- Océ PlotWave 340/360 Touch The New Way Of Printing o User manual Operating information
Copyright © 2013 Océ. All rights reserved. No part of this work may be reproduced, copied, adapted, or transmitted in any form or by any means without written permission from Océ. Océ makes no representation or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose.
Trademarks Trademarks Océ, Océ PlotWave 340/360, Océ Express WebTools, Océ Publisher Express, Océ Publisher Mobile, and Océ Mobile WebTools are registered trademarks of Océ. Adobe®, Acrobat® and Reader® are registered trademarks of Adobe® Systems Incorporated. Microsoft®, Windows®, Windows XP®, Windows Server 2003®, Windows Vista® , Windows Server 2008® and Windows 7® are either registered trademarks or trademarks of Microsoft® Corporation in the United States and/or other countries.
Contents Contents Chapter 1 Introduction.......................................................................................................11 Notes for the reader.................................................................................12 Online support for your product.............................................................14 Available documentation.........................................................................16 Chapter 2 Get to Know the Printing System..........................
Contents Do a default print job ........................................................................69 The cloud.............................................................................................71 Chapter 3 Define your Workflow with Océ Express WebTools.....................................75 Introduction...............................................................................................76 Océ Express WebTools......................................................................
Contents Enable Access control................................................................129 Access control and IPsec settings.............................................130 Remote security..........................................................................132 Remote security: generate a CA-signed certificate request....133 Remote security: import a CA-signed certificate.....................135 E-Shredding......................................................................................
Contents Chapter 4 Use the Printing System................................................................................181 What you need to know before you start a job...................................182 How to feed an original.........................................................................184 How to auto-feed an original.................................................................186 How to use the carrier sheet.................................................................
Contents Do a default scan job .......................................................................250 Extended Scan Jobs - Locations and Presets......................................252 Scan presets on the user panel.......................................................252 Scan a photo to 'JPEG' format........................................................253 Scan CAD colour to 'TIFF' format....................................................254 Scan to a USB mass storage device......................
Contents Save the currently active licenses.........................................................324 Install a new license...............................................................................325 Chapter 7 Account Management....................................................................................327 An overview of Océ Account Center ....................................................328 ® Océ Account Console ..........................................................................
Contents 10
Chapter 1 Introduction
Notes for the reader Notes for the reader Introduction This manual helps you to use your printer properly. The manual contains a description of the product and guidelines for usage. Definition Attention Getters Some parts of this manual require special attention: • Additional general information, for example information that is useful when you perform a task. • Information to prevent personal injuries or property damage.
Notes for the reader Word Icon Indicates Caution Moving parts Caution Laser beam The use of heat-resistant gloves is mandatory when you carry out the actions concerned. Safety manual The safety manual for this product is found online with the title Safety guide. Visit http://global.oce.com/support, select your printer and find your manual in the list.
Online support for your product Online support for your product Introduction Océ offers comprehensive support for your product on the website: http://global.oce.com/ Here you can find the latest information that can help you to take full benefit of your product. Furthermore you can also find answers to your questions.
Online support for your product Addresses local Océ organisations For the addresses of local Océ organisations visit: http://global.oce.com/contact/countries Comments Send your comments by e-mail to: itc-userdoc@oce.
Available documentation Available documentation Introduction This manual is part of a complete documentation set. The following table shows a complete overview of the available documentation. Note: For up-to-date documentation, visit Océ on the internet and find all the information on your printer on the support page. Available documentation # Documentation Availability User Manual - Operating guide • On Océ website (http://global.oce.com), under the PlotWave's support page.
Available documentation ® ® Available documentation Océ Wide format Printer Driver for Microsoft Windows # Documentation Availability User guide • On Océ website (http://global.oce.com), under the PlotWave's support page. Available as a PDF file in multiple languages. Online Help • Embedded in the application Available in multiple languages. ® Available documentation Océ PostScript 3 Driver # Documentation Availability Installation guide • On Océ website (http://global.oce.
Available documentation 18 Chapter 1 - Introduction
Chapter 2 Get to Know the Printing System
The Océ PlotWave 340/360 Introduction The Océ PlotWave 340/360 Introduction The Océ PlotWave 340/360 is a black and white, all-in-one wide format print, copy, and scan system with a multi-touch user panel and an optional colour scanner.
The key concepts The key concepts Introduction The Océ PlotWave 340/360 features several concepts that make the printer unique. An understanding of these main concepts is key to optimally profit from your PlotWave system. Printer configuration The Océ PlotWave 340/360 printer has 1 or 2 media rolls. The 'Océ Scanner Express', the front original tray, the Océ 2400 fanfold or Océ 4311 fullfold are optional. Automatic paper feed The Océ PlotWave 340/360 offers a fully automated paper feed function.
The key concepts Print functionality The Océ PlotWave 340/360 supports printing from various applications and drivers. Create and send jobs from optional drivers or mobile devices. Feel free to start multiple jobs at a time, as the Océ PlotWave 340/360 allows neatly collated and stacked documents of up to 50 A0/E-size plots on the 'Top Delivery Tray' due to the special air separation technology.
The key concepts Presets Predefined settings: presets, listed on the user panel help to edit the job settings for copy, scan, and print jobs. Presets give easy access to change the most common used settings. To start a job with different settings you simply select a job tile, select the preferred presets, and tap the green button. Presets can be predefined in Océ Express WebTools.
The key concepts Spool memory The Océ PlotWave 340/360 contains a spool memory which provides a queuing system for documents you want to print or copy. The spool memory allows multiple users to send print and copy jobs to the Océ PlotWave 340/360 at the same time. The print and copy jobs are then placed in the print queue where they wait to be printed. The job that is put first into the queue is printed first. The system can be set up to give priority to either print or copy jobs.
Working area [Footprint] Connect your Printing System Working area [Footprint] The printing system (with or without the optional 'Océ Scanner Express') requires a floor space / working area of at least 1810 mm x 1470 mm (71,3 inch x 57,9 inch). 9cm 3.5” 172cm 67.7” 7cm 2.8” 80cm 31.5” 147cm 57.9” 60cm 23.6” 181cm 71.
Connect the mains supply cable and the network cable Connect the mains supply cable and the network cable Attention: Make sure the power switch(B) is in 'off' position. 1. Plug the mains supply cable in the power connection, at the back of the printer (A) (on the left hand side). B C A 2. Plug the other side of the mains supply cable into the wall socket. 3.
Switch on the printing system Switch on the printing system Attention: Make sure the mains supply cable (A) is plugged in. Attention: Make sure the network cable (C) is plugged in. 1. Switch on the power switch at the back of the printing system (B). B C A [12] The power switch at the back of the printer.
The components of the printer (front) The Hardware The components of the printer (front) Illustration 5 6 7 8 4 3 2 9 10 11 1 12 Component - function table # 28 Nr Component Description / Function 1 lower left front cover Remove this cover when you want to move the printer. 2 lower front cover Located at the front, used for error recovery. 3 media bypass To manually feed cut-sheets up to 36" width. 4 toner compartment Compartment to refill toner.
