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SOFTWARE LICENSE AGREEMENT This package contains the following materials provided by KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. (KMBT): software included as part of the printing system (“Printing Software”), the digitally-encoded machine-readable outline data encoded in the special format and in the encrypted form (“Font Programs”), other software which runs on a computer system for use in conjunction with the Printing Software (“Host Software”), and related explanatory written materials (“Documentation”).
11. Notice to Government End Users: The Software is a “commercial item,” as that term is defined at 48 C.F.R.2.101, consisting of “commercial computer software” and “commercial computer software documentation,” as such terms are used in 48 C.F.R. 12.212. Consistent with 48 C.F.R. 12.212 and 48 C.F.R. 227.7202-1 through 227.7202-4, all U.S. Government End Users acquire the Software with only those rights set forth herein. 12.
Legal Restrictions on Copying Certain types of documents must never be copied with the purpose or intent to pass copies of such documents off as the originals. The following is not a complete list, but is meant to be used as a guide to responsible copying.
For EU member states only This symbol means: Do not dispose of this product together with your household waste! Please contact the Local Authority for appropriate disposal instructions. In the case of a new device being purchased, the used one can also be given to our dealer for appropriate disposal. Recycling of this product will help to conserve natural resources and prevent potential negative consequences for the environment and human health caused by inappropriate waste handling.
x-6
Contents 1 Introduction .................................................................................................... 1-1 Getting Acquainted with Your Machine ....................................................... 1-2 Space Requirements................................................................................... 1-2 Part Names ................................................................................................. 1-4 Front View.......................................................
2 Control panel and touch panel screens ...................................................... 2-1 About the Control Panel ................................................................................ 2-2 Touch panel screens ..................................................................................... 2-5 Home screen............................................................................................... 2-5 Initial Copy mode screen..........................................................
Passwords regulated by the password rules............................................. 3-74 Conditions of the password rules .............................................................. 3-75 Enhanced security settings ................................................................. 3-75 Required settings ...................................................................................... 3-75 Changed settings ......................................................................................
Documents that can be placed on the original glass .......................... 4-34 Documents that can be loaded into the ADF ...................................... 4-34 Loading a Document ................................................................................... 4-36 Placing a document on the original glass.................................................. 4-36 Loading a document into the ADF............................................................. 4-37 5 Using the Printer Driver .............
Selecting the type of files to be displayed ................................................... 6-4 ID & Print ........................................................................................................ 6-4 Printing simultaneously with log-in........................................................ 6-4 Specifying a job to print......................................................................... 6-4 Deleting a job ..............................................................................
Confirmation before installation .......................................................... 9-12 Installation procedure.......................................................................... 9-12 Specifying the scan command from a computer (Web Service) ............... 9-13 Specifying the scan command from a computer ................................. 9-13 10 Scanning with the machine ........................................................................ 10-1 Initial settings ...........................
[Original Type]................................................................................... 10-22 Specifying scan settings.......................................................................... 10-22 [Background/Density]........................................................................ 10-22 [Resolution] ....................................................................................... 10-23 [File Settings]-[File Type] ..................................................................
12 Maintenance ................................................................................................. 12-1 Maintaining the machine ............................................................................. 12-2 Cleaning the machine .................................................................................. 12-4 Exterior...................................................................................................... 12-4 Media Rollers ................................................
15 Authentication unit (IC card type) .............................................................. 15-1 Using authentication device (IC card type) ............................................... 15-2 Configuring this machine ........................................................................... 15-2 Registering a user ....................................................................................... 15-3 Registering a user using Data Administrator.............................................
x-16 Contents
1Introduction
Getting Acquainted with Your Machine Space Requirements To ensure easy operation, consumable replacement and maintenance, adhere to the recommended space requirements detailed below. 1068 mm (42.0") 150 mm (5.9") 530 mm (20.9") 288 mm (11.3") 100 mm (3.9") 359 mm (14.1") 776 mm (30.6") 550 mm (21.7") 226 mm (8.9") Front View 508 mm (20.0") 937 mm (36.9") 70 mm (2.
1009 mm (39.7") 226 mm (8.9") 550 mm (21.7") 233 mm (9.2") 359 mm (14.1") 508 mm (20.0") 376 mm (14.8") 70 mm (2.8") 954 mm (37.6") Side View with Options " The option appears shaded in the above illustrations.
Part Names The following drawings illustrate the parts of your machine referred to throughout this guide, so please take some time to become familiar with them. Front View 2-b 2 2-c 2-a 1—Control panel 2-d 2—Automatic Document Feeder (ADF) 2-e 1 2-a: ADF feed cover 3 2-b: Document guide 2-c: Document feed tray 2-d: Document output tray 2-e: Document stopper " Lower the document stopper when scanning Legal-size paper with the ADF.
11—Fuser unit 12—Right door 18 13—Transfer roller 14—Transfer belt unit 17 11 15—Imaging unit(s) 16 16—Front cover 17—Waste toner bottle 18—Toner cartridge(s) 12 15 14 13 13 17 14 18 15 Getting Acquainted with Your Machine 1-5
Rear View 1—Power switch 2—Rear cover 3—Power connection 4—LINE (telephone line) jack 5—TEL (telephone) jack 6—10Base-T/100Base-TX/ 1000Base-T Ethernet Interface port 1 4 7 6 5 3 2 7—USB port Front View with Options 3 1—Lower feeder unit PF-P08 (Tray 3) 2—Lower feeder unit PF-P08 (Tray 4) 3—Working Table WT-P01 1 2 1-6 Getting Acquainted with Your Machine
Adjusting the angle of the control panel The control panel can be adjusted to any of three angles. Adjust the control panel to the angle that allows for easy operation. 1 Grab the sides of the control panel, and then tilt it up. " " Before moving the control panel to a lower angle, tilt it up first, and then slowly tilt it down. When tilting the control panel, do not press on the touch panel.
Drivers CD/DVD Printer Drivers (PostScript Drivers) Operating System Use/Benefit Windows 7/Vista/Server 2008/XP/ Server 2003/2000 These drivers give you access to all of the printer features, including finishing and advanced layout. For details, refer to “Displaying Printer Driver Settings (for Windows)” on page 5-5.
Printer Drivers (PPD Files) Operating System Use/Benefit Mac OS X (10.2.8/10.3.9/10.4/10.5/ 10.6) These files are required in order to use the printer driver for each operating system. Mac OS X Server (10.2/10.3/10.4/ 10.5/10.6) Red Hat Enterprise Linux 5 Desktop SUSE Linux Enterprise Desktop 10 For details of the Macintosh and Linux printer driver, refer to the [Reference Guide] on the Documentation CD/DVD.
" " For details of the Macintosh and Linux drivers, refer to the Reference Guide on the Documentation CD/DVD. Windows TWAIN driver does not correspond to 64-bit applications though it corresponds to 32-bit applications on 64-bit OS. Applications CD/DVD Applications Applications Use/Benefit Download Manager This utility enables fonts and overlay data to be downloaded to the hard disk. (Windows Server 2008 R2/7/Vista/ Server 2008/XP/Server 2003/2000, Mac OS 10.2.8/10.3.9/10.4/10.5/ 10.
Enterprise Suite Plug-In This plug-in provides the additional functions of Enterprise Suite, which enables centralized management of devices and permission management.
Documentation CD/DVD Documentation Documentation Use/Benefit Installation Guide This manual provides installation details that must be performed in order to use this machine, such as setting up the machine and installing the drivers. Printer/Copier/Scanner User’s Guide This manual provides details on gen(this manual) eral daily operations, such as using the drivers and control panel and replacing consumables.
System Requirements Personal computer – Pentium 3: 400MHz or higher (Windows Vista: 1GHz or higher) – PowerPC G3 or later (G4 or later is recommended) – Macintosh equipped with an Intel processor Operating System – Microsoft Windows 7 Home Basic/Home Premium/Professional/Enterprise/Ultimate, Windows 7 Home Premium/Professional/Enterprise/ Ultimate x64 Edition, Windows Server 2008 R2 Standard/Enterprise, Windows Server 2008 Standard/Enterprise, Windows Server 2008 Standard/Enterprise x64 Edition,
1-14 Getting Acquainted with Your Machine
2Control panel and touch panel screens
About the Control Panel 1 2 3 4 5 6 7 8 9 19 18 17 16 15 14 13 12 11 10 No. Name Function 1 Touch panel Displays various screens and messages. Specify the various settings by directly touching the panel. 2 [Power Save] key/indicator Press to enter Power Save mode. While the machine is in Power Save mode, the indicator on the [Power Save] key lights up in green and the touch panel goes off. To cancel Power Save mode, press the [Power Save] key again.
No. Name Function 8 [Interrupt] key/ indicator Press to enter Interrupt mode. While the machine is in Interrupt mode, the indicator on the [Interrupt] key lights up in green. To cancel Interrupt mode, press the [Interrupt] key again. 9 [Stop] key Pressing the [Stop] key while copying, scanning or printing temporarily stops the operation. 10 [Start (Color) ] key Press to start color copying, scanning or faxing. [Start] indicator Lights up in blue when copying, scanning or faxing can be performed.
No. Name Function 18 [Mode Memory] Press to store the desired settings for copy, fax or key scan operations. In addition, stored settings can be recalled. 19 [Access] key If user authentication or account track settings have been applied, press the [Access] key after entering the user name and password (for user authentication) or the account name and password (for account track) in order to log on to this machine. While logged on, press the [Access] key to log off.
Touch panel screens Home screen 2 3 4 5 1 10 9 8 7 6 No. Indication Description 1 Status Displays messages about the current operating status. 2 [Fax] Press to enter Fax mode. For details, refer to the [Facsimile User’s Guide]. 3 [Scan to E-mail] Press to enter Scan to E-mail mode. For details on the Scan to E-mail mode operations, refer to “Performing Scan to E-mail mode operations” on page 10-3. 4 [Scan to Folder] Press to enter Scan to Folder mode.
No. Indication Description 7 Press to print files on a USB memory device. [USB/HDD] Press to print a print job saved on hard disk. 2-6 8 [Status] Press to view information on consumables and devices. 9 [Job] Press to check a print, transmission, reception or stored data job. 10 Toner supply indicators Shows the amount of toner remaining for yellow (Y), magenta (M), cyan (C) and black (K).
Initial Copy mode screen 1 2 4 No. Indication 3 Description 1 Number of cop- Indicates the specified number of copies. ies 2 Copy mode operations Press to display the corresponding screen for specifying various settings. 3 [Mode Check] Press to check the currently specified copy settings. 4 Touch panel screens Press to return to the home screen.
Initial Scan to Folder mode screen 1 6 3 4 No. Indication Description 1 [Favorites] Press to display frequently used destinations. 2 [Direct Input] Press to directly enter an address of the selected destination type. 3 [Log] Press to specify a destination from the log. 4 [Mode Check] Press to check the currently specified Scan to Folder mode settings. 5 [Settings] Press to specify settings such as the document scanning method. 6 2-8 5 2 Press to return to the home screen.
Initial Scan to E-mail mode screen 1 6 4 2 3 5 No. Indication Description 1 [Favorites] Press to display frequently used destinations. 2 [Direct Input] Press to directly enter a destination address. 3 [Log] Press to specify a destination from the log. 4 [Mode Check] Press to check the currently specified Scan to E-mail mode settings. 5 [Settings] Press to specify settings such as the document scanning method. 6 Press to return to the home screen.
Job screen 1 2 3 4 5 7 6 No. Indication Description 1 [Print] Press to display a screen listing the print jobs. 2 [Send] Press to display a screen listing the transmission jobs. 3 [Receive] Press to display a screen listing the reception jobs. 4 [Active]/[Log] Press to display screens listing the jobs currently being performed or the job log. 5 Job list Displays the list of jobs. The job number, user name and job status can be checked. 6 [Delete] Press to delete the selected job.
Status screen 1 2 3 No. Indication Description 1 Press to display a screen showing the status of consumables. [Consumables] " The percentages remaining for the consumables may be different from the actual amounts and should be used only as reference. 2 [Device info.] 3 Touch panel screens Press to display a screen showing the information of devices. Press to return to the home screen.
USB/HDD screen 1 2 3 No. Indication Description 1 Press to print a print job saved on hard disk. [Proof/Print] [User Name] 2 [External Memory] [File List] [File Type] 3 4 " " " 2-12 4 [ID & Print] Select a user. Press to print files on a USB memory device. Select the file to be printed. In addition, print settings can be specified. Select the type of files to be displayed. Press to print a print job sent as a registered user or public user.
Keys and icons that appear in the screens Icon Description If the screen has multiple pages, press [ ] or [ ] to select a different page. If values appear between [ ] and [ ], the current page number/total number of pages is indicated. If there are tabs that are not displayed, press [ select a different tab. ] or [ ] to Press to adjust the image quality during a copy, scan or fax operation. Press [+] or [-] to change the entered value. Press to view the error message when an error occurs.
Icon Description Appears while printing with PC printing, received fax printing and report printing. Appears when using a G3 fax connection. Appears when there are documents queued for a timer transmission. Appears when there are fax documents received with memory reception or PC faxing. Appears when data or documents are being sent from this unit. Appears when this unit is receiving data or documents. Appears when enhanced security settings have been applied.
User authentication and account track If user authentication or account track settings have been specified on the machine, the user name or account name and the password must be entered in the Login screen in order to log on. The following procedures describe how to log on when user authentication or account track settings have been specified. " User authentication and account track settings are specified from Web Connection. For details, refer to the [Reference Guide].
Logging in using the authentication device The following describes how to log in to this machine with IC card authentication. To perform IC card authentication, register the information recorded in the IC card in advance. If an authentication failure recurs, the problem may be due to incorrect registration of IC card information. Register IC card information again.
3Utility Settings
[Accessibility] From the [Accessibility] screen, various settings can be specified for the displayed screens and the operation of control panel keys.
Completion Preparation Enable Volume Caution Sound Low Caution Sound (Level 1) Enable Volume Low Caution Sound (Level 2) Enable Volume Low Caution Sound (Level 3) Enable Volume Severe Caution Sound Enable Volume Touch Panel Adjustment Message Display Time LCD Brightness [Accessibility] 3-3
1 2 Press the [Utility/Counter] key. Press [Accessibility]. " All factory default values are shown in bold. Item Description [Key Repeat /Interval] The length of time until the value begins to change after a button is held down and the length of time for the value to change can be specified. [Time to Start] Settings 0.1 to 3.0 seconds (Default:0.8) Specify the length of time until a value begins to change after a button is held down. [Key Interval] Settings 0.1 to 3.0 seconds (Default:0.
[Successful Completion] Select if sounds are to be produced when an operation or communication is completed successfully. [Operation Comple- Settings tion] Enable : [ON] / [OFF] Volume : [Low] / [Medium] / [High] Select whether sounds are produced when an operation is completed successfully. [Transmission Com- Settings pletion] Enable : [ON] / [OFF] Volume : [Low] / [Medium] / [High] Select whether sounds are produced when a communication is completed successfully.
