management History You can download the currently displayed history in the CSV format. 11 Click [Download] on the “Cost Accounting” screen. 22 Click [Save].
Setting the Management History Note The currency unit and cost settings can also be specified from the control panel of the machine. For details, refer to Chapter 2, “Managing User Access/Cost Accounting” in the Administrator's Guide. 11 Click [Admin Login] in OfficeBridge, and log in. (See page 2-7.) This function may also be available on Guest and User login screen, depending on user policy settings. 22 Click [Machine Management Settings], and then [Usage Management].
Setting Charge Setting Description Select the functions (copy, fax, scan, or print) to display in the history. Select the checkbox of the function you want to display. Enter the page costs in the entry boxes. Settings Copy: 0.00 Scan: 0.00 Fax: 0.00 Print: 0.00 6 digits (0.01 999.99) 55 Click [Save]. Press [Back] to cancel registering the usage management settings and return to the “Usage Management” list screen. Note •• Click [Initialize] to restore the default settings.
Displaying and Copying Machine Settings You can display the status of the machine. You can also import the information (settings and address books, etc.) in a machine to another machine of the same model, which enables you to reduce the time it takes to specify the settings. Setting the Machine Status This function may also be available on Guest and User login screen, depending on user policy settings. 22 You can register the following items. You can register the following items.
The other machine status items that are displayed are indicated below. Item MAC Address Description Displays the MAC address set in the machine. Network Connection Displays the current network speed and communication method. The following items are displayed. 100Mbps - Full Duplex 100Mbps - Half Duplex 10Mbps - Full Duplex 10Mbps - Half Duplex The values set in “Other Network Settings” in “Machine Setup” are displayed. (See page 3-79.) Telephone Line Status Displays the current telephone line status.
33 Click [Save]. You can export the current machine settings. The exported data can be imported to another machine. 11 Click [Admin Login] in OfficeBridge, and log in. (See page 2-7.) This function may also be available on Guest and User login screen, depending on user policy settings. 22 Click [Export] in “Maintenance Setting”. 33 Click [Save]. 44 Specify the name and location to save the file, and click [Save]. The default file name is “MFX-2550_DC4_Date and Time (YYYYMMDDhhmmss).mdx”.
Importing Machine Settings You can import the settings from another machine. Note Take care when importing the machine settings, as all the information registered by users (including documents) will be erased. 11 Click [Admin Login] in OfficeBridge, and log in. (See page 2-7.) This function may also be available on Guest and User login screen, depending on user policy settings. 22 Click [Browse] in “Maintenance Setting”. The “Select File” dialog box is displayed.
Specifying Document Box Settings 11 Click [Admin Login] in OfficeBridge, and log in. (See page 2-7.) This function may also be available on Guest and User login screen, depending on user policy settings. 22 Click [Machine Management Settings], and then [Document Box Settings]. The “Document Box Settings” screen is displayed. 33 Set the detailed information.
You can register the following items. Common Settings These settings are displayed when you click [+]. Setting Description Settings Preview Setting File Format Download Setting Set the file format used when displaying documents in document lists. Specify the settings for downloading documents from the machine. TIFF PDF − File Format Set the file format for downloading documents.
Rx Box These settings are displayed when you click [+]. Description Set whether or not to delete received documents automatically from the “Rx Box” document list. Select “Do not delete automatically.” to not automatically delete documents. To automatically delete documents, select “Delete automatically after downloading.”, and set the hold time. Settings Do not delete automatically. Delete automatically.
Deleted Documents Box These settings are displayed when you click [+]. Setting Description Settings Enable the deleted document box Set whether to enable or disable the deleted documents ON OFF box. If you select “OFF”, the “Deleted Documents Box” is not displayed on the document box screen. Document Hold Time* 1 Set whether or not to delete documents automatically from the “Deleted Documents Box” document list. Select “Do not delete automatically.” to not automatically delete documents.
Saving Transmitted Data (Archive Settings) Note •• Archive settings apply to all the documents that correspond to the specified data type. For example, when archive settings are enabled for “Transmitted Fax”, all transmitted fax documents are archived. •• The specified archiving is only performed when the transmission/reception is completed successfully. When the transmission or reception has not been performed correctly due to an error, the specified data archiving will not be performed.