The components of the printer (front) Nr Component Description / Function 7 USB port USB connector to use a USB mass storage device to print from or to scan to. 8 Océ ClearConnect: multi-touch user panel The Océ ClearConnect user panel allows the user to start copy, scan, or print jobs, and to monitor the system and the job status. 9 media drawer Media drawer that contains the media roll 1 and/or 2. 10 on / off button Button to start or shut down the printer.
The components of the printer (left side) The components of the printer (left side) Illustration 1 Component - function table # 30 Nr Component Description / Function 1 residual toner compartment Gives access to the residual toner container.
The components of the printer (back) The components of the printer (back) Illustration 3 2 1 Component - function table # Nr Component Description / Function 1 power switch Switch the main power supply on or off. You can find the serial number of the printer on the sticker above the power switch. 2 upper back cover Open the upper back cover with the media jam clearance handle, when you want to access the heater section in case of a media jam.
The media drawer The media drawer Illustration 4 5 3 2 1 Component - function table # Nr Component Description / Function 1 roll holder Carries the media roll 2 media roll 1 Media placed on roll holder in first position. 3 media roll 2 (optional) Media placed on roll holder in second position. Note: The scanner calibration sheet is located at the back of roll 2.
The user panel: Océ ClearConnect The user panel: Océ ClearConnect Illustration 1 2 3 4 5 6 1 Components of the Océ ClearConnect # Nr Component Description / Function 1 status light Light that gives feedback on the status of the printer. 2 wake-up button Button that allows the operator to get the printer out of sleep mode. 3 USB port Port to insert a USB mass storage device into. 4 stop button Button that allows the operator to stop the printer and scanner.
The user panel: Océ ClearConnect Note: For more information on the Océ ClearConnect, see ‘Introduction to Océ ClearConnect’ on page 43.
The output delivery The output delivery Introduction The printer is equipped with a top delivery tray to collect your printed output. Illustration How to define the output delivery In Océ Express WebTools and under 'All settings' on the user panel you can define the default 'Sheet delivery' for your printed output. • When you select 'Top Delivery Tray' and you use plain or transparent paper, your printed output is by default delivered in the standard top delivery tray.
The output delivery Media name Compatible with the 'Top Delivery Tray' 'Paper 64 g' Yes 'Paper 75 g' Yes 'Paper 75-80 g' Yes 'Recycled pap. 80 g' Yes 'Paper 90-110 g' Yes 'Transp. 75 g' Yes 'Transp. 90 g' Yes 'Transp. 110 g' Yes Other media# 36 Media name Compatible with the 'Top Delivery Tray' 'Film 3.5 mil' No, delivered to the 'Back output' 'Film 4.
The components of the scanner (optional) The components of the scanner (optional) Note: The scanner calibration sheet for the 'Océ Scanner Express' is located in the media drawer , at the back of roll 2. Illustration 2 1 3 4 5 [19] The integrated scanner. The components of the scanner # Component Description / Function 1 scanner top cover Closes off the scanner. 2 original feeding table Use the original feeding table to feed the original into the scanner (face up).
The front original tray (optional) The front original tray (optional) Introduction The printer can be delivered with a front original tray to hold and collect your originals. When you want to scan multiple originals the tray can hold your originals. It also makes sure that your originals do not fall on the floor or get damaged when the scanner releases your originals.
The front original tray (optional) [21] Position 2 - Access the media drawer Position of the front original tray # Position Description / Function 1 In this position the front original tray holds and receives originals. 2 In this position you can access the media drawer. You can lower the front original tray easily when you push it down.
The folder (optional) The folder (optional) Introduction The printer can be delivered with an external folder. The Océ PlotWave 340 is compatible with the Océ 2400 fanfold. The Océ PlotWave 340 is compatible with the Océ 2400 fanfold and the Océ 4311 fullfold. Note: A technician is required to install the folder and configure the system. Note: For more information on folders, visit http://global.oce.com/support and select your product.
The folder (optional) Media name Compatible with the folder 'Paper 90-110 g' Yes Note: For folding speed reasons, outputs longer than 1.2m must be printed one sheet at a time.
The printing system consumables The printing system consumables # 42 Consumable Consumable part Description Media roll The roll consists of a core and the media. The media should be placed loose on its core. There are many different compatible media types and sizes. For more information, see ‘Preferred Océ media types and sizes’ on page 365. The core of the media roll is the cardboard inner part of the roll. A roll has a 3" core.
Introduction to Océ ClearConnect Océ ClearConnect: the multi-touch user panel Introduction to Océ ClearConnect Introduction The Océ ClearConnect is the user panel of your printer. The Océ ClearConnect is a multi-touch user panel, with dynamic tiles for print, copy, and scan jobs. The Océ ClearConnect 1 2 3 4 5 6 1 # Component Function 1. status light Light that gives feedback on the status of the printer. • A green light indicates that the printer is ready.
Introduction to Océ ClearConnect Component Function 2. wake-up button The button that allows the operator to do the following: • Get the printer out of sleep mode • Wakes the printer up to full functionality 3. USB port You can insert a USB mass storage device to: • Print a file directly from the USB mass storage device. • Scan an original directly to the USB mass storage device. The green light that illuminates the port starts to blink during data transfer. 44 4.
The home screen The home screen Introduction The default screen of the Océ ClearConnect is the home screen. From the home screen you can manage copy, scan, and print jobs. You can enter the system menu to manage media and the printer setup, and you can see the active job and the jobs waiting in the queue in the dynamic bar . When you make a copy or scan, you can also see the live scan view of your document appearing on the screen.
The home screen Nr Component Function 2. system menu In the dynamic bar you can access the system menu. • When you tap the system thumbnail, a new window opens with a dynamic view of the system and printer setup settings. 3. Copy tile Scan tile Print tile These dynamic tiles help you to perform copy, scan, and print jobs. • When you tap one of the tiles and then use the Smart Access, you can start your job immediately.
The Smart Access The Smart Access Introduction The Océ ClearConnect gives easy access to your print, copy, and scan jobs and supports the green button approach via the Smart Access. The Smart Access is the dynamic lower section of the user panel. The Smart Access enables you to quickly start your job without the need to make additional settings. To start a job, you only have to: 1.
The Smart Access Component Function The Scan Smart Access Tap the Scan tile on the user panel to view the copy Smart Access. The Smart Access has the following functionalities: # Component Function 1. locations Select the location you want to send your scanned file to. You can swipe through the list of various locations, from Smart Inboxes, USB, Eneo, to cloud locations.
The Smart Access # Component Function 1. locations Select the location you want to retrieve your unprinted job from. You can swipe through the list of various locations, from Smart Inboxes, USB, Eneo, or cloud locations. 2. green button Tap the green button to start the job.
