for MFX-2030 / MFX-1430 / F-560 / F-520 User’s Guide
Contents Chapter 1 Getting Started ...........................................................................................................................1-1 Main functions of “OfficeBridge”.......................................................................................... 1-2 Sending / Receiving faxes and e-mails ........................................................................... 1-2 Network scanning .........................................................................................
“Admin Tools” menu ......................................................................................................... 3-7 User Registration ................................................................................................................. 3-9 User Registration ............................................................................................................ 3-9 Address Book .......................................................................................................
Chapter 6 Using the CoverPage Editor ....................................................................................................6-1 What is CoverPage Editor? .................................................................................................. 6-2 Creating a new cover page ................................................................................................... 6-3 Editing the CoverPage...........................................................................................
Trademarks • Muratec, the Muratec logo and all Muratec product names contained herein are trademarks of Murata machinery, Ltd and Muratec America, Inc. • Microsoft®, Windows®, Windows® 98, Windows® Me, Windows® 2000, Windows® XP, Windows® Server 2003 and Internet Explorer are registered trademarks of the Microsoft Corporation. Screen shots reprinted by permission from the Microsoft Corporation. All other products referenced are trademarks or registered trademarks of their respective companies.
Chapter 1 Getting Started Main functions of “OfficeBridge” ...........................................................1-2 Sending / Receiving faxes and e-mails...........................................1-2 Network scanning ...........................................................................1-3 Bulletin board .................................................................................1-4 Circulation.......................................................................................
Main functions of “OfficeBridge” Sending / Receiving faxes and e-mails Using OfficeBridge, you not only can send a document from a PC application to a remote fax machine or e-mail location, but also read documents that have been routed to your PC. This process allows you to save time and reduce the paper consumption in your office. See “PC fax transmission and reception” for more information.
Network scanning Network Scanning is a function that internally stores images read by the unit and reuses the images when prompted. Scanned documents can be sent as fax documents, posted to the bulletin board, or circulated etc. Also, if you use TWAIN-compliant application software, you can convert the images into picture files. 1 Getting Started 2 See “Network Scanning” for more information.
Bulletin board “OfficeBridge” has a “Bulletin Board Document” list. This document list is the area where any registered OfficeBridge users can view documents. You can add personal Inbox documents, scanned documents, etc. to the “Bulletin Board Document” list and notify all users of the contents. Also, a bulletin board viewing period can be set. See “Bulletin Board” for more information.
Circulation 1 2 Getting Started “OfficeBridge” has a “Circulation Document” list. This document list is used to distribute information to both individual users and group members simultaneously. You can add personal Inbox documents, scanned documents, etc. to the “Circulation Document” list and notify users of the contents. Both the originator and recipients can check the read status of each document.
Request processing “OfficeBridge” has a “Request Processing Document” list. This document list allows users to request document processing to other users. The processor can notify the originator of its status and completion. If the processor cannot process the document, she/he can forward the document to another user for processing. See “Request Processing” for more information.
Network printing “OfficeBridge” allows the machine to be used as a network printer. By selecting the dedicated “Muratec OfficeBridge print driver”, you can use the machine to print high-resolution documents. 1 See “Network printing” for more information.
OfficeBridge InfoMonitor “OfficeBridge InfoMonitor” is an application software that notifies users of new “OfficeBridge” arriving documents, the results of fax and e-mail transmissions or other events on the “OfficeBridge”. If this application is running, those events are announced with a pop-up message display and flashing task tray icon. See “Using the InfoMonitor” for more information.
OfficeBridge CoverPage Editor 1 2 Getting Started “OfficeBridge CoverPage Editor” is an application software that allows you to create and store customized cover pages. On the cover page, you can insert information registered in the address book. The information you insert here is automatically set to the correct information for each destination, so there is no need to create a new cover page for each destination. You can also create and use different cover pages for different destinations and objectives.
System requirements Item Requirements PC Type IBM’s PC-AT compatible machine loaded with one of the following operating systems. Operating System • Windows Server 2003 • Windows XP • Windows 2000 professional • Windows NT 4.0 workstation • Windows Me • Windows 98 * Only English version Operating System is guaranteed. * Operation with Windows 98/Me upgraded from Windows 95/3.1 cannot be guaranteed. * Not compatible with command prompt of MSDOS and Windows and DOS prompt.
Installing OfficeBridge on your PC Refer to the “Setup Guide” located on the CD supplied with your machine.
Shutdown operation IMPORTANT: After setting up OfficeBridge, make sure to perform the shutdown operation. Also make sure to perform the shutdown operation, every time when the power supply to the machine is turned OFF. 1-12 1 Press [Setting] on the control panel, then [OB Shutdown]. 2 When prompted, click [Yes]. 3 When the “Power can be turned off” message is displayed, turn OFF the power supply.
Logging in / out of OfficeBridge NOTE: In order to gain OfficeBridge access, you must be a registered user. Contact your System Administrator if necessary. 1 Logging into OfficeBridge from your PC 1 Enter your machine’s IP address in the URL address field of your browser (for example, http://192.168.1.10). – or – If you created the “OfficeBridge” shortcut on your desktop, click it. 2 Getting Started Logging into OfficeBridge 3 4 5 2 6 Select your user name.
1-14 3 Enter your password. If you have not setup a password, skip to step 4. 4 You are now logged in.
Logging into OfficeBridge from the machine 1 Press [Scan] on the control panel. 2 Press [OfficeBridge]. 1 Getting Started 2 3 4 3 5 Select your user name. 6 7 8 9 4 10 Enter your password and select [Enter]. If you have not setup a password, select [Enter]. 11 12 13 AI • Use the QWERTY keypad to enter alphabetic characters. • Use the numeric keys to enter numeric characters. • Press [Lower] to enter lower-case characters, [Symbol] to enter symbolic characters. 5 You are now logged in.
Logging out of OfficeBridge Logging out of OfficeBridge from your PC 1 Press [Log Out]. NOTE: Simply closing the window does not mean that you have logged out OfficeBridge. Logging out of OfficeBridge from the machine 1 Press [Reset] on the control panel. 2 Press [Yes]. NOTE: While using the machine, you are asked whether you want to log out OfficeBridge every time you press [Reset]. If you want to remain logged-in, however wish to change modes select [Reset] and [No].
For Windows XP Service Pack 2 and Windows Server 2003 users On Windows XP Service Pack 2 or Windows Server 2003, “Windows Security Alert” dialog will be displayed when programs such as InfoMonitor or drivers such as TWAIN Connector initially starts up. 1 Getting Started 2 3 4 5 6 In this case, click [Unblock] Windows Firewall blocks the communication beforehand for programs or drivers that communicate with external devices, such as InfoMonitor or the TWIN connector.
Reviewing the document list Header Tabs Buttons View List Items Items Description “User Name” The user name will be displayed here. “Remaining Disk Space” This displays the amount of free memory remaining within OfficeBridge. If there is not enough memory, you may not be able to scan documents with large contents or receive documents. “Forward Setting” This shows the status for the Forward setting for your Personal Inbox. To set up or change the settings, see “Forwarding Settings” on page 3-22.
Description The document list screens have the following eight categories. When you click a tab, the document list category will open. NOTE: • If a category contains an unread document, will be displayed on the tab. • The document list screen displayed immediately after login is the category that has unread documents. If there are multiple categories with unread documents, the category on the left will take precedence. Tabs “Scan” The scanned documents will be listed on this tab.
Items Description [Circulate] Selecting a file and clicking this button will circulate the selected file. See “Circulating a file from your browser” on page 2-26 for details. [Process] Selecting a file and clicking this button will request other users to process the selected file. See “Creating a processing request from the browser” on page 2-35 for details. [Refresh] Refreshes the screen.
Description “File Name” (This item is only at “Scan” tab) The file names are displayed here. You can give the file a name when you scan the document. If you do not, the scanned date and time will be the file name. When you click the list button and select a file name, the list will be narrowed down by that file. “Properties” By clicking the icon at “Properties”, you can see the properties or the senders comment according to the kind of the document. “Category” The categories are displayed here.
Items Description “Confirmation” (This item is only at “Circulated” tab) The confirmation status of the files are displayed here. When you click the list button and select a status, the list will be narrowed down by that status. “Status” (This item is only at “Processing” tab) The job status of the files are displayed here. When you click the list button and select a status, the list will be narrowed down by that status.
Chapter 2 Using OfficeBridge PC fax transmission and reception .......................................................2-2 Sending documents from the machine memory ............................2-2 Sending a document from a PC application ..................................2-3 How to enter the destinations ........................................................2-5 Setting transmission functions ....................................................2-11 Sending documents again...................................
