Océ Operations Guide English version 1.1.1.
Operation Guide Click on the button to jump to the desired section.
Sending Scanned Image Data to Your Computer (Scan to PC) Create a destination folder in your computer and you can have scanned image data sent directly to that folder. The flowchart below shows a simple illustration of the steps required up to transmission of the data to the computer. For a more detailed explanation of each step, refer to the indicated reference page. Click on the reference page will take you directly to that page.
Sending Scanned Image Data by Email (Send E-mail) Have scanned image data sent directly by email to a registered email address. The flowchart below shows a simple illustration of the steps required up to transmission of the email message. For a more detailed explanation of each step, refer to the indicated reference page. Click on the reference page will take you directly to that page.
Using TWAIN Capabilities (TWAIN) Use scanner image data in TWAIN-compatible applications. The flowchart below shows a simple illustration of the steps required up to scanning of the data using the TWAIN source. For a more detailed explanation of each step, refer to the indicated reference page. Click on the reference page will take you directly to that page. Making basic settings In order to use the TWAIN source it is necessary to make certain scanner-related settings.
Adding File Information to Scanned Image Data You can make settings related to the addition of file information (keywords) which helps you search your computer for specific scanned images, or have that information saved as a csv file along with the scanned image data. By including such file information along with your scanned image data, it will be an easy task to locate any specific file among any number of others by simply searching for the added information.
Trademark Information • Microsoft, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation of America and other countries. • Windows Me and Windows XP is a trademark of Microsoft Corporation. • Ethernet is a registered trademark of Xerox Corporation. • IBM and IBM PC/AT are trademarks of International Business Machines Corporation of America. • Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.
Contents Sending Scanned Image Data to Your Computer (Scan to PC) .................................. Sending Scanned Image Data by Email (Send E-mail)............................................... Using TWAIN Capabilities (TWAIN)............................................................................. Adding File Information to Scanned Image Data ......................................................... Trademark Information ..............................................................................
1-2-2 On-Line Manual ...................................................................................... 1-3 Using the Scanner Function ................................................................................. 1-3-1 Basic Settings ......................................................................................... (1) Original size selection (“Select original size”) ................................. (2) Image transmission size selection (“Select sending size”) .............
Section 2 Making Settings from a Web Browser ......................................................... 2-1 2-1 WebPage Functions ............................................................................................. 2-2 Index of Objectives ............................................................................................... 2-3 Cautions ...............................................................................................................
2-6-5 Reset ....................................................................................................... 2-7 Scan to PC Setting ............................................................................................... 2-7-1 Destination List ....................................................................................... 2-8 Send E-mail Setting.............................................................................................. 2-8-1 E-mail Basic Setting .....................
Section 3 Additional Utilities ......................................................................................... 3-1 3-1 What Utilities are Included with this Product? ...................................................... 3-2 Scanner File Utility ............................................................................................... 3-2-1 What is the Scanner File Utility? ............................................................. (1) Preparations ........................................
3-2-6 Saving Scanned Data as a File ............................................................... (1) Outline of the Procedure ................................................................. (2) The File Name ................................................................................ (3) The Image Data .............................................................................. (4) If an Error Occurs when Writing Data to the Hard Disk… ..............
3-3 Address Editor ...................................................................................................... 3-3-1 The Address Editor ................................................................................. 3-3-2 Computer Environment ........................................................................... 3-3-3 Installation and Uninstallation ................................................................. (1) Installing the Address Editor ..........................................
3-3-9 3-3-10 3-3-11 3-3-12 3-3-13 Send E-mail Setting ................................................................................ 3-48 (1) E-mail Basic Setting ....................................................................... 3-48 (2) Destination List (E-mail) ................................................................. 3-50 (3) Registering and Editing Destination Information (Send E-mail function) ....................................................................
3-4 Address Book ....................................................................................................... 3-4-1 About the Address Book ......................................................................... 3-4-2 Computer Environment ........................................................................... 3-4-3 Installation and Uninstallation ................................................................. (1) Installing the Address Book .................................................
(9) 3-4-6 Registering or changing password of a destination group for the Scan to PC function .................................................................. (10) Adding destinations to or deleting destinations from a destination group for the Scan to PC function ................................ Importing an Address Data File ............................................................... (1) Importing from Address Book .........................................................
3-5 TWAIN Source ..................................................................................................... 3-5-1 TWAIN source ......................................................................................... 3-5-2 Computer Environment ........................................................................... 3-5-3 Installing the TWAIN source.................................................................... 3-5-4 Uninstalling the TWAIN source ...........................................
3-7 DB Assistant ......................................................................................................... 3-7-1 What is the DB Assistant?....................................................................... (1) Preparations ................................................................................... (2) Operation Flow ............................................................................... 3-7-2 Computer Environment ...........................................................
Section 1 What is the Network Scanning System? Page 1-1
1-1 Outline This Network Scanning System enables multiple computers to share the use of a scanner that is connected to their network. A Scanner Interface Card, Scanner Library CD-ROM and a TWAIN-compatible application CD-ROM are included as accessories with this product. The Scanner Interface Card should be installed in the scanner itself and the Scanner Library CD-ROM is for use in the computer(s).
1-2 Using the Scanner Utilities CD-ROM Included on the Scanner Utilities CD-ROM is the 4 other scanner utilities (Scanner File Utility, Address Editor, Address Book,DB Assistant and TWAIN source) as well as an On-Line Manual. In order to use this Network Scanning System, it will be necessary for you to install the TWAIN source and other scanner utilities from the CD-ROM onto an appropriate computer. The following describes the procedure to access the Main Menu on the Scanner Utilities CD-ROM. 1.
1-2 Using the Scanner Utilities CD-ROM 1-2-1 Contents of the CD-ROM The contents of the Scanner Utilities CD-ROM that you can access are displayed as selectable items in the Main Menu screen.
1-2 Using the Scanner Utilities CD-ROM The following offers a basic outline of each of these available items. Click on the desired item to access it. (1) Scanner Utilities • Address Editor This item installs the “Address Editor” in the computer. Using this utility enables you to register or edit the contents of the scanner’s Address Book (shared Address Book). This utility is used by the administrator in order to manage that Address Book.
1-2 Using the Scanner Utilities CD-ROM (2) TWAIN Source This item installs the “TWAIN Source” in the computer. Once this driver is installed, you will be able to operate the scanner and use the scanned image data right away using a TWAIN-compatible application on the computer in which the TWAIN source is installed. If there are going to be multiple computers using this capability, the TWAIN source should be installed in each of those computers. (Refer to page 3-99.
1-2 Using the Scanner Utilities CD-ROM 1-2-2 On-Line Manual The On-Line Manual that is on this Scanner Utilities CD-ROM is prepared in a PDF (Portable Description File) format and can only be viewed using the Adobe Acrobat Reader application. Thus, prior to reading the On-Line Manual, you will first need to install Adobe Acrobat Reader on your computer. (The Adobe Acrobat Reader installer application is included on the CD-ROM as well.
1-3 Using the Scanner Function The following gives an explanation of the scanning functions of your copier. Make the appropriate settings according to your scanning needs. For more detailed information regarding the setting procedures for the functions in each different scanner, refer to the of your Operation Guide. Basic settings Select original size Selects the available original sizes (scanning area).
1-3 Using the Scanner Function Image quality settings Scanning density Adjusts the density of the scanned image to a desired value. See page 1-15 Original image quality Sets the appropriate image quality mode in order to have the image processed according to the specific type of original being scanned. See page 1-15 JPEG level set Sets the desired JPEG quality level. See page 1-15 Color Mode Sets the desired color mode.
1-3 Using the Scanner Function Other settings Output by page With this mode, the original is scanned and a file is created and sent for each individual page of the scanned original. See page 1-18 Continuous scanning After scanning one original, other originals can be scanned under the same job. See page 1-19 Auto selection With this mode, originals of different sizes can be set and scanned together. See page 1-19 File name input Designate the file name.
1-3 Using the Scanner Function Note Available function symbols Some functions can or can not be used depending on the transmission mode that is selected or the type of copier in use. The following symbols indicate the transmission modes and types of copiers under which that particular function can be used. Transmission mode symbols Send to PC ..................................................................... Send E-Mail ....................................................................
1-3 Using the Scanner Function 1-3-1 Basic Settings (1) Original size selection (“Select original size”) The original sizes (scanning area) available for selection are as follows. • Inch specifications: Auto, 11" x 17", Computer Form (11" x 15"), 8-1/2" x 14", 8-1/2" x 11" and 5-1/2" x 8-1/2" * A4 is also available in monochrome copiers. • Metric specifications: Auto, A3, Computer Form (11" x 15"), B4, Folio, A4, B5, A5 and B6 * 11" x 8-1/2" is also available in monochrome copiers.
1-3 Using the Scanner Function (2) Image transmission size selection (“Select sending size”) The image transmission sizes (size of the transmitted image) available for selection are as follows. • Inch specifications: Auto, 11" x 17", 8-1/2" x 14", 8-1/2" x 11" and 5-1/2" x 8-1/2" * A4 is also available in monochrome copiers. • Metric specifications: Auto, A3, B4, Folio, A4, B5, A5 and B6 * Factory default setting: Auto * 11" x 8-1/2" is also available in monochrome copiers.