33 Click the data type you want to specify archive settings for. 44 Specify the archive settings. Setting Description Setting Sets whether to enable or disable the archive settings. Set “ON” to enable the function, or “OFF” to disable it. Destination Set the archive destination for the data type. For details, refer to “Specifying the Archive Destination”. (See page 3-113.) If you set an archive destination, it is displayed in the list on the right.
Specifying the Archive Destination You can specify the archive destination using various methods. You can only register a single archive destination. 1 2 Specifying From the Address Book 11 Click [Select] for the archive destination. 22 Click [Shared] from “Address Book” in “Fax / E-mail Destinations”. 33 Select a destination from the address book, and click [Fax] to add the destination to the destination list as a fax destination or [To] to add it as an e-mail destination.
Manually Entering a Destination 11 Click [Select] for the archive destination. 22 Enter the fax number or e-mail address of the destination in the “Fax / E-mail Destinations” entry box. ••Enter either a fax or e-mail transmission destination. You cannot enter both at the same time. ••Up to 40 digits can be entered for a fax number. Up to 50 characters can be entered for a e-mail address. ••Dialing options can be inserted when entering a fax number.
Manually Entering a Folder Destination 11 Click [Select] for the archive destination. 1 Destination” entry box in “Folder Destination”. ••Up to 128 characters can be entered. The following characters cannot be used in a path name; * ? “ < > |. ••Enter the path name in the “\\(computer name)\(folder name)\” format. 33 If a user name and password are required to access the folder, enter them. 44 Click [Add]. ••The archive destination is displayed in the address list.
33 Click a displayed computer name or folder name, and select the folder name to set as the forwarding destination. ••Click [Back] to return to the previous folder level. ••Click [Root] to return to the first (root) level. 44 Click [Save]. The folder path name is entered as the folder destination. 55 Click [Add]. ••The archive destination is displayed in the address list. ••To delete a destination, select the destination you want to delete from the destination list, and click [Delete].
Backing Up Documents You can specify settings for backing up the document files stored in the machine to a shared folder on the network. You can display the backed up documents on the screen, and check the backup status from the log. Specifying Backup Settings 1 2 11 Click [Admin Login] in OfficeBridge, and log in. (See page 2-7.) This function may also be available on Guest and User login screen, depending on user policy settings. 22 Click [Machine Management Settings], and then [Backup Settings].
44 Set the detailed information. You can register the following items. Setting Description Schedule Setting Set the schedule for executing the document backup. If you select “OFF”, the document backup is not executed. Settings Every Month Every Week Every Day Interval OFF Backup Now Every Month Executes the backup at the same date and time every month. Enter the day, hour, and minute in the entry boxes.
Description Settings Set the method for dealing with the document files in the machine after they have been backed up. Do not delete. Delete all. Delete only read messages. 55 Click [Save]. Press [Back] to cancel registering the document backup settings and return to the “Backup Settings” screen. Note •• Underlined values are the default settings specified at the time of shipment. •• Click [Initialize] to restore the default settings.
44 Set the detailed information. You can register the following items. Setting Display on the document boxes screen Description Settings Select whether to enable or disable the backup viewing ON settings. OFF Set “ON” to enable the setting, or “OFF” to disable it. Includes the backup Select whether to enable or disable viewing of the folder into “Current shared folder on the network in which the backed up documents are stored. Document List” Select [ON] to enable viewing, or [OFF] to disable viewing.
Checking the Backup Log You can display the backup log. The backup log displays the content processed, the shared folder used, the result of the backup (success or failure), and the date that the backup was executed. 11 Click [Admin Login] in OfficeBridge, and log in. (See page 2-7.) This function may also be available on Guest and User login screen, depending on user policy settings. 2 3 OfficeBridge Administrator Settings 22 Click [Machine Management Settings], and then [Backup Settings].
Note If “Failed” is displayed as the result of the backup, you can move the mouse cursor over “Failed” to display the reason the backup failed on the upper left of the “Backup Log” screen. The reasons for the backup failing are indicated below. ••Failed to connect to the shared folder. ••No access authority. ••Failed to transfer the document. ••Partially failed to backup the document. ••Backup has been canceled. ••Failed to analyze the document management information.
Setting Security OfficeBridge enables you to set the user policies to specify function restrictions and setting restrictions for users, and the machine policy to specify setting restrictions for the machine. 2 Setting User Policies User policies define authority levels by restricting the functions and settings that users can use. Users must have a user policy. The following authorities are set in OfficeBridge as default settings at the time of shipment. See “Default Security Settings” for details.