PC fax transmission and reception Here we explain how to send and receive documents using “OfficeBridge”. There are two ways of sending documents. One is to send a document in the document list to the destination by fax or e-mail. The other way is to send directly from a PC application to a remote fax machine or e-mail location. When you set up the “Forward Settings” or “Received Fax Forwarding” in “Admin Tools”, you can receive faxes and e-mails in the Public Inbox or in a Personal Inbox.
Specify the destinations and make and adjust any settings. • To enter destinations, see “How to enter the destinations” on page 2-5. • To adjust settings, see “Setting transmission functions” on page 2-11. 5 Click [Send]. Sending a document from a PC application After the PC-FAX driver is installed on your PC, you can send a document directly from your PC to a remote fax machine or e-mail inbox.
The “Fax Transmission Settings” dialog will appear. 2-4 6 Specify the destinations and adjust any settings. • To enter destinations, see “How to enter the destinations” on page 2-5. • To adjust settings., see “Setting transmission functions” on page 2-11. 7 Click [Send].
How to enter the destinations There are three ways to enter destinations. • Enter them directly using the keypad. ( below) • Select them from the Address Book. (See page 2-6.) • Locate them using an LDAP search. (See page 2-8.) To review or cancel the entered documents, see “Reviewing or canceling destinations” on page 2-10. 1 2 Entering the destinations directly Using the OfficeBridge 3 4 5 1 Insert the cursor in the box next to “Fax Destination” and enter the fax number. 2 Click [Add].
Entering the destinations using the Address Book 1 Click [Address book] either in “Fax Destination” or in “E-mail Destination”. NOTE: Destinations must be registered in advance. For details on registering or editing destinations, see “Address Book” on pages 3-14 to 3-21. 2 Select your desired destinations. Check the boxes next to the Names and click [Add]. Refer to the reference table for information on these various tabs.
Item Click “Personal Address (XX)” or “Personal Address (XX)” to display the registered addresses. The numbers in parenthesis indicate how many addresses have been registered. • Sort by Name The registered addresses are displayed in alphabetical order. • Sort by Number The registered addresses are displayed in the address book number order. B Click “Personal Groups (XX)” “Shared Groups (XX)” to display the registered groups. The numbers in parenthesis indicate how many groups have been registered.
Searching for a destination NOTE: In order to search an LDAP server, the server must be registered in advance. Contact your system administrator. For more information on server set up, see “LDAP Settings” on page 3-65. 1 When the “Address Book” screen appears, click [Search]. 2 Enter the search information. A B C D Item 2-8 A Select the server that contains the destination. Usually, you do not need to change the server. If you are not sure about it, ask your system administrator.
3 Click [Search]. The login dialog will appear. 1 2 4 Enter your Account and Password to login to the LDAP server and click [Search]. For more information about them, refer to your system administrator. NOTE: The “Search Login” dialog can be skipped, when you register the information to the “User Set-up” dialog in advance. Or you can also skip this dialog by setting up “LDAP Server Settings” by checking the box to “No” for “User Login”. For more information, see “LDAP Settings” on page 3-65.
Reviewing or canceling destinations You can review, cancel or change the destinations. NOTE: This function is only available prior to sending the documents. 2-10 1 Click [Address book] either in “Fax Destination” or in “E-mail Destination”. 2 Review the entered destinations in the lower area of the screen. Click [FAX] and [I-FAX] to switch the screen between fax destinations and I-FAX destinations. 3 To cancel destinations check the box next to the name and click [Delete].
Setting transmission functions You can set up various functions for your fax and e-mail transmission. 1 A B C 2 D 3 Using the OfficeBridge E F G H 4 I 5 6 Item A Enter the fax destinations. See pages 2-5 to 2-10 how to enter them. B Enter the e-mail destinations. See pages 2-5 to 2-10 how to enter them. C To attach a text message to your e-mail, click [Edit E-mail Template]. To enter a message: (1) Place the cursor in the “Subject” field and enter the e-mail subject.
Item 2-12 E To attach a cover page to the faxes and e-mails, click [Edit Cover Page]. To enter a message: (1) Select the cover page format from the list button in “Cover Page”. (2) Place the cursor in “Subject” field and enter the e-mail subject. You can enter up to 50 characters. (3) Place the cursor in the “Message” field and enter a short message. (4) To confirm your edited cover page, click [Preview]. (5) Click [Save]. NOTE: The cover pages should be edited and uploaded prior to this operation.
Sending documents again You can resend a document to the same location or other locations. 1 Start OfficeBridge and log in. 2 Open the “Personal Outbox” tab. 3 Select the file you want to send by checking the box next to the file. 4 Click [Resend]. 1 2 Using the OfficeBridge 3 4 5 6 7 8 The “Fax Transmission Settings” dialog from the previous transmission will appear. 5 Make the setting for each item in the “Fax Transmission Settings” dialog. 6 Click [Send].
Canceling your transmissions You can cancel an ongoing transmission or a reserved transmission. 1 Start OfficeBridge and log in. 2 Open the “Personal Outbox”. 3 Select the job to cancel. When you want to cancel a broadcast transmission by destination, click [Broadcast Details] to open the “Transmission Job Details” dialog. Check boxed of the destination to be canceled. NOTE: A broadcast transmission can be canceled by destination only when the transmission is in progress.
Network Scanning Operation flow The network scanning operations are as follows: 1 2 1 Scan the document from your machine into a Scan Box. Download the scanned data from the Scan Box. You can also scan and send the files directly to e-mail addresses and network folders. 1 Set the document into the ADF or on the document glass. 2 Press [Scan] on the control panel. 3 Press [OfficeBridge]. 3 Using the OfficeBridge Scanning documents from your machine 2 4 5 6 7 8 9 10 4 Log-in to OfficeBridge.
6 Adjust any scan settings or set any advanced functions. You can set Resolution, Contrast, Document type and other various functions. For more information, refer to your machine’s User Guide Section 5 “Scanning”. 7 Select the user box, e-mail address or folder. You can find your desired destination by switching the tabs. When you press [Personal], you can see your personal address book.
5 6 Click [OK.]. 1 Save the file into the location of your choice. 2 Using the OfficeBridge 3 4 5 6 7 8 9 7 10 Click [Save]. NOTE: The file will be downloaded by TIFF or PDF format, which you can specify in “Initial Settings” (refer to page 3-35).
Download the scanned image using the TWAIN driver NOTE: In order to download a scanned image using the TWAIN driver, you must have the Muratec TWAIN driver installed on your PC prior to attempting this function. “Step 6: Install OfficeBridge programs” in Setup Guide, how to install the TWAIN driver on your PC. 1 Start a TWAIN compliant application on your PC. 2 Select the “Muratec OB TWAIN Connector” as the scanning device, and then click [OK].
7 Select the file you want to download. The selected file will be highlighted. 8 Adjust any settings and select [Download]. A 1 D 2 C F E 3 Using the OfficeBridge B 4 I G 5 H J K L M N 6 O 7 P 8 A. [Information] tab Displays [Muratec OB TWAIN Connector] information. 9 B. List The currently opened folder will be displayed. C. File list Displays the list in the opened box documents. To view a document, click it to select it. D.
2-20 K. [Select OB] When you want to access to another OB (OfficeBridge), click this button and enter the IP Address, then click OK. Then select User ID and enter Password registered to the other OfficeBridge. L. [Select user] When you want to other user’s files, click here and change the login user. When changing the user, select the UserID and enter the password. If a password was not set during user registration, a password is not required. M.
Bulletin board / Circulation / Request Processing Bulletin board Bulletin Board is a function that makes it possible to share information among registered users. Posting a file from your browser Start OfficeBridge and log in. 2 Select the file you want to post by checking the box next to the file. 3 Check the box next to the file and click [Post to the Bulletin Board]. 2 3 Using the OfficeBridge 1 1 4 5 The “Bulletin Board” dialog will appear. 6 7 8 9 10 11 12 13 AI 4 Adjust any document settings.
Setting Description “Document” The file to be posted will be displayed in the list. To add or change files: (1) Click [Change]. The “Bulletin Board Document” dialog will be displayed. (2) Select the box that contains the document you want to post. (3) Check the files to add and click [Add]. You may add temporary storage files. (4) Click [Save]. To check the files, click [Preview]. 2-22 “File Name” Enter the file name, if needed. The name may contain up to 20 characters. “Category” Enter the document type.