1-3 Using the Scanner Function (4) Original orientation selection (“Orig. set direction”) Specifies the position of the top edge of the original once the original is set. • “Back Edge” or “Left top corner” * If the original set direction is not selected, the scanning may not be performed correctly. * (5) Image file format selection (“File type”) Sets the desired format of the image file. Monochrome copiers “Black & White” ..... TIFF, PDF “Full Color” ..............................................
1-3 Using the Scanner Function 1-3-2 Image Quality Settings (1) Scanning density adjustment (“Scanning density”) Adjusts the density of the scanned image to a desired value. (This setting will also affect the density of the machine’s copier functions.) • “Original Image Type” (manual switching) (2) Image quality selection (“Original image quality”) Sets the appropriate image quality mode in order to have the image processed according to the specific type of original being scanned. Photo mode .............
1-3 Using the Scanner Function (4) Color mode selection (“Color mode”) Sets the desired color mode. • “A.C.S” (Auto Color System) ... Automatically determines whether the original is a black and white or a color original and selects the appropriate mode for scanning. • “Full Color” .............................. Performs full color scanning. • “Black & White” ....................... Performs monochrome scanning.
1-3 Using the Scanner Function 1-3-3 Other settings (1) Original type mode (“Original type”) With this mode, the two facing pages of an open-faced original such as a magazine, book or the like, as well as the two sides of a 2-sided original, can each be scanned separately. You can select the binding method when using a monochrome copier. “1 side” ..... Select this setting when you want to scan only one side of the original. “2 side” .....
1-3 Using the Scanner Function (2) Border erase mode (“Erase”) With this mode, you can erase the dark shadows and lines that appear when scanning originals such as books, magazines, etc. • “Sheet Erase” ......... Select this setting when you want to erase the surrounding border of the original. Border • “Book Erase” .......... Select this setting when you want to erase the surrounding border as well as the center line of the original.
1-3 Using the Scanner Function (4) Continuous scanning function (“Continuous scanning”) After scanning one original, other originals can be scanned under the same job. When this function is turned ON, each time an original is scanned a screen will appear to ask you whether to continue scanning other originals or not. * This function can be used when the “Waiting Scan” checkbox is selected for scanning an image using a TWAIN compatible application.
1-3 Using the Scanner Function (6) Default file name (“File name input”) In the initial mode, the default file name will be set automatically. Change the file name manually as necessary. * When the “Priority "Input file name"” setting is turned ON (page 1-28), the “File name Input” key will be moved from the “Edit” Tab to the “Basic” Tab. (In its place, the “Original type” key will be moved to the “Edit” Tab.
1-3 Using the Scanner Function (7) Full scanning (“Border erase modes”) With this mode, you can scan the entire area of the selected original size as image when this function is set to “ON”. You can scan the original to one size smaller when this function is set to “OFF”. If you scan the original that is filled its corner with the contents, a photo and so on, this function is set to “ON”. If this function is set to “ON” in the initial mode, all of the originals will be scanned with “Full scanning”.
1-3 Using the Scanner Function (8) Centering (“Centering/Image shift mode”) When the ratio for the length and width of the scan image does not fit, it may cause the margin being enlarged. With this mode, you can center the image on the scanning image when this function is set to “ON”. If this function is set to set to “ON” in the initial mode, all of the originals to be scanned will be centered on scanning image.
1-3 Using the Scanner Function 1-3-4 “Uncompress scanning” setting This scanner uses MMR compression when scanning image data. In this case, when compressing the dots (especially the closely spaced dots which make up the more dense areas of, for example, photographs in printed material, and can be seen when looking closely with a magnifying glass) such as in photographs and grayscale images, the resulting data volume may actually be greater than before it was compressed.
1-3 Using the Scanner Function 3. To stop compression in cases when the volume of the compressed data will end up being greater that the original data, touch the “On” key. To have compression carried out regardless of the data volume, touch the “Off” key. Touch the “Close” key to register the change to that setting. * The factory default setting is “On”. * Some application software does not allow the use of compressed and non-compressed files in the same folder.
1-3 Using the Scanner Function 1-3-5 “Continuous sending” setting If the “Continuous sending” setting is turned ON when you use the Send to PC or Send E-mail functions to send scanned image files, the touch panel will return to the initial screen for that function (“Ready to scan.” is displayed) with the same transmission settings that were used for the previous operation (user, destination, etc.).
1-3 Using the Scanner Function 3 . To select the Continuous Sending function as the default and, thereby, enable multiple scanning operations at the same settings, select “On”. To have the touch panel return to the default scanner settings after each scanning operation, select “Off”. Touch the “Close” key to register the change to that setting. * The factory default setting for inch specification scanners is “Off” while for metric specification scanners it is “On”.
1-3 Using the Scanner Function 2 . “Scan to PC-Sending” will be displayed on the left side of the Scan to PC screen shown in step 1. This indicates that you are using the standard transmission mode. To switch to the Continuous Sending function, touch the “Contin. TX to” key. 3 . “Scan to PC-Continuous TX” will now be displayed on the left side of the Scan to PC screen. This indicates that you are now using the Continuous Sending function. To switch back to standard transmission, touch the “Sending to” key.
1-3 Using the Scanner Function 1-3-6 “Priority "Input file name"” setting If the “Priority "Input file name"” setting is turned ON, the “File name Input” key will be moved from the “Edit” Tab to the “Basic” Tab for easier access in the Scan to PC and Send E-mail screens (“Ready to scan.” is displayed). (In its place, the “Original type” key will be moved to the “Edit” Tab.) This setting is convenient if you often need to change the file name for transmission.
1-3 Using the Scanner Function 3 . To move the “File name Input” key from the “Edit” Tab to the “Basic” Tab, select “On”. To keep the “File name Input” key in the “Edit” Tab, select “Off”. Touch the “Close” key to register the change to that setting. * The factory default setting for inch specification scanners is “Off” while for metric specification scanners it is “On”. 1 .
1-3 Using the Scanner Function 2 . If the “Priority "Input file name"” setting is turned ON, the “File name Input” key will be displayed in the “Basic” Tab. Touch that key when you want to manually enter the file name. The File Name Input screen that allows to enter the file name will appear. * When the “Priority "Input file name"” setting is turned ON, the step in which you must select automatic or manual entry of the file name will be skipped over.
1-3 Using the Scanner Function 3 . Enter the desired file name and touch the “Complete” key. The touch panel will return to the Scan to PC or Send E-mail screen, as appropriate.
1-3 Using the Scanner Function 1-3-7 “Selec. of senders (users)” setting Normally, when using the scanner you must first perform the procedure to select the user. However, the “Selec. of senders (users)” setting is convenient when scanner use is restricted to certain users because, if you register a user under User Number 001 and then turn this setting ON, you can skip that selection procedure and use the scanner right away. * If the “Selec.
1-3 Using the Scanner Function 3 . To skip the user selection step, select “On”. To require a user to be selected for each operation, select “Off”. Touch the “Close” key to register the change to that setting. * The factory default setting for inch specification scanners is “Off” while for metric specification scanners it is “On”.
Section 2 Making Settings from a Web Browser Page 2-1
2-1 WebPage Functions The WebPage Functions interface enables the management of certain scanner functions using standard Internet Web browser software. Performing such tasks as changing network settings and basic scanner settings, in addition to performing settings related to email and data transmission to a computer and the like, can be easily accomplished over the network. IMPORTANT! Cautions before use… • The Internet Web browser software must be installed in your computer in advance.
2-2 Index of Objectives The following table lists, by objective, the different settings that are possible using the WebPage Functions interface. Use this table as a reference index when making the corresponding settings. Make networkrelated settings Contains explanations on the network-related settings for the Scanner Interface Card.
2-3 Cautions 2-3-1 If you are having trouble connecting to the scanner from a Web browser… If you are trying to make settings related to the Scanner interface Card or to utilities in the scanner itself from a Web browser and those settings are not being applied properly regardless of the fact that the network settings in the scanner itself are correct, turn the power to the scanner off and then back on again. The Scanner Interface Card will then reboot.
2-4 Using the WebPage Functions Interface 1. Start up your Internet Web browser software. 2. Type the IP address or host name of the Scanner Interface Card into the address field. 3. Press the Enter key on your computer keyboard. 4. The home page for WebPage Functions will appear. *The acual windows will differ depending upon the mdel of your scanner.
2-4 Using the WebPage Functions Interface 5. If the administration password has been registered, the following dialogue box will appear when you click on one of the setting links in the menu frame, such as System Basic Setting. In this case, type in the correct password and click on the OK button.
2-5 The Home Page The home page is constructed of 3 different frames. • The top frame ..................... Displays the IP address of the Scanner Interface Card and the status of the scanner. (Refer to page 2-8.) The top frame The menu frame The main frame • The menu frame ................. Allows selection of various settings related to the Scanner Interface Card and the scanner itself. (Refer to page 2-9.) • The main frame .................. Displays system information in regard to the scanner.
2-5 The Home Page 2-5-1 The Top Frame The top frame shows the IP address of the Scanner Interface Card and the status of the scanner. • Displays the IP address that is registered for the Scanner Interface Card. • If the scanner is in a “Ready” state, “O OK” will be displayed under Scanner Status. • If the scanner is not “Ready”, “O OTHER” will be displayed. * To check the status of the scanner when “O OTHER” is displayed, look under Scanner Status Information.
2-5 The Home Page 2-5-2 The Menu Frame The menu frame allows selection of various settings related to the Scanner Interface Card and the scanner itself. * You can select each item in the menu frame one after another. However, if you happen to select an item in the middle of setting that same item, the information that you have already entered will be deleted.
