Education Services Guide Océ Operations 1.1.1.
About this Operation Guide This Operation Guide explains the settings for the Network FAX driver as well as the procedures that are required in order to use the Network FAX Transmission Function. It is recommended that you also read the corresponding Operation Guide as well. This manual is prepared as a PDF (Portable Document Format) file, so Adobe Acrobat Reader version 5.01 or later must be installed on your computer to read the manual without the provided CD-ROM.
Network FAX Transmission Function The Network FAX Transmission Function enables you to send faxes directly from your computer to receiving facsimiles. By using the Network FAX driver, you can send directly to other facsimiles – via the Fax Kit that is installed in this fax machine – fax documents that you have prepared using the software applications on your computer. The Network FAX driver must be installed in all computers that will be used to send fax documents.
Contents About this Operation Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i Trademark Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i Operating Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i Network FAX Transmission Function . . . . . . . . . . . . . . . . . . . . . . . . . .
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1 Installing the Corresponding Software Installing the Network FAX Driver 1 Turn on the power to the fax machine. NOTE: If the fax machine setup has not been completed, first set up the fax machine (connect cables, set up network, etc.). The fax machine must be recognized when installing the driver. For information regarding fax machine setup, refer to the Operation Guide for the machine.
Installing the Corresponding Software 1-2 4 Select Network connection and click on the Next button. 5 Select KPrint Port and click on the Next button. 6 Select the model of your machine in the Printing System Model list and click on the Next button. 7 Select Fax Driver and click on the Next button. 8 Click on the Install button.
Installing the Corresponding Software 9 Click on the Next button. 10 Select the model of your fax in the Network FAX list and click on the Next button. 11 Click on the Next button. 12 Select the destination folder and click on the Next button. 13 Select the program folder and click on the Next button. 14 Select Yes and click on the Finish button. 15 Select Network FAX and click on the Next button.
Installing the Corresponding Software 17 Select your fax and click on the OK button. 18 Click on the Next button. 19 Follow the instructions in the installation wizard to continue the installation procedure. Uninstalling the Network FAX Driver Perform the following procedure to delete the Network FAX Driver from your computer. 1-4 1 Click on the Start in the Task Bar and then select Control Panel.
2 Sending a Fax This section contains explanations on how to send documents created on a network computer directly from that computer to the other fax machine by using the Network FAX Driver. IMPORTANT: The Network FAX Driver must be installed on the computer from which you want to send the documents. Refer to Installing the Network FAX Driver on page 1-1 for the procedure to install the software.
Sending a Fax Main Transmission Functions (1) Delayed Fax Transmission This function enables you to have documents transmitted at a designated time. Delayed Fax Transmission can be carried out at any time within 24 hours from the time that is actually set in the fax itself. (2) Subaddress-Based Communication This is a communication method that enables you to transmit documents using Subaddress-Based Communication.
Sending a Fax (3) Transmit and Print This function enables you to print out the documents at the same time as you send them by fax. (4) Attaching a Cover Page This function enables you to add a Cover Page to your transmission that includes such TTI (Transmitting Terminal Information) data as your company name, department name, your own name, your telephone or fax number as well as any comments you want to send.
Sending a Fax (5) User Login and Job Accounting When the fax machine is set to User Login, the Login User Name and Password must be registered in the Network FAX driver settings. Transmission is only possible when the Login User Name and Password match. When the fax machine is set to Job Accounting, the Account ID must be registered in the Network FAX driver settings. Transmission is only possible when the Account ID matches.
Sending a Fax Basic Transmission 1 Use an application on your computer to create the documents to be sent. 2 Select Print from the File menu. The print dialog box for the application that you are using will appear. 3 Use the drop-down menu in the Name field to select the name of the machine to be used as the Network FAX. 4 Enter the page numbers, etc., to be faxed. NOTE: Confirm that the number of copies is 1.
