PaperPort 5.
COPYRIGHT INFORMATION PaperPort 5.0 Software for Macintosh. Copyright ©1997 Visioneer, Inc. All rights reserved. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.
TA B L E O F C O N T E N T S Chapter 1: Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Features at a Glance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 What’s Next . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Chapter 2: Scanning Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Choosing a Target Application and Scanning . . . . . . . . . . . . . 10 Using the ScanDirect To Menu . . . . . . . . . . . . .
iv Chapter 3: Viewing Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Viewing Items on the PaperPort Desktop . . . . . . . . . . . . . . . . Starting and Quitting the PaperPort Desktop . . . . . . . . . Moving Items on the PaperPort Desktop . . . . . . . . . . . . . Viewing Items by Icon or Name . . . . . . . . . . . . . . . . . . . Working in the Page Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . Starting and Quitting the Page Viewer . . . . . . . . . . . . . . .
Chapter 6: Fine-Tuning Images . . . . . . . . . . . . . . . . . . . . . . . . Straightening and Trimming Pages . . . . . . . . . . . . . . . . . . . . Cleaning Black-and-White Pages . . . . . . . . . . . . . . . . . . . . . . Rotating Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sharpening the Focus of an Image . . . . . . . . . . . . . . . . . . . . . Adjusting and Enhancing Images . . . . . . . . . . . . . . . . . . . . . . Adjusting a Picture with the Picture Wizard . . .
vi Chapter 8: Importing, Saving, and Deleting Items . . . . . . . . Importing Files from Other Applications . . . . . . . . . . . . . . . Using Drag and Drop . . . . . . . . . . . . . . . . . . . . . . . . . . Importing an Item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Opening an Item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Printing from Other Applications . . . . . . . . . . . . . . . . . . . . Saving Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Managing the Link Bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . Setting Link Bar Preferences . . . . . . . . . . . . . . . . . . . . . Showing and Hiding the Link Bar . . . . . . . . . . . . . . . . . Starting and Quitting the Link Bar . . . . . . . . . . . . . . . . Adding Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Deleting Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Showing or Hiding Link Icons on the Link Bar . . . . . . .
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s ble nt Ta onte C of CHAPTER 1 Welcome Welcome to Visioneer’s award-winning PaperPort software with which you can annotate, organize, file, adjust, and find scanned items. This guide explains how to use the PaperPort software. In addition to this guide, you can get more information from a variety of sources: EXPLORE PAPERPORT One-Minute Guide An online tour of the PaperPort software features.
s ble nt Ta onte C of FEATURES AT A GLANCE This section gives you a quick look at the key features of the PaperPort software. Scan many types of items. The scanner can scan most paper items, including newspaper clippings, reports, magazine articles, brochures, letters, memos, receipts, canceled checks, business cards, photographs, and line art. SALES REPORT FAX Scan items directly to other applications.
s ble nt Ta onte C of View items in two ways. With the PaperPort software, you can view items in two ways: on the PaperPort Desktop or in the Page Viewer. The PaperPort Desktop displays a thumbnail, a small graphic that represents each item. The Page Viewer displays a close-up of a single page at a time. (You can however, open multiple Page Viewer windows at the same time.) The PaperPort Desktop and the Page Viewer are separate applications that you can use alone or together.
s ble nt Ta onte C of Send items already on your computer to other linked applications. If items already reside on your computer, you can send them directly to other applications by using the PaperPort Link Bar. For example, you can send an item to your electronic fax software or quickly convert an item into text by using your word processing application along with the optical character recognition (OCR) software that came with the PaperPort software.
s ble nt Ta onte C of Navigation pop-up menu. Directory of folders for the location shown in the Navigation pop-up menu. Navigation pane. Find items quickly. After you file items safely into folders, you can easily find them again by using the Find Document command on the PaperPort Desktop. Additionally, you can identify an item for quick retrieval by typing information in the Get Info dialog box to associate comments, keywords, or an author’s name with an item.
s ble nt Ta onte C of Combine single items into stacks. Many items you scan will probably be more than one page. You can combine individual items into a multipage document called a stack. For example, to save receipts from a business trip, you scan the receipts, combine the receipts into a stack, and then stack the receipts on a scanned expense report. If you are creating a catalog of photographs, you can scan all the photographs to the PaperPort Desktop, and then catalog them using different stacks.
s ble nt Ta onte C of Save items in other formats. You can also save PaperPort items in other popular file formats, such as Joint Photographic Experts Group (JPEG) or Tag Image File Format (TIFF). For example, you can scan a photograph to the PaperPort Desktop and then save it as a JPEG. You can open that JPEG file in an application that reads JPEG files. Add notes, highlight areas, and mark up a page.
s ble nt Ta onte C of Fine-tune an image. Use the Page Viewer image editing commands, such as Picture Wizard and Adjust Picture to fine-tune the exposure, color, and tint of an image. With Adjust Picture, you control the way a picture looks. WHAT’S NEXT It’s time to start using the PaperPort software. For information about installing the PaperPort software and using the scanner, see the PaperPort Installation Guide.
s ble nt Ta onte C of CHAPTER 2 Scanning Items This chapter tells you how to use PaperPort ScanDirect features to scan items directly to the PaperPort Desktop, the Page Viewer, or any supported link application, such as electronic fax, image editing, or OCR software. Basically, all you need to do is: • Choose a target application • Scan the item The PaperPort software automatically selects appropriate scan settings for each application. However, you can customize the specific settings and scan modes.
By default when you scan an item, the PaperPort software places an image of the item on the PaperPort Desktop and automatically saves a copy of the item to your hard disk. By using ScanDirect, you can send scanned items directly to a different target application, such as: • The Page Viewer. Immediately see a close-up view of the scanned item. You can modify the image in the Page Viewer, and then save the changes. • Photocopy. Make a copy of the scanned image on your printer.
s ble nt Ta onte C of USING THE SCANDIRECT TO MENU Use the ScanDirect To menu as a fast way to select a target application and scan an item. This method is appropriate if you do not want to first change scan settings or scan modes. To use the ScanDirect To menu: 1. From the Visioneer menu (located below the Visioneer icon on the Macintosh desktop menu bar), choose the ScanDirect To submenu, and then choose a target application. 2. Insert the item into the scanner. The scanner scans the item.
s ble nt Ta onte C of 2. From the Target Application pop-up menu, choose an application. Scan settings and a scan mode appropriate for the application appear. In the previous figure, the Page Viewer settings appear. 3. Click OK. 4. Insert the item into the scanner. The scanner scans the item. The PaperPort software converts the image into a compatible format for the target application and opens it in the target application.
s ble nt Ta onte C of The PaperPort software automatically selects applications for each key, including the word processor and image editor functions keys. However, you can change an application if you want, or you can disable the function keys. To scan using a function key: 1. Press a ScanDirect function key. 2. Insert the item into the scanner. The scanner scans the item. The PaperPort software converts the image into a compatible format for the target application and opens it in the target application.
s ble nt Ta onte C of 4. To select a word processor for the Word Processor function key, click the Text button. To select an image editor for the Image Editor function key, click the Image Editor button. A dialog box appears asking you to select the target application. The following figure shows the dialog box that appears when you choose a word processor. The applications available in the pop-up menu depend on the applications installed on your Macintosh computer. Target pop-up menu. 5.