Posting a file from your machine 1 Set the document into the ADF or on the document glass. 2 Log-in to OfficeBridge. See page 1-15, if necessary. 3 Press [Bulletin Board]. 1 2 Using the OfficeBridge 3 4 4 5 6 Adjust any document settings. For a listing of settings, see page 2-22. 7 8 9 10 5 Adjust any scan settings or set any advanced functions. 6 Press [Start].
3 Click [Print] or [OK] to start the print job. The “OfficeBridge Document Operation” dialog will appear. 4 If you are not logged in, select your user ID and enter your password. Otherwise skip to step 5. 5 Click [Post to the Bulletin Board]. The “Bulletin Board” dialog will appear. 2-24 6 Adjust any document settings. For a listing of settings, see page 2-22. 7 Click [Post].
Viewing the posted files NOTE: If “InfoMonitor” ( “InfoMonitor” for detail) is active, it will automatically notify registered users when a new bulletin board document has been posted. 1 Start OfficeBridge and log in. 2 Click the “Bulletin Board” tab. 1 2 Using the OfficeBridge 3 4 5 6 7 3 Click on Subject to view the file. 4 Click the icon in the properties to view the comments. 5 Click [Close] to close.
Circulation Circulation is a function that makes it possible to send information to multiple registered users. You can also confirm whether the users have opened the document or not. Circulating a file from your browser 1 Start OfficeBridge and log in. 2 Select the file you want to circulate by checking the box next to the file. 3 Check the box next to the file and click [Circulate]. The “Circulation” dialog will appear. 4 5 2-26 Adjust any document settings. See the next page for a list of settings.
Setting Description “Receiver” Select users or user groups to whom to circulate the file. To select receivers: (1) Click [Select]. The “Circulation Receiver” dialog will be displayed. (2) Check the users or user groups and click [Add]. (3) To delete users or user groups, check the box in the Circulation Receiver list and click [Delete]. (4) Click [Save]. 2 3 The file to be circulated will be displayed in the list. Using the OfficeBridge “Document” 1 To add or change files: (1) Click [Change].
Circulating a file from your machine 2-28 1 Set the document into the ADF or on the document glass. 2 Log-in to OfficeBridge. See page 1-15, if necessary. 3 Press [Circulate]. 4 Press [Receiver] to select the user you want to send the file to. 5 When you press [Group] you can select user groups. When the users are selected, press [Enter].
6 Adjust any document settings. For a listing of settings, see page 2-27. 1 2 7 Adjust any scan settings or set any advanced functions. 8 Press [Start]. 4 5 Circulating a file from a PC application After the PC-FAX driver is installed on your PC, you can circulate a document directly from your PC. The following steps provide the basic procedure for circulating documents from a PC application. 1 Start the desired application program and create/open a document.
4 If you are not logged in, select your user ID and enter your password. Otherwise skip to step 5. 5 Click [Circulate]. The “Circulation” dialog will appear. 2-30 6 Adjust any document settings. For a listing of settings, see page 2-27. 7 Click [Circulate].
Viewing circulated files NOTE: If “InfoMonitor” ( “InfoMonitor” for detail) is active, it will automatically notify registered users when a new circulation document has been posted. 1 Start OfficeBridge and log in. 2 Click the “Circulated” tab. 1 2 Using the OfficeBridge 3 4 5 6 3 Click on Subject to view the file. 4 Click the icon in the properties to view the comments. 5 Click [Close] to close.
Confirming the circulating status You can verify who has (and has not) opened the circulated file. ❑ If you have circulated a file 2-32 1 Start OfficeBridge and log in. 2 Click the “Circulated” tab. 3 Confirm the “Confirmation” item. • If the status is “Completed”, the users you sent the document have opened the file. • If the status is “In Circulation”, you can click each user individually to view their read status.
❑ If the file has been circulated 1 Start OfficeBridge and log in. 2 Click the “Circulated” tab. 1 2 Using the OfficeBridge 3 4 3 4 Click the “Properties” button and open the “Circulated Document Properties”. Click [Confirmation] in the “Sender” row. 5 6 7 8 9 10 11 12 5 13 Check the individual status.. • If the status is “Confirmed”, the user has opened the file. • If the status is “Unconfirmed”, the user has not opened the file.
Setting Description “Receiver” This is the person that you will forward the document to. Click the list and select an OfficeBridge user. NOTE: You can select only one user. “Document” This will display the document that you have selected for processing. Click [Preview] check the file. “File Name” Enter the file name, if needed. The name may contain up to 20 characters. “Category” Enter the document type. The name may contain up to 20 characters. You can also select a pre-registered document type.
Request Processing Processing Request is a function that attaches deadlines and comments, and then requests another user to process the document. The requester can check the processing status of the request. Also, the person who is sent the request may forward the document to another user. This function is very useful in situations that require a fixed workflow. (Ex. Document submitted to sales, forwarded to accounting and then forwarded to shipping.
Processing request from the machine 1 Set the document into the ADF or on the document glass. 2 Log-in to OfficeBridge. See page 1-15, if necessary. 3 Press [Processing]. 4 Press [Receiver] to select the person you want to send the job to. 5 When you have selected the user, press [Enter]. NOTE: You can select only one user.
6 Adjust any document settings. For a listing of settings, see page 2-34. 1 2 7 Adjust any scan settings or set any advanced functions. 8 Press [Start]. 4 5 Processing request from a PC application After the PC-FAX driver is installed on your PC, you can request a document process directly from your PC. The following steps provide the basic procedure for requesting processing from a PC fax. 1 Start the desired application program and create/open a document.
The “Processing Request” dialog will appear. 2-38 6 Adjust any document settings. For a listing of settings, see page 2-34. 7 Click [Request].
Viewing documents that have been selected for processing NOTE: If “InfoMonitor” is active (See “Using the InfoMonitor” for details), it will automatically notify the registered users when a new circulation document has been posted. 1 Start OfficeBridge and log in. 2 Click the “Processing” tab. 1 2 Using the OfficeBridge 3 4 5 6 3 Click on Subject to view the file. 4 Click the icon in the properties to view the comments. 5 Click [Close] to close.
Viewing or confirming the processing status You can view the job status to confirm whether the job has been completed or not. NOTE: If “InfoMonitor” ( “InfoMonitor” for detail) is active, it will automatically notify the registered users when a new processing request has been assigned. 2-40 1 Start OfficeBridge and log in. 2 Click the “Processing” tab. 3 Confirm the status of your desired file. There are three possibilities: • Completed : This means the job has been completed.
Redirect the processing request to another user You can forward the requested job to another OfficeBridge user. 1 Start OfficeBridge and log in. 2 Click the “Processing” tab. 3 Select the job you want to forward (re-assign) from the list. 1 2 Using the OfficeBridge 3 4 5 6 4 7 Check the box next to the file and click [Re-assign]. The “Re-assign Processing Request” dialog will appear. 8 9 10 11 12 13 AI 5 Make the appropriate setting for this job. For a listing of settings, see page 234.
Changing the job status to “Completed” When the requested job has been completed, change the job status to “Completed” so that the person initiating the request is alerted. 2-42 1 Start OfficeBridge and log in. 2 Click the “Processing” tab. 3 Select the job you want to list as complete. 4 Check the box next to the file and click [Complete Processing]. 5 Click [OK].
Network printing OfficeBridge allows you to print documents created on your PC using various software applications. You can also print out a document from the list. NOTE: In order to print, you must have the print driver installed on your PC prior to attempting this function. “Step 6: Install OfficeBridge programs” in Setup Guide how to install the print driver on your PC. 2 Printing documents in from the machine memory Start OfficeBridge and log in.
Printing a document from a PC application After the print driver has been installed on your PC, you can print a document directly from your PC. The following steps describe the typical process when printing documents out of Windows-based applications. The exact process may vary depending on the application you are using. 1 Start the desired application program and create/open a document. 2 Click [Print] or [Print Setup] from File menu. Make sure that “Muratec ***” is selected as the printer.
Using Temporary Storage Using the PC-FAX function, you can store files in the Temporary Storage. This will allow you to have easy access for file attachments, posting or circulation requests. Storing Temporary Storage files 1 The following steps provide the basic procedure for sending a PC fax. Start the desired application program and create/open a document. 2 Click [Print] or [Print Setup] from File menu. 2 Make sure that “Muratec *** Fax” is selected as the printer.
How to attach temporary storage files You can attach a temporary storage document to a fax or e-mail, Bulletin Board or Circulation documents. You can also send documents stored in temporary storage to a fax or e-mail address, without adding another file. For transmission, we describe the details in “PC fax transmission and reception” from page 2-2.