[Touch Panel Adjustment] If the touch panel buttons do not respond correctly, the position of buttons in the touch panel may not be correctly aligned with the position of the actual touch sensor and may need to be adjusted. Press the four check points ([+]) in the touch panel adjustment screen, making sure that a sound is produced with each, and then press the [Start] key. The check points ([+]) can be pressed in any order.
[Meter Count] From the [Meter Count] screen, the page count for each function and the total page count can be viewed. Meter Count Total Copy Print Scan Fax 1 2 3 Press the [Utility/Counter] key. Press [Meter Count]. Press [ ], [ ], [ ] or [ ] to display the desired information. Item Description [Total] Displays the total page count for each operation mode. [Copy] Displays the page count for copy operations. [Print] Displays the page count for print operations.
[Address Registration] From the [Address Registration] screen, E-mail and fax destinations can be registered and viewed. Address Registration E-mail Mode Check New Fax Mode Check New SMB Mode Check New 1 2 Press the [Utility/Counter] key. Press [Address Registration]. " [Address Registration] does not appear if only account track settings have been specified and no user is logged on with an account.
Item Description [Fax] Fax destinations can be registered and viewed. For details on registering, refer to the [Facsimile User’s Guide]. [Mode Check] Press to view the details for the selected destination. [New] Press to register a new destination. Specify settings for [No.], [Name], [Fax number], [Favorites], [Index] and [Line Settings]. [SMB] Destinations for SMB transmissions can be registered and viewed.
[User Settings] From the [User Settings] screen, various settings are available to be changed by the user.
Scan Settings JPEG Compression Level Black Compression Level Default Scan Settings Print Settings Paper Settings Paper Tray Settings Default Tray Tray 1 Paper Size Custom Size Paper Type Tray 2 Paper Size Custom Size Paper Type Duplex Tray 3 Copies Collate Auto Tray Switching [User Settings] Paper Size Paper Type Tray 4 Paper Size Paper Type 3-11
Tray Mapping Tray Mapping Mode Logical Tray 0 Logical Tray 1 Logical Tray 2 Logical Tray 3 Logical Tray 4 Logical Tray 5 Logical Tray 6 Logical Tray 7 Logical Tray 8 Logical Tray 9 Print Reports Configuration Page Statistics Page Font List PS PCL HDD Directory Counter List Print 3-12 [User Settings]
Fax Settings Remote RX Enabled Remote RX No. Default Fax Settings Display Fax Activity Fax TX Fax RX 1 2 Press the [Utility/Counter] key. Press [User Settings]. " [User Settings] is not displayed when the job log is full. [Machine Settings] " All factory default values are shown in bold.
[Paper Tray Settings] [Auto Tray Switch] Specify paper tray settings. Settings [ON] / [OFF] Select whether or not a paper tray loaded with paper of the same size is selected automatically when a paper tray that was selected manually becomes empty while printing copies. [Enable ATS/APS] Specify the paper trays that are selected when the paper tray is automatically changed. " [Tray 3] and [Tray 4] do not appear if the optional lower feeder units have not been installed.
[Copy Settings] " All factory default values are shown in bold. Item Description [Auto Zoom for Combine] Settings [Yes] / [No] Select whether or not the zoom ratio is automatically adjusted when the [Auto] Paper setting and a Combine setting are selected. [Default Copy Settings] Settings [Factory Default] / [Current Setting] Select the default copy settings that are selected when the machine is turned on or the [Reset] key is pressed.
[Scan Settings] " All factory default values are shown in bold. Item Description [JPEG Compression Level] Settings [High Quality] / [Standard] / [High Compression] Select the compression method for saving an image in full color. [High Quality]: The data size will become large, but the image quality will be high. [Standard]: Both the data size and image quality will be between those of [High Quality] and [High Compression].
[Print Settings] " All factory default values are shown in bold. Item Description [Paper Settings] Specify settings for the paper and paper trays. [Paper Tray Settings] [Default Tray] Specify settings for the paper trays. Settings [Tray 1] / [Tray 2] / [Tray 3] / [Tray 4] Select the paper tray that is given priority. " [Tray 3] and [Tray 4] do not appear if the optional lower feeder units have not been installed. [Tray 1]-[Tray 4] Specify the default settings for [Tray 1] through [Tray 4].
[Paper Size] Settings [Any] / [Letter] / [Legal] / [Executive] / [A4] / [A5] / [A6] / [B5 (JIS)] / [B6] / [Govt Letter] / [Statement] / [Folio] / [SP Folio] / [UK Ouarto] / [Foolscap] / [Govt Legal] / [16K] / [4×6] / [Kai 16] / [Kai 32] / [Env C6] / [Env DL] / [Env Monarch] / [Env Chou#3] / [Env Chou#4] / [B5 (ISO)] / [Env #10] / [J Postcard] / [J Postcard-D] / [8 1/8×13 1/4] / [8 1/ 2×13 1/2] / [Custom Size] Select the size of paper loaded in the selected tray.
[Paper Type] Settings [Any] / [Plain Paper] / [Recycled] / [Thick 1] / [Thick 2] / [Label] / [Envelope] / [Postcard] / [Letterhead] / [Glossy 1] / [Glossy 2] / [1 Side Only] / [Special Paper] Select the type of paper loaded in the selected tray. " [Envelope] appears only with [Tray 1]. " With [Tray 3] and [Tray 4], only [Any], [Plain Paper], [Recycled], [1 Side Only] and [Special Paper] appear. [Duplex] Settings [OFF] / [Long Edge] / [Short Edge] Select whether pages are printed double-sided.
[Tray Mapping] [Tray Mapping Mode] [Logical Tray 0][Logical Tray 9] Specify the Tray Mapping settings. Settings [ON] / [OFF] Select whether or not the Tray Mapping function is used. Settings [Physical Tray 1] / [Physical Tray 2] / [Physical Tray 3] " For [Logical Tray 1], the default value is [Physical Tray 1]. Select the tray that is used for printing when a print job is received from another manufacturer’s printer driver. [Print Reports] Specify settings for printing the various reports.
[Admin Settings] From the Admin Settings screen, various settings are available to be changed by the machine administrator. In order to display the Admin Settings screen, the user must log on using the administrator password. Admin Settings Sleep Time Setting Machine Settings Date & Time Settings Date (XX.XX.
Machine Settings Device Name Address Address Registration Address Book Address Book Fax Start Number Number of Addresses List Output E-mail Start Number Number of Addresses List Output FTP Start Number Number of Addresses List Output WebDAV Start Number Number of Addresses List Output SMB Start Number Number of Addresses List Output 3-22 [Admin Settings]
Internet Fax Start Number Number of Addresses List Output Group Start Number Number of Addresses List Output Program Fax Start Number Number of Addresses List Output E-mail Start Number Number of Addresses List Output FTP Start Number Number of Addresses List Output [Admin Settings] 3-23
WebDAV Start Number Number of Addresses List Output SMB Start Number Number of Addresses List Output Internet Fax Start Number Number of Addresses List Output Address Book Start Number Number of Addresses List Output Group Address Start Number Number of Addresses List Output 3-24 [Admin Settings]
Authentication Setting User List Display Setting Logout Confirmation Display Card Authentication Ethernet TCP/IP Enable IP Address Subnet Mask Gateway DHCP BOOTP ARP/PING HTTP FTP Telnet Bonjour Dynamic DNS IPP RAW Port Enable Bidirectional [Admin Settings] 3-25
SLP SMTP SNMP WSD Print IPSec IP Address Filter Permit Access Deny Access IPv6 Enable Auto Setting Link Local Global Address Gateway Address Netware AppleTalk Network Speed IEEE802.
S/MIME Comm. Settings S/MIME Enabled Digital Signature Encryption Method Auto.
Hold Job Timeout Quality Settings Color Mode Brightness Halftone Image Printing Text Printing Graphics Printing Edge Enhancement Image Printing Text Printing Graphics Printing Edge Strength Economy Print PCL Settings Contrast Image Printing RGB Source RGB Intent RGB Gray Text Printing RGB Source RGB Intent RGB Gray 3-28 [Admin Settings]
Graphics Printing RGB Source RGB Intent RGB Gray PS Settings Image Printing RGB Source RGB Intent RGB Gray Destination Profile Text Printing RGB Source RGB Intent RGB Gray Destination Profile Graphics Printing RGB Source RGB Intent RGB Gray Destination Profile Simulation Simulation Profile Sim.
Gradation Adjustment Tone Calibration AIDC Process CMYK Density Cyan Highlight Middle Shadow Magenta Highlight Middle Shadow Yellow Highlight Middle Shadow Black Highlight Middle Shadow 3-30 [Admin Settings]
Color Separation Emulation Default Emulation PS Wait Timeout Print PS Errors PS Protocol Auto Trapping Black Overprint PCL CR/LF Mapping Line/Page Font Setting Font Number Pitch Size Symbol Set XPS Digital Signature Print XPS Error Fax Settings Sender Settings Sender Sender Fax No.
Header/ Footer Settings Header Position Fax TX Header Name Footer Position Comm. Settings PB/DP RX Mode Number of RX Call Rings Redial Redial Interval Line Monitor Line Monitor Volume Ring Pattern Manual RX V.
Function Settings Inch Paper Priority Paper Priority Print Paper Size Tray Selection for RX Print Min. Reduction for RX Print Print Separate Fax Pages Duplex Print (RX) Fax Function Settings F-Code TX Dest. Check Display Func.
Closed Network RX Password Enable Forward TX Settings Forward TX Setting Password Forwarding Address Forward & Print Remote RX Settings Remote RX Enabled Remote RX No.
TX Reserve PC-Fax TX Error Report Broadcast Report Broadcast Result Report TX Result Report Screen I-Fax RX Error Report List Print Fax Setup Pg Fax Target Fax Factory Default Fax Image initializing Maintenance Menu Print Menu Event Log Halftone 64 Cyan 64 Magenta 64 Yellow 64 Black 64 Halftone 128 Cyan 128 Magenta 128 Yellow 128 Black 128 [Admin Settings] 3-35
Halftone 256 Cyan 256 Magenta 256 Yellow 256 Black 256 Gradation Activity Report Scan Send Report Print Scan Event Log Printer Adjustment Leading Edge Adjustment Plain Paper Thick 1 Thick 2 Envelope Side Edge Adjustment Tray 1 Tray 2 Tray 3 Tray 4 3-36 [Admin Settings]
Left ADJ Duplex Tray 1 Tray 2 Tray 3 Tray 4 2nd Image Transfer Current Simplex Pass Plain Paper Thick 1 Thick 2 Postcard Envelope Label Glossy 1 Glossy 2 Manual Duplex Plain Paper Thick 1 Thick 2 Postcard Envelope Label [Admin Settings] 3-37
Glossy 1 Glossy 2 Thick Paper Image Density Cyan Magenta Yellow Black Monochrome Density Adj.
Main Scan Adjust Main Scan Page Scan Adjust Value Yellow Magenta Cyan Supplies Consumables Replace Tranfer Belt Unit Transfer Roller Unit Fusing Unit Folder Settings Auto Del Interval Auto Document Delete Document Hold Setting Security Settings Administrator Password Security Details Password Rules Registering and Changing Addr.
Enhanced Security Mode HDD Settings Check HDD Capacity Overwrite All Data Mode Execute SSD Low-level Format Restore Defaults Restore NetWork Restore System Restore All HDD Format User Area (Print) User Area (Scan) All Paper Empty Tray 1 Tray 2 Tray 3 Tray 4 Restriction Code Settings 1 2 3-40 Press the [Utility/Counter] key. Press [Admin Settings].
3 Type in the administrator password (default:12345678). " 4 If the administrator password (default:12345678) is incorrectly entered three times, machine operations are locked. If this occurs, turn the machine off, then on again. Press [OK]. [Machine Settings] " All factory default values are shown in bold. Item Description [Sleep Time Setting] Settings [5 min.] / [6 min.] / [7 min.] / [8 min.] / [9 min.] / [10 min.] / [11 min.] / [12 min.] / [13 min.] / [14 min.] / [15 min.] / [30 min.
[Daylight Saving Time] [Enable] Specify settings for daylight saving time. Settings [ON] / [OFF] Select whether or not the machine’s internal clock observes daylight saving time. If [ON] is selected, the specified time offset from the current time appears. [Offset] Settings 1 to 150 (Default: 60) Specify the length of time applied for daylight saving time between 1 and 150 minutes (in 1-minute increments). [List/Counter] [Job Settings List] The machine settings can be printed.
[Administrator Registration] Item Description [Administrator Registration] Specify administrator information. [Name] Specify the name of the administrator. [Extension No.] Specify the extension number for the administrator. [E-mail Address] Specify the E-mail address for the administrator. " This is the From address for E-mail messages sent from this machine and the address where machine status notifications will be sent. [Machine Settings] [Device Name] Specify machine information.
[Group] Specify settings for printing the list of group destinations. [Start Number]: Specify the starting group destination number. [Number of Addresses]: Specify the number of group destinations. [List Output]: Prints the list of group destinations. [Program] [Fax]/[E-mail]/[FTP]/ [WebDAV]/[SMB]/ [Internet Fax]/ [Address Book]/ [Group Address] Specify settings for printing the list of program destinations. [Start Number]: Specify the starting program destination number.
[Ethernet] " All factory default values are shown in bold. Item Description [TCP/IP] Specify network settings for the machine. [Enable] Settings [ON] / [OFF] Select the setting for connecting to this machine through a network. " If [OFF] is selected, the TCP/IP parameters do not appear. [IP Address] Settings [0.0.0.0] Specify the IP address used by this machine on the network. [Subnet Mask] Settings [0.0.0.0] Specify the subnet mask. [Gateway] Settings [0.0.0.
[Telnet] Settings [Enable] / [Disable] Select whether or not to enable Telnet transmissions. [Bonjour] Settings [Enable] / [Disable] Select whether or not to enable Bonjour. [Dynamic DNS] Settings [Enable] / [Disable] Select whether or not to enable Dynamic DNS. [IPP] Settings [Enable] / [Disable] Select whether or not to enable IPP. [RAW Port] [Enable] Specify the RAW port settings. Settings [Yes] / [No] Select whether or not to enable the RAW port.
[IPv6] [Enable] Specify IPv6 settings. Settings [ON] / [OFF] Select whether or not to enable IPv6. [Auto Setting] Settings [Enable] / [Disable] Select whether or not to enable the IPv6 auto setting. [Link Local] Displays the link-local address. [Global Address] Displays the global address. [Gateway Address] Displays the gateway address. [Netware] Settings [Enable] / [Disable] Select whether or not to enable NetWare.
[Auto. Obtain Certificates] Settings [Yes] / [No] Select whether or not to automatically obtain certificates. [Print S/MIME Informa- Settings [Yes] / [No] tion] Select whether or not to print S/MIME information. [External Memory Print] Description Settings [Enable] / [Disable] Select whether or not to enable the External Memory Print function. [Job Timeout] Description Settings 5 to 300(Default:15) Specify the length of time until a job timeout occurs.