s ble nt Ta onte C of SELECTING PAPERPORT DESKTOP SCAN SETTINGS If you want to scan several pages and automatically create a stack of the pages on the PaperPort Desktop, select the Multiple Scan option in the PaperPort Desktop scan settings. To select PaperPort Desktop scan settings: 1. From the Visioneer menu, choose Scan Settings. The Scan Settings dialog box appears. 2. From the Target Application pop-up menu, choose PaperPort Desktop. The PaperPort Desktop settings appear.
s ble nt Ta onte C of To select the Page Viewer scan settings: 1. From the Visioneer menu, choose Scan Settings. The Scan Settings dialog box appears. 2. From the Target Application pop-up menu, choose the PaperPort Page Viewer. The Page Viewer settings appear. Target Application pop-up menu. Creates a new item when you scan. Stacks the item that you scan onto the item currently displayed in the active Page Viewer window. Restores the default settings. 3.
s ble nt Ta onte C of To select Photocopy scan settings: 1. From the Visioneer menu, choose Scan Settings. The Scan Settings dialog box appears. 2. From the Target Application pop-up menu, choose Photocopy. The Photocopy settings appear. Target Application pop-up menu. Customizes the scan mode. Saves a copy to the Favorite Folder you specify. Prompts for the next page when you want to print a multi-page item. Displays the Print dialog box, so that you can make selections before you print.
s ble nt Ta onte C of To select Fax scan settings: 1. From the Visioneer menu, choose Scan Settings. The Scan Settings dialog box appears. 2. From the Target Application pop-up menu, choose Fax. The Fax settings appear. Prompts for the next page when you want to fax a multi-page item. Saves a copy to the folder you choose. Shrinks images that have printable material extending to the edge of the paper, so that the entire image is printed. Sets options specific to the fax software you use.
s ble nt Ta onte C of 2. From the Target Application pop-up menu, choose the e-mail package you want to use. The e-mail settings appear. The following example shows settings for AOL mail. Prompts for the next page when you want to scan and send a multi-page item. Selects the format for the attached item. Saves a copy to the folder you choose. 3. Select the settings you want to use and click OK.
s ble nt Ta onte C of 3. Select the settings you want and click OK. SELECTING IMAGE EDITING SCAN SETTINGS With the image editing scan settings, you select the format of the item that is sent to your image editing application. The default scan mode for an image editor assumes you are scanning a color image. To select Image Editing scan settings: 1. From the Visioneer menu, choose Scan Settings. The Scan Settings dialog box appears. 2.
s ble nt Ta onte C of SELECTING OTHER APPLICATION SCAN SETTINGS In addition to the previously mentioned applications, you can scan items directly to other supported applications on your Macintosh computer. Many of your applications automatically appear in the ScanDirect To menu and the Scan Settings dialog box. The PaperPort software selects logical default scan settings for each application, such as selecting a word processor file format for a target word processing application.
s ble nt Ta onte C of Scan Mode Setting 22 2: Scanning Items To Scan Description Filing Articles Newspaper and magazine articles, receipts, forms, and other text items Provides the fastest scan time and smallest file size. This is the PaperPort software default setting for scanning to the PaperPort Desktop. Editing Text (OCR) Business letters, contracts, memos, and other documents that you want to edit Enhances the use of OCR software for converting image text to editable text.
s ble nt Ta onte C of SCAN MODE SAMPLES Selecting the proper scan mode provides the best scanned image. Here are some samples of items scanned at various scan modes: The shell on the left was scanned with the Storing Photos setting, and the one on the right with the Filing Articles setting. As you can see, there is no appreciable difference in quality, because the shell is drawn in black and white. However, the file size is much greater if you use the Storing Photos mode.
Two factors that define a scan mode are bit depth and resolution. Bit depth refers to the number of bits that the PaperPort software uses to recreate the paper image on the screen. The greater the bit depth, the more colors and shades of gray that are possible in the image. 1 bit provides the fewest levels of gray and produces a black-and-white image that is best for letters and articles. 8 bit produces an image that can have up to 256 shades of gray or colors.
s ble nt Ta onte C of SELECTING PREDEFINED SCAN MODES OR CREATING YOUR OWN In the Scan Settings dialog box, you can select a different predefined scan mode for a target application or you can customize a predefined mode by selecting color, the number of grays, the resolution, or the brightness of the scan. You can also create new scan modes. ▼ CAUTION: If you change a predefined scan mode, the changes are applied to all target applications that use that scan mode.
s ble nt Ta onte C of To customize a predefined scan mode: 1. From the Visioneer menu, choose Scan Settings. The Scan Settings dialog box appears. 2. From the Target Application pop-up menu, choose the application for which you want to set the scan mode. Settings for the application appear. The following figure shows the settings for Making Photocopies. Target Application pop-up menu. Edit button. Customizes the scan mode. Scan Mode pop-up menu. Restores the default settings. 3. Click the Edit button.
s ble nt Ta onte C of ▼ TIP: To revert to the original settings for a predefined mode, click the Defaults button. To create a new scan mode: 1. From the Visioneer menu, choose Scan Settings. The Scan Settings dialog box appears. 2. From the Target Application pop-up menu, choose the application for which you want to create a new scan mode. Settings for the application appear. (After you create a new mode, you can choose it for use with any application you want.) 3.
s ble nt Ta onte C of To delete a created scan mode: 1. From the Visioneer menu, choose Scan Settings. The Scan Settings dialog box appears. 2. From the Scan Mode pop-up menu, choose Delete. A dialog box appears asking you to select the scan mode you want to delete. You cannot delete predefined scan modes. 3. Select the scan mode you want to delete and click OK. The scan mode is removed from the Scan Mode pop-up menu. ▼ NOTE: You cannot change the name of a created scan mode.
s ble nt Ta onte C of To scan color or grayscale items: 1. From the Visioneer menu, choose Scan Settings. The Scan Settings dialog box appears. 2. From the Target Application pop-up menu, choose the target application for which you want to set the scan mode. Settings for the application appear. 3. From the Scan Mode pop-up menu, choose Storing Photos, or click the Edit button and then choose Color or Grayscale from the Number of Colors pop-up menu.
Sometimes an image is scanned with the brightness too light or too dark. For example, a note written with a light pencil may need to be scanned darker to improve legibility. Lightening or darkening the scan brightness can improve image quality and make it easier to read. Changing the brightness is similar to changing the setting on a photocopy machine to make the image lighter or darker. To change the brightness and contrast: 1. From the Visioneer menu, choose Scan Settings.
s ble nt Ta onte C of ▼ TIP: If you do not use the automatic options to correct these problems before scanning, use the Straighten Page command or the Straighten Page tool, and the Trim Page command to correct these problems after scanning. For more information, see Chapter 6, “FineTuning Images.” To straighten pages and remove black edges when you scan: 1. From the Visioneer menu, choose Scan Settings. The Scan Settings dialog box appears. 2.
s ble nt Ta onte C of To set the compression: 1. From the Visioneer menu, choose Preferences. 2. From the Preferences pop-up menu, choose Compression. Settings for compression appear. 3. Select the quality of the compression that you want and click OK. SETTING PAPER INSERTION DELAY AND EDGE DETECTION The scanner waits a certain amount of time between the moment you insert a page and when the scanner actually grabs that page and begins scanning it. You can increase or decrease this delay.
s ble nt Ta onte C of To change the paper insertion delay and edge detection: 1. Double-click the PaperPort icon in the Control Panels folder. The PaperPort Control Panel dialog box appears. 2. From the Insertion Delay pop-up menu, choose the Paper Insertion Delay that you want. For example, in the following figure Long is chosen. Shows the progress dialog box when you scan an item. Detects the edge of the paper when you scan. Insertion Delay pop-up menu. Turns the port on or off.
