Contents COPYRIGHT INFORMATION Index Copyright © 1996–1999 by ScanSoft, Inc.. All rights reserved. No part of this publication may be transmitted, transcribed, reproduced, stored in any retrieval system or translated into any language or computer language in any form or by any means, mechanical, electronic, magnetic, optical, chemical, manual, or otherwise, without the prior written consent of ScanSoft, Inc., 9 Centennial Drive, Peabody, Massachusetts 01960. Printed in the United States of America.
Index CONTENTS PREFACE About this User’s Guide..............................xiii Typographic conventions used in this manual ..........xiv Related Documents ................................. xv 1 INTRODUCTION What is Pagis Pro?................................. What Comes with Pagis Pro ......................... Pagis Pro Features ................................ Where to Go From Here............................. 2 1–1 1–2 1–3 1–9 INSTALLING PAGIS PRO System Requirements ..............................
Index 3 LEARNING PAGIS PRO Pagis Inbox — the Pagis control center ................. 3–2 Pagis ToolBar ................................. 3–3 Pagis SendTo Bar .............................. 3–5 Pagis Folders.................................. 3–6 Scanning a Document .............................. 3–6 Copying a Document .............................. 3–10 Faxing a Document ............................... 3–13 E-mailing a XIF image ............................ 3–16 Refining and Annotating a Document ..........
Index Pagis Folders.................................... 4–14 Creating a Pagis Folder...................... 4–14 Removing Pagis Folder attributes .............. 4–14 Pagis Folders and Pagis Search Databases ....... Working with Pagis Files in Windows™ ............... About Pagis (XIF) files.......................... Enhanced context menu ........................ 4–15 4–15 4–16 4–18 Stacking documents......................... 4–18 Unstacking documents ......................
Index 4 USING PAGIS PRO (CONT.) Scanning documents ........................... 4–46 Scanning a single-sided document to a XIF file .... 4–46 Scanning a double-sided document to a XIF file.... 4–50 Scanning directly to an application ............. 4–52 Acquiring an image from a digital camera ........ 4–54 Using Prescan to scan part of a document ........ 4–57 Copying documents ............................ 4–59 Select a printer ............................ 4–60 Set up the copy job..........................
Index Inserting New Pages into an Open Document ........ 4–88 Scanning new pages into an open document ...... 4–88 Pasting images from other applications .......... 4–90 Inserting a blank page....................... 4–90 Inserting an image file....................... 4–90 Re-ordering pages in a document............... 4–91 Image Editing and Refinement ................... 4–92 Auto refinement ........................... 4–93 Manual refinement ......................... 4–93 Straightening pages ..............
Index 4 USING PAGIS PRO (CONT.) Web Capture Tool ............................... Creating a web site shortcut .................... Editing a web site thumbnail.................... Using a weblink shortcut....................... Pagis Search Database Manager and Update Tool....... About search databases ........................ Exploring the Pagis Search Database Manager ...... 4–112 4–112 4–114 4–114 4–115 4–116 4–117 Create Search Database command............. 4–118 Configure Search Database command ..
Index Other search properties ........................ 4–137 Keywords tab ............................ 4–137 Date tab ................................ 4–138 Name and Type tab ........................ 4–139 Advanced tab............................. 4–139 Finding out what files a database contains ...... 4–142 File menu .................................. 4–143 Open Selected Document command ............ 4–143 Properties command ....................... 4–143 Open Containing Folder command.............
Index 5 EXAMPLES AND A DVANCED FEATURES Sample Uses of Pagis Pro ........................... 5–1 Scan manuscripts and photographs for a newsletter .... 5–2 Scan a document and edit it in a word processor ....... 5–3 Scan a spreadsheet and edit it in a spreadsheet application.............................. 5–3 Create a library of company documents .............. 5–4 Use annotations to comment on scanned design drawings ............................... 5–5 Scan invoices and e-mail them to customers ..........
Index Dragging XIF files to open applications ............. 5–27 Using TextBridge Pro as a standalone application..... 5–27 Where to Go From Here............................ 5–29 A SUPPORTED PROGRAMS AND FILE FORMATS Supported Drag-and-Drop Programs ................... A–1 Image Formats that Pagis Pro Supports ................
Contents Index PREFACE Welcome to Pagis Pro from ScanSoft, Inc. Pagis Pro is your allin-one scanning suite running in Microsoft® Windows™ 95, Windows 98, and Windows NT 4.0. Please read this preface before going on to install and use Pagis Pro. It discusses the following topics: ◆ About this user’s guide ◆ Related documents ABOUT THIS USER’S GUIDE This user’s guide provides all the information you need to successfully install, learn, and use Pagis Pro in the chapters sections.
Contents Index Typographic conventions used in this manual This manual uses bold, italic, and other typographic styles to highlight different types of information in the text (Table P–1). Table P–1. Documentation Conventions bold Introduces a new term, or the first use of an important term in a chapter; also sometimes used to denote strong in-line emphasis. italic Denotes titles of other manuals or books.
Contents Index RELATED D OCUMENTS In addition to the printed Pagis Pro User’s Guide, refer to the following documents for more information related to Pagis Pro: ◆ Release Notes—Read the on-line Release Notes (Relnote.rtf) first. This document provides late-breaking information about Pagis Pro. You can access the Release Notes at installation time, and after installation in the Pagis Pro 3.0 installation directory.
Contents 1 Index INTRODUCTION Welcome to Pagis™ Pro, your all-in-one scanning suite from ScanSoft, Inc. Read this chapter for information about the following topics: ◆ What is Pagis Pro? ◆ What comes with Pagis Pro ◆ Pagis Pro features ◆ Where to go from here ☞ To get started quickly, go directly to Chapter 2, “Installing Pagis Pro,” for installation instructions. WHAT IS PAGIS PRO? Pagis Pro is a value-packed color scanning suite for Microsoft Windows™ 95, Windows 98, and Windows NT 4.0.
Contents Index WHAT COMES WITH PAGIS PRO Pagis Pro includes a CD-ROM that contains the following items: ◆ Pagis Pro installation program and application software ◆ TextBridge® Pro OCR software ◆ Pagis Pro multimedia product tour ◆ On-line manuals for Pagis Pro and TextBridge Pro in Adobe® Portable Document Format (PDF).
Contents Index PAGIS PRO FEATURES Pagis Pro tools are designed to improve your work flow, productivity, and organization. Please read this section for highlights of the many features and benefits Pagis Pro provides. ◆ The Pagis Inbox The Pagis Inbox (Figure 1–1) is the main control center for Pagis Pro operations and the default location for scanned documents. It is a special folder with a unique look that is placed on your Windows desktop during installation.
Contents Index For organizing your scanned documents, the Pagis Inbox provides several sample Pagis Folders—Business Materials, Finances, Home, Magazine Articles, Photographs, and Recipes. You can change the names of these folders or delete them if you wish. ◆ Pagis Folders There is only one Pagis Inbox (which is actually a Pagis Folder). However, you can convert any standard Windows folder into a Pagis Folder, which has all the features of the Pagis Inbox.
Contents ◆ Index SendTo Bar drag and drop to registration wizard You can add applications to the SendTo Bar at anytime. Simply drag and drop the application shortcut onto the SendTo bar. This opens the Drag and Drop Registration Wizard so you can register the application with Pagis Pro. ◆ Scanner Setup Wizard The Pagis Scanner Setup Wizard helps you set up your scanner for use with Pagis and TextBridge, and helps diagnose and solve incompatibilities. You can start the wizard from the Pagis Scan Tool.
Contents ◆ Index Web Capture Tool Pagis allows you to specify a URL address for an Internet shortcut which is saved in your Pagis Inbox or a Pagis Folder, and rendered as a URL Thumbnail. By double-clicking the thumbnail, you launch your browser and go right to the URL address. ◆ Direct scanning to many popular applications Pagis Pro allows you to scan documents directly into many applications.
Contents ◆ Index URL Thumbnails Pagis allows you to save shortcuts to Internet addresses using the Web Capture tool. These shortcuts are rendered as thumbnails in the Pagis Inbox and Pagis Folders. You can annotate and edit by double-clicking the thumbnail to open it in the Pagis Editor. You can browse to the associated website by double-clicking on the Browse button.
Contents ◆ Index Add searchable annotations to scanned documents The Pagis Editor enables you to add comments and draw emphasis to key parts of your scanned documents before distributing them. Some of the annotation tools include margin note, sticky note, highlighter, arrow, line, circle, rectangle, and stamp. You can later search by any text annotations you add. ◆ Edit scanned images The Pagis Editor includes integrated image editing tools (Windows Paint or other integrated software).
Contents ◆ Index Search network drives and removable media Pagis allows you to search and retrieve information not only on your local system, but on network drives, Jaz™ drives, Zip™ drives, floppy disks, and CD-ROMs. ◆ Create and manage multiple search databases The Pagis Search Database Manager allows you to create and manage Pagis search databases on your system and removable media.
Contents 2 Index INSTALLING PAGIS PRO This chapter describes the Pagis Pro software installation and setup procedures. Specifically, it covers these topics: ◆ System requirements ◆ Installing and testing your scanner ◆ Installing Pagis Pro software ◆ Where to go from here ◆ Uninstalling Pagis Pro software Please read through the first three sections before proceeding with software installation. However, if you are ready to begin software installation, please turn to page 2–3.
Contents Index INSTALLING AND TESTING YOUR SCANNER Pagis Pro works with many popular desktop scanners. With its support of the TWAIN standard, Pagis Pro can work with scanners and other devices, such as digital cameras, that provide their own TWAIN drivers. Note Check the Pagis Pro home page on the World Wide Web for the latest list of supported scanners and digital cameras: http://www.scansoft.com Scanners require a TWAIN source driver, which is provided by the scanner or interface card manufacturer.
Contents Index INSTALLING PAGIS PRO SOFTWARE After you have installed and tested your scanner, you are ready to install Pagis Pro software. This section covers these topics: ◆ If you already have TextBridge ◆ Upgrading from an earlier Pagis version ◆ Running the Pagis Pro setup program If you are a new Pagis user, go directly to “Running the Pagis Pro setup program” in this chapter.
Contents Index Second, you can keep your old Pagis search databases and use them with this new version of Pagis Pro. An Upgrader program is provided for this purpose. See the subsection, “Upgrading an old Pagis search database,” for information about how to do this. Uninstalling the old Pagis software You cannot have two versions of Pagis on your computer at one time. However, it is not necessary to uninstall your old software, since Pagis has simplified this for you.
Contents Index 3. On the Pagis Main Install Window, click Install Pagis Pro. Depending on your system, a message might inform you that Microsoft DCOM is not installed on your system Figure 2–1). Click to install Microsoft DCOM if this message displays Figure 2–1. Microsoft DCOM Information Screen 4. If the Microsoft DCOM Information Screen displays, click OK. Otherwise, go to step 6. Microsoft DCOM is then installed on your system and you will be asked if you wish to restart your computer. 5.
Contents Index Read the instructions Click Next to proceed Figure 2–2. Welcome dialog box 6. Click Next in the Welcome dialog box. Pagis checks your system requirements. If your system does not meet the minimum necessary requirements, a report is displayed and asks whether you wish to continue anyway. Click No, if you do not wish to continue installing Pagis at this time. Pagis Pro setup will close. Click Yes if you wish to continue without meeting the minimum system requirements.
Contents Index If your system meets the minimum requirements, or if you choose to continue installing Pagis without meeting the minimum requirements, the Pagis Pro Software License Agreement is displayed in a scrolling window. 7. Read the license agreement, then: Click No if you do not accept the license agreement. Pagis Pro setup will close. Click Yes to proceed with installation. The next screen lets you specify the Setup Type—Typical or Custom. 8.
Contents Index 9. Deselect any components you do not want to install, then click Next to continue. The Choose Destination Location dialog box appears (Figure 2–4). Read the instructions Click Next to proceed Figure 2–4. Choose Destination Location dialog box 10. Specify a different installation drive and directory if necessary, then click Next. The next screen lets you specify the components to be installed. The Select Program Folder dialog then appears (Figure 2–5).
Contents Index Read the instructions Name of the Pagis Program Folder Existing programs Click Next to proceed Figure 2–5. Select Programs Folder dialog box 11. Accept the default name or type another name for the folder in which Pagis is to be installed, then click Next. The setup program now installs Pagis Pro program files on your Start menu. After all program files are installed, a dialog box appears so you can indicate where to create the Pagis Inbox (Figure 2–6).
Contents Index Read the instructions Click Next to proceed Figure 2–6. Choose Pagis Inbox destination location dialog box 12. Accept the default location or browse to the destination drive where you wish to create the default Pagis Inbox. 13. Click Next on the Choose Destination Location dialog box to finish installing Pagis. This installs all of the selected program files, the PDF documents, adds all of the Registry entries, and creates the Start Menu entries.
Contents Note Index It is highly recommended that you register your copy of Pagis Pro. This assures that you are kept up-to-date on software updates and upgrades. After you either fill out the registration screen or cancel it, the Installation Complete dialog box appears (Figure 2–7). Read the instructions These boxes, if checked, run the Multimedia Tutorial and display the Readme file Click Finish when you are done Figure 2–7.
Contents Index ☞ It is recommended that you read the Release Notes for any last minute information that may affect the way your system configuration or scanner run with Pagis. Click Finish on the Installation Complete dialog box to finish the installation process. A dialog box then appears, recommending that you restart your system. You must restart your system before using Pagis Pro. 15. In the dialog box, specify whether you want to restart your PC now or later, then click OK.
Contents Index The program Upgrader.exe is used to upgrade Pagis search databases from Pagis 97 and Pagis SE to Pagis Pro 3.0, while Upgrader2.exe is used to upgrade search databases from Pagis 2.0 and Pagis ScanWorks to Pagis Pro 3.0. These upgrade files are located in the installation directory that you specified for Pagis Pro. 4. Double-click on the Upgrader.exe or (Upgrader2.exe) program to run it.
