Education Services Guide Océ Operations 1.1.1.
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About this Operation Guide This Operation Guide is meant to be read when the Scanner Interface Card is installed and your copier is to be used as a network scanner. It explains set-up procedures and other related operation on the machine.
Important: • The use of scanned legally copyrighted materials, such as documents, musical scores, pictures, woodblock prints, maps, drawings and photographs, for any intent other than your own personal or home use, or other such purpose, is prohibited under the copyright law without prior permission from the legal copyright owner.
Getting connected The following procedures are required in order to use this machine as a scanner. Connect the scanner to your computer Hub Connecting the scanner to your PC computer network with a network cable (100BASE-TX and 10BASE-T) ............... Page 2-2 Network cable Perform the required operation at the scanner Basic scanner settings (register the host name and IP address, etc.) ....... Page 2-2 Registering and editing user information (register a new user) ..........
Table of contents 1. Preparations ......................................................................................................... 1-1 1-1 Names of parts ...................................................................................................................................... 1-1 • Main body ............................................................................................................................................ 1-1 • Operation panel ...................................
1. Preparations 1-1 Names of parts • Main body 1 Original cover Open and close this cover when setting an original on the platen. 2 Platen Set the original to be scanned face-down in the left-rear portion of the platen. 3 Original size indicator lines Be sure to align the original with these lines when setting an original on the platen. 1-1 4 Operation panel Perform operations here. 5 Main switch Turn this switch ON ( | ) in order to use the scanner.
1. Preparations • Operation panel 1 Default Setting/Counter key Press this key when you want to change default settings for the scanner as well as register new users. 2 Reset key Press this key when you want to cancel default and scan settings, as well as when you want to clear selected destination folders and computers. 3 A.C.S. key Press this key to select automatically full-color scanning or black and white scanning. 4 Full Color key Press this key to select full-color scanning.
1. Preparations 1-2 Accessories Prior to using the scanner for the first time, verify that the following accessories are included with this product.
2. Set-up 2-1 Setting up the scanner (1) Outline and network configuration Example of transmission modes for data scanned using the Scan System and the required software The software indicated in the thick-lined balloons is included with this product. Install the software that is appropriate to your operating environment and needs. * Image data receive through the Scan to PC and Send E-mail functions can be used as well with PaperPort.
2. Set-up (2) Connecting the scanner to your computer network 1 Turn the main switch located on the Left side of the scanner OFF ( ). CAUTION: ALWAYS turn the main switch to the scanner OFF BEFORE connecting the network cable. (3) Making settings from the touch panel This section explains the default settings as well as user registration procedures required to use the scanner.
2. Set-up 3 4 5 6 Use the numeric keys on the keypad to enter the administrator password number. The factory default setting for C850/C850D is “3100”. * If the entered number matches the registered one, the Scanner Setting menu will appear. * It is possible for you to change the administrator password number as desired. For more information, refer to the Operation Guide for your copier. Touch the “System Basic” key. The System Basic screen will appear.
2. Set-up • Editing the shared Address Book The following explains the procedure to use the scanner’s touch panel to edit the shared Address Book. * New addresses can also be registered in the Address Book using this procedure. * Registration in the shared Address Book is possible from an Internet Web browser as well as the Address Editor software. the shared Address Book that you want to edit. 13 Select The registration and edit screen for the Address Book will appear.
2. Set-up registration 16 Group Touch the “Information” tab and the names of the registered groups will be displayed. If you want to change a registered name, use the “▲” and “▼” cursor keys to select the name that you want to edit and then touch the “Change #” key. Touch the “Destination” tab and the currently registered members of that group will be displayed. If you want to add a member to the group, touch the “Add content #” key. The Add Member screen will appear.
2. Set-up • Date/Time and Time Difference Sets the required area information for the Send E-mail function. The time of day when email is sent from the scanner is included in the header of that email message as the transmission time. Perform the following procedure in order to set the date and time in your area, as well as the time difference to GMT (Greenwich Mean Time). 1 2 3 4 Use the “s” and “t” cursor keys to select “Time difference” and then touch the “Change #” key.
