Océ Operations Guide English version 1.1.1.
Trademark Information • Microsoft, Windows, WindowsNT and Internet Explorer are registered trademarks of Microsoft Corporation of America and other countries. • WINDOWS ME is a trademark of Microsoft Corporation. • Ethernet is a registered trademark of Xerox Corporation. • IBM and IBM PC-AT are trademarks of International Business Machines Corporation of America. • Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated. • PaperPort is a registered trademark of ScanSoft Inc.
Contents Trademark Information ...................................................................................... i Contents ............................................................................................................. ii Section1 What is the Network Scanning System? .........................................1-1 1-1 Outline .............................................................................................................1-2 1-2 Using the Scanner Utilities CD-ROM ..............
Section2 Making Settings from a Web Browser .............................................2-1 2-1 WebPage Functions .......................................................................................2-2 2-2 Index of Objectives ........................................................................................2-3 2-3 Cautions ..........................................................................................................
2-6 System Setting .............................................................................................2-11 2-6-1 Setting Conditions ............................................................................2-11 2-6-2 TCP/IP Setting ...................................................................................2-12 2-6-3 Set Password .....................................................................................2-14 2-6-4 Reset ...........................................................
Section3 Additional Utilities .............................................................................3-1 3-1 What Utilities are Included with this Product? ............................................3-2 3-2 Scanner File Utility .........................................................................................3-3 3-2-1 What is the Scanner File Utility? .......................................................3-3 (1) Preparations ...................................................................
3-2-5 Destination Folders for Scanned Data ............................................3-10 (1) The Setup Dialogue Box .............................................................3-10 (2) Designating a New Destination Folder for Receiving Scanned Data .............................................................3-12 (3) Changing Settings for a Registered Destination Folder ..........3-15 (4) Removing a Destination Folder Designation ............................3-17 3-2-6 Saving Scanned Data as a File .....
3-3 Scanner Delivery Utility ...............................................................................3-21 3-3-1 What is the Scanner Delivery Utility?..............................................3-21 (1) Preparations .................................................................................3-21 (2) Operation Flow ............................................................................3-22 3-3-2 Computer Environment ....................................................................
3-3-5 Various Settings and Registration...................................................3-29 (1) Accessing the Start Dialogue Box .............................................3-29 (2) Contents of the Start Dialogue Box ...........................................3-30 (3) The Setup Dialogue Box .............................................................3-32 (4) Administrator Settings ................................................................3-33 (5) Limiting Email Destinations ......................
3-4 TWAIN source ...............................................................................................3-48 3-4-1 TWAIN source ....................................................................................3-48 3-4-2 Computer Environment ....................................................................3-49 3-4-3 Installing the TWAIN source .............................................................3-50 3-4-4 Uninstalling the TWAIN source ...................................................
3-5 Configuration Tool ........................................................................................3-62 3-5-1 The Configuration Tool .....................................................................3-62 3-5-2 Computer Environment ....................................................................3-62 3-5-3 Using the Quick Setup Wizard .........................................................3-63 3-5-4 Using AdminManager .......................................................................
Section 1 What is the Network Scanning System? Page 1-1
1-1 Outline This Network Scanning System enables multiple computers to share the use of a scanner that is connected to their network. A Scanner Interface Card, Scanner Library CD-ROM and a TWAIN-compatible application CD-ROM are included as accessories with this product. The Scanner Interface Card should be installed in the scanner itself and the Scanner Library CD-ROM is for use in the computer(s).
1-2 Using the Scanner Utilities CD-ROM Included on the Scanner Utilities CD-ROM is the 3 other scanner utilities (Scanner File Utility, Scanner Delivery Utility and TWAIN source) as well as an On-Line Manual. In order to use this Network Scanning System, it will be necessary for you to install the TWAIN source and other scanner utilities from the CDROM onto an appropriate computer. The following describes the procedure to access the Main Menu on the Scanner Utilities CD-ROM. 1.
1-2 Using the Scanner Utilities CD-ROM 1-2-1 Contents of the CD-ROM The contents of the Scanner Utilities CD-ROM that you can access are displayed as selectable items in the Main Menu screen.
1-2 Using the Scanner Utilities CD-ROM The following offers a basic outline of each of these available items. Click on the desired item to access it. (1) Scanner Utilities • Scanner Delivery Utility This item installs the “Scanner Delivery Utility” in the computer. Using this utility enables you to have scanned image data sent from the scanner to the designated email address of a client computer as an attached file. This utility should be installed in one computer on the same network as the scanner.
1-2 Using the Scanner Utilities CD-ROM (2) TWAIN Source This item installs the “TWAIN Source” in the computer. Once this driver is installed, you will be able to operate the scanner and use the scanned image data right away using a TWAIN-compatible application on the computer in which the TWAIN source is installed. If there are going to be multiple computers using this capability, the TWAIN source should be installed in each of those computers. (Refer to page 3-48.
1-2 Using the Scanner Utilities CD-ROM 1-2-2 On-Line Manual The On-Line Manual that is on this Scanner Utilities CD-ROM is prepared in a PDF (Printer Description File) format and can only be viewed using the Adobe Acrobat Reader application. Thus, prior to reading the On-Line Manual, you will first need to install Adobe Acrobat Reader on your computer. (The Adobe Acrobat Reader installer application is included on the CD-ROM as well.