Contents Index Click to close the Upgrader and complete the operation Figure 2–9. Upgrader shows that the conversion was successful The new Pagis search database is now available with all of Pagis Pro's search and retrieval tools. 6. Click OK to complete the operation. You can now use the upgraded search database with Pagis Pro. Please refer to “Pagis Search Database Manager and Update Tool” and “Search Tool” in Chapter 4 for complete information.
Contents Index UNINSTALLING PAGIS PRO To restore your PC to the state it was in before you installed Pagis Pro, use the following procedure. Note Any Pagis documents that you created after installation are not removed by uninstalling Pagis Pro. If any of these documents were stored in the Pagis Inbox folder, the folder is not removed either. 1. Close all active applications, including the Pagis Inbox. 2. From the Start Menu, click on Settings, then click on Control Panel. 3.
Contents Index 5. In the Remove Shared File dialog, click Yes To All only if you know the files are not be sing used by another program; click No to All if you don't know whether any of the shared files are being used by another program. Click Yes again to confirm. The uninstall process continues. When the process is completed, an “Uninstall completed” message is displayed. 6. Click OK. This displays a message recommending that you restart your computer. 7. Click OK.
Contents 3 Index LEARNING PAGIS PRO Assuming that you successfully completed the setup steps in Chapter 2, you are ready to learn more about Pagis Pro.
Contents Index PAGIS INBOX — THE PAGIS CONTROL CENTER When you installed Pagis Pro, the Setup program places the Pagis Inbox icon on your Windows desktop. The Pagis Inbox is your main control center for accessing and using the Pagis tools and features. Think of the Pagis Inbox as a greatly enhanced Windows folder. It has all the usual features of a Windows folder, plus access to all the Pagis tools.
Contents Index The Pagis Inbox can display scanned and electronic documents (Word, Excel, and so on) as Thumbnails, miniature views of the actual documents. Each thumbnail has a small icon on its lower right corner that identifies the file type (such as Pagis, Word, or Excel). A Size tool in the Pagis Inbox allows you to increase or decrease the size of thumbnails.
Contents Index Table 3–1. Pagis ToolBar Tools (cont.) Click To Launch The Scan Tool—which has Scanner, Copier, and Fax options to perform all of these tasks. You can also run the Scanner Setup Wizard from the Scan Tool. This tool helps you diagnose and fix scanner problems. Web Capture Tool— to store snapshots of web sites in Pagis (XIF) documents, which you can use as shortcuts to the actual web site by clicking an attached Browse button.
Contents Pagis SendTo Bar Index The Pagis SendTo Bar (Figure 3–3) is a standard component of the Pagis Inbox. Also during installation, Pagis looks for all the applications on your computer and adds shortcuts for them to the SendTo Bar. Drag a scanned document to any shortcut on the SendTo Bar to import it to an application Figure 3–3. SendTo Bar The SendTo Bar provides a powerful, fast and convenient way to import scanned documents to the other applications on your system.
Contents ◆ Index Netscape Navigator—Pagis Pro sends the document to TextBridge Pro, which performs document recognition and converts it to HTML format. Then Navigator opens automatically and displays the converted document. Pagis Pro’s SendTo Bar works similarly with a large number of Windows applications. See Appendix A, “Supported Programs and File Formats,” in Chapter 4 of this manual which is in Adobe Acrobat (PDF) format on the CD-ROM.
Contents Index 1. Place the page(s) to be processed into the scanner. If you have a scanner with an automatic document feeder, you can load a stack of pages. If you have a flatbed scanner, place the first page of the document on the platen. 2. Click the Scan icon on the Pagis ToolBar to display the Scanner tab (Figure 3–4).
Contents Index 4. Click the Scan button on the Scanner dialog box. ☞ With most flatbed scanners, Pagis Pro can perform a two-pass scan. This optimizes binary (black and white) scanning for the text layer and color scanning for the graphics layer. If you select Letter as the page type, or Photograph, Pagis Pro will only perform a one-pass scan. This is because Pagis Pro does not need to segment the resulting file into multiple layers.
Contents Index A More Pages dialog box appears allowing you to select a different page type for this next page (Figure 3–6). Click to scan the next page of the document Select a different page type if necessary Figure 3–6. More Pages dialog box 7. Specify the page type for the next page, and click the Scan button. Continue from Step 5 to scan additional pages. 8. On the Scanner Progress dialog box (refer to Figure 3–5), click the Save button.
Contents Index COPYING A DOCUMENT When you direct Pagis Pro to copy a document, it automatically does so in two stages: scanning the original document; then printing it to the specified printer. Pagis Pro can make very good quality copies using practically any supported scanner/printer combo. However, if you have both a color scanner and a color printer, Pagis Pro can make excellent color copies.
Contents Index ☞ For more details about the settings you can adjust for copying, please refer to Chapter 4. Click to start the copy process Click here and type the number of copies Specify size, enhancement, and collation as needed Figure 3–7. Copier tab on the Scan Tool 4. Click the Copy button to start the copy process. As the first page of the document is scanned, a Copier Progress dialog displays the status of the job.
Contents Index Click to scan more pages to be copied Scanned pages to be copied are stored here temporarily When all pages are scanned, click to print Figure 3–8. Copier Progress dialog box 5. Insert the next page of the document in the scanner. In the Copier Progress dialog box, click More Pages. The next page is scanned and added to the Copier Progress page area. Repeat this step for each additional page. When all pages have been scanned, go to Step 6. 6. Click the Print Copy button.
Contents Index FAXING A D OCUMENT In Pagis Pro, faxing a document involves three separate operations—scanning the original document; optimizing the image quality; and sending the image(s) to your fax software (for example WinFax™ Pro). After Pagis Pro sends the image to your fax software, you specify the fax phone number and send the fax as you ordinarily would. Refer to the documentation that came with your fax software for additional instructions.
Contents Index Specify the fax quality setting Click to start the Fax process Figure 3–9. Fax tab on the Scan Tool 4. Click the Fax button to start the fax process. The first page of the document is scanned. A Fax Progress dialog displays the status of the job. When the page is completely scanned, it appears as Page 1 in the Fax Progress window (Figure 3–10, next page). 5. If you are faxing a multiple-page document, go to Step 6 to scan the next page.
Contents Index Click to scan more pages to be faxed Scanned pages to be faxed are stored here temporarily When all pages are scanned, click to send to your fax software Figure 3–10. Fax Progress dialog 7. Click the Send Fax button. All scanned pages are saved to a temporary file, then your fax software takes over. 8. When the fax process is completed, the temporary document is automatically discarded.
Contents Index E-MAILING A XIF IMAGE If you have electronic mail (such as AOL or Microsoft Outlook) installed, you can e-mail documents of any format to other electronic mail users. Using Pagis, you can even e-mail a XIF document attached to a Pagis MiniViewer to a Windows user who does not have Pagis. The recipient then just double-clicks on the received file to open and view it.
Contents Index no conversion Select if the recipient has either Pagis or Pagis Viewer installed. JPEG Select if you wish to convert the XIF file to JPEG format at the recipient's end. Send with Viewer Select if the recipient does not have Pagis or Pagis Viewer installed. 2. Click the Send with Viewer radio button. This option allows you to take advantage of XIF's small file size, while it allows the recipient to view XIF documents without actually having Pagis Pro installed. 3.
Contents Index Table 3–2. Editors and Viewers Supplied by Pagis Pagis Editors and Viewers How to access — How each is used Pagis Editor Pagis Pro users access the Pagis Editor by double-clicking a XIF file in the Pagis Inbox. The Pagis Editor is used to view and edit scanned image and text documents. It also allows you to add annotations and fill in scanned forms Pagis Viewer Non-Pagis users download the Pagis Viewer from the Pagis Web site to view documents received from a Pagis user.
Contents Index REFINING AND ANNOTATING A D OCUMENT With the Pagis Editor, you can color correct, straighten, crop, and reorder pages in a scanned XIF document. You can also add annotations and draw emphasis to key parts of the document. To perform those editing tasks on a XIF document, do this: 1. In the Pagis Inbox or other folder, double-click the XIF document that you want to edit. Pagis Pro displays the document in the Pagis Editor window (Figure 3–13).
Contents Index 2. Adjust the document view. You can use the tools on the Standard Toolbar (Figure 3–14) or commands in the View menu to change the way you see your document in the Editor window. New Auto Image Enhance Open Rotate Left 90° Save Manual Straighten Print Crop to Region Print Preview Forms Fill Cut Zoom Percentage Copy Picture Edit OCR Paste Zoom Undo Pan Redo Select Figure 3–14.
Contents Index With a page selected in the Editor window, click this button to display the Auto Refine dialog (Figure 3–15). Here you can perform image enhancement on the current page. Click to apply the enhancements to the selected page Select enhancement options Figure 3–15. Auto Refine dialog box Refer to the on-line help and to Chapter 4 for more information about the Image Toolbar and Auto Refine options. 4. Add annotations to the document.
Contents Index Line tool Circle Arrow tool Rectangle Highlighter tool Tool options Margin note tool Stamp Sticky note tool Freehand Figure 3–16. Annotation toolbar For example, you can use the circle tool to draw attention to an illustration in your document (Figure 3–17). 1 2 Click the upper left corner of the area to be circled 3 Drag the cursor to the lower right corner Select the circle tool 4 Release the mouse. Circle is selected. Figure 3–17.
Contents Index SCANNING AND TYPING INTO A FORM The Pagis Editor also provides tools to scan a form, detect the form fields, and enter text into these fields. For example, you might want to scan and fill out a purchase order, invoice, loan application, or tax return. After you fill out the form, it is ready to be printed, faxed, e-mailed, or saved. To scan and type into a form, use the following procedure: 1. Place the form to be scanned into the scanner. 2. Click the Edit icon on the Pagis ToolBar.
Contents Index Figure 3–18. Pagis Editor with a scanned form 7. Pull down the Forms menu in the Pagis Editor and choose Detect Fields. The Editor looks for horizontal lines on the scanned image. The detected fields are placed in a layer above the image file in cyan (light blue) for higher visibility. 8. Prepare to type into the fields. 3–24 • You can edit the size of any field. Click it to display corner handles. Click and hold on a handle and move it until the field is the desired height and width.
Contents • Index Before entering text in the fields, you can pull down the Forms menu and select the Options command. This displays the Forms Options dialog box, which lets you specify the font attributes (Figure 3–19). Specify font attributes Click to close the dialog box and confirm the new options Click to apply attributes to all fields Figure 3–19. Forms Options dialog box 9. Type into the fields. • Position the cursor on a field, then double-click on it. A typing cursor appears.
Contents Index SCANNING A DOCUMENT I NTO A TEXT APPLICATION You can scan a document directly into a text application such as MS Word or MS Excel to begin working on it immediately. Pagis scans the document, then uses the built-in TextBridge OCR to recognize and convert the scanned document. The converted document then opens automatically in the text application. Follow these steps to scan a document directly into any application on your system. 1. Place the page(s) to be processed into the scanner. 2.
Contents Index 3. Select the page type that most closely describes the document to be scanned. 4. Open the ScanTo box and select the text application into which the document is to be scanned. The ScanTo box lists all the applications on the SendTo Bar. 5. Click Scan. As the page is being scanned, a Scanner Progress dialog box tracks scanning status.
Contents Index SEARCHING FOR A D OCUMENT The Pagis Pro Search Tool provides a powerful means to find and access scanned and electronic documents on your hard drives, Jaz™ (and other removable) drives, and CD-ROMs. Using the Search Tool, you can define simple or complex searches to find any electronic text file, any scanned image file that contains text, or any file to which you assigned keywords.
Contents Index Figure 3–21. Search Tool dialog box • Open the Look in box and select a Pagis Search Database to update, or leave the selection on All Pagis Search Databases. • Click the Update Now button to update the selected Pagis search database(s). A status dialog informs you of the operation’s progress (Figure 3–22). Click to minimize the screen and update in the background Click to stop updating the search database Progress information File being added Figure 3–22.
Contents Index 2. In the Search Tool dialog box, define the search: For a practice session, enter “Erica” in the Containing text field. “Erica” is in one of the sample files provided with Pagis Pro. In the Look In list box, specify Pagis Folders. Before you begin a search, you can also specify a number of search parameters—for example, search options such as Match Case, date and time conditions, keywords that you had previously assigned, and so on. These options are described in more detail in Chapter 4.
Contents Index 4. View the document(s). You can view or open the listed document(s) just as if they were shown in a standard Windows Explorer view. When you double-click a non-XIF file, it opens in the Pagis MiniViewer; XIF documents open in the Pagis Editor. You can click the hyperlinks (blue underlined text) in a found document to display the document with the search hits highlighted.
Contents Index RUNNING OCR ON A D OCUMENT Built into Pagis Pro is ScanSoft’s award-winning TextBridge Pro OCR (optical character recognition) program. TextBridge Pro provides a range of features that no other OCR program can match. In addition, TextBridge Pro is designed to be very easy to use—either as a standalone program or from within Pagis Pro. There are several ways to use TextBridge Pro: ◆ Standalone—TextBridge Pro is available from the Windows Start menu in the Pagis Pro program group.
Contents Index ☞ You can OCR other image types—for example, TIFF, PCX, BMP—however, they must be black and white. TextBridge can only process color documents if they are XIF documents. 2. Point to the document, and holding down the left mouse button, drag it to your word processor icon on the Pagis Send To Bar. ☞ You can also right-click the document and use the Send To command to send it to your word processor.
Contents Index With a word processor such as Word or WordPerfect, the recognized document should look virtually identical to the image. The difference is now you have formatted, fully editable text. ☞ Do not use TextBridge Pro to scan forms for the purpose of filling them in. TextBridge Pro is not designed to recognize and retain the layout of forms. Use the Pagis Editor instead.
Contents 4 Index USING PAGIS PRO In Chapter 3, you are introduced to the basic operation of Pagis Pro’s key features. This chapter provides a closer look at Pagis Pro tools, settings, and operation.