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2. Set-up (3) Installing the utilities The following utilities are contained on the CD-ROM that is included with this product. * Refer to the On-Line Manual of this Operation Guide for information on using the included utilities. • Scanner File Utility • Address Book • Address Editor (Management Tool) • DB Assistant (Management Tool) 1 Run Windows. Quit all other applications that may be open.
3. Performing the Required Operation at the Scanner 3-1 Scanning under the Scan to PC and Send E-mail functions (1) Before using the Scan to PC function 3 Be sure to perform the following settings in order to use the Scanner File Utility. 1. Install the Scanner File Utility in the destination computer. 2. Run the Scanner File Utility and register the destination folder for the scanned image data. 3.
3. Performing the Required Operation at the Scanner 6 7 If you want to manually enter an email address, touch the “Enter dest.” key. The Enter E-mail Destination screen will appear. Touch the “Common book” tab or the “Private book” 10 tab, as appropriate. The destinations registered in that Address Book will be displayed. The following gives an example of selecting a destination from the shared Address Book. Use the “▲” and “▼” cursor keys to select the desired destination and then touch the “Add” key.
3. Performing the Required Operation at the Scanner • Scan settings The Scan Settings menu is displayed in the right portion of the touch screen. If you want to change any settings, touch the key that corresponds to that setting. The following gives an example of the procedure to specify the orientation of the original. Touch the “Orig set direction” key. The Original Set Direction screen will appear. 13 original with its top edge towards the 14 Ifrearyouofsetthethescanner, select “Back Edge”.
3. Performing the Required Operation at the Scanner 3-2 Scanning with TWAIN The following explains the settings that need to be made in the scanner in order to scan using the TWAIN function. • When performing the scanning operation at the scanner Press the Scanner key to display the Select Scanner Function screen. 1 2 Touch the “TWAIN” key. The TWAIN Mode screen will appear. 3 Set the original that you want to scan. 4 Run the TWAIN Source in the corresponding application.
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3. Performing the Required Operation at the Scanner 3-3 Setting up the Database Connection function (1) Preparations 3 First, perform the following set-up procedure in order to use the Database Connection function. 1. Install the DB Assistant into the network manager's computer. 2. Run the DB Assistant and perform the related settings for the Database Communication function. 3.
3. Performing the Required Operation at the Scanner 5 In the “Folder select” screen, if you want to save the data into the currently highlighted folder, touch the “Enter” key. The “File Information” screen will be displayed. In this case, go to step 7. If, however, you want to save the data in a subfolder of the currently highlighted folder, touch the “Change inp. Folder” key. The contents of the currently highlighted folder will be displayed.
3. Performing the Required Operation at the Scanner 9 An asterisk (“*”) will be displayed next to each item that you have entered or changed the information for. Once you have finished registering information, touch the “Enter” key. The “Scan Settings” menu will be displayed. 11 Once the scanning operation is complete, the following screen will be displayed. If there are no more originals to be scanned, touch the “Input data complete” key.
4. Troubleshooting 4-1 Error messages If one of the following message appears during scanning, perform the corresponding procedure. Message Procedure Unable to use scanner. Check to make sure that the network cable is connected securely and properly. If this message appears immediately after turning the scanner ON, wait for awhile (approx. 2 minutes) while the scanner warms up. Unable to find destination PC. Check the PC. There is a problem at your computer.
4. Troubleshooting Message Procedure The file was not saved. Check the destination PC. If the amount of data exceeds the maximum hard disk capacity as registered in the Scanner File Utility on the destination computer, increase the available space on your computer’s hard disk and then try the operation again. If data with the same file name has been sent from more than one scanner at a time, the data can not be saved. Wait for awhile and then try the operation again, or change the file name.
5. Specifications 5-1 Scanner specification Operating Environment .................. IBM PC/AT or compatible OS: Windows 95 (OSR2), Windows 98 (Second Edition), Windows NT (Service Pack 5 or later), Windows 2000 (Service Pack 2 or later), Windows Me or Windows XP CPU: 133 MHz Pentium or faster (266 MHz Celeron recommended) RAM: 64 MB or more recommended Available hard disk space: 20 MB or more (300 MB or more recommended) CD-ROM drive: One Ethernet Port ..................................
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