2-5 The Home Page 2-5-3 The Main Frame The main frame displays system information in regard to the scanner. Selecting the language that you want to use is also accomplished here. * The registered default values will be displayed during start up of WebPage Functions. • Scanner Status Information When “O OTHER” is displayed under Scanner Status on the home page, click on the Refresh button at the bottom of the screen and the status of the scanner will be displayed here.
2-6 System Setting Settings for the Scanner Interface Card are performed under the System Setting items. The settings for each item can only be changed when the scanner is in the “Ready” state. 2-6-1 Setting Conditions It is necessary for you to enter the administrator’s password in order to access the settings related to either the Scanner Interface Card or to the scanner itself. • The administration password can be changed through the Administrator item under System Basic Setting.
2-6 System Setting 2-6-2 System Basic Setting You can make network and administrator-related settings for the Scanner Interface Card here. IMPORTANT! BE SURE to click on the Registration button after you have completed the desired settings. Network • Host Name Register the host name of the scanner (up to 32 single-byte characters) in this field. • IP Address Register the IP address of the Scanner Interface Card in this field in the following form: XXX.XXX.XXX.
2-6 System Setting • Subnet Mask Register the subnet mask of the Scanner Interface Card in this field in the following form: XXX.XXX.XXX.XXX • Default Gateway Register the default gateway of the Scanner Interface Card in this field in the following form: XXX.XXX.XXX.XXX • DHCP/BOOTP The DHCP and BOOTP can be set to either “ENABLE” or “DISABLE”. The factory default setting is “ENABLE”. • RARP The RARP can be set to either “ENABLE” or “DISABLE”. The factory default setting is “ENABLE”.
2-6 System Setting • WINS Server (Pri.) When WINS (Windows Internet Name Service) is used to resolve the IP address using the name of the computer, register the IP address of the primary WINS server in this field in the following form: XXX.XXX.XXX.XXX • WINS Server (Sec.) Register the IP address of the secondary WINS server in this field in the following form: XXX.XXX.XXX.XXX • Scope ID Register the Scope ID in this field.
2-6 System Setting Administrator • E-mail address Type the email address of the administrator here. File, such as Log file of the scanner and error report will be sent to “E-mail address of the Administrator” as E-mail. • Change password If you want to change the administration password, select “Yes”. If you do NOT want to change it, select “No”. • Old password If a password is currently registered, type that password into this filed.
2-6 System Setting 2-6-3 Scanner Setting Default settings related to scanning in images at the scanner are performed under this item. You can also make settings related to certain scanning conditions and the default file name (for saving scanned data).
2-6 System Setting • Original Type (Only available in slecting monochrome) You can select from among the following 4 original types in order to suit the originals that are actually being scanned: Photo, Text, Text+Photo and OCR • Resolution You can select from among the following 4 scanning resolutions: 600 dpi, 400 dpi, 300 dpi and 200 dpi • File Type Sets the file format in which scanned data will be saved: TIFF, PDF and JPEG (Only available in Color Copiers) • JPEG Quality (Only available in Color Copier
2-6 System Setting 2-6-4 Sender List You can register the list of those users who will be allowed to use the network scanning functions (Send E-mail and Send to PC). • Sender (User) List Click on this item when you want to access the Sender (User) List screen where you can register, confirm and edit information for up to 40 (No. 001 – 020 and No. 021 – 040) users. * If a registration name has already been registered for any number, it will be displayed in the corresponding text box.
2-6 System Setting • Sender (User) Setting • Registration Number The number that was selected in the Sender (User) List will be displayed here. This is merely information in order to remind you which number from the list it is that you are registering or editing information for and this number cannot be edited itself. • Registration Name Type the desired registration name into this field. The name registered here will be displayed in the sender table and in the scanner’s operation panel.
2-6 System Setting • E-mail address The email address of the user can be up to 64 single-byte characters in length. • Address of PC with “Address Book” installed Type the host name or IP address of the computer that contains this user’s personal Address Book into this field. • Save number Type the “save number” that corresponds to the destination computer that will be used under the Scan to PC function into this field. * It is possible to designate a “save number” between 001 and 100.
2-6 System Setting • Registration button Click on this button to have all the selected settings registered in the scanner. If you move to the next page without clicking on the Registration button, any settings that have not been properly registered will be deleted. • Reset button Click on this button to return all of the settings back to their factory default values. • Delete button Click on this button to delete the displayed user.
2-6 System Setting 2-6-5 Reset If you click on any Reset button, a coresonding confirmation windows, will restart the scanner board or returned its settings to their factory default values. • Restart Networking Only Restarts the scanning operation. • Set All Network Settings to Factory default Initializes all previous settings and returns them to their factory default values.
2-7 Scan to PC Setting You can send scanned image files to a folder on a computer that was designated in advance, when you use the Scanner Interface Card. This items explains how to register the destination computer. * Refer to pages 2-30 through 2-39 for an explanation on the functions of the Send E-mail Settings.
2-7 Scan to PC Setting • Class The registration type (single or group) is displayed here. : Displayed for group registration : Displayed for single registration • Registration Name The registered name is displayed here. IMPORTANT! BE SURE to click on the Registration button after you have completed the desired settings for the destination PC.
2-7 Scan to PC Setting • Destination Registration (PC) You can select the registration type (single registration or group registration). If you click on the Single Regist. or the Group Regist. button, the corresponding Registration and Editing screen will appear.
2-7 Scan to PC Setting • Destination Registration (PC) [Single Registration] You will be able to register and edit registration names, destination computers and destination “save numbers” for each folder. • Registration Number The number that you selected from the Destination List will be displayed here. This is merely information in order to remind you which number from the list it is that you are registering or editing information for and this number cannot be edited itself.
2-7 Scan to PC Setting • Destination PC Enter the destination computer’s IP address or host name into this field. If you enter both, the IP address will normally be accessed prior to the host name. * The host name can be up to 32 single-byte characters in length. • Save Number If you want to designate multiple destination folders in a single computer, enter the corresponding “save number” of each folder. * You can designate up to 100 (save numbers “1” to “100”) folders per computer.
2-7 Scan to PC Setting • Destination Group Registration (PC) You will be able to register and edit information for groups of destination computers. Choose the destinations that you want to register as a group and click on the checkbox next to the desired number. Type the registration name and password for that group and click on the Registration button to complete the registration of the destination group.
2-7 Scan to PC Setting • Registration Number The number that you selected from the Destination List will be displayed here. This is merely information in order to remind you which number from the list it is that you are registering or editing information for and this number cannot be edited itself. • Change Group Password Register the group password into this field. If you want to change the password, select “Yes”. If you do NOT want to change it, select “No”.
2-8 Send E-mail Setting The following explains the various settings for sending scanned images by email to a computer. 2-8-1 E-mail Basic Setting Make basic settings related to sending email (scanned data) here. IMPORTANT! BE SURE to click on the Registration button after you have completed the desired settings.
2-8 Send E-mail Setting • Item 1. Transmission Domain Setting .... Select from among Non-restricted sending, Permitted destination domain names, and Restricted destination domain names. * If you select Non-restricted sending, there will be no restriction under the Send E-mail function in regard to the destination domain, and the information registered in the domain data field will be ignored.
2-8 Send E-mail Setting • Character Code Designate the character code that will be used in the email message. You can select from among the following character codes: US-ASCII (English), Shift-JIS (Japanese) and ISO-8859-1 (West Europe) • Registration button Click on this button to have all the selected settings registered in the scanner. If you move to the next page without clicking on the Registration button, any settings that have not been properly registered will be deleted.
2-8 Send E-mail Setting 2-8-2 Destination List • Destination List (E-mail) Click on this item when you want to access the destination address registration screen where you can register, confirm and edit information for up to 100 (No. 001 to No. 100) destination addresses. * If a registration name has already been registered for any number, it will be displayed in the corresponding text box.
2-8 Send E-mail Setting • No. The registration number is displayed here. Click on the number for which you want to register or edit information in order to access the corresponding Destination Registration (E-mail) screen. • Class The registration type (single or group) is displayed here. : Displayed for group registration : Displayed for single registration • Registration Name The registered name is displayed here.
2-8 Send E-mail Setting • Destination Registration (E-mail) You can select the registration type (single registration or group registration). If you click on the Single Regist. or the Group Regist. button, the corresponding Registration and Editing screen will appear.
2-8 Send E-mail Setting • Destination Registration (Single) You will be able to register and edit registration names and destination email addresses for each number.
2-8 Send E-mail Setting • Registration Number The number that you selected from the Destination Address List will be displayed here. This is merely information in order to remind you which number from the list it is that you are registering or editing information for and this number cannot be edited itself. • Registration Name Type the desired registration name (name of the destination party) into this field.
2-8 Send E-mail Setting • Destination Group Registration (E-mail) You will be able to register and edit information for destination groups (E-mail). Choose the destinations that you want to register as a group and click on the check box next to the number. Type the registration name and click on the Registration button to complete the registration of the destination group.
2-8 Send E-mail Setting • Registration Number The number that you selected from the Destination List will be displayed here. This is merely information in order to remind you which number from the list it is that you are registering or editing information for and this number cannot be edited itself. • Registration button Click on this button to have all the selected settings registered in the scanner.
Section 3 Additional Utilities Page 3-1
3-1 What Utilities are Included with this Product? Scanner File Utility Address Editor The Scanner File Utility is used for sending graphic image data that is prepared by the scanner to a designated folder on a computer. This utility is also responsible for saving the received data in that computer. * Refer to pages 3-4 through 3-25. The Address Editor is a utility tool that enables you to register or edit the contents of the scanner’s Address Book (the Shared Address Book).
