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l The Execute Data Mapping task, or the Retrieve Items task.
The Execute Data Mapping task extracts data from the job data file and puts them in a
record set. This task works according to the instructions in a data mapping configuration,
made with the DataMapper (see "Data mapping configurations" on page222).
The Retrieve Items task can be used to retrieve records from the OL Connect database.
l The Create Print Content task. This task merges data with a template, resulting in Print
Content Items. Templates are made with the Designer (see "Templates" on page477).
l The Create Job task. This task turns a set of Print Content Items into a print job. Any
settings are passed on to Workflow via a Job Creation Preset.
l The Create Output task. This task creates the actual output file(s). Any settings are
passed on to Workflow via an Output Creation Preset.
The All In One task is the fastest and most efficient way to create print output. The task
exchanges less data with the server than the separate plugins do and it has multi-threading
support: it can produce the data set and content items in parallel.
Nevertheless, the separate plugins would be used in the following situations:
l The record set, created by the Execute Data Mapping task, is also needed to create
another kind of output in the same process.
l The input is JSON data, which can be used directly. In this case there is no need to use
the Execute Data Mapping task or Retrieve Items task.
l If the input data is paginated (e.g. a PDF) and doesn't need to be merged with a template,
the Execute Data Mapping task can create Print Content Items as well. This makes it
possible to omit the Create Print Content task.
l The necessary Print Content Items have already been created, whether in the same or in
another Workflow process. Print Content Items can be retrieved from the OL Connect
database using the Retrieve Items task. Subsequently, the Create Job and Create Output
tasks can generate print output from them.
Note that at the time the Print Content Items are created, their ID or the Print Content Set
ID needs to be stored somewhere where the print process can access them, in order to
retrieve the Print Content Items.
The tasks mentioned here can all be found on the OL Connect tab of the Plug-In Bar in
Workflow. For a description of each task, see "OL Connect tasks" on page185.
Files used in a print process
Before creating the print process in the Workflow configuration tool, you will need to create:
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