5 After you have added all of the desired destinations, click [Save]. 6 After you have adjusted the necessary settings, click either [Send], [Post] or [Circulate] to send the files with temporary storage documents attached.
Chapter 3 Using the Admin Tools Administrator registration .............................................................................................. 3-2 Registering an administrator ................................................................................. 3-2 Opening the Admin Tools tab .......................................................................................... 3-6 “Admin Tools” menu ...............................................................................................
Administrator registration All OfficeBridge users can access every settings within OfficeBridge if an administrator has not been selected. However, when an administrator has been registered, the other users cannot access the user registration settings. Also, an administrator can protect the following settings on the “Admin Tools” tab to keep other users from changing the settings. • Register and edit the “Shared address book”. • Import the destination’s information to the “Shared address book”.
3 Select the user you want to register as the administrator. NOTE: Only one user can be registered as the administrator. 1 2 3 Using the Admin Tools 4 5 6 4 7 Click [Register as Administrator]. 8 9 10 11 12 13 AI Click this box to set this user as administrator. The administrator can protect these settings to keep other user from changing settings. The users selected here can review the setting protected by the administrator. However, they cannot change the setting.
5 Set the “Password”. The password can be set up to 20 characters. 6 Click [Save]. 7 The administrator has been registered. “(Administrator)” appears next to the user name.
Log-in as the administrator 1 Enter your machine’s IP address in the URL address field of your browser (for example, http://192.168.1.10). – or – If you created the “OfficeBridge” shortcut on your desktop, click it. 1 2 The “User List” screen will appear. 3 Using the Admin Tools 4 5 6 The registered user group name is displayed. You can filter user name. Click the arrow, and then click the group name you want to display in the list.
Opening the Admin Tools tab 3-6 1 Log-in to “OfficeBridge”. If the administrator is registered, you should log-in as an administrator to access all settings. 2 Click “Admin Tools” tab. The Admin Tools menu will appear.
“Admin Tools” menu page 3-9 • [User Registration] Manages user registration. • [Address Book] Registers destination information into the address book. • [Forward Setting] Sets the forwarding destination when the user is not present to recieve communications. • [Temporary Storage] The “Temporary Storage” list will be displayed. page 3-25 • [Scheduled Communication] This is used for scheduling fax and e-mail communications and for canceling communications.
• [Circulated Box] This creates settings for circulation box (circulation function enable/disable, document hold time, etc.) • [Process Settings] This creates settings for processing request box (processing request function enable/disable, initial setting for processing period, etc.) page 3-53 • [TCP/IP] This sets the network environment (IP address, sub-net mask, etc.) • [SMTP/POP] This sets the e-mail environment (e-mail addreses, servers, etc.
User Registration User Registration Register a new user 1 Log-in to OfficeBridge. NOTE: If the administrator is registered, you may log-in as an administrator to access this setting. Click “Admin Tools” tab. 3 Click [User Registration]. The “User Registration” screen will appear.
4 Click a number you want to register. The “User Set-up” screen will appear. Item Description “UserName” (required) Enter the name of the “OfficeBridge” user. Up to 30 characters. 3-10 “Password” Enter the user password used to log-in to “OfficeBridge”. Up to 20 alphanumeric characters. “Company” Enter the user’s company name. Up to 50 characters. “Department/Group” Enter the name of the department or group name the user belongs to. Up to 100 characters.
Set the default tab that displayed first when you log-in to “OfficeBridge”. NOTE: If there is an unread document, after log-in, the tab for that unread document will be displayed first. NOTE: If the “Public Inbox”, “Bulletin Board”, “Circulate Box”, or “Processing request” function is disabled, the corresponding tab will not be displayed. “Log-in Icon” Selects the color of the icon indicating an active user in the “User List” screen.
[Save] button Saves the entered settings and closes the “User set-up” dialog box. [Back] button Closes the “User Set-up” dialog box without saving. 5 Enter a new user information, then click [Save]. The settings are registered and the “User Set-up” dialog will be closed. 6 If you want to register another user information, repeat procedure from step 4. Otherwise, click [Close] on the “User Registration” screen to finish. Changing user information 1 Repeat steps 1 through 3 in Register a new user.
Exporting/importing user information You can export user information to vCard format file and import data from vCard format file. The following items can be imported or exported: “User Name”, “Company”, “Department /Group”, “Phone number”, “Fax number”, and “E-mail Address” Exporting user registration Converts the user information data to a vCard format file and stores it on your computer. 1 2 2 In the “User Registration” list, select the user(s) you want to export, and click [Export].
Address Book Registering a new destination Registering to the Shared Address Book NOTE: If the administrator is registered, you may log-in as an administrator to access this setting. 3-14 1 Log-in to “OfficeBridge”. 2 Click “Admin Tools” tab. 3 Click [Address Book]. The “Address Book” screen will appear. Item Description Sorting Method Click the category of the address book to make it display in the list.
• “Shared Group (0)” Displays the registered shared groups. The number in parentheses indicates how many groups have been registered. • “Available Addresses (####)” Indicates the number of remainder addresses that can be registered. • “Available Groups (###)” Indicates the number of remainder group locations that can be registered. 4 Click “Shared Address Book(0)”. 5 Click “Sort by Name” or “Sort by Number”.
Registering to the Personal Address Book 3-16 1 Repeat steps 1 through 3 in Registering to the Shared Address Book. 2 Click “Personal Address Book(0)”. 3 Click “Sort by Name” or “Sort by Number”. 4 In “Sort by Name” mode, click [New] In “Sort by Number” mode, click an address book number that does not contain destination information. The “Set Personal Address” dialog will appear. Item Description “Name” Enter the name of destination. Up to 30 characters.
Changing the destination’s information 1 Repeat steps 1 through 3 in Registering to the Shared Address Book. 2 Click a destination you want to edit. 3 Edit the destination’s information, then click [Save]. 4 If you want to change another destination, repeat procedures from step 2. To finish the registration, click [Close] in the “Address Book” screen. 1 2 Deleting a destination Repeat steps 1 through 3 in Registering to the Shared Address Book. 2 Select the destination you want to delete.
Importing user registration You can import data from a vCard or CSV format file as “OfficeBridge” destination information data. 1 Repeat steps 1 through 3 in Registering to the Shared Address Book. 2 In the “Address Book” dialog, select either “Shared Address Book” or “Personal Address Book” as the address book import category. NOTE: If the administrator is registered, you should log-in as an administrator to import the data to the “Shared address book”. 3 Click [Import].
Registering groups Group addressing allows you to quickly distribute documents to multiple recipients. Registering a new group into the Personal Group 1 On the “Admin Tools” tab, click “Address Book”. The “Address Book” dialog will appear. 2 3 In the “Address Book” dialog, click “Personal Group”. 1 Click [New]. 2 3 Using the Admin Tools 4 5 6 4 Select the one or more destinations to add to the personal group. You can select destinations from “Personal Address Book” and “Shared Address Book”.
6 Enter the group name on the “Group Name” field, then click [Save]. The group will be registered. 7 To register another group, repeat procedures from step 2. Otherwise, click [Close] on the “Address Book” dialog box to finish. Registering a new group into the Shared Group NOTE: If the administrator is registered, you should log-in as an administrator to register a new group into the “Shared address book”. 3-20 1 On the “Admin Tools” tab, click “Address Book”. The “Address Book” dialog will appear.
5 Click [Add]. The selected addresses will be displayed in the address list at the bottom of the screen. 6 Enter the group name on the “Group Name” field, then click [Save]. The group will be registered. 7 To register another group, repeat procedures from step 2. Otherwise, click [Close] on the “Address Book” dialog box to finish. 1 2 1 On the “Admin Tools” tab, click “Address Book”. The “Address Book” dialog will appear.
Forwarding Settings This sets the forwarding setting of fax documents and e-mail documents received into the Personal Inbox. NOTE: Regarding the forwarding setting of the document received to the “Public Inbox,” see “Received Fax Forwarding”. 3-22 1 Log-in to “OfficeBridge”. 2 Click “Admin Tools” tab. 3 Click [Forward Setting]. The “Forward Setting” dialog box will appear. 4 Create settings in the “Forwarding Setting” dialog.
“Period” This sets the forwarding period for the received document. • “Always” Check this to always forward the document. • “Month/Day” • “Day-of-week” • “Time” To specify the forwarding period, check one of these and set the period. [Save] button Select to register the settings. [Close] button Select to close the dialog box. 5 1 2 3 4 Using the Admin Tools • “Forward by E-mail” Check this to forward the document by e-mail and enter the e-mail address to forward to.