Section 2 Making Settings from a Web Browser Page 2-1
2-1 WebPage Functions The WebPage Functions interface enables the management of certain scanner functions using standard Internet Web browser software. Performing such tasks as changing network settings and basic scanner settings, in addition to performing settings related to email and data transmission to a computer and the like, can be easily accomplished over the network. IMPORTANT! Cautions before use… • The Internet Web browser software must be installed in your computer in advance.
2-2 Index of Objectives The following table lists, by objective, the different settings that are possible using the WebPage Functions interface. Use this table as a reference index when making the corresponding settings. Purpose Set the TCP/IP address Content Contains explanations on setting the TCP/IP address for the scanner interface card. Page Page2-12 password Contains explanations on the administration password that must be entered whenever you access the WebPage Functions interface.
2-3 Cautions 2-3-1 If you are having trouble connecting to the scanner from a Web browser… If you are trying to make settings related to the Scanner Interface Card or utilities in the scanner itself from a Web browser and those settings are not being applied properly, first try to reboot the Scanner Interface Card: Click on “Reset” in the menu frame, and then click on “Yes” in the window that appears to confirm whether or not you really want to reboot. The Scanner Interface Card will then reboot.
2-4 Using the WebPage Functions Interface 1. Start up your Internet Web browser software. 2. Type the IP address or host name of the scanner interface card into the address field. 3. Press the Enter key on your computer keyboard. 4. The home page for WebPage Functions will appear. * The display will be in English at first, but you can select the language that you want to use. (Refer to page 2-10.
2-4 Using the WebPage Functions Interface 5. If the administration password has been registered, the following dialogue box will appear when you click on one of the setting links in the menu frame, such as System Setting or Scanner Setting. In this case, type in the correct password and click on the OK button.
2-5 The Home Page The home page is constructed of 3 different frames. • The top frame…Displays the IP address of the scanner interface card and the status of the scanner. (Refer to page 2-8.) The top frame The menu The main frame frame • The menu frame…Allows selection of various settings related to the scanner interface card and the scanner itself. (Refer to page 2-9.) • The main frame…Displays system information in regard to the scanner.(Refer to page 2-10.
2-5 The Home Page 2-5-1 The Top Frame The top frame shows the IP address of the scanner interface card and the status of the scanner. • Displays the IP address that is registered for the scanner interface card. • If the scanner is in a “Ready” state, “O OK” will be displayed under Scanner Status. If the scanner is not “Ready”, “O OTHER” will be displayed. * To check the status of the scanner when “O OTHER” is displayed, look under Scanner Status Information.
2-5 The Home Page 2-5-2 The Menu Frame The menu frame allows selection of various settings related to the scanner interface card and the scanner itself. * You can select each item in the menu frame one after another. However, if you happen to select an item in the middle of setting that same item, the information that you have already entered will be deleted.
2-5 The Home Page 2-5-3 The Main Frame The main frame displays system information in regard to the scanner. Selecting the language that you want to use is also accomplished here. * The registered default values will be displayed during start up of WebPage Functions. • Scanner Status Information When “O OTHER” is displayed under Scanner Status on the home page, click on the Refresh button at the bottom of the screen and the status of the scanner will be displayed here.
2-6 System Setting Settings for the scanner interface card are performed under the System Setting items. The settings for each item can only be changed when the scanner is in the “Ready” state. 2-6-1 Setting Conditions It is necessary for you to enter the administrator’s password in order to access the settings related to either the scanner interface card or to the scanner itself. • The administration password can be changed through the Set Password item under System Setting.
2-6 System Setting 2-6-2 TCP/IP Setting You can make TCP/IP-related settings for the scanner interface card here. IMPORTANT! BE SURE to click on the Registration button after you have completed the desired settings. • IP Address Register the IP address of the scanner interface card in this field in the following form: XXX.XXX.XXX.XXX • Subnet Mask Register the subnet mask of the scanner interface card in this field in the following form: XXX.XXX.XXX.
2-6 System Setting • DHCP/BOOTP The DHCP and BOOTP can be set to either “DISABLE” or “ENABLE”. The factory default setting is “ENABLE”. • RARP The RARP can be set to either “DISABLE” or “ENABLE”. The factory default setting is “ENABLE”. • DNS Server (Pri.) When a Host Name is used for transmitting data under an environment that uses a DNS server, register the IP address of the primary DNS server in this field in the following form: XXX.XXX.XXX.XXX • DNS Server (Sec.
2-6 System Setting 2-6-3 Set Password You can set or change the administration password here. IMPORTANT! BE SURE to click on the Registration button after you set or change the password. • Change admin password If you want to change the administration password, type a new password into this field (up to 7 characters). * The password that you register here is NOT related to the 4-number password that is required in order to access the Network screen in the scanner itself.
2-7 Scanner Setting Default settings related to scanning in images at the scanner are performed under this item. 2-7-1 Scanner Setting You can make settings related to certain scanning conditions and the default file name (for saving scanned data).
2-7 Scanner Setting • Original Type You can select from among the following 4 original types in order to suit the originals that are actually being scanned: Photo, Text, Mix(Text+Photo) and OCR • Resolution You can select from among the following 4 scanning resolutions: 600 dpi, 400 dpi, 300 dpi and 200 dpi • File Type Sets the file format in which scanned data will be saved: TIFF and PDF • File Name Sets the file name (up to 16 characters) for saving scanned data.
