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PrintShop Web Administrator Guide | 78
Output Folders
Output folders are folders used to store static PDF-files, for example manuals. Due to their nature
output folders are not connected to a particular company.
The operator will not be able to send PDF documents directly to the printer or spooler. Instead the
system will place a copy of the PDF document to a predefined output folder. This Output folder is
placed in the Files folder of the PrintShop Web web site. This central location contains a sub folder
called Default. In order to move the file to the printer additional applications or scripts are required (f.e.
PlanetPress Watch). These tools should monitor the Output folders and remove the files once they are
processed. The <order/id>.pdf filename of the PDF document will correspond to the order id.
When the operator wants to output the document, he can use the Print button in the order information
page (In-plant orders).
Once the operator clicks the Print button, a copy of the Hi Res version of the PDF will be copied to the
Default folder in the Output folder. In this process the document will be renamed to the ID of the job.
This way the documents name will be unique and refer to its job.
The administrator will be able to create additional output folders. These user defined output folders can
be assigned to a document.
If print jobs are not automatically removed from this folder, the print jobs must be removed manually
from this folder by the operator. The number of output folders that can be added is unlimited. An output
folder can be set for each publication type in the publication types-window.
To add a new output folder:
1 Click Settings and select the Output folders item from the side menu. The following screen appears:
The output folder overview
2 Click Add. Enter the name of the folder
3 Click Save. The new folder will be visible in the output folder overview.
Delete an output folder by selecting an output folder from the overview by clicking the check box in
front of the folder name. Click Delete, a warning message will be shown, if the user selects OK the
output folder is deleted.
The Default output folder can not removed from the system!