s ble nt Ta onte C of 34 2: Scanning Items
s ble nt Ta onte C of CHAPTER 3 Viewing Items With the PaperPort software, you can view an item in two ways: on the PaperPort Desktop or in the Page Viewer. The PaperPort Desktop and the Page Viewer are separate applications that are tightly integrated. You can run each application individually or together. The PaperPort Desktop displays thumbnails of your items after you scan or display them on the PaperPort Desktop.
s ble nt Ta onte C of VIEWING ITEMS ON THE PAPERPORT DESKTOP The PaperPort Desktop is a work area like your own desk, where you can open different folders to display different papers, photographs, and stacks on the desktop. The following figure shows the PaperPort Desktop with a few sample items. The number of PaperPort items contained in the selected folder and displayed on the PaperPort Desktop. The total number of items in the selected folder. View by icon. Navigation pop-up menu. View by list.
s ble nt Ta onte C of The right side of the PaperPort Desktop displays the PaperPort items contained in the location named in the Navigation pop-up menu. The items can be single pages or multi-paged items called stacks. The status bar at the top of the PaperPort Desktop lists the number of PaperPort items in a folder and the number of total items in a folder. (A folder can contain items other than PaperPort items, but they will not appear on the PaperPort Desktop.
If the PaperPort Desktop becomes cluttered, you can rearrange the items. To move an item: 1. Click to select the item that you want to move, or use Shift-click to select multiple thumbnail items. 2. Drag the item to the new location on the PaperPort Desktop, or choose Clean Up Desktop from the Desktop menu to rearrange the selected items. ▼ TIP: To select all the items, choose Select All from the Edit menu. To arrange all items: • From the Desktop menu, choose Clean Up Desktop.
s ble nt Ta onte C of VIEWING ITEMS BY ICON OR NAME You can view items on the PaperPort Desktop in icon view or list view. The following figure shows items in list view. Click a column title—Name, Pages, Size, or Last Modified— to sort the list in that order. Click either the View by Icon or View by List icon. To display an item list: • From the View menu, choose View by List, or click the View by List icon in the upper-right corner of the PaperPort Desktop.
While the PaperPort Desktop gives you an overall picture of all of the items on the PaperPort Desktop, the Page Viewer displays the details of a single page, so it is easy to edit an image, add annotations, or select information. The Page Viewer displays a full-size or close-up view of one page. Although a stack has multiple pages, you can display only one page of a stack at a time in the Page Viewer. However, you can display multiple Page Viewer windows for different items.
s ble nt Ta onte C of STARTING AND QUITTING THE PAGE VIEWER You can start the Page Viewer in several different ways. To start the Page Viewer and display an item, use one of these methods: • Scan an item directly to the Page Viewer. For more information about selecting the Page Viewer as the target application, see Chapter 2, “Scanning Items.” • Double-click the Page Viewer application icon, and then choose the Open command in the File menu to select and open an item.
After you display an item in the Page Viewer, you can use the Annotation Tool Bar to annotate items. For example, you can highlight text, circle information, or add a sticky note. The Annotation tools are as follows: Pointer. Selects, moves, and resizes annotations on a page. Selection. Selects a section of a page that you want to crop, cut or copy. For example, you may want to copy a graphic for use in another application, such as in a word processing document.
s ble nt Ta onte C of DISPLAYING AND HIDING THE ANNOTATION TOOL BAR The Annotation Tool Bar is displayed by default when you view a page in the Page Viewer, unless you choose to hide it. To hide or display the Annotation Tool Bar: • From the View menu, choose Hide Tool Bar or Show Tool Bar. The following sections show you how to use the Page Viewer. For more information about how to use the Annotation tools, see Chapter 7, “Annotating Items.
You can open multiple Page Viewer windows at the same time. Sometimes you will be able to work more easily if the windows are side by side or are placed on top of each other. You can arrange the windows in three ways using the Window menu. To arrange the Page Viewer windows: 1. In the Page Viewer, open the items that you want to view. 2. From the Window menu, choose the Window menu command that you want. The following table describes the commands that are available.
s ble nt Ta onte C of To move between pages: 1. Select the item on the PaperPort Desktop, or display it in Page View. Previous Next Click the middle of the Page Navigator to display the Go To Page dialog box. 2. Click the right arrow of the Page Navigator to display the next page; click the left arrow to display the previous page. You can also move between pages by choosing the View menu commands: First Page, Last Page, Previous Page, and Next Page.
s ble nt Ta onte C of 46 3: Viewing Items
s ble nt Ta onte C of CHAPTER 4 Filing Items into Folders One of the primary benefits of using the PaperPort software is that it helps you get organized. Scanning the papers on your desk cleans up the clutter, but then what? Without some way of organizing your electronic copies of paper, you are simply trading clutter on your desk for clutter on your computer. This chapter tells you how to save these items into separate folders that are like ordinary manila file folders, except that they are electronic.
When you scan an item to the PaperPort Desktop or the Page Viewer, The PaperPort software saves the item on your hard disk. The folder in which it is saved is determined by the folder currently named in the Navigation pop-up menu. The PaperPort Folder is the default folder the first time you use the PaperPort software. The following figure shows the PaperPort Desktop with a few sample items. Navigation pop-up menu.
s ble nt Ta onte C of 2. To go to a higher-level directory, choose an item at a higher level in the pop-up menu. To go to a lower-level directory, double-click a folder in the directory. The PaperPort items contained in the location named in the Navigation pop-up menu appear on the right side of the PaperPort Desktop. The following figure shows the navigation from the Macintosh hard disk to the PaperPort Folder. The PaperPort items in the folder appear on the PaperPort Desktop. 1.
s ble nt Ta onte C of When you quit the PaperPort Desktop, the folder that is currently selected remains as the selected folder the next time that you start the PaperPort Desktop application. RENAMING ITEMS When you first place an item on the PaperPort Desktop, it appears as an untitled item. It’s a good idea to rename your items with a unique name. To rename an item on the PaperPort Desktop: 1. Click the title of the item. The text becomes highlighted. 2.
s ble nt Ta onte C of • Drag items from the PaperPort Desktop into a folder on the Macintosh desktop. • Drag items between folders on the Macintosh desktop. ▼ TIP: You can use other Macintosh commands, such as Option-drag to copy an item into another folder, or Shift-click to select multiple items to file into a folder. To drag an item into a folder: 1. On the PaperPortDesktop, use the Navigation pane to navigate to the location containing the item you want to file.
s ble nt Ta onte C of To drag an item from the PaperPort Desktop to the Macintosh desktop: 1. On the PaperPort Desktop, select the folder that contains the item you want to move. 2. Drag the item from the PaperPort Desktop into a folder on the Macintosh desktop. To drag an item between folders on the Macintosh desktop: 1. On the Macintosh desktop, navigate to the folder that contains the PaperPort item you want to move. 2. Select the item and drag it into another folder.
s ble nt Ta onte C of ▼ TIP: A good way to archive information is to scan items and then file them in folders that you create on a removable medium, such as a floppy disk, removable hard drive, or zip drive. For example, you may want to scan a variety of reference articles, and then file them on a ZIP drive in various folders based on subject matter. To create a folder on the PaperPort Desktop: 1. From the Navigation pane, navigate to the location where you want to create a new folder.