Contents Index Standard Menu bar (Pagis menu is added) Pagis ToolBar Enhanced Explorer view with document thumbnails Pagis SendTo Bar with shortcuts to other programs Figure 4–1. Open Pagis Inbox Pagis Inbox menus and commands The menu bar on the Pagis Inbox, and the menus and commands it contains, closely follow those of a standard Windows folder.
Contents Index Pagis commands in the File menu In the Pagis Inbox folder, the File menu includes the standard Windows commands—New, Create Shortcut, Delete, Rename, Properties, Close and, when a file is selected, Open and SendTo. When you select a Pagis (XIF) image specifically, additional commands appear in the File menu (Figure 4–2). These commands enable you to stack and unstack, convert, and update Pagis documents in Pagis search databases.
Contents Note Index When you choose the Large Icon view, Pagis automatically shows image files as small thumbnails. In addition, the Pagis ToolBar, Pagis SendTo Bar, and Thumbnails commands are provided to control the display of Pagis-related options in the Pagis Inbox view (see Figure 4–1). See “Document thumbnails” later in this chapter for more information about the Thumbnails feature. Pagis menu The Pagis menu (Figure 4–3) provides access to the Pagis Editor with the Open command.
Contents Index For more information about Drag and Drop Registration, see “Adding applications to the SendTo Bar” later in this chapter. Finally, the Pagis OCR Settings... command lets you change the TextBridge OCR default settings when you drag and drop a document. For related information, see “Running OCR on a document” in Chapter 3. Document thumbnails Another powerful Pagis Inbox feature is Thumbnails view, which you get by selecting the Thumbnails command in the View menu.
Contents Note Index The first time you open a Pagis Folder, or switch to Thumbnail view, Pagis creates a thumbnail image of every supported text and image file in the folder. This process can take several minutes if you have a large number of files. Check the status bar at the bottom of the window to determine when thumbnail creation is complete. Wait until the process is complete before doing anything else on your computer.
Contents • Index Click the Thumbnails tab; then click the checkbox labeled: Show the document’s name To show the document’s name beneath the thumbnail Show the document’s type To show the file type (for example, XIF, JPEG, and so on) beneath the thumbnail Show the document’s size To show the document’s size in kilobytes (KB).
Contents Index To hide the text labels: • With the mouse, right-click anywhere on the Pagis ToolBar. • Click Text Labels To change to small icons: • With the mouse, right-click anywhere on the Pagis ToolBar. • Click the Use Small Icons button. To detach it and make it a floating toolbar: • With the mouse, click and hold on the toolbar area below a tool (not on a tool). • Drag the mouse downward. Notice as you are moving it that the toolbar appears as a rectangular shape.
Contents Pagis SendTo Bar Index The Pagis SendTo Bar holds shortcuts to other programs on your system (such as your Web browser, word processor or spreadsheet application). The SendTo Bar provides a quick and simple way to import scanned Pagis documents to programs that support Windows drag-and-drop capabilities. Changing SendTo Bar options The SendTo Bar Properties dialog box enables you to modify its look and feel.
Contents Index To specify SendTo Bar options: • Click the Small Icon checkbox to display smaller versions of the program icons on the SendTo Bar. • Click the Show Label checkbox to display the shortcut label for the program icons on the SendTo Bar. Adding a program to the SendTo Bar During Pagis Pro installation the applications on your Start menu are added to the SendTo Bar. If you later install new programs, you can easily add shortcuts for them to the SendTo Bar.
Contents Index Verify that the correct program path is here Click to continue the process Figure 4–7. Create New Shortcut dialog box 4. Enter a new name if desired for the shortcut. Click Next to continue. This displays a Drag and Drop Registration dialog that informs you whether the program is already registered with Pagis Pro. 5. Click Finish. If the program was already registered, you are finished. The shortcut is now added to the SendTo Bar.
Contents Index Removing a program from the SendTo Bar To remove a program from the SendTo Bar: 1. Right-click on the SendTo Bar. This displays a context menu. 2. Click the SendBar Properties command. This displays the SendTo Bar Properties dialog (refer to Figure 4–6). 3. On the SendTo Bar Properties dialog, click the SendTo Programs tab. 4. On the SendTo Programs tab, click the Remove button. This displays the Remove Item From Pagis SendTo dialog box with a list of program shortcuts on the SendTo Bar. 5.
Contents Index Changing the Pagis Inbox location in your file system The Pagis Inbox folder, by default, has the following location: C:\Pagis Inbox To store all future scanned documents on your D: drive, you could create a folder with the following path name, for example, and make this the new Pagis Inbox: D:\My Scanned Documents To specify a different folder as the Pagis Inbox location, use the following procedure: 1.
Contents PAGIS FOLDERS Index To extend the availability of Pagis Pro tools in your Windows file system, you can convert any standard folder to a Pagis Folder. A Pagis Folder has all the same features as the Pagis Inbox— Pagis ToolBar, SendTo Bar, Thumbnails, and so on. However, there can only ever be one Pagis Inbox. Creating a Pagis Folder To convert a standard Windows folder into a Pagis Folder: 1. Locate the Windows folder you want to convert to a Pagis Folder. 2.
Contents Index 3. Select the Remove Pagis Attributes from Folder command. The Pagis Folder symbol is removed from the folder; when you open the folder, all Pagis enhancements are removed. Pagis Folders and Pagis Search Databases There is constant communication between Pagis Folders and the Pagis Search Database Manager, allowing the following updates to occur automatically: ◆ When you create a new Pagis Folder, it is automatically added to the default Pagis Search Database.
Contents Index About Pagis (XIF) files To use Pagis Pro effectively, it is helpful to understand the eXtended Image File (XIF) format. This format is central to the many features that Pagis Pro provides.
Contents Index Text color layer Text layer (for OCR) Color image segments (shown as one layer) Background tint layer Figure 4–8. XIF image file layers For example, the text layer is typically stored at 300 or 400 dots per inch resolution in one-bit binary (black and white) color depth. This enables you to index the document for full search and retrieval. It also enables you to OCR the document so you can use the actual text in your word processor or other application.
Contents Index To maintain the small file size, Pagis Pro provides optimal data compression to each layer in the XIF file. This means you can scan a full-color magazine article and save it in a file smaller than 100Kb on your hard drive. With conventional scanning software, and no file compression, the same file would be upwards of 10 Mb in size. Enhanced context menu When you right-click on any file in Windows, a context menu appears with commands such as Open, Print, Copy, Create Shortcut, and so on.
Contents Index 1. In an Explorer view (for example, the Pagis Inbox), select the XIF files to be stacked. 2. Point to one of the files in the selected group and hold down the right mouse button. This displays the context menu (refer to Figure 4–9). 3. From the context menu, select Stack Documents. This displays the Stack Files dialog. A message on the dialog identifies which of the selected files will receive the stacked pages. ☞ The target file is always listed first.
Contents Index Unstacking documents When you select one or more XIF documents in the Explorer, Pagis Pro loads additional commands in the File menu. One command, Unstack Document, lets you create a new XIF file for each page in the original XIF file. To unstack a document: 1. In an Explorer view (for example, the Pagis Inbox), select the XIF file to be unstacked. 2. Point to the file and hold down the right mouse button to display the context menu (refer to Figure 4–9). 3.
Contents Index To convert an image file to a different image format: 1. In an Explorer view on the desktop, select the image file that you want to convert. ☞ In addition to XIF, Pagis Pro can both input and output many popular image file formats including TIFF, BMP, PCX, DCX, FlashPix, JPEG, PICT, and more. For the complete list, see Appendix A, "Supported Programs and File Formats". 2. With the mouse pointer on the selected image file, click and hold the right mouse button.
Contents Index When you click the Options button, the Export Options dialog box is displayed (Figure 4–11). Specify color depth and resolution Click OK to close the dialog box Figure 4–11. Export Options dialog box • • Specify the appropriate color depth and resolution combination for the output file: Black and White; High Resolution Use this for line-art graphics, or for images destined for OCR.
Contents Index Adding files to the Pagis Search Database A convenient way to add documents to the Pagis Search Database, and to update the database, is from the context menu of any document in a Pagis-supported format. Supported formats include most popular word processor and image formats. For a complete list, see Appendix A, “Supported Programs and File Formats.” Complete the following steps to easily add new files to the database from the context menu: 1. Open the Pagis Inbox or a Pagis Folder. 2.
Contents Index With multiple documents selected, when you display the context menu, if none of the selected files are supported for inclusion in a Pagis search database, the Update Pagis Search Database command is not available. If some of the selected files are, and some are not, supported for inclusion, Pagis generates an error message: Pagis cannot update the Pagis Search Database for one or more files that were selected. Please change your selection and try this operation again.
Contents Note Index To add Pagis Search Database properties, the file(s) must be in a Pagis Search Database, or must at least must be located in a folder that is included in a Pagis database. For more information about defining Pagis search databases, refer to “Pagis Search Database Manager and Update Tool” later in this chapter. 1. Right-click on the file or files for which you want to define Keyword properties. The context menu appears (refer to Figure 4–9). 2. Select the Properties command.
Contents Index 3. Click the Pagis Search Database tab to bring it to the front. Fields for Title, Author, and Keywords are shown. ☞ If you select multiple files, the Title and Author fields are blank (unless they are identical for all files), and the Keywords field contains only those keywords that are common to all files. 4. Enter text for Title, Author, and Keywords, as desired. You can leave any of these fields blank if you choose. Separate each Keyword by a comma, semi-colon, or slash. 5.
Contents Index 1. Right-click on the document. The context menu appears (refer to Figure 4–9). If you do not have the application that the document was originally created with, you can click the Open command. If you do have the associated application, but would like to open the document with the viewer anyway, you can click the Open using Pagis command. 2. Click the Open or Open using Pagis command. The Pagis Document Viewer opens and displays the document (Figure 4–13).
Contents Index File menu The File menu in the Document Viewer includes the standard Windows commands—Open, Properties, Print, Page Setup, and Exit, with some differences noted in Table 4–1. Table 4–1. File menu commands in the Pagis Document Viewer Command Function Open Allows you to open a different document in the current Pagis Document Viewer. Since the Document Viewer can only hold one document at a time, the first document is closed when the second document is opened.
Contents Index Edit menu The Edit menu includes the standard Windows commands—Copy, Select All, and Find. These are described in Table 4–2. Table 4–2. Edit menu commands in the Pagis Document Viewer Command Function Copy Copies the currently selected text or image to the Windows clipboard, which you can then paste into a different document. Select All Selects the entire contents of the current document, which you can copy to the clipboard.
Contents Index View menu The View menu includes several commands for changing the window view, as described in Table 4–3. Table 4–3. View menu commands in the Pagis Document Viewer Command Function Page Layout Displays the current document in the standard page layout view as in MS Word, for example. This view displays each page as a separate entity, with distinct page boundaries and drop shadows. Toolbar Displays or hides the viewer toolbar.
Contents Index SCAN TOOL (SCANNER, COPIER, FAX) The Scan Tool (Figure 4–14) is the central document capture and communication program in Pagis Pro. It includes the scan, copy, and fax controls. The Scan Tool directly controls your scanner (or digital camera), or connects to the device’s TWAIN interface. Either way, with the Scan Tool, you can capture paper documents, and save them as XIF files, or send them to a printer or fax program. Click one of the tabs to bring it to the front Figure 4–14.
Contents Index Setting up your scanner or digital camera to work with Pagis The first time you open the Scan Tool after installing Pagis, the Scanner Setup Wizard appears. The Scanner Wizard guides you through the process of selecting your scanner or digital camera to use with Pagis Pro, and if necessary, helps you diagnose and fix any problems it encounters. This section discusses information you need to know about using your scanner or digital camera with Pagis.
Contents Note Index Pagis Pro can connect to, but may not be able to directly control, all TWAIN scanners, and digital cameras. In such cases, you start the scanning process in Pagis. The manufacturer's TWAIN interface then appears, allowing you to control scanner or camera settings and operations.
Contents Index The wizard selects the default scanner on your system, if there is one Select the appropriate option Click Next to proceed Figure 4–15. Scanner Setup Wizard Dialog Box 2. Click the Select scanning source radio button to select a scanner. If your scanner has already been installed and tested on its own, it should be listed in the Scanner Setup Wizard dialog box (Figure 4–16).
Contents Index Select your scanner if it is listed, or select No scanner Click Next to proceed Figure 4–16. Scanner List Dialog Box If you select a scanner from the list, the Wizard displays a dialog box and asks if you want to test your scanner configuration (Figure 4–17). Click to specify testing your scanner setup Figure 4–17.
Contents Index 4. Continue to follow the directions on the screens as directed by the Scanner Setup Wizard to complete all the tests. Once your scanner tests successfully with the Wizard, the Successful Scanner Connection dialog box appears. If no scanner is found, or if the connection fails, the Wizard displays the Scanner Not Found dialog box.
Contents Index Specifying scanner properties In the Scan Tool, scanner properties define how you want to scan the document; specifically the color depth and resolution, the brightness and contrast levels, and the page size. To specify scanner properties, use the following procedure. Note If you set up Pagis Pro in the Scanner Setup Wizard to run your scanner with its own TWAIN interface, you will specify all scanner properties in the TWAIN interface. You will not have access to Pagis scanner properties.
Contents Index Define the original document Define resolution, OCR quality, and color depth Depending on your original, lighten or darken the scan Specify page size if different from default Click OK when you are done Figure 4–18. Scanner properties dialog box 3. Specify the contents of the original document—Text and Pictures, Text only, or Picture only. If you specify Text and Pictures, Pagis Pro will perform a segmentation, or layering, pass on the scanned image.
Contents Index 4. Specify color and resolution. • Text—If you plan to run OCR on the scanned document, make sure to specify a resolution of 300 to 400 dots per inch (dpi). Also click the Enhance for OCR Accuracy checkbox for best results. • Picture—For most practical purposes, a resolution of higher than 200 dpi is unnecessary. However, you are limited only by the highest resolution your scanner supports. • Color—Most popular color scanners support 24-bit color (millions of colors).