[Print Settings] " All factory default values are shown in bold. Item Description [Startup Page Setting] Settings [ON] / [OFF] Select whether or not a startup page is printed when the machine is turned on. [Auto Continue] Settings [ON] / [OFF] Select whether or not printing continues when a size error occurs during printing.
[Paper] [Default Paper] [Paper Size] Specify settings for the paper used for printing. Specify settings for the paper that is normally used.
[Hold Job Timeout] Settings [Disable] / [1 Hour] / [4 Hours] / [1 Day] / [1 Week] Specify the length of time until print jobs saved on the hard disk are deleted. If [Disable] is selected, print jobs are not deleted at a specific time. [Quality Settings] [Color Mode] Specify settings for the print quality. Settings [Color Mode] / [Gray Scale] [Color Mode]: The pages are printed in full color. [Gray Scale]: The pages are printed in black and white.
[Graphics Printing] Settings [Line Art] / [Detail] / [Smooth] Select how halftones in graphics are reproduced. [Line Art]: Halftones are reproduced with high precision. [Detail]: Halftones are reproduced with detail. [Smooth]: Halftones are reproduced with smoothness. [Edge Enhancement] [Image Printing] Select how edges in images, text and graphics are emphasized. Settings [ON] / [OFF] Select whether image edges are emphasized. [ON]: The edges are emphasized. [OFF]: The edges are not emphasized.
[Economy Print] Settings [ON] / [OFF] Select whether to print graphics with a reduced density by reducing the amount of toner that is used. [ON]: The amount of toner used is reduced when printing. [OFF]: The amount of toner used is not reduced when printing. [PCL Settings] [Contrast] Specify settings for PCL printing. Settings -15 to 15%(Default: 0%) The contrast of the image can be adjusted. [Image Printing] [RGB Source] Specify settings for RGB image data.
[Text Printing] [RGB Source] Specify settings for RGB text data. Settings [Device Color] / [sRGB] Select the color space for RGB text data. If [Device Color] is selected, no color space is specified. RGB source profiles downloaded with Download Manager or Web Connection are available as RGB Source. [RGB Intent] Settings [Vivid] / [Photographic] Select the characteristic applied when converting RGB text data to CMYK data. [Vivid]: A vivid output is produced.
[RGB Gray] Settings [Bk=CMYK Gray=CMYK] / [Bk=K Gray=K] / [Bk=K Gray=CMYK] Select how black and grays are reproduced in RGB graphics data. [Bk=CMYK Gray=CMYK]: Black is reproduced using the CMYK colors. [Bk=K Gray=K]: Black and gray are reproduced using black only. [Bk=K Gray=CMYK]: Black is reproduced using only black. [PS Settings] [Image Printing] [RGB Source] Specify settings for PostScript printing. Specify settings for RGB image data.
[RGB Gray] Settings [Bk=CMYK Gray=CMYK] / [Bk=K Gray=K] / [Bk=K Gray=CMYK] Select how black and grays are reproduced in RGB image data. [Bk=CMYK Gray=CMYK]: Black is reproduced using the CMYK colors. [Bk=K Gray=K]: Black and gray are reproduced using black only. [Bk=K Gray=CMYK]: Black is reproduced using only black. [Destination Pro- Settings [Auto] file] Select the destination profile.
[RGB Intent] Settings [Vivid] / [Photographic] / [Relative Color] / [Absolute Color] Select the characteristic applied when converting RGB text data to CMYK data. [Vivid]: A vivid output is produced. [Photographic]: A brighter output is produced. [Relative Color]: Relative color is applied to the RGB source profile. [Absolute Color]: Absolute color is applied to the RGB source profile.
[Graphics Printing] [RGB Source] Specify settings for RGB graphics data. Settings [Device Color] / [sRGB] / [AppleRGB] / [AdobeRGB1998] / [ColorMatchRGB] / [BlueAdjustRGB] Select the color space for RGB graphics data. If [Device Color] is selected, no color space is specified. RGB source profiles downloaded with Download Manager or Web Connection are available as RGB Source.
[Destination Pro- Settings [Auto] file] Select the destination profile. [Auto]: A destination profile that the machine automatically adapts is selected based on a combination of the specified color matching, halftones and other profiles. Destination profiles downloaded with Download Manager or Web Connection are available as Destination Profile. [Simulation] Specify settings for the simulation profile.
[Gradation Adjustment] Specify settings for gradation level adjustments. [Tone Calibration] Settings [ON] / [OFF] [ON]: Image adjustments are applied. [OFF]: Image adjustments are not applied. [AIDC Process] Settings [Execute] / [Cancel] [Execute]: Image adjustments are performed immediately. [Cancel]: Image adjustments are not performed. " AIDC processing consumes toner. [CMYK Density] Specify fine adjustment settings for cyan, magenta, yellow and black.
[PS] [Wait Timeout] Specify settings for PostScript errors and data transmissions. Settings 0 to 300 (Default: 0) Specify the time until an error is determined to be a PostScript error. If [0] is selected, no timeout is performed. [Print PS Errors] Settings [ON] / [OFF] Select whether or not an error page is printed when a Postscript error occurs. [PS Protocol] Settings [Auto] / [Normal] / [Binary] Select the protocol for data transmissions with a PostScript data stream.
[Font Setting] [Font Number] Specify font settings for the PCL language. Settings 0 to 102 (Default: 000) Specify the default font in the PCL language. The font numbers that appear correspond to the PCL font list. For details on printing the font list, refer to “[Print Settings]” on page 3-17. [Pitch Size] Settings 0.44 to 99.99 (Default: 10.00) Specify the font size in the PCL language. If the setting selected for [Font Number] is for a bitmap font, [Pitch Size] appears.
[XPS] [Digital Signature] Specify XPS settings. Settings [Enable] / [Disable] Select whether or not to enable XPS digital signatures. [Enable]: XPS digital signatures are enabled. [Disable]: XPS digital signatures are disabled. [Print XPS Errors] Settings [ON] / [OFF] Select whether or not an error report is printed after an XPS error has occurred. [ON]: The error report is printed. [OFF]: The error report is not printed. [Fax Settings] Specify the fax settings.
[Halftone 256] [Cyan 256]/ [Magenta 256]/ [Yellow 256]/ [Black 256] [Gradation] Settings [Print] / [Cancel] Prints the halftone pattern using a 100% density for each CMYK color. Settings [Print] / [Cancel] Prints the gradation pattern. [Activity Report] Settings [Print] / [Cancel] Prints the communications activity report. [Scan Send Report Print] Settings [Scan Event Log] Settings [Print] / [Cancel] Prints the scanning operations activity report.
[Tray2] Settings -15 to 15 Adjust the left margin of media fed from Tray 2 for simplex (single-sided) printing. [Tray3] Settings -15 to 15 Adjust the left margin of media fed from Tray 3 for simplex (single-sided) printing. [Tray4] Settings -15 to 15 Adjust the left margin of media fed from Tray 4 for simplex (single-sided) printing. [Left ADJ Duplex] [Tray1] Adjust the left margin for media fed from each paper tray with duplex (double-sided) printing.
[Thick 2] Settings -8 to 7 Adjust the 2nd image transfer output (ATVC) for simplex (single-sided) printing of Thick 2 paper. [Postcard] Settings -8 to 7 Adjust the 2nd image transfer output (ATVC) for simplex (single-sided) printing of postcards. [Envelope] Settings -8 to 7 Adjust the 2nd image transfer output (ATVC) for simplex (single-sided) printing of envelopes. [Label] Settings -8 to 7 Adjust the 2nd image transfer output (ATVC) for simplex (single-sided) printing of labels.
[Envelope] Settings -8 to 7 Adjust the 2nd image transfer output (ATVC) for duplex (double-sided) printing of envelopes. [Label] Settings -8 to 7 Adjust the 2nd image transfer output (ATVC) for duplex (double-sided) printing of labels. [Glossy 1] Settings -8 to 7 Adjust the 2nd image transfer output (ATVC) for duplex (double-sided) printing of Glossy 1 media. [Glossy 2] Settings -8 to 7 Adjust the 2nd image transfer output (ATVC) for duplex (double-sided) printing of Glossy 2 media.
[AIDC Mode] Settings [Mode 1] / [Mode 2] Select the AIDC operation mode. [Mode 1]: Standard mode [Mode 2]: Low mode [Thick Mode] Settings [Quality Mode] / [Speed Mode] In order to prevent toner from clogging within the developer unit as a result of it being driven at half-speed, select the timing for driving the developer unit at full speed for a fixed length of time when thick paper is being fed.
[Scan Adjust Value] [Yellow] Specify color adjustments for yellow, magenta and cyan. Settings -42 to 42 (Default: 0) Finely adjust the ratio of yellow in the main scanning direction. [Magenta] Settings -42 to 42 (Default: 0) Finely adjust the ratio of magenta in the main scanning direction. [Cyan] Settings -42 to 42 (Default: 0) Finely adjust the ratio of cyan in the main scanning direction. [Supplies] Reset the service life counters for various con[Consumables Replace] sumables.
[Security Settings] " All factory default values are shown in bold. Item Description [Administrator Password] Settings [12345678] Change the administrator password. Specify the administrator password as a 0 to 8 digit number. " If password rules have been applied, an 8-digit password must be specified. " If the administrator password is incorrectly entered three times, machine operations are locked. If this occurs, turn the machine off, then on again.
[Disable Job History Display] Settings [Restrict Scan to USB] Settings [ON] / [OFF] Select whether or not to display the communication log. If [ON] is selected, the communication log is not displayed. [Allow] / [Restrict] Select whether or not to prohibit the Scan to USB function. If [Restrict] is selected, the Scan to USB function cannot be used. [Enhanced Security Mode] Settings [ON] / [OFF] Select whether or not to apply enhanced security settings.
[Mode] Settings [Mode 1] / [Mode 2] / [Mode 3] / [Mode 4] / [Mode 5] / [Mode 6] / [Mode 7] / [Mode 8] Select the method for overwriting the data on the hard disk.
[Execute] Press to delete all data on the hard disk by overwriting it, and then press [OK]. " Perform this operation when disposing of this machine. " While the data is being deleted by being overwritten, do not use the power switch to turn the machine off and on. " After the machine is restarted, all data is deleted by being overwritten. The following data is deleted.
Changing the administrator password The following procedure describes how to change the administrator password. 1 2 3 4 5 6 Press [Administrator Password]. Press [Password] (top). Type in the current administrator password, and then press [OK]. Press [Password] (bottom). Type in the new administrator password, and then press [OK]. Press [OK]. Limitations of the password rules If password rules have been applied, limitations are placed on certain passwords.
Conditions of the password rules – Specify a password of 8 or more digits. – Uppercase and lowercase letters are differentiated. – Half-width symbols are used. The use of symbols such as the quotation mark ("), plus sign (+) and spaces are limited with some settings. – A password that consists of a repetition of the same character cannot be specified. – When changing the password, the same password as that before it is changed cannot be specified.
Changed settings For increased security, the following settings are set when enhanced security settings are applied. " " A changed setting cannot be changed when [Enhanced Security Mode] is set to [OFF]. If password rules have been applied, a password that does not meet the conditions of the password rules is considered a failed attempt during authentication. Administrator mode parameters Changed settings [Security Settings] - [Security Details] Set to [ON].
[Restore Defaults] Item Description [Restore Network] Resets the network settings to their defaults. After this is pressed, the printer is automatically restarted. [Restore System] Resets the system settings to their defaults. After this is pressed, the printer is automatically restarted. [Restore All] Resets all settings to their defaults. After this is pressed, the printer is automatically restarted.
[Paper Empty] " All factory default values are shown in bold. Item Description [Tray 1] Settings [ON] / [OFF] Select whether or not a message appears when Tray 1 has run out of paper. [Tray 2] Settings [ON] / [OFF] Select whether or not a message appears when Tray 2 has run out of paper. [Tray 3] Settings [ON] / [OFF] Select whether or not a message appears when Tray 3 has run out of paper.
4Media Handling
Print Media Specifications Media Media Size Copy Scan FAX 215.9 × 279.4 1/2/3/4 Yes Yes Yes Yes 215.9 × 322.3 1/2 Yes Yes Yes No 8.0 × 10.5 203.2 × 266.7 1/2 Yes Yes Yes No Legal 8.5 × 14.0 215.9 × 355.6 1/2/3/4 Yes Yes Yes Yes Executive 7.25 × 10.5 184.2 × 266.7 1/2/3/4 Yes Yes Yes No Statement 5.5 × 8.5 139.7 × 215.9 1/2 No Yes Yes No 16 K 7.7 × 10.6 195.0 × 270.0 1/2 Yes Yes Yes No UK Quarto 8.0 × 10.0 203.2 × 254.0 1/2 Yes Yes Yes No Foolscap 8.
Media Media Size Tray* Duplex Copy Scan FAX 1 No No No No 8.7 × 4.3 220.0 × 110.0 1 No No No No 6.4 × 4.5 162.0 × 114.0 1 No No No No 6.4 × 4.5 162.0 × 114.0 1 No No No No Envelope Chou #3 4.7 × 9.2 120.0 × 235.0 1 No No No No Envelope Chou #4 3.5 × 8.1 90.0 × 205.0 No No No No Kai 16 7.3 × 10.2 185.0 × 260.0 1/2 Yes Yes Yes No Kai 32 5.1 × 7.3 130.0 × 185.0 1/2 No Yes** Yes** No Custom, Minimum 3.6 - 8.5 × 92.0 - 216.0 × 1/2*** 5.8 - 14.0 148.
Types " Before printing a large number of copies on special paper (other than plain paper), perform a trial print to check the quality of the print result.
Layered Adhesive Folded, creased, curled, embossed, warped, or wrinkled Perforated, three-hole punched, or torn Too slick, too coarse, or too textured Different in texture (roughness) on the front and back Too thin or too thick Stuck together with static electricity Composed of foil or gilt; too luminous Heat sensitive or cannot withstand the fusing temperature (180°C [356°F]) Irregularly shaped (not rectangular or not cut at right angles) Attached with glue, tape, paper clips, stapl
Envelope Print on the front (address) side only. Some parts of the envelope consist of three layers of paper—the front, back, and flap. Anything printed in these layered regions may be lost or faded. You can print continuously with envelope. However, this could affect the media feed, depending on the media quality and printing environment. If problems occur, stop the continuous printing and print one sheet at a time.
Label A sheet of labels consists of a face sheet (the printing surface), adhesive, and a carrier sheet: The face sheet must follow the plain paper specification. The face sheet surface must cover the entire carrier sheet, and no adhesive should come through on the surface. You can print continuously with label sheets. However, this could affect the media feed, depending on the media quality and printing environment. If problems occur, stop the continuous printing and print one sheet at a time.
Are precut or perforated Do not use OK to use Shiny backed paper Full-page labels (uncut) Letterhead You can print continuously with letterhead. However, this could affect the media feed, depending on the media quality and printing environment. If problems occur, stop the continuous printing and print one sheet at a time. Check your application documentation for more information on printing letterhead.
