PaperPort Deluxe Software User’s Guide FOR WINDOWS
COPYRIGHT INFORMATION PaperPort 5.1 Deluxe Software for Windows. Copyright ©1997 Visioneer, Inc. All rights reserved. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.
TA B L E O F C O N T E N T S Chapter 1: Welcome to the PaperPort Software . . . . . . . . . . . . . . 1 Scanning Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 View Scanned Items Two Ways . . . . . . . . . . . . . . . . . . . . . . . . . 3 Improve Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Add Notes, Highlight Areas, and Mark Up a Page . . . . . . . . . . . 4 Combine Items into Stacks . . . . . . . . . . . . . . . . . . . . . . . . .
iv TABLE OF CONTENTS Chapter 4: Sending a Fax or E-Mail Message . . . . . . . . . . . . . . . 27 Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Sending a Scanned Item as a Fax . . . . . . . . . . . . . . . . . . . . . . . . 28 Sending a Scanned Item with an E-Mail Message . . . . . . . . . . . 30 Getting PaperPort Information on the Internet . . . . . . . . . . . . . 32 Chapter 5: Converting a Scanned Item to Text. . . . . . . . . . . . . .
TABLE OF CONTENTS v Chapter 8: Editing Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Using the Image Editing Tools . . . . . . . . . . . . . . . . . . . . . . . . . 58 Rotate Right or Left . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 AutoFix Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Adjust Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Sharpen Picture . . . . . . . . . . . . . . . . . . . . . . .
vi TABLE OF CONTENTS
s ble nt Ta onte C of CHAPTER 1 Welcome to the PaperPort Software Welcome to the PaperPort Deluxe Software. This guide explains how to use the main features of your PaperPort software. In addition to this guide, you can get more information from a variety of sources, as shown in this figure. EXPLORE PAPERPORT One-Minute Guide An online tour of PaperPort features. This User’s Guide The fastest way to get acquainted with PaperPort and start using it.
s ble nt Ta onte C of 2 CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWARE ▼ NOTE: To see the One-Minute Guide and Help, you should first install the PaperPort software on your computer. See the installation guide that you received with your scanner to install the software. This chapter of the User’s Guide provides a quick overview of PaperPort’s features. If you’ve used an earlier version of the software, you can also read this chapter to see what’s new in the PaperPort software.
3 VIEW SCANNED ITEMS TWO WAYS PaperPort provides two ways to view items: the Desktop View and Page View. Desktop View displays a thumbnail, a small graphic that represents each item on the PaperPort Desktop. Page View displays a close-up of a single page. Desktop View displays items as thumbnails. Page View displays each item as a full page. IMPROVE IMAGE QUALITY With the PaperPort 5.
CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWARE Here are some “before and after” examples of scanned images: This picture of a flower cart is improved by clicking the AutoFix Picture tool. The image is lightened and sharpened. This cow picture was slightly blurred and out of focus. Using the Sharpen Picture tool the cow comes into focus. The original picture of the family dog had the “red eye effect” caused by an indoor flash. The red was removed with the Remove Red Eye tool.
5 Use the Picture tool to add a picture to the page. Use the Highlighter tool to draw the reader’s attention to an area. Circle information with the Freehand tool. Use the Note tool to add notes to a page. COMBINE ITEMS INTO STACKS Many items that you scan will probably be more than one page. You can combine the individual pages into a multipage item, called a stack.
CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWARE A single page Stacks Link Bar LINK TO MANY OTHER APPLICATIONS PaperPort automatically recognizes many other applications on your computer and creates a “working link” to them. The Link Bar at the bottom of Desktop View shows icons of those linked applications. To use a link, drag an item onto one of the icons to start the application represented by the icon. A typical use of the Link Bar is to scan an item and fax it.
7 SCAN IT AND FAX IT If your computer has a fax modem and fax software, you can use the fax link to quickly send the item as a fax. The fax link is represented by a fax icon on the Link Bar at the bottom of Desktop View. Send an item by dragging and dropping it onto a link icon. This example shows dragging and dropping an item onto the fax link icon. When the fax icon is highlighted, release the mouse button. Your fax application starts and you can send the item as a fax.
CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWARE SCAN IT AND E-MAIL IT If you can send e-mail from your computer, you can send any scanned item as an e-mail attachment, including scanned pages, graphics, and photos. You can use either the e-mail link icon or a convenient Send command to attach an item to an e-mail message. The e-mail link icon for Lotus cc:Mail.
9 FILL IN A PREPRINTED FORM A built-in PaperPort application named FormTyper is designed specifically for filling in the fields on preprinted forms, such as insurance forms, registration cards, or tax forms, which often ask you to “Please Type the Information.” Using FormTyper, you can type the information using your computer keyboard (instead of a typewriter), and then print the filled-in form. The FormTyper icon is on the Link Bar.
CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWARE ■ Folders are arranged in a “tree” structure. The tree arrangement is similar to the one in Windows Explorer. ■ Scanned items are stored in folders. You can simply drag and drop the item onto the folder. When the folder is highlighted, release the mouse button and the item is stored in that folder. ■ Folders can be “nested”—that is, stored in other folders. The plus symbol (+) shows the folder contains other folders.
11 IMPORT ITEMS FROM OTHER APPLICATIONS In addition to scanning items, you can bring items into PaperPort in several different ways: ■ Print to the PaperPort Desktop from another application, such as Microsoft Excel. ■ Print to the PaperPort Desktop from the Internet, so you can display images and text from Internet Web sites on the PaperPort Desktop. ■ Import files saved in other file formats, such as Windows Bitmap (BMP) or Tag Image File Format (TIFF).
CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWARE RIGHT MOUSE BUTTON SHORTCUTS Many of the tools, buttons, and icons in PaperPort have right mouse button shortcuts. For example, select an item in Desktop View and click the right mouse button to display a menu for the item. You can choose commands from that menu instead of the menus in the menu bar. The following sample shows the shortcut menu for a single item in Desktop View.
s ble nt Ta onte C of CHAPTER 2 Viewing Items Using PaperPort’s two views for displaying scanned items—Desktop View and Page View—you can see either the thumbnails of the items, or a full page that you can read. DESKTOP VIEW Desktop View shows thumbnails of scanned items and stacks of items. Use Desktop View to see the items on the PaperPort Desktop or in any folder.
CHAPTER 2: VIEWING ITEMS Command Bar—The buttons on the Command Bar are shortcuts for commands on the menus. For example, clicking the Settings button is the same as choosing Preferences from the Edit menu and then clicking the Scan Settings tab in the PaperPort Preferences dialog box. The Command Bar appears in both Desktop View and Page View. Folders—You can store items in the folders to organize them.
15 PAGE VIEW Page View shows one page at a time. Use Page View to get a close-up view of the item or to add comments to the page. Image Tool Bar Command Bar Annotation Tool Bar Status Bar Command Bar—The buttons on the Command Bar are shortcuts for commands on the menus. Notice that several of the buttons in the Page View Command Bar are different from those in Desktop View.
CHAPTER 2: VIEWING ITEMS SWITCHING BETWEEN DESKTOP VIEW AND PAGE VIEW While working with PaperPort, you’ll want to switch back and forth from Desktop View to Page View to work with a single page in Page View, or with the thumbnails in Desktop View. To view an item in Page View: ■ Double-click the item you want to see in Page View, such as a business card. ■ You can also click once on the item then click the Page button. To switch from Page View to Desktop View: ■ Click the Desktop button.
17 Page. Switch from Desktop View to Page View. Settings. Display the PaperPort Preferences dialog box where you can set scan settings, customize the PaperPort Desktop and folders, choose options for importing and exporting files, calibrate the scanner, and change its hardware settings. Find. Find an item in Desktop View, or find an annotation or page in Page View. Browse. In Desktop View, see a list of items available on the PaperPort Desktop and in all the folders.