Presets and advanced settings Presets and advanced settings Introduction Presets give you easy access to change the most common used settings. Advanced settings help you to fine tune the settings of your job, and give access to all settings. When you tap the Copy tile or Scan tile in the home screen, a window with copy or scan presets and advanced settings opens. When you tap the Print tile and tap the settings of a listed job, the window with print presets and advanced settings opens.
Presets and advanced settings The presets and advanced settings 1 2 3 # Nr Component Function 1. preset tiles The preset tiles show the default settings for your job. • The presets are divided into categories, such as 'Media', 'Layout' etc. • When you tap a preset tile, it gives quick access to a short list of other presets you can choose. 2. job pane The job pane helps to manage jobs. • Information is given on your job. • Make sets. • Delete a job.
Presets and advanced settings 52 Nr Component Function 3. 'All settings' When you tap 'All settings' a list with all the advanced set(Advanced settings) tings opens. • The advanced settings are categorised and presented as tiles. • When you tap a tile you can fine tune the settings.
The settings concept The settings concept Introduction The multi-touch user panel offers the possibility to make settings for your job locally. There are two levels when you want to change settings on the user panel: • Presets: are a combination of settings that are used often. It takes only a few steps to make new settings. • Advanced settings: are all available settings. It takes more steps to make new settings. Presets give you easy access to change the most common used settings.
The settings concept Description • 'Media', 'Layout', 'Image', and 'Finishing' are the categories for 'Copy' and 'Print'. • 'File type', 'File size', and 'Image' are the cate- gories for 'Scan'. • Per preset category, the default setting is visible in the preset tile. When you tap the tile, a short list with the other preset is shown. Advanced settings: • In the same window, under the list of presets, a line with 'All settings' is displayed.
The locations The locations Introduction When you tap the Print tile on the user panel twice a window with locations opens. When you tap the Scan tile, the locations are shown in the Smart Access. Location tiles can be: • The Smart Inboxes location. Default and always presented. When you tap the Smart Inboxes tile a window with all Smart Inboxes opens. So when you create a personal Smart Inbox you can find it under the general Smart Inboxes tile. • A USB location.
The locations 1. the locations # Component Function external locations The external locations are presented as Smart Inboxes, USB, or as the remote locations you created in Océ Express WebTools. 2. preview thumbnail # Component Function preview When you open a location folder, a window opens with files listed as jobs. The print jobs have a preview thumbnail. Tap the preview thumbnail to open a large preview window of your job. Note: This is only possible for jobs in the Smart Inboxes.
The locations 3. job settings # Component Function job settings When you open a location folder, a window opens with files listed as jobs. The jobs are listed with the job settings. Tap the job settings to open the window with presets and advanced settings. You can make changes here, before you print the job.
Preview your job Preview your job Introduction The multi-touch user panel offers a detailed preview of your job. Touch the preview thumbnail to access the preview window. Job preview # Component Function Job preview You can pan the image to see it in more detail. You can shift between the various job files that are part of one location. Swipe left or right to view the other job files. Tap the 'Edit' tile in the job pane to open the preset window.
The jobs queue and the system menu The jobs queue and the system menu Introduction The dynamic bar is located in the upper part of the home screen on the user panel display. The dynamic bar consists of the active job with the jobs queue, and the system menu. The active job and the jobs queue 1 2 3 # Nr Component Function 1. active job Job information of the active job and the printer status is displayed. 2. system menu Tap the system thumbnail to access the system menu.
The jobs queue and the system menu Nr Component Function 3. jobs queue When you tap on the active job, the jobs queue window opens. • You can see all the listed jobs, and access them when you tap the job settings. • You can also move them up or down the list with the arrows on the right side. system menu 1 2 # Nr Component Function 1. Printing system and media • The loaded media in the printer is displayed. • When you tap the drawer you can change the media settings.
The jobs queue and the system menu Nr Component Function 2. setup menu The setup menu gives general information on the printer.
The Smart Inbox process for copy, scan, and print jobs Quick Start: default jobs The Smart Inbox process for copy, scan, and print jobs Introduction Use the Smart Inbox to manage and store your jobs. Define one or more Smart Inbox names that allow you to easily organise and access your jobs. With the Océ PlotWave 340/360: • The Smart Inbox cannot only be used in Océ Express WebTools, but also on the Océ ClearConnect multi-touch user panel.
The Smart Inbox process for copy, scan, and print jobs Scan jobs and the Smart Inbox # Function Description Location 1. Scan a job to a Smart Inbox Scan a document on the printer, and the public Smart Inbox is the default location you scan to. Choose another Smart Inbox as your location in the Smart Access of the user panel. User panel 2. View the scan job Open the Smart Inbox location on the user panel, tap the scan job and view the image of the file. User panel 3.
The Smart Inbox process for copy, scan, and print jobs Print a job# Step Action Location 2. Print a print job on the printer When you have sent the job, go to the printer and find your job in the Smart Inbox. Change the settings, and tap the green button to print your job. Via the Smart Access in the home screen you can also view all the other unprinted jobs. Select a job and tap the green button to print.
Do a default copy job Do a default copy job Introduction When you want to copy an original and you do not make any settings the default presets are used. You only use the Smart Access to submit your job. You can see the presets that are used in the job settings section of your job. Illustration Do a default copy job 1. Feed the original face up and centred on the original feeding table. Note: You do not need to centre the original precisely.
Do a default copy job The 'Copy' tile with the copy Smart Access is automatically selected on the user panel. 2. Select the number of copies and tap the green button. Note: Tap on 'Release the original' under the Smart Access, to release your original from the scanner. Result A copy of your original is made. Collect your copy from the 'Top Delivery Tray'.
Do a default scan job Do a default scan job Introduction When you want to scan an original and you do not make any settings the default presets are used. You only use the Smart Access to submit your job. You can see the presets that are used in the job settings section of your job. Illustration Do a default scan job 1. Feed the original face up and centred on the original feeding table. Note: You do not need to centre the original precisely.
Do a default scan job 2. Select the 'Scan' tile on the user panel. The scan Smart Access is visible. 3. Select the preferred location in the Smart Access and tap the green button. Note: When you do not select a location the file is sent to the public Smart Inbox. Note: Tap on 'Release the original' under the Smart Access, to release your original from the scanner. Result A scan to file is made, and sent to your preferred location.
Do a default print job Do a default print job Introduction When you want to print a job and you do not make any settings the default presets are used. You only use the Smart Access to start your job. You can see the presets that are used in the job settings section of your job.
Do a default print job 2. Select the location of your job. Default, the public Smart Inbox. The jobs are listed in a new window. 3. Select your job from the list. 4. Tap the green button, next to the job settings. Result A print of your file is made. Collect your document from the 'Top Delivery Tray'.
The cloud The cloud Introduction The multi-touch user panel gives the user the opportunity to print from and scan to various locations. One of these locations is the cloud. You can enter the cloud via 'WebDAV' and use it as a network drive. This way the cloud application of your choice is accessible. Note: For more information on how to configure the cloud as an external location, see ‘Create an external location’ on page 153. Note: Note that 'WebDAV' is the type selected when creating a cloud location.