Contents Index 6. Specify another standard page size or a custom page size. • Standard— The list box contains the default page sizes supported by your scanner (for example, Letter, A4, A5, and so on). • Custom—Click this button to display the Custom Page Size dialog box (Figure 4–19), and create a new custom size that will be added to the list box. Specify new page size Specify measurement units Click OK when you are done Figure 4–19. Custom Page Size dialog box 7.
Contents Index Table 4–4. Scan Tool Page Refinement Properties Setting Description Auto Straighten If the page image is tilted, Pagis straightens it (up to 10 degrees). Auto Orient If the page image is improperly oriented (turned 90 degrees), Pagis orients it correctly. Auto Crop If the actual image is surrounded by white space, Pagis automatically crops (removes) the space. Remove Dots If the page image has noise (unwanted spots), Pagis removes them.
Contents Index To specify page refinement settings: 1. Click the Scan icon on the Pagis ToolBar. 2. With the Scanner, Copier or Fax tab displayed, choose the page type that most closely resembles your document, then click: This displays the Properties dialog (refer to Figure 4–18). 3. Click the Page Refinements tab to display this group of settings (Figure 4–20). Click on or off page refinement settings, as desired Click OK when you are done Figure 4–20.
Contents Index 4. Specify the page refinements you want. Refer to Table 4–4 for details. 5. Click OK when you finish specifying Properties. Click another tab to define other types of properties. Specifying auto save properties When you select Properties from the Copier or Fax tab of the Scan Tool, you can access Scanner and Page Refinement properties. From the Scan Tool’s Scanner tab, however, you have access to two additional types of properties.
Contents Index Specify new file name Specify image format and compression level Specify if you want to locate or edit the document after scanning Click OK when you are done Figure 4–21. Auto Save properties tab 6. Specify the image format and the compression level. The default is to save the image to XIF format. However, Pagis Pro supports output to many popular image formats including TIFF, BMP, JPEG, PCX, FlashPix, and more. Click the list box to select a different image format.
Contents Index Specifying keyword properties The Scan Tool enables you to define Title, Author, and Keyword defaults for each page type. Every time you scan a document with a particular page type, it is automatically given these attributes. You can later search your Pagis search databases for documents based on this information. Note For complete information about searching for documents, see “Search Tool” later in this chapter. To specify keyword properties, use the following procedure: 1.
Contents Index Scanning documents Pagis Pro provides versatile document scanning and image acquisition features.
Contents Index 3. Select the page type of the document to be scanned. Select the page type that most closely approximates the document you intend to scan. If you are not sure, the Any Document page type is the default and works well for most documents. Select Letter if you are scanning a simple black and white document (letter, memo, or report for example). Scanning is faster and the file will take up little space. Select Magazine Article if your document has both text and pictures.
Contents Index 5. Specify Save and Close options on the Scan Tool. The Auto Save checkbox is on by default. This automatically saves the document to the default file name and location specified in Auto Save properties. To display a standard Save As dialog box when scanning is complete, click the Auto Save checkbox off. The Close when done option is off by default. Click the checkbox on if you want the Scan Tool to stay open after you finish scanning a document. 6. Click the Scan button on the Scanner tab.
Contents Index 7. To continue scanning go to Step 8. To end scanning and save your document, go to Step 10. A More Pages dialog box appears allowing you to select a different page type for the next page (Figure 4–24). 8. Insert the next page into the scanner, and click the More Pages button. Click to scan the next page of the document Select a different page type if necessary Figure 4–24. More Pages dialog box 9. Specify the page type for the next page, and click the Scan button. 10.
Contents Index Scanning a double-sided document to a XIF file If your scanner is equipped with an automatic document feeder (ADF), you can scan a stack of pages and have Pagis Pro process them continuously. Additionally, with an ADF, you can process double-sided documents and have Pagis Pro automatically collate them. Note This feature is available only on scanners with an ADF, or sheetfed scanners that can accept a stack of pages. It does not work with flatbed or single-page-at-a-time sheetfed scanners.
Contents Index 4. Click the Properties button to fine-tune settings for the document you are about to scan. For example, you might want to adjust scanner brightness, color depth, or resolution, or turn on or off some of the page refinement settings. Additionally, you might want to specify a file name and location for the scanned document. Finally, you might want to add keyword search properties for the document.
Contents Index 7. Scan the reverse sides of the double-sided document. • Turn the stack of pages over in the scanner so that the reverse sides of the pages are scanned in descending order (for example, 10, 8, 6, 4, and 2). • Click the Other Side button to start scanning. The Scanner Progress dialog box continues to track the scanning status. Note that, as the even-numbered (reverse) pages are scanned, they are collated and appear in the thumbnail view in correct order. 8.
Contents Index During scanning, Pagis Pro automatically converts the scanned data into the target application’s file format. When scanning is complete, Pagis Pro launches the target application and sends it the formatted data. To scan a document directly into an application: 1. Place the original document or photograph in the scanner. 2. Click the Scan icon on the Pagis ToolBar to display the Scanner tab (refer to Figure 4–14). 3. Select the page type of the document to be scanned.
Contents Index 8. Insert the next page into the scanner, and click the More Pages button. A More Pages dialog box appears allowing you to select a different page type for this next page (refer to Figure 4–24). 9. Specify the page type for the next page, and click the Scan button. 10. Continue from Step 8 to scan additional pages. When you finish scanning, go to Step 11. 11. On the Scanner Progress dialog box (refer to Figure 4–23), click the Done button.
Contents Index 1. Use your digital camera to take photographs. These photographs are stored internally in your digital camera. 2. Connect the digital camera to your PC, and install its TWAIN source driver and control software. Refer to the camera manufacturer’s instructions for completing these tasks. 3. Start the Pagis Scanner Setup Wizard from the Scan Tool to select your camera’s TWAIN driver.
Contents Index The Close when done option is on by default. Click the checkbox off if you want the Scan Tool to remain open after you finish scanning a document. 8. Download the photograph(s) from your digital camera to Pagis Pro. • Click the Scan button on the Scan Tool’s Scanner tab. This displays the digital camera’s TWAIN interface. Please consult your camera manufacturer’s documentation for instructions to use these tools.
Contents Index Using Prescan to scan part of a document If you want to capture only part of a page, use the Scan Tool’s Prescan feature, as follows. Note The Prescan option is grayed out when you set up Pagis Pro to use a TWAIN scanner’s own dialog box, or if you are using a scanner with an ADF. Also, Prescan does not work with digital cameras. 1. Place the page to be processed onto the scanner flatbed. 2. Click the Scan icon on the Pagis ToolBar to display the Scanner tab (refer to Figure 4–14). 3.
Contents Index The Close when done option is on by default. Click the checkbox off if you want the Scan Tool to remain open after you finish scanning a document. 6. Click the Prescan button on the Scan Tool’s Scanner tab. As the page is being scanned, a Scanner Progress dialog box tracks scanning status. After the page is completely scanned, it appears in the Scanner Progress dialog box with a resizable scan rectangle around it (Figure 4–23). 7.
Contents Index 8. When the scan area is properly sized, click the Scan button. Scanning of just the defined area begins. After scanning is complete, additional buttons appear on the Scanner Progress dialog box (refer to Figure 4–23). 9. Click the Save button. Depending on the Auto Save properties: Copying documents • the scanned document is automatically saved to the specified file name and location, or a Save As dialog appears for you to name and locate the file.
Contents Index Select a printer Like most applications in Windows, Pagis Pro uses the default printer. If you only have one printer connected to your PC, you do not have to select a printer for the Copy function. However, if your PC is on a network, or you have more than one printer connected, use the following procedure to select a printer: 1. Click the Copy tool on the Pagis ToolBar. This starts up the Pagis Scan Tool with the Copier tab in front (Figure 4–26). 2.
Contents Index 3. Select and set up the printer you intend to use in the Copy process. • From the Printer Name list box, select the printer. • Specify paper size, source, and page orientation. • Click the Properties button to define additional options such as print quality. Refer to your printer documentation for more information. 4. Click OK in the Print Setup dialog box. Note that the new printer is shown in the Copy To field on the Copier tab.
Contents Index 2. In the Reduce/Enlarge list box, select the copy size. Reduce To Fit automatically resizes the scanned page so that it will fit within the selected paper size (taking into account the selected printer’s built-in nonprintable margins). 50% reduces the scanned image to half its original size. 62% reduces an 11-by-17-inch page to 8.5-by-11 inches (letter size). 71% reduces an 8.5-by-14-inch page so that it will fit onto an 8.5-by-11 inch page.
Contents Index 4. Specify whether you want page collation. Click Collate Copies on if you are scanning more than one copy of a multiple-page document. Pagis Pro then prints all document copies in correct page order, one at a time. 5. Click the Color Copy checkbox on to make color copies. If you have both a color scanner and a color printer, this checkbox is available to you. 6. Click the Properties button to further fine-tune scanner and page refinement settings.
Contents Index 3. Click the Copy button on the Copier tab to begin the copy process. As the page is being scanned, a Copier Progress dialog box tracks scanning status. After the page is completely scanned, it is printed immediately and the Copier tab (refer to Figure 4–26) is redisplayed. However, if you have collation turned on, the page appears as Page 1 in the Copier Progress dialog box. Additional buttons are added to copy more pages or begin the printing phase of the copy process (Figure 4–27).
Contents Index 5. Click the Print Copy button. All scanned pages in the Copier Progress window are printed the specified number of times and collated. When printing is completed, the scanned pages are discarded. If you would prefer to save the document, then copy (print) it later, use the Scanner Tab to scan the document to a XIF document on your system. When you are ready to print it, open the document in the Pagis Editor, and select the Print command from the File menu.
Contents Index Use the following procedure to select a fax printer: 1. Click the Fax tool on the Pagis ToolBar. This starts up the Pagis Scan Tool with the Fax tab in front (Figure 4–28). Click to change the Fax printer Fax printer is displayed here Figure 4–28. Fax tab in the Scan Tool 2. On the Fax tab, click the Fax Printer button. This displays a standard Windows Print Setup dialog.
Contents Index 3. Select and set up the fax printer you intend to use in the Fax process. • From the Printer Name list box, select the printer. • Specify paper size, source, and page orientation. • Click the Properties button to define additional options such as print quality. Refer to your fax documentation for more information. 4. Click OK in the Print Setup dialog. Note that the new fax printer is shown in the Fax To field on the Fax tab.
Contents Index 2. Click Enhance Text and Pictures to improve the quality of the faxed document. When you select this setting, Pagis Pro automatically: • straightens the document • removes dots, bleed-through, and other noise from scanned pages • performs segmentation to enhance text and picture quality 3. Click the Properties button to further fine-tune scanner and page refinement settings.
Contents Index Click to scan more pages to be faxed Scanned pages to be faxed are stored here temporarily When all pages are scanned, click to send to your fax software Figure 4–29. Fax Progress dialog box 4. If you are faxing a multiple-page document, go to Step 5 to scan the next page. If you are ready to fax the document, proceed directly to Step 6. 5. Insert the next page of the multiple-page document in the scanner. In the Fax Progress dialog, click More Pages.
Contents PAGIS EDITOR Index The Pagis Editor (Figure 4–30) enables you to open, view, refine, annotate, OCR, and edit pictures in Pagis (XIF) documents. You can open and edit other image formats in the Editor, as well. Built-in TextBridge Pro optical character recognition (OCR) tools enable you to export text from the scanned document into virtually any word processor or text editor. Editing and annotation tools Thumbnail view Full-page view Figure 4–30.
Contents Index This section provides a closer look at Editor features and capabilities, covering the following topics: ◆ Menus and commands in the Pagis Editor ◆ Toolbars in the Pagis Editor ◆ Inserting new pages into an open document ◆ Image editing and refinement ◆ Annotating documents ◆ Filling out forms ◆ Preparing a XIF document for printing ◆ Exporting XIF to other image formats ◆ Using OCR to capture text from the Editor Menus and Commands in the Pagis Editor This section briefly
Contents Index Most recently used file list Figure 4–31. File menu in the Pagis Editor Table 4–5 describes each command in the File menu. Table 4–5. File menu commands in the Pagis Editor Command Function 4–72 New Creates a new document with one blank page. You can import external image files, or scan a paper document, into this new file. New Window Launches another Pagis Editor window so that you can open another document.
Contents Index Command Function Save As Displays a standard Windows Save As dialog box to enable you save the current document to another name and/or location. A checkbox in the Save As dialog box enables you to save the current page only. The current page is the page currently displayed in the Pagis Editor page view area. Export Enables you to save the current XIF (version 3.0) document to another image format. For more information, see “Exporting XIF to Other Image Formats” later in this chapter.
Contents Index Command Function Scan Displays a version of the Scan Tool, customized for scanning pages directly into the open Editor document. For more information, see “Scanning new pages into an open document” later in this chapter. Exit Closes the Pagis Editor. If you made any changes to the document, it asks you first if you want to save the changes. Click Yes or No.
Contents Index Table 4–6. Edit menu commands in the Pagis Editor Command Function Undo Restores the document to the state it was in before you performed the last operation. For example, if you created an annotation on the page, the Undo command erases the annotation. Note that the Undo command changes its actual name depending on the last operation you performed. So, for example, if you created an Arrow annotation, the Undo command is named Undo Create Arrow.
Contents Index Command Function Move Page Lets you reposition the currently selected page. For more information, see “Re-ordering pages in the Editor” later in this chapter. Reverse Page Order Orders pages correctly when you have a scanner with an ADF that feeds pages in reverse order. For more information, see “Re-ordering pages in the Editor” later in this chapter.
Contents Index Command Function Fit in Window Zooms the page so that it fits entirely in the page view area. Fit to Width Zooms the page so that its width is properly sized to fit in the page view area. (Typically, the full height of the page is not displayed at this zoom value.) Toolbars Displays a dialog box with five checkboxes that you can click on or off to affect which toolbars are displayed, and how they are displayed.