22 Click [Machine Management Settings], and then [User Policy]. 33 Click [Add].
44 Set the detailed information. 1 2 OfficeBridge Administrator Settings 3 You can register the following items. Setting Policy name Description Settings Enter a name for the user policy to set. This item is required. 30 characters Select an adaptive Select users to apply the policy to from the list. user (s) For details, refer to “Selecting Users”. (See page 3-126.) − Authority Level for Setting Select the authority level for the users.
Selecting Users 11 Display the User Policy setting screen. See “Registering a New User Policy” step 1 to 4. (See page 3-123.) 22 Click [Select User] in “Select an adaptive user(s)”. The user selection screen is displayed. 33 Select the users to add from the user list, and click [Add]. If groups are registered, you can filter the displayed users by group using the [Group] pulldown menu. 44 Click [Save]. The users to apply the policy to are set. 55 Click [Save].
Default Security Settings “High” Authority Level “Low” Authority Level Fax ON ON Copy ON ON Scan ON ON Print Machine Information Machine Management Settings Machine Settings User Information Security Setting ON ON User Registration ON OFF Address Book ON OFF Shortcut ON OFF User Box Forwarding Settings ON OFF Templates ON OFF TCP/IP Settings OFF OFF E-mail Settings OFF OFF LDAP Server Settings OFF OFF SNMP Settings OFF OFF Internet Time Settings OFF OFF Ma
Changing a User Policy You can change a user policy that has been registered. 11 Click the name of the policy to change on the “User Policy” list screen. The “Registration” screen is displayed. 22 Change the detailed information. For details, refer to step 4 of “Registering a New User Policy”. (See page 3-125.) 33 Click [Save]. ••The settings are changed, and the display returns to the “User Policy” list screen.
Deleting a User Policy You can delete unnecessary user policies from the “User Policy” list screen. Note 1 •• You can delete multiple user policies at the same time. •• You cannot delete a user policy that is assigned to users. •• You cannot delete the “initial policy” or “guest policy”. 2 11 Select the checkbox of the user policy you want to delete. ••To select all the displayed policies, select the top checkbox. ••Click the same checkbox to deselect the item. 22 Click [Delete].
Setting the Machine Policy Regarding the Machine Policy The machine policy restricts the machine itself. You can only set one machine policy. Authentication Methods There are three login machine policies provided in OfficeBridge, which depend on the login authentication method. Authentication Method Description Stand-Alone Performs user authentication using the user information in the machine. User information must be registered in OfficeBridge in advance.
Setting the Machine Policy Note 11 Click [Admin Login] in OfficeBridg, and log in. (See page 2-7.) This function may also be available on Guest and User login screen, depending on user policy settings. 22 Click [Machine Management Settings], and then [Secure Settings]. 33 Click “Machine Policy Setting”. The “Machine Policy Setting” screen is displayed.
44 Set the detailed information. You can register the following items. Setting Authentication Method Domain Name Account Setting Description Select the authentication method. Settings Stand-Alone Single Sign On Network 64 characters Enter the domain name of the Active Directory (0-9, a-z, A-Z, -, .) server. If the authentication method is set to “Single Sign On” or “Network”, this item is required. If you select “Stand-Alone”, this item is not displayed. Specify the account settings for the login user.
Description Settings Select the screen displayed when a user logs in. User ID Selection User ID Input User ID Selection: This screen is comprised of the user ID and password entry, and a list of user information. The account ID can be automatically entered by selecting it from the list. User ID Input: This screen is comprised of the user ID and password entry. If you select “Network” as the authentication method, this item is not displayed. 1 2 3 Panel Login Mode Select the panel login mode.
55 Click [Save]. ••The message “Changing the “Machine Policy” will reboot the machine automatically.” is displayed. ••Press [Back] to cancel registering the machine policy settings and return to the “Machine Policy” list screen. 66 Click [OK]. ••The machine is restarted to reflect the machine policy settings. ••You will become unable to access OfficeBridge because the machine is restarted. Log in again after restarting the browser.