The cloud Illustration Concept of the cloud The cloud can be seen as a virtual network drive you use to send files to, but also to save and share files on. There are general cloud applications, such as SharePoint or applications via a HTTP URL, but companies can also use their own private and internal clouds.
The cloud Procedure Description Via For print jobs: • - Open the cloud application locally. PC or mobile device - Add and save the file you want to print, in the cloud. Or send your file to the printer, in the cloud. PC or mobile device - Open your cloud application as location, in the Smart Access of the Print tile. Printer user panel - Select the file you want to print. Printer user panel - Tap the green button.
The cloud 74 Chapter 2 - Get to Know the Printing System
Chapter 3 Define your Workflow with Océ Express WebTools
Océ Express WebTools Introduction Océ Express WebTools Introduction Océ Express WebTools is an application that runs embedded on your printer. You can use an Internet browser (Microsoft® Internet Explorer or Mozilla Firefox) to open the homepage of Océ Express WebTools on your computer or mobile device. Definition You can use Océ Express WebTools to: • Send print jobs to the printer with Océ Publisher Express. • Access the settings to manage the configuration and preferences of the printing system.
The system requirements The system requirements Introduction You can use an internet browser to open the homepage of Océ Express WebTools. Depending on the internet browser you use, you must set the required minimum browser security settings as indicated below. Set the minimum browser security settings for Internet Explorer Attention: You must enable cookies.
The system requirements 78 Step Action 3 Content Value Block pop-up windows Disable Load images automatically Enable Enable Javascript Enable Chapter 3 - Define your Workflow with Océ Express WebTools
The 'Jobs' tab The 'Jobs' tab Illustration The 'Jobs' tab Remote control on the system's workflow. Create a new job in the Océ Publisher Express section. • When you want to submit a new job, click 'Create new job'. A new window opens, here you can define some basic job settings and browse the file you want to print. For more information, see ‘Use Océ Publisher Express to send a print job’ on page 189. Monitor jobs in the Queue section.
The 'Jobs' tab and is only visible on your local browser. When you send a print job via the Smart Inbox, the Smart Inbox is also shown on the user panel. For more information, see ‘Create and open a Smart Inbox for print jobs’ on page 117. You can also create a Smart Inbox for scan jobs under the 'Preferences' tab. For more information, see ‘Create and open a Smart Inbox for scan jobs’ on page 119. • You can get an overview of all the Smart Inboxes on your system.
The Smart Inbox The Smart Inbox Definition A Smart Inbox helps you to manage customised jobs. You get an overview of the Smart Inboxes when you open the 'Jobs' tab in Océ Express WebTools. Illustration [50] The 'Jobs' tab. Jobs in a Smart Inbox You can use the Smart Inbox to manage your jobs. Define one or more Smart Inbox names that allow you to easily organise and access your jobs.
The Smart Inbox • Copy jobs The 'Preferences' - 'System defaults' - 'Job management' - 'Keep a copy of copy jobs in the Smart Inbox (Public)' - setting enables you to keep copy jobs that have been printed in the Smart Inbox for reprint. Note: For more information on the Smart Inbox, see ‘The 'Smart Inbox' and the Queue concept’ on page 107.
The job states The job states Introduction When a job is placed in a Smart Inbox or in the Queue, the icon in front of the job name gives information about the status of the job. Overview of the job states in the Smart Inbox # State Icon Description Receiving Indicates that the 'Smart Inbox' is receiving the job data. New Indicates that a new job is available in the 'Smart Inbox'. Queued Indicates that the job is copied to the queue and waiting to be printed.
The job states State Attention needed 84 Icon Description General error message.
The 'System' tab The 'System' tab Illustration The 'System' tab Your remote view on the system. This tab can be accessed by any user. The 'System' tab is visible on all pages at the bottom of the page. When you click on the 'System' tab in the lower left corner of the screen, the system monitor pops up. You can monitor: • The toner status • The available media on the printer • The system status (for example 'Printer paused', 'Ready to print', 'Sleeping...
The system monitor The system monitor Introduction You can open the system monitor to get an overview of the current status of the printing system. When you click on the 'System' tab in the lower left corner of the screen, the system monitor pops-up. The system state (for example: 'Printing:') is displayed in the upper right corner of the system monitor section of the Océ Express WebTools.
The system monitor State Icon Description 'Processing:' The system is processing the job data. 'Receiving:' The system is receiving the job data. 'Optimising print quality' The system is making settings to optimise the print quality. 'Media indication' Roll media and roll width indication for roll 1 ... 2 (if available). Overview of the scanner states # State Icon Description 'User intervention required' General error message. 'Scanner is busy' The scanner is active.
The system monitor Icon Description Remote assistance to the system is enabled and currently accepting a connection. The E-shredding states # Icon Description no icon E-shredding is disabled. E-shredding is enabled or busy. A tooltip is available with extra information.
The 'Preferences' tab The 'Preferences' tab Illustration The 'Preferences' tab Note: Before you can edit a setting or a settings group, you must log in as a Key operator or a Power user. For more information, see ‘User roles and authorisations’ on page 124. With the 'Preferences' tab, you can fine-tune the system to fit your company's workflow and processes. Tasks: • 'Overview' • • • • • Summary of the settings organised in different groups: 'System defaults': make settings for the printing system.
The 'Configuration' tab The 'Configuration' tab Illustration The 'Configuration' tab Note: Before you can edit a setting or a settings group, you must log in as a System administrator or a Power user. For more information, see ‘User roles and authorisations’ on page 124. The 'Configuration' tab will help you install the system in your infrastructure, according to your standards.
The 'Support' tab The 'Support' tab Introduction Note: Log in as System administrator or a Power user. For more information, see ‘User roles and authorisations’ on page 124. Licences The 'Support' tab consists of three sections: • 'About': find general information about the system and generate the 'Quick Response Card'. 'Counter history': view, save, or print counter information on all jobs. 'Media': manage all media on the printing system.
About the default settings in Océ Express WebTools Define your Printing System Default Settings About the default settings in Océ Express WebTools Definition Before you send jobs to the printer, remember the following: The values defined in Océ Express WebTools are default values for the general system behaviour. You can define a number of job settings in the Océ printer drivers or the Océ job submission tools.
Set another language for Océ Express WebTools Set another language for Océ Express WebTools Introduction The language setting of the internet browser you use defines the language of Océ Express WebTools. The following languages are supported: Dutch, UK English, German, French, US English, Spanish, Danish, Italian, Swedish, Norwegian, Finnish, Portuguese, Polish, Hungarian, Czech, Japanese, Simplified Chinese, Traditional Chinese, Russian, and Korean.
Set another language for Océ Express WebTools Note: It is possible that the internet options are put under a different menu, depending on the Microsoft® Internet Explorer version you use. Note: It is possible that the options menu is put under a different menu, depending on the Mozilla® Firefox version you use. How to change the language setting in Mozilla Firefox Open Mozilla Firefox™. Select Options - Options. The Options window appears. Click the Content button.