Temporary Storage list You can view and delete a temporary storage document. 1 Log-in to “OfficeBridge”. 2 Click [Temporary Stroage] on the “Admin Tools” tab. The “Temporary Storage” screen will appear. To select all displayed documents, click this box. 3-24 Item Description “Page” Accesses the next page of the temporary storage document list. The underlined numbers indicate pages that can be displayed; the number that is not underlined indicates the page currently being displayed.
Common Job Settings Scheduled Communication Checks the progress of scheduled fax and e-mail communications proposed by using the machine’s control panel. Current jobs can also be stopped. NOTE: To check or cancel the communication proposed by using the OfficeBridge screen, use the “Personal Outbox” tab. 2 Click [Scheduled Communication] on the “Admin Tools” tab. The “Scheduled Communication” screen will appear. 2 3 4 Using the Admin Tools 1 Log-in to “OfficeBridge”.
“Status” The current status of the scheduled communication is displayed. “Number of Pages” The number of pages in the original for transmission is displayed. “Scheduled Date/Time” The date and time scheduled for the start of communications (the actual date and time for communications underway) are displayed. [Job Cancel] button Check the communication you want to cancel and click. The cancel confirmation dialog box will appear.
Print Job View print status of jobs that are in queue or spooling. Current jobs can also be stopped. 1 Log-in to “OfficeBridge”. 2 Click [Print Job] on the “Admin Tools” tab. The “Print Job” screen will appear. 1 2 3 Using the Admin Tools 4 5 6 7 8 9 Item Description “Page” Switches the page of the print job displayed. The underlined numbers indicate pages that can be displayed; the number that is not underlined indicates the page currently being displayed.
[Cancel Printing] Check the job you want to cancel printing of and click. The cancel confirmation screen will appear. When you click the [OK], the printing is canceled and the job is deleted from the list. [Close] button Closes the “Print Job” screen. 3 3-28 Click [Close]. The “Print Job” list will be closed.
Management Information Device Settings Registering device information Registers specific device information to distinguish machines when multiple units have been installed. 1 Log-in to OfficeBridge. NOTE: If the administrator is registered, you should log-in as an administrator to edit this setting. 2 3 4 Click [Device Settings] on the “Admin Tools” tab. The “Device Settings” screen will appear.
“Scanner” The current scanner status is displayed. “Printer” The current printer status is displayed. “Cassette” The current cassette status is displayed. “Options” The attached optional unit name and status of it is displayed. [Initialize] Initializes the value of device setting. [Save] When you click this, the settings are registered. [Close] When you click this, the “Device Settings” screen will be closed.
Fax History Checks the history of sent and received faxes. 1 Log-in to “OfficeBridge”. 2 Click [Fax History] on the “Admin Tools” tab. The “Fax History” screen will appear and the fax history can be checked. 1 2 3 Using the Admin Tools 4 5 6 7 8 Item Description 9 “Page” Switches the page of the fax history displayed. The underlined numbers indicate pages that can be displayed; the number that is not underlined indicates the page currently being displayed.
“Remarks” The remarks are displayed. Transmission History Select either “Fax Transmission History” or “Fax Reception History” as the fax history to be displayed. [Print List] When you click this, the print confirmation dialog box will appear. When you click the [OK] button, the fax history will be printed from the machine. [Download] When you click this, the download confirmation dialog box will appear.
Mail History Checks the history of sent and received e-mail. 1 Log-in to OfficeBridge. 2 Click [Mail History] on the “Admin Tools” tab. The “Mail History” screen will appear and the e-mail history can be checked. 1 2 3 Using the Admin Tools 4 5 6 7 8 9 10 11 12 Item Description “Page” Displays another email history page. The underlined numbers indicate pages that can be displayed; the number that is not underlined indicates the page currently being displayed.
“Format” The e-mail attachment file format will be displayed. “Date and Time” The transmission start time of the e-mail will be displayed. “Time” The e-mail transmission time will be displayed. “Pages” The number of pages in the e-mail will be displayed. “Dept.” The department code will be displayed. “Result” The result will be displayed. “Comments” When you click “Details”, the destination, subject, and other detailed information for the e-mail will be displayed.
Setup You can setup the initial setting for each function. Initial Settings In this dialog, you can set the initial setting of the “Document download” and “Temporary stored document hold time”. NOTE: If the administrator is registered, you should log-in as an administrator to access this setting. Log-in to OfficeBridge. 2 Click [Initial Settings] on the “Admin Tools” tab. The “Initial Settings” screen will appear.
Scan Settings You can set the retention period for scanned documents. NOTE: If the administrator is registered, you should log-in as an administrator to access this setting. 1 Log-in to “OfficeBridge”. 2 Click [Scan Settings] on the “Admin Tools” tab. The “Scan Settings” screen will appear. Item Description “Document Hold Time” Specifies the retention period of scanned documents in the “Scan” tab. To hold indefinitely, check “Do not delete automatically”.
Personal Outbox setting You can set the initial setting of the Personal Outbox settings. NOTE: If the administrator is registered, you should log-in as an administrator to access this setting. 1 Log-in to “OfficeBridge”. 2 Click [Personal Outbox] on the “Admin Tools” tab. The “Personal Outbox Settings” screen will appear. 1 2 3 Using the Admin Tools 4 5 6 7 8 9 Item Description “Document Hold Time” Sets whether or not to automatically delete sending documents on the “Personal Outbox” tab.
“Cover Page” Sets the default setting of the “Cover page” settings on the “Fax Transmission Settings” dialog. • “Attach” Check when setting for a cover page to be attached. • “Cover Page” Select the default setting for the cover page format when attaching a cover page. You can preview the selected cover page by clicking the [Preview]. • “Subject” Enter the default setting for the subject when attaching a cover page. The subject can be registered up to 80 characters.
Personal Inbox setting You can set the initial setting of the Personal Inbox setting. NOTE: If the administrator is registered, you should log-in as an administrator to access this setting. 1 Log-in to “OfficeBridge”. 2 Click [Personal Inbox] on the “Admin Tools” tab. The “Personal Inbox Settings” screen will appear. 1 2 3 Using the Admin Tools 4 5 Item Description “Document Hold Time” Sets whether or not to automatically delete received documents.
File Name Register or edit a file name You can pre-register up to 10 file names. 1 Log-in to “OfficeBridge”. 2 Click [File Name] on the “Admin Tools” tab. The “File Name Settings” screen will appear. 3 To register a new file name, select an empty location. To edit a file name, click the desired file name. The “File Name Setting” screen will appear. 4 Enter or edit the file name, then click [Save]. NOTE: • The name can contain up to 20 characters.
Deleting a file name 1 Repeat steps 1 through 2 in Register or edit file name. 2 Select the file name you want to delete. 1 To select all file names, click this box. 2 3 Using the Admin Tools 4 5 6 3 7 Click [Initialize] to delete the file name.
Category Register or edit a category name You can pre-register up to 10 category names. 1 Log-in to “OfficeBridge”. 2 Click [Category] on the “Admin Tools” tab. The “Category Settings” screen will appear. 3 To register a new category name, select an empty location. To edit a category name, click the desired category name. The “Category Setting” screen will appear. 4 Enter or edit the category name, then click [Save]. NOTE: • The name can contain up to 20 characters.
Deleting a category name 1 Repeat steps 1 through 2 in Register or edit category name. 2 Select category name you want to delete. 1 To select all category names, click this box. 2 3 Using the Admin Tools 4 5 6 3 7 Click [Initialize] to delete the category name.
Received Fax Forwarding This sets the automatic distribution of faxes and e-mails received into the Public Inbox. NOTE: Regarding the forwarding setting of the document received to the “Personal Inbox,” see “Forwarding Settings”. Creating or editing distribution rules 3-44 1 Log-in to “OfficeBridge”. 2 Click [Received Fax Forwarding] on the “Admin Tools” tab. The “Fax Forwarding Setting” screen will appear. Item Description General Setting Specifies whether to enable the Forwarding feature.
3 To register a new distribution rule, click the number that does not contain a distribution rule. To edit a distribution rule, click the desired distribution rule. The “Fax Forwarding Setting” screen will appear. 1 2 3 Using the Admin Tools 4 5 6 7 8 9 4 10 Adjust the settings and select [Save] to register them. Item Description “Setting” Specifies whether to enable the setting you have configured. Check this box to enable the setting.
“Destinations” Specifies the distribution destination. The received fax or e-mail will be distributed to all destination specified here. • To specify the “OfficeBridge” users (1) Click [Select]. (2) Select the user or user group from the “Destination” dialog box. • To specify the fax number (1) Enter the fax number directly. (2) Click [Add]. Up to 3 fax destinations can be entered directly. – or – If the destination is registered in the Address Book, (1) Click [Address Book].