Contents Index Insert menu This section provides brief summaries, and highlights important features, of the commands in the Pagis Editor’s Insert menu (Figure 4–34). Inserts page(s) from a file in front of the current page Inserts a blank page in front of the current page Figure 4–34. Insert menu Table 4–8 provides a brief description of the commands in the Insert menu. Table 4–8.
Contents Index Access TextBridge OCR tools Define the mouse pointer tool currently in effect Define general and export preferences Figure 4–35. Tools menu in the Pagis Editor Table 4–9 provides a brief description of the commands in the Tools menu. Table 4–9. Tools menu commands in the Pagis Editor Command Function OCR Enables you to launch the built-in TextBridge optical character recognition software on part or all of the displayed document.
Contents Index Command Function Zoom Places the mouse pointer in Zoom mode, which is indicated by the symbol. The plus sign (+) indicates that the Zoom command is in Zoom In mode. Hold down the Ctrl (Control) key on your keyboard, and it changes to a minus (–), indicating that the Zoom command is in Zoom Out mode. The Editor supports zoom levels of 25–800 percent. Options Displays a dialog box to specify general and save/export preferences in the Editor.
Contents Index Table 4–10 provides a brief description of the commands in the Page menu. Table 4–10. Page menu commands in the Pagis Editor Command Function Auto Refine Displays a dialog box with checkboxes for page, text, picture, and background refinement settings. See “Image Editing and Refinement” later in this chapter for more information. Refine Provides a cascading menu of refinement commands that you can run individually on the current page or selected image segment.
Contents Index Command Function Blur Applies an image enhancement filter to the current page, providing a softer appearance. Resize Displays a dialog box that lets you adjust the actual size of the current page. See “Resizing pages” later in this chapter for more information. Change Resolution Displays a dialog box to modify the resolution (dots per inch) of the current page. See “Changing resolution” later in this chapter for more information.
Contents Index Commands to create annotations Edit mode for a text annotation Change how annotations appear Figure 4–37. Annotate menu in the Pagis Editor Table 4–11 provides a brief description of the commands in the Annotate menu. For additional information, please see “Toolbars in the Pagis Editor” and “Making annotations in a Pagis document” later in this chapter. Table 4–11.
Contents Index Command Function which you can draw an arrow pointing to any area on the page. Line changes the mouse pointer to the line tool, with which you can draw a line on any area of the page. Circle changes the mouse pointer to the circle tool, with which you can create a circle on any area of the page. Rectangle changes the mouse pointer to the rectangle tool, with which you can create a rectangle on any area of the page.
Contents Index Command to create and edit form fields Change text settings for form fields Figure 4–38. Forms menu in the Pagis Editor Table 4–12 provides a brief description of the commands in the Forms menu. For related information, please refer to “Filling Out Forms” later in this chapter. Table 4–12.
Contents Index Toolbars in the Pagis Editor This section describes the Editor’s toolbars—Standard ToolBar, Annotation ToolBar, and Image ToolBar. Note All tools on the Editor’s toolbars have command equivalents. Please refer to the previous section, “Menus and commands in the Pagis Editor,” for more information. Standard toolbar In the Pagis Editor, the Standard toolbar provides many of the same tools you find in other standard Windows applications.
Contents Index Annotation toolbar In the Pagis Editor, the Annotation toolbar provides access to the same commands that are provided in the Annotate menu. Please refer to the “Annotate menu” section earlier in this chapter for more information. Figure 4–40 provides summary descriptions of the Annotate toolbar. Line Circle Arrow Rectangle Highlighter Options Text Stamp Sticky Note Freehand Figure 4–40.
Contents Index Auto Straighten Auto Crop Brightness/Contrast Separate Text and Pictures Manual Straighten Remove Specks Rotate Right 90° Rotate Left 90° Remove Lines Rotate 180° Remove Lines Crop to Region Picture Edit Auto Image Enhance Figure 4–41. Image toolbar in the Pagis Editor Inserting New Pages into an Open Document The Pagis Editor is a versatile image editing and manipulation tool.
Contents Index 3. Pull down the File menu and choose the Scan command. The Scan Tool appears with only the Scanner Tab visible. 4. On the Scanner Tab, specify the Page Type and, optionally, any additional Properties. For complete information about Scan Tool options, refer to ‘Scan Tool (Scanner, Copier, Fax)” earlier in this chapter. 5. Click the Scan button. Scanning begins. When all pages in the scanner have been scanned, you can scan additional pages, or end the job. 6. To end the job, go to Step 8.
Contents Index Pasting images from other applications The Pagis Editor can import a number of popular image formats, including TIFF, JPEG, BMP, PCX, DCX, PhotoShop, and many more. (See Appendix A for information.) 1. Select and copy an image from any imaging application (for example, PhotoShop) onto the Windows clipboard. 2. Then, in an open document in the Pagis Editor, pull down the Edit menu and select the Paste as New Page command.
Contents Index 2. Navigate to, and select, an image file to insert into the current document. You can select any image file format that Pagis Pro supports, including BMP, TIFF, JPEG, FlashPix, and many others. The image(s) from the selected file are inserted directly in front of the current page. If there are multiple pages in the selected image, each is inserted as a separate page in the Pagis document.
Contents Index The Reverse Page Order command is useful when you have a scanner with an ADF that feeds pages in reverse order. With such scanners, when you open the document in the Editor, the first page scanned will be Page 1, the second page scanned Page 2, and so on. To reverse the page order of all pages in the document, simply pull down the Edit menu, and choose the Reverse Page Order command.
Contents Index Auto refinement In the Tools menu of the Pagis Editor, the Auto Refine command displays a dialog box with checkboxes for page, text, picture, and background refinement settings. Check on or off the settings that you want to apply to the current page, then click OK in the Auto Refine dialog box. The settings in the Auto Refine dialog box are the same settings that you can specify during scanning.
Contents Index Table 4–13. Refine commands Command Use it Auto Straighten if the page (or pages) were scanned crookedly (only available for unsegmented pages). Auto Crop to trim off the white space around, for example, a scanned photograph. Note: This option may not work properly with some TWAIN scanners that perform their own cropping process. Separate Text and Pictures to have the Editor identify and segment text and pictures on the selected page(s).
Contents Index Straightening pages In the Editor’s Page menu, the Manual Straighten command turns the mouse pointer to a “carpenter’s square” (right-angle ruler). This tool enables you to draw a reference line on the displayed page and straighten the page along the reference line. When you click the Manual Straighten command, the Manual Straighten dialog box appears (Figure 4–43).
Contents Index Rotating pages In the Page menu of the Pagis Editor, the Rotate command provides a cascading menu with four options—Right 90°, Left 90°, 180°, and Any Angle. The first three commands rotate the entire page the specified number of degrees. The Any Angle command, which only works on unsegmented pages, displays a dialog box that lets you manually specify degree and direction of rotation (Figure 4–44). Click OK when done Specify angle of rotation Specify direction of rotation Figure 4–44.
Contents Index Adjusting brightness and contrast In the Editor’s Page menu, the Brightness & Contrast command displays the Brightness & Contrast dialog box (Figure 4–45). Click OK when done Adjust the slider controls upward or downward Figure 4–45. Brightness and Contrast dialog box In this dialog box, you can lighten or darken a page and increase or decrease the contrast between lighter and darker colors.
Contents Index Resizing pages In the Editor’s Page menu, the Resize command displays a dialog box that lets you adjust the actual size of the current page (Figure 4–46). Click OK when done Enter a new percentage to decrease or increase image size Figure 4–46. Resize dialog box You can adjust page size by percentage, or by the number of horizontal and vertical picture elements (pixels). For example, if the image was at 100 dots per inch resolution, 850x1100 would means 8.5x11 inches.
Contents Index The Black & White (1-bit) command provides a dialog box that lets you define how the grays and colors in the image are to be converted (Figure 4–47). You can select an output mode that is either best for text or for pictures. Click OK when done Specify conversion mode Figure 4–47. Convert to Black & White dialog box The gray settings convert the image to grayscale at either 4-bits or 8-bits per pixel (picture element). All color information is removed.
Contents Index Making Annotations in a Pagis document To make comments on scanned documents and to highlight information, you can use annotation tools provided in the Pagis Editor. Annotation tools include a Highlighter, Margin Note, Sticky Note, Arrow, Line, Circle, Square, Freehand, and Stamps. Annotation tools are described in Table 4–11 and illustrated in Figure 4–40 earlier in this chapter.
Contents Index 3. Create the annotation. If it is a text annotation (Margin Note, Sticky Note), a typing cursor appears and you can type in the text of your annotation. You can change to the selection arrow to resize the box that contains the text annotation. If it is a graphical annotation (Highlighter, Arrow, Line, Circle, Rectangle, Freehand), click, hold and drag the mouse to create the annotation. With the Stamp annotation, point and click the mouse.
Contents Index Table 4–14. Annotation Default Options Group Description Highlighter Color Select a color from the list box. Default is yellow. Text Text Color Select a color from the list box. Default is blue. Font Select a font from the list box. Default is Times New Roman. Stick Note Color Select a color from the list box. Default is Yellow Size Select a point size for text from the list box. Default is 18. Bold Italic Click a checkbox on or off to make text bold and/or italic.
Contents Filling Out Forms Index Pagis Pro enables you to scan a blank form, then use tools to detect, and enter text into, the individual fields on the form. These features provide simple, efficient means to fill out college applications, loan applications, and so on. Please note that the Forms menu commands and toolbar tools are described earlier in this chapter.
Contents Index Analyze and fill out the form 1. Scan the form into the Editor. ☞ For best results, scan, touch up, scale and otherwise prepare the blank form before filling it out. 2. Detect fields. The Detect Fields command runs an analysis of the currently displayed form, detects fields, and inserts empty text annotations in each field. Detect Fields then selects the first text annotation. If the Detect Fields command detected and arranged all fields properly, go to Step 4 to fill out the form.
Contents Index To resize the field, click and hold on a corner or side handle, and drag the mouse. To create a new field, choose the Add Field command from the Forms menu, the Add Field command changes the mouse pointer to a text annotation symbol: Click and drag the mouse any where on the displayed page to create a new, rectangular text field. Release the mouse when you are done. The newly created field appears as a rectangle with a flashing typing cursor inside. You can now enter text in this field. 4.
Contents Index Preparing a XIF Document for Printing In the Pagis Editor’s File menu, the Page Setup command displays a dialog box to view and change the print properties of the document (Figure 4–50). Accept or change settings to affect the printed output Click to change your printer Click to store changes Figure 4–50. Page Setup dialog box In this dialog box, you can specify paper size and source, orientation, margins, scale, and options to print annotations, background tint, and text in color.
Contents Index Exporting XIF to Other Image Formats After you scan a document into a XIF file, from the Pagis Editor you can export it to other image formats. This section describes the following tasks: ◆ Specify Save/Export preferences ◆ Using the Export command ◆ Using the SendTo command Specify Save/Export preferences In the Tools menu of the Pagis Editor, the Options command displays a dialog box for specifying preferences for saving and exporting images.
Contents Index In XIF format, Pagis Pro uses JPEG compression, which supports a range of compression ratios. The trade-off is loss of image quality for more compression. If you are archiving a lot of images and are most concerned about file size, adjust the slider accordingly. In contrast, if you are concerned about image quality problems that can be introduced by the JPEG compression process, choose a higher quality setting.
Contents Index In the Export File dialog box, you specify the Save In location, and the File name. From the Save as type list box, you select the output image format for the document. For some output formats, namely TIFF Uncompressed, PCX, DCX, and BMP, you can click the Options button to further define the type of data that will be stored. When you click the Options button, the Export Options dialog box is displayed (refer to Figure 4–11).
Contents Index Using OCR To Capture Text from the Editor The OCR command enables you to launch the built-in TextBridge optical character recognition software on part or all of the displayed document. The recognized data is output to the file name and format that you specify. With a document displayed in the Editor, select the OCR command to display the OCR dialog box (Figure 4–54).
Contents Index Click to return to OCR dialog in Pagis Editor Select all or part of the document to be recognized Specify whether to retain pictures and original page layout Select the processing mode Figure 4–55. TextBridge dialog box The TextBridge dialog box provides even finer control over the OCR process. You can specify the Page Type of the document; part or all of the document to be recognized; and whether to retain pictures and the original page layout (columns, headers and footers, and so on).
Contents Web Capture Tool Index Using the Web tool on the Pagis ToolBar, you can easily create shortcuts to your favorite websites. When you capture a web page, its “shortcut” is maintained as a XIF document in the Pagis Inbox or other Pagis Folder. Like other XIF documents, you can view the web shortcut as a thumbnail for a quick visual reference. In addition, web-capture thumbnails display a Browse button on them that links you immediately to the actual web site (provided it is still there).
Contents Index Then click OK Type the web address here Figure 4–56. Web Capture Tool dialog box 3. Click OK to start your browser and find the web site. Your browser opens and finds the designated web site, then shows the found web site in the Web Capture Tool display window (Figure 4–57). Click OK to create the XIF shortcut Thumbnail of the captured web page appears Figure 4–57. Web Capture Tool displaying the found web site 4.
Contents Index Editing a web site thumbnail Editing a web site shortcut is just like editing any other XIF document. Open the Pagis Inbox or Pagis Folder containing the web site shortcut, then: 1. Double-click on the web site thumbnail to open it in the Pagis Editor. 2. Edit the web site XIF image just as with any other image. You can use any of the tools available in the Pagis Editor or the built-in image editing software.
Contents Index PAGIS SEARCH D ATABASE MANAGER AND UPDATE TOOL You probably add one or more new files to your Windows file system every day—documents you scan; documents you create in your word processor or spreadsheet program; documents you download from the World Wide Web; documents you receive as e-mail attachments. Day by day, your hard drive and removable media fill up with data, which a week or month from now you may want to retrieve.
Contents Index For information about the Search Tool, please refer to “Searching for a Document” in Chapter 3, and “Search Tool” later in this chapter.