2-8 Tx. Setting to PC You can send scanned image files to a folder on a computer that was designated in advance, when you use the scanner interface card. This items explains how to register the destination computer. * Refer to pages 3-3 through 3-20 for an explanation on the functions of the Scanner Delivery Utility.
2-8 Tx. Setting to PC • Destination PC You will be able to register and edit registration names, destination computers and destination “save numbers” for each number.
2-8 Tx. Setting to PC No The number that you selected from the Destination PC List will be displayed here. This is merely information in order to remind you which number from the list it is that you are registering or editing information for and this number cannot be edited itself. Registration Name Type the desired registration name (name of the destination party) into this field. The name registered here will be displayed in the destination computer table and in the scanner’s operation panel.
2-9 Delivery Setting The following explain the various settings for sending email (scanned data) from the scanner to a computer using the Scanner Delivery Utility. * Refer to pages 3-21 through 3-47 for an explanation on the Scanner Delivery Utility. 2-9-1 Basic Setting Make basic setting related to sending email (scanned data) here. IMPORTANT! BE SURE to click on the Registration button after you have completed the desired settings.
2-9 Delivery Setting • Mail Gateway Address Type the IP address or Host Name (computer name) of the computer that has the Scanner Delivery Utility installed into this field. * The Host Name can be up to 32 characters in length. * In order to use settings based on the Host Name, a DNS server must be installed on the network. • Subject Type the subject of the email message (up to 32 characters) into this field. • Text Type the text (content) of the email message into this field (up to 64 characters).
2-9 Delivery Setting Click on the Edit button that is at the right of the text box. The Sender Address Setting dialogue box will appear. Register the information that you want for each item (Sender Name and E-Mail Address) as explained below. • Sender Name Type the desired sender name (up to 16 characters) into this field. • E-Mail Address Type the sending station’s email address (up to 64 characters) into this field.
2-9 Delivery Setting 2-9-2 Destination Address List • Destination Address List Click on this item when you want to access the destination address registration screen where you can register, confirm and edit information for up to 72 (No. 001 to No. 072) destination addresses. * If a registration name has already been registered for any number, it will be displayed in the corresponding text box.
2-9 Delivery Setting • Destination Address You will be able to register and edit registration names and destination addresses for each number.
2-9 Delivery Setting No The number that you selected from the Destination Address List will be displayed here. This is merely information in order to remind you which number from the list it is that you are registering or editing information for and this number cannot be edited itself. Registration Name Type the desired registration name (name of the destination party) into this field. The name registered here will be displayed in the destination Address list and in the scanner’s operation panel.
Section 3 Additional Utilities Page 3-1
3-1 What Utilities are Included with this Product? Scanner File Utility Scanner Delivery Utility The Scanner File Utility is used for sending graphic The Scanner Delivery Utility is used to send graphic image data from the scanner to the designated email image data that is prepared by the scanner to a designated folder on a computer. This utility is also responsible for compressing and saving the received data in that computer. * Refer to pages 3-3 through 3-20.
3-2 Scanner File Utility 3-2-1 What is the Scanner File Utility? The Scanner File Utility is used to receive graphic image data from a scanner into a computer. This utility also compresses and saves the received data in the corresponding computer. Once the Scanner File Utility is installed and the computer booted up again, the utility will also be started up automatically.
3-2 Scanner File Utility (2) Operation Flow The following illustrates the steps to save scanned image data in a computer using the Scanner File Utility. Scanner Destination Computer Network Manager 2 Use a Web browser to register the destination computer. 3 Use the Scanner File Utility to designate the destination folder. 5 The transmitted data will be received. Scan the original. 4 Page 3-4 1 The scanned data will be sent.
3-2 Scanner File Utility 3-2-2 Computer Environment • Hardware…IBM PC-AT or compatible • Interface…10BASE-T, 100BASE-TX or 10BASE2 • OS…Windows NT 4.
3-2 Scanner File Utility 3-2-3 Installation and Uninstallation (1) Installing the Scanner File Utility 1. Click on Scanner Utilities in the Main Menu of the Scanner CD-ROM. The following window will appear. * In order to access the Main Menu, refer to “1-2 Using the Scanner CD-ROM” on page 1-3. 2. Click on Scanner File Utility.
3-2 Scanner File Utility 3. Follow the instructions indicated in the wizard to continue the installation procedure. * Once installation is complete, you will be able to use the Scanner File Utility once you reboot the computer. After that, the Scanner File Utility will start up automatically with the computer and will run in the background. In addition, an icon that indicates that the utility is running will appear in the Windows Task Bar.
3-2 Scanner File Utility 3-2-4 Start Dialogue Box The Scanner File Utility will automatically start up after installation. However, any time you want to quit the utility program, whenever you want to designate the folder into which data – received from the scanner – will be saved, as well as when you want to set a security password for that folder, you will need to access the Start Dialogue Box.
3-2 Scanner File Utility (2) Contents of the Start Dialogue Box 2 1 3 4 1. Status field…Displays the current status of the scanner. 2. OK button…Click on this button when you want to close the Start Dialogue Box. 3. Setup button…Click on this button when you want to designate a new destination folder for receiving scanned data, or when you want to change settings or set a security password for any of the currently registered folders. (Refer to page 3-10.) 4.