3-1 What Utilities are Included with this Product? Configuration Tool DB Assistant The IB-2x Configuration Tool is used for performing settings related to your IP address. This tool enables you to use the same procedures to manage the network settings for our printer and scanner models. * Refer to pages 3-115 through 3-122. By adding file information to the scanned image data file, the DB Assistant function lets you search for the corresponding file on your computer, or easily manage those files.
3-2 Scanner File Utility 3-2-1 What is the Scanner File Utility? The Scanner File Utility is used to receive graphic image data from a scanner into a computer. This utility also compresses and saves the received data in the corresponding computer. Once the Scanner File Utility is installed and the computer booted up again, the utility will also be started up automatically.
3-2 Scanner File Utility (2) Operation Flow The following illustrates the steps to save scanned image data in a computer using the Scanner File Utility. Scanner Destination Computer Network Manager 2 Use the Address Editor, Address Book or a Web browser to register the destination computer. 3 1 Use the Scanner File Utility to designate the destination folder. 5 The transmitted data will be received. Scan the original. 4 The scanned data will be sent.
3-2 Scanner File Utility 3-2-2 Computer Environment • Hardware ............................ IBM PC/AT or compatible • Interface ............................. 10BASE-T or 100BASE-TX • OS ...................................... Windows NT 4.
3-2 Scanner File Utility 3-2-3 Installation and Uninstallation (1) Installing the Scanner File Utility 1. Click on Scanner Utilities in the Main Menu of the Scanner CD-ROM. The following window will appear. * In order to access the Main Menu, refer to “1-2 Using the Scanner CD-ROM” on page 1-3. 2. Click on Scanner File Utility.
3-2 Scanner File Utility 3. Follow the instructions indicated in the wizard to continue the installation procedure. * During the installation, the following window will appear to add the following components. Select the following components when you want to add the following system connection program by using DB Assistant. PDF Keyword Embedder .... Document Information, “Keyword” is added on the scanned image. DataBase Link Handler .......
3-2 Scanner File Utility 3-2-4 Initial Dialogue Box for the Scanner File Utility The Scanner File Utility will automatically start up after installation. However, any time you want to quit the utility program, whenever you want to designate the folder into which data – received from the scanner – will be saved, as well as when you want to set a security password for that folder, you will need to access the initial dialogue box for the Scanner File Utility.
3-2 Scanner File Utility (2) Contents of the Initial Dialogue Box for the Scanner File Utility 5 2 3 4 7 8 9 1 6 1. Status field ..................... Displays the current status of the scanner. 2. OK button ....................... Click on this button when you want to close the initial dialogue box. 3. Setup button ...................
3-2 Scanner File Utility 4. Close button ................... Click on this button when you want to quit the Scanner File Utility. 5. Details button ................. Displays the list of connected scanners. (A maximum of three) 6. Received file list field .... Displays the list of received files. 7. Open File button ............. Open the selected file from the list. 8. Open Folder button ........ Opens the selected file’s folder from the list. 9. Delete button ..................
3-2 Scanner File Utility 3-2-5 Destination Folders for Scanned Data (1) The Setup Dialogue Box When you want to select a new destination folder for receiving scanned data, or when you want to change settings or set a security password for any of the currently registered folders, click on the Setup button in the Start Dialogue Box. The Setup Dialogue Box will appear and the currently registered destination folders will be listed.
3-2 Scanner File Utility 1. New button ..................... Click on this button when you want to designate a new destination folder for receiving scanned data. 2. Edit button ...................... Click on this button when you want to change the settings for any currently registered destination folder. 3. Delete button .................. Click on this button when you want to remove the designation of any folder as a destination folder for receiving scanned data. 4. No. column .....................
3-2 Scanner File Utility 8. Reception notice checkbox ......................... Displays the notice on the screen when new image data is saved as a file. *Put a check mark in this checkbox if you want to receive notice whenever scanned data has been received into your folder. Click on “Open” button when you want to appear the start dialogue. 9. Permit file overwrite checkbox .........................
3-2 Scanner File Utility (2) Designating a New Destination Folder for Receiving Scanned Data When you want to designate a new destination folder for receiving scanned data, click on the New button in the Setup Dialogue Box. The Folder Setting Dialogue Box for making the corresponding settings will appear. 1. Enter an unregistered number (type in a number between 1 and 100) into the No. field. * The number that you enter here will be used as the designated number for that destination folder.
3-2 Scanner File Utility 2. Click on the Browse button to the right of the Folder field in order to select the new folder that you want to use as a destination folder for receiving scanned data. The Select Folder Dialogue Box will appear. * You may also select the desired folder by typing the path for that folder directly into the Folder field. A list of all of the folders available on the available hard disk(s) will be displayed in the Select Folder Dialogue Box.
3-2 Scanner File Utility 3. You can designate a password for the folder that you want to designate for security purposes. If you want to set a security password for that folder, click on “Password Setting” button and type the desired password directly into the “Folder Password” field (Up to 8-digit number). If you do not want to designate a security password for the folder, no special settings are required in that field. 4.
3-2 Scanner File Utility 6. You can also designate a program for the folder that you want to system connect in the “System Connection Program” field. If you want to designate the following system connection program for the Image to be scanned, this step is indispensable. * The designation of DB Assistant is necessary for system connection. (Refer to page 123). None ..................................... The scanned data is saved into the designated folder. PDF Keyword Embedder ....
3-2 Scanner File Utility (3) Changing Settings for a Registered Destination Folder When you want to change the settings of a destination folder currently registered to receive scanned data, select the folder you want from among the displayed list and then click on the Edit button in the Setup Dialogue Box. The Folder Setting Dialogue Box for making the corresponding settings will appear. 1. If you want to change the settings in the No.
3-2 Scanner File Utility 2. If you want to change the security password for that folder, click on the “Password Setting” button. “Password Setting” will appear. Type the currently registered password into the “Old Password” field. 3. Type the new password that you want to register directly into the “New Password” field (Up 8 characters). 4. In order to ensure that the new password was entered correctly, type the same password into the “Confirm New Password” field.
3-2 Scanner File Utility 5. If you want to change a comment about that folder, type the desired information directly into the “Comment” field (Up to 32 characters). 6. If you want to change the settings in the “System Connection Program” field, follow the corresponding procedure described in “(2) Designating a New Destination Folder for Receiving Scanned Data” on page 3-15. 7. Click on the OK button. The selected folder will be registered with the new information.
3-2 Scanner File Utility (4) Removing a Destination Folder Designation Perform the following procedure when you want to remove the designation of any folder as a destination folder for receiving scanned data. 1. In the Folder field of the Setup Dialogue Box, click on the folder that you want to remove the destination folder designation for, in order to select it. 2. Click on the Delete button. The designation of that folder as a destination folder for receiving scanned data will be removed.
3-2 Scanner File Utility 3-2-6 Saving Scanned Data as a File (1) Outline of the Procedure The following procedure explains in general how to use the Scanner File Utility to receive graphic image data from the scanner. 1. Make sure that the Scanner File Utility is running in the computer in which you want to receive the data. * If the Scanner File Utility is NOT running, refer to “(1) Accessing the Initial Dialogue Box for the Scanner File Utility” on page 3-9 and start up the utility. 2.
3-2 Scanner File Utility (2) The File Name Whenever a graphic image data is saved as a file on any computer, the file name (up to 16 characters + suffix) will be created based on information registered in advance using the WebPage Functions interface. If no settings have been made in advance, the file name will be automatically determined based on the following rules. File name: *******nnnn_mmm.suffix • ******* .................................
3-2 Scanner File Utility (3) The Image Data • File format Supports TIFF and PDF* formats. * Using PDF Convert Library by HyperGEAR, Inc.
3-3 Address Editor 3-3-1 The Address Editor The Address Editor enables you to register or edit the contents of the scanner’s Address Book (the Shared Address Book) as well as selecting the network settings, initial settings for the scanning functions, etc. This utility should used by the administrator when managing information in the Address Book, etc. If there are multiple scanners allowing the use of the Address Editor, the same destination list can be easily registered into all these scanners.
3-3 Address Editor 3-3-3 Installation and Uninstallation (1) Installing the Address Editor 1. Click on Scanner Utilities in the Main Menu of the Scanner CD-ROM. * In order to access the Main Menu, refer to “1-2 Using the Scanner CD-ROM” on page 1-3. 2. Click on Address Editor. 3. Follow the instructions indicated in the wizard to continue the installation procedure.
3-3 Address Editor (2) Uninstalling the Address Editor Use the “Add/Remove Programs” function in Windows to uninstall the Address Book.
3-3 Address Editor 3-3-4 Running Address Editor 1. Start up Address Editor. * Click on Start in the Windows Task Bar and then select Program -> Scanner User Software -> Address Editor in that order and the Address Book will start up. 2. The screen for the Main Menu of the Address Book will appear.
3-3 Address Editor 1. Menu Bar ........................ Items displayed in the Tool Bar as well as by the buttons in the Menu Area can be selected here as well. 2. Tool Bar ........................... Contains buttons for easy execution of tasks such as writing new or edited data to the scanner, etc. 3. Menu Area ...................... Enables actual selection of items such as scanning and Send E-mail related settings. 4. Work Area .......................