Contents Index If you want to manage many files across a number of drive locations, however, you may find it easier to create multiple databases. For example, you might maintain the Pagis Search Database as the database for your local hard drive. You could then use the Search Database Manager to create other databases that point to CD-ROMs, Jaz™ or Zip™ drives, or networked file servers.
Contents Index All search databases that you create are displayed here. Pagis Folders is the default database. Figure 4–58. Pagis Search Database Manager main window The view area of the Search Database Manager shows the databases that have been defined on your system. Initially, only the default Pagis Search Database is shown. This is the default database for scanned documents. The column headings provide a variety of information.
Contents Index Click OK when done Enter a name for the new index Enter path of folder in which to save the index Define the index contents and update schedule Figure 4–59. Search Database Information dialog box When you click the Directories button, a Windows Explorer-like view appears. This enables you to define the directories to be included in, and excluded from, the database. Click the Extensions button to show a checklist of all the possible file extensions that Pagis Pro can index.
Contents Index When you click on a Pagis database in the Search Database Manager, then click on the Configure Search Database command, the Database Information dialog box shown in Figure 4–59 appears. Here you can change any of the information (directories, extensions, and schedule) that you originally defined for the database. For more information, refer to “Creating and defining a search database” later in this chapter.
Contents Index Click OK when done Click to specify automatic update Specify days of the week the update is to occur Specify time of day the update is to occur Figure 4–60. Schedule dialog box in the Search Database Manager The Manual Update radio button is the default. With this selected, you must remember to run the Update tool manually. Select the Automatic Update radio button, then program a day and time for the database to be updated automatically.
Contents Index Attach to Search Database command The Attach to Search Database command enables you to connect to a Pagis search database on a networked file server. When you select this command, the Attach Search Database dialog box is displayed (Figure 4–61). Enter the name of the database you want to attach. This is the folder name that contains all the database information (the name assigned when the database was first created).
Contents Index Detach from Search Database command The Detach from Search Database command detaches a remote database from your Pagis Search Database Manager. In the Search Database Manager, select the remote database. From the Database menu, select the Detach from Search Database command. Note that the remote database is removed from the Pagis search database list. Properties command The Properties command displays an informational dialog box about the selected database.
Contents Index Update Attach Schedule Detach Create Configure Help Delete Properties Figure 4–62. Search Database toolbar Now that you have explored indexing tools, the next several subsections provide step-by-step procedures to use these tools. Creating and defining a search database To create and define a search database, use the following step-bystep procedure: 1. Click the Search Tool icon on the Pagis ToolBar. 2. Click on the Database menu. 3. Select the Manage Search Databases command.
Contents Index 5. Enter a name for the new database. Enter a meaningful name for the database. This becomes the name of the folder that contains the data. (The file name can contain up to 255 characters, including spaces. It cannot contain any of the following characters: \ / : * ? ″ < > | 6. Enter the file path, or browse to a folder in which to store the database. If you are indexing files on a mounted Jaz cartridge, you could actually save the database on the Jaz cartridge.
Contents Index Click OK when done Check folders to be included Uncheck folders to be excluded Figure 4–63. Select Directories and Files dialog box 8. Define the file types to be included in the search database. • In the Search Database Information dialog box, click the Extensions button. This displays the Extensions dialog box (Figure 4–64). All extensions of the file types that Pagis Pro can index are shown and checked on by default. Pagis Pro uses TextBridge OCR to perform full text indexing on .
Contents Index Click OK when done Uncheck file extensions to be excluded from the index Figure 4–64. Extensions dialog box • Uncheck the file extensions to be excluded from the database. • Click OK in the Extensions dialog box. 9. Schedule when the database is to be updated. • In the Search Database Information dialog box, click the Schedule button. This displays the Schedule dialog box (refer to Figure 4–60). By default, Manual Update is selected.
Contents Index 11. To update the database, click on its name. Then, select Update Search Database from the Database menu, or click the Update Search Database icon from the toolbar. Alternatively, if you have scheduled an Automatic Update, wait for the database to be updated automatically. Updating a search database for removable media Updating a search database for removable media is very similar to the same procedure for your hard drives, with a few exceptions.
Contents Index If you want to store a search database and all related documents on a CD-ROM, there is a workaround: • Copy all the documents to a Jaz™ cartridge, index the Jaz cartridge, and store the database there. • Then, copy the entire contents of the Jaz cartridge onto a CDROM. Note that both the Jaz cartridge and the CD-ROM must have the same volume label. To index a removable drive, use the following procedure: 1. Start the Search Database Manager. 2.
Contents Index 6. Define the file types to be included in the database. • In the Search Database Information dialog box, click the Extensions button to display the Extensions dialog box (refer Figure 4–64). • Uncheck the file extensions not to be included in the database. • Click OK in the Extensions dialog box. 7. Click OK in the Search Database Information dialog box. The new, empty database is created and added to the Search Database Manager list of databases.
Contents Index Provided all users have the necessary file permissions, they will be able to access, even modify or add to, the documents on the file server. With Pagis tools, they can attach to databases on the server, and search for documents in them. Following are the tasks required to share databases in a networked environment: In Windows, make sure the file server is available under Network Neighborhood. For example: \\Share_Volume1 On the file server, specify the shared folder to which other users ca
Contents Index Using the Search Tool, you can define simple or complex searches to find electronic text files, scanned image files that contain text, or any file to which you assigned attributes such as Author, Title, and Keywords. The Search Tool is only limited by the search database(s) that you define and update on your system.
Contents Index Search properties Enter search string here Select database to search on Click to start the search Files found are displayed here in order of rank and relevance Figure 4–65. Search Tool main window 2. Choose the Pagis search database the Search Tool will look in. By default, the Search Tool looks in all Pagis databases for files containing the search string. From the Look In: list box, however, you can select a specific search database.
Contents Index 4. Type a search string in the Containing text: box. Search strings can be very simple (a single word or a phrase), or they can be quite complex. See the next subsection, “Defining search strings” for information about refining your search. 5. Define additional search properties. You can specify additional search properties that further define the search. Click one of the tabs (for example, Search Options) to bring this dialog box to the front.
Contents Index Simple searches In its simplest form, a search string is a word or phrase contained in the document or documents you want to search for. For example, to find documents about scanning, you simply type: scanning To broaden the search, you can use the comma ( , ) as a separator.
Contents Index Proximity searches Another way to define a search is by the nearness of words in the search string. You can use the operators “near”, “sentence” or “paragraph”. Here are several examples: 32-bit near scanner finds documents in which the terms “32-bit” and “scanner” occur close together. The closer together they are, the higher the document is scored. 32-bit near/2 scanner the terms “32-bit” and “scanner” must be within two words of each other. Any number can be used in this case.
Contents Index Search by example Another way to construct a search string is to use the like expression. For example: like (“The book was about a baby gorilla”) This example finds documents that contain similarities to the sample text, and rates them by relevance. Other search properties On the Search Tool main window (refer to Figure 4–65), in addition to Search Text tab, you can use four other groups of properties to define a search—Keywords, Date, Name and Type and Advanced.
Contents Index In Pagis Pro, any file type that Pagis Pro includes in a search database can be assigned a Title, Author, and Keywords. You can enter these attributes while scanning, or at anytime thereafter. (For more information, refer to “Defining keywords and other search database properties for a file” earlier in this chapter.) To search for files with any of these attributes, simply enter the information in the Title, Author, and Keywords fields.
Contents Index To search for documents created or modified within a timeframe, click the Find all files created or modified radio button, then select one of the radio buttons under this. Select: between to specify a period with a starting and ending month, day, and year.
Contents scanner and fax Index This search string finds only documents that contain both words, “scanner” and “fax”. In contrast, consider this search string: scanner or fax This string finds documents containing either the words “scanner” or “fax”, not necessarily both words.. Use the “not” operator to exclude documents. For example, scanner and fax not printer This string finds documents that contain both “scanner” and “fax”, but do not contain “printer”.
Contents Index Enhanced Boolean searches—The Enhanced Boolean search allows you to: ◆ find roots of words (stemming) ◆ allow for typos and OCR errors (fuzzy search) ◆ find words that sound alike (soundex) Stemming—The stemming feature finds documents that contain any variation of the word searched for. For example, if you search for the word “scan”, stemming finds words such as “scanning”, “scanner”, “scanners”, “scans”, “scanned”, and so on.
Contents Index Finding out what files a database contains You can display a list of all documents in a database (or all databases on your PC) without defining any attributes. Do this: 1. Click the Search Tool icon on the ToolBar. This displays the Search Tool dialog box with the Search Text tab in front. 2. Click the down arrow on the Look In box, then select the database you want to search. Note Check the Update Status.
Contents File menu Index This section provides brief summaries, and highlights important features, of all commands in the Search Tool’s File menu (Figure 4–68). Operate on found files Save to conduct the same search later Close the Search Tool Figure 4–68. File menu in the Search Tool Open Selected Document command The Open Selected Document command becomes available after a search when you select one of the found files from the Search Tool’s file view area.
Contents Index Please refer to “Pagis Search Database property sheets” earlier in this chapter for more information. Open Containing Folder command The Open Containing folder command becomes available after a search when you select one of the found files from the Search Tool’s file view area. It launches Windows Explorer in a separate window, which displays the folder that contains the selected file.
Contents Index Copy command The Copy command becomes available after a search when you select one of the found files from the Search Tool’s file view area. The Copy command copies the file to the Windows Clipboard. You can then paste a copy of the file into some other folder. Select All command The Select All command selects all found files in the Search Tool’s file view area.
Contents Index Small Icons command The Small Icons command displays found files in the Search Tool’s file view area as standard Windows small icons. List command The List command displays found files in the Search Tool’s file view area as a standard Windows file list. Details command The Details command, the default view, displays found files in the Search Tool’s file view area with file information such as location, size, file type, and more.
Contents Index Update Search Databases command The Update Search Databases command launches the Update Tool, which allows you to select one or more databases and start the update process. Please refer to “Pagis Search Database Manager and Update Tool” earlier in this chapter. Manage Search Databases command The Manage Search Database command launches the Pagis Search Database Manager, which enables you to create, configure, schedule updates for, and otherwise maintain your search databases.
Contents Index Columns provide data about found files Found files are shown in an Explorer-like view; icons show the file type Status bar shows the results of the search Figure 4–72. File view area in the Search Tool main window In addition to the standard Windows-type information (location, size, type, date last modified), the Search Tool adds three other columns of information. The Rank, Relevance, and Words Found columns give you a quick view of the files that most closely match your search string.
Contents Index Viewing search hits in found documents For a found document, click the hyperlink (blue underlined text) in the Words Found column to view the search hits. The document is displayed in the Pagis Editor or Pagis Document Viewer with the found words highlighted. ☞ The found words, or search hits, are actual text within a document, not to the Title, Author, or Keywords.
Contents Index WHERE TO GO FROM HERE See Chapter 5 for additional tips and techniques, as well as some examples of how Pagis Pro can be used to improve your productivity and your creativity.
Contents 5 Index EXAMPLES AND ADVANCED FEATURES Chapter 4 provides details about Pagis Pro features and operation. This chapter describes some sample uses of Pagis Pro, and offers some tips and techniques for getting the most out of the product. SAMPLE USES OF PAGIS PRO Pagis Pro is designed as an “all-in-one scanning suite,” providing a significant level of capability combined with ease of use.
Contents Index ◆ Scan a picture, add keywords, and add it to a database ◆ Scan photos of possessions for insurance purposes Note Please refer to the Pagis site on the World Wide Web to view user stories, ideas, technical notes, and much more. The Pagis web address is: http://www.scansoft.com Scan manuscripts and photographs for a newsletter Importing data (text and pictures) for newsletters in business, office, and home environments is a popular use of Pagis Pro.
Contents Index Scan a document and edit it in a word processor Rather than scan documents to XIF files, it can also be very useful to scan documents directly into a word processor application, such as MS Word or WordPerfect. You can then edit the documents, and save them on your PC, or store backup copies on a floppy disk or other removable media.
Contents Index Create a library of company documents Most companies that use computers have some type of local area network with shared file servers. In such environments, business documents can be stored on a centralized file server and made accessible to all employees. Users with Pagis Pro on their local machines can use the Pagis Search Databases to access shared company documents, such as policy documents, employee manuals, business plans, functional specifications, and so on.
Contents Index Use annotations to comment on scanned design drawings In the Pagis Editor, you can review and annotate scanned design drawings, such as architectural drawings, computer-aided design (CAD) drawings, landscape designs, and so on. Annotations provide an excellent way to provide feedback to the originator of the document. The original designer starts by scanning his or her design drawing into XIF format (or simply converting to XIF from some other format).
Contents Index Scan invoices and e-mail them to customers As more people are using computers and becoming connected to the World Wide Web, using electronic mail for commerce and as a primary communication method has become more commonplace. With that in mind, if you are a small business owner, consultant or service provider, you can make use of Pagis Pro and electronic mail to send invoices to your customers.
Contents Index Pagis Pro’s Fax feature sends scanned documents directly to your fax software. Before it does, however, Pagis Pro uses its built-in image enhancement technologies to provide crisp, clean fax images before they are sent. If the document contains photographs, Pagis Pro converts them to high-quality halftones in the fax image. This assures that the person receiving the fax gets all of the information you are sending.
Contents Index ◆ “Pagis Search Database Manager and Update Tool” (Chapter 4) ◆ “Search Tool” (Chapter 4) Eliminate office clutter With the tools that Pagis Pro provides, it is possible to eliminate a lot of paper documents that clutter up your office. Even if you do not achieve the goal of a paperless office completely, you can certainly reduce the amount of paper, and become more organized in the process.
Contents Index Alternatively, you can rename the folders or create additional folders to store your documents, and locate these folders anywhere in your Windows file system. When you scan a document, you have the option of assigning Author, Title, and Keyword entries to it. You also have the option of adding it to an existing search database on your system for later search and retrieval.