s ble nt Ta onte C of ▼ NOTE: Delete a folder the same way you would any folder from your Macintosh computer—by dragging it from the Macintosh desktop to the trash can. If you want to delete a Favorite Folder, you must first remove the folder from the list of favorites. For more information, see “Removing a Favorite Folder” later in this chapter. ADDING A FAVORITE FOLDER A Favorite Folder is an alias—a folder that represents an actual folder on your Macintosh computer.
s ble nt Ta onte C of REMOVING A FAVORITE FOLDER If you no longer want a folder designated as a Favorite Folder, you can remove it from the Favorite Folders list. ▼ NOTE: If you delete a folder from your Macintosh computer that is designated as a favorite, you should also remove the Favorite Folder from the list of Favorite Folders. Otherwise, an error message appears if you try to file items into the Favorite Folder. To remove a Favorite Folder: 1. From the list of Favorite Folders, select the folder.
s ble nt Ta onte C of To locate a Favorite Folder or item on the Macintosh computer: 1. On the PaperPort Desktop, select the Favorite Folder or item that you want to locate. 2. From the File menu, choose Locate in Finder. The location containing the Favorite Folder or item appears as an open window with the Favorite Folder or item selected. The following figure shows the location results when the Articles Favorite Folder is located.
s ble nt Ta onte C of ▼ TIP: You can also search for added annotations. For more information, see Chapter 7, “Annotating Items.” To add Get Info data: 1. On the PaperPort Desktop or in the Page Viewer, select the item for which you want to add information. 2. From the File menu, choose Get Info. The Get Info dialog box appears. You can also use the filename and modified date as search criteria. Type information that you want to use to search for this item at a later date.
s ble nt Ta onte C of To find an item: 1. On the PaperPort Desktop, choose Find Document from the File menu. The Find Document dialog box appears. Type any text for which you want to search. Select one or more areas in which to look for the text. Location pop-up menu. Select the location you want to search, such as the current folder or all Favorite Folders. Search for files by specifying a range of dates. 2. In the Search For field, type the text for which you want to search.
s ble nt Ta onte C of 4. If you want to search for files by specifying the date or range of dates that the files were last modified, select Modified Between. Type the beginning date in the first box. Tab to the next box, and type the ending date. You can enter the date numerically in the format mm/dd/yy—for example, 5/15/97 or 6/29/97. 5. From the Location pop-up menu, choose the location you want to search.
s ble nt Ta onte C of 7. Click Search to begin searching for the files that match the search criteria you specified. Any matching file is listed in the Items Found window, as shown in the following figure. Select the filename here to display the item’s thumbnail in the preview area. Preview area. 8. To open a file, double-click the filename in the Items Found box. The thumbnail appears on the PaperPort Desktop.
s ble nt Ta onte C of CHAPTER 5 Working with Stacks Like many busy people, you may sometimes put items on your desk without organizing them. When you finally put them in order, you might stack the items by project, contact, or department. You use a method that helps you quickly find the stack you need. With the PaperPort software, you can electronically organize items into stacks in much the same way that you do with paper items. A stack is a PaperPort item with multiple pages.
If you don’t select scan settings that indicate that you want to scan a multi-page item, each scanned page appears on the PaperPort Desktop as a one-page untitled item. You can add other pages to the item by stacking each scanned page on top of the first one. You can also place one or more stacks on top of another stack. Legal contracts, for example, usually have many pages.
s ble nt Ta onte C of 2. Drag and drop the item onto the target item. As you drag the selected item over the target item, the target item is highlighted. Drop the item now. The following sample shows a stack that is created when Document A is stacked onto Document B. Notice that the stack that is created takes the name of the target document, Document B.
s ble nt Ta onte C of To stack items by using the Stack command: 1. On the PaperPort Desktop, select the items that you want to stack. 2. From the Desktop menu, choose Stack. The PaperPort software places the first selected item on top and the other items underneath. ▼ TIP: If you scan items in order one after the other onto the PaperPort Desktop, they are automatically selected. All you need to do is choose the Stack command from the Desktop menu.
s ble nt Ta onte C of Click the middle of the Page Navigator to go to a specific page. To go to a specific page in a stack: 1. From the Page menu, choose Go To Page, or click the middle button of the Page Navigator. The Go To Page dialog box appears. 2. Type the page number you want to go to, and click OK. UNSTACKING PAGES You can create new stacks by unstacking one or more pages from a stack. To unstack a page: 1. On the PaperPort Desktop, select the item that you want to unstack. 2.
s ble nt Ta onte C of REORDERING PAGES IN A STACK After you create a stack, you may want to reorder the pages. For example, if you have scanned a stack of invoices and then decide you want them in numerical order, you can unstack the invoices and then restack them in numerical order. The following figure shows how to unstack a page and insert it into a different place in the stack. Notice that a page is unstacked from Document A, at which point it becomes an untitled document.
s ble nt Ta onte C of INSERTING A PAGE INTO A STACK Before you insert a new page, be sure that the page or stack that you want to insert is displayed on the PaperPort Desktop. To insert a page into an existing stack: 1. On the PaperPort Desktop, select the source item. 2. Move to the page in the target item where you want to insert the new page. The new page will be inserted in front of the current page. 3. Drag and drop the new page onto the target stack.
At times you may want to duplicate an item on the PaperPort Desktop. For example, after you scan a letter, you can duplicate the scanned letter, stack it onto other documents, and then send the documents by using your electronic fax software. To duplicate an item: 1. On the PaperPort Desktop, select the item. 2. From the Desktop menu, choose Duplicate. You can also hold down the Option key and drag the selected item into a different folder, to create a copy of the item in the folder.
s ble nt Ta onte C of CHAPTER 6 Fine-Tuning Images Sometimes, after you scan an image and view it in the Page Viewer, you notice that the page has small marks or smudges, or is crooked. You may also notice that a picture is out of focus or has poor color or contrast. You can correct these problems by using the Page menu commands.
s ble nt Ta onte C of To straighten or trim a page by using the Page menu command: 1. Display the page that you want to change on the PaperPort Desktop or in the Page Viewer. 2. From the Page menu, choose Straighten Page or Trim Page. To straighten a page by using the Straighten Page tool: 1. Display the page that you want to straighten in the Page Viewer. 2. On the Annotation Tool Bar, click the Straighten Page tool. The cursor changes to a crosshair. 3. Drag the crosshair down the page to draw a line.
s ble nt Ta onte C of ROTATING PAGES If you inadvertently scan a page upside down, you can rotate the page and place it in the upright position. You can also rotate a page to change the original direction of an image, thus creating a different impact, or you can turn a graphic upside down by flipping it. You can rotate and flip pages on the PaperPort Desktop or in the Page Viewer. For example, you can scan a logo or company name horizontally and rotate it so that the logo is displayed vertically.
s ble nt Ta onte C of To rotate or flip a page: 1. Display the page that you want to rotate on the PaperPort Desktop or in the Page Viewer. The Rotate command rotates the current page, not an entire stack. 2. From the Page menu, choose Rotate Left 90˚, Rotate Right 90˚, Rotate 180˚, Flip Horizontal, or Flip Vertical. ▼ NOTE: You cannot rotate or flip a page that has annotations.
s ble nt Ta onte C of 3. Drag the picture to position it in the window. The pointer changes to a hand, allowing you to “pan” the picture. Drag the picture to position it in the window. Drag the arrows on the bar left and right to blur or focus the picture. 4. Drag the arrows on the Focus bar to the left to blur and to the right to focus the picture. 5. Click OK. A progress dialog box appears as the picture is adjusted.
s ble nt Ta onte C of ADJUSTING A PICTURE WITH THE PICTURE WIZARD The Picture Wizard leads you through the three-step process of adjusting the exposure, color, and tint of an image. For each of these settings, Picture Wizard displays different samples of your image for you to choose the one you like best. If you don’t like any of the images, you can slide an adjustment bar to further change the appearance of the image. To adjust a picture with the Picture Wizard: 1. Display the picture in the Page Viewer.
s ble nt Ta onte C of 3. Click the picture that you like best, or if you want to further adjust the exposure, slide the lever on the Exposure bar to the right or left, and then click a picture. As you slide the lever, the exposure in all samples changes. If you want to return the pictures to their original state, click the Return To Original picture. After you click a picture, Step 2, Color, appears with samples of your picture. 4.
