7.0

Text before each line: Enter any text you want to appear in the document before each line of the data
selection. For example, if the data selection is lines 32 through 34, and you enter the string “ITEM:” in
this text box, ITEM: appears three times in the document: before the data on line 32, before the data on
line 33, and before the data on line 34. You can enter either text or a PlanetPress Talk expression that
resolves to a text string in this box.
Text after each line: Enter any text you want to appear in the document after each line of the data
selection. For example, if the data selection is lines 20 through 22, and you enter the string “SHIPPED”
in this text box, SHIPPED appears three times in the document: after the data on line 20, after the data
on line 21, and after the data on line 22. You can enter either text, or a PlanetPress Talk expression that
resolves to a text string, in this box.
empty lines
On empty lines: Use to control how the document treats lines that do not contain data. Select Do not
skip to have the document display a blank line when it encounters an empty line in the data selection.
Select Skip completely empty line to have the document ignore empty lines in the data selection. No
blank line appears in the document in this case. Select Skip empty region to have the document ignore
the line when the portion of the line included in the data selection is empty. No blank line appears in the
document in this case. In Custom data selections, Skip empty region is equivalent to Skip completely
empty line.
Skip empty line: Enabling this means that PlanetPress Design considers a line empty if the portion of it
that appears in the data selection is empty.
7. In the Line condition box, set the line condition, if any, that you want to apply to the data selection.
Select No line condition if you do not want to set a line condition on this data selection.
8. If necessary, click Archive/E-mail/fax and set the necessary options for PlanetPress Fax and
PlanetPress Image.
PlanetPress Image
Index: Select to use this data selection as an index term in PlanetPress Search. The name of the index
term is the one you specify in the Name box, and its value is the value of the data selection you specify
in the Data properties of the data selection object. PlanetPress Image uses this information to generate
the .PDI file it creates for each PDF file it creates. The default length for the value of the index term in
the PlanetPress Search database is the length of the data selection. The length of the data selection is
its length after PlanetPress Design applies the settings of the Trim leading spaces and Trim trailing
spaces boxes in the Data properties of the data selection object. If you have two or more data selection
objects that provide values for the same index term, PlanetPress Design sets the length to that of the
longest of the data selections.
Index Name: Specify the name you want to use for the PlanetPress Search index term. You can enter a
name, select one from the drop-down list, or leave the box empty. If you leave the box empty,
PlanetPress Design uses the name of the data selection object as the name of the index term. The drop-
down list contains the names of all index terms defined to date in the document. If you select one of
these, the data selection you create in this object becomes an additional value for that index term. You
can create as many index terms as you require in a document. In the .PDI file the name you specify
here appears as the value of an ~IndexName field. Note that the name cannot contain a colon (:). Note
that the name of the index should not include a closing bracket (]), since this would prevent the index
from building.
This is a Recollect index: Select to use this data selection as an index term in Recollect from Rebus
software. TIFFs and JPGs containing index values that match those provided by a Recollect query are
displayed with a red box around the corresponding index value. There will be inconsistencies with how
the red binding box containing the index is rendered in Recollect if a Data Selection that is configured as
an index for Recollect is rotated or contained in an N-Up object in PlanetPress Design.
The name of the index term is the one you specify in the Name box, and its value is the value of the
data selection you specify in the Data properties of the data selection object. PlanetPress Image uses
this information to generate the .PDI file for each PDF, TIF and JPG file it creates.
PDF bookmark: Select to have PlanetPress Image use this data selection as a bookmark in the PDF file
it generates for this document.
E-mail address: Select to have PlanetPress Image use this data selection as the E-mail address to
which to send the PDF file.
Subject: Select to have PlanetPress Image use this data selection as the text of the subject line of the
E-mail it sends with the PDF file. Use the Trim box to the right of the Subject box to specify how you
want to treat any leading or trailing spaces that appear in the data selection. Select Trim to trim both
leading and trailing spaces.Select Do not trim to leave any leading or trailing spaces in the data
Selecting Data - Detailed Directions
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