Contents Index Scan receipts and other financial documents for tax purposes With the eXtended Image File (XIF) format, you have the option of scanning multiple hard copy documents into one or many XIF files, as you see fit. One idea is to scan and organize all of your tax documents into XIF files. For example, if you needed to save all of your 1998 expense receipts for tax purposes, you could scan them all into one XIF document, or organize them into separate XIF documents by month, or by business trip.
Contents Index For information about scanning and editing pictures, adding keywords and other information, and adding files to a search database, refer to: ◆ “Scanning documents” (Chapter 4) ◆ “Specifying keyword properties” (Chapter 4) ◆ “Defining keywords and other properties for a file” (Chapter 4) ◆ “Refining and Annotating an Image” (Chapter 3) ◆ "Adding files to the Pagis Search Database" (Chapter 4) Scan photos of possessions for insurance purposes Many insurance companies recommend that
Contents Index ◆ “Acquiring an image from a digital camera” (Chapter 4) ◆ “Refining and Annotating an Image” (Chapter 3) ◆ “Annotate menu” (Chapter 4) TIPS AND TECHNIQUES ☞ This section provides some additional suggestions and tips to help you get the most out of Pagis.
Contents Index You can do this with the Pagis Print Driver. When you install Pagis Pro software, the Pagis Print Driver is automatically included. You select it in Windows just as you would any other printer on your system. Note The Pagis Print Driver works in Windows 95 and Windows 98 only. It does not work in Windows NT. To use the Print Driver, and convert an electronic document into XIF format, use the following procedure: 1. Find the document you want to convert to XIF. 2.
Contents Index 4. Optionally, specify print properties for paper size and graphics (Figure 5–1). . . . or select Custom to define custom page width and depth Select a standard page size. . . Specify page orientation Figure 5–1. Paper properties for the Pagis Print Driver • Click the Properties button to display a tabbed dialog box with Paper properties in front. • Specify Paper properties, including the image size and orientation.
Contents Index • To specify a custom size, type a new width and length, and click OK to close the User-Defined Size dialog box. • In the Properties dialog box, click the Graphics tab to bring this set of properties to the front (Figure 5–3). Specify resolution Specify dither pattern Darken or lighten the image Specify color control options Click OK when done Figure 5–3. Graphics properties for Pagis Print Driver • Specify graphic resolution (100 or 300 dots per inch).
Contents Index • Specify a lighter or darker Intensity, which controls how dark to print graphics in the resulting XIF document. • Click the Color button to define how color graphics are to be treated in the resulting XIF document. The Graphics – Color dialog box is displayed (Figure 5–4). Specify a color control setting Specify a color rendering setting Click OK when done Figure 5–4. Graphics – Color dialog box • Specify a color control setting.
Contents Index 5. Pull down the File menu and click the Print command. This immediately starts the Print to XIF process. The XIF file is automatically created and given the name: Pagis (n).xif where n is a sequential number. With each successive XIF document that you create, the number is incremented (n + 1). The XIF file is created in the Pagis Inbox, and after printing is complete, the Pagis Inbox is opened and the file is selected automatically.
Contents Index Sending XIF files as e-mail attachments Pagis Pro works with most popular electronic mail programs that support drag and drop technology, and some that do not. In most cases, you can simply drag and drop a XIF document onto the mail program’s icon. That action opens your mail messaging dialog box, where you can address and send the mail, and automatically attaches the XIF document. You have the option of attaching the Pagis MiniViewer if the recipient does not have Pagis.
Contents Index 2. Drag the document onto the America Online (AOL) icon. This displays the AOL Welcome screen, prompting you for a password. 3. Type in your AOL password and click OK. AOL dials and makes the connection to the server as usual. Then, AOL goes through the process of attaching the selected file, opening an Attached File Window, and opening up a new mail message dialog box. Do not interact with AOL while this is occurring.
Contents Index ☞ When you have the Eudora window open, you can drag and drop documents into the open window. They will be attached to your mail message. 2. Send the message as usual. Lotus cc:Mail and Lotus Notes Follow these steps to attach a document to a mail message using Lotus cc:Mail or Lotus Notes: 1. Drag and drop the document you wish to attach to a mail message onto the Lotus cc:Mail icon.
Contents Index Netscape Mail Follow these steps to attach a document to a mail message using Netscape Mail: Note If Netscape was not installed on your system when you installed Pagis Pro, the Netscape Mail icon will not be created on your system once you do install Netscape. To get the Netscape Mail icon and register Netscape and Netscape Mail, see "Registering Netscape and Netscape Mail" at the end of this section. 1. Drag and drop the XIF document you want to attach onto the Netscape Mail icon.
Contents Index Registering Netscape and Netscape Mail If you do not have the Netscape Mail icon on your system, you probably either removed it from your system or installed Netscape after you installed Pagis Pro. To register Netscape and Netscape Mail, follow these steps: 1. Pull down the Pagis menu on the Pagis ToolBar. 2. Select the Pagis Drag & Drop Registration Wizard command. The Pagis Drag & Drop Registration Wizard dialog box opens (Figure 5–5). Click Next to continue Figure 5–5.
Contents Index Click the Application radio button Click Next to continue Figure 5–6. Choose Application or Printer on Drag and Drop Registration dialog box 4. Click the Application radio button, then click the Next button to continue. You can either type in the path and name of the application, or browse to the application to select it on this screen (Figure 5–7).
Contents Index Browse to the application ( or ) Type in the path and name of the application Then click Next to continue Figure 5–7. Browse to the application on the Drag and Drop Registration dialog box You are then asked to indicate if the program you are registering is an email application (Figure 5–8). Check this box to register an e-mail application Click Next to continue Figure 5–8.
Contents Index 6. If the application you are registering is an e-mail application, check the box; then click the Next button to continue to the next dialog box. On the next dialog box allows you can indicate whether the application you are registering allows long filenames (Fig 5–9). Check this box if the application accepts long filenames Click Next to continue Figure 5–9. Check box to indicate long filenames for the application being registered 7.
Contents Index Type a label for the application as you wish it to appear on the SendTo Bar Click Next to continue Figure 5–10. Adding a label for the application 8. Type a label for the application you are registering as you wish it to appear on the Pagis SendTo Bar, then click Next to continue. The final application registration screen is then displayed (Figure 5–11). The name as it will appear on the SendTo Bar Click Finish to register the application Figure 5–11.
Contents 9. Index Check Finish to finish registering the application and quit the Drag and Drop Registration wizard. Dragging XIF files to open applications If you are working in an application, such as Microsoft Word™ or PowerPoint™, that supports in-place activation, you can place a XIF image in the application’s open document, as follows: 1. Arrange your desktop for the drag-and-drop operation.
Contents Index TextBridge Pro is tightly integrated into Pagis Pro. It is used during drag-and-drop operations and for full-text indexing of scanned and other image documents. However, you can also run TextBridge Pro as a standalone program, accessing all of its automatic and manual processing tools. To run TextBridge Pro directly in Windows, click: Start ➧ Programs ➧ Pagis Pro ➧ TextBridge Pro The TextBridge Pro main window is displayed (Figure 5–5).
Contents Index WHERE TO GO FROM HERE This chapter is the last of the main chapters of the Pagis Pro User’s Guide. The Glossary, Appendix, and Index provide additional reference information about Pagis Pro. The Glossary of Terms defines the technical terms used in this manual, and serves as a good primer to scanning and imaging concepts. Appendix A lists all of the file formats that Pagis Pro can input and output.
Contents A Index SUPPORTED PROGRAMS AND FILE FORMATS This appendix provides information about other Windows programs with which Pagis Pro works. It also provides a list of image formats that Pagis Pro can import and export.
Contents Index Table A–1. Supported Programs Application File name (.exe) Convert to Adobe PageMill 2.0 PageMill.exe JPG Adobe PhotoDeluxe 1.0 PD.exe TIF Adobe PhotoDeluxe 1.0 PD.exe TIF Adobe PhotoShop LE PhotosLe.exe TIF Adobe PhotoShop 3.0 PhotoShp.exe TIF outputs a single page only Adobe PhotoShop 4.0 PhotoShp.exe TIF outputs a single page only America On Line AOL.exe n/a Attaches XIF document Art Dabbler artdab.exe TIF uncompressed Calendar Creator ccwin.
Contents Index Table A–1. Supported Programs (cont.) Application File name (.exe) Convert to Comments Corel Presentations 7 Prwin.exe JPG Corel Presentations 8 Prwin.exe JPG Corel Presentations 9 Prwin.exe JPG Corel Quattro Pro 7 QPW.exe XLS Corel Quattro Pro 8 QPW.exe XLS Corel Quattro Pro 9 QPW.exe XLS Corel Web.PhotoPaint webpaint.exe JPG Corel WebDesigner designer.exe HTM Corel Wordperfect 7 WpWin.exe WPD Corel Wordperfect 8 WpWin.exe WPD Corel Wordperfect 9 WpWin.
Contents Index Table A–1. Supported Programs (cont.) Application File name (.exe) Convert to Comments Kai's Power Goo 1.0 Powergoo.exe TIF Must be registered as a TIF. Although PowerGoo can also read the BMP format, only TIF opens correctly. If you register with Pagis as BMP, the resulting image is incorrectly drawn in PowerGoo Kid Pix KidPix.exe BMP Outputs a single page only Lotus 123 123w.exe WK1 Lotus 123 97 123w.exe WK1 Lotus 123 Millenium 123w.exe WK1 Lotus AmiPro AmiPro.
Contents Index Table A–1. Supported Programs (cont.) Application File name (.exe) Convert to Comments MS PaintBrush PaintBrush.exe BMP MS Photo Editor Photoed.exe BMP MS Power Point 4.0 Powerpnt.exe RTF MS Power Point 7.0 Powerpnt.exe RTF MS Power Point 8.0 Powerpnt.exe RTF MS Power Point 9.0 Powerpnt.exe RTF MS Project 95 winproj.exe XLS MS Project 98 Winproj.exe XLS MS Word 6 WinWord.exe RTF MS Word 7 WinWord.exe RTF MS Word 8 winword.exe RTF MS Word 9 winword.
Contents Index Table A–1. Supported Programs (cont.) Application File name (.exe) Convert to Comments PhotoImpact GIF Animator GA_Main.exe 2.0 GIF Only 8-bit color images can be converted to color GIF files. If the original is a 24-bit color XIF, the resulting gif will be black and white! PhotoShop LE photosle.exe JPG PhotoStudio Pstudio.exe TIF PhotoSuite 8.0 Psuite.exe JPG Picture Publisher pp80.exe JPG Picture Publisher pp50.exe JPG TextBridge Pro96 TB96.
Contents Index Table A–2. Supported Image Formats Format Ext. Import Export Options Comments XIF 3.0 .xif Yes Yes Yes Pagis 2.0 document format XIF 2.0 .xif Yes Yes Yes XIF 2.0 is the version of XIF used in Pagis 1.0. It does not have a background tint layer or a color text layer. Adobe Photoshop .psd Yes No n/a BMP .bmp Yes Yes Yes Single-page only BMP RLE .bmp Yes Yes Yes Single page only Brooktrout Group 3 .
Contents Index Table A–2. Supported Image Format (cont.) Format Ext. Import Export Options Comments JPEG Progressive .jpg Yes Yes Yes Single page only Kofax .kfx Yes No n/a Laserview .lv Yes No n/a Macintosh Paint .mac Yes No n/a Macintosh Pict .pct Yes Yes Yes Single page only MIOCA Group 3 .mod Yes Yes No Output is high-resolution binary only; multi-page output is supported MIOCA Group 4 .
Contents Index Table A–2. Supported Image Format (cont.) Format Ext. Import Export Options Comments TIFF Group 3 2D .tif Yes Yes No Output is high-resolution binary only; multi-page output is supported TIFF Group 4 .tif Yes Yes No Output is high-resolution binary only; multi-page output is supported TIFF Huffman .tif Yes Yes No Multi-page output is supported TIFF JPEG .tif Yes Yes Yes Multi-page output is supported TIFF Packbits .
Contents Index GLOSSARY OF TERMS This glossary defines terms and concepts used in this manual. For readers who are new to scanning, imaging, and character recognition concepts, this glossary may be useful not only as a reference, but also as a primer on optical character recognition technology. Some definitions provided here contain terms in bold letters. This means that these terms are also defined elsewhere in the glossary.
Contents Index C Create New Shortcut wizard—A program in Pagis Pro that enables you to add new program shortcuts to the Pagis SendTo Bar. D digital camera—A device that resembles and works like a typical film camera. Instead of film, however, a digital camera uses built-in computer memory to store photographs as bits of data (digitally), typically in JPEG format.
Contents E Index edit box—In Microsoft Windows dialog boxes, a rectangular field into which you can type new text (for example, a file name) or make changes to (“edit”) existing text. For example, in Windows, when you click on a file name, it changes to an edit box so you can change the file name. In an edit box, you can select a point inside the text string to type new text; alternatively, you can highlight part or all of the text string and type over it. You can cut and paste text, and so on.
Contents Index G grayscale—A method of storing each pixel of an image as more than one bit of data. For example, four-bit grayscale data stores each pixel of an image as four bits of data. This enables a finer representation of the original data than simple binary (black and white, or one-bit) data. H halftone—An image composed of differently sized black dots spaced in such a way as to simulate the different gray tones of an original photograph or color drawing.
Contents Index J JPEG—Pronounced JAY-peg, this is a compressed graphic image format. It is created by choosing from a range of compression qualities (actually, from one of a suite of compression algorithms). When a JPEG is created or converted from another image format, some trade-off is made between image quality and file size. Formally, the JPEG file format is ISO standard 10918. JPEG is a file type supported by the World Wide Web protocol, usually with the file suffix of .jpg.
Contents P Index page image—A binary (black and white) or color representation of a page stored in computer memory, or on disk in an image file. Pagis Editor—One of a suite of programs in Pagis Pro, enabling you to view, refine, annotate, picture edit, and otherwise manipulate scanned XIF documents (and other image file formats). Pagis Folder—A standard Windows folder that has been enhanced with Pagis tools and views. See also Pagis Inbox.
