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C O N T E N T S Welcome to PaperPort 5 Installing PaperPort Registration Learning PaperPort Technical Support What’s new in PaperPort 10 SE? 5 5 6 6 8 Getting to Know PaperPort 10 The PaperPort desktop PaperPort items The Folders pane PaperPort item thumbnails PaperPort page thumbnails The Page View window 10 11 11 12 13 14 Acquiring Items 15 Scan to the PaperPort desktop Set up your scanner with PaperPort Print to PaperPort Add PaperPort folders Import pictures from your camera Touching Up Ima
Filing Items Add search criteria to items Finding Items Find items by their properties Use the All-in-One Search pane 22 23 23 24 Sending Items to Other Programs 25 Converting Items Convert items to image formats Convert images to text Contents 22 Sharing Files Customize the Send To bar Adjust Send To options iv 21 25 26 27 27 27 Creating PDF Documents 28 Uninstalling PaperPort 28
Welcome to PaperPort Welcome to the ScanSoft® PaperPort Getting Started Guide. PaperPort® provides the easiest way to turn paper into organized digital documents that everybody in an office can quickly find and use. PaperPort works with scanners, multifunction printers, and networked digital copiers to turn paper documents into digital documents. It then helps you to manage them along with all other electronic documents in one convenient and easy-to-use filing system.
Learning PaperPort This guide introduces you to PaperPort and shows you how PaperPort can help you manage your information. Additional sources of information to help you learn how to use PaperPort include online Help, Release Notes, and the ScanSoft web site. Using this Guide This guide is written with the assumption that you know how to work in the Microsoft Windows environment.
Minimum System Requirements A computer with an Intel® Pentium® or higher processor Microsoft Windows® 98 (from second edition), Windows Me, Windows 2000 SP4 or above, Windows XP SP2 or above Microsoft Internet Explorer 5.5 or above 128MB of memory (RAM), 256MB recommended 150MB of free hard disk space for application files plus 5MB working space during installation 5MB for Microsoft Installer (MSI) if not present.
What’s new in PaperPort 10 SE? PaperPort 10 SE includes a number of valuable new features to help you manage your documents. Page thumbnails See page thumbnails for your multi-page items, both in Desktop view and in the PageViewer. Get a better overview of your documents – find, handle and reorder pages quickly. Scanner Enhancement Technology tools Improve your image items with the SETTM tools – now accessible directly from your PaperPort desktop by right-clicking on any image file.
Greater flexibility with stacking and unstacking PaperPort now provides greater choice for stacking together desktop items of different file formats and offers more options in unstacking. Folder improvements Use the Folder Manager to organize your PaperPort folder structure, find more functionality in the folder shortcut menus and utilize the Back button to navigate through your folder tree quickly and easily.
Getting to Know PaperPort This section introduces you to the different parts of PaperPort. Refer to the PaperPort Help for detailed information about all these topics. The PaperPort desktop The PaperPort desktop appears with the Folders pane when you first start the program. It displays your documents, as well as the tools you can use to manage them. PaperPort offers all the tools necessary to organize, find, and use documents and images.
PaperPort items The documents and photographs you acquire in PaperPort are called items. There are two types of items: image items and text items. Image items are scanned documents, photographs, and other digital items in an image format, such as PDF, JPEG, TIFF, or PaperPort Image (.max). You create image items from documents, photographs, line art, or other items that you scan, copy, or bring in to the PaperPort desktop. Text items are documents that contain editable text, such as Word (.
When you have acquired your own PaperPort items, you do not have to use the My PaperPort Document folder to store them. You can add other local and network folders to PaperPort's Folder View. You can also delete the My PaperPort Documents folder, but your PaperPort structure must contain at least one folder. To show or hide the Folders pane, click the Folders button on the Command bar. With the desktop split, Folders panes can be displayed for each Workspace.
Click on a thumbnail to see image attributes. A small icon indicates that the Read-only attribute is set for that item. A small icon indicates that the image has annotations. Multi-page image items show to let you scroll through the pages even with the Page Thumbnails pane closed. Before you can work with an item, you must first select its thumbnail on the PaperPort desktop. A red line appears around an item to indicate that it is selected.
• Enlarge or reduce thumbnail size. • Copy, paste, cut, delete and reorder pages. • Insert new pages at a certain location in the document. • Append new pages at the end. • Copy and move selected pages to a Workspace as separate PDF files. • Copy and move pages between separate documents open in different panes. The Page View Window The Page View window allows you to take a closer look at your items and to touch up and annotate them. You can also enlarge or reduce the view for easy reading.
Acquiring Items There are many ways to bring images and documents into PaperPort so that you can use PaperPort’s viewing, editing, annotation, indexing, OCR, and file management tools. For example, you can: • Scan photos, pages, and other images on a scanning device. • Add folders to PaperPort that already contain images and documents. • Capture snapshots of web pages. • Import files from other programs on your computer. • Print documents from other programs to the PaperPort desktop.