Sending a Fax 7 The print dialog box for the application that you are using will be displayed once again. Click on the OK button. The Transmit Settings dialog box will appear. NOTE: Refer to Various Settings in the Transmit Settings Dialog Box on page 2-12 for more detailed information on the settings in the dialog box. 8 If you are using a cover page, refer to (3) Cover Page Settings on page 214. 9 Use the keyboard to enter the phone number of the destination fax in the FAX Number field.
Sending a Fax Accessing the Printing Preferences Dialog Box Perform the following procedure to display the Printing Preferences dialog box and perform Network FAX related settings. 1 Click on Start in the Task Bar and then select Control Panel. Select Printer and other Hardware and then Printers and Faxes in that order from the successive menus to access the Printers and Faxes dialog box. 2 Right click on the name of the machine to be used and then select Print Preferences... from the drop-down menu.
Sending a Fax FAX Setting Tab Use this tab to specify certain transmission conditions, such as the size of the original being sent. Refer to Accessing the Printing Preferences Dialog Box on page 2-7 to open this tab. 1 2 3 4 1 Original Size field Select the size of the original being transmitted from the dropdown list in this field.
Sending a Fax Default Settings Dialog Box By setting the transmission conditions that you use most in this dialog box, you can minimize the need to change the settings each time. The Default Settings dialog box can be accessed by the following procedure: Click on Start in the Windows Task Bar and then select Control Panel. Select Printer and other Hardware and then Printers and Faxes in that order from the successive menus to access the Printers and Faxes dialog box.
Sending a Fax NOTE: If you designate a time that is earlier in the day than the time that is actually displayed in the fax machine itself, the transmission operation will be carried out the following day at that time. Be sure to confirm the time setting in the fax machine itself before making this setting. 2 Transmit and Print checkbox Check the checkbox when you want to print out the documents at the fax machine same time as you send them by fax.
Sending a Fax If the fax machine is set to User Login, select either Use Specific Login User Name or Prompt for Login User Name as desired. Use Specific Login User Name: Enter the Login User Name and Password. Transmission will be performed using the entered Login User Name and Password. Prompt for Login User Name: A screen for entering the Login User Name and Password will be displayed when attempting a transmission. The Login User Name and Password must be entered each time a transmission is attempted.
Sending a Fax NOTE: Entering the e-mail address makes it possible to receive the transmission results report by e-mail. (The fax machine must be set to transmit e-mail. For details, refer to the Operation Guide for the machine.) Various Settings in the Transmit Settings Dialog Box (1) Selecting a Destination from the Address Book NOTE: There are three types of Address Books from which you can select the party to transmit to.
Sending a Fax 3 The destinations registered in the Address Book are shown in the list on the left side of the dialog box. To select a group of destinations, select Group from the filter's drop-down menu. NOTE: The list can be sorted. Click on the list item by which you want to sort the list (No., Recipient, Fax Number). U or V are displayed next to the sorted items.
Sending a Fax (2) Subaddress-Based Communication 1 Click on the Option Settings button in the Address Setting tab of the Transmit Settings dialog box. The Option Settings dialog box will be displayed. 2 Enter the sub-address and password as it is registered in the destination fax. • 3 A maximum of 20 characters can be entered (Entry is allowed for the characters 0 to 9, #, *, and spaces (a space CANNOT be entered as the first character.)) Click on the OK button.
Sending a Fax To attach and transmit a Cover Page, place a check in the check box for Attach Cover Page in the Cover Page tab. NOTE: For information regarding how to use Cover Pages, refer to Cover Page Selection (Transmission Settings) on page 3-1. (4) Optional Settings 1 To temporarily change the settings (the present settings will be displayed) from those which are currently designated in the (1) Sending Options Tab on page 2-9, click on the Option tab in order to access the Option tab.
Sending a Fax (5) Transmitting Terminal Information Data 1 To temporarily change the settings (the present settings will be displayed) from those which are currently designated in the (4) Sender Information Tab on page 2-11, click on the Sender Information tab in order to access the Sender Information tab.