3-2 Scanner File Utility 3-2-5 Destination Folders for Scanned Data (1) The Setup Dialogue Box When you want to select a new destination folder for receiving scanned data, or when you want to change settings or set a security password for any of the currently registered folders, click on the Setup button in the Start Dialogue Box. The Setup Dialogue Box will appear and the currently registered destination folders will be listed.
3-2 Scanner File Utility 1. New button…Click on this button when you want to designate a new destination folder for receiving scanned data. 2. Edit button…Click on this button when you want to change the settings for any currently registered destination folder. 3. Delete button…Click on this button when you want to remove the designation of any folder as a destination folder for receiving scanned data. 4. No. column…Displays the designated number of the currently registered destination folders. 5.
3-2 Scanner File Utility (2) Designating a New Destination Folder for Receiving Scanned Data When you want to designate a new destination folder for receiving scanned data, click on the New button in the Setup Dialogue Box. The Folder Setting Dialogue Box for making the corresponding settings will appear. 1. Enter an unregistered number (type in a number between 1 and 100) into the No. field. * The number that you enter here will be used as the designated number for that destination folder.
3-2 Scanner File Utility 2. Click on the Browse button to the right of the Folder field in order to select the new folder that you want to use as a destination folder for receiving scanned data. The Select Folder Dialogue Box will appear. * You may also select the desired folder by typing the path for that folder directly into the Folder field. A list of all of the folders available on the available hard disk(s) will be displayed in the Select Folder Dialogue Box.
3-2 Scanner File Utility 3. If you want to enter a comment about that folder, type the desired information directly into the Comment field (up to 32 characters). 4. You can also designate a password for that folder for security purposes. If you want to set a security password for that folder, type the desired password directly into the Folder Password field (up to 8 characters). * If you do not want to designate a security password for the folder, no special settings are required in that field. 5.
3-2 Scanner File Utility (3) Changing Settings for a Registered Destination Folder When you want to change the settings of a destination folder currently registered to receive scanned data, select the folder you want from among the displayed list and then click on the Edit button in the Setup Dialogue Box. The Folder Setting Dialogue Box for making the corresponding settings will appear. 1. If you want to change the settings in the No.
3-2 Scanner File Utility 2. If you want to change the security password for that folder, type the currently registered password into the Old Password field. 3. Type the new password that you want to register directly into the New Password field (up to 8 characters). 4. In order to ensure that the new password was entered correctly, type the same password into the Confirm New Password field. 5. Click on the OK button.
3-2 Scanner File Utility (4) Removing a Destination Folder Designation Perform the following procedure when you want to remove the designation of any folder as a destination folder for receiving scanned data. 1. In the Folder field of the Setup Dialogue Box, click on the folder that you want to remove the destination folder designation for, in order to select it. 2. Click on the Delete button. The designation of that folder as a destination folder for receiving scanned data will be removed.
3-2 Scanner File Utility 3-2-6 Saving Scanned Data as a File (1) Outline of the Procedure The following procedure explains in general how to use the Scanner File Utility to receive graphic image data from the scanner. 1. Make sure that the Scanner File Utility is running in the computer in which you want to receive the data. * If the Scanner File Utility is NOT running, refer to “(1) Accessing the Start Dialogue Box” on page 3-8 and start up the utility. 2.
3-2 Scanner File Utility (2) The File Name Whenever a graphic image data is saved as a file on any computer, the file name (up to 16 characters + suffix) will be created based on information registered in advance using the WebPage Functions interface. If no settings have been made in advance, the file name will be automatically determined based on the following rules. File name: *******nnnn_mmm.suffix • *******: Refers to the file name that is registered in the scanner where the original was processed.
3-2 Scanner File Utility (3) The Image Data • File format Supports TIFF and PDF* formats. *Using PDF Convert Library by HyperGEAR,Inc. • Image data size Standard sizes: A3, A4, A5, B4, B5, B6, 11" x 17", 8-1/2" x 11", 8-1/2" x 14", 5-1/2" x 8-1/2"; 11" x 15" and Folio Custom sizes: Width - between 50 mm and 432 mm (17"); Length - between 50 mm and 297 mm (A4 length) * When multiple pages of image data are received in the computer, it is NOT possible to designate the page size for each page individually.
3-3 Scanner Delivery Utility 3-3-1 What is the Scanner Delivery Utility? The Scanner Delivery Utility is used to send graphic image data from the scanner to the designated email address of a client computer as an attached file. The image file received by the computer can then be viewed using any appropriate image viewer application.
3-3 Scanner Delivery Utility (2) Operation Flow The following illustrates the steps to sending scanned image data through email using the Scanner File Delivery. Destination computer Scanner Delivery Utility Scanner 1 3 Set the originals File conversion / Data compression SMTP Server 6 Display & Confirmation Gateway PC PC PC 2 Scanned data 4 Email w/ data 5 Email w/ data IMPORTANT! • The network’s SMTP and DNS servers must be running properly.
3-3 Scanner Delivery Utility 3-3-2 Computer Environment • Hardware…IBM PC-AT or compatible • Interface…10BASE-T, 100BASE-TX or 10BASE2 • OS…Windows NT 4.
