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l If you want the Create Job task to use a Job Creation Preset, you must retrieve content
sets. A Job Creation Preset can filter, sort, and group print content items, add meta data
and make finishing settings (see "Print Presets" on page1536).
l From a performance perspective, working with content sets is better. Retrieving content
sets is faster than retrieving content items and thus can improve performance. Also,
working with Job Creation presets is more efficient than working with individual content
items in Workflow.
l If you decide to retrieve content sets, you may still have to do preparatory work on the
content item level to enable a Job Creation preset to sort the output (see "Sorting and
grouping items in print batches" on the next page).
How to retrieve: selection methods
The Retrieve Items task can retrieve items/sets by ID or based upon conditions.
Retrieving items/sets by ID
New print content items are automatically saved in the Connect database when the Create
Content task creates them. The task returns the IDs of those items, as well as the ID of the
content set, to the Workflow process via Metadata (see About Metadata).
In order to retrieve (sets of) items by ID later on, you will have to get the IDs from the Metadata
and store them somewhere else. Workflow's Data Repository would be a good place to store
them in; you can use the Push to Repository task to store the IDs there.
Retrieving items or sets using conditions
When the Retrieve Items task retrieves items or sets based upon conditions, the respective
database entities are matched against the values of data fields or by the values of properties
set on entities in the Connect database.
l Values:Print content items and sets don't contain data fields, but they do have a link to
the data record with which they were created, so selecting and sorting them by value is
still a possibility.
l Properties are key/value pairs that can be set on entities in the Connect database. There
are two ways to do that:
l Using the Set Properties task.
Ideally, the Set Properties task directly follows the Create Print Content task in a
Workflow process. The Create Print Content task returns the IDs of the content items
as well as the ID of the content set to the process via the Metadata. Using those IDs,
the Set Properties task can either set properties on all new Content Items or on the
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