How to edit a setting How to edit a setting Introduction In Océ Express WebTools you can make settings to personalise your printing system. 1. Browse to the settings group you want to edit, for example 'Preferences' - 'System properties' - 'Regional settings'. 2. Click directly on the value of a setting, when you want to edit a single setting or click 'Edit' in the settings group bar to access a window with all settings, when you want to edit more settings in the group.
View and check the settings View and check the settings Introduction In Océ Express WebTools you can view and check your settings. You can also check which settings are no longer set to the factory default value. How to view and check the settings 1. Open the 'Configuration' tab or the 'Preferences' tab. 2. Click 'View set' in the upper right hand corner of the screen. A window opens. 3. Scroll through the list of settings. The first column displays the setting and the second column displays the values.
Save the settings in a file Save the settings in a file Introduction Save the settings and the values that you configured in the Océ Express WebTools in a file. Save the settings in a file to duplicate the settings very easily to another printer of the same type. Note: Not all settings are stored in the settings file. The network settings are excluded from the file because the network settings can not be transferred to another printer.
Load the settings from a file Load the settings from a file Introduction Load the settings and the values for Océ Express WebTools from a file. Load the settings from a file to duplicate them to another printer of the same type. Note: Not all settings are stored in the settings file. The network settings are excluded from the file because the network settings can not be transferred to another printer.
Restore the factory defaults Restore the factory defaults Introduction Sometimes you want to go back to the initial settings. You can restore the factory default settings in Océ Express WebTools. How to restore the factory defaults Note: For this procedure, you need to log in as a Key operator. 1. Open the 'Configuration' tab, or the 'Preferences' tab. 2. Click on 'Restore defaults' in the upper right hand corner of the screen. A window opens. 3.
Set the print job default settings Set the print job default settings Definition In Océ Express WebTools you can configure the default values for the print job settings. When you optimise the print job default settings for your document, you get the best results. The print job settings are grouped under the 'Preferences' - 'Print job defaults' tab. You can find a short explanation of the most important print job default settings below.
Set the print job default settings Setting Description 'Sheet delivery' • Select 'Top Delivery Tray (TDT)' to default deliver your output in the Top delivery tray. • Select 'External output (back)' to default deliver your output at the back of the printer. Also select this option when you use the optional 'Receiving rack (basket)' or a folder. Overview of the 'Print job defaults' - 'Sheet' settings Note: For this procedure, you need to log in as a Key operator.
Set the print job default settings Setting Description 'Cut method' • Select 'Standard' to cut the print at a standard media size (DIN, ANSI etc.). • Select 'Synchro' to cut the print at the end of the image. • Select 'Custom' (numeric) to cut the print at a specific length. 'Custom print length' Enter the cut length of your print job. 'Add leading strip' When you enter a value, the printer adds a blank strip of the specified length at the top of the output.
Set the print job default settings Setting Description 'Alignment' Select any of the options to define where to align the image on the media. For more information, see ‘Set the 'Alignment' mode ’ on page 178. 'Horizontal shift' Define how much you want the image to shift horizontally, in the chosen alignment position. 'Vertical shift' Define how much you want the image to shift vertically, in the chosen alignment position.
Set the copy job default settings Set the copy job default settings Definition In Océ Express WebTools you can configure the default values for the copy job settings. When you optimise the copy job default settings for your document, you get the best results. The copy job settings are grouped under the 'Preferences' - 'Copy job defaults' tab. You can find a short explanation of the 'General copy job settings' below.
Set the scan job default settings Set the scan job default settings Definition In Océ Express WebTools you can configure the default values for the scan job settings. When you optimise the scan job default settings for your document, you get the best results. The scan job settings are grouped under the 'Preferences' - 'Scan job defaults' tab. You can find a short explanation of the 'General scan job settings' below.
Set the scan job default settings Setting Description 'Start value for ### in the scan file name' Fill in the number that replace the # hashes in the name. The number increases after each scan. 'File name for scan to Smart Inbox' Fill in the scan filename used for scans to the Smart Inbox. When the scan filename contains one or more #, the hashes are replaced by ascending numbers. 'Check print' Enable to print a checkprint of the scan.
The 'Smart Inbox' and the Queue concept Manage Jobs on your Printing System The 'Smart Inbox' and the Queue concept Definition You can use the 'Smart Inbox' for customised job management.
The 'Smart Inbox' and the Queue concept jobs, it is only visible on your local browser. When you send a print job to the printer, the user panel will also display the Smart Inbox. • An operator can create Smart Inboxes for scan jobs. The operator can create these Smart Inboxes in Océ Express WebTools under the 'Configuration' tab. The Smart Inbox for scan jobs is visible on your local browser, and on the user panel.
The 'Smart Inbox' and the Queue concept Note: Only one user at a time can save a scan job. When more users save a scan job, the downloads will take place one after the other. When a dialogue to select the save location is open no download will start. Note: The icon in front of the job name provides status information about the job. Detailed information about the status is displayed in the tooltip.
The 'Smart Inbox' and the Queue concept 'Delete' To delete a job from the queue, select the job and click 'Delete'. Retry To retry to send a job, select the job and click Retry. Send to To send a job to a new destination, select the job and click Send to. Then select the destination. Note: The icon in front of the job name provides status information about the job. Detailed information about the status is displayed in the tooltip.
Use Smart Inboxes in a multiple-user environment Use Smart Inboxes in a multiple-user environment Introduction A multiple-user environment is a working environment in which users directly send jobs to the printer and collect their own prints. In this environment it is important for a user to have easy access to personal jobs. Illustration How to set up the Smart Inboxes in a multiple-user environment 1. Open the 'Preferences' - 'System properties' tab. 2. Select 'Edit' in the 'Job management' bar. 3.
Use Smart Inboxes in a multiple-user environment Setting Value 'Keep copies of local print jobs in the Smart Inbox' 112 'Default destination of print jobs' 'To queue and Smart Inbox' 'Expiration time-out for Smart Inbox jobs' For example: 48 hours 'Expiration time-out for Smart Inbox copy and scan jobs' For example: 48 hours 'Default Smart Inbox' 'Public' Chapter 3 - Define your Workflow with Océ Express WebTools
Use Smart Inboxes in a repro environment Use Smart Inboxes in a repro environment Introduction A repro environment is a working environment in which a repro operator handles all the jobs. In this environment the repro operator can use the 'Smart Inbox' to organise his daily work. Illustration How to set up the repro workflow 1. Open the 'Preferences' - 'System properties' tab. 2. Select 'Edit' in the 'Job management' bar. 3.