3-3 Scanner Delivery Utility 3-3-3 Installation and Uninstallation IMPORTANT! If you want to uninstall the Scanner Delivery Utility and the utility is currently running (the utility’s icon will be displayed in the Windows Task Bar), quit the utility before performing the uninstallation procedure. (1) Installing the Scanner Delivery Utility 1. Click on Scanner Utilities in the Main Menu of the Scanner CD-ROM. * In order to access the Main Menu, refer to “1-2 Using the Scanner CD-ROM” on page 1-3. 2.
3-3 Scanner Delivery Utility 3. Follow the instructions indicated in the wizard to continue the installation procedure. * Once installation is complete, you will be able to use the Scanner Delivery Utility once you reboot the computer. After that, the Scanner Delivery Utility will start up automatically with the computer and will run in the background. In addition, an icon that indicates that the utility is running will appear in the Windows Task Bar.
3-3 Scanner Delivery Utility 3-3-4 Using the Scanner Delivery Utility (1) Outline of the Procedure The following procedure explains in general how to use the Scanner Delivery Utility to receive graphic image data from the scanner. IMPORTANT! • The host name and IP address of the SMTP server must be registered in advance. In addition, in order to receive notices and information regarding errors, the administrator’s email address must also be registered in advance. (Refer to page 3-33.
3-3 Scanner Delivery Utility (2) The File Name Whenever an image data file is saved on any computer, the file name (up to 16 characters + suffix) will be automatically determined based on the following rules. File name: ******* nnnn.suffix • ******* : Refers to the first part of the file name as registered in the Scanner Delivery Utility. This will be displayed in standard numbers, letters and/or symbols. • nnnn: Refers to the transmission job number.
3-3 Scanner Delivery Utility (3) The Image Data • File format Supports TIFF and PDF* formats. *Using PDF Convert Library by HyperGEAR,Inc. • Image data size Standard sizes: A3, B4, A4, A5, B5, B6, 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 5-1/2" x 8-1/2"; 11" x 15" and Folio Custom sizes: Width - between 50 mm and 432 mm (17"); Length - between 50 mm and 297 mm (A4 length) * When multiple pages of image data are received in the computer, it is NOT possible to designate the page size for each page individually.
3-3 Scanner Delivery Utility 3-3-5 Various Settings and Registration The Scanner Delivery Utility will automatically start up after installation. However, any time you want to quit the utility program, or perform settings related to the sender of the destination, you will need to access the Start Dialogue Box. (1) Accessing the Start Dialogue Box Click on Start in the Windows Task Bar and then select Program -> Scanner User Software -> Scanner Delivery Utility in that order from the successive menus.
3-3 Scanner Delivery Utility (2) Contents of the Start Dialogue Box 1 5 4 2 6 3 1 Status field…Displays the current status of the scanner. 2 Stop button (Start button)…Click on this button when you want to stop or restart an email transmission operation. 3 OK button…Click on this button when you want to close the Start Dialogue Box.
3-3 Scanner Delivery Utility 4 Setup button…Click on this button when you want to register settings such as a new destination email address. (Refer to page 3-33.) 5 Help button…Click on this button when you want to display the Help function. 6 Close button…Click on this button when you want to quit the Scanner Delivery Utility.
3-3 Scanner Delivery Utility (3) The Setup Dialogue Box Registration and editing of settings and destination email addresses by the administrator is accomplished in the Setup Dialogue Box. In order to access the Setup Dialogue Box, click on the Setup button in the Start Dialogue Box. The Enter Password Dialogue Box will appear first. IMPORTANT! If you are accessing the Setup Dialogue Box for the first time, there is no registered password.
3-3 Scanner Delivery Utility (4) Administrator Settings Administrator settings are accomplished in the Administrator Tab. Refer to the following explanations before attempting the corresponding settings.
3-3 Scanner Delivery Utility 1 E-Mail Address field…Type the email address of the administrator into this field. Information regarding system errors will be sent to the address that you register here. * The administrator’s email address can be up to 64 characters in length. 2 User Name field…Type the name of the administrator into this field (up to 32 characters). 3 Change Password button…Click on this button when you want to change the administration password. The Change Password Dialogue Box will appear.
3-3 Scanner Delivery Utility • Changing the Password When you want to change the administration password, access the Change Password Dialogue Box. PROCEDURE 1. Type the new administration password that you want to register directly into the New Password field (up to 8 characters). 2. In order to ensure that the new password was entered correctly, type the same password into the Confirm New Password field. 3. Once you have finished typing in the password, click on the OK button.
3-3 Scanner Delivery Utility (5) Limiting Email Destinations The settings for limiting to whom email can be sent is accomplished in the Restrict Tab. Refer to the following explanations before attempting the corresponding settings.
3-3 Scanner Delivery Utility 1 No Restriction radio button…Select this radio button when you do NOT want to limit to whom email can be sent. 2 Accept Outgoing Mail to these Domains radio button…Select this radio button when you want to limit email to only certain approved destinations. 3 Approved Domains field…Type the domain name of approved destinations into this field. * Each line of the domain name can be up to 64 characters in length and up to 10 lines can be used.