PaperPort makes it easy to scan pages as separate items or as a multi-page item. To scan and collate two-sided pages on your ADF scanner, flip the pages when prompted, click Scan Other Side, and PaperPort will automatically scan and collate the pages in the correct order. Set up your scanner with PaperPort All files needed for scanner setup and support are copied automatically during the program’s installation, but no scanner setup occurs at installation time.
Add PaperPort folders PaperPort provides an easy-to-use filing system for organizing your items and sharing them with others. In the Folders pane, you can: • Add existing folders on your computer to the Folders pane. • Create new folders, mapped network drives and folders on external devices attached to your computer. Initially, the Folders pane shows a set of folders designed to help you get started using PaperPort. You can move or delete these folders whenever you prefer.
Touching Up Images When you display an image item in the Page View window, PaperPort provides several tools you can use to adjust or improve your image. For example, you can straighten a scanned page, lighten an underexposed photograph that is too dark, adjust the color in a color picture, remove “dirt spots” from a document page, or sharpen fuzzy pictures. In addition, you can rotate an item, remove stray dots, enhance lines, remove red eye, and crop part of an image.
Remove part of an image When you want to save or work with only part of a page or image, you can crop the image or you can erase the part that you do not want to use. Use the Selection tool to define the part you want to keep and then use the Crop tool to remove the remainder. Select the Eraser tool to erase the area of the image that you draw over with the pointer. Remove stray dots Scanned images sometimes include stray dots or “speckles”.
Annotation tools You can select an annotation tool from the Annotation toolbar whenever you display an image item in the Page View window. Right-click on a tool to choose settings for the annotation. Select Annotation Use this tool to select an annotation so that you can then move, cut, copy, or resize it on the page. Note Want to give yourself a reminder? Select the Note tool and add a resizable note much like a sticky note that you write on and then stick on paper documents.
Filing Items A key to organizing items in PaperPort is filing items in appropriate folders. You can drag and drop items from one folder to another or from the PaperPort desktop into any folder you want. You can specify search criteria to help you find your items later. Moving and copying items between folders is also possible in split view across Workspaces. The name of each item appears below the thumbnail in thumbnail view. In a multi-page item, the name appears below the individual page names.
Add search criteria to items You can assign item properties to PaperPort Image items, and then use the properties as search criteria to find items in PaperPort. PaperPort also allows you to assign the same keywords to multiple items at the same time, providing a powerful tool for organizing and locating similar documents and images.
When you have many folders and items, PaperPort provides more powerful capabilities with All-in-One SearchTM. All-in-One Search provides many options for specifying where and what to look for when finding an item, including indexed text content. The information you want to find is referred to as search criteria. You can look for items by item properties. Find items by their properties You can search for any type of item by its item name. You can also search for PDF and PaperPort Image (.
Sharing Files PaperPort provides many tools to make it easy for you to share files, images, and documents with friends, colleagues, and business associates. These tools are built-in to the program and are readily available on toolbars, menus, and command bars for quick access whenever you need them. To help you share your items with others, PaperPort makes it easy to: • E-mail items to others, simply by dragging the items to your favorite e-mail program on the PaperPort Send To bar.
Sending Items to Other Programs Drag and drop functionality makes opening your files in your favorite programs a snap. Simply choose the file you want and drop it onto the program icon on the Send To bar at the bottom of the PaperPort desktop. Common office tasks like e-mailing and faxing are now faster than ever. The Send To bar makes using scanned documents in other applications easier by automatically translating the document into a form that the receiving application can understand.
Adjust Send To options You can tune Send To options to specify how you want to use a certain program on the Send To bar. For example, you can specify the file format in which PaperPort will save an item. To e-mail an item, simply drag and drop the item to your e-mail program on the Send To bar. Use the e-mail link options to specify the file format of the attachments and other options.
Converting Items Using PaperPort, you can convert scanned documents and text items to image formats, and convert images back to text. Convert items to image formats You can convert scanned documents and text items to image formats. The Save As command allows you to save image items to any of a variety of standard image formats including PDF, JPEG, and TIFF, as well as the native PaperPort Image format (.max). You can convert text items and image items to PaperPort Image items (.
Creating PDF Documents PDF (Portable Document Format) files are often classified into three different types, commonly called flavors: • PDF Image • PDF Searchable Image • PDF Formatted Text & Graphics You can create one or more of these PDF flavors, depending upon your version of PaperPort software. Refer to the PaperPort online Help for additional details. Uninstalling PaperPort 1. Select Add/Remove Programs from the Control Panel. 2. Select ScanSoft PaperPort 10.0. 3.