Use PaperPort’s AutoFix Picture command to automatically improve the brightness, contrast, color, and tint of a color picture. The PaperPort software uses an internal process that analyzes a picture and fixes what’s wrong. For example, if you take a photograph of a red sports car, scan it and notice that the color of the scanned picture is not true red, you can use AutoFix to adjust the color. AutoFix works best with 24-bit true color images.
s ble nt Ta onte C of ▼ NOTE: With grayscale pictures, you can adjust only the brightness and contrast. To adjust a picture yourself: 1. Display the picture in the Page Viewer. 2. From the Page menu, choose Adjust Picture. Samples of your picture appear. The original picture appears in the upper- right corner of your screen. The middle picture is your “working” picture and is the one you save when you make adjustments and click OK.
s ble nt Ta onte C of 5. Click a picture that you like. The selected picture moves to the center as your working picture. All other pictures are adjusted relative to the center picture. For example, if you click the upper-left picture, which is darker with greater contrast, it moves to the center. All other pictures automatically adjust and become darker and with greater contrast. Selecting the upper-left picture moves it to the center.
s ble nt Ta onte C of UNDOING AN ADJUSTMENT Like many other Macintosh commands, you can use the Undo command to undo a Page menu adjustment command in the Page Viewer. For example, you can undo a change that you make to an image, such as Sharpen Page or undoing AutoFix. To undo an adjustment: • In the Page Viewer, choose Undo command from the Edit menu, where command is the name of the command you just used. For example, to undo AutoFix you choose Undo AutoFix from the Edit menu.
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s ble nt Ta onte C of CHAPTER 7 Annotating Items To communicate well, you need to draw the reader’s attention to important information. One way to do this is by adding an annotation (a note, comment, or emphasis) to a page. When working with paper pages, you can highlight text by using highlighter markers, add notes, and circle information with a pen or pencil. With the PaperPort software you can do these same things, but in an electronic form by using the Annotation tools.
s ble nt Ta onte C of • Fill in forms and add text using the Mark Up tool • Fill in forms using the FormTyper software A LOOK AT THE ANNOTATION TOOLS After you display an item in the Page Viewer, you can use the Annotation tools to add annotations. Arrow. Adds an arrow or line. Selection. Selects the section you want to cut, copy, or crop. Mark-Up. Adds text. Highlighter. Highlights information. Freehand. Circles or underlines information. Straighten Page.
s ble nt Ta onte C of COPYING, CUTTING, AND PASTING PAPERPORT IMAGES You can copy or cut images from a page in the Page Viewer and paste it onto another page in the Page Viewer, into another application, or onto the Clipboard. You can: • Paste to another location on a page or another page of the same item you are currently viewing in the Page Viewer. • Paste to a different item that is open in the Page Viewer. • Expand the borders of a page by pasting an image.
s ble nt Ta onte C of 6. Click the target location, and choose Paste from the Edit menu. The copied information appears. If you pasted the information onto a PaperPort page, it appears in the center of the window. 7. Drag the image to the location you want. You can either paste over existing information on the target page or expand the target item with the pasted information. Pasting over existing information replaces the information in the target item.
s ble nt Ta onte C of 4. From the Edit menu, choose Paste. The image appears, surrounded by a dashed box, on the Page Viewer page. While the dashed box is displayed, you can move the image. Pasted graphic. A note adds details. 5. To move the image, drag it to the new location. After you release the mouse button and select another tool, the graphic becomes embedded on the page and can no longer be moved.
s ble nt Ta onte C of 3. Drag the mouse to surround the text or image that you want to keep; the area not selected will be cropped. A dashed box appears around the information as you select it. 4. From the Edit menu, choose Crop. Only the selected area remains on the page. WORKING WITH NOTES Notes are similar to paper notes that you stick on a paper page or item; they can contain several lines of text, and you can place them wherever you like on a page.
s ble nt Ta onte C of ADDING NOTES You can add as many notes to a page as you want. Notes can be very useful. For example, you may want to add notes to help remind yourself to perform a task, such as reviewing a memo by a certain date or passing a document on to a coworker. To add a note: 1. Display the page in the Page Viewer. 2. On the Annotation Tool Bar, click the Note tool. The cursor changes to a crosshair. 3.
s ble nt Ta onte C of 3. From the Annotation menu, choose Collapse Note. All selected notes change to a collapsed form. Collapsed note. To expand collapsed notes: 1. Display the page in the Page Viewer. 2. Select the note or notes that you want to expand. You can expand notes individually or as a group. 3. From the Annotation menu, choose Expand Note. All selected notes expand. One note expanded and one note collapsed.
s ble nt Ta onte C of HIGHLIGHTING INFORMATION Use the Highlighter to call attention to specific areas or text on a page, just as you would use a marker to highlight a printed page. For example, you may want to highlight an important paragraph or key phrases. Highlighter tool. Highlighted text is easy to spot.
s ble nt Ta onte C of 3. Drag the cursor across the text that you want to highlight. Highlighted text Handle To change the highlighting to opaque or transparent: 1. Display the page in the Page Viewer. 2. Select the highlighting that you want to change. Handles appear at the corners of the highlighted box. 3. To change to opaque or transparent, choose the Opaque or Transparent command from the Annotation menu.
s ble nt Ta onte C of To add a freehand annotation: 1. Display the page in the Page Viewer. 2. On the Annotation Tool Bar, click the Freehand tool. The cursor changes to a paintbrush. 3. Drag the brush to circle, draw, or mark text. To customize the freehand annotation: 1. Display the page in the Page Viewer. 2. Select the freehand annotation. Handles appear around the selected freehand annotation. 3. From the Annotation menu, choose the command you want.
s ble nt Ta onte C of DRAWING LINES AND ARROWS Use the Arrow tool to add lines and arrows to a page. This is a convenient way to point to important details or to connect an annotation to an area on a page. The following procedures tell you how to add an arrow annotation and customize the line width, opacity, and arrowhead location. To add lines and arrows: 1. Display the page in the Page Viewer. 2. On the Annotation Tool Bar, click the Arrow tool. The cursor changes to a crosshair. 3.
s ble nt Ta onte C of FINE-TUNING ANNOTATIONS You can fine-tune an annotation by changing the color of the annotation background or text, editing and customizing the font or text size, and moving and resizing an annotation. You can make these selections before or after using an annotation tool. SELECTING THE FONT AND COLOR You can change font characteristics, including style and type size.
s ble nt Ta onte C of To select the font of an added annotation: 1. Click the text of the annotation. 2. Select a command from the Annotation menu to change the style, size, or font. To select the color of an annotation: 1. On the Annotation Tool Bar, click the Annotation tool you want to use. 2. From the Annotation menu, choose Color. A color selection window appears. 3. Select a color on the color wheel, or scroll to select settings for brightness, saturation, color, and so on. Click OK. 4.