Use Smart Inboxes in a repro environment Setting Value 'Keep copies of local print jobs in the Smart Inbox' 114 'Default destination of print jobs' 'Only to Smart Inbox' 'Expiration time-out for Smart Inbox jobs' For example: 48 hours 'Expiration time-out for Smart Inbox copy and scan jobs' For example: 8 hours 'Default Smart Inbox' 'Public' Chapter 3 - Define your Workflow with Océ Express WebTools
Use Smart Inboxes in a multiple-user and repro environment Use Smart Inboxes in a multiple-user and repro environment Introduction A multiple-user and repro environment is a working environment in which both users directly send jobs and collect their own prints at the printer. The system is also used by a repro operator. In this environment it is important for a user to have easy access to his personal jobs, but it is also important for the repro operator to have an overview of all jobs.
Use Smart Inboxes in a multiple-user and repro environment Setting Value 'Display a view on all Smart Inbox jobs' 'Override destination of print jobs' 'Only to Smart Inbox' 'Keep completed jobs in the Smart Inbox' 'Keep copies of local print jobs in the Smart Inbox' 116 'Default destination of print jobs' 'To queue and Smart Inbox' 'Expiration time-out for Smart Inbox jobs' For example: 48 hours 'Expiration time-out for Smart Inbox copy and scan jobs' For example: 8 hours 'Default Smart Inbox'
Create and open a Smart Inbox for print jobs Create and open a Smart Inbox for print jobs Introduction There a two ways to create and open a Smart Inbox for print jobs in Océ Express WebTools: • In the Smart Inbox section under the 'Jobs' tab. • In Océ Publisher Express. Note: Note that the Smart Inboxes for print jobs created in the Smart Inbox section and Océ Publisher Express are only visible on your personal browser.
Create and open a Smart Inbox for print jobs 4. Enter the name of the new Smart Inbox and press Enter, or select the desired 'Smart Inbox' from the list. 5. Click 'Ok' to send the print job to the Smart Inbox. The Smart Inbox is now displayed in the 'Smart Inbox' section.
Create and open a Smart Inbox for scan jobs Create and open a Smart Inbox for scan jobs Introduction Next to the Smart Inboxes for print jobs you can also create Smart Inboxes for scan jobs. You can create a Smart Inbox for scan jobs under the 'Configuration' tab. The Smart Inbox for scan jobs is present as a scan location on the user panel. Note: For this procedure, you need to log in as a Key operator Note: The Smart Inbox for scan jobs cannot be used to store jobs.
Store print, copy, and scan jobs in the Smart Inbox Store print, copy, and scan jobs in the Smart Inbox Introduction In Océ Express WebTools, you can store your jobs in the Smart Inbox temporarily. This way you can better manage your jobs, and reprint any job you like. Note: Storing jobs in the Smart Inbox is temporarily. When the time set in Océ Express WebTools is expired, your jobs are deleted from the Smart Inbox. Note: Note that when the Smart Inbox is full, the oldest jobs are deleted.
Store print, copy, and scan jobs in the Smart Inbox Store scan jobs 1. Open the 'Preferences' - 'System properties' tab. 2. In the 'Job management' section, click on the 'Keep copy of scanned jobs in the Smart Inbox'. 3. Check the box to enable the setting. 4. Click Ok. Scan jobs are now stored in the Smart Inbox. Set the 'Expiration time-out for Smart Inbox jobs' 1. Open the 'Preferences' - 'System properties' tab. 2. Click on 'Edit' in the 'Job management' section. 3.
Close or delete a 'Smart Inbox' Close or delete a 'Smart Inbox' Introduction In Océ Express WebTools you can also close or delete Smart Inboxes. • You can close the Smart Inbox for print jobs on your browser in the Smart Inbox section. • You can delete the Smart Inbox for scan jobs under the 'Configuration' tab. Note: When you delete a Smart Inbox, you only delete the view on the Smart Inbox, but not the content.
Configure the network settings in Océ Express WebTools Configure your Network and Security Settings Configure the network settings in Océ Express WebTools Introduction Some of the network settings are configured during the installation of your system. When you want to change the initial configuration or when you want to define more network settings, you can do so under the 'Configuration' tab. Note: For this procedure you need to log in as System administrator.
User roles and authorisations Access and Passwords User roles and authorisations Introduction You can view all settings in Océ Express WebTools, but when you want to edit a setting a message appears. This message indicates that the setting is password protected. You must log in with a password to change a setting. Attention: Handle and store all passwords securely and with care. In case of forgotten passwords, a service technician can reset the passwords only when his rights have been enabled.
Log in as an authorised user Log in as an authorised user Purpose In order to have write access for certain settings, you must log in as an authorised user. There are three user roles: the System administrator, Key operator, and Power user. They have authorisation to edit specific groups of settings. You do not need to log in before you start a session. The system will only display a login screen, when you want to perform a special action.
Change the password for authorised users Change the password for authorised users When to do For security reasons it is advised to periodically change the password of the three access modes (Key operator, System administrator, Power user) in Océ Express WebTools. Attention: Handle and store all passwords securely and with care. In case of forgotten passwords, a service technician can reset the passwords only when his rights have been enabled. Otherwise the machine has to be reinstalled.
Shut down or restart the system Shut down or restart the system Note: For this procedure, you need to log in as a System administrator. To remotely shut down the printing system, you can click on 'Shut down' in the 'Support' tab of Océ Express WebTools. When the printing system is on, you can also use this button to restart the system.
Define the IP-type Secure Protocols Define the IP-type Introduction Next to IPv4 the printer also supports IPv6. You can choose to use either IPv4 or IPv6, but Océ Express WebTools also allows you to use both simultaneously. For more information on the differences between IPv4 and IPv6, please consult the Connectivity manual. Note: For this procedure, you need to log in as a System administrator. Set up IP-type preferences In Océ Express WebTools: 1. 2. 3. 4.
Enable Access control Enable Access control Introduction When you want to control access to your printer, you need to enable acces control in Océ Express WebTools. With access control enabled, you are able to choose up to five hosts who are allowed to communicate with the printer through your network. This amount of hosts allows for a flexible configuration. For each of the hosts you can decide whether the communication from this host to the system needs to be encrypted by IPsec.
Access control and IPsec settings Access control and IPsec settings Introduction When access control is enabled, you can edit the access control settings. Note: Make sure to set a password for changing the network settings. With this password you can reset the network settings from the user panel in case you get locked out of the system. Set the password under the 'Configuration' - 'Connectivity' tab and edit the 'Password to change network settings'.
Access control and IPsec settings Note: For more details on these settings please consult the Security manual.
Remote security Remote security Introduction By default the first certificate delivered for the use of HTTPS is an Océ self-signed certificate. To ensure a fully trusted authentication, you can request and import a certificate delivered by a Certification Authority (CA-signed certificate). In Océ Express WebTools you can generate the certificates. You can use certificate, so the client station that submits the print can check the identity of the controller.
Remote security: generate a CA-signed certificate request Remote security: generate a CA-signed certificate request Introduction To ensure a fully trusted authentication via HTTPS, you can request and import a certificate delivered by a Certification Authority (CA-signed certificate). In Océ Express WebTools you can generate a certificate request yourself, or you can import a pre-defined certificate via your computer or network. When you generate a certificate request you need to take the following steps.