Orientation Tray 1 Tray 2 Face down Face up Driver Postcard Media Type Duplexing Not supported Use postcards that are Approved for laser printing DO NOT use postcards that are Coated Designed for inkjet printers Precut or perforated Preprinted or multicolored " If the postcard is warped, press on the warped area before putting it in the tray 1/2. Folded or wrinkled Glossy Media You can print continuously with glossy media.
Orientation Tray 1 Tray 2 Face down Face up Driver Glossy 1 (100–128 g/m2 ) Media Type Glossy 2 (129–158 g/m2 ) Weight 100 to 158 g/m2 Duplexing Not supported Single Side Only Print on the single side only. You can print continuously with single side only paper. However, this could affect the media feed, depending on the media quality and printing environment. If problems occur, stop the continuous printing and print one sheet at a time.
Special Paper You can print continuously with special paper. However, this could affect the media feed, depending on the media quality and printing environment. If problems occur, stop the continuous printing and print one sheet at a time. Select this setting when special paper, for example, high-quality paper, is loaded as plain paper with a weight of 60–90 g/m². Capacity Tray 1 Tray 2 Tray 3/4 Orientation Tray 1 Tray 2/3/4 Up to 100 sheets, depending on the paper weight.
Printable Area The printable area on all media sizes is up to 4.2 mm (0.165") from the edges of the media. a a a Each media size has a specific imageable area, the maximum area on which the printer can print clearly and without distortion. Printable Area This area is subject to both hardware a limits (the physical media size and the margins required by the printer) and a = 4.2 mm (0.165") software constraints (the amount of memory available for the full-page frame buffer).
Envelopes Envelopes can only be printed on their front sides (side where the recipient’s address is written). In addition, printing on the front side in the area overlapping the back flap cannot be guaranteed. The location of this area differs depending on the envelope type. Non-printable area Non-guaranteed printable area a a Guaranteed printable area a a Front side (can be printed) Back side (cannot be printed) a=4.2 mm (0.165") " The envelope print orientation is determined by your application.
Loading Media How do I load media? Note Do not mix media of different types and sizes, as this will cause media misfeeds or machine trouble. Note Paper edges are sharp and may cause injuries. When refilling media, first remove any media remaining in the tray. Stack it with the new media, even the edges, then reload it. Tray 1 (Manual Feed Tray) For details on the types and sizes of media that can be printed from Tray 1, refer to “Specifications” on page 4-2.
2 3 4 Slide the media guides to provide more space between them. Press down on the center of the paper-lifting plate until the left and right locking tabs (white) lock into place. Load the paper face down in the tray.
" 5 6 Do not load so much paper that the top of the stack is higher than the maximum limit guide. Up to 100 sheets (80 g/m2) of plain paper can be loaded into the tray at one time. Slide the media guides against the edges of the paper. Select [Copy]/[Paper]/[Tray 1]/[Change Tray Set]/[Paper Size] and [Paper Type] in the configuration menu, and then select the setting for the size and type of paper that are loaded. See also “[Paper]” on page 7-5.
Loading Envelopes 1 2 3 Open Tray 1. Slide the media guides to provide more space between them. Press down on the center of the paper-lifting plate until the left and right locking tabs (white) lock into place.
4 Load the envelopes flap side up in the tray. " " " 5 4-18 Before loading envelopes, press them down to make sure that all air is removed, and make sure that the folds of the flaps are firmly pressed; otherwise the envelopes may become wrinkled or a media misfeed may occur. Up to 10 envelopes can be loaded into the tray at one time.
6 Select [Copy]/[Paper]/[Tray 1]/[Change Tray Set]/[Paper Size] and [Paper Type] in the configuration menu, and then select the setting for the size and type of paper that are loaded. See also. Loading Label Sheets/Letterhead/Postcards/Thick Stock and Glossy Media 1 2 Open Tray 1. Slide the media guides to provide more space between them.
3 4 Press down on the center of the paper-lifting plate until the left and right locking tabs (white) lock into place. Load the media face down in the tray. " 5 6 4-20 Up to 20 sheets can be loaded into the tray at one time. Slide the media guides against the edges of the media. Select [Copy]/[Paper]/[Tray 1]/[Change Tray Set]/[Paper Size] and [Paper Type] in the configuration menu, and then select the setting for the size and type of paper that are loaded. See also “[Paper]” on page 7-5.
Tray 2 Loading Plain Paper, Single Side Only and Special Paper 1 2 3 Pull out Tray 2. Press down the media pressure plate to lock it into place. Slide the media guides to provide more space between them.
4 5 Turn the paper selection dial to select the size of paper to be loaded. Load the paper face up in the tray. " 4-22 Do not load above the mark. Up to 250 sheets (80 g/m2) of plain paper can be loaded into the tray at one time.
6 7 8 Slide the media guides against the edges of the paper. Close Tray 2. Select [Copy]/[Paper]/[Tray 2]/[Change Tray Set]/[Paper Size] and [Paper Type] in the configuration menu, and then select the setting for the size and type of paper that are loaded. See also “[Paper]” on page 7-5.
Loading Label Sheets/Letterhead/Postcards/Thick Stock and Glossy Media 1 2 3 4-24 Pull out Tray 2. Press down the media pressure plate to lock it into place. Slide the media guides to provide more space between them.
4 5 Turn the paper selection dial to select the size of paper to be loaded. Load the paper face up in the tray. " Up to 20 sheets can be loaded into the tray at one time.
6 7 8 4-26 Slide the media guides against the edges of the paper. Close Tray 2. Select [Copy]/[Paper]/[Tray 2]/[Change Tray Set]/[Paper Size] and [Paper Type] in the configuration menu, and then select the setting for the size and type of paper that are loaded. See also “[Paper]” on page 7-5.
Tray 3/4 (Optional Lower Feeder Unit) Loading Plain Paper, Single Side Only and Special Paper 1 2 3 Pull out Tray 3 or Tray 4. Press down the media pressure plate to lock it into place. Slide the media guides to provide more space between them.
4 Load the paper face up in the tray. " 5 4-28 Do not load above the mark. Up to 500 sheets (80 g/m2) of plain paper can be loaded into the tray at one time. Slide the media guides against the edges of the paper.
6 7 Close Tray 3 or Tray 4. Select [Copy]/[Paper]/[Tray 3]/[Change Tray Set]/[Paper Size] and [Paper Type] in the configuration menu, and then select the setting for the size and type of paper that are loaded. See also “[Paper]” on page 7-5.
About Duplex Printing Duplex (double-sided) printing can be done with this printer, which has the duplex unit built in as a standard. If the paper has low opacity (high translucency), then the printed data from one side of the page will show through to the other side. Check your application for margin information. For best results, print a small quantity to make sure the opacity is acceptable. Note Only plain paper, special paper and thick stock, 60–210 g/m2 can be autoduplexed.
2 13 If [Long Edge (Bottom)] is selected, the pages will be laid out to flip at the bottom. 1 1 In addition, if [Booklet] is selected, autoduplex printing is performed. The following Order settings are available when [Booklet] is selected. If [Left Binding] is selected, the pages can be folded as a left-bound booklet. 2 1 1 If [Right Binding] is selected, the pages can be folded as a right-bound booklet. 1 2 3 3 3 1 2 3 1 Load paper into the tray.
Output Tray All media is fed out facing down into the output tray of the machine. This tray has a capacity of approximately 250 sheets (A4/Letter) of 80 g/m2 paper. " 4-32 If the media is stacked too high in the output tray, your machine may experience media misfeeds, excessive media curl, or static buildup.
Media Storage Keep media on a flat, level surface in its original wrapper until it is time to load it. Media that has been stored for a long time out of its packaging may dry up too much and cause misfeeding. If media has been removed from its wrapper, place it in its original packaging and store in a cool, dark place on a level surface.
Original Media Specifications Documents that can be placed on the original glass The following types of documents can be placed on the original glass. Document type Sheets, books, three-dimensional object Document size Maximum size : Legal Copy and Scan : 30–216 × 30–356 mm Fax : 140–216 × 148–356 mm Weight Maximum weight : 3 kg Observe the following precautions when placing a document on the original glass.
Do not load the following types of documents into the ADF.
Loading a Document Placing a document on the original glass 1 2 Lift to open the ADF cover. Position the document on the original glass. Document " 4-36 Align the document with the arrow on the left side toward the rear of the machine.
3 Gently close the ADF cover. Loading a document into the ADF 1 Put the document into the ADF document feed tray face up. " " 2 Document Before loading a document into the ADF, check that no document pages remain on the original glass. Load the document pages so that the top of the document is toward the back or the right side of the machine. Adjust the document guides to the document size. " For details on copying the loaded document, refer to “Performing Copy mode operations” on page 7-1.
4-38 Loading a Document
5Using the Printer Driver
Selecting Driver Options/Defaults (for Windows) Before you start working with your printer, you are advised to verify/change the default driver settings. Also, in case you have options installed, you should “declare” the options in the driver. Windows Server 2008 R2/7/Vista/Server 2008/XP/Server 2003/2000 1 2 3 4 5 5-2 Choose the driver’s properties as follows: – (Windows 7/Server 2008 R2) From the [Start] menu, choose [Devices and Printers] to display the [Devices and Printers] directory.
" 6 7 From the [Device Option] list, select an option, one at a time, and then select [Installed] or [None] from the [Setting] menu. Click [Apply]. " 8 9 10 11 12 13 The [Acquire Device Information] is available only if bi-directional communication is available with the printer; otherwise it is grayed out. If Windows Server 2008 R2/7/Vista/Server 2008 is being used, [Acquire Device Information] can also be clicked when the machine is connected via USB.
Uninstalling the Printer Driver (for Windows) This section describes how to uninstall the printer driver if necessary. Windows Server 2008 R2/7/Vista/Server 2008/XP/Server 2003/2000 1 2 3 4 5 6 5-4 Close all applications. Choose the Uninstall Program as follows: – (Windows Server 2008 R2/7/Vista/Server 2008/XP/Server 2003) From the [Start] menu, choose [All programs], [Printer Utilities], [Color MF30-1], and then [Uninstall Printer Driver].
Displaying Printer Driver Settings (for Windows) Windows 7 1 2 From the [Start] menu, choose [Devices and Printers] to display the [Devices and Printers] directory. Right-click the Color MF30-1 PCL6, Color MF30-1 PS or Color MF30-1 XPS printer icon, and then click [Printing Preferences]. Windows Vista/Server 2008 1 2 From the [Start] menu, click [Control Panel], then [Hardware and Sound], and then click [Printers] to open the Printers directory.
Using the Postscript, PCL and XPS Printer Driver Common Buttons The buttons described below appear on each tab. [OK] Click to exit the Properties dialog box, saving any changes made. [Cancel] Click to exit the Properties dialog box without saving any changes made. [Apply] Click to save all changes without exiting the Properties dialog box. [Help] Click to view the help. [Favorite Setting] This allows the current settings to be saved.
[Printer View] Click the button to display an image of the printer in the figure area. When this button is clicked, it changes to the [Paper View] button (when a tab other than the [Quality] tab is selected) or the [Quality View] button (when the [Quality] tab is selected). " This button does not appear on the [Advanced] tab. [Paper View] Click the button to display a sample of the page layout in the figure area. When this button is clicked, it changes to the [Printer View] button.
Specify the PostScript output method Specify whether or not the error messages of a print job are printed Print a mirror image Specify whether or not the application can directly output PostScript data [My Tab] [My Tab] allows you to Display the most frequently used functions (from each tab) whose settings are often changed Add or remove displayed functions by clicking [Edit My Tab]. In addition, functions can be added to [My Tab] by right-clicking them on their original tabs.
" To display a list of jobs saved with a [Job Retention] setting, press [USB/HDD] in the home screen, and then press [Proof/Print]. Print the document by selecting the job in the list. The password must be entered if one has been specified for the job.
Print a frame around watermarks Print transparent (shaded) watermarks Print the watermark on only the first page Print the watermark repeatedly throughout the all pages The [Copy Protect] function prevents unauthorized copying. The document is printed with the specified text or pattern in the background. The background pattern is normally inconspicuous, but becomes visible when the document is copied.
Print using the printer’s fonts (PCL and Postscript printer driver only) Control the tones of an image (Contrast) (PCL printer driver only) Specify the image compression method (PCL printer driver only) Select whether or not Auto Trapping function is used (Postscript printer driver only) Specify the Black Over Print function (Postscript printer driver only) [Other] Tab The [Other] Tab allows you to Select that Microsoft Excel sheets are not to be divided when printing (32bit printer driver only
5-12 Using the Postscript, PCL and XPS Printer Driver
6Proof/Print, External memory and ID & Print functions
Proof/Print Print jobs saved on hard disk can be printed or deleted. " If [Store Job], [Print and Hold], [Secured Job] or [Proof then Print] was selected for [Job Retention] in the printer driver, the job file is saved on the hard disk. Printing a job saved on the hard disk 1 2 3 4 5 6 In the home screen, press [USB/HDD]. Press [Proof/Print]. Select a user. Press [OK]. Select the job to be printed. Press [Print]. " 7 If the job was saved with the [Secured Job] setting, type in the password.
External Memory PDF, XPS, JPEG and TIFF files saved on USB memory devices can be printed by plugging the USB memory device into the machine. Printing from a connected USB memory device 1 2 3 4 5 Plug the USB memory device into the USB HOST port. appears at the bottom of the screen. In the home screen, press [USB/ HDD]. Press [External Memory]. Press [File List]. Select the file to be printed. If the file to be printed is in a folder, select the folder, and then press [Open].
Selecting the type of files to be displayed 1 2 3 4 5 In the home screen, press [USB/HDD]. Press [External Memory]. Press [File Type]. Select the type of files to be displayed. Press [OK]. ID & Print If a job is printed on this machine with user authentication through the printer driver using the registered user or public user privilege, it is saved as an ID & Print job on the hard disk of this machine. " When using batch printing for an ID & Print job, the copying cannot be interrupted.
Deleting a job 1 Specify a name and password for [User Name] and [Password]. – 2 3 4 5 6 7 8 For [User Name], the name can be specified either by directly typing it in or selecting from a list. Press [Access Basic Screen]. Press [Login]. This authenticates the user and returns to the home screen. In the home screen, press [USB/HDD]. Press [ID & Print]. Select [Login User] or [Public User] as the user who sends a job. Select the job to be deleted. Press [Delete]. Press [Yes], and then press [OK].
6-6 ID & Print
7Performing Copy mode operations
Basic copy operation The general procedure for making copies is described below. 1 In the home screen, press [Copy]. " 2 Place the document on the original glass or load it into the ADF. " 3 For details on positioning the document, refer to “Placing a document on the original glass” on page 4-36 and “Loading a document into the ADF” on page 4-37. Specify the desired copy settings.
Type]” on page 7-9. For details on specifying color settings, refer to “[Color Mode]” on page 7-9. 4 For details on specifying Finishing settings, refer to “[Finishing]” on page 7-10. For details on performing the Proof Copy operation, refer to “[Proof Copy]” on page 7-10. For details on performing the Separate Scan operation, refer to “[Separate Scan]” on page 7-11. For details on performing the ID Copy operation, refer to “[ID Copy]” on page 7-13.