3-3 Address Editor 3-3-5 Editing Data Selection screen Select the Address Editor data that you want to edit. You can then connect to the scanner and edit or register the setting data directly in the scanner, or create and edit setting data without being connected to the scanner. In the latter case, once editing is complete, your computer will connect to the scanner and register the new or edited data there.
3-3 Address Editor (1) Scanner address settings 1 2 3 4 5 6 7 1. Scanner Address .......... Type in the address (host name or IP address) of the scanner that you want to connect to into this field. The addresses corresponding to the last 10 times a scanner was connected to can be accessed in the drop-down list. * Type in a maximum of 32 single-byte characters for the host name.
3-3 Address Editor 2. Search button ................. Click on this button to search for the scanner that you want to connect to. Use this function when you do not know the scanner’s IP address or when that address is allotted by the DHCP server. * Refer to “3-3-6 Scanner Search” on page 3-34 for an explanation on the actual procedure of searching for a scanner. The Search button is not usable under Windows 95. 3. new data ........................
3-3 Address Editor 3-3-6 Scanner Search The Search Dialogue Box enables you to search for a specific scanner over the network. * A scanner search will only display a list of those scanners that respond within a predetermined period of time. The Scanner Search function is not supported under Windows 95. 1 2 3 4 5 7 6 1. IP address ...................... Displays the IP address of each scanner. 2. Host Name ..................... Displays the host name of each scanner.
3-3 Address Editor 3. MAC Address ................ Displays the MAC (Ethernet) address of each scanner. 4. Start Searching button .............................. Click on this button to start the scanner search operation. 5. Status message .............. Indicates the current status or result of the scanner search operation. 6. Scanner Address .......... • Displays the scanner address for the scanner that is clicked on in the list.
3-3 Address Editor 3-3-7 Password Entry (when connected to the scanner) When your computer is connected to a scanner, it is necessary to enter the administrator’s password in order to access scanners settings and other information. * Refer to “(3) Change Password” on page 3-41 for information on setting the administrator’s password. 1. Scanner Address .......... Displays the IP address of the scanner that your computer is currently connected to. 2. Password .......................
3-3 Address Editor 3-3-8 System Setting Make basic scanner settings. (1) System Basic Setting Lets you make settings related to your network connection, such as the scanner’s IP address.
3-3 Address Editor 1. Network/ Administrator Tabs ........ Click on the desired tab to switch between network and administrator settings. 2. Host Name ..................... Type the host name of the scanner (up to 32 single-byte characters) in this field. 3. IP Address ..................... Type the IP address of the Scanner Interface Card in this field in the following form: XXX.XXX.XXX.
3-3 Address Editor 13. WINS Server (Sec.) ....... Type the IP address of the secondary WINS server in this field in the following form: XXX.XXX.XXX.XXX 14. Scope ID ........................ Register the scope ID in this field. 15. SMTP Server name ....... Type the IP address of the SMTP server in this field in the following form: XXX.XXX.XXX.XXX or type the host name of the SMTP Server (up to 32 single-byte characters) in this field. 16. SMTP Port No. ...............
3-3 Address Editor (2) Administrator Tab Lets you make administrator settings. 1 2 1. E-mail Address .............. Type the administrator’s email address of the in this field. * The email address can be up to 64 single-byte characters in length. 2. Change Password button .............................. Click on this button to set the administrator password.
3-3 Address Editor (3) Change Password Sets the administrator password. 1 2 1. New Password .............. Type a new password into this field. * The administrator password can be up to 8 single-byte characters in length. 2. Confirm new password ....................... Type the same password as you did in the New Password field in here in order to confirm the password.
3-3 Address Editor (4) Default Setting Lets you change default settings for using the scanner functions of your copier. * Perform the Black and White mode settings if you have a monochrome copier, and the Color/Monochrome (Gray) mode settings if you have a color copier.
3-3 Address Editor 1. Resolution ..................... You can select from among the following 4 scanning resolutions: 200 dpi, 300 dpi, 400 dpi and 600 dpi 2. File Type ........................ Sets the file format at which scanned data will be saved: TIFF or PDF 3. Orig. image quality ....... You can select from among the following 4 original types in order to suit the originals that are being scanned: Photo, Text, Text+Photo and OCR 4. Resolution ....
3-3 Address Editor (5) Sender (User) List Registers the information for users who will be allowed to use the network-scanner functions of the copier (Send E-mail and Scan to PC).
3-3 Address Editor 1. Name .............................. The name indicated here will be displayed as the sender name in the scanner’s operation panel. 2. E ..................................... [*] mark will be appeared in this column when the address related to the [Destination List] (E-mail) is registered. [Destination List] (E-mail) will also be changed at the editing. 3. P .....................................
3-3 Address Editor (6) Registering and editing user information The Sender editing Dialogue Box allows you to register new users or edit information for previously registered users. 1 2 7 3 4 5 8 9 6 1. Name .............................. The name registered here will be displayed as the sender name in the scanner’s operation panel. * The available registration Number is between 001 and 040. 2. Registration Number .... Type the registration number for that user into this field. 3. E-mail Address ......
3-3 Address Editor 4. Address of PC with “Address Book” installed ............. Type the host name or IP address of the computer that contains this user’s personal Address Book into this field. 5. Signature ....................... Type the data (personal information) that will be transmitted with the email message into this field. 6. Save number ................. Type the “save number” that corresponds to the destination computer that will be used under the Scan to PC function into this field.
3-3 Address Editor 3-3-9 Send E-mail Setting Make basic settings and register or edit the destination information for sending scanned images by email under the Send E-mail function. (1) E-mail Basic Setting Select this item when you want to make basic settings related to sending email (scanned data) under the Send E-mail function here.
3-3 Address Editor 1. E-mail Transmission Restriction ............ Select from among Non-restricted sending, Permitted destination domain names, and Restricted destination domain names. * If you select Non-restricted sending, there will be no restriction under the Send E-mail function in regard to the destination domain, and the information registered in the Domain Data field will be ignored.
3-3 Address Editor (2) Destination List (E-mail) Select this item when you want to confirm or edit the list of destinations under the Send E-mail function.
3-3 Address Editor 1. Name .............................. The name indicated here will be displayed as the destination name in the scanner’s operation panel. 2. S ..................................... [*] mark will be appeared in this column when the address related to the [Sender (User) List] is registered. [Sender (User) List] (E-mail) will also be changed at the editing. 3. Registration Number .... This is a registration number for the destination information.
3-3 Address Editor (3) Registering and Editing Destination Information (Send E-mail function) The Destination editing Dialogue Box allows you to register new destinations under the Send E-mail function, or edit information for previously registered destinations. 1 2 3 1. Name .............................. The name registered here will be displayed as the destination name in the scanner’s operation panel. 2. Registration Number .... This is a registration number for destination information. 3.
3-3 Address Editor (4) Registering and Editing Destination Group Information The Destination Group Registration Dialogue Box allows you to register new destination groups under the Send E-mail function, or edit information for previously registered destination groups.
3-3 Address Editor 1. Name .............................. The name registered here will be displayed as the destination group name in the scanner’s operation panel. 2. Registration Number .... Type the registration number for that destination group into this field. 3. Name .............................. Displays the name of each destination that is registered as a member of that group. 4. Registration Number ....
3-3 Address Editor 3-3-10 Scan to PC Setting Register or edit destination information for sending scanned images directly to computers under the Scan to PC function. (1) Destination List (PC) Select this item when you want to confirm or edit the list of destinations under the Scan to PC function.
3-3 Address Editor 1. Name .............................. The name indicated here will be displayed as the destination computer name in the scanner’s operation panel. 2. S ..................................... [*] mark will be appeared in this column when the address related to the [Sender (User) List] is registered. [Sender (User) List] (PC) will also be changed at the editing. 3. Registration Number .... This is a registration number for the destination computer information.
3-3 Address Editor (2) Registering and Editing Destination Information (Scan to PC function) The Destination editing Dialogue Box allows you to register new destinations under the Scan to PC function, or edit information for previously registered destinations. 1 2 3 4 1. Name .............................. The name registered here will be displayed as the destination computer name in the scanner’s operation panel. 2. Registration Number ....
3-3 Address Editor (3) Registering and editing destination computer group information The Destination Group Registration Dialogue Box allows you to register new destination computer groups under the Scan to PC function, or edit information for previously registered destination computer groups.
3-3 Address Editor 1. Name .............................. The name registered here will be displayed as the destination computer group name in the scanner’s operation panel. 2. Registration Number .... Type the registration number for that destination computer group into this field. 3. Change Password button .............................. Click on this button to set or change the password for that destination computer group. (Refer to page 3-41.) 4. Name ..............................
3-3 Address Editor 3-3-11 Tool Bar The Tool Bar contains buttons for easy execution of tasks such as writing edited data to the scanner, etc. 1 1. 2. 3. 4. 5. 2 3 4 5 Open button .................... Opens the selected Address Editor file. Save button ..................... Saves edited data. Send data button ............ Registers the currently edited data file into the scanner. Batch send button ........... Registers all of the edited data files into the scanner. Help button .....................
3-3 Address Editor 3-3-12 Importing Data from Address Editor With the Address Editor you can import into the Sender (User) List and Destination List (for the Send E-mail and Scan to PC functions) any address data that has been created in and exported from Address Editor, Address Book, or Microsoft Outlook as a csv file.