Set the detailed information. 1 2 3 You can register the following items. Setting MAC Address Filtering Description Settings Set the MAC addresses to restrict. − Setting*1 Select the basic policy for the access restrictions. Select either “Reject all specified address(es) except for those listed below” or “Authorize all address(es) except for those listed below”. Select “Available setting” to enable the settings.
Setting IP Address Filtering Setting*1 Description Set the IP addresses to restrict. Select the basic policy for the access restrictions. Select either “Reject all specified address(es) except for those listed below” or “Authorize all address(es) except for those listed below”. Select “Available setting” to enable the settings. IP Address List Enter the IPv4 addresses (specified individually, (IPv4)*2 with a mask, or with a range) to set as exceptions to the basic policy selected in the settings.
Specifying SSL Certificate Settings Note The root certificate thumbprint can be printed from the control panel of the machine. For details, refer to Chapter 1, “Outputting Lists” in the Administrator's Guide. 11 Click [Admin Login] in OfficeBridge, and log in. (See page 2-7.) This function may also be available on Guest and User login screen, depending on user policy settings. 22 Click [Machine Management Settings], and then [Secure Settings]. The “Secure Settings” screen is displayed.
You can register the following items. Root Certificate Setting Export Description Settings When using a private certificate authority, this exports the root certificate. Password for exporting: 16 characters • The root certificate is exported in the “PKCS#12” format*1. • It is necessary to set a password when exporting the certificate. • If you are not using SSL communication, you cannot export the certificate.
Root Certificate Setting These settings are displayed when you click [+]. Description Settings Common Name Enter the name of the certificate authority. 1 64 characters 2 • The MAC address is used when the name is automatically generated. Country Enter the country code of the certificate authority. 2 digits Expiration Date Enter the date that the root certificate YYYYMMDD (Where YYYY is a expires.
Setting Description Settings Server Certificate [Import] Imports the server certificate. − File Name Click [Browse] to set the path of the file name to the server certificate. − Password Enter the password used when importing the server certificate. 16 characters Server Certificate (Export) [Export] Exports the server certificate. Password Enter the password used when exporting the server certificate. 55 Click [Save]. − 16 characters •• The SSL certificate settings are set.
Setting ScanTag The ScanTag feature allows you to create image data and metadata (data indicating the attributes and processing method of the image file) in a single scan. The image data and metadata will be sent automatically to a network computer. 2 “ScanTag Settings” Screen 4 1 3 2 5 Setting Description 1 [Add] Registers new ScanTag settings. 2 [Delete] Deletes the ScanTag settings selected from the list. 3 Number The smallest free number is automatically entered.
ScanTag Settings You can register ScanTag settings. Up to 20 can be registered. 11 Click [Admin Login] in OfficeBridge, and log in. (See page 2-7.) This function may also be available on Guest and User login screen, depending on user policy settings. 22 Click [Machine Management Settings], and then [ScanTag Settings]. The “ScanTag Settings” list screen is displayed. 33 Click [Add]. 44 Specify the detailed ScanTag settings. You can register the following items.
Scan In order to create and transmit image data and a ScanTag file (metadata file) configure the following settings. These settings are displayed when you click [+]. Setting Description Settings ON: Enable OFF: Disable Distribution Setting If the ScanTag destination is an FTP server, select “FTP”. If the ScanTag destination is a network folder, select “Folder”. Folder FTP 2 Folder Path Specify the ScanTag destination folder path.
Copy In order to create and transmit ScanTag file (metadata file) to a network computer when making copies,configure the following settings. These settings are displayed when you click [+]. Setting Description Settings Setting Set “ON” to enable the ScanTag settings when copying. ON: Enable OFF: Disable Distribution Setting If the ScanTag destination is an FTP server, select “FTP”. If the ScanTag destination is a network folder, select “Folder”.
77 Set the detailed information. 1 2 You can register the following items. Setting Description Settings Number The smallest free number is automatically entered. You 01 - 10 can change it to a number of your choice. Display Name Register the name to be displayed on the machine's control panel. 40 characters Metadata Name Register the XML tag name of the currently selected user-defined tag. 40 characters. Input Method To allow the user to directly input the value, select the “Direct Input”.
Setting Date Input Description Settings Set the date format and separator symbol. Description of Format Symbols Format Meaning Example YYYY Year in 4 digits 2010 MM Month in 2 digits 01 DD Day in 2 digits 05 YYYYMMDD MMDDYYYY DDMMYYYY Separator Symbols and Examples List Input Symbol Example None 20100105 / 2010/01/05 . 2010.01.05 - 2010-01-05 Register the values from which the user can make a selection.