“File Format” • To specify a Windows shared folder (1) Click [Folder Distribution Settings]. (2) Enter the folder path. If necessary, enter the user name and password to access it. – or – If the folder shortcut is registered, (1) Click [Shortcut List] (2) Select the folder shortcut (3) Click [Add]. (4) Click [Save]. NOTE: To change or delete the folder destination: (1) Click [Folder Distribution Settings]. (2) Modify the contents of the “Folder Distribution Settings” dialog, then click [Save].
Public Inbox You can set the initial Public Inbox settings. NOTE: If the administrator is registered, you should log-in as an administrator to access this setting. 1 Log-in to “OfficeBridge”. 2 Click [Public Inbox] on the “Admin Tools” tab. The “Public Inbox Settings” screen will appear. Item Description “Settings” Specifies whether to enable the use of the “Public Inbox” function. When it is set to “Off”, the “Public Inbox” tab disappears and the “Public Inbox” function will be disabled.
Bulletin Board You can set the default Bulletin Board settings. NOTE: If the administrator is registered, you should log-in as an administrator to access this setting. 1 2 1 Log-in to “OfficeBridge”. Click [Bulletin Board] on the “Admin Tools” tab. The “Bulletin Board Settings” screen will appear. 2 3 Using the Admin Tools 4 5 6 7 Item Description “Settings” Specifies whether to enable use of the “Bulletin board” function.
Circulated Box You can set the default circulation settings. NOTE: If the administrator is registered, you should log-in as an administrator to access this setting. 1 Log-in to “OfficeBridge”. 2 Click [Circulated Box] on the “Admin Tools” tab. The “Circulated Box Settings” screen will appear. Item Description “Settings” Specifies whether to enable use of the “Circulated Box” function. When it is set to “Off”, the “Circulated” tab disappears and the “Circulated Box” will be disabled.
Process Settings You can set the default processing request settings. NOTE: If the administrator is registered, you should log-in as an administrator to access this setting. 1 Log-in to “OfficeBridge”. 2 Click [Process Settings] on the “Admin Tools” tab. The “Processing Request Settings” screen will appear. 1 2 3 Using the Admin Tools 4 5 6 7 Item Description “Settings” Specifies whether to enable use of the “Processing request” function.
“Original Document” Specifies whether or not to automatically delete the document from its original tab when it is send to the “Processing” tab. “Delete Document(s)” Sets whether or not an administrator other than the requester is allowed to delete requested process documents. To enable this, check “The administrator can delete the job”. NOTE: Requesters can delete the documents they have requested processing for regardless of this setting. [Save] Saves the settings.
Network Configuration Configuring the network settings 1 2 3 4 Using the Admin Tools You can configure the following items: • TCP/IP This sets the TCP/IP network environment (IP address, subnet mask, etc.) • SMTP/POP This sets the e-mail server settings (e-mail address, servers, etc.) • E-mail Settings This sets the e-mail settings, such as attachment format, e-mail template registrations, etc. • LDAP Settings This sets the LDAP server settings. • Folder Shortcuts This sets the folder shortcuts.
TCP/IP settings This sets the network environment for viewing received faxes and e-mails on a MFP-connected computer or when using the MFP as a printer. NOTE: If the administrator is registered, you should log-in as an administrator to access this setting. 3-54 1 Log-in to “OfficeBridge”. 2 Click [TCP/IP] on the “Admin Tools” tab. The “TCP/IP Settings” screen will appear. 3 Configure the settings, then click [Save] to save the settings.
Description NetBIOS Name Enter the NetBIOS name. • A NetBIOS name can contain up to 15 alphanumeric characters and the “–” symbol with no blank spaces. • The NetBIOS name must be unique on the network. “Work Group Name” Enter the name of the workgroup to which your machine belongs. If there is not a workgroup on your network, create a workgroup in Windows. A domain name cannot be used as a workgroup name.
3-56 “InfoMonitor Port No.” This sets the UDP port number used for automatically searching “OfficeBridge” when installing the “OfficeBridge” printer. Normally, set to “61000”. [Initialize] Initialize the TCP/IP settings. The settings will return to the factory default setting.
SMTP/POP server settings This sets the email sending/receiving environment. NOTE: If the administrator is registered, you should log-in as an administrator to access this setting. 1 Log-in to “OfficeBridge”. 2 Click [SMTP/POP] on the “Admin Tools” tab. The “SMTP/POP Settings” screen will appear. 1 2 3 Using the Admin Tools 4 5 6 7 8 9 10 11 “Sender Information” “Mail Server” Item Description Name Sets the name that is displayed in the sender field (“From” field) when sending e-mail.
“Mail Server” “SMTP Reception” User ID for POP3 Enter the user ID for the POP3 server. Up to 50 characters can be registered. Password for POP3 Enter the password for the POP3 server. Up to 50 characters can be registered. Check for New Mail Set the interval at which the mail server is checked for new mail. The minimum value is 5 seconds and the maximum is 99 hr 59 min 59 sec. The default value is 10 min. If you want to check for mail manually, set all of these values to “0”.
“SMTP Reception” [Security] button [Initialize] Initialize the SMTP/POP settings. The settings will return to the factory default setting. [Save] Saves the settings. [Close] Closes the “Process Request Settings” dialog. 1 2 3 When you are finished, click [Save] to save the settings. 4 Using the Admin Tools 3 You can register up to five computer IP addresses or domains for clients allowed to receive. Click the [Security] button, then register in the “Security” dialog.
E-mail Settings This sets the operation environment for convenient e-mail usage. NOTE: If the administrator is registered, you should log-in as an administrator to access this setting. 3-60 1 Log-in to “OfficeBridge”. 2 Click [E-mail Settings] on the “Admin Tools” tab. The “E-mail Settings” screen will appear. 3 Configure the settings, then click [Save] to save the settings.
Description “Attach File Format” Specifies whether the document is converted into a “PDF”, “TIFF-S” or “TIFF” format when sending an e-mail. •PDF The document is converted into PDF format. However, a PDF file can only be transmitted to an e-mail inbox. •TIFF-S (ITU-T T.37 simple mode) The document is converted into a TIFF format based on T.37 simple mode. T.37 is an international standard for Internet faxing.
“E-mail Template” Up to 10 e-mail templates can be registered for sending. Registered e-mail templates can be accessed from the machine when sending an e-mail. To register or edit an e-mail template: (1) Click [E-mail Template Registration]. The “E-mail Template Registration” screen will appear. (2) To register a new template, click a number that does not contains the template. To edit the template, click the template name you want to edit. The “E-mail Template” screen will appear.
“Request receipt verification when sending mail” “When mail requesting MDN is received” In some cases, received e-mail cannot be correctly printed due to the format of a received file. This mode allows you to either return an error message to the sender or have the message forwarded to another inbox. • Return error notice to author Returns an error notice to the author • Return mail to author Returns the original e-mail to the author.
“When mail that requests fax forwarding is received” This sets whether or not to honor requests for forwarding received e-mail as faxes. • “Reject forwarding request” Denys forwarding requests • “Accept forwarding request” Accept forwarding requests [Setting Security for Fax Forwarding] This is set when fax forwarding requests are accepted, but this is restricted to requests from specific e-mail addresses and domain names. Up to five can be registered.
LDAP Settings NOTE: If you are unsure about these settings, consult your system administrator. NOTE: If the administrator is registered, you should log-in as an administrator to access this setting. 1 Registering or editing LDAP server setting 2 Log-in to “OfficeBridge”. 2 Click [LDAP Settings] on the “Admin Tools” tab. The “LDAP Settings” screen will appear. 3 4 Using the Admin Tools 1 5 6 7 8 9 10 Item Description No The LDAP server number. Name The registered LDAP server name.
3-66 Item Description “Name” Enter the name for identification purposes. “Server Name” Enter the LDAP server name. “IP Address” Enter the IP address of the LDAP server. • IP address is given to priority if both the LDAP server name and IP address are registered. “Port Number” Enter the port number that the LDAP server is using. The default port number is 389. “Account” Enter the account name used to log-on to the LDAP server. “Password” Enter the password used to log-on to the LDAP server.
Enter the maximum search time. • The time can be entered within the range of 0–9999 seconds. • The default setting is “0” (unlimited setting). “Optional Settings” Attribute Enter an attribute for LDAP searching. Value Enter a value you want to search. Searching method Any: Displays the search results that contain the value you entered. Initial: Displays the search results that begin from the value you entered. Final: Displays the search results that end with the value you entered.