Contents Index Pagis ToolBar—In Pagis Pro, a program in the Pagis Inbox that holds icon buttons to launch all the main programs built into Pagis Pro. pixel—Short for picture element, one of many individual units that together make up an electronic picture. portrait orientation—Describes a page on which lines of print flow across the more narrow dimension (or width) of the page.
Contents S Index scale to gray—An image enhancement process that converts a binary (black and white) image into 4-bit or 8-bit grayscale to give it a smoother appearance. See also grayscale. scanner driver—A software module that serves as an interface between a software application and a scanner. The scanner driver sends requests from the application to the scanner in a language the scanner can understand.
Contents Index Thumbnail—A miniature view of a document that appears, like a file icon, in a Windows folder. In Pagis Pro, the Pagis Inbox and Pagis Folders support a large thumbnail view that helps you easily identify the contents of documents. TIFF image—A representation of one or more pages or graphics stored in Tag Image File Format, an industry-standard image format.
Contents INDEX A Add keywords to scanned photographs, 5–10 Adobe Acrobat™ Reader, 1–2 Adjustable scan rectangle, 4–58 Advanced tab, 4–139 America Online, 5–18 Annotating documents, 1–8 Annotations, searching on, 1–8 Arrange Items command in Search Tool, 4–146 Arrow command, 4–83, 4–84 Autorun program, 2–4 Annotating a document, 3–21 Annotate menu in Pagis Editor, 4–82 annotate scanned design drawings, 5–5 Annotation toolbar in Editor commands in the Pagis Editor, 4–82 default options, table of, 4–102 pict
Contents Auto Image Enhance when to use, 4–94 Auto Image Enhance, 4–41 Auto Orient, 4–41 Auto Refine command, 4–81, 4–93 Auto Refine tool, 3–20 Auto Save specifying, 4–51 Auto Save properties specifying, 4–43 Auto Save properties, specifying, 4–43 Auto Save properties tab, 4–44 Auto Straighten, 4–41, 4–94 Automatic document feeders on scanners, 4–50 B Background tint, 4–77, 4–99 Blank page, inserting into a scanned document, 4–90 Bleed-through, 4–41 Blur command, 4–82 Boolean searches, 4–139 Brightness &
Contents Close when done Specifying, 4–51 Collate Copies setting, 4–63 Color Copy setting, 4–63 Color copying, 1–6, 1–7, 4–59 Color depth, converting in the Pagis Editor, 4–98 Configure Search Database command, 4–119 Context menu with Pagis enhancements, 4–18 Contrast 4–97 Convert Color Depth command, 4–98 Copier Progress dialog box, 4–64 Copier tab in Scan Tool, 4–60 Copy command in Search Tool, 4–145 Copying a document procedure for, 3–10, 4–59 Create New Shortcut dialog box, 4–11 Create New Shortcut Wiz
Contents sharing in a networked environment, 4–130 Date Modified tab in the Search Tool, 4–138 Default properties for scanned documents Changing, 4–36 Defining keywords and other properties, 4–24 Delete Search Database command, 4–120 Detach from Pagis Search Database command, 4–123 Details command in Search Tool, 4–146 Detect Fields command, 4–28, 4–29, 4–30, 4–85, 4–104 Different image format Specifying, 4–44 Digital camera Downloading photograph from, 4–56 Digital cameras acquiring images from, 4–54 Digi
Contents Edit Text command, 4–84 Editing a document in Pagis Pro, 3–19 a scanned picture, 3–26 pictures in the Pagis Editor, 4–79 Editors and Viewers Supplied by Pagis, 3–18 Electronic Thumbnails, 1–6 electronic registration, 2–10 E-mail Pagis XIF dialog box, 3–16 Enhance Text and Pictures setting, 4–62, 4–68 Enhance Text Display command, 4–77 Enhanced Boolean searches, 4–141 Enhanced context menu, 4–18 Export Options dialog box, 4–22 Export options, 4–22 Extensions dialog box, 4–127 Eudora Pro and Lite, 5
Contents FlashPix, 4–108 Forms menu in Pagis Editor, 4–84 Options, 3–25 scanning, 4–47 scanning and filling in, 1–8 scanning and typing into, 3–23 tools for editing, 4–84 Freehand command, 4–84 Fuzzy searches, 4–141 G Graphics – Color dialog box for Pagis Printer driver, 5–16 H Halftone setting, 4–67 Highlighter command, 4–83 HTML, scanning documents into, 4–52 I Image conversion, options for, 4–22 Image editing, 1–8, 3–26 Image Editing and Refinement, 4–92 Image enhancement in Pagis Pro, 3–21 Image
Contents In-place activation, 5–27 Indexing file types that are OCR’d for full-text search and retrieval, 4–126 Insert menu in Pagis Editor, 4–78 Installation of Pagis Pro, 2–1 Instant Access OCR, 3–32 Invert Colors command, 4–81 Invert Selection command in Search Tool, 4–145 ISIS drivers, 4–32 J Jaz™ drives, indexing files on, 4–128 JPEG, 1–5, 4–54, 4–108 K Keyword attributes, 4–73 Keyword properties specifying for a document before scanning, 4–45 Keyword search, 4–137 Keywords defining for search dat
Contents Lotus WordPro, scanning documents into, 4–47 M Make copies, 4–63 Make Text Black, 4–41 main control center, 3–2, 4–1 Manage Search Databases command, 4–147 Manual refinement command, 4–93 Manual Straighten command, 4–95 Margin Note command, 4–83 Memory requirements, 2–1 Microprocessor needed to run Pagis Pro, 2–1 Microsoft Outlook, 5–20 Microsoft Word, 1–4, 3–5, 5–13 scanning documents into, 4–52 MiniViewer, 1–7 minimum resolution, 2–1 More Pages dialog box, 3–9, 4–49 Move Page command, 4–91, 4–
Contents settings, accessing, 3–5 Settings command, 4–5 Online Help, xv Open Containing Folder command in Search Tool, 4–144 Open Selected command in Search Tool, 4–143 Options command in Pagis Editor, 4–80, 4–107 Options command, 4–101, 4–103 Other Side button, 4–51 P Page menu, in Pagis Editor, 4–80 Page Refinements, 3–21 specifying, 4–40, 4–42 tab, 4–42 Page Size, specifying, 4–40 Page Type, Any Document, 3–7 specifying, 4–47 Pagis Activity Guide, xv Pagis commands in the Inbox File menu, 4–3 Pagis Do
Contents Brightness & Contrast command, 4–97 editing pictures in, 4–79 Forms menu, 4–84 image types it can open, 4–72 inserting image files into, 4–78, 4–91 menus and commands, 4–28 moving pages in, 4–91, 4–92 OCR in, 4–110 Options command, 4–80, 4–107 picture of, 3–19 Refine commands in, 4–81, 93 rotating pages in, 4–96 scanned form in, 3–24 scanning a document into, 4–74 scanning new pages into, 4–88 Send To command, 4–73, 4–109 specifying preferences, 4–80, 4–107 toolbars in, 4–86 Pagis Folders, 1–4, 3–
Contents Pagis menu in the Pagis Inbox, 4–4 Pagis MiniViewer, 1–2, 3–18 Pagis Print Driver, 5–12 Graphics properties for, 5–15 Pagis Pro related documents,, xv user’s guide,, xv color copying with, 1–6, 1–7 context menu, enhancements to, 4–18 create a library of company documents, 5–4 custom installation, 2–7 default search database for, 4–116 default search database in, 3–28 documentation on-line, 1–2 Drag and Drop Registration Wizard, 1–5 Editor, 3–19 features, 1–3 image enhancement tools, 3–21 image for
Contents scanner installation steps, 2–2 scanner setup, 4–1, 4–32 scanners supported, 2–2 scanning manuscripts and photographs for a newsletter, 5–2 scanning photos of possessions for insurance purposes, 5–11 search and retrieval over networks, 4–130 Search Tool, 1–8 search tools, 4–115 searching for documents, 3–28 searching for documents, 4–131 SendTo Bar program shortcuts, adding, 4–10 SendTo Bar, 3–33 setup program, 2–4 software license agreement, 2–6, 2–7 software registration, 1–2 Stack Documents com
Contents Pagis Search Database, 4–116 properties, 4–24, 4–25 toolbar, 4–123 Pagis Search Database Manager, 1–9, 3–28, 4–115, 4–117 commands, 4–118 exploring, 4–117 main window, picture of, 4–118 toolbar on, 4–123 Pagis SendTo Bar, 1–3 Pagis XIF file opened in Pagis MiniViewer picture of, 3–17 Pagis ToolBar, 1–3, 1–4, 3–3, 4–7 modifying, 4–7 picture of floating version, 4–8 table of tools in, 3–3 Pagis Viewer, 3–18, 5–6 downloading, 5–17 Paste as New Page command, 4–75 Photographs, scanning, 5–2 Picture Edi
Contents Removable media indexing, 4–128 updating and searching on, 1–9 Requirements, 2–1 Remove All Fields command, 4–85 Remove Background Tint, 4–41 command, 4–99 Remove Bleed-through, 4–41 Remove Dots, 4–41 Remove Lines, 4–41, 4–94 Remove Shading, 4–41, 4–94 Remove Specks, 4–94 Resize command, 4–98 Resolution, changing in the Pagis Editor, 4–98 Rotate command, 4–96 Reverse Page Order command with ADF scanner, 4–92 Rotate pages command, 4–96 Running the Scanner Setup Wizard, 4–33 S Sample uses of Pagis
Contents installation steps, 2–2 installing and testing, 2–2 Scanner Setup Wizard, 1–5, 2–2 Scanners supported by Pagis Pro, 2–2 Scanner Progress dialog box, 3–8, 3–9 Scanning a document, procedure for, 3–6 two-pass versus one-pass on flatbed scanners, 3–8 Search Database upgrading from an older version of Pagis, 2–4, 2–12 Search Database Manager, 3–28, 4–115 Search databases, 1–9 Search Tool, 1–8, 3–4, 3–28 Search Tool dialog box, 3–29 Search Tool window search results in, 3–30 SendTo Bar, 1–3, 1–4 Setup
Contents specifying keyword properties, 4–45 specifying properties for scanned documents, 4–36 with Scanner tab in front, 4–31 Scanned documents, specifying keyword properties, 4–45 Scanner brightness specifying, 4–39 Scanner List Dialog Box, 4–35 Scanner properties dialog box, 4–38 specifying, 4–37 Scanner resolution specifying, 4–39 Scanner setup with Pagis Pro, 4–32 Scanner Setup Wizard Dialog Box, 4–34 scanners and scanner drivers about, 4–32 Scanners with ADFs, 4–50 Scanning a part of a document, 4–57
Contents Search Database toolbar, 4–124 Search databases, 4–132 about, 4–116 creating and defining, 4–124 displaying all documents in, 5–4 sharing in a networked environment, 4–130 Search string Boolean, 4–139 by example, 4–137 defining, 4–134 natural language, 4–136 proximity modifiers, 4–136 wild-card operators in, 4–135 Search Tool, 4–115, 4–131 Boolean searches, 4–139 Edit menu, 4–144 File menu, 4–143 keyword search, 4–137 main window, 4–133 menus and commands, 4–143 natural language searching, 4–136 p
Contents Select All command in Search Tool, 4–145 Select Directories and Files dialog box, 4–126 Select Output Format dialog box, 4–21 Send To command in Pagis Editor, 4–73, 4–109 SendTo Bar, 4–9 adding a program shortcut to, 4–10 changing options, 4–9 options, 4–9 properties, 4–9 removing program shortcuts from, 4–12 Separate Pictures from Background, 4–41 Separate Text and Pictures, 4–94 Set up the copy job, 4–61 Set up the fax job, 4–67 Shared files, removing during Pagis uninstall, 2–16 Sharpen command
Contents T Table 4–1. File menu commands in the Pagis Document Viewer, 4–28 Table 4–2. Edit menu commands in the Pagis Document Viewer, 4–29 Table 4–3. View menu commands in the Pagis Document Viewer, 4–30 Table 4–4. Scan Tool Page Refinement Properties, 4–41 Table 4–5. File menu commands in the Pagis Editor, 4–72 Table 4–6. Edit menu commands in the Pagis Editor, 4–75 Table 4–7. View menu commands in the Pagis Editor, 4–76 Table 4–8. Insert menu commands in the Pagis Editor, 4–78 Table 4–9.
Contents TextBridge Pro, 1–2, 1–9 in the Pagis Editor, 4–110 uninstalling an old version, 2–3 on the SendTo Bar, 3–5 Standalone, 3–32 Using Drag and drop with, 3–32 user’s guide, xv using standalone, 5–27 ways to run it in Pagis Pro, 3–32 Thumbnail Size Tool, 3–4 thumbnail appearance of, 4–6 popups, 4–6 Thumbnails specifying how they are displayed, 4–6 Tinted background, removing, 4–99 Title attribute, 4–24 Tools menu in Pagis Editor, 4–78 Tools to change the view of the image, 3–20 TWAIN, 2–2, 4–31 driver
Contents User-defined size dialog box, 5–14 User’s guide what it covers, xiii V View menu in the Pagis Document Viewer, 4–30 in the Pagis Editor, 4–76 in the Search Tool, 4–145 Virtual memory, 2–1 Volume labels, 4–128 W Web Capture Tool, 1–6, 3–4, 4–112 dialog box, 4–112 web site shortcut, 4–114 Web site thumbnail editing, 4–114 Windows Explorer, 1–3 WinFax Pro, 3–13 WordPerfect, scanning documents into, 4–52 World Wide Web site for Pagis Pro, 5–2 X XIF (eXtended Image File) format, background tint i
Contents dragging and dropping for OCR, 3–32 property sheets for, 4–24 sending as a e-mail attachment, 5–18 XIF file layers picture of, 4–17 XIF Image E-mailing 3–16 Z I–22 Zip™ drives, indexing files on, 4–128 Pagis Pro User’s Guide
