2021.1

l The Set Properties task adds properties as tags to items/sets in the OL Connect
database.
l The Retrieve Items task retrieves items (records, or content items, etc.) or sets of items
from the OL Connect database, by ID or by property.
Note
Combined, the Set Properties and Retrieve Items tasks make it possible to batch
and commingle Print content items.
The following two tasks use the Metadata (data about the current job, maintained in the
Workflow process; see Metadata) to do something with records in the Connect database:
l The Mark Connect Sets for Deletion task marks the sets found in the current Metadata as
'to be deleted' in the OL Connect database, so that they will be deleted the next time the
database's Cleanup process runs.
l The Update Data Records task updates records in the OL Connect database using
values from the current Metadata.
File Store
The OL Connect Server has a File Store which it uses for transient files. This File Store is
managed by the Cleanup service who takes care of removing obsolete files when those files
are not marked as permanent.
You can make use of the File Store in your own Workflow processes. The Workflow
configuration tool has three tasks to that end: the File Store - Upload File task, File Store -
Download File task, and File Store - Delete File task.
Capture OnTheGo Workflow processes
A Capture OnTheGo solution requires no less than three basic processes in a Workflow
configuration:
l One process that generates a document (most often, a form), stores it and notifies the
COTG app of the document's existence. Note that this process doesn't send the actual
document. It sends a ticket to the Capture OnTheGo Server so that when the intended
user logs in, the name of the document will appear in the app's Repository, signaling to
the user that the document can be downloaded.
The key task in this process is the Output to Capture OnTheGo plugin.
Page 183