Remote security: generate a CA-signed certificate request Example (fake request): -----BEGIN NEW CERTIFICATE REQUEST----MIIBvDCCASQAwfDELMAkGA1UEBMCRlIxDDAKBgNVBAgTA0lERjEQMA4GA1UEBxMHQ1JFVEVJ TDEBEGA1UEChMKT2NlIFBMVCBTQTEMMAoGA1UECxMDU05TMSowKAYDVQQDEyF0ZHM3MDAtNzQw LnNucy5vY2VjcmV0WlsLm9jZS5uZwgZ8wDQYJKoZIhvcNAQEBBQADgY0AMIGJAoGBAJ2NKQMd HjiDZ1khzTJTORxHqjKl3AtE3PXqRsiHouTH5JTceYtaBjCnxCJ4pGKY5iKN8KJiJuZG8PHxY7o W/+zpvxN2VtX7TcyTAvyCThUwL+cqo75tvODo5HMCUa2sLdl8GO9WMLpgZkxH5KzIiO+LcI4 yQbqhENynywS0C2ObXCq
Remote security: import a CA-signed certificate Remote security: import a CA-signed certificate Introduction To ensure a fully trusted authentication via HTTPS, you can request and import a certificate delivered by a Certification Authority (CA-signed certificate). In Océ Express WebTools you can generate a certificate request yourself, or you can import a pre-defined certificate via your computer or network. When you import the certificate you need to take the following steps.
Remote security: import a CA-signed certificate Import the 'CA-signed certificate' Follow steps 1 and 2 from the first procedure again, then: 1. 2. 3. 4. Select 'CA-signed certificate'. Browse to the certificate file. Select 'Yes' to validate the certificate against Java root certificates and click 'Import'. When the message 'Certificate successfully imported.' pops up, restart the controller. Result The certificate is now installed on the server.
Enable or disable the e-shredding function E-Shredding Enable or disable the e-shredding function Introduction The e-shredding function allows you to securely erase jobs from the system. This prevents unauthorised people from recovering deleted jobs. When the e-shredding function is enabled, you can select an e-shredding algorithm. You can enable the e-shredding function in Océ Express WebTools. By factory default, the e-shredding function is disabled.
Select the e-shredding algorithm Select the e-shredding algorithm Introduction The e-shredding function allows you to securely erase jobs from the system. This prevents unauthorised people from accessing deleted jobs. You can select one of the following algorithms: • 'Gutmann'. All jobs on the system are erased in 35 overwrite passes. • 'DoD 5220.22-M'. All jobs on the system are erased in three overwrite passes. • 'Custom' allows you to define the number of passes manually.
Specify the number of overwrite passes Specify the number of overwrite passes Introduction The E-shredding function allows you to erase jobs from the system. This prevents unauthorised people from accessing deleted jobs. You can manually enter the required number of overwrite passes. In order to do this, the setting 'E-shredding algorithm' must be set to 'Custom'. You can enter any number from 1 to 35. The factory default is 3.
What you need to know about presets Configure the Presets and Stamping What you need to know about presets Definition Job presets enable you to easily perform print, copy, and scan jobs that you do very often. Presets on the user panel With a preset you can pre-define the settings you need for a job. When you tap the 'Copy' or 'Scan' tile on the multi-touch user panel, a window opens with a list of presets. When you tap the 'Print' tile and tap the settings of a listed job, the print presets are shown.
Set the copy presets Set the copy presets Introduction With a preset you can pre-define the settings you need for a copy job. In Océ Express WebTools you can make different preset settings: • You can choose the default presets from a list of predefined presets. The default presets are used when you make no additional settings on the user panel, and press the green button. • You can create custom presets yourself. You can create presets per category.
Set the copy presets 1. Open the 'Preferences' - 'Copy job defaults' tab. 2. Select the preset category you want to make a custom preset in and click on 'Edit', for example 'Custom Image preset for copy'. 3. Fill in a name and description that will be used for the preset on the user panel. 4. Select the settings you want to use for the custom preset, for example choose to set 'Original type' to 'Blueprint', and 'Stamp' to 'On', and choose the correct stamp from the list. 5.
Set the scan presets Set the scan presets Introduction With a preset you can pre-define the settings you need for a scan job. In Océ Express WebTools you can make different preset settings: • You can choose the default presets from a list of predefined presets. The default presets are used when you make no additional settings on the user panel, and press the green button. • You can create custom presets yourself. You can create presets per category.
Set the scan presets Define the custom preset In Océ Express WebTools: 1. Open the 'Preferences' - 'Scan job defaults' tab. 2. Select the preset category you want to make a custom preset in and click on 'Edit', for example 'Custom Image preset for scan'. 3. Fill in a name and description that will be used for the preset on the user panel. 4. Select the settings you want to use for the custom preset, for example choose to set 'Original type' to 'Photo' and set 'Background compensation' to 'On'. 5.
Set the print presets Set the print presets Introduction With a preset you can pre-define the settings you need for a print job. In Océ Express WebTools you can make different preset settings: • You can choose the default presets from a list of predefined presets. The default presets are used when you make no additional settings on the user panel, and press the green button. • You can create custom presets yourself. You can create presets per category.
Set the print presets 1. Open the 'Preferences' - 'Print job defaults' tab. 2. Select the preset category you want to make a custom preset in and click on 'Edit', for example 'Custom Image preset for print'. 3. Fill in a name and description that will be used for the preset on the user panel. 4. Select the settings you want to use for the custom preset, for example choose to set 'Print quality' to 'Poster'. 5. Click 'Ok' to confirm, or 'Cancel' to reject your entries.
'File type' 'File type' Depending on the colour mode and file type you select, the values for the compression mode and organisation change. For some file types and some situations, the compression and organisation settings cannot be set. The list below helps you to define the correct file type and colour mode, and shows you which compression and organisation settings are possible.
'File type' Colour mode: Greyscale # 'Colour' mode 'Greyscale' 148 'File type' 'Organisation' 'Compression' 'JPEG quality' 'TIFF' 'TIFF multipage' 'Raw' 'Striped' 'Tiled' 'LZW' 'Packbits' 'None' Not applicable 'PDF' 'PDF multipage' Not applicable 'Flate' 'LZW' 'None' Not applicable 'JPEG' 'Maximum' 'High' 'Medium' 'Low' 'Flate' 'None' Not applicable 'JPEG' 'Maximum' 'High' 'Medium' 'Low' Not applicable 'Maximum' 'High' 'Medium' 'Low' 'PDF/A' 'PDF/A multipage' Not applicable 'JPEG'
'File type' Colour mode: Black and White # 'Colour' mode 'File type' 'Organisation' 'Compression' 'JPEG quality' 'Black&white' 'TIFF' 'TIFF multipage' 'Raw' 'Striped' 'Tiled' 'Group 4' 'Group 3' 'Packbits' 'None' Not applicable 'PDF' 'PDF multipage' Not applicable 'Group 4' 'Flate' 'LZW' 'None' Not applicable 'PDF/A' 'PDF/A multipage' Not applicable 'Group 4' 'Flate' 'None' Not applicable 'CALS' Not applicable Not applicable Not applicable Chapter 3 - Define your Workflow with Océ Ex
Create a stamp Create a stamp Introduction In the custom preset section of the 'Copy job defaults', and the 'Scan job defaults' in Océ Express WebTools you can enable the stamp functionality. Under the 'Stamping' tab you can create your own predefined stamp. Note: For more information, on how to enable a stamp see ‘Set the copy presets’ on page 141 and ‘Set the scan presets’ on page 143. Create a stamp Open 'Preferences' - 'Stamping' tab: 1. 2. 3. 4. 5. 6. 7. 8.