s ble nt Ta onte C of EDITING ANNOTATION TEXT As described previously, you can use the PaperPort software to customize the font, style, and point size of a mark-up or note text before or after typing it. You will also find it easy to edit the text. To edit annotation text: 1. Display the page in the Page Viewer. 2. On the Annotation Tool Bar, click the Mark-Up tool. The cursor changes to an I-beam pointer. 3. To edit text, drag the cursor to select the text that you want to change. Then type the new text.
s ble nt Ta onte C of To move an annotation: 1. Display the page in the Page Viewer. 2. To move an annotation to a different location on the same page, select the annotation and drag it to the new location; do not click a handle on the frame surrounding an annotation or you might inadvertently resize the box. To select and move multiple annotations at the same time, use Shift-click to select annotations, or choose Select All from the Edit menu.
s ble nt Ta onte C of DISPLAYING AND HIDING ANNOTATIONS In addition to collapsing and expanding notes, you can display or hide annotations. This feature is especially useful if you want to print a page or send it using an electronic fax software, but do not want to include the added annotations. ▼ NOTE: The Hide and Show Annotation commands affect all annotations in a stack, not just the currently displayed page. To hide or show annotations: 1. Display the page in the Page Viewer. 2.
s ble nt Ta onte C of To find annotated text on a page: 1. Display the item in the Page Viewer. From the Edit menu, choose Find Annotation. The Find Annotation dialog box appears. Type the text that you want to find. Narrows the search to annotations that match the case of the text entered. Searches for any of the characters in the text. Searches only for the whole word. Searches the item starting at the end and going backward. 2. Type the text that you want to find.
s ble nt Ta onte C of DELETING ANNOTATIONS You can delete individual annotations one at a time or delete multiple annotations at the same time. To delete annotations: 1. Display the page in the Page Viewer. 2. Select the annotation that you want to delete. 3. Press the Delete key, or choose Clear from the Edit menu. FILLING IN FORMS AND ADDING TEXT USING THE MARK-UP TOOL The Mark-Up tool is useful when you want to add text to a page—for example, when filling in a preprinted form that you have scanned.
s ble nt Ta onte C of You can also mark up the page with key words that you can later use in searching for information. For example, if you are researching a particular product in a magazine article, you can add a mark-up as a reference at each location in the article where the product is mentioned. Later, you can use the Find Annotation command to quickly locate the annotations and the associated information.
s ble nt Ta onte C of FILLING IN FORMS USING THE FORMTYPER SOFTWARE If you own the FormTyper software, an application that you can purchase from Visioneer, you can automatically create fields on a form and tab between the fields. For information about purchasing the FormTyper software, contact Visioneer. To fill in a form by using the FormTyper software: 1. If the FormTyper software is installed on your Macintosh computer, display the form you want to complete in the Page Viewer. 2.
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s ble nt Ta onte C of CHAPTER 8 Importing, Saving, and Deleting Items This chapter tells you how to place non-PaperPort items (items created in other applications) onto the PaperPort Desktop or into the Page Viewer, and how to save PaperPort items in other formats.
s ble nt Ta onte C of The Import command does not convert all types of files from other applications. For example, you cannot open a text or ASCII file. However, by using drag and drop, you can place any type of file onto the PaperPort Desktop. ▼ TIP: You can also print an unsupported file format to the PaperPort Desktop. For more information, see “Printing from Other Applications,” later in this chapter.
s ble nt Ta onte C of IMPORTING AN ITEM Use the Import command to import a variety of files, including grayscale and color files saved in one of the formats described in the following table. Format (file extension) Description PaperPort file (MAX) A file previously saved in PaperPort for Macintosh or for Windows. If you try to import a PaperPort 3.0 file, a message asks if you want to upgrade the file.
s ble nt Ta onte C of To import a file created in another application: 1. On the PaperPort Desktop, choose Import from the File menu. A directory dialog box appears. Only folders or files saved in one of the previously described formats appear. ▼ TIP: If you have a Windows file without the appropriate extension, such as .TIF for a TIFF file, the file does not appear in the dialog box. Add the three-character extension (such as .MAX, .PCT, or .
s ble nt Ta onte C of 3. After you view the item, choose Close from the File menu. A message appears asking you to save changes. 4. Click Save to save the item as a PaperPort item. If you don’t save the changes, the item is not saved as a PaperPort item.
The PaperPort software automatically saves all items that you place on the PaperPort Desktop to your hard disk in the folder currently open (named in the Navigation pop-up menu). For example, if the Articles folder is currently open and its items displayed on the PaperPort Desktop, any new item that you scan, import, or drag to the PaperPort Desktop is saved in the Articles folder. For information about moving items between different folders, see Chapter 4, “Filing Items into Folders.
s ble nt Ta onte C of SAVING ITEMS IN OTHER FORMATS You can save a PaperPort item in different file formats. For example, you may be using photographs with a page layout application. You can scan each picture, save the scanned images in a popular graphic format (such as TIFF or PICT), and then import the graphics into the other application. Scan each picture, save the images as TIFF or PICT files, and then use the art with other applications.
s ble nt Ta onte C of To save an item in a format other than the PaperPort format: 1. On the PaperPort Desktop or in the Page Viewer, select the item that you want to save. 2. From the File menu, choose Save As. The directory dialog box appears. Select a file format for the saved item. Choose Display if you want the best quality image for viewing on a screen. Choose Printing if you want the best quality image for printing or faxing. 3. From the Format list, choose the format type that you want.
s ble nt Ta onte C of ▼ TIP: If you want to save a single page from a stack, first display the page at the top of the stack, then unstack that page, and then save the page in the format that you want. DELETING FOLDERS AND ITEMS The PaperPort Desktop provides a direct reflection of the folders on your Macintosh computer. It displays the folders and PaperPort items that you have on your hard disk, Macintosh desktop, and other devices.
s ble nt Ta onte C of To delete an item from the PaperPort Desktop: • Drag the item from the PaperPort Desktop into the trash can, or select the item and choose Remove document from the Edit menu, where document is the name of the item you want to delete. To delete an item from the Macintosh desktop: • Drag the item into the trash can. To delete a folder: • From the Macintosh desktop, drag the folder into the trash can.
s ble nt Ta onte C of CHAPTER 9 Using the Link Bar The PaperPort software is designed to work with—or link to—other types of applications. Chapter 2, “Scanning Items” tells you how to scan directly to a linked application. This chapter describes the Link Bar and tells you how to use it to send an item already on your computer to a linked application.
s ble nt Ta onte C of ▼ NOTE: PaperPort Links to other popular applications are continually being added. Visit Visioneer’s Web site at http://www.visioneer.com to see the latest links. If you have an Internet provider and Netscape Navigator installed on your Macintosh computer, you can choose Go to PaperPort on the Web from the Visioneer menu. WHAT IS THE LINK BAR? The Link Bar is an icon bar that you can use to send items on your computer to other linked applications on your computer.
s ble nt Ta onte C of Photocopy. Use this link icon for printing items. Rather than choose the Print command from the File menu, simply drag the item that you want to print onto the Photocopy icon. Electronic Fax. One generic electronic fax link icon appears on the Link Bar, even if you have multiple electronic fax packages installed on your Macintosh computer.
The steps for using the Link Bar are similar each time you send an item to a link application. You can use the Link Bar from the PaperPort Desktop, the Page Viewer, or the Macintosh desktop. The following procedure provides the basic steps for using the Link Bar. For more information about using some of the common links on the Link Bar, such as Photocopy or Fax, see the sections that follow this procedure. To send an item to a link application using the Link Bar: 1.
s ble nt Ta onte C of PHOTOCOPYING AN ITEM With the PaperPort software, you can use your printer like a photocopy machine. You can print as many items and as many copies of an item as you want. SETTING PHOTOCOPY PREFERENCES The PaperPort software automatically displays a dialog box before printing. If you prefer not to display this dialog box, change the setting as described in the following procedure. To set the photocopy link preferences: 1. From the Visioneer menu, choose Preferences.
s ble nt Ta onte C of 3. Select Photocopy from the list of links and click the Edit button. The Photocopy link preferences appear. Displays the Print dialog box when you use the Photocopy link. Scan settings. Shrinks images that have printable material extending to the edge of the paper so that the entire image is printed. Displays the selected printer’s Page Setup options. For information, see your Macintosh user’s guide. 4. Select the settings you want and click OK.
s ble nt Ta onte C of SENDING AN ITEM AS AN ELECTRONIC FAX With the PaperPort software and your electronic fax software, you can send an item directly from the PaperPort Desktop, Page Viewer, or your Macintosh desktop as an electronic fax.
s ble nt Ta onte C of 3. Select Fax from the list and click the Edit button. The Fax link preferences appear. Scan Settings. Displays fax packages on your computer. Select the one you want to use. Shrinks images that have printable material extending to the edge of the paper so that the entire image is printed. 4. Select the settings you want to use and click OK. The PaperPort Preferences dialog box reappears. 5. Click OK.
s ble nt Ta onte C of SENDING AN ITEM AS AN E-MAIL MESSAGE You can send items, such as memos, budgets, newspaper clippings, photographs, and spreadsheets to other people by using the PaperPort software and your e-mail application.
s ble nt Ta onte C of 3. Select the e-mail application from the list and click the Edit button. The E-mail link preferences appear. Select the format you want to use for the item that you are attaching to an e-mail message. For example, select JPEG, PaperPort, or TIFF. Scan settings. 4. Select the settings you want to use and click OK. The PaperPort Preferences dialog box reappears. 5. Click OK.
s ble nt Ta onte C of 3. Log on to the e-mail application. The message-addressing dialog box, which is different for each e-mail application, appears. The PaperPort software creates a file and attaches the item to the e-mail message. The PaperPort filenames start with Mail, followed by the item number and the extension.max—for example, Mail3.max. 4. Fill in the message information and send the message as you usually do.
In addition to organizing, reviewing, and distributing information as an e-mail message or fax, you may want to edit scanned text. To do this, you can use the PaperPort software and the supplied OCR software along with any text-based software, such as a word processing or spreadsheet application. You can process an entire item or only the text you select. You can process text in several ways: • Use a text-based link application, such as a word processing or spreadsheet link.
s ble nt Ta onte C of SETTING PREFERENCES FOR THE PROVIDED OCR SOFTWARE The following procedure tells you how to set preferences for the OCR provided with the PaperPort software. To set another OCR’s processing preferences, see the documentation that came with the OCR application. To set OCR preferences: 1. From the Visioneer menu, choose Preferences. The PaperPort Preferences dialog box appears. 2. From the Preferences pop-up menu, choose Other.
The PaperPort software automatically selects word processing preferences for you, such as the format in which a processed item is saved. If you want to change preferences, complete the following steps. ▼ NOTE: To identify the word processor that PaperPort uses when you press the Word Processor function key and scan, see Chapter 2, “Scanning Items.” To set word processing link preferences: 1. From the Visioneer menu, choose Preferences. The PaperPort Preferences dialog box appears. 2.
s ble nt Ta onte C of SENDING AN ITEM TO A WORD PROCESSOR You can process an entire item and open the converted text in a text-based application, such as a word processor, or process only selected text on a page and automatically copy it to the Clipboard. To process an item using a word processing link: 1. Select the item that you want to convert to text. 2.
s ble nt Ta onte C of To process text and copy it to the Clipboard: 1. Display the page in the Page Viewer. 2. On the Annotation Tool Bar, click the Selection icon. The cursor changes to a crosshair. 3. Drag the mouse to surround the text that you want to copy to the Clipboard as text. A dashed box appears around the information as you select it. 4. From the Edit menu, choose Copy as Text. The PaperPort software processes the selected text using the provided OCR software and places it on the Clipboard.
s ble nt Ta onte C of SENDING AN ITEM TO AN IMAGE EDITOR Use an image editing link, such as PhotoEnhancer or Adobe PhotoShop, to work with color and gray-scale images on your computer. ▼ TIP: You can scan an item directly to your image editor. When you select an image editor as the target application, the scan mode is set to Storing Photos, the optimum mode for scanning color items.
When you send an item using an image editing link, the item is converted to the format you specified for the image editor link preferences. To send an item to an image editing application: 1. Select the item you want to send to the image editor. 2. From the File menu, choose Links and then choose the application that you want to use, or click an image editing link icon, such as PhotoEnhancer, on the Link Bar. A message appears, telling you that the item is being processed.
s ble nt Ta onte C of SETTING LINK BAR PREFERENCES Set the Link Bar preferences to determine the orientation of the Link Bar, the size of the icons on the Link Bar, and to indicate if you want the PaperPort software to look for new applications to add to the Link Bar every time you start your Macintosh computer. For information about setting each link application’s preferences, see the individual preferences sections, such as “Setting Fax Preferences” earlier in this chapter.
By default, the Link Bar does not appear. To use the Link Bar you must first show it. To show or hide the Link Bar: • Choose Show PaperPort Link Bar or Hide PaperPort Link Bar from the Visioneer menu. STARTING AND QUITTING THE LINK BAR By default, the Link Bar application starts every time you start the PaperPort software. Because the Link Bar is a separate application, you can start and quit it separately from the PaperPort Desktop and Page Viewer.
s ble nt Ta onte C of ADDING LINKS You can add as many links to the Link Bar as you want for any application with a format supported by the PaperPort software. Links that you add using this procedure remain on the Link Bar, unless you choose to delete them later. To add a link: 1. From the Visioneer menu, choose Preferences. The PaperPort Preferences dialog box appears. 2. From the Preferences pop-up menu, choose Links. The Link preferences appear. Preferences pop-up menu. Add a link.
s ble nt Ta onte C of 5. Click OK. The application link icon appears on the Link Bar and is listed in the PaperPort Preferences dialog box. The PaperPort software selects default preferences for the link application, which you can change if you want. The options that are available vary, depending on the application that you add. For example, with text-based applications, such as Excel and Word, the OCR uses the format you select to create the text file that is sent to the link application.
s ble nt Ta onte C of DELETING LINKS If you no longer want a link on the Link Bar, you can delete it. ▼ TIP: It may be more useful to hide a link than to delete it. Then, if you later decide to show the link back on the Link Bar, all you do is select the link and click the Show Link button. For more information, see “Showing or Hiding Link Icons on the Link Bar” later in this chapter. To delete a link: 1. From the Visioneer menu, choose Preferences. The PaperPort Preferences dialog box appears. 2.
s ble nt Ta onte C of 3. To show a link on the Link Bar, select the button to the right of the link. To hide a link on the Link Bar, deselect the button to the right of the link. Claris Works is deselected. The ClarisWorks link icon won’t appear on the Link Bar. REORDERING LINKS The link icons on the Link Bar can appear in any order you like. You may want to place your link icons in the order of most used links.
s ble nt Ta onte C of GLOSSARY actual size The size of the page when it was scanned (not enlarged using zoom in or reduced using zoom out). annotation A word, a note, a mark, or highlighting added to an item. Annotation Tool Bar A group of icons that represent the tools used to add annotations to a page. The Annotation Tool Bar is available only in the Page Viewer. Arrow tool An Annotation tool for drawing straight lines with or without arrowheads.
s ble nt Ta onte C of 138 Glossary dpi An abbreviation for dots per inch. A measurement of resolution used for scanning and for printing. electronic fax The software that you use with a modem for sending a fax. See fax for more information. e-mail An abbreviation for electronic mail. Software that you can use to electronically transmit items over a communications network. expand To restore a collapsed note (represented as a Note icon) to its original size.
s ble nt Ta onte C of GIF Graphics Interchange Format, an image format used by CompuServe. grayscale Shades of gray that represent light and dark portions of an image. Color images can also be converted to grayscale, where colors are represented by various shades of gray. handles The small squares at the corners of a selected annotation that you click and drag to resize the annotation. Highlighter tool An Annotation tool that works in the same way as a highlighter marker.
s ble nt Ta onte C of 140 Glossary link application An application installed on your computer that you can use with the PaperPort software. For example, you can use a word processor and OCR software to translate a PaperPort item into text and edit the text. Link Bar An icon bar that provides links to your printer, fax, e-mail, word processor, and other applications. Mark-Up tool An Annotation tool designed for adding text to scanned items in the Page Viewer.
s ble nt Ta onte C of Page Navigator The buttons you click on the PaperPort Desktop or the Page Viewer to move from page to page in a stack or to go to a specific page. Page Viewer A PaperPort application that you use to display a close-up view of one page, annotate a page, and edit an image. paper insertion delay The amount of time that elapses after a page is inserted into the scanner and before it actually grabs the item and begins scanning.
s ble nt Ta onte C of 142 Glossary scan mode A scan setting that you select to determine the speed of the scan, the file size of the scanned image, the resolution, and the bit depth. scanner A device that converts a printed image or document into a bitmapped computer screen image or file. search criteria The information used in searching for a file, such as the file name, the date saved, or annotated text.
A Actual Size command 43 Add folder to Favorites command 54 adding annotations 81–99 Favorite Folder 54 freehand annotations 90 lines and arrows 92 links 133–134 notes 87–88 Adjust Picture command 77 adjusting an image 69–79 Annotation Tool Bar description of tools 82 displaying/hiding 42 icons 42 overview 7 using 83–101 annotations adding freehand 91 graphics 85 highlighting 89 lines/arrows 92 mark-up 100 notes 87 collapsing 87 customizing 93–94 cutting, copying, and pasting 96 deleting 99 displaying/hidin
s ble nt Ta onte C of converting files See importing See file formats Copy As Text command 128 copying annotations 96 documents 68 images 83 creator code 123 crooked pages, straightening 30–31 cropping images 85 cursor crosshair 83 I-beam 95 pointer 82 custom scan mode 26 customizing e-mail settings 121 fax settings 119 image editor settings 129 OCR settings 125 printer settings 117 scan settings 26–33 word processor settings 126 D date, finding files by 59 DCX file, importing 105 deleting annotations 99
s ble nt Ta onte C of dpi about 24 choosing in PaperPort Writer 107 scan mode settings 21 selecting for scan 26 drag and drop creating a stack 62 filing items 51 onto Link Bar 116 onto PaperPort Desktop 104 Duplicate command 68 Duplicate Current Page command 68 E Edge Detection option 32 editing annotations 95 Editing Text scan mode 22 electronic fax See fax e-mail extension 123 file formats, selecting in preferences 121 file mapping 123 linking 121–123 receiving a PaperPort document 123 scan settings 18
s ble nt Ta onte C of forms filling in with FormTyper 101 filling in with Mark-Up tool 42, 99 FormTyper 42, 101 freehand annotation adding/customizing 91 See also annotations Freehand tool 42 function keys description 12 disabling 13 enabling 13 F10 12 F11 12, 14 F12 12 F5 12 F6 12 F7 12 F8 12 F9 12 preferences 13 scanning directly to a word processor 12 an image editor 12 fax software 12 the Page Viewer 12 the PaperPort Desktop 12 the printer 12 selecting ScanDirect target application 12 setting the image
Index s ble nt Ta onte C of image editor file formats, selecting in preferences 129 function key 12 linking 130 scan settings 20 sending an item to 130 setting function key 14 setting preferences 129 imaging mode See scan modes Import command 105 importing a Windows file 105 by drag and drop 104 DCX file 105 formats 105 from other applications 6, 103 GIF file 105 graphics 103 JPEG file 105 other formats 6 PICT file 105 TIFF file 105 using the Import command 105 using the Open command 106 See also opening
s ble nt Ta onte C of links adding 133–134 command 133 deleting 135 e-mail preferences 121 fax preferences 119 image editor preferences 129 OCR preferences 125 printer 107 printer preferences 117 reordering 136 showing/hiding on Link Bar 135 using e-mail 121–123 fax 119–120 from Macintosh desktop 116 from Page Viewer 116 from PaperPort Desktop 116 image editor 130 OCR software 124–128 printer 117–118 word processor 127 word processor preferences 126 Links command 116 Links submenu 116 Locate in Finder comm
page adding annotations 86–101 cleaning 70 magnifying 43 reducing 43 reordering 66 rotating 72 straightening 69 trimming 69 Page menu 45, 64 Page Navigator 44, 64 Page Setup 107 Page Viewer 40–43 adding annotations 86–101 arranging windows 44 closing an item 41 function key 12 opening items 106 opening multiple windows 44 overview 40 quitting 41 saving changes 41 scan settings 15 ways to display 41 Paper Insertion Delay option 32 PaperPort CD 1 PaperPort Desktop arranging documents 38 function key 12 list o
s ble nt Ta onte C of printing item 117 to PaperPort Desktop 104, 107 using a function key 12 processing an image to text 12, 127, 128 Q quality, improving 29–32 QuickMail 121 Quit command 37, 41, 132 quitting Link Bar application 132 Page Viewer application 41 PaperPort Desktop application 37 R Remove folder from Favorites command 55 removing annotations 96 Favorite Folder 55 renaming items 50 reordering links 136 resizing annotations 95 resolution about 24 in PaperPort Writer 107 selecting 26 Rotate co
s ble nt Ta onte C of scanner setting edge detection 32 setting paper insertion delay 32 setting to scan a color item 28 scanner button, displaying scan settings 14 scanning color and grayscale image 28 color images 20, 22 directly to a target application 2 example items 2 improving image quality 29–32 items 9–29 items as a stack 68 modes 21 Multiple Page option 15–19 to a target application 10 to a word processor using a function key 12 to an image editor using a function key 12 to fax software using a fu
s ble nt Ta onte C of U underlining text 42 Unstack command 65 Unstack Current Page command 65 V view changing 45 description of 3 Page Viewer 40–43 PaperPort Desktop 36–39, 48 View by Icon command 39 View by List command 39 Visioneer menu accessing Web site 1 choosing ScanDirect To 11 displaying Help 1 displaying scan settings 11 setting preferences 13 W Web site 1 windows arranging 44 moving 44 word processor function key 12 scan settings 19 selecting file formats 126 sending a document to 127 setting
