ADMINISTRATOR GUIDE CORPORATE & ENTERPRISE EDITION Version 7.
ADMINISTRATOR GUIDE CORPORATE & ENTERPRISE EDITION Version 7.6 OBJECTIF LUNE Inc. 2030 Pie-IX, Suite 500 Montréal, QC, Canada, H1V 2C8 +1 (514) 875-5863 sales@ca.objectiflune.com www.virtualstationery.com © 2015 Objectif Lune Incorporated. All rights reserved.
Table of Content Admin Guide – Corporate & Enterprise Edition ...............................................................................1 Introduction ..................................................................................................................................1 Pre-requisites ...............................................................................................................................1 Input Methods ..................................................................
Admin Guide – Corporate & Enterprise Edition Introduction The Virtual Stationery application allows companies to use electronic PDFs instead of hardcopy pre-printed stationery, without having to change the way they currently print. Whilst we have done everything possible to ensure that Virtual Stationery reliably replicates the expected behaviour of pre-printed stationery, the nature of the technology means that there are some considerations to be noted.
Method 2 – LPR (requires Corporate or Enterprise Edition) This method allows you to setup up to 32 LPR input queues (depending on the number of licenses you have purchased). Each input queue has a special LPR name (VS_DYNQ_XX, where X is 1 to 32) and the IP address is that of the Virtual Stationery server. When using LPR input, all users sending jobs to a queue will use the same stationery.
Installation There are four components to the installation of Virtual Stationery 1) 2) 3) 4) Install & Activate & Configure PlanetPress Suite (Production and Imaging) Install the Virtual Stationery Application (requires a reboot) Virtual Stationery Configuration Roll-out 1. Install, Activate & Configure PlanetPress Suite (Production & Imaging) The Virtual Stationery application uses PlanetPress Suite as the engine in RESTRICTED mode.
Note: Once PlanetPress Suite is RESTRICTED it will not be able to work with other PlanetPress configurations, so we STRONGLY recommend that you install it on a separate PC or VMWare image to any other PlanetPress installations. To download and/or activate PlanetPress you will need a serial number.
Quick Steps a) Please install ONLY PlanetPress Design and PlanetPress Production and PlanetPress Image – the other options are not required although it will not matter if you select them.
c) Activate PlanetPress If you have received an email containing a .reg file, you can simply double click and activation will be complete. Otherwise, load PlanetPress Production and then select Help followed by Software Activation – then do the same for PlanetPress Image. Cut ‘n’ paste the serial numbers and activation codes you received via email into the relevant boxes (see below) and then click OK – you will get a message confirming that your software is activated.
And check the Services Start automatically check box – and then click OK.
Select PlanetPress Production from the left panel and then right click and select Start.
And Ending with … IMPORTANT: If you do not see these messages, then Virtual Stationery is not activated in RESTRICTED mode. Please contact Objectif Lune or your supplier.
2. Install the Virtual Stationery Application Install the Virtual Stationery components, by following the prompts. You will be given the option to choose port 8080 or port 8181. You should select the port which is most likely to work on your system. Port 8080: is an HTTP port which is normally left open by Firewalls but is often used by other web applications – such as Apache, Sharepoint etc.
a) Login & Configure System Settings Enter the following URL http://vsserver:port/ppsetting where: vsserver is the name of your server or the IP address of the Virtual Stationery Server PC port is the port number used during installation of the Virtual Stationery Application (default 8181, but can be set to 8080 during installation) You should see a Virtual Stationery screen with a prompt to enter a password.
If this page does not appear there are a number of things to check Is another application using the port? If so, re-install using the other port option (or uninstall the application) ii) Is your firewall blocking the port? If so, open the port iii) Are the PlanetPress services running? Load the PlanetPress Suite Service Console (Start | Programs | PlanetPress Suite 7 || PlanetPress Suite Service Console) to see if the services are running i) If you cannot see the word running (above), select PlanetPress P
You can now configure your system settings. Administrator Password: If you want to change the password, type in your new password here. Follow Me: If you want to direct ALL outgoing print jobs to a single local Windows queue for printing, check this box Follow Me Printer (windows queue name): When you check the Follow Me option above, Virtual Stationery will send all outgoing jobs to an existing local Windows queue. To do this we need the EXACT name of the outgoing queue.
Keycode: Based on the license type purchased you will have (or need to get) a keycode from your supplier. The keycode will lock Virtual Stationery into the correct mode (default = Demo). Ignore user settings for LPR input (IUS): When enabled causes all users to be treated as a single user on a specific LPR input queue. This removes the need for creating user & group names and assigning stationery to each.
By selecting the link to a specific queue: i.e. Queue 1, a tray assignment screen will appear, allowing you to set the default Virtual stationery settings to ALL users using LPR input queue VS_DYNQ_01. This can be repeated for up to 32 input queues if you have purchased enough licenses. All jobs received by these input queues will be processed and sent to the corresponding output printer. Output Printer: is any licensed printer setup in the Printers setup section.
b) Setup Printer(s) First setup your output printer(s) by selecting Printers from the drop down menu and then pressing the Select or Submit button Edit the printers there or Select Add Row to create a new row and the click Update to finish.
c) Setup Groups To setup groups of users, select Groups in the left-hand menu. From this screen you can create a one of more groups, assign the user name who controls it and specify the default group target output printer. To add a new group select Add Row. Once you Update the settings you have made, you can then setup the Tray mappings for each group and also add/review the users of each group by clicking on the active links. You can also change the target printer for each user.
Set Stationery In order to assign a specific PDF to a tray the first user of the group can click on the Browse button and select their chosen stationery.
All members of a group will print using tray settings defined by the first group user. The virtual stationery application will match their job owner name to their group and assign virtual stationery accordingly. e) Setup Advanced Users Advanced users do not belong to a specific group; they can be given the ability to control their own virtual stationery tray settings. To access the Advanced user menu, select Advanced users from the left-hand menu.
From this screen you can view/modify their tray settings too.
They can select the Add Page to my Favourites in order to create a shortcut to this page, which means they can make their own changes any time. Unknown users (Corporate & Enterprise Edition only) If a user forgets their user name and enters http://vsserver:port/ppindex or any invalid name, then they will see this screen below It contains a prompt to enter the correct URL, by entering the correct URL, they should see their setup screen. However ….
Second, click the refresh button – their user name will appear in the list Third, click Submit user – they will be taken to their own setup screen. Notes: All such users will be added to the Advanced User list If the user already exists, nothing will happen – they should enter the correct URL.
4. Roll-out In order give a user access to Virtual Stationery, follow these steps. a) Setup the user, their stationery and their target printer b) Send the a link to view the virtual stationery settings (optional) c) For Method 1: From their desktop connect to one of the paused shared Virtual Stationery queues (PlanetPress printer) For Method 2: From their desktop connect to one of the un-paused shared Virtual Stationery queues using LPR ports.
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