3-3 Address Editor 1 6 2 5 3 4 1. Look in ........................... Selects the folder in which the address data file that you want to import is saved. 2. File list ............................. Lists the files within the selected folder. 3. Files of type ................... Indicates the file type of the file that you want to import. 4. File name ....................... Displays the name of the selected file. 5. Open button .................... Opens the selected file. 6.
3-3 Address Editor (2) Making the corresponding field settings Once you have selected a csv file to import, you can determine which item will correspond to which field in the Sender (User) List. 1 3 2 4 1. Name .............................. The name indicated here will be displayed as the email destination name in the scanner’s operation panel. 2. Name field ....................... Select the name of the item in the Sender (User) List where you want the name that is registered in the csv file to go. 3.
3-3 Address Editor (3) Checking Information to be Imported The Select Import data Dialogue Box allows you to confirm imported address data and add it to the Sender (User) List or the Destination List.
3-3 Address Editor 1. Number of selected addresses ...................... Indicates the number of addresses selected for import. 2. Edit button ...................... Click on this button to edit the contents of the selected addresses. 3. Add to address list button .............................. Click on this button to add the selected addresses to the Destination List (E-mail). 4. Warning column ..............
3-3 Address Editor 3-3-13 Address Editor Version Information The About Scanner Address Editor screen will appear with version information any time Version Information is selected under Help in the Menu Bar.
3-4 Address Book 3-4-1 About the Address Book The Address Book utility is used to register and edit information in the Destination List which is referred to when performing Send E-mail and Scan to PC operations at the scanner and sending scanned image data from the scanner to a designated email address.
3-4 Address Book 3-4-2 Computer Environment • Hardware ............................ IBM PC/AT or compatible • Interface ............................. 10BASE-T or 100BASE-TX • OS ...................................... Windows NT 4.
3-4 Address Book 3-4-3 Installation and Uninstallation (1) Installing the Address Book 1. Click on Scanner Utilities in the Main Menu of the Scanner CD-ROM. The following window will appear. * In order to access the Main Menu, refer to “1-2 Using the Scanner CD-ROM” on page 1-3. 2. Click on Address Book.
3-4 Address Book 3. Follow the instructions indicated in the wizard to continue the installation procedure. * The Address Book will start up automatically with the computer and will run in the background. In addition, an icon that indicates that the utility is running will appear in the Windows Task Bar. (2) Uninstalling the Address Book Use the “Add/Remove Programs” function in Windows to uninstall the Address Book.
3-4 Address Book 3-4-4 Initial Dialogue Box for the Address Book The Address Book will automatically start up after installation. However, any time you want to quit the utility program, or register and edit information in the Destination List, you will need to access the initial dialogue box for the Address Book. (1) Accessing the Initial Dialogue Box for the Address Book • When the Address Book is running… Double-click on the utility’s icon in the Task Bar.
3-4 Address Book (2) Contents of the initial dialogue box for the Address Book 2 3 4 1 1. Connected scanner area ................................. Displays the names of the currently connected scanners. The Scanner Name column displays the host name or IP address that is registered in the corresponding scanner. The Starting time column shows at what time connection was initially made to that scanner. 2. OK button .......................
3-4 Address Book 3-4-5 Destination List Settings (1) Contents of the Address Book Dialogue Box When you want to register or edit destination information for sending scanned image data under the Send E-mail or Scan to PC functions, click on the Setup button in the initial dialogue box for the Address Book. The Address Book Dialogue Box will appear and you can confirm destination information that has already been registered.
3-4 Address Book 1. Apply button .................... Click on this button to save any changes made to the information in the Destination List. 2. New Address button ........ Click on this button to register information for a new destination in either the Send E-mail or Scan to PC Destination List. (Refer to pages 3-77 and 3-85.) 3. New Group button ........... Click on this button to register information for a new group of destinations in either the Send E-mail or Scan to PC Destination List.
3-4 Address Book (2) Destination List for the Send E-mail function Click on the Send E-mail button in the Address Book Dialogue Box in order to access the Destination List that is used under the Send E-mail function. 5 1 2 3 4 1. List of Destinations ......... Displays all destinations that are registered in the Destination List for use under the Send E-mail function. 2. Name ..............................
3-4 Address Book 3. ID .................................... Indicates the registration number for the registered destination or destination group. The registration number is designated to each destination or destination group in the order that it is registered under the Destination List. 4. E-mail address .............. Displays the email address for individual destinations. 5. Comment ....................... Displays any comments registered for that destination or destination group.
3-4 Address Book (3) Registering and editing destination information for the Send E-mail function The Destination Registration (E-mail) Dialogue Box allows you to register new destinations or edit information for previously registered destinations in the Destination List that is used under the Send E-mail function. REGISTRATION PROCEDURE 1. Click on the New Address button in the Address Book Dialogue Box. The Destination Registration (E-mail) Dialogue Box will appear.
3-4 Address Book 4. Type in the email address of that destination (up to 64 single-byte characters). 5. Type in any comments that you want. 6. Click on the OK button. The entered destination information will be registered and the Address Book Dialogue Box will be displayed once again. 7. Click on the Apply button in the Address Book Dialogue Box and the changes to the Destination List will be saved.
3-4 Address Book (4) Registering and editing destination group information for the Send E-mail function The Destination Group Registration (E-mail) Dialogue Box allows you to register new destination groups or edit information for previously registered destination groups in the Destination List that is used under the Send E-mail function. REGISTRATION PROCEDURE 1. Click on the New group button in the Address Book Dialogue Box. The Destination Group Registration (E-mail) Dialogue Box will appear.
3-4 Address Book 2. Type in a name for the destination group that you want to register (up to 16 single-byte characters). 3. The registration number for this destination group will be automatically designated (001 – 100) in the order that the destination group has been registered under the Destination List. It is possible to change the designated registration number. 4. Type in any comments that you want. 5. To add a new destination to the group, click on the Add button.
3-4 Address Book (5) Adding destinations to or deleting destinations from a destination group for the Send E-mail function The Editing member (E-mail) Dialogue Box allows you to add destinations to or delete destinations from a previously registered destination group for the Send E-mail function. EDITING PROCEDURE 1. Click on the Add button in the Destination Group Registration (E-mail) Dialogue Box. The Editing member (E-mail) Dialogue Box will appear.
3-4 Address Book 2. Select the destinations that you want to add to the group in the Auxiliary group members list and then click on the Add button. 3. If you want to delete destinations from the group, select the destinations that you want to delete from the group in the Group members list and then click on the Delete button. 4. Click on the OK button. The Destination Group Registration (E-mail) Dialogue Box will be displayed once again.
3-4 Address Book (6) Destination List for the Scan to PC function Click on the Scan to PC button in the Address Book Dialogue Box in order to access the Destination List that is used under the Scan to PC function. 6 2 1 3 4 5 1. List of Destinations ......... Displays all destinations that are registered in the Destination List for use under the Scan to PC function. 2. Name ..............................
3-4 Address Book 3. ID .................................... Indicates the registration number for the registered destination or destination group. The registration number is designated to each destination or destination group in the order that it is registered under the Destination List. 4. PC address .................... Displays the host name or IP address of individual destinations. 5. Save No. .........................
3-4 Address Book (7) Registering and editing destination information for the Scan to PC function The Destination Registration (PC) Dialogue Box allows you to register new destinations or edit information for previously registered destinations in the Destination List that is used under the Scan to PC function. REGISTRATION PROCEDURE 1. Click on the New Address button in the Address Book Dialogue Box. The Destination Registration (PC) Dialogue Box will appear.
3-4 Address Book 2. Type in a name for the destination that you want to register (up to 16 single-byte characters). 3. The registration number for this destination will be automatically designated (001 – 100) in the order that the destination has been registered under the Destination List. It is possible to change the designated registration number. 4. Type in the host name or IP address of that destination (up to 32 single-byte characters). 5.
3-4 Address Book (8) Registering and editing destination group information for the Scan to PC function The Destination Group Registration (PC) Dialogue Box allows you to register new destination groups or edit information for previously registered destination groups in the Destination List that is used under the Scan to PC function. REGISTRATION PROCEDURE 1. Click on the New Address button in the Address Book Dialogue Box. The Destination Registration (PC) Dialogue Box will appear.
3-4 Address Book 2. Type in a name for the destination group that you want to register (up to 16 single-byte characters). 3. The registration number for this destination group will be automatically designated (001 – 100) in the order that the destination group has been registered under the Destination List. It is possible to change the designated registration number. 4. If you want to set or change the password for that group, click on the Change Password button.
3-4 Address Book (9) Registering or changing password of a destination group for the Scan to PC function The Change Password Dialogue Box allows you to set or change the password for destination groups used under the Send E-mail function. IMPORTANT! Be sure to set the same password for the save folder of each individual destination in the group as the password that you register here for that group. SETTING PROCEDURE 1.
3-4 Address Book (10) Adding destinations to or deleting destinations from a destination group for the Scan to PC function The Editing member (PC) Dialogue Box allows you to add destinations to or delete destinations from a previously registered destination group for the Scan to PC function. EDITING PROCEDURE 1. Click on the Add button in the Destination Group Registration (PC) Dialogue Box. The Editing member (PC) Dialogue Box will appear.
3-4 Address Book 2. Select the destinations that you want to add to the group in the Auxiliary group members list and then click on the Add button. 3. If you want to delete destinations from the group, select the destinations that you want to delete from the group in the Group members list and then click on the Delete button. 4. Click on the OK button. The Destination Group Registration (PC) Dialogue Box will be displayed once again.