" " For details on copying using stored settings, refer to “Copy programs” on page 8-3. A document containing pages of different sizes can be loaded into the ADF. For details on copying documents with pages of different sizes, refer to “[Original Size]” on page 7-4. [Original Size] The document size can be specified. Item Description [Standard Size] Select the size of the document. Select [Letter/Legal] to copy a document containing different page sizes.
[Paper] The size and type of the paper to be printed on can be selected, and the size and type settings for the paper loaded into each paper tray can be changed. The paper size can be selected automatically according to the document size or it can be specified manually. Item Description [1]-[4] Manually select the paper tray. [3] and [4] are available if the optional lower feeder units have been installed. [Auto] The paper is selected automatically according to the size of the original document.
[Zoom] The image size for the document can be enlarged or reduced. Item Description [+]/[-] Specify the zoom ratio of the copy (25.0% to 400.0%). With documents loaded into the ADF, the zoom ratio can be set between 25% and 200%. [Set Zoom] The various preset zoom ratios and the zoom ratio for the [Minimal] setting can be changed. The zoom ratios can be set between 25.0% and 200.0%. Zoom settings Select a preset zoom ratio or a programmed zoom ratio.
[Duplex/Combine] Whether the scanned document and the printed copy are printed on just one side or both sides can be specified. In addition, document images of multiple pages (2 or 4 pages) can be combined and printed on a single page. Item Description [Duplex] Select whether simplex (single-sided) or duplex (double-sided) copies are to be printed. [1 > 1]: Select this setting to produce single-sided copies from single-sided documents.
Item Description [Binding Position] Specify the binding positions for the document and the copies. [Orig. Binding Position] Select [Left Bind], [Right Bind], [Top Bind] or [Auto] as the binding position for the document. If the binding position for the document is set to [Auto], the binding position is set at the left or at the top. [Output Binding Position] Select [Left Bind], [Right Bind], [Top Bind] or [Auto] as the binding position for the copies.
[Original Type] Select the document quality (text or image documents). Item Description [Text] Select this setting when copying documents containing only text. [Text/Photo] Select this setting when copying documents containing both text and photos. Black text, color text and shading are automatically recognized, and the most appropriate image processing is performed. In addition, processing appropriate for printed photo documents will be applied to any photos.
[Finishing] Specify any settings for finishing outputted copies. Item Description [Sort] Select this setting when making multiple copies of documents containing multiple pages so that they will be automatically separated into sets of the full document. [Group] Select this setting when making multiple copies of documents containing multiple pages so that they will be automatically separated into sets of each page.
5 6 7 8 Press [ON]. Press [OK]. Press the [Start (Color)] key or the [Start (B&W)] key. A single proof copy is printed. Check the proof copy. If the proof copy was printed as desired, continue with step 9. " " " 9 Using the keypad, the number of copies can be changed. To print another proof copy, press [Proof Copy]. To change the settings, press [Cancel], and then perform steps 2 through 8. Press [Print]. The remaining number of copies is printed.
Scanning the document in separate batches " " 1 2 Place the document on the original glass or load it into the ADF. 8 9 7-12 For details on positioning the document, refer to “Placing a document on the original glass” on page 4-36 and “Loading a document into the ADF” on page 4-37. Press [Separate Scan]. Press [ON]. Press [OK]. Press the [Start (Color)] key or the [Start (B&W)] key. Scanning of the document begins.
[ID Copy] The back and front of a card, such as an insurance card, driver’s license or business card, can be scanned separately and printed together on a single page. A B " " " 1 2 3 5 The card can only be placed on the original glass. Position the card to be scanned aligned at the upper-left corner of the original glass. Since the image is printed 4 mm from the top and left side, reposition the card as necessary Press [ID Copy]. Place the card, front side down, on the original glass.
[Paper Margin] Copies can be printed with a binding margin so they can easily be stored in filing binders. Item Description [+]/[-] Specify the width of the binding margin between 0.1 mm and 20.0 mm (0.001 inches and 0.787 inches). [None] Select this setting to leave no binding margin. " 7-14 If part of the image is lost due to the binding margin setting, reduce the zoom ratio before printing copies.
[Image Quality] The quality can be adjusted for the document to be scanned. Item Description [Background removal] Adjust the background density when copying documents with a colored background (such as newspapers or recycled paper) or thin documents where the back side is visible from the front side. Adjust the background density to one of nine levels. Select a setting in the + direction to darken the background, or select a setting in the - direction to lighten the background.
7-16 [Image Quality]
8Additional copy operations
Interrupting a copy job The current jobs can be temporarily interrupted so a document can be copied with different copy settings. This is convenient for quickly making a copy. " " 1 2 4 5 6 8-2 When the [Interrupt] key is pressed, the copy settings return to their defaults. In the home screen, press [Copy]. Place the document on the original glass or load it into the ADF. " 3 The [Interrupt] key cannot be pressed while a document is being scanned.
Copy programs Frequently used copy settings can be stored together as a program to easily be recalled later. Storing a copy program " 1 2 3 4 5 6 In the home screen, press [Copy]. Specify the copy settings. Press the [Mode Memory] key. The copy programs screen appear. Press [Register]. Press [Name]. Type in the name of the copy program, and then press [OK]. " 7 8 A maximum of 15 copy programs can be stored. For details on entering text, refer to “Entering text” on page A-8. Press [OK].
Copying using stored settings (copy programs) 1 2 In the home screen, press [Copy]. Place the document on the original glass or load it into the ADF. " 3 4 5 6 7 8 9 8-4 For details on positioning the document, refer to “Placing a document on the original glass” on page 4-36 and “Loading a document into the ADF” on page 4-37. Press the [Mode Memory] key. The copy programs screen appear. Select the copy program to be recalled. Press [Detail]. The settings screen appears.
9Scanning From a Computer Application
Basic Scanning Operation Documents can be scanned from a computer connected to this machine via a network. Scanning settings can be specified and the scanning operation can be performed from TWAIN- or WIA-compatible applications. From the scanner driver, a preview can be displayed and various adjustments, such as the size of the scan area, can be specified. " 1 For details on the installation of the scanner driver or network TWAIN settings, refer to the Installation Guide on the Documentation CD/ DVD.
Windows TWAIN Driver Settings Mode settings [Mode Settings] Select [Basic Mode] for specifying basic settings, or select [Advanced Mode] for specifying detailed settings. The settings that can be specified differ for each mode. When [Basic Mode] is selected The following parameters can be set when [Basic Mode] is selected. [Help] icon Click to display Help information. [About] icon Click to display the software version information. [Scan Objective] Specify the document type.
" If the [Rotate back side] check box is selected, the back side of the image is rotated 180° and scanned. (Applies only if [ADF (2-sided)] is selected.) [Image size] Shows the data size of the scan image. [Close] Click to close the TWAIN driver window. [Prescan] Click to begin scanning a preview image. [Scan] Click to begin scanning. [Clear] icon Click to erase the preview image. When [Advanced Mode] is selected The following parameters can be set when [Advanced Mode] is selected.
[Resolution] Specify the resolution. [Scale] Specify the enlargement or reduction ratio for the selected area. " If the resolution is set at 1200 × 1200dpi or higher, a setting larger than 100% cannot be specified. Scanning Mode Select [Auto] or [Manual]. When [Manual] is selected, a tab appears so that detailed settings can be specified, for example, for [Brightness/Contrast], [Filter], [Curves], [Levels], [Color Balance], and [Hue/Saturation].
[Zoom Prescan] icon Click to rescan the area selected in the preview window and enlarge it to fit the window. [Mirror] icon Click to display a mirror image of the preview image. [Tone Reversal] icon Click to reverse the colors of the preview image. [Clear] icon Click to erase the preview image. [Preview] window Displays a preview image. Drag the rectangle over the image to select an area.
Windows WIA Driver Settings [Paper source] Select the paper source. [Color picture] Select this setting when scanning in color. [Grayscale picture] Select this setting when scanning in grayscale. [Black and white picture or text] Select this setting when scanning in black and white. [Custom Settings] Select this setting when scanning with [Adjust the quality of the scanned picture] settings applied.
Macintosh TWAIN Driver Settings Mode settings [Mode Settings] Select [Basic Mode] for specifying basic settings, or select [Advanced Mode] for specifying detailed settings. The settings that can be specified differ for each mode. When [Basic Mode] is selected The following parameters can be set when [Basic Mode] is selected. [Help] icon Click to display Help information. [About] icon Click to display the software version information. [Scan Objective] Specify the document type.
" If the [Rotate back side] check box is selected, the back side of the image is rotated 180° and scanned. (Applies only if [ADF (2-sided)] is selected.) [Image size] Shows the data size of the scan image. [Close] Click to close the TWAIN driver window. [Prescan] Click to begin scanning a preview image. [Scan] Click to begin scanning. [Clear] icon Click to erase the preview image. When [Advanced Mode] is selected The following parameters can be set when [Advances Mode] is selected.
[Resolution] Specify the resolution. [Scale] Specify the enlargement or reduction ratio for the selected area. " If the resolution is set at 1200 × 1200dpi or higher, a setting larger than 100% cannot be specified. [Scanning Mode] Select [Auto] or [Manual]. When [Manual] is selected, a tab appears so that detailed settings can be specified, for example, for [Brightness/Contrast], [Filter], [Curves], [Levels], [Color Balance], and [Hue/Saturation].
[Zoom Prescan] icon Click to rescan the area selected in the preview window and enlarge it to fit the window. [Mirror] icon Click to display a mirror image of the preview image. [Tone Reversal] icon Click to reverse the colors of the preview image. [Clear] icon Click to erase the preview image. Preview window Displays a preview image. Drag the rectangle over the image to select an area.
Using a Web Service The scan command can be sent from a computer (Windows Server 2008 R2/ 7/Vista/Server 2008) on the network or this machine can scan using a specified operation, and the scan data can be sent to a computer. The settings that must be specified in advance on the computer are described below. Settings required to use a Web Service The following settings are required in order to use a Web Service. Install this machine on the computer.
Specifying the scan command from a computer (Web Service) A computer can send the scan command to this machine, then receive the scan data. As an example, the procedure for scanning from the Windows Photo Gallery is described below. " The scan command can also be sent from this machine, where the data will be saved. For details, refer to “With [Web Service Settings]” on page 10-30. Specifying the scan command from a computer 1 2 3 4 Start up the application used for scanning.
9-14 Using a Web Service
1Scanning with the machine 10
Initial settings This machine is equipped with scanning functions for saving data on this machine’s hard disk or on a USB memory device, and with network scanning functions for sending scanned image data through the network with E-mail transmissions, FTP transmissions, SMB transmissions, WebDAV transmissions and Web Service transmissions. In order to perform an FTP transmission, a connection to the network is required, and parameters must be specified on the [TCP/IP] and [FTP] screens.
Performing Scan to E-mail mode operations Basic Scan to E-mail operation The basic procedure for the Scan to E-mail operation, which sends scan data with an E-mail transmission, is described below. 1 2 Press [Scan to E-mail] to display the initial Scan to E-mail mode screen. Place the document in the ADF or on the original glass. – " " 3 4 5 For details on loading the original document, refer to “Loading a Document” on page 4-36.
" " This machine cannot automatically detect the size of an original document that will be scanned. Before scanning the document, specify its size. If the size of the original document is not correctly specified, some parts of the image may be lost. For details on specifying the size of an original document, refer to “[Original Size]” on page 10-5. If the memory becomes full while the document is being scanned, scanning cannot continue.
[Original Size] Specify the size of the document that is to be sent. Item Description [Standard Size] Select the size of the document. Select [Letter/Legal] to scan a document containing different page sizes. [Custom Size] Specify the size of the document if it is a non-standard size. Press [X] and [Y], and then type in the document size. [X] can be set between 30 mm and 356 mm (1.18 inches and 14.00 inches); [Y] can be set between 30 mm and 216 mm (1.18 inches and 8.50 inches).
[Original Settings]- [Original Direction] Specify the orientation of the document. Item Description [Top] Select this setting when the document is loaded with its top edge at the top. [Bottom] Select this setting when the document is loaded with its top edge at the bottom. [Left] Select this setting when the document is loaded with its top edge at the left (at the right when placed on the original glass).
[Color Mode] Select whether the document will be scanned in color or black and white. Item Description [Color] [Monochrome] " [ON] Select this setting to automatically detect the color of the document and scan it with the corresponding setting. [OFF] Select this setting to scan in full color. [Gray Scale] Select this setting for documents with many halftones, such as in black-and-white photos.
Specifying scan settings The [Background/Density], [Resolution] and [File Settings] parameters available from the [Settings] screen can be used to specify scan settings. [Background/Density] Specify the appropriate image quality settings for the document. Item Description [Background Removal] Select the density of the background color at which documents with a background color are to be scanned. Nine density levels are available for the background color.
[File Settings]-[File Type] Select the file format for the scan data to be saved. Item Description [PDF] Select this setting to save the data in the PDF format. [Compact PDF] Select this setting to save the data compressed more than with the PDF format. [TIFF] Select this setting to save data in the TIFF format. [JPEG] Select this setting to save the data in the JPEG format. [XPS] Select this setting to save data in the XPS format.
[File Settings]-[PDF Encrypt] Specify the encryption settings when [PDF] or [Compact PDF] is selected. Item [Encryption Level] 10-10 Description [Yes] Select this setting to enable encryption. After selecting this setting, set the encryption level to [Low], [Middle] or [High]. [No] Select this setting to disable encryption. [Password] Type in the password required to open encrypted data.
Item Description [Details] If encryption has been enabled, detailed permission settings can be specified. " This appears only if [Encryption Level] is set to [Yes] and a password has been specified for [Document Permissions]. [Printing Allowed] Select whether to allow the data to be printed ([Allow]), to prohibit printing ([Restrict]), or to allow printing only at a low resolution ([Low Resolution]).
Specifying communication settings The [Communication] parameters available from the [Settings] screen can be used to specify settings for E-mail transmissions. [Binary Division] Select whether or not transmission data is divided. Item Description [ON] Select this setting to divide transmission data. [OFF] Select this setting to not divide transmission data. [Admin. Setting] The setting specified with [Admin Settings] [Ethernet] - [Binary Division] is given priority.
Item Description [From] Specify the sender’s address. Select [Administrator E-mail Addr.] or [User Address], or type it in directly. [Body] Type in the body text for the E-mail message.
Specifying destinations Use any of the following methods to specify destinations. “Selecting from registered destinations” on page 10-26 “Directly typing in the address” on page 10-28 “Selecting from the log” on page 10-31 Selecting from registered destinations An address book destination or group destination can be selected from those previously registered on the machine.
3 Select the destination, and then press [OK]. " To specify multiple destinations, specify all destinations where the data is to be sent. Selecting by searching for a destination type or name Destinations can be selected by searching for their type or name. 1 2 3 4 In the initial Scan to E-mail mode screen, press Press [Search]. Select the method to search for destinations. – [Type]: Select the destination type (“Fax”, “E-mail”, etc.).