3-3 Scanner Delivery Utility (6) Registering Destination Email Addresses Registration of destination email addresses is accomplished in the Address List Tab. Refer to the following explanations before attempting the corresponding settings. 4 5 6 3 2 1 7 A list of currently registered destination email addresses will be displayed in the Address List Tab.
3-3 Scanner Delivery Utility 1 No. column…Displays the 3-digit registration number (between “001” and “999”) of each destination. * If you use the number registered here instead of entering the full email address when making the corresponding settings with WebPage Functions, the mail will be sent to the address that is registered under the number that you use. * Possible to register up to 250 addresses. 2 Name column…Displays the name of each destination.
3-3 Scanner Delivery Utility • Registering and Editing Destination Email Addresses Registration and editing of destination email addresses is accomplished in the Address Setting Dialogue Box. REGISTRATION PROCEDURE 1. Select the desired registration number (type in a number between “1” and “999”). * It is possible to register up to 250 addresses. 2. Type in the name of the destination (up to 32 characters). 3. Type in the email address of that destination (up to 64 characters). 4. Click on the OK button.
3-3 Scanner Delivery Utility (7) Registering Email Addresses of the Transmitting Sites Registration of the email addresses of transmitting sites is accomplished in the Sender List Tab. Refer to the following explanations before attempting the corresponding settings. 4 5 6 3 2 1 7 A list of currently registered transmitting site’s email addresses will be displayed in the Sender List Tab.
3-3 Scanner Delivery Utility 1 No. column…Displays the registration number of each transmitting site. 2 Name column…Displays the name of each transmitting site. 3 E-mail Address column…Displays the email address of each transmitting site. 4 New button…Click on this button when you want to register the email address of a new transmitting site. The Sender Setting Dialogue Box will appear. (Refer to page 3-43.
3-3 Scanner Delivery Utility • Registering and Editing Email Addresses of Transmitting Sites Registration and editing of transmitting site email addresses is accomplished in the Sender Setting Dialogue Box. 1. Type in the desired 3-digit registration number (type in a number between “1” and “100”). 2. Type in the name of the transmitting site (up to 32 characters). 3. Type in the email address of that site (up to 64 characters). 4. Click on the OK button.
3-3 Scanner Delivery Utility (8) E-Mail Opt. Typing in of the subject, message, signature and the name of any attached file is accomplished in the EMail Opt. Tab. Refer to the following explanations before attempting the corresponding settings. * If a signature or other related information is not registered in the scanner, the information that is registered in this tab will be used instead.
3-3 Scanner Delivery Utility 1. Subject field…The subject of each email message is composed of the prefix followed by the transmission number. The information that is typed into this field will become the prefix and it can be up to 32 characters in length. 2. Text field…Type the text (content) of the email message into this field. The email message can be up to 1,000 characters in length. 3. Signature field…Type the desired signature information into this field.
3-3 Scanner Delivery Utility 3-3-6 Troubleshooting (1) If an Error Occurs when Writing Data to the Hard Disk… If there is insufficient space on the hard disk to save any file that is sent from the scanner, reception of any subsequent data will be stopped and the data received up to the point that the hard disk becomes full will be deleted.
3-3 Scanner Delivery Utility (2) If Mail Can’t be Sent… There may be times when you try to send mail but the mail can not be successfully transmitted, such as if the SMTP server cannot be found on the network. In such cases, check to make sure that the network cable is connected securely or that there is no mistake in the designated server address. It is also possible that there is some other trouble like the network SMTP or DNS server may be down.
3-4 TWAIN Source 3-4-1 TWAIN source The TWAIN source utility is used for controlling the scanning operation with a TWAIN-compatible application and having that scanned image displayed in that application. This section of this Handbook contains explanations on using a TWAIN-compatible application for scanning purposes. IMPORTANT! In order to use this method of scanning, the TWAIN source must be installed in the corresponding computer.
3-4 TWAIN Source 3-4-2 Computer Environment • Hardware…IBM PC-AT or compatible • Interface…100BASE-T, 10BASE-TX or 10BASE2 • OS…Windows NT 4.
3-4 TWAIN Source 3-4-3 Installing the TWAIN source 1. Click on Install TWAIN Source in the Main Menu of the Scanner CD-ROM. * In order to access the Main Menu, refer to “1-2 Using the Scanner CD-ROM” on page 1-3. 2. Select the model of the scanner being used. 3. Follow the instructions indicated in the wizard to continue the installation procedure.
3-4 TWAIN Source 3-4-4 Uninstalling the TWAIN source Use the “Add/Remove Programs” function in Windows to uninstall the TWAIN source.
3-4 TWAIN Source 3-4-5 Image Data The following indicates the image data specifications supported by this product. Max.
3-4 TWAIN Source 3-4-6 Scanning an Image There are essentially 2 main methods of using a TWAIN-compatible application to scan an image at this scanner. The basic procedure for each of these is explained below. Follow the procedure that is appropriate to the operation that you will use. * For more information on these procedures, refer to the Scanner Set-up Edition of the Instruction Handbook for your scanner. (1) Starting the scanning operation at your computer… 1.
3-4 TWAIN Source 3-4-7 Main Dialogue Box The following explains each item within the TWAIN source Main Dialogue Box.