3-4 Address Book 3-4-6 Importing an Address Data File (1) Importing from Address Book Data files that have been created and saved in Address Book can be selected and opened for use. IMPORTING PROCEDURE 1. With the Address Book Dialogue Box open, select Import -> Address Book under the File menu in the menu Bar. The Open Dialogue Box will appear.
3-4 Address Book 2. Select the folder in which the address data file that you want to import is saved. (The Address Book folder will be selected by default.) 3. Select the file type of the file that you want to import. (Only .dat can be selected.) 4. Type the name of the file in the File name field. (You can also select the desired file from the displayed list.) 5. Click on the Open button and the address information for the selected data file will be displayed in the Address Book Dialogue Box.
3-4 Address Book (2) Importing a csv file Data files that have been created and saved in csv format by other email software can be selected and opened for use in Address Book. IMPORTING PROCEDURE 1. With the Address Book Dialogue Box open, click on the Send E-mail button and then select Import -> CSV file under the File menu in the menu Bar. The Open Dialogue Box will appear.
3-4 Address Book 2. Select the folder in which the csv formatted address data file that you want to import is saved. 3. Select the file type of the file that you want to import. (Only .csv can be selected.) 4. Type the name of the file in the File name field. (You can also select the desired file from the displayed list.) 5. Click on the Open button and the Import Field Setting Dialogue Box will appear.
3-4 Address Book • Making the corresponding field settings Once you have selected a csv file to import, you can determine which item will correspond to which field in the Destination List (for the Send E-Mail function). 6 7 8 9 6. Select the item that you want to be displayed in the Name field of the Destination List (for the Send E-mail function). 7. Select the item that you want to be displayed in the E-mail address field of the Destination List (for the Send E-mail function). 8.
3-4 Address Book • Checking the information to be imported and registering it in the Address Book Check the contents of the csv file that you have selected to import before you register that data in the Destination List of the Address Book for the Send E-mail function.
3-4 Address Book 10. Select the email address information that you want to import from the list, and click on the Add to address list button. The number of addresses that you have currently selected will be shown in the Number of selected addresses field. 11. If you want to edit the information for any of the displayed email addresses, select the corresponding item and then click on the Edit button. The Destination Registration (E-mail) Dialogue Box will appear. (Refer to page 3-77.) 12.
3-5 TWAIN Source 3-5-1 TWAIN source The TWAIN source utility is used for controlling the scanning operation with a TWAIN-compatible application and having that scanned image displayed in that application. This section of this Operation Guide contains explanations on using a TWAIN-compatible application for scanning purposes. IMPORTANT! Scanner 1 In order to use this method of scanning, the TWAIN source must be installed in the corresponding computer.
3-5 TWAIN Source 3-5-2 Computer Environment • Hardware ............................ IBM PC/AT or compatible • Interface ............................. 100BASE-T or 10BASE-TX • OS ...................................... Windows NT 4.
3-5 TWAIN Source 3-5-3 Installing the TWAIN source 1. Click on Install TWAIN Source in the Main Menu of the Scanner CD-ROM. * In order to access the Main Menu, refer to “1-2 Using the Scanner CD-ROM” on page 1-3. 2. Select the model of the scanner being used. 3. Follow the instructions indicated in the wizard to continue the installation procedure.
3-5 TWAIN Source 3-5-4 Uninstalling the TWAIN source Use the “Add/Remove Programs” function in Windows to uninstall the TWAIN source.
3-5 TWAIN Source 3-5-5 Image Data The following indicates the image data specifications supported by this product. Max. image size .................... Width: 432 mm (17"), Length: 297 mm (A4 length-wise) Resolution (dpi) ..................... 200 x 200, 300 x 300, 400 x 400, 600 x 600 Grayscale ..............................
3-5 TWAIN Source 3-5-6 Scanning an Image There are essentially 2 main methods of using a TWAIN-compatible application to scan an image at this scanner. The basic procedure for each of these is explained below. Follow the procedure that is appropriate to the operation that you will use. * For more information on these procedures, refer to the Scanner Set-up Edition of the Operation Guide for your scanner. (1) Starting the scanning operation at your computer… 1.
3-5 TWAIN Source 3-5-7 Main Dialogue Box The following explains each item within the TWAIN source Main Dialogue Box. *The actual windows differ difer depending upon the model of your Scanner.
3-5 TWAIN Source 1 Original Image Size ....... Lets you select, from among the following size settings, the size of the original that you want to scan. • Inch Specifications Auto, Ledger (11" x 17"), Computer Form (11" x 15"), Legal (8-1/2" x 14"), Letter (8-1/2" x 11"), Statement (5-1/2" x 8-1/2") and Custom (if you select this setting, the Custom Size Dialogue Box will appear.
3-5 TWAIN Source 4 Color (Only available in color scanners) ........... Lets you select, from among the following, the color designation of the image to be scanned: color, Gray, ACS and Black & White. 5 Original Type (Only available with black and white scanning) ........................ Lets you select, from among the following, the type of original that is actually being scanned: Photo, Text, Photo & Text and OCR 6 Resolution .....................
3-5 TWAIN Source 10 Brightness ..................... You can set Brightness. 11 Scan/Connect button ..... If your computer is successfully connected to the scanner, the Scan button will appear. Once you click this button, the scanning operation will start. If your computer is not connected properly to the scanner, this button will appear as a Connect button to enable you to reconnect to the scanner. * When you perform a high scanning resolution, connection to the scanner may be cancelled.
3-5 TWAIN Source 3-5-8 Changing the Scanner’s IP Address If the IP address of the scanner needs to be changed after installing the TWAIN source, perform the following procedure to change the settings and register the new IP address. 1. Click on the Scan Setup button in the TWAIN source Main Dialogue Box. The Scanner Setup Dialogue Box will appear. 2. The currently registered IP address will be displayed in the Scanner Address field.
3-5 TWAIN Source 3. Type in the correct IP address. 4. Click on the OK button to return to the Scanner Setup Dialogue Box. 5. Click on the OK button. The new scanner IP address will be registered.
3-5 TWAIN Source 3-5-9 Copy Management Setting If the copy management function which controls machine use is turned ON in the scanner, it will be necessary to enter a viable department code before you can use the machine. When the copy management function is turned ON, verification of this department code is carried out between the scanner and the computer that sends the scanning command. Thus, it is necessary to enter this department code. • Registering the department code 1.
3-5 TWAIN Source 3-5-10 Color Profiles Color profiles are available in color scanners for purposes of color adjustment. *The procedure to embed a color profile in the scanning data will differ depending upon the TWAIN-compatible software being used. Refer to the Instruction manual for your TWAIN-compatible software. • Selecting the standard color profile 1. Start up your Web browser. 2. Type the scaner’s IP Address or host name in the URL filed and press the ENTER key on the keyboard. 3.
3-5 TWAIN Source 3-5-11 If You Can’t Connect to the Scanner... If you cannot successfully connect to the scanner, one of the following causes is possible. Check the situation at the scanner’s operation panel and the try to reconnect. • The machine is currently in the middle of a copy operation or it is in a mode other than that for scanning. • The originals were set in the DF BEFORE connection was made to the scanner.
3-5 TWAIN Source 3-5-12 Maximum image size There are some cases where the image can not be scanned depending upon the available memory size. • Select Color or Gray 200dpi 300dpi 400dpi 600dpi A3 22MB 50MB 89MB 199MB* A4 11MB 25MB 44MB 100MB 11" x 17" 21MB 48MB 86MB 193MB* 8-1/2" x 11" 11MB 24MB 43MB 96MB *Scanning can not be performed on Windows95. • Select Black & White (1bit) 200dpi 300dpi 400dpi 600dpi A3 0.9MB 2.1MB 3.7MB 8.3MB A4 0.5MB 1.0MB 1.8MB 4.
3-6 Configuration Tool 3-6-1 The Configuration Tool The Configuration Tool is used for performing settings related to your IP address. This tool enables you to use the same procedures to manage the network settings for our printer and scanner models. In this section, basic information for understanding the “Quick Setup Wizard” and the basic procedure for using “AdminManager” are explained. • Quick Setup Wizard ........... Enables quick set-up of those settings required in the Scanner Interface Card.
3-6 Configuration Tool 3-6-3 Using the Quick Setup Wizard While the wizard is easy to use, this section provides an explanation on connecting to the scanner. Insert the CD-ROM and select Quick Setup Wizard under the IB-2x Configuration menu. A screen that will allow you to select the printer/scanner will be displayed. Any Scanner Interface Cards installed on the same network as your computer will be displayed.
3-6 Configuration Tool Quick Setup will discover printers or scanners over either IPX or IP as long as the protocol is installed on the Windows machine that is running Quick Setup (e.g., if only IPX is installed, then Quick Setup will find and display only IPX printers. In this case, since this scanner does not support the IPX protocol, it will not be displayed.
3-6 Configuration Tool 3-6-4 Using AdminManager (1) Installing AdminManager The following procedure explains how to install AdminManager. Perform this procedure from the beginning even if you want to run AdminManager directly from the CD-ROM without copying it onto your hard disk. 1. Insert the Scanner Library CD-ROM into the CD-ROM drive of your computer. The CD-ROM should boot up and the Main Menu screen for the CD-ROM appear automatically.
3-6 Configuration Tool 2. Click on Configuration Tools. The IB-2x Configuration menu will appear. 3. Click on Advanced Setup. 4. Click on Install AdminManager in the next menu. * If you select “Run AdminManager directly from the CD”, use can run AdminManager directly from the CD-ROM. 5. Follow the instructions in the installation wizard in order to continue the installation procedure.