Parameter Settings 1 Repeat steps 1 through 2 in Registering or editing LDAP server setting. 2 Click [Parameter Settings]. The “Parameter Settings” dialog will appear. 3 Enter an attribute and click [Save]. NOTE: 3-68 You can register up to two attributes for each search object. When two attributes have been registered, the attribute 1 (ex. “cn”) is used for search filter. And then, the machine will retrieve the records that include the registered attributes you set.
Folder Shortcuts Creating or editing Folder shortcuts NOTE: To register the folder as a shortcut, it should meet the following conditions: • The folder name should not contain other ASCII code. • The folder should be a shared folder or a folder under the shared folder. • The shared folder’s name should be within 12 characters. • The full path should be within 100 characters. • The folder should be in the same segment with your machine. Log-in to “OfficeBridge”.
Item Description “Shortcut Name “ Enter the folder shortcut name. “Folder Path” Enter the exact folder path. “Folder Browse” If you do not know the exact folder path, select [Browse] to browse the network. “User Name” If the folder requires authentication, please enter the user name. If your machine is on a windows domain controlled network, add the domain name after the user name with an “@”, like “sam@dom_muratec.com”.
Deleting a folder shortcut 1 Repeat steps 1 through 2 in “Creating or editing folder shortcut”. 2 Select the folder shortcut you want to delete. 1 To select all displayed shortcuts, click this box. 2 3 Using the Admin Tools 4 5 6 7 3 Click [Initialize]. 4 When prompted click [OK].
FTP Shortcut setting Creating or editing an FTP shortcut 1 Log-in to “OfficeBridge”. 2 Click [FTP Shortcuts] on the “Admin Tools” tab. A list of registered folder shortcuts will be displayed. Item Description “No” The FTP shortcut number. “Name” The registered FTP shortcut name. [Initialize] To delete an FTP shortcut, select the shortcut and click [Initialize]. 3 3-72 Select a number (01 to 20) you want to create or edit. The “FTP Shortcut Settings” dialog will appear.
Item Description Shortcut Name Enter the shortcut name for identification purposes. Host Name Enter the FTP server name. Folder Name Enter the folder name on the FTP server. User Name Enter the user name for the FTP server. Password Enter the password for the FTP server. 4 1 2 Configure the settings, then click [Save]. 3 Deleting an FTP shortcut Select the FTP shortcut you want to delete. 4 Using the Admin Tools 1 5 To select all displayed shortcuts, click this box.
Archive Settings NOTE: When you set “Archive Settings” to “ON”, the following transmission will be disabled. • Non-memory transmissions • Transmissions using the [Monitor] or an optional handset • F-code security receptions • F-code bulletin box receptions Polling communications will not be archived. NOTE: When the machine fails to archive, a check message will be printed out and indicates that transmission to the “Archive” has failed.
3 Select the archive process you want to activate or edit. 1 2 3 Description Archive Setting Specifies whether to enable this archive setting. Archive Destinations Specifies the archive destination. • To archive the document to a specified fax number: (This setting does not appear on the “Transmitted email Archive Settings” dialog.) (1) Click the “Fax” radio button. (2) Enter the fax number and click [Add]. – or – Click [Address Book]. Select the destination and click [Add]. Then click [Save].
Archive Destinations • To archive a document to a specified shared Windows folder: (1) Click the “Folder” radio button. (2) Click [Folder Distribution Settings]. (3) Enter the folder path, user name and password. – or – Click [Shortcut List]. Select the folder shortcut and click [Add]. Then click [Save]. To delete a folder shortcut from the archive destination list: (1) Click [Folder Distribution Settings]. (2) Delete the settings in “Manual Entry” column. – or – (1) Click [Folder Distribution Settings].
Chapter 4 Using the InfoMonitor What is InfoMonitor? .............................................................................4-2 Environment settings ............................................................................4-3 User settings ...................................................................................4-3 OB setting .......................................................................................4-4 Notification Set-up .....................................................
What is InfoMonitor? “OfficeBridge InfoMonitor” is an application software that notifies users of new “OfficeBridge” documents, the fax/e-mail transmission results or other OfficeBridge events. If InfoMonitor is running, a pop-up message will be displayed and the desktop icon will be flashing. NOTE: To use “OfficeBridge InfoMonitor”, it is necessary to install this program on your computer. For details of how to install “OfficeBridge InfoMonitor”, refer to the “Setup Guide”.
Environment settings After you have installed the OfficeBridge InfoMonitor, the “Environment settings” screen will open. If you want to change settings, start OfficeBridge InfoMonitor and open “Environment settings...” from Settings in menu bar. User settings 2 Select the OfficeBridge user so that the application can activate your files. 1 1 Click “User settings” in the “Environment settings”, then click [Search]. 3 4 Using the InfoMonitor 5 6 7 2 8 9 Select your user name from the drop down list.
OB setting This should be set whenever the IP address is changed or the monitoring interval is adjusted. 1 Click “OB settings” in the “Environment settings”, then click [Search]. 2 Select the IP address of your machine and click [OK]. 3 Enter the Monitor Interval. This will set how often InfoMonitor checks for new documents. NOTE: You can set the interval from 1 to 999 minutes. 4 4-4 Click [OK]. • Click [Apply] to save the setting and keep the screen active.
Notification Set-up This will determine what events InfoMonitor will notify you of. 1 Click “Notification Set-up”. 1 2 3 4 2 Select the “Notification Type” from “Notification of all jobs” or “Notification of selected jobs”. 3 If you have selected “Notification of all jobs”, skip to step 4. If you have selected “Notification of selected jobs”, select the jobs to be notified by checking checking the corresponding box.
Using InfoMonitor Check a new document If you have installed and activated InfoMonitor, you will be notified when a document has been received. This is an example when a document arrived to ones personal inbox: To view the arrived document, click [Open the document]. Select [Close] if you want to check it later. Disabling the pop-up notification To disable the pop-up notification please follow this procedure. 4-6 1 Right click the task tray icon 2 Select “View popups” and remove the check mark.
Chapter 5 Using the Document Download Manager What is Document Download Manager? ..............................................5-2 Environment settings ............................................................................5-3 User settings ...................................................................................5-3 OB setting .......................................................................................5-4 Download setting ..........................................................
What is Document Download Manager? “OfficeBridge Document Download Manager” is an application software that automatically downloads new documents into specified locations on your computer. If this application is kept active, documents can be downloaded automatically or manually. While a document is being downloaded, the task tray icon will flash to notify you. NOTE: To use “OfficeBridge Document Download Manager”, it is necessary to install this program on your computer.
Environment settings After you have installed the OfficeBridge Document Download Manager, the “Environment settings” screen will open. If you want to adjust settings, start OfficeBridge Document Download Manager and open “Environment settings...” from Settings in menu bar. User settings 2 First set the user, so that the application will download your files. 1 1 Click “User settings” in the “Environment settings”, then click [Search].
OB setting This should be set if the IP address changes. 1 Click “OB settings” in the “Environment settings”, then click [Search]. 2 Select the IP address of your machine and click [OK]. NOTE: On Windows XP Service Pack 2 or Windows 2003 Server, “Windows Security Alert dialog” will be displayed. In such care, click [Unblock]. 3 Click [OK]. • Click [Apply] to save the setting and keep the screen active. • Click [Close] to close the screen without saving the changes.
Download setting Save in Set where to save your downloaded files. 1 Click “Download” in the “Environment settings”. 1 2 3 4 5 2 To change the location of the folder, click [Brows]. 3 Select your desired folder, and click [OK]. Using the Document Download Manager NOTE: The default folder for saving the files is C:\Documents and Settings\Administrator\My Documents 6 7 8 9 10 11 12 13 4 AI Click [OK]. • Click [Apply] to save the setting and keep the screen active.
Advanced settings You can make a log file for the operation and download logs. 1 Click “Advanced settings” under “Download” in the “Environment settings”. 2 Click [OK]. • Click [Apply] to save the setting and keep the screen active. • Click [Close] to close the screen without saving the changes.
Using Download Manager Creating new download tasks 1 Start up the Document Download Manager, and click [Add]. 1 2 3 4 Click the “Download” tab. 3 Adjust any settings as necessary. 6 Using the Document Download Manager 2 5 7 8 A B 9 10 C 11 12 Item 13 A Select from which box you want to download the files. B Register the name of the subfolder into which the files will be stored. C Select whether to delete the file from the machine memory after downloading.