3-4 TWAIN Source 1 Original Image Size…Lets you select, from among the following size settings, the size of the original that you want to scan. • Specifications for the Americas Auto, Ledger (11" x 17"), Computer Form (11" x 15"), Legal (8-1/2" x 14"), Letter (8-1/2" x 11"), Statement (5-1/2" x 8-1/2") and Custom (if you select this setting, the Custom Size Dialogue Box will appear.
3-4 TWAIN Source 4 Original Type…Lets you select, from among the following, the type of original that is actually being scanned: Photo, Text, Photo & Text and OCR 5 Resolution…Lets you select, from among the following, the desired scanning resolution: 600 dpi, 400 dpi, 300 dpi and 200 dpi 6 Scanning…Lets you determine the scanning operation. Auto: If you set the original to be scanned on the platen, that original will be scanned and the scanner will wait for the next command.
3-4 TWAIN Source 8 Status field…Indicates the current status of the scanner. 9 Scan/Connect button…If your computer is successfully connected to the scanner, the Scan button will appear. Once you click this button, the scanning operation will start. If your computer is not connected properly to the scanner, this button will appear as a Connect button to enable you to reconnect to the scanner.
3-4 TWAIN Source 3-4-8 Changing the Scanner’s IP Address If the IP address of the scanner needs to be changed after installing the TWAIN source, perform the following procedure to change the settings and register the new IP address. 1. Click on the Scan. Setup button in the TWAIN source Main Dialogue Box. The Scan. Setup Dialogue Box will appear. 2. The currently registered IP address will be displayed in the Scanner Address field.
3-4 TWAIN Source 3. Type in the correct IP address. 4. Click on the OK button to return to the Scan Setup Dialogue Box. 5. Click on the OK button to return to the Main Dialogue Box. 6. Click on the OK button to close the Main Dialogue Box. The new scanner IP address will be registered.
3-4 TWAIN Source 3-4-9 Copy Management Setting If the copy management function which controls machine use is turned ON in the scanner, it will be necessary to enter a viable department code before you can use the machine. When the copy management function is turned ON, verification of this department code is carried out between the scanner and the computer that sends the scanning command. Thus, it is necessary to enter this department code. • Registering the department code 1.
3-4 TWAIN Source 3-4-10 If You Can’t Connect to the Scanner... If you cannot successfully connect to the scanner, one of the following causes is possible. Check the situation at the scanner’s operation panel and the try to reconnect. • The machine is currently in the middle of a copy operation or it is in a mode other than that for scanning.
3-5 Configuration Tool 3-5-1 The Configuration Tool The IB-2x Configuration Tool is used for performing settings related to your IP address. This tool enables you to use the same procedures to manage the network settings for our printer and scanner models. In this section, basic information for understanding the “Quick Setup Wizard” and the basic procedure for using “AdminManager” are explained. • Quick Setup Wizard…Enables quick set-up of those settings required in the Scanner Interface Card.
3-5 Configuration Tool 3-5-3 Using the Quick Setup Wizard While the wizard is easy to use, this section provides an explanation on connecting to the scanner. Insert the CD-ROM and select Quick Setup Wizard under the IB-2x Configuration menu. A screen that will allow you to select the printer/scanner will be displayed. Any Scanner Interface Cards installed on the same network as your computer will be displayed.
3-5 Configuration Tool Quick Setup will discover printers or scanners over either IPX or IP as long as the protocol is installed on the Windows machine that is running Quick Setup (e.g., if only IPX is installed, then Quick Setup will find and display only IPX printers. In this case, since this scanner does not support the IPX protocol, it will not be displayed.
3-5 Configuration Tool 3-5-4 Using AdminManager (1) Installing AdminManager The following procedure explains how to install AdminManager. Perform this procedure from the beginning even if you want to run AdminManager directly from the CD-ROM without copying it onto your hard disk. 1. Insert the Scanner Library CD-ROM into the CD-ROM drive of your computer. The CD-ROM should boot up and the Main Menu screen for the CD-ROM appear automatically.
3-5 Configuration Tool 2. Click on Configuration Tools. The IB-2x Configuration menu will appear. 3. Click on Advanced Setup. 4. Click on Install AdminManager in the next menu. * If you select “Run AdminManager directly from the CD”, use can run AdminManager directly from the CD-ROM. 5. Follow the instructions in the installation wizard in order to continue the installation procedure.
3-5 Configuration Tool (2) Running AdminManager Click on Start in the Windows Task Bar and select Program -> IB-2x Tools -> AdminManager from the resulting pop-up menus. (3) Setting the IP Address The following procedure explains how to use AdminManager to set the IP address in the Scanner Interface Card. Perform this procedure when you want to set a static IP address. 1. Run AdminManager. 2. Under Setup in the Menu Bar, select Set Initial IP Address. The IP Address Setup window will open.
3-5 Configuration Tool 3. Enter the Ethernet address of the Scanner Interface Card in the Ethernet Address field (e.g. “00 c0 ee 10 00 0d”). The Ethernet address is listed on the label that is attached near the connector on the Scanner Interface Card. 4. Enter the IP address that the network administrator gives you for the Scanner Interface Card in the IP Address field (e.g. “192 168 110 171”). 5. Click on the OK button. Follow the instructions on-screen in order to reboot the Scanner Interface Card.