3-6 Configuration Tool (2) Running AdminManager Click on Start in the Windows Task Bar and select Program -> IB-2x Tools -> AdminManager from the resulting pop-up menus. (3) Setting the IP Address The following procedure explains how to use AdminManager to set the IP address in the Scanner Interface Card. Perform this procedure when you want to set a static IP address. 1. Run AdminManager. 2. Under Setup in the Menu Bar, select Set Initial IP Address. The IP Address Setup window will open.
3-6 Configuration Tool 3. Enter the Ethernet address of the Scanner Interface Card in the Ethernet Address field (e.g. “00 c0 ee 10 00 0d”). The Ethernet address is listed on the label that is attached near the connector on the Scanner Interface Card. 4. Enter the IP address that the network administrator gives you for the Scanner Interface Card in the IP Address field (e.g. “192 168 110 171”). 5. Click on the OK button. Follow the instructions on-screen in order to reboot the Scanner Interface Card.
3-6 Configuration Tool (4) Setting the Administrator’s Password Perform the following procedure and register an administrator’s password in order to manage network settings for scanners and printers. The password registered here will be applicable when attempting to make settings from the Web browser as well. 1. Click on the Scanner Interface Card in the AdminManager display to select it. 2. Under Setup in the Menu Bar, select Protocols. The Protocol Setup window will open. 3. Click on the General Tab. 4.
3-7 DB Assistant 3-7-1 What is the DB Assistant? The DB Assistant is a utility that is composed of two individual options: PDF Keyword Assist which adds keywords which can be used in searching, in the computer, for image data scanned at the scanner, and Database Assist which saves file information related to that scanned image data as a separate csv file. It is extremely convenient for organizing scanned image data or managing those files in a database.
3-7 DB Assistant Database Assist .................... This option creates a csv file of registered file information for scanned image data files. This file can then be opened and used in, for example, spreadsheet and database software. (1) Preparations First, perform the following set-up procedure in order to use the DB Assistant. 1. Install the DB Assistant into the network manager’s computer. (Refer to page 3-127.) 2.
3-7 DB Assistant (2) Operation Flow The following illustrates the steps required in using the DB Assistant to add file information to scanned image data and designate the folder in which to save that file. Scanner Network Manager Destination Computer Use the DB Assistant to register the file information. Use a Web browser or the scanner itself to register the IP address of the destination computer.
3-7 DB Assistant 3-7-2 Computer Environment • Hardware ............................ IBM PC/AT or compatible • Interface .............................. 10BASE-T or 100BASE-TX • OS ....................................... Windows NT 4.
3-7 DB Assistant 3-7-3 Installation and Uninstallation (1) Installing the DB Assistant 1. Click on Scanner Utilities in the Main Menu of the Scanner CD-ROM. The window shown below will appear. * In order to access the Main Menu, refer to “1-2 Using the Scanner Utilities” on page 1-3. 2. Click on DB Assistant.
3-7 DB Assistant 3. Follow the instructions indicated in the wizard to continue the installation procedure. * During installation, the window shown below will appear to enable you to select the desired components that you want to install. Select the option(s) that you want to use under the DB Assistant. PDF Keyword Assist Module .................................. Select this setting if you want to use the PDF Keyword Assist option (which adds file information as keywords to scanned image files).
3-7 DB Assistant 3-7-4 Dialogue Boxes in the DB Assistant The DB Assistant will automatically start up after installation. However, any time you want to quit the utility program, or whenever you want to perform settings for the PDF Keyword Assist and/or Database Assist options, you will need to access the setup dialogue box for the DB Assistant. (1) Accessing the Setup Dialogue Box • When the DB Assistant is running… Double-click on the utility’s icon in the Task Bar.
3-7 DB Assistant (2) Contents of the Initial Dialogue Box 1 3 2 4 5 1. DB Assistant icon .......... Click on this icon and then select DB Assistant... in the resulting menu when you want to have access the version information. 2. Connected scanner box .................................. Displays the host name or IP address of the currently connected scanner(s) under the Scanner name column, and the time each connection was established under Starting time. 3. OK button .......................
3-7 DB Assistant (3) The Setup Dialogue Box When you want to perform settings for the PDF Keyword Assist and/or Database Assist options, click on the Configuration...button in the initial dialogue box. The setup dialogue box will appear. Save button Save button ........................... Click on this button when you want to save any new settings you have made. If you close the window without first clicking on this button, any new settings you have made will not be saved.
3-7 DB Assistant 3-7-5 Setting Up the PDF Keyword Assist Option This section explains the procedures for making settings and registering information under the DB Assistant’s PDF Keyword Assist option (which adds file information as keywords to scanned image files). First, access the DB Assistant’s setup dialogue box and perform the following procedure.
3-7 DB Assistant 2. Enter a name for the destination computer (within 16 characters) in the Name field. The name that you register here will be displayed on the operation panel of the scanner and will be sorted by that name. 3. Enter the IP address or host name of the destination computer (in which the scanned image data will be saved) in the PC Address field and, in the Save Number field, the “Save Number” of the folder that was designated in the Scanner File Utility.
3-7 DB Assistant 5. In order to edit the Default Setting file (which determines how scanning will be accomplished), doubleclick on that file (or right-click and select Set in the resulting menu). The Default Setting window will appear.
3-7 DB Assistant 6. Select the desired settings in the Default Setting window and click on OK in order to save those settings and return to the setup dialogue box. * For more detailed information on the various basic settings, refer to “1-3 Using the Scanner Function” on page 1-8. * It is possible to use the operation panel of the scanner later on in order to change the settings made here.
3-7 DB Assistant 7. Double-click on the Access Setting file (or right-click and select Set in the resulting menu). The Access Setting window will appear. You can use this window to limit those who can access the settings for the destination you are currently registering. Non-restricted radio button .............................. Allows access to these settings without restrictions. Access according to sender name radio button .. Allows you to restrict access to these settings according to the user.
3-7 DB Assistant 8. In order to edit the File Information file and set the items that will be used as the file information (keywords) in the scanned image file, click on the “+” to the left of the File information file. The Keyword and Creator items will appear. * If you register the content of the Keyword and Creator items as file information in scanned image files, you can use the “Containing text” field in the PaperPort software that is bundled with this product in order to search for specific images.
3-7 DB Assistant 10. Enter a keyword (up to 32 characters) into the Keyword List field. Click on the Apply button (or press the Enter key on your keyboard) to register the entered keyword into the list below that field. If you want to edit a keyword, select (click to highlight) the keyword that you want to edit from that list, and then click on the Edit button. The selected keyword will be displayed in Keyword List field where it can now be edited.
3-7 DB Assistant 11. In order to edit the Creator item, double-click on that item (or right-click and select Edit in the resulting menu). The Creator Edit window will be displayed. Enter the creator information (up to 32 characters) in the Creator List field and then continue the settings in same manner as with the Keyword Edit item on page 3-138.
3-7 DB Assistant Supplemental: Making Settings related to the ‘Access according to sender name’ option This section explains the procedures for making settings related for step 7 of “3-7-5 Setting Up the PDF Keyword Assist Option” on page 3-136. 1. Enter into the Sender List field the name of the user (up to 32 characters) to whom you want to give access privileges. Click on the Apply button (or press the Enter key on your keyboard) to register the entered user name into the list below that field.
3-7 DB Assistant 2. The check the names of the senders who are already registered in the scanner, click on the Browse... button. The Current Sender List window will be displayed. “...” (scanner search) button Scanner Address field List of registered senders “>>” (add) button 3. Enter into the Scanner Address field the host name or IP address of a currently connected scanner. To display a list of the senders who are currently registered in that scanner, click on the Download list button.
3-7 DB Assistant 4. To select from among any other scanners that are available on the network, click on the “...” (scanner search) button in the Current Sender List window. The Scanner Search window will be displayed. 5. Click on the Start Searching button and a list of the IP and MAC addresses for all the scanners currently available on the network will be displayed.
Appendix A Error Codes Page A-1
Error Codes The following tables explain the error codes that may appear in the transmission log, and indicate the corresponding procedures for their correction. The transmission log can be accessed on the scanner’s message display. For more detailed information, refer to the Set-up Edition of your Operation Guide. Error Code Cause of Error E001 The transmission in progress was canceled by the operator. ––– E010 The destination computer could not be found during data transmission.
Error Codes Error Code Cause of Error Procedure for Correction E021 The destination for the e-mail is listed under the restricted domain names, or is not listed under the permitted domain name. • Check the restricted and/or permitted domain names, and adjust the settings as necessary. • Check to make sure that the destination email was entered correctly. E022 The mail contained an e-mail address that the SMTP server can not find.
Error Codes Error Code Cause of Error E034 Transmission was not possible because the Scanner File Utility is communicating with another scanner. Try to perform the operation again after the connection to the other scanner is completed. E035 During group transmission, the number of the save folder registered in the Scanner File Utility did not match. Check the Scanner File Utility settings. E036 During compression of the scanned image data, the data size went over the maximum limit.
Error Codes Error Code Cause of Error Procedure for Correction E059 A command received from the transmitting computer was not an appropriate one. Trouble has occurred in the computer that is running the corresponding personal Address Book. • Check to make sure that the personal Address Book is running propery. • Check to make sure that there is no software that utilizes the network, besides Scanner File Utility, also running on the computer that is running the personal Address Book.