2 Select the destination from the list, and then press the [Start] key. " " Only one destination can be selected from the log. The only destinations that appear in the log are those specified after pressing [Direct Input]. In addition, destinations specified with broadcast transmissions do not appear in the log. Selecting a program destination Data can be sent with a program destination previously registered on the machine.
Performing Scan to Folder mode operations Basic Scan to Folder operation The basic procedure for the Scan to Folder operation, which sends scan data to the machine’s hard disk, a USB memory device or to a folder on the network, is described below. 1 2 Press [Scan to Folder] to display the initial Scan to Folder mode screen. Place the document in the ADF or on the original glass. – " " 3 4 5 For details on loading the original document, refer to “Loading a Document” on page 4-36.
" " " 10-18 This machine cannot automatically detect the size of an original document that will be scanned. Before scanning the document, specify its size. If the size of the original document is not correctly specified, some parts of the image may be lost. For details on specifying the size of an original document, refer to “[Original Size]” on page 10-19. If the memory becomes full while the document is being scanned, scanning cannot continue.
Specifying document settings The [Simplex/Duplex], [Original Size], [Original Settings], [Color Mode] and [Original Type] parameters available from the [Settings] screen can be used to specify document settings. [Simplex/Duplex] Select whether double-sided documents are to be scanned when the ADF is used. Item Description [1-sided] Select this setting when scanning a single-sided document. [2-sided] Select this setting when scanning a doublesided document.
[Original Settings]-[Separate Scan] A document can be divided and scanned separately. The scan operation can be divided into several sessions, for example, when the document contains more pages than can be loaded into the ADF or when the original glass is being used to scan a document containing multiple pages, and then all scanned pages can be sent as a single document. 1 2 3 4 5 6 Place the document in the ADF or on the original glass.
[Original Settings]- [Orig. Binding Position] Specify the binding position when scanning a double-sided document using the ADF. The orientation of the back sides of the pages differs depending on whether the double-sided document will be bound at the top or at the left. Item Description [Left Bind] Select this setting to specify a binding position at the left. [Top Bind] Select this setting to specify a binding position at the top.
[Original Type] Select the appropriate image quality setting according to the content of the document. Item Description [Text] Select this setting when scanning documents containing only text. [Text/Photo] Select this setting when scanning documents containing a combination of text and photos. [Photo] Select this setting when scanning documents containing only photos.
[Resolution] Select the resolution at which the document is to be scanned. Item Description [150×150dpi] Select this setting to scan the document at 150 × 150 dpi. [200×200dpi] Select this setting to scan the document at 200 × 200 dpi. [300×300dpi] Select this setting to scan the document at 300 × 300 dpi. [600×600dpi] Select this setting to scan the document at 600 × 600 dpi. " " A finer scan has more information to be sent, therefore, the transmission time increases.
[File Settings]-[Scan Setting] Select whether the data is divided into individual pages or multi-page data is created when multiple pages are scanned. Item Description [Single Page] Select this setting to save the data divided into individual pages. [Multi Page] Select this setting to save the scan as multi-page data. [File Settings]-[PDF Encrypt] Specify the encryption settings when [PDF] or [Compact PDF] is selected.
[Details] If encryption has been enabled, detailed permission settings can be specified. " This appears only if [Encryption Level] is set to [Yes] and a password has been specified for [Document Permissions]. [Printing Allowed] Select whether to allow the data to be printed ([Allow]), to prohibit printing ([Restrict]), or to allow printing only at a low resolution ([Low Resolution]).
Specifying communication settings The [Communication] parameters available from the [Settings] screen can be used to specify settings for sending job completion notifications by E-mail. [URL Notification] Description Settings [ON] / [OFF] Specify whether or not notifications of completion of a job are to be sent by E-mail. [URL Notification Address] Description Specify the E-mail address where notifications of completion of a job are to be sent.
Selecting from the Favorites list When destinations are registered, they can be specified as [Favorites]. As a default, the [Favorites] destination list appears when the initial Scan to Folder mode screen is displayed. Select a destination from the list. To specify multiple destinations for a broadcast transmission, specify all destinations where the data is to be sent. " The setting for the Favorites list can be specified for a destination when it is registered.
Directly typing in the address To specify a destination that is not registered with the machine, directly type in the address. With [FTP] 1 2 3 4 5 In the initial Scan to Folder mode screen, press [Direct Input]. Press [FTP]. Specify settings for [Host Name], [File Path], [User Name] and [Password] for the destination computer. If necessary, specify settings for other parameters in the [Details] screen. – [Pasv]: Select whether or not the PASV mode is used.
" If [Admin Settings] - [Security Settings] - [Security Details] - [Manual Destination Input] is set to [Restrict], an address cannot be directly typed in. For details on [Manual Destination Input], refer to “[Security Settings]” on page 3-70. With [WebDAV] 1 2 3 4 5 In the initial Scan to Folder mode screen, press [Direct Input]. Press [WebDAV]. Specify settings for [Host Name], [File Path], [User Name] and [Password] for the destination computer.
" " If [Admin Settings] - [Security Settings] - [Security Details] - [Restrict Scan to USB] is set to [Restrict], [USB Memory] is not available. For details on [Restrict Scan to USB], refer to “[Security Settings]” on page 3-70. With a USB Memory transmission, only one destination can be specified. With [HDD] 1 2 3 4 5 6 In the initial Scan to Folder mode screen, press [Direct Input]. Press [HDD]. Press [Save Document]. If user authentication settings have been specified, select [Public] or [Private].
" " " If [Admin Settings] - [Security Settings] - [Security Details] - [Manual Destination Input] is set to [Restrict], an address cannot be directly typed in. For details on [Manual Destination Input], refer to “[Security Settings]” on page 3-70. With a Web Service transmission, only one destination can be specified. With WSD scanning on Windows Server 2008 R2/7/Vista/Server 2008, it may not be possible to specify a resolution or document size.
5 Press the [Start] key. – 10-32 Press the [Start (Color)] key to scan in color, or press the [Start (B&W)] key to scan in black and white.
Registering destinations Destination registration By registering destinations where scan data is frequently sent, recipients can be recalled allowing a data to easily be sent. With this machine, address book destinations, group destinations and program destinations can be registered. Address Book The information for destinations (E-mail addresses and computer folders, etc.) where data is frequently sent can be registered. A destination can selected from the address book when scanning.
Registering an address book destination The procedure for registering an address book destination for scan data is described below. E-mail address book destinations can be registered from the control panel of this machine or from Web Connection. The following procedure describes how to register from the control panel of this machine. " " " " For details on registering from Web Connection, refer to the [Reference Guide]. FTP, SMB, and WebDAV destinations can be registered only from the Web Connection.
[Favorites] For frequently used destinations, set to [ON]. This displays the destination in the [Favorites] list, allowing it to be found more easily. [Index] Select the index characters that will be used to search for the destination. 6 Press [OK]. Registering Address Book (SMB transmission) 1 2 3 4 Press the [Utility/Counter] key. Press [Address Registration]. Press [SMB]. Press [New].
Registering a program destination The procedure for registering a program destination for scan transmissions is described below. Program destinations can be registered from the control panel of this machine or from Web Connection. The following procedure describes how to register from the control panel of this machine. " " 1 2 4 5 Specify settings for the various parameters available from the [Settings] screen.
Replacing Consumables 11
Replacing Consumables Note Failure to follow instructions as outlined in this manual could result in voiding your warranty. Note If the toner has run out or the time to replace the transfer belt unit has been reached, an error message appears. Refer to “Error messages” on page 13-38. When the time to replace the transfer belt unit has been reached, print a configuration page, and then check the status of the consumables.
Note The use of non-genuine toner cartridges may result in unstable performance. In addition, any damage caused by the use of non-genuine toner cartridges is not covered by the warranty, even if it occurs during the warranty period. (Although damage is not certain to result from using non-genuine toner cartridges, we strongly recommend that you use genuine toner cartridges.) When replacing a toner cartridge, refer to the following table.
Replacing a Toner Cartridge Note Be careful not to spill toner while replacing a toner cartridge. If toner spills, immediately wipe it off with a soft, dry cloth. When the toner is empty, the message [Replace Toner (x)] appears in the touch panel. Follow the instructions below to replace the toner cartridge. As an example, the procedure for replacing the yellow toner cartridge is described below. 1 11-4 Open the machine’s front cover.
2 Pull the front lever of the color toner cartridge indicated to the left. Y M C K The replacement procedure for the toner cartridge is the same for all colors (yellow: Y, magenta: M, cyan: C, and black: K). The following instructions show the procedure to replace the toner cartridge (Y). 3 Grab the handle of the toner cartridge to be replaced, and then pull out the cartridge. The following instructions show the procedure to replace the toner cartridge(Y).
5 6 Remove the toner cartridge from the bag. Shake the cartridge to distribute the toner. 3× 7 11-6 Peel off the protective film from the right side of the toner cartridge.
8 Make sure that the toner cartridge is the same color as the machine compartment, and then insert the toner cartridge into the machine. " 9 Pull the lever to the right to lock it in place. " " 10 Fully insert the toner cartridge. The front lever should be securely returned to its original position; otherwise, the front cover of the machine cannot be closed. If it is difficult to operate the lever, push it in.
11 Close the front cover. " 11-8 When closing the front cover, press the area of the cover with small projections.
Replacing a Imaging Unit When replacing a imaging unit, refer to the following table. For optimum print quality and performance, use only approved imaging units for your specific machine type. You can find your machine type and the imaging unit part numbers on the consumables reorder label inside the front cover your machine. Note Do not touch the OPC drum surface. This could lower image quality. If the messages [Replace Imaging Unit] appear, replace the specified imaging unit.
2 3 Open the machine’s front cover. Pull the front lever of the color toner cartridge indicated to the left. Y M C K The replacement procedure for the imaging unit is the same for all colors (yellow: Y, magenta: M, cyan: C, and black: K). The following instructions show the procedure to replace the toner cartridge (K).
4 Grab the handle of the toner cartridge to be removed, and then pull out the cartridge. " 5 6 Do not tilt removed toner cartridge, otherwise toner may spill. Pull up the waste toner bottle to unlock it. Grab the left and right handles of the waste toner bottle, and then slowly pull out the bottle. " Do not tilt removed waste toner box, otherwise waste toner may spill.
7 While pressing down the area marked “Push” on the imaging unit to be replaced, slide the unit completely out of the machine. The following instructions show the procedure to replace the imaging unit (K). Note Dispose of the used imaging unit according to your local regulations. Do not burn the imaging unit. 8 Check the color of the new imaging unit to be installed. " 9 11-12 In order to prevent toner from spilling, leave the imaging unit in the bag until step 7 is being performed.
10 Hold the imaging unit with both hands, and then shake it twice as shown in the illustration. " 11 Do not grab the bottom of the bag; otherwise, the imaging unit may be damaged, resulting in decreased print quality. Remove the protective cover from the imaging unit.
12 13 14 11-14 Remove the paper from the imaging unit. Remove the protective cover from the imaging unit. Make sure that the new imaging unit to be installed is the same color as the machine compartment, and then install the imaging unit in the machine. Press in on the waste toner bottle until it locks into place.
15 Make sure that the toner cartridge is the same color as the machine compartment, and then insert the toner cartridge into the machine. " 16 Fully insert the toner cartridge. Pull the lever to the right to lock it in place. " " The front lever should be securely returned to its original position; otherwise, the front cover of the machine cannot be closed. If it is difficult to operate the lever, push it in.
17 Close the front cover. " 11-16 When closing the front cover, press the area of the cover with small projections.
Replacing the Waste Toner Bottle When the waste toner bottle becomes full, the message [Waste Toner Box Full] appears in the message window. The machine stops and will not start again until the waste toner bottle is replaced. 1 2 Open the machine’s front cover. Pull up the waste toner bottle to unlock it.
3 Grab the left and right handles of the waste toner bottle, and then slowly pull out the bottle. " 4 Do not tilt removed waste toner box, otherwise waste toner may spill. Remove the new waste toner bottle from its packaging. Insert the used waste toner bottle into the plastic bag included in the box, and then box it up. Note Dispose of the used waste toner bottle according to your local regulations. Do not burn the waste toner bottle.
6 Close the front cover. " " When closing the front cover, press the area of the cover with small projections. If the waste toner bottle is not fully inserted, the front cover cannot be closed.
Replacing the Transfer Roller When the time to replace the transfer roller is reached, the message [Replace transfer roller unit.] appears. Printing can continue even after this message appears; however, since the print quality is reduced, the transfer roller should be replaced immediately. 1 Pull the lever, and then open the right door. " 2 11-20 Before opening the right door, fold up Tray 1. While pushing the levers to the inside, move the roller presser toward you.
3 4 5 6 While continuing to press the levers, remove the transfer roller. Prepare a new transfer roller. While pressing the levers, insert the shaft of the transfer roller into the bearings. Move the levers away from you until it snaps into place.
7 8 Close the right door. Reset the counter in the [Admin Settings]/[Maintenance Menu]/[Supplies]/ [Consumables Replace]/[Transfer Roller Unit] menu. Replacing the Transfer Belt Unit When the time to replace the transfer belt unit is reached, the message [Replace image transfer belt.] appears. Printing can continue even after this message appears; however, since the print quality is reduced, the transfer belt unit should be replaced immediately.
2 3 Open the machine’s front cover. Remove the all toner cartridges, all imaging units and waste toner bottle. " " " " For details on removing the toner cartridges, imaging units or waste toner bottle, refer to “Replacing a Toner Cartridge” on page 11-4 or “Replacing a Imaging Unit” on page 11-9. Cover the removed imaging unit to protect it from direct sunlight. Do not tilt removed toner cartridge, otherwise toner may spill. Do not tilt removed waste toner box, otherwise waste toner may spill.
4 Pull the lever, and then open the right door. " 5 6 11-24 Before opening the right door, fold up Tray 1. Remove the top part of the right door. Insert the protective sheet into the unit in the direction of the arrow until it stops.
7 8 Push down the guides. Hold the handles, and then carefully pull out the transfer belt unit. " 9 Be sure to keep the transfer belt level; otherwise, the transfer belt may be scratched. Prepare a new transfer belt unit. " " Be careful not to touch the surface of the belt. Do not remove the blue lever.
10 11 Remove the protective cover from the new transfer belt unit. Insert the new transfer belt unit along the rails. " " 12 11-26 Fully insert it until it locks into place. Be sure to keep the transfer belt level; otherwise, the transfer belt may be scratched. Push up the guides.
13 14 15 Pull out the protective sheet. Install the top part of the right door. Close the right door.
16 Install the all toner cartridges, all imaging units and waste toner bottle. " 17 Close the front cover. " 11-28 For details on installing the toner cartridges, imaging units or waste toner bottle, refer to “Replacing a Toner Cartridge” on page 11-4 or “Replacing a Imaging Unit” on page 11-9. When closing the front cover, press the area of the cover with small projections.
18 19 Reconnect the power cord, and turn on the machine. Reset the counter in the [Admin Settings]/[Maintenance Menu]/[Supplies]/ [Consumables Replace]/[Transfer Belt Unit] menu.
Replacing the Backup Battery When the backup battery is at its end of life, the machine’s date and time cannot be retained. Follow the procedure described below to replace the backup battery. Note Only use the coin-shaped 3V lithium battery CR2032. It’s very important to protect the machine controller board and any associated circuit boards from electrostatic damage. Before performing this procedure, review the antistatic caution on page 11-38. In addition, always handle circuit boards by the edges only.
3 Using a coin, remove a screw. 4 Open the cover. 5 Remove the hook, and then remove the backup battery.
6 Remove the hook, and then insert a new backup battery. " " 7 8 9 10 11 11-32 When inserting the new backup battery, be sure that the + side faces towerd the left. Risk of explosion if battery is replaced by an incorrect type. Dispose of used batteries according to your local regulations. Do not burn the backup battery. Reinstall the panel and tighten a screw. Install the cover. Reconnect all interface cables. Reconnect the power cord, and turn on the machine. Use [Date(XX. XX.
Replacing the Fuser Unit When the time to replace the fuser unit is reached, the message [Replace fusing unit.] appears. Printing can continue even after this message appears; however, since the print quality is reduced, the fuser unit should be replaced immediately 1 Turn off the machine. Note There are extremely hot parts within the machine.
4 Pull down the 2 levers. 5 Remove the fuser unit. 6 Prepare a new fuser unit. " 11-34 Be careful not to touch the surface of the fuser roller.
7 Lift up the 2 levers. 8 Remove the packing material. 9 Push down the 2 levers.
10 11 12 11-36 Pull down the 2 levers of a new fuser unit. Insert the fuser unit until it locks into place. Lift up the 2 levers.
13 Close the fuser unit cover. 14 Close the right door. " 15 If the door cannot be closed, check that the fuser unit is fully inserted. Reset the counter in the [Admin Settings]/[Maintenance Menu]/[Supplies]/ [Consumables Replace]/[Fusing Unit] menu.
Antistatic Protection Note It’s very important to protect the printer controller board from electrostatic damage while performing any task involving the controller board. Turn off all power switches first. If an antistatic wrist strap is provided in your printer option kit, attach one end of it to your wrist and the other end to the bare metal chassis on the back of your printer. Never attach the wrist strap to any piece of equipment with an electrical current present.
Maintenance 12
Maintaining the machine CAUTION Read all caution and warning labels carefully, making sure to follow any instructions contained in them. These labels are located on the inside of the machine’s covers and the interior of the machine body. Handle the machine with care to preserve its life. Abuse handling may cause damage and void your warranty.
Do not cover the machine immediately after using it. Turn it off and wait until it cools down. Do not leave the machine’s covers open for any length of time, especially in well-lit places; light may damage the imaging units. Do not open the machine during printing. Do not tap media stacks on the machine. Do not lubricate or disassemble the machine. Do not tilt the machine. Do not touch the electrical contacts, gears, or laser devices.
Cleaning the machine CAUTION Be sure to turn off the machine and unplug the power cord before cleaning.
Media Rollers The accumulation of paper dust and other debris on the media rollers can cause media-feeding problems. Cleaning the Media Feed Rollers (Manual Feed Tray) 1 2 Open Tray 1. Press down on the center of the paper-lifting plate until the left and right locking tabs (white) lock into place.
3 4 12-6 Clean the media feed rollers by wiping them with a soft, dry cloth. Close the tray.
Cleaning the Media Feed Rollers for Tray 2/3/4 1 2 3 Pull out the tray. Clean the media feed rollers by wiping them with a soft, dry cloth. Close the tray.
Cleaning the Media Transfer Rollers for Tray 3/4 1 Open the right side cover of Tray 3 or Tray 4. " 2 3 12-8 Before opening the right side cover of Tray 3 or Tray 4, fold up Tray 1. Clean the media transfer rollers by wiping them with a soft, dry cloth. Close the right side cover of Tray 3 or Tray 4.
Cleaning the Media Feed Rollers for the ADF 1 2 3 Open the ADF feed cover. Clean the media feed rollers by wiping them with a soft, dry cloth. Close the ADF feed cover.
Cleaning the Laser Lens This machine is constructed with four laser lenses. Clean all lenses as described below. The laser lens cleaning tool should be attached to the inside of the tray 2. 1 Pull out the tray 2. 2 Remove the cover. " 3 12-10 Since the cover will be used later, do not return it to its original position. Remove the cleaning tool from the tray 2.
4 5 6 Close the tray 2. Open the machine’s front cover. Remove the waste toner bottle and the toner cartridge and imaging unit for the color of laser lens to be cleaned. " " " 7 For details on removing the toner cartridge, imaging unit or waste toner bottle, refer to “Replacing a Toner Cartridge” on page 11-4 or “Replacing a Imaging Unit” on page 11-9. Do not tilt removed toner cartridge, otherwise toner may spill. Do not tilt removed waste toner box, otherwise waste toner may spill.
8 9 Insert the laser lens cleaning tool into the imaging unit opening, pull it out, and then repeat this back and forth movement 2 or 3 times. Install the removed toner cartridge, imaging unit and waste toner bottle. " For details on installing the toner cartridge, imaging unit or waste toner bottle, refer to “Replacing a Toner Cartridge” on page 11-4 or “Replacing a Imaging Unit” on page 11-9. 10 Close the front cover. 11 Pull out the tray 2.
12 13 14 15 Return the laser lens cleaning tool to its holder on the inside of the tray 2. Close the cover. Close the tray 2. Clean between each of the laser lenses in the same way. " The laser lens cleaning tool is included with the machine. Safely store the laser lens cleaning tool so that it will not be lost.
12-14 Cleaning the machine
Troubleshooting 13
Introduction This chapter provides information to aid you in resolving machine problems you may encounter, or at least guide you to the proper sources for help.
Unlocking the Scanner 1 Lift open the ADF cover. 2 Move the scanner lock lever to . 3 Close the ADF cover. 4 Turn off the machine, and then turn it on again.
Preventing Media Misfeeds Make sure that... Media matches the machine specifications. Media is flat, especially on the leading edge. The machine is on a hard, flat, level surface. You store media in a dry location away from moisture and humidity. You always adjust the media guides in the tray after inserting the media (a guide that is not properly adjusted can cause poor print quality, media misfeeds, and machine damage).
Understanding the Media Path Understanding media path will help you locate media misfeeds 1 2 3 1 ADF media feed rollers 2 Document feed tray 3 Document output tray 4 14 5 13 12 11 10 9 6 8 7 4 Fuser unit 10 Print head unit 5 Duplex 11 Imaging unit 6 Tray 1 (Manual feed tray) 12 Transfer belt unit 7 Tray 4 (optional lower feeder unit) 13 Toner cartridge 8 Tray 3 (optional lower feeder unit) 14 Output tray 9 Tray 2 Understanding the Media Path 13-5
Clearing Media Misfeeds To avoid damage, always remove misfed media gently, without tearing it. Any piece of media left in the machine, whether large or small, can obstruct the media path and cause further misfeeds. Do not reload media that has misfed. Note The image is not fixed on the media before the fusing process. If you touch the printed surface, the toner may stick to your hands, so be careful not to touch the printed face when removing the misfed media.
Clearing a Media Misfeed in Tray 2 1 Pull the lever, and then open the right door. " 2 Before opening the right door, fold up Tray 1. Carefully pull out the misfed media.
CAUTION The area around the fuser unit is extremely hot. Touching anything other than the indicated levers may result in burns. If you get burned, immediately cool the skin under cold water, and then seek professional medical attention. Note Decreased print quality may result if the surface of the image transfer belt or the transfer roller is touched. Be careful not to touch the surface of the image transfer belt or transfer roller.
3 4 5 Close the right side door. Pull out Tray 2, and then remove all media from the tray. Fan the media you removed and then align it well.
6 7 13-10 Load the media face up in Tray 2. " " " Make sure that the media is flat. Do not load paper above the mark. Slide the media guides against the edges of the paper. Close Tray 2.
Clearing a Media Misfeed in Tray 3/4 1 Open the right side cover of Tray 3 or Tray 4. " 2 3 Before opening the right side cover of Tray 3 or Tray 4, fold up Tray 1. Carefully pull out the misfed media. Close the right side cover of Tray 3 or Tray 4.
4 5 6 7 13-12 Pull out Tray 3 or Tray 4, and then remove all paper from the tray. Fan the paper you removed and then align it well. Load the paper face up in Tray 3 or Tray 4. " " " Make sure that the paper is flat. Do not load paper above the mark. Slide the media guides against the edges of the paper. Close Tray 3 or Tray 4.
Clearing a Media Misfeed from the ADF 1 2 3 Open the ADF feed cover. Remove the document from the ADF document feed tray. Lift to open the ADF cover.
4 Remove any misfed media. 5 Close the ADF cover. 6 Close the ADF feed cover.
Clearing a Media Misfeed from the Duplex 1 Pull the lever, and then open the right door. " 2 3 Before opening the right door, fold up Tray 1. Carefully pull out the misfed media. Close the right door.
Clearing a Media Misfeed from the Fuser Unit 1 Pull the lever, and then open the right door. " Before opening the right door, fold up Tray 1. 2 Lift up the 2 levers. 3 Open the fuser unit cover.
4 Carefully pull out the misfed media. " If the misfed media cannot be removed by pulling it down, pull it from the top of the fuser unit.
CAUTION The area around the fuser unit is extremely hot. Touching anything other than the indicated levers may result in burns. If you get burned, immediately cool the skin under cold water, and then seek professional medical attention. Note Decreased print quality may result if the surface of the image transfer belt or the transfer roller is touched. Be careful not to touch the surface of the image transfer belt or transfer roller.
5 Close the fuser unit cover. 6 Push down the 2 levers. 7 Close the right door.
Clearing a Media Misfeed from Tray 1 (Manual Feed Tray) and Transfer Roller 1 Pull the lever, and then open the right door. " 2 13-20 Before opening the right door, fold up Tray 1. Carefully pull out the misfed media.
CAUTION The area around the fuser unit is extremely hot. Touching anything other than the indicated levers may result in burns. If you get burned, immediately cool the skin under cold water, and then seek professional medical attention. Note Decreased print quality may result if the surface of the image transfer belt or the transfer roller is touched. Be careful not to touch the surface of the image transfer belt or transfer roller.
3 13-22 Close the right door.
Solving Problems with Media Misfeeds " Frequent misfeeds in any area indicate that area should be checked, repaired, or cleaned. Repeated misfeeds may also happen if you’re using unsupported print media or original media. Symptom Cause Solution Several sheets go through the machine together. The front edges of the media are not even. Remove the media and even up the front edges, then reload it. The media is moist from humidity. Remove the moist media and replace it with new, dry media.
Symptom Cause Solution Media is mis- The loaded document Load the correct document. For details fed in the does not meet the on the documents that can be loaded, ADF. specifications. refer to “Documents that can be loaded into the ADF” on page 4-34. The loaded document Load the document so that it does not exceeds the maxiexceed the maximum capacity. For mum capacity. details on the documents that can be loaded, refer to “Documents that can be loaded into the ADF” on page 4-34.
Symptom Cause Solution The recommended Load the label sheets according to the label sheet is facing manufacturer’s instructions. the wrong way in Tray 1. Media is mis- Envelopes are facing Load the envelopes in Tray 1 with the feeding. the wrong way in Tray flaps facing up. 1. If the flaps are on the long edge, load the envelopes with the flap edge toward the machine and the flap side facing up. Unsupported media (wrong size, thickness, type, etc.) is being used. Use approved media.
Solving Other Problems Symptom Cause Solution Machine The power cord is not Turn off the machine, confirm that the power is not correctly plugged into power cord is correctly plugged into on. the outlet. the outlet, and then turn on the machine. Something is wrong with the outlet connected to the machine. Plug another electrical appliance into the outlet and see whether it operates properly. The power switch is not correctly turned on (I position).
Symptom Cause Solution Printing from a USB memory device is not possible. [External Memory Print] is set to [Disable]. Press the [Utility/Counter] key, and then set [Admin Settings] - [External Memory Print] to [Enable]. The file format (file Only files with the format (extension) extension) is not one for JPEG, TIFF, XPS or PDF can be that can be printed. printed. Press [USB/HDD], and then, with [External Memory] - [File Type], select the type of files to be displayed. Printing takes too much time.
Symptom Cause Solution Not all pages A different user acci- Try printing the remaining pages. print. dentally canceled the job. The tray is empty. Check that the tray is loaded with media, in place, and secure. A document is printed Print the overlay file using a suitable with an overlay file printer driver. which has been created by an unsuitable printer driver. Machine The power cord is not resets or correctly plugged into turns off fre- the outlet. quently. A system error occurred.
Symptom Cause Solution Booklet Left and Right Binding output is incorrect. Both the printer driver and the application have been set for collation. For Booklet Left Binding and Booklet Right Binding, choose Collate only in the printer driver’s Basic Tab. Do not set collation in the application. You hear unusual noises. The machine is not level. Place the machine on a flat, hard, level surface. The tray is not installed correctly.
Symptom Cause Solution Data was sent to the machine, but it doesn’t print. An error message is Handle according to the message disdisplayed in the mes- played. sage window. A job may be canClick the User Authentication button in celled if user authen- the printer driver, and then type in the tication setting is necessary information before printing. specified. The hard The hard disk was disk was full. automatically formatted. When the control panel displays [HDD is low on disk space.
Solving Problems with Printing Quality Symptom Cause Solution Nothing is printed, or there are blank spots on the printed page. One or more of the Remove the toner cartridges and toner cartridges may check if any is damaged. be defective. One or more of the Remove the imaging units and check imaging units may be for damage. If it is damaged, replace it. defective. The media is moist from humidity. Adjust the humidity for media storage. Remove the moist media and replace it with new, dry media.
Symptom Cause Solution Image is too Laser lens is dirty. light; there is The copy density is low image set too light. density. The media is moist from humidity. There is not much toner left in the cartridge. Clean the laser lens. Select a darker copy density. Remove the moist media and replace with new, dry media. Replace the toner cartridge. One or more of the Remove the toner cartridges and toner cartridges may check for damage. If it is damaged, be defective. replace it.
Symptom Cause Solution Image is blurred; background is lightly stained; there is insufficient gloss of the printed image. One or more of the Remove the toner cartridges and toner cartridges may check for damage. If it is damaged, be defective. replace it. One or more of the Remove the imaging units and check imaging units may be for damage. If it is damaged, replace it. defective. The original glass is dirty. Clean the original glass. For details, refer to “Cleaning the machine” on page 12-4.
13-34 Symptom Cause Solution There is insufficient fusing or the image comes off when rubbed. The media is moist from humidity. Remove the moist media and replace it with new, dry media. Unsupported media (wrong size, thickness, type, etc.) is being used. Use approved media. See “Specifications” on page 4-2. Media type is set incorrectly.
Symptom Cause Solution Abnormal areas (white, black, or color) appear in a regular pattern. The laser lens is dirty. Clean the laser lens. Image defects. The laser lens is dirty. Clean the laser lens. A toner cartridge may Remove the toner cartridges with the be defective. color causing the abnormal image. Replace it with a new toner cartridge. One or more of the imaging units is defective. Remove the imaging units and check for damage. If it is damaged, replace it.
Symptom Cause Solution Colors are not registering properly; colors are mixed or have page-to-pag e variation. Gradations are not adjusted correctly. Set [Print Settings]/[Quality Settings]/ [Gradation Adjustment]/[Tone Calibration] in the [Admin Settings] menu to [ON], and then perform the AIDC color calibration. For details, refer to “[Print Settings]” on page 3-49. The front cover is opened during the calibration.
Status, error and service messages Various status, error and service messages appear in the touch panel of the control panel. They provide information about the machine and help you locate problems that may have occurred. Check the message that appears, and then perform the necessary steps. Status messages Message Cause Solution [Initializing] The machine was turned on. No action is required. [Restarting] The machine is being restarted.
Error messages Warning messages Message Cause [Unable to collate.] There is not enough After one copy is space available on the printed, the error is canhard disk for collated celed. printing. [Prints one set only.] [HDD is low on disk space.] [Delete unneeded file.] [Replace imaging unit.] [Replace imaging unit.] [x] [Replace toner (x)] [Toner empty. Replace toner and close front door. x] [Replace image transfer belt.] [Replace transfer belt unit.] [Replace fusing unit.] [Replace fusing unit.
Message Cause Solution [Toner is low.] The time to replace the toner cartridge is near. Prepare the new toner cartridge. The time to replace the imaging unit is near. Prepare the new imaging unit. There is no paper in the paper tray. Load paper into the paper tray. [Prepare new toner cartridge.] [x] [Replace imaging unit soon.] [Prepare new imaging unit.] [x] [Replenish paper] [Replenish paper.] [Trayx] [Incorrect toner cartridge] [Install proper toner cartridge.
Message Cause [The USB device is invalid.] An incompatible USB Disconnect the USB device is connected to device from the USB the USB HOST port. HOST port. [Disconnect USB device.] [IEEE802.1x Auth. failed] IEEE 802.1X port authentication timed [Please reboot.] out. [IEEE802.1x Authenticating] [Please wait.] Solution Turn the machine off, then on again. IEEE 802.1X port If authentication is sucauthentication is being cessful, the message is performed. cleared.
Message Cause Solution [Toner Cartridge Missing] No toner cartridge is Install the correct toner installed. Otherwise, a cartridge. [install toner cartridge and toner cartridge close all doors.] incompatible with the machine has been installed. [Waste Toner Box Full] [Replace waste toner box by following the instruction.] [Replace Imaging Unit] [Open front door and replace imaging unit by following the instruction.] The waste toner bottle Replace the waste is full. toner bottle.
Message Cause [Replenish paper] There is no paper in the paper tray [Replenish paper in Tray x selected for printing. or select other paper tray.] (when [Auto Tray Switching] is set to [OFF]) Solution Load paper into the specified paper tray. [Paper Size/Type Mismatch] The type and size of Load the specified the paper loaded into paper into a paper tray. all of the paper trays [Load the following paper in are different. (when tray x.
Message Cause Solution [Check Scanner Lock Lever] The scanner is locked. Cancel the job. Unlock the scanner. [Unlock the scanner lock lever.] For details, refer to “Unlocking the Scanner” on page 13-3. [Place Original on Glass] The selected document size cannot [Unable to scan from ADF be scanned from the with this original size.] ADF. Place the document on the original glass if it has a size that cannot be scanned from the ADF. [Place Original on ADF] Load the document into ADF.
Message Cause [Memory Full (Scan)] The memory capacity Cancel the job. is insufficient. Otherwise, the SSD storage area is insufficient. [Insufficient memory.] [The job is cancelled.] Solution [HDD Capacity Over] There is not enough Delete any unnecesspace available on the sary files. [Insufficient HDD capacity.] hard disk. Cancel the job. [Delete unnecessary file.] [The job is cancelled.] [Document Registration Limit Over] The number of image Cancel the job.
Message Cause [I-Fax RX failed] The job did not end normally because an [Failed to complete the job error occurred during due to an error while I-FAX I-FAX RX. RX.] Solution Check the log. [Check the log.] [I-Fax TX failed] [I-FAX TX failed due to error.] [Redial will be attempted after predetermined time progress.] The job did not end normally because an error occurred during I-FAX TX. A document is sent again after the specified time period has lapsed.
13-46 Status, error and service messages
Installing Accessories 14
Introduction Note Use of accessories not manufactured or supported by manufacuture will void your warranty. " 14-2 For details of accessories, visit our web site Lower Feeder Unit (Tray 3/Tray 4) 500-sheet tray included Working Table WT-P01 Provides an area to temporarily place an original or install an authentication device.
Lower Feeder Unit PF-P08 You can install up to one optional lower feeder unit (Tray 3/4). The lower feeder unit increases your machine’s media feed capacity by 500 sheets.
Installing a Lower Feeder Unit PF-P08 Note Since consumables are installed in the machine, be sure to keep the printer level when moving it in order to prevent accidental spills. 1 2 3 Turn off the machine and disconnect the power cord and interface cables. Prepare the lower feeder unit. " " 14-4 Be sure to place the lower feeder unit on a level surface. Open the right side cover of the lower feeder unit.
4 With another person’s help, place the machine on top of the lower feeder unit, making sure that the positioning pins on the lower feeder unit correctly fit into the holes on the bottom of the machine. 39 kg 86 lbs WARNING! This machine weighs approximately 39 kg (86 lbs) when it is fully loaded with consumables. The machine must be lifted by two people. 5 6 Close the right side cover of the lower feeder unit. Reconnect all interface cables.
7 8 Reconnect the power cord, and turn on the machine. Declare Paper Source Unit 3/4 in the Windows printer driver [Properties]/ [Configure] tab. Working Table WT-P01 Provides an area to temporarily place an original or other materials. This is also used when the authentication device is installed.
c—Four screws d—Two screws e—Two clamps " Use this part when installing the Authentication Device (IC card type). Store the part in a safe place for future use. Installing a Working Table WT-P01 1 Using a coin, turn the screws (c) to install the mounting plate.
2 Tighten the screws (c) temporarily. c 3 Install the working table.
4 5 Using a coin, tighten the screws (c). Using a coin, tighten the screws (d).
14-10 Working Table WT-P01
Authentication unit (IC card type) 15
Using authentication device (IC card type) The authentication device (IC card type) is an IC card authentication system that reads the IC card to perform personal authentication. Using this system, you can perform authentication with an IC card to log in to this machine or execute a print job when User Authentication is enabled in this machine. To use the authentication device, first register the card ID of the user in this machine.
3 4 Click [Apply] to save the settings. In the [General Settings] page of [Authentication Device Settings], select [Authentication Type] and [IC Card Type]. – In [IC Card Type], specify the required IC card type. – For [Authentication Type], specify how to log in to this machine after registration. [Card Authentication]: Allows the user to log in by simply placing the IC card. [Card Authentication + Password]: Allows the user to log in by placing the IC card and entering the password.
Registering a user using Data Administrator To use Data Administrator, configure this machine, and set up Data Administrator. For setup, install the IC Card Driver (USB-Driver) of the authentication unit, and then install Data Administrator IC Card Plugin. " Before setup, install Data Administrator V4.0 or later in your computer. For the Data Administrator operating environment and installation procedure, refer to the Data Administrator User's Guide.
Setup 1 2 Turn the Main Power Switch of this machine off, and disconnect the authentication device from this machine. Install IC Card Driver (USB-Driver). Connect the authentication device to the USB port of your computer. The [Found New Hardware] dialog box appears. 3 4 Select [Locate and install driver software (recommended)]. Insert the application CD-ROM provided with the authentication device into the CD-ROM drive of the computer.
5 6 15-6 Click the [Browse my computer for driver software (advanced)]. Check that the driver's search location is the application CD-ROM, and then click [Next].
– When the driver's search location is not the application CD-ROM, click [Browse]. Select the IC Card Driver (USB-Driver) folder in the CD-ROM, and click [OK]. – Installation starts.
7 Click [Close]. Installation of the IC Card Driver (USB-Driver) is completed. 8 Install Data Administrator IC Card Plugin. Open the IC_Card_Plugin folder on the application CD-ROM, and then click setup.exe. 9 Select a language, and then click [OK]. The installation program starts. 10 15-8 Follow the on-screen instructions to proceed with the installation.
11 Click [Next]. 12 Select [I accept the terms in the license agreement], and then click [Next].
13 Click [Install]. 14 Click [Finish]. Installation of the Data Administrator IC Card Plugin is completed, which completes the setup. User registration To register a user with Data Administrator, the computer and this machine must be connected via network. Also, to proceed to register a card with Data Administrator, the authentication device must be connected to the USB port of the computer.
When registering a user, you can only enter the card ID and associate the user with card using the authentication device unit connected to this machine. 1 2 Turn the main power switch on. To register a user and card with Data Administrator at a time, connect the authentication device to the USB port of the computer that contains Data Administrator. " " " 3 Do not connect another USB device to the same port as for the authentication device.
4 5 In Select Function, select [Authentication settings] - [User authentication settings], and then click [Add]. Select the desired template, and then click [OK]. The User settings window appears.
6 Enter the user name and password, and select the [IC card authentication] tab. – Enter the E-mail address and other information as required. 7 Place the IC card on the authentication device, and click [Start reading]. – To skip the card registration with Data Administrator, but to associate the card with user using the authentication device connected to this machine, select [Input the card ID directly] and enter the card ID number corresponding to the registered user.
8 Click [OK]. – Repeat steps 4 to 7 to register all users. 9 Click [Export to the device]. – Select the user name and click [Edit] to change the registered data.
10 Click [Write]. – Data Administrator provides the batch copy function that batch-configures the registered user data in multiple machines with the authentication device enabled. The registered user data is configured in this machine. 11 12 Click [OK]. If the authentication device is already connected to the computer, remove it, turn the main power of this machine off, and then connect the authentication device to this machine.
Associating the user with card using authentication device When a user and card ID have been registered using Data Administrator, the user must be associated with the card in the Administrator Settings of the machine. 1 2 3 4 Press [Utility/Counter] key on the control panel of this machine to switch to the [Admin Settings] screen. Press [Authentication Setting]. Press [Card Authentication]. Select a user to be registered, and press [OK]. – Press [All] to display all users.
When [Card Authentication] is enabled 1 Press [Card Authentication]. " 2 When using the ID & Print function with IC card authentication, select [Begin Printing] or [Access Basic Screen] as necessary. For details on the ID & Print function, refer to “ID & Print” on page 6-4. Place the IC card on the authentication device. When [Card Authentication + Password] is enabled 1 Press [Card Authentication].
15-18 Logging in to this machine
Appendix
Technical specifications Type Desktop integrated flatbed ADF printer Document holder Stationary (unit scanning) Photoconductor OPC Luminous source CCFL Dual Printing system Semiconductor laser beam scanning + dry-type electrophotographic method Developing system Dry mono-component SMT developing system Fusing system Lower free belt fusing system Resolution Scanning 600 dpi × 600 dpi (standard), 600 dpi × 1200 dpi (max.
Warm-up Time Time until the machine is ready to begin printing after being turned on (at room temperature (23°C)) 120 V: Avg. 45 seconds 220 V: Avg. 45 seconds 240 V: Avg. 45 seconds Paper sizes Tray 1 Paper width*1: 92 to 216 mm (manual Paper length: 148 to 356 mm feed tray)/ *1 Envelopes with a width of 220 mm Tray 2 can be printed from Tray 1 (manual feed tray).
Paper capacity Image loss width Output capacity Tray 1 (manual feed tray) Plain/Recycled/Single side only/Special paper: 100 sheets Envelope: 10 envelopes Label/Postcard/Thick 1/Thick 2/Glossy 1/Glossy 2/Letterhead: 20 sheets Tray 2 Plain/Recycled/Single side only/Special paper: 250 sheets Label/Postcard/Thick 1/Thick 2/Glossy 1/Glossy 2/Letterhead: 20 sheets Tray 3/ Tray 4 (optional) Plain/Recycled/Single side only/Special paper: 500 sheets Printing Leading edge/trailing edge/right edge/ left edg
External dimensions Height: 550 mm (21.7") Width: 530 mm (20.9") Depth: 508 mm (20") " Excluding some protruding parts and the manual feed tray. Weight Approximately 34.6 kg (76.3 lb) (without consumables) Approximately 39.0 kg (86.0 lb) (with consumables) Interface USB 2.
Consumable Life Expectancy Chart User-Replaceable Item Average Life Expectancy Toner cartridge Standard in-box Cartridge: 6,000 pages or more (continuous) Replacement Cartridge (High-Capacity): 6,000 pages or more (continuous) Declared yield value in accordance with ISO/ IEC 19798. " The toner cartridge life will be shorter when using intermittent printing.
Service-Replaceable Item Average Life Expectancy Media feed roller 300,000 pages Technical specifications A-7
Text input The procedure for using the keyboard screen is described below. Entering text In the keyboard screen, press the character that you want to enter. To enter uppercase letters, press [ To enter symbols, press [ ]. ]. To enter special characters, such as accented characters, press [ ]. To delete the character to the right of the cursor, press [Delete]. To move the cursor, press [ " " A-8 ] or [ ]. Numbers can also be typed in with the keypad in the control panel.
Our Concern for Environmental Protection As an ENERGY STAR® Partner, we have determined that this machine meets the ENERGY STAR Guidelines for energy efficiency. What is an ENERGY STAR product? An ENERGY STAR product has a special feature that allows it to automatically switch to a “low-power mode” after a period of inactivity. An ENERGY STAR product uses energy more efficiently, saves you money on utility bills and helps protect the environment.
A-10 Our Concern for Environmental Protection
Index Numerics 10Base-T/100Base-TX/1000Base-T Ethernet Interface port ..........1-4 A Accessibility .................................3-2 Account track ....................2-15, 2-16 Address Book ...........................10-33 Address Registration ........3-8, 10-34 ADF ................................................1-4 ADF feed cover .............................1-4 Admin Settings ...........................3-21 Address Registration ................3-43 Administrator Registration .........
Transfer Belt Unit ....................11-22 Transfer Roller ........................11-20 Waste Toner Bottle .................11-17 Control panel .........................1-4, 2-2 Copy mode ....................................7-2 Color Mode .................................7-9 Density ........................................7-8 Duplex/Combine .........................7-7 Finishing ...................................7-10 ID Copy .....................................7-13 Image Quality .......................
Glossy Media ..............................4-9 Label ...........................................4-7 Letterhead ...................................4-8 Plain Paper (Recycled Paper) .....4-4 Postcard ......................................4-8 Single Side Only .......................4-10 Special Paper ...........................4-11 Thick Stock .................................4-5 Print quality ...............................13-31 Print Setting Copy Settings ...........................3-15 Fax Settings .........
U USB HOST port .............................1-4 USB port ........................................1-4 User authentication ....................2-15 Device authentication ...............2-15 External server authentication ...........................2-15 User Setting ................................3-10 Using authentication device (IC card type) .......................15-2 Utility Setting ................................3-1 W Waste toner bottle ........................