Configure your locations Configure External Locations Configure your locations Introduction On the user panel you can find a list of locations you can scan to and print from. To this location you send your scanned files for storage, or you save files on this location and you send them to the printer. You can define the external locations under the 'Configuration' - 'External locations' tab in Océ Express WebTools. Types of locations You can scan to and print from various location types.
Enable or disable USB Enable or disable USB Introduction When you want to use USB as a location you have to make settings for USB first. You can make the settings in Océ Express WebTools. Make settings for USB Open the 'Configuration' - 'External locations' tab. USB is present in the list of external locations. 1. Select 'USB', and click on the 'Edit' icon under 'Actions'. A window opens. 2. You can change the 'Name' recognisable for the user. This name appears on the user panel.
Create an external location Create an external location Introduction You can create an external location with Océ Express WebTools. Before you begin Note: Make sure you enable 'SMB' protocol. Note: Make sure you enable 'FTP' under the 'Configuration' - 'Connectivity' tab. Note: Make sure the URL for 'WebDAV' and 'Eneo' is not blocked. Note: For this procedure, you need to log in as a System administrator. Create an external location 1. Select the 'Configuration' - 'External locations' tab. 2.
Create an external location 6. Enter the 'User name': the user name gives access to the external location. The user must at least have read and write permissions for the external location. For SMB destinations the format must be as follows: Local user name: 'IPaddress\username' or 'hostname\username'. Domain user name: 'domain\username'. 7. Enter the 'Password' that belongs to the 'User name'. 8. Enter the 'Path': The folder path or URL to the external location.
Error messages when validation fails Error messages when validation fails Test button When you create your external location, the system validates the location. The system checks the following aspects: 1. • • • • • Check the remote folder syntax. Check the validity of the hostname. Check the possibility to connect to the remote host. Check if the remote destination exists. Check the possibility to write on the remote destination.
Error messages when validation fails Error code Possible Causes 4 • Check if the hostname or IP address is correctly typed. • Check that remote host is up and running and connected to the network.
Configure the regional settings Configure the Printer Settings Configure the regional settings Purpose The regional settings are configured during the installation of your printer. When you want to change the initial configuration, you can do so in the 'Regional settings'.
Configure the 'User panel time-out' Configure the 'User panel time-out' Introduction The printer user panel can automatically return to the Home screen. When you disable this setting, the user panel display does not return to the Home screen automatically. When to do Enable the setting and define a suitable time-out period that does not interfere with the print productivity. How to configure the 'User panel time-out' In Océ Express WebTools: 1. Open the 'Preferences' - 'System properties' tab. 2.
Configure the Automatic wake-up Configure the Automatic wake-up Introduction You can use Automatic wake-up to start up the printer automatically on each working day. The wake-up time and working days are configurable. How to configure the Automatic wake-up 1. Open the 'Preferences' - 'System properties' tab. 2. Click on 'Edit' in the 'Printer properties' section, or click on the 'Automatic on' setting. 3.
Configure the Sleep mode time-out Configure the Sleep mode time-out Introduction The printer offers an energy save mode that you can use when the printer is idle for a defined period. The configuration of the timer prevents unnecessary power consumption. The printer uses minimal energy, because the power supply of the printer is turned off. The power supply of the controller remains on. The printer needs little time to warm up when it wakes up from the sleep mode. How to configure the time-out value 1.
Configure the 'Media request time-out' Configure the 'Media request time-out' Introduction The operator panel displays a message with a media request when the requested media is not available on the printer. • When the 'Media request time-out' setting is disabled, the media request will be displayed on the operator panel until it is resolved. • When the 'Media request time-out' setting is enabled (default), you can enter a media request time-out value in seconds.
Configure the media sizes Configure the media sizes Introduction You can load various media sizes on the printer. In Océ Express WebTools you can indicate the various media sizes to make them recognisable for the printer. Note: For this procedure you need to log in as a System Administrator. How to define the media sizes In Océ Express WebTools: 1. Open the 'Support' - 'Media' tab. 2. Click on the 'Supported media sizes' setting. A new window opens. 3. Select a media series from the list.
Configure the pen settings Configure the pen settings Introduction Normally, you define the pen settings in the application that you use to create a drawing with. When the pen settings are not defined in the application, the default pen settings in Océ Express WebTools are used. Note: For this procedure, you need to log in as a Key operator. How to configure the pen settings In Océ Express WebTools: 1. Open the 'Preferences' - 'Print job defaults' tab. 2. Go down to the list of pen numbers. 3.
Océ Mobile WebTools Configure Mobile Printing and Scanning Océ Mobile WebTools Introduction Océ Mobile WebTools provides you with the following functionalities: • Submit a print-ready file to the printer from a mobile device. • Save a scanned file from the printer on a mobile device. • Delete a scanned file on the printer. Illustration [116] Print from your mobile device with Océ Mobile WebTools Requirements Océ Mobile WebTools can be accessed via the browser on your mobile device.
Océ Mobile WebTools • You need a compatible mobile operating system. • You need a mobile web browser. Optionally: • You need a mobile file explorer application to print a stored file. • You need a mobile application to scan the QR Code. How to use the functionality When you want to use Océ Mobile WebTools: • The System administrator configures the network and Wi-Fi infrastructure. • The System administrator enters the configuration information on the printer controller interface.
Configure Océ Express WebTools settings for a mobile connection Configure Océ Express WebTools settings for a mobile connection Introduction When you want users to easily access Océ Mobile WebTools, it is necessary to configure the settings first. With the information you can develop a 'Quick Response Card' to create easy access. Before you begin Make sure you configure your Wi-Fi network, and connect the printer to the network. Note: For this procedure, you need to log in as Key operator or Power user.
Configure Océ Express WebTools settings for a mobile connection Note: When the printer is in a Windows domain network, enter the domain name in Océ Express WebTools: - Open the 'Configuration' - 'Connectivity' tab - Go to the 'Network adapter' section. Enter the domain name in the field 'Primary DNS suffix'. Result The information you entered in the mobile section will be printed on the 'Quick Response Card'.
Generate the 'Quick Response Card' Generate the