3-5 Configuration Tool (4) Setting the Administrator’s Password Perform the following procedure and register an administrator’s password in order to manage network settings for scanners and printers. The password registered here will be applicable when attempting to make settings from the Web browser as well. 1. Click on the Scanner Interface Card in the AdminManager display to select it. 2. Under Setup in the Menu Bar, select Protocols. The Protocol Setup window will open. 3. Click on the General Tab. 4.
OP20_scansystem.doc Inhoudsopgave: Voorwoord......................................................................................................................................2 Voorbereiding voor scannen naar PC: ..............................................................................................3 Voorbereiding Voor scannen naar E-Mailadres: ................................................................................4 Wijzigen Scansettings OP20: ............................................
VOORWOORD (Op de KM CD “Scanner Library, versie 1.40” staat een gebruiksaanwijzing mbt. File- en Delivery Utility) Met de OP20 is het mogelijk om te scannen naar een map op een PC of te scannen naar een Email adres. Configureren van div. scan instellingen is mogelijk mbv. een browser zoals Internet Explorer. Bij een scanoptie worden de volgende CD’s meegeleverd: KM Scanner Library v.1.40: Scanner Utilities Scanner File Utillity, wordt gebruikt tbv. scannen naar map op PC.
VOORBEREIDING VOOR SCANNEN NAAR PC: Installeer programma: “Scanner File Utillity”. Dit programma moet actief zijn (zichtbaar op taakbalk), anders krijg je op het display van de OP20 tijdens het scannen de volgende melding: “can’t find destination PC”. Dubbelklikken op scanner File icoon en kies hierna voor Setup. Vul bij No 001 (of 002, enz) het pad in naar de map waar de gescande bestanden moeten komen, bv. C:\A\ scanning\KM2030. Als bestemming moet N001 (of 002) ingevuld worden in het scherm Tx.
VOORBEREIDING VOOR SCANNEN NAAR E-MAILADRES: Installeer programma: “Scanner Delivery Utillity” op een (willekeurige) PC, maar bij voorkeur op een server. Dit programma moet actief zijn, is zichtbaar op taakbalk. (Zoniet, dan krijg je de volgende boodschap in het display van de OP20: “can’t find destination PC”) Dubbelklikken op scanner File icoon en kies hierna voor Setup. Hierna volgt het invul veld voor wachtwoord, niets invullen en op OK drukken.
Adress List: Invullen van naam en E-mail adres van de ontvangers. Sender List: Invullen van naam en E-mail adres van de zenders. E-mail opt.: Vrij In te vullen velden: Subject/Text/signature/filename. Deze gegevens worden gebruikt indien er geen gegevens bekend zijn in de OP20. Indien er via I.E. bij Delivery settings de velden Subject en Body wel zijn ingevuld, dan worden de gegevens die daar zijn ingevuld gebruikt.
WIJZIGEN SCANSETTINGS OP20: De diverse Scanning netwerksettings kunnen op de volgende manieren worden ingesteld: 1. Via bedieningspaneeel van de OP20: Druk op knop: * / A ÄÅ (linker bovenzijde van bedieningspaneel) Kies voor: 6 SCANNER INSTELL. (druk op Enter knop en voer code 2000 in) Hierna is in het volgende scherm zichtbaar: SCANNER INSTELL.
2. Via “Advanced Setup Tool”( is Admin Manager) (staat op de KM CD Scanner Library): Na het opstarten van het programma krijg je alle KM apparaten te zien die via een Printerkaart of Scannerkaart zijn aangesloten op het netwerk. (programma zoekt naar MAC adressen die beginnen met 00:C0:ee, alle KM netwerkkaarten beginnen met dit adres) Kies dan voor NS-30 (dit is scanner netwerkkaart in de OP20), enz. enz. Via Setup/Protocols kunnen bv. de div. TCP/IP settings uitgevoerd worden.
3. Via Internet Explorer. Via I.E. kunnen alle settings mbt. scannen worden ingesteld, maar dan moet er al wel een IP adres aanwezig zijn in de scanner netwerkkaart. Na ingeven van het juiste IP adres in de adres regel vanI.E. kom je op de Homepage van de scannerkaart, op deze pagina staat wat algemene informatie. Zie ook PDF document: “Scan System (A), Instruction Handbook . (vanaf blz. 2-2) Home: Op deze pagina staat algemene informatie System Settings.
Delivery Settings. Basic Settings: Mail Gateway Adress Subject : IP adress or Hostname (max. 32 characters) Hier moet het IP-adres of computernaam van de computer of server ingevuld worden waarop het programma: “Scanner Delivery Utillity” is geïnstalleerd. (Tbv. scannen naar Email) : Max. 32 characters Voorbeeld: Subject: “OP20, scan nummer: ” Achter het laatste karakter komt automatisch het volgnummer van de scan te staan, 0001, 0002, enz. Body : Max.
GEBRUIK OP20 VOOR SCANNEN: Druk op de Scanknop. Nu wordt er gecontroleerd of er verbinding kan worden gemaakt met de PC (server) waarop de Scanner Delivery Utillity en Scanner File Utillity zijn geïnstalleerd. Zoniet, dan de volgende melding in het display: Maak een selectie uit ZEND NAAR PC / ZEND E-MAIL / TWAIN en druk op de Enter knop: 1 ZEND NAAR PC: Selecteer de juiste naam, en dit bevestigen met Enter.