4 Click [Apply]. 5 Repeat steps 3 and 4 to register all your downloading tasks. 6 Click the “Schedule” tab. 7 Adjust any settings as necessary. D E Item D Select whether to download the files manually or automatically. To download manually, check “Manual”; to download automatically, check “Auto”. E When you have selected “Auto”, set up when to run the download task.
Editing a task 1 Open the Document Download Manager. 2 Select the task to edit, and click [Edit]. 1 2 3 4 Adjust any settings as necessary. Refer to “Creating new download task” page 5-7, if needed. 4 Click [OK]. • Click [Cancel] to close the screen without saving the changes. Open the Document Download Manager. 2 Select the task to delete, and click [Edit]. 6 7 Deleting a task 1 5 Using the Document Download Manager 3 8 9 10 11 12 13 3 AI Click [OK].
Download the files 5-10 1 Open the Document Download Manager. 2 Select the task you want to run, and click [Run]. When you want to run all the tasks, click [Run All]. 3 The selected tasks will be executed, and you will see the result be displayed. • If there were no document to be downloaded “No documents in queue” will be displayed.
Chapter 6 Using the CoverPage Editor What is CoverPage Editor? ....................................................................6-2 Creating a new cover page.....................................................................6-3 Editing the CoverPage ....................................................................6-5 How to send a cover page ......................................................................
What is CoverPage Editor? “OfficeBridge CoverPage Editor” is an application software that allows you to create and store customized cover pages. On the cover page, you can insert information such as items registered in the Address Book (destination name, fax number, e-mail address) or in the User Set-up field. The information will automatically be inserted to the correct field everytime you specify a destination, so there is no need to create a cover page every time you use it.
Creating a new cover page NOTE: You can register five cover pages. According to the memory option, it may be extended up to 20. 1 Click Start, point to All Programs, locate OfficeBridge then CoverPage Editor to start the program. 2 Click File, and select New. 1 2 3 4 5 Edit the cover page. For more information on editing cover pages, see “Editing Cover Page” on page 6-5. 4 Click File, and select Save as or Save to save the file. (Here we name it as “Order Sheet”.
6 Select an ID and click [Upload]. When you check the box “Preview” you can see the cover page you are about to download. If you have already registered five cover pages, you should delete an existing one by overwriting it. 7 If you want to register more cover pages, repeat steps 2 to 6. 8 Select Exit from the File menu to close the CoverPage Editor. NOTE: There is not a way to simply delete an uploaded cover page. If you do not want the uploaded cover page, overwrite it with a new one.
Editing the CoverPage Inserting data from the OfficeBridge Memory Such data will be inserted automatically every time you user the cover page from the OfficeBridge. The commands are located under Insert. Recipient Sender Comment Item “Name” The name registered in the “Address Book” field will be inserted to this field. “Fax” The fax number registered in the “Address Book” field will be inserted to this field. “e-mail” The e-mail address registered in the “Address Book” field will be inserted to this field.
3 The data name and the data field will be pasted on the page. 4 Move, align or edit it as you like. For details, refer to the Help screen. Inserting text, drawings and pictures You can also enter text, drawings and pictures onto your cover page. Click Insert and select your desired option and edit them. For details, refer to the Help.
How to send a cover page You can send a cover page attached with your document to fax and/or e-mail destinations. You may also send a cover page by itself, including a brief text message in the “Message” field. For transmission, we describe the details in “PC fax transmission and reception” from pages 2-2 to 2-14. Here’s an example of a quick cover page attachment. NOTE: You cannot send a registered cover page from your machine to an fax destination. In this case, the fax cover page will be transmitted.
6-8 5 Insert the cursor in the box next to “Message” and enter the message. The message may contain up to 1024 characters. 6 Click [Save]. 7 Specify the destinations and make any adjustments. • To enter destinations, see “How to enter the destinations” on pages 2-5 to 2-9. • To adjust document settings, see “Setting transmission functions” on page 2-11. 8 Click [Send].
Chapter 7 Using the Muratec OB TIFFMaker What is TIFFMaker?..............................................................................7-2 Creating a TIFF file ...............................................................................
What is TIFFMaker? TIFFMaker is a print driver that converts files into Tagged Image File Format (TIFF) from your software application. For example, if you attach a TIFF file converted by TIFFMaker to the Muratec Internet Fax via e-mail, you can use the Muratec Internet Fax machine as a PC printer. Also, by using the e-mail forwarding feature on the Muratec Internet Fax machine, you can send your electronic document to a remote fax machine without printing.
Chapter 8 Trouble shooting Troubleshooting the browser .................................................................8-2 Printing problems ..................................................................................8-6 Trouble with InfoMonitor ......................................................................8-8 Trouble with Document Download Manager........................................
Troubleshooting the browser Problem Unable to connect to OfficeBridge Devices to check Computer Checkpoint Are the OfficeBridge network settings configured correctly? Is the IP address for OfficeBridge entered correctly? Is the browser configured correctly? Is the LAN cable loose or disconnected? Is the LAN cable damaged? Is the network card (LAN card) damaged? Does Windows have sufficient system memory? MFX-2030/1430 F-560/520 Network peripherals (LAN hub, router, etc.
Resolution Consult the Setup Guide and correct the network settings. 1 2 3 5 6 7 8 9 Trouble shooting If a DHCP (Dynamic Host Configuration Protocol) server is not installed on your network, check that the IP address for OfficeBridge entered correctly. Check the browser settings as below. · Confirm the proxy server settings by selecting from the menu bar “Tools” “Internet Options” the [Connections] tab “Local area network (LAN) settings” and clicking on [LAN Settings].
(*** indicates your machine’s model name, ex.“Muratec F-520”.) Problem Devices to check Checkpoint Unable to open docu- Computer Is the active window in front of the other ments. windows? Unable to send or receive e-mail. Computer MFX-2030/1430 F-560/520 Network peripherals (LAN hub, router, etc.) Unable to send or receive fax/e-mail with a document created with an application. Some document list screens (Bulletin board, circulation, request for processing) are not displayed. Cannot receive faxes.
Consult the device’s instruction manual and correct the network settings. Documents created with an application cannot be sent if “Muratec *** Fax” is not installed. Close OfficeBridge and install “Muratec *** Fax”. Choose “Muratec *** Fax” as the printer to use from the application’s print menu. Check the “printer port” in “Muratec *** Fax” and set it to the correct printer port IP address. Set the function to “enabled” in each of the function configuration dialogs of OfficeBridge.
Printing problems (*** indicates your machine’s model name, ex.“Muratec F-520”.) Problem Unable to print documents.
Resolution Check the LAN cable connectivity and secure it firmly. Replace the LAN cable. Replace the network card. · Confirm the total memory meets the OfficeBridge system requirements, and install more memory if needed. · If multiple applications are running or there is unneeded software in memory, close them. Turn the power on. Load paper properly. Re-install the toner and drum cartridge. 1 2 3 5 Check the LAN cable connection and secure it firmly. Replace the LAN cable.
Trouble with InfoMonitor Problem Cannot receive new document alerts.
Resolution Alerts for new documents will not be displayed if “OB InfoMonitor” is not running. Launch “OB InfoMonitor”. In the “OfficeBridge InfoMonitor” “OB Setting” dialog, enter the same address as OfficeBridge. In the “OfficeBridge InfoMonitor” “User Settings” dialog, select the correct user. In the “OfficeBridge InfoMonitor” “Alert Settings” dialog, set the correct alert type. Right-click the “OfficeBridge InfoMonitor” task tray icon and confirm that “View as popup” is checked.
8-10 Trouble shooting
Index A L Address Book ......................................... 3-14 Changing ............................................. 3-17 Deleting .............................................. 3-17 Exporting/importing ........................... 3-17 Groups ................................................ 3-19 Registering .......................................... 3-14 Administrator ........................................... 3-2 Registration ........................................... 3-2 Admin Tools ..........
T TCP/IP settings ...................................... 3-54 Temporary Storage ................................. 2-45 Temporary Storage list ........................... 3-24 TiffMaker ................................................. 1-9 Trouble shooting ...................................... 8-1 Printing problems ................................. 8-6 with Document Download Manager .... 8-8 with ImfoMonitor ................................. 8-8 U User Registration .....................................
Muratec America, Inc. 3301 East Plano Parkway, Suite 100 Plano, Texas 75074 www.muratec.com multifunction made easy Muratec (UK), Ltd. Unit 23, Hewitts Industrial Estate Elmbridge Road Cranleigh, SURREY GU6 8LW www.muratec.co.uk © 2005 Murata Machinery, Ltd.
