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PrintShop Web Administrator Guide | 116
Output Folders
Output folders are folders used to store static PDF-files, these can be PDF output generated for
PrintShop Mail documents or the high resolution file of static PDF documents. Due to their nature
output folders are not connected to a particular company.
The operator will not be able to send PDF documents directly to the printer or spooler. Instead the
system will place a copy of the PDF document in a predefined output folder. This folder is located in
the Output folder of Files folder (located in the PrintShop Web web site folder). This central location
contains a sub folder called Default. In order to move the file to the printer additional applications or
scripts are required (f.e. PlanetPress Watch). These tools should monitor the folders located in the
Output folder and remove the files once they are processed. The name of the resulting pdf file is:
<order-id>_<job-id>.pdf.
When the operator wants to output the document, he can use the Print button in the order information
page (In-plant orders). Once the operator clicks the Print button, a copy of the high resolution version
of the PDF will be copied to the select output folder located in the output folder. In this process the
document will be renamed to the ID of the job. To ensure that the documents name will be unique and
refer to the order it belongs to.
The administrator can create additional output folders. These user defined output folders can be
assigned to a document.
If print jobs are not automatically removed from this folder, the print jobs must be removed manually
from this folder by an operator. The number of output folders that can be added is unlimited. An output
folder can be set for each document via the Publication Types section.
Add a new output folder
To add a new output folder:
1 Click Settings in the Menu bar.
2 Select the Output folders item from the side menu. The following screen appears:
The output folder overview
3 Click Add button below the Output Folders overview to show the New Output Folder dialog.
4 Enter a name for the output folder. The name of the output folder may only contain the following
characters: uppercase and lowercase characters, dash and underscore, numbers and whitespace.
5 Click Save to create the new folder.