About the ScanTag file name Image data and ScanTag file name for scan job When a file name E.g. “ScanTag(metadata).xml” is specified. ScanTag file name for copy job N/A N/A When a file name The scan date and time will be added to the end of the file name to give it that already exists is specified. differentiation. (E.g. “ScanTag(metadata)-2008051514153 0.xml”) The scanned date and time are When a file name The scanned date and time are used as used as the file name. is not specified. the file name.
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Chapter 4 Operating Utilities Managing Events (InfoMonitor)..............................................................................4-2 About InfoMonitor....................................................................................................4-2 Setting InfoMonitor..................................................................................................4-3 Using InfoMonitor..................................................................................................
Managing Events (InfoMonitor) About InfoMonitor InfoMonitor is a utility program for managing the history of events (scanning and transmission/reception of documents, etc.) that occur in the machine. Users can be notified of events even if there are not logged in to OfficeBridge.
Setting InfoMonitor Opening “User Monitor Settings” Screen 11 Right-click the task tray icon . 1 2 22 Click [Settings]. 3 Note If there is a shortcut to InfoMonitor on the desktop, you can double-click it to display the “User Monitor Settings” screen.
“User Monitor Settings” Screen On the “User Monitor Settings” screen, you can check the monitoring status of InfoMonitor, and specify the various settings. Item User List Description Displays a list of the machines for monitoring. The following items are displayed. Machine Name: Status: Displays the name of the machine for monitoring. Displays the current monitoring status (“Monitoring”, “Not monitoring”, or “Connection error”).“Connection error” is displayed if the machine cannot be connected to.
Registering (Adding) Machines to Monitor You can register machines to monitor in InfoMonitor. You can register up to three machines in the same network segment. 11 Open the “User Monitor Settings” screen. (See page 4-3.) 1 2 22 Click [Add]. 3 Operating Utilities 4 33 Select the name of the machine to monitor. ••The machines on the current network are displayed. ••Click [Refresh] to refresh the display to show the current connection status of the machines.
44 Click [Next]. ••If the connection is successful, the “Add Monitored Users Wizard 2/3” screen is displayed. ••If the connection fails, the user entry screen is displayed. Manually specify the user settings. The user entry screen may be displayed even if the connection is successful, depending on the logon mode. (See page 4-8.) 55 Select the user name. Click [Refresh] to refresh the list to display the names of the currently registered users.
66 Enter the password, and click [Next]. 1 2 3 Operating Utilities 4 77 Click [Finish]. If you selected “Select notification items.” on the “Add Monitored Users Wizard 3/3” screen, the “Notification items” screen is displayed. Set the notification items. (See page 4-14.) Note If the password is incorrect, “Connection error” is displayed in “Status” on the “User Monitor Settings” screen. Click [Detail Settings], and enter the password again.
Manually Registering (Adding) Machines to Monitor You can also manually register machines to register. 11 Open the “User Monitor Settings” screen. (See page 4-3.) 22 Click [Add]. 33 Select “Enter machine manually”. You can now set “IP Address or Host name”, “HTTP Port No.”, and “HTTPS Port No.” 44 Set the detailed information for the device. Item Description IP Address or Host Name Enter the name or IP address of the machine to monitor. Name: IP Address: XXX.XXX.XXX.
55 Click [Next]. 1 2 3 66 Enter the password and user ID, and click [Next].
77 Click [Finish]. If you selected “Select notification items.” on the “Add Monitored Users Wizard 3/3” screen, the “Notification items” screen is displayed. Set the notification items. (See page 4-14.) Note If the password is incorrect, “Connection error” is displayed in “Status” on the “User Monitor Settings” screen. Click [Detail Settings], and enter the password again.
33 You can set the following items. If you set to not perform event notification (if you deselect “Event notification using popup messages”), “No” is displayed in the “Notification Settings” field. 1 2 3 Item Description Settings Recordable Number Set the maximum number of events to save in InfoMonitor. 1 - 50:25 Monitoring Interval Set the interval for monitoring the event status.
Specifying Other Device Monitoring Settings 11 Open the “User Monitor Settings” screen. (See page 4-3.) 22 Select the entry to set, and click “Detail Settings”. The “Detail Settings” screen is displayed. 33 Click [Change Machine]. 44 Select the name of the machine to set, and click [OK]. ••Click [Refresh] to refresh the display to show the current connection status of the machines.
Manually Specifying Monitor Settings You can also manually specify monitoring settings. 11 Open the “User Monitor Settings” screen. (See page 4-3.) 1 22 Select the entry to set, and click “Detail Settings”. 2 33 Select “Enter machine manually”. 3 The “Detail Settings” screen is displayed. 4 Operating Utilities You can now set “IP Address or Host name”, “HTTP Port No.”, and “HTTPS Port No.” 44 Set the detailed information for the device.
55 You can set the following monitoring settings. Item Description Settings Recordable Number Set the maximum number of events to save in InfoMonitor. 1 - 50: 25 Monitoring Interval Set the interval for monitoring the event status. 1 - 60 minutes: 5 minutes Event notification using popup messages Select this to notify the user when an event occurs using popup messages. – 66 Click [OK]. ••The “Detail Settings” screen is closed.
44 Select the events for notification, and click [Save]. 1 2 3 Switching the Monitoring Status You can switch the monitoring status of InfoMonitor. The monitoring status is automatically set to “Monitoring” when you register a machine. 11 Open the “User Monitor Settings” screen. (See page 4-3.) 22 Select the user to switch the monitoring status. Managing Events (InfoMonitor) 4-15 4 Operating Utilities ••The items are displayed under “Advanced Settings”.
33 Click [Change Status]. The “Status” field switches between “Monitoring” and “Not monitoring” each time you click [Change Status]. Deleting Users From the List You can delete registered users from the list. 11 Open the “User Monitor Settings” screen. (See page 4-3.) 22 Select the user to delete. 33 Click [Remove]. The selected user is deleted.
Using InfoMonitor You can use InfoMonitor to view the event history and preview, print or download the document related to an event. Viewing the Event History 11 Right-click the 1 2 icon in the task tray. 3 4 Operating Utilities 22 Click [Event Log Viewer]. Click [Close] to close the “Event Log Viewer” screen. Regarding the “Event Log Viewer” Screen On the “Event Log Viewer” screen, you can check the events that have occurred.
Item User List Description Displays a list of the users. If you switch the user, the event list display also switches. The following items are displayed. Machine Name: Displays the name of the machine for monitoring. Status: Displays the current monitoring status (“Monitoring” or “Not monitoring”). “Connection error” is displayed if the machine cannot be connected to. Machine Name Displays the name of the machine to view events for. User Name Displays the name of the user to notify of events.
Previewing the Document Related to an Event 11 Open the “Event Log Viewer” Screen. (See page 4-17.) 22 Double-click the event you want to preview on the “Event Log Viewer” screen. 1 2 3 Operating Utilities 4 33 Click [Preview]. ••The viewer that starts depends on the version of the operating system that is installed. ••Click [Close] to close the “Event Log Viewer” screen.
Printing the Document Related to an Event 11 Open the “Event Log Viewer” Screen. (See page 4-17.) 22 Double-click the event you want to print on the “Event Log Viewer” screen. 33 Click [Print]. Click [Close] to close the “Event Log Viewer” screen.
Downloading the Document Related to an Event You can save (download) the document related to an event from OfficeBridge to a local destination. The format to save the document in (TIFF, PDF, or PDF w/ password) is set in “Common Settings” in “Machine Management Settings” – “Document Box Settings” on the “Admin Login” screen. (See page 3-108.) 1 11 Open the “Event Log Viewer” Screen. (See page 4-17.) 2 22 Double-click the event you want to print. 3 Operating Utilities 4 33 Click [Save].
44 Specify the name and location to save the file, and click [Save]. Click [Close] to close the “Event Log Viewer” screen. Logging In to the Monitored OfficeBridge You can log in to the monitored OfficeBridge from InfoMonitor. 11 Right-click the task tray icon. 22 Click [Login to OfficeBridge], and click the name of the machine to log in to. For details on logging in, refer to “Logging In”. (See page 2-2.
Creating Cover Pages (CoverPage Editor) With CoverPage Editor, you can create cover pages to attach at the top of fax documents you transmit. On the cover page, you can insert information registered in the address book (recipient name, company name and department name, etc.) and information set in the user information (sender name, company name, and department name, etc.), and also insert strings and pictures.