Sending a Fax Transmission Control Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. 1 Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar. 2 Double-click on that icon to access the Transmission Control window which indicates the status of all transmissions being processed.
Sending a Fax 2-18
3 Using Cover Pages Cover Page Selection (Transmission Settings) The Cover Page is attached to the fax and sent as the first page. About Cover Pages The Cover Page can be selected from a template. The Cover Page contains such destination information and sender information as that shown below.
Using Cover Pages Attaching and Transmitting a Cover Page The procedure for attaching and transmitting a Cover Page is shown below. 1 Perform Steps 1 to 7 of the Basic Transmission method given on page 25 to display the Transmit Settings dialog box. When selecting the destination from an Address Book, refer to (1) Selecting a Destination from the Address Book on page 2-12, select the destination, and go to Step 5.
Using Cover Pages 4 Add this information to the Destination List by clicking on the Add to Destination List button. 5 To change the recipient information of a destination that has been added to the Destination List, select the destination to be changed and click on the Edit button. Change the recipient information and click on the OK button. 1 2 3 4 6 1 FAX Number: The fax number cannot be changed. 2 Company: A maximum of 64 characters can be entered.
Using Cover Pages 7 Click on the Cover Page tab and place a check in the Attach Cover Page checkbox. 8 Select a Cover Page template from the Cover Page Templates list. NOTE: If the Cover Page is registered in the Default Settings, then the action of selecting the Cover Page for each transmission can be omitted. Refer to Cover Page Registration (Default Settings) on page 3-6. Original Cover Page templates can be created. Refer to Creating New Cover Page Templates on page 3-8.
Using Cover Pages IMPORTANT: Before transmitting the fax, be sure to use the Preview screen to check all of the displayed information including the recipient name and company name. If there is a large number of characters for information that is automatically entered, they might not completely fit in the field and the characters might not print correctly.
Using Cover Pages Cover Page Registration (Default Settings) If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmission can be omitted. Template Selection Select the Cover Page template to be registered in the Default Settings. The registration method is as follows. 1 Perform the Default Settings Dialog Box procedure shown on page 2-9, open the Default Settings dialog box, and click on the Cover Page tab.
Using Cover Pages 5 Click on the Close button. 6 Click on the Edit Message button. 7 Enter the message to be added to the Cover Page and click on the OK button. A maximum of 1,000 characters can be entered. 8 Click on the OK button. Sender Information Registration Please register the sender information to be included on the Cover Page. NOTE: For information regarding the registration method, refer to (4) Sender Information Tab on page 2-11.
Using Cover Pages Creating New Cover Page Templates Perform the following procedure to create an original Cover Page template. 3-8 1 Perform the Default Settings Dialog Box procedure shown on page 2-9, open the Default Settings dialog box, and click on the Cover Page tab. 2 Place a check in the Attach Cover Page checkbox and click on the Add... button. The Edit Cover Page screen will be displayed. 3 Enter the characters.
Using Cover Pages 4 Position the field box. From the Menu bar's Insert menu, select the field box to be positioned. IMPORTANT: If there are too many characters in the entered information, such as recipient name or company name, the information will not fit in the field box and some of the characters could be cut off. When positioning the field box, make it large enough and adjust the font point size so that the inserted information will fit in the field box.
Using Cover Pages The following field boxes can be used. Use them as required.
Using Cover Pages 5 Position the figures, textboxes, etc., to create a Cover Page. NOTE: For information regarding the operation method, refer to Help. 6 From the Menu bar click on File and then Save As, enter the file name, and click on the Save button. 7 Close the Edit Cover Page screen. 8 The new template will be registered at the top of the list and can now be selected.
Using Cover Pages 3-12
4 Specifications Operating Environment Item Description Hardware IBM PC-AT compatible computer Interface 10BASE-T or 100BASE-TX Operating system Windows NT 4.
Rev. 1.0 2006.6 2006 KYOCERA MITA Corporation All rights reserved.