CHAPTER 2: VIEWING ITEMS Desktop. Switch from Page View to Desktop View. << Item. Displays the previous item on the PaperPort Desktop or in the currently open folder. Item >>. Displays the next item on the PaperPort Desktop or in the currently open folder. << Page. Displays the previous page in a stack. Page >>. Displays the next page in a stack. Zoom Out. Reduces the size of the page in Page View. Actual Size. Returns the page to its original (100%) size. Zoom In.
s ble nt Ta onte C of CHAPTER 3 Stacking Items Like many other busy people, you may sometimes put items on your desk without organizing them. When you finally do put them in order, you might stack the items by project, contact, or department. You use a method that helps you to quickly find the right stack. With PaperPort you can electronically organize items into stacks in much the same way that you do with paper documents. A stack is a PaperPort item with multiple pages.
s ble nt Ta onte C of 20 CHAPTER 3: STACKING ITEMS USING DRAG AND DROP TO CREATE STACKS 1. In the Desktop View, select the item that you want to stack. Cover Letter Invoice Cover Letter Invoice This example shows stacking a Cover Letter on an Invoice. 2. Drag the selected item onto the item on which you want to stack it. 3. When the second item is highlighted, release the mouse button. The stack is created. Invoice Cover Letter 4.
21 SELECTING AND DESELECTING ITEMS When stacking items, you need to select them. You can select one item at a time, or several items together. To select or deselect a single item: ■ To select the item, click its thumbnail in Desktop View. A red (or dark) line around an item indicates that it is selected. ■ To deselect the item, click another item, or click anywhere else in Desktop View. To select multiple items: ■ Click each thumbnail while holding down the Shift key or the Ctrl key.
CHAPTER 3: STACKING ITEMS The stack title is in boldface type. The page title is in normal type. As you flip through the pages, each page’s title appears. If you don’t want to see page titles with the stack titles, choose Per-Page Titles from the View menu to remove the checkmark from the command. To give an item or stack a title in Desktop View: 1. Select the item or stack. 2. Click its title, or choose Change Title from the File menu. 3. Type the new title and press Enter.
23 MOVING BETWEEN STACKED PAGES The Page Navigators are the buttons for flipping through the pages of a stack. You can also use the commands on the Page menu to move from page to page in a stack. To move between pages in a stack in Desktop View: 1. Select the stack. 2. Click the left arrow of the Page Navigator to see the previous page in the stack. 3. Click the right arrow of the Page Navigator to see the next page in the stack.
CHAPTER 3: STACKING ITEMS UNSTACKING ITEMS You can unstack pages in a stack if, for example, you want to move those pages to another stack, replace those pages with new ones, or delete them from the stack without disturbing the rest of the pages. You unstack pages in Desktop View. To unstack a single page: 1. Select the stack in Desktop View. 2. Click the Page Navigator to display the page you want to unstack. 3. Click the Unstack1 button. You can also choose Unstack Current Page from the Desktop menu.
25 TILING ITEMS For smaller items, such as business cards and receipts, you can combine the items on the same page instead of stacking them as separate pages. This is called tiling items because the images are arranged on the page in a regular pattern like tiles on a floor. If you’ve scanned several business cards from people at the same company, for example, you can tile them onto a page to see all the cards at once.
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s ble nt Ta onte C of CHAPTER 4 Sending a Fax or E-Mail Message After an item has been scanned into PaperPort, you can send it as a fax or as an attachment to an e-mail message. You do not need to print the item first; you can send it directly from the PaperPort Desktop without worrying about paper jams when faxing. If you want to add some notes to a fax, but don’t want to mark up the original, you can annotate the item using PaperPort’s annotation tools.
CHAPTER 4: SENDING A FAX OR E-MAIL MESSAGE SENDING A SCANNED ITEM AS A FAX To send a scanned item as a fax, your computer will need: ■ A fax modem ■ Fax software To send a scanned item as a fax from Desktop View: 1. Select the item to fax. 2. Drag the item onto the fax link icon on the Link Bar. You can also click the fax link icon. 3. When the fax link icon is highlighted, release the mouse button.
29 4. When your fax software starts, send the scanned item as a fax. This sample shows the Delrina WinFax PRO window for sending a fax. The window that appears on your computer will be for your fax software. ▼ NOTE: Instead of using the fax link icon, you can also choose Links from the File menu, and then choose the name of your fax software.
CHAPTER 4: SENDING A FAX OR E-MAIL MESSAGE To send a scanned item as a fax from Page View: 1. Display the item in Page View that you want to fax. 2. From the File menu, choose Links. 3. Choose the name of your fax software. 4. The fax software starts, and you can send the item. ▼ NOTE: In the sample, the name of the fax software is Delrina WinFax. Note that an option named Fax is also listed.
31 To send a scanned item as an e-mail attachment from Desktop View: 1. Select the item to send. 2. Drag the item onto the e-mail link icon on the Link Bar. You can also click the e-mail link icon. 3. When the e-mail link icon is highlighted, release the mouse button. 4. The e-mail software opens. Log in and send the scanned item as an attachment to an e-mail message. This sample shows the login window for Lotus cc:Mail. The login window that appears on your computer will be for your e-mail software.
CHAPTER 4: SENDING A FAX OR E-MAIL MESSAGE ▼ NOTE: Instead of using the link icons from Desktop View, you can also choose Links from the File menu, and then choose the name of your e-mail or Internet e-mail software. The software opens, and you can send the item as an attachment to an e-mail message. GETTING PAPERPORT INFORMATION ON THE INTERNET The WebSite menu provides Internet access directly from PaperPort.
s ble nt Ta onte C of CHAPTER 5 Converting a Scanned Item to Text A scanned item is an image. Even the text on a scanned item is simply a picture of the text, and you can’t edit it as you would text in a word processing document. Using optical character recognition (OCR) software, the PaperPort software can convert those text “pictures” into real text that you can then edit using a word processing application.
CHAPTER 5: CONVERTING A SCANNED ITEM TO TEXT The page is now a word processing document containing text that word processing applications can recognize. You can then edit the text as you normally would when word processing. The process is not always perfect. If the scanned item contains smudges or handwritten notes, the OCR application will try to analyze them but, of course, will not be able to come up with a suitable match.
35 CONVERTING AN ITEM TO TEXT To convert an item to text, you first scan it into PaperPort. You can use OCR to convert text from either Desktop View or Page View. ▼ NOTE: Text scanned in color cannot be converted using the OCR software. Change the scanner’s scan setting to “Editing Text” which is designed specifically for OCR conversion. To convert an item from Desktop View: 1. Select the item to convert. It can be a single page or a stack. 2.
CHAPTER 5: CONVERTING A SCANNED ITEM TO TEXT If the item is a stack, all pages are converted. To convert a single page of a stack, first use the Unstack1 button on the Command Bar to unstack the page, and then convert it. Instead of using the word processing link icon, you can also choose Links from the File menu, and then choose the name of your word processing software. The conversion process begins. 4. The OCR software shows a progress window while the conversion is in process. 5.
▼ 37 NOTE: PaperPort’s built-in OCR software has an option to convert text to HTML format so that you can display the text on an Internet Web page. To convert an item to text from Page View: 1. Display the item in Page View that you want to convert. 2. From the File menu, choose Links. 3. Choose the name of your word processing software. The OCR conversion begins. If the item is a stack, all of its pages are converted.
CHAPTER 5: CONVERTING A SCANNED ITEM TO TEXT CONVERTING PART OF A PAGE TO TEXT If a page includes graphics and you convert it, the OCR software will try to convert the graphics to text. The result will be a lot of unrecognized characters on the page because the software can’t match text characters with graphics. In that case, select those portions of the page that contain only text, and convert that selected area. To convert a portion of a page to text: 1. Display the page in Page View. 2.
39 6. Open the application where you want to paste the text and choose Paste from that application’s Edit menu. CONVERTING A SCANNED SPREADSHEET Converting a scanned spreadsheet is similar to converting a page of text. In most cases the spreadsheet retains it columnar format, and the spreadsheet application recognizes number characters as numbers if you want to update them. To convert a spreadsheet from Desktop View: 1. Select the spreadsheet to convert. It can be a single spreadsheet or a stack. 2.
CHAPTER 5: CONVERTING A SCANNED ITEM TO TEXT This sample shows Microsoft Excel as the spreadsheet application, but you can drag the spreadsheet onto any spreadsheet icon on the Link Bar. Instead of using the spreadsheet link icon, you can also choose Links from the File menu, and choose the name of a spreadsheet application. 4. When the conversion is complete, the spreadsheet application opens and you can begin editing its text and numbers.
s ble nt Ta onte C of CHAPTER 6 Filling In Preprinted Forms with FormTyper Insurance forms, registration cards, coupons, and tax forms are examples of preprinted forms. They have fields that you need to fill in with data, such as name, address, and telephone number. In the past, you had to use a typewriter or a ballpoint pen to fill in the fields manually on preprinted forms. With the Visioneer FormTyper application, you can enter data using your computer and then print the form.
CHAPTER 6: FILLING IN PREPRINTED FORMS WITH FORMTYPER FILLING IN A FORM The following example shows a medical form on the PaperPort Desktop with fields to fill in. To fill in a form with FormTyper: 1. Select the form. 2. Drag the form onto the FormTyper link icon on the Link Bar. You can also just click the FormTyper link icon. 3. When the FormTyper link icon is highlighted, release the mouse button. After a few moments while the software analyzes the form to find its fields, the FormTyper window opens.
▼ 43 TIP: Before dragging the form onto the FormTyper Link, switch to Page View and use the Enhance Lines tool to darken and straighten the form’s lines. The PaperPort FormTyper link identifies underlining of blank areas on a form as data fields to be filled in. Darkening and straightening the form’s lines with the Enhance Lines tool helps PaperPort find the fields with more accuracy. 4. Begin typing data if the cursor is at the first field that you want to fill in.
CHAPTER 6: FILLING IN PREPRINTED FORMS WITH FORMTYPER ▼ NOTE: Use the Save to PaperPort As command to save the filled-in form. The Save to PaperPort Desktop command overwrites the form. Use Save to PaperPort Desktop only if you don’t want to keep an original copy of the form. FORMTYPER TOOLS The FormTyper application has the “look and feel” of the PaperPort 5.0 Deluxe Software. Some of FormTyper’s tools are similar. Form Navigator.
s ble nt Ta onte C of CHAPTER 7 Annotating a Page To communicate well, you need to draw the reader’s attention to important information. When working with paper, you can highlight text with highlighter markers, add post-it notes, and circle text with a pen or pencil. With PaperPort, you can use these methods but in electronic form.
CHAPTER 7: ANNOTATING A PAGE Here is an example of a page with some annotations. Selection. Select an area to copy, cut, paste, or crop. Note. Add a note, just like a post-it note. Arrow. Point to important information with a line or arrow. Highlight. Add a highlight color. Freehand. Circle or underline important information. Picture. Add an illustration to a page. You can also tell if an item in Desktop View contains annotations because they appear as small symbols on the thumbnails.
47 USING THE ANNOTATION TOOLS The basic method of using the annotation tools is similar for each tool. To use an annotation tool: 1. Click the tool on the Annotation Tool Bar. 2. Place the cursor on the page. Its shape will indicate the tool you selected. 3. Depending on the tool you selected, click or drag the cursor to use the tool. The following examples show how to use the annotation tools. POINTER Use the Pointer tool to select annotations on a page.
CHAPTER 7: ANNOTATING A PAGE To use the Pointer tool to move, resize, or edit an annotation: 1. Click an annotation to select it. 2. To move the annotation, put the pointer inside the selected area, and drag the annotation to a new place. 3. To resize the annotation, put the pointer on one of the selection boxes, hold down the mouse button, and drag the pointer. 4. To edit the text in an annotation, double-click the annotation. The cursor is at the start of the text.
49 To use the Selection tool: 1. Drag to select an area of the page. 2. Depending on what you want to do with the selection, choose a command from the Edit menu. 3. To paste the selection to another document, open it, and choose Paste from the Edit menu. CUT AND PASTE OPTIONS You can copy (or cut) and paste to and from pages and applications in several different combinations: ■ From one page to another in Page View.
CHAPTER 7: ANNOTATING A PAGE ▼ NOTE: Another copy and paste option is the Copy As Text command in the Edit menu. PaperPort converts the selection to text at the same time it copies the text to the Clipboard. STRAIGHTEN PAGE Use the Straighten Page tool to straighten a page, either horizontally or vertically, that was originally scanned in at an angle. To straighten a page: 1. Hold down the mouse button and draw a line along the edge of an area that you want to be horizontal or vertical on the page. 2.
51 PAN Use the Pan tool to scroll an image quickly, up, down, left, or right. To use the Pan tool: 1. Click the Pan tool. The pointer changes to a hand pointer. 2. Drag the mouse. The page image moves as you move the mouse. NOTE Use the Note tool to write a resizable note at any place on the page. You can also “collapse” the note so it doesn’t cover any information on the page. To write a note with the Note tool: 1. Click the page. 2. Type the note in the text box that appears.
CHAPTER 7: ANNOTATING A PAGE MARK-UP Use the Mark-Up tool to add a line of text to the page. To write a note with the Mark-Up tool: 1. Click the page where you want to type text. 2. Type a line of text. The Mark-Up tool is for typing a single line of text, like this. Don’t press Enter to type a second line of text… …instead create another mark-up box and type your text. HIGHLIGHTER Use the Highlighter tool to highlight any part of a page with a color.
53 To change the line width of an existing line, select it, then choose Line Width from the Annotations menu and choose a new line width. To change the width for new lines that you want to draw, click the Freehand tool or Arrow tool, click the right mouse button and choose Line Width from the displayed menu, or choose Line Width from the Annotations menu and then choose a new width. Existing lines will not be affected.
CHAPTER 7: ANNOTATING A PAGE To add a picture with the Picture tool: 1. Click the Picture tool, then click on the page where you want the picture to be located. The Open dialog box appears. 2. Select Bitmap Files as the file type from the drop-down list. 3. Select the name of the picture. 4. Click Open. The picture appears on the page. 5. To reposition a picture, click the Pointer tool and then click the picture to select it. Handles around the picture indicate it is selected. 6.
55 DISPLAYING AND HIDING ANNOTATIONS You can display items on Page View with all of their annotations either visible or hidden. This feature is especially useful if you want to print or fax an item, but don’t want to include the annotations. To display or hide annotations: 1. In Page View, choose Show Annotations from the Annotations menu. The (✔) checkmark means the annotations are visible. 2. To hide annotations, choose Show Annotations again from the Annotations menu.
CHAPTER 7: ANNOTATING A PAGE PRINTING ITEMS You can print any scanned item. If an item contains annotations that you don’t want to include when it’s printed, remember to turn off the annotations first. To print an item: 1. Select the item. It can be a single item or a stack. 2. Drag the selected item onto the Printer link icon on the Link Bar. You can also just click the printer link icon. 3. When the printer link icon is highlighted, release the mouse button.
s ble nt Ta onte C of CHAPTER 8 Editing Images An original image may not be the exact color or sharpness that you want, even before it’s scanned. For example, an indoor snapshot of your family or household pet may have the “red eye” effect from the camera’s flash. Using PaperPort’s Remove Red Eye tool, you can remove the red. Other tools help you adjust colors, contrast, and other image characteristics.
CHAPTER 8: EDITING IMAGES USING THE IMAGE EDITING TOOLS The image editing tools are designed to improve images scanned in color, black-and-white, and grayscale. The tools available in Page View depend on the type of image. ROTATE RIGHT OR LEFT Use the Rotate tools to rotate an entire pages 90 degrees to the left or right. Pages with annotations cannot be rotated. Rotating a page is particularly useful for spreadsheets, graphs, charts, and other pages normally displayed horizontally.
59 AUTOFIX PICTURE Use the AutoFix Picture tool to automatically enrich the quality of an image. The PaperPort software analyzes the image and improves its appearance as much as possible. Fuzzy images may become sharper, and underexposed (dark) or overexposed (lighter) photos may be darkened or lightened. However, if the quality of the original image is very poor, even the automatic image improvement may not help. To enhance images with the AutoFix Picture tool: ■ Click the AutoFix Picture tool.
CHAPTER 8: EDITING IMAGES To use the Picture Wizard: ■ Click the Picture Wizard button on the Command Bar. A series of dialog boxes walk you through the process to adjust the picture quality. This is the first Wizard dialog box. Click Next to see the next dialog box. To use the Adjust Picture tool: 1. Click the Adjust Picture tool. 2. Select the picture that you like best. The one you select moves to the center and becomes the current picture, or the one to adjust. 3.
61 SHARPEN PICTURE Use the Sharpen Picture tool to sharpen or blur a color picture. To sharpen or blur a color picture with the Sharpen Picture tool: 1. Click the Sharpen Picture tool. The Sharpen Picture dialog box appears. 2. Drag the slider to sharpen or blur the picture. 3. Click OK. Before—A blurred picture After—The sharpened picture REMOVE RED EYE Indoor flash photographs can produce the “red eye” effect that turns the pupils of the eyes red.
s ble nt Ta onte C of 62 CHAPTER 8: EDITING IMAGES ▼ TIP: Use the Zoom In button (on the Command Bar) before selecting the red area, and then select as small an area of the eye as possible. PaperPort removes the color red from the entire selected area. If the selected area includes other parts of the eye that have tints of red in them (as light brown eyes often do), those tints will be removed too. CROP PAGE Use the Crop Page tool to remove part of a page.
63 INVERT PAGE Use the Invert Page tool to reverse the colors of an image. This is particularly helpful for reading text on images with a dark background and light letters. To reverse images with the Invert tool: ■ Click the Invert Page tool. The image reverses color. Before After REMOVE STRAY DOTS Sometimes a page has small marks, dots, or speckles that appear on the scanned page. For example, scanned newspaper articles often have extraneous spots on the page.
CHAPTER 8: EDITING IMAGES ENHANCE LINES Use the Enhance Lines tool to automatically darken and straighten horizontal lines on a black-and-white scanned image, such as a table or preprinted form. Enhancing lines is particularly helpful prior to using the PaperPort FormTyper link to fill in scanned preprinted forms. To darken and straighten lines with the Enhance Lines tool: ■ Click the Enhance Lines tool. The lines are straightened and darkened.
s ble nt Ta onte C of CHAPTER 9 Filing Items in Folders PaperPort’s filing system with folders is similar to the filing system that you use with Windows, except the PaperPort folders are only for items scanned or imported to the PaperPort Desktop.
CHAPTER 9: FILING ITEMS IN FOLDERS The list of folders appears in Desktop View along the left side of the window. The list of folders ▼ NOTE: You can add other folders to the list, give them new titles, store folders within folders, and change their colors. DRAGGING AND DROPPING ITEMS INTO FOLDERS The easiest way to move an item into a folder is by dragging and dropping the item into the folder. You can file items one at a time, or you can file multiple selected items all at the same time.
67 To drag and drop an item into a folder: 1. Click an item(s) to select it. 2. Drag the selected item into a folder. 3. When the folder is highlighted, release the mouse button. You can also put the selected item into a folder using the Move to Folder or Copy to Folder commands in the Desktop menu. The Copy to Folder command creates a copy of the item and puts it into the new folder, but leaves the original item in its original folder.
CHAPTER 9: FILING ITEMS IN FOLDERS To add a folder to the main list of folders: 1. Click PaperPort Desktop. 2. From the File menu, choose New Folder. 3. Type the new folder’s title, and then click OK. To add a folder within another folder, click the folder instead of the PaperPort Desktop. Choose New Folder from the File menu, type a title for the new folder, and click OK. GIVING FOLDERS NEW TITLES Each folder must have a title.
69 To give a folder a new title: 1. Click a folder to select it. 2. Click the folder’s title to see the text box for editing the title. 3. Type the new title and press the Enter key or just click elsewhere on the PaperPort Desktop. You can also select the folder and choose Change Title from the File menu. DRAGGING AND DROPPING FOLDERS INTO FOLDERS Folders can be stored in other folders by dragging and dropping one folder into another.
CHAPTER 9: FILING ITEMS IN FOLDERS To drag and drop one folder into another: 1. Click a folder to select it. 2. Drag the selected folder onto another folder. 3. When the folder is highlighted, release the mouse button. You can tell when a folder has other folders in it because a small plus sign appears next to a folder. A minus sign indicates the folder is open and lists its folders. SEEING THE CONTENTS OF FOLDERS Desktop View displays the contents of the open folder.
71 To see the items in a folder: ■ Click a folder to see the items in it. You can also click the Browse button to see all the items in all the folders. USING SIMPLESEARCH TO FIND AN ITEM PaperPort’s SimpleSearch features help you find scanned items. For example, if you recall the item’s title or keywords, PaperPort can find the item based on that information. However, PaperPort also reads the entire text content of each scanned item and can find items based on any words and phrases in the content.
CHAPTER 9: FILING ITEMS IN FOLDERS In the SimpleSearch dialog box, you can: ■ Click the Options tab to display several options for using SimpleSearch, including whether you want PaperPort to match the exact phrase you’re looking for or to find text that closely matches. ■ Click the Update SimpleSearch button to read any items that haven’t been read yet. This adds the items’ text to the SimpleSearch database (which is similar to the index of this guide).
s ble nt Ta onte C of APPENDIX A PaperPort Viewer With PaperPort Viewer, you can share PaperPort items—including articles, letters, contracts, budgets, reports, and photos with others who do not own the PaperPort software. PaperPort Viewer lets others view and print PaperPort items. You can distribute PaperPort Viewer to others free of charge. One way to send someone PaperPort Viewer is to attach the PaperPort Viewer file to an e-mail message and then send that e-mail message to the recipient.
APPENDIX A: PAPERPORT VIEWER s ble nt Ta onte C of 74
s ble nt Ta onte C of INDEX A Actual Size button 18 Add to SimpleSearch command 72 Adjust Picture dialog box 60 Adjust Picture tool 59 Annotation Tool Bar 15, 47 annotation tool samples 4, 47–54 annotations collapse notes 51 copy and paste 49 hiding or displaying 55 how to create 47 on forms 43 samples 46 selecting 47–48 Arrange button 17 Arrow tool 53 Auto-Find button 44 AutoFix Picture tool 59 column format 40 Command Bar 13, 16, 17 Content checkbox 71 convert text 8, 35–38 copy annotations 49 Copy As T
s ble nt Ta onte C of 76 INDEX folders adding to list 68 contents 70 definition 13 drag and drop folders 69 dragging items 66–67 duplicating 69 in folders 10, 70 list of 66 new folder 67 new title 68 selecting 69 form darken lines 64 fields 42 filling in 42 printing 44 saving 43 seeing in FormTyper 44 Form Navigator 44 FormTyper definition 9 enhance lines 64 print a form 44 sample 42 tools 44 Freehand tool 52 item export 11 filing in a folder 9 finding 10, 71 import 11 in folder 70 in FormTyper 44 print
O OCR definition 8, 33 sample 34 OLE Return button 18 One-Minute Guide 1 Open dialog box 54 Optical Character Recognition, See OCR P page arrows 53 clean dots 63 convert portion to text 38 crop portion 62 enhance lines 64 highlight sections 52 note 52 reverse colors 63 scanned at an angle 50 Page button 17 Page menu 23 Page Navigators 23 Page View Command Bar 17 convert text 37 definition 3, 15 fax item 30 FormTyper 42 switch to 16 Pan tool 51 PaperPort Desktop 13, 44 PaperPort Viewer 11, 73 paste annotati
s ble nt Ta onte C of 78 INDEX T V technical support 7, 32 text convert a portion 38 convert with OCR 8, 33, 35 paste converted 39 text annotation, on forms 43 text content, of item 71 TextBridge OCR software 33 thumbnail annotations 46 definition 3, 13 tiling items 25 tint, adjusting 59 title date format 22 folder 68 item 20, 21 stack 20, 21 TWAIN button 18 Viewer, PaperPort 73 Visioneer Web site 11, 32, 73 U unstack all pages 24 Unstack button 17 unstack one page 24 Unstack1 button 17, 36 W WebSit