Starting CoverPage Editor 11 Click [Start], select “Muratec” from “Programs” (or “All programs”), and click “CoverPage Editor”. Note •• A new document screen is displayed when CoverPage Editor is started. •• The size of the cover page is A4.
CoverPage Editor Editing Screen The part names and functions of the CoverPage Editor editing screen are described below. 1 Menu bar Tool bar 2 3 4 Operating Utilities Editing area Status bar Part Names and Functions Menu bar Menu Name File Command Name Description New Creates a new file. Open Opens an existing file. Save Overwrites the edited file. Save as Saves to a new file. Alternatively, saves an existing file under a different name. The extension “.cpt” is added to the file.
Menu Name Edit View Insert*2 Command Name Description Undo Undoes the previous edit. You can also undo by pressing the + keys. Cut Cuts the selected object from the editing area. You can also cut an object by pressing the + keys. Copy Copies the selected object in the editing area. You can also copy an object by pressing the + keys. Paste Pastes the cut (copied) object into the editing area. You can also paste an object by pressing the + keys.
Align Command Name Description Font This specifies the font and size of character strings in a text box inserted into the editing area, and the attributes of the text box, etc. Specify the settings in the “Config Object” dialog box. Text Alignment Justifies (right justifies, centers, or left justifies) the character string inserted in the editing area. Config Object Specifies the attributes of character strings and figures, and the placement of objects, etc.
“Font” tools Category Format Tool Name Description Font Selects a font for the character string inserted into the editing area. Font Size Selects a size for the character string inserted into the editing area. Font Style Sets the style (bold, italic, underline) for a character string inserted in the editing area. Text Alignment Justifies (left justifies, centers, or right justifies) a character string inserted in the editing area.
Category Tool Name Insert*2 Description Inserts into the editing area the receiver information registered in the address book (name, company, department, telephone number, and fax number or e-mail address). This operation is the same as “Recipient” in the “Insert” menu. Inserts into the editing area the sender information registered in the machine or user settings (name, company, department, telephone number, and fax number or e-mail address). This operation is the same as “Sender” in the “Insert” menu.
Type Description Draw object Object inserted with “Draw Object” in the “Insert” menu or in the “Draw Object” tools , Image object Object inserted with “Picture” in the “Insert” menu or . , , or Cover Page Creation Procedure This section describes an example of the procedure for creating a simple cover page (from creating a new file to saving it).
22 Drag the mouse pointer in the editing area to create a text box. 1 2 3 33 Enter the title for the cover page in the text box. Adjust the font type and size using the “Format” tool.
44 Click “Config Object” from the “Format” menu with the text box selected. You can also select “Config Object” by right-clicking the selected text box. 55 Specify the object settings in the “Colors and Lines” tab, and click [OK]. In this example, “No Fill” is set for “Color” in “Fill”, and “No Line” is set for “Style” in “Line”. Note •• The font type and size, etc. of the text box can be changed later. For details, refer to “Changing the Font Properties” in “Editing an Object”. (See page 4-42.
Creating a Figure You can enter a figure into the editing area as a “draw object”. 11 Click 1 (the “rectangle” tool). 2 22 Drag the mouse pointer in the editing area to create the figure. 3 Operating Utilities 4 33 Click “Config Object” from the “Format” menu with the figure selected. You can also select “Config Object” by right-clicking the selected figure.
44 Specify the figure settings in the “Colors and Lines” tab, and click [OK]. In this example, “Black” is set for “Color” in “Fill”. 55 With the figure selected, click tool). A copy of the figure is created. 66 Adjust the position.
77 Specify the figure settings in the “Colors and Lines” tab, and click [OK]. 1 2 3 In this example, “Grid” is set for “Color” in “Fill”. (the “Copy” tool), and then (the “Paste” tool). A copy of the figures is created. 99 Move the copies of the figures to a location of your choice. 111 Select the bottom figure you moved, and then click (the “Bring Forward” tool).
33 You can also click “Company” or “Department” from the “Insert” menu, and position the object in a location of your choice. 44 Similarly, insert and position the registered information of the sender (sender name, company name, department name, and phone number, etc.
Inserting a Subject You can insert a “subject” into the editing area. The “subject” you enter is set in the “Subject” entry box in “Cover Page” on the “Transmission” settings screen. 11 From the “Insert” menu, select “Comment” – “Subject”. 1 2 3 4 Operating Utilities 22 Position the object in a location of your choice. Inserting a Message You can insert a “message” into the editing area. The “message” you enter is set in the “Text” entry box in “Cover Page” on the “Transmission” settings screen.
22 Position the object in a location of your choice. Saving a Cover Page You can save the cover page you created. 11 Click “Save As” in the “File” menu.
22 Specify the name and location to save the file, and click [Save]. The cover page you created is saved. 1 2 3 The extension of the saved file is “.cpt”. •• The cover pages you create must be uploaded to OfficeBridge in order to use them. (See page 4-47.) •• You can attach an uploaded cover page to a document you transmit. (See page 2-10.) Specifying Object Settings You can edit an object inserted into the editing area by cutting or pasting it, for example.
33 Click the tabs and specify each setting. The setting items displayed depend on the selected object. 44 Click [OK]. The settings are changed. List of Object Settings “Font” tab (When a text object is selected) Setting Description Font Set the font type for the selected text box. Select a font from the pull-down menu. Style Set the style of the font for the selected text box. Select a style from the pull-down menu. Size Set the size of the font for the selected text box.
“Colors and Lines” tab Setting Fill Color Description Adjusts the fill color of the selected object. Click the list button to select a color. Note Cannot be set when an insertion object is selected. (Fixed to white.) Semitransparent Select this to make the selected object semitransparent. • “Bring to Front” position • “Semitransparent” selected 1 2 3 Line Color Adjusts the line color for the selected object. Select a color from the pull-down menu.
Editing an Object You can edit objects using the menu commands and tools. Selecting, Moving, and Deleting Objects Use (the “Select” tool) to select and move objects. 11 Click (the “Select” tool), and select the object. 22 To move the object, drag it while it is selected. 33 To delete the object, click (the “Delete” tool). Or, select “Delete” from the “Edit” menu. Note •• To select multiple objects together, drag over all those objects with the left mouse button held down.
Moving an Object to Forward or Back When objects are overlaying each other, you can move the selected object forward or backward. (the “Select” tool), and select the object. 22 Perform one of the following operations to move the object forward or backward. •• To move the object forward, click (the “Bring Forward” tool). Or, select “Bring Forward” from the “Format” menu. You can also bring an object forward by pressing the + keys. (the “Send Backward” tool).
Aligning Objects You can align multiple objects to the left, right, top, or bottom. 11 Click (the “Select” tool), and select the object. 22 Perform one of the following operations. ••To align the objects left, click (the “Align Left” tool). Or, select “Align Objects” - “Align Left” from the “Align” menu. The selected objects are aligned with the left edge of the leftmost object. ••To align the objects right, click (the “Align Right” tool).
Printing a Cover Page You can print a created cover page to check it. You can also preview the printed state on screen. Printing a Cover Page 1 2 11 Select “Print” from the “File” menu. 3 22 Specify the required settings in the “Print” dialog box, and click the [OK] button. Printing is executed. Checking the Print Preview a Cover Page 11 Select “Print Preview” from the “File” menu.
Preview screen Item Print Description The “Print” dialog box is displayed to print the cover page. Note If you execute printing, the preview screen is automatically closed. Zoom In The preview is enlarged one level. Zoom Out The preview is reduced one level. Close Closes the preview screen. 22 Click [Close] to close the preview screen. Note There are three enlargement/reduction ratios: “Small (100%)”, “Medium (150%)”, and “Large (200%)”.
Uploading Cover Pages to OfficeBridge You can upload created cover pages to OfficeBridge. It is necessary to set the location of the OfficeBridge to upload to before uploading cover pages. Once a cover page is uploaded, you can attach it to a document for transmission. 1 2 Setting the OfficeBridge IP Address 11 Select “Upload Settings” from the “File” menu. The “Upload Settings” dialog box is displayed.
22 Click [OK]. The selected OfficeBridge is set as the location to upload the cover pages, and the “Upload Settings” dialog box closes. Uploading a Cover Page 11 Click [Store into MFP] in the “Quick Access” tools. Or, select “Upload” from the “File” menu. The “Upload” dialog box is displayed. 22 Select the ID to upload, and click [Upload]. ••You can upload up to 20 cover pages to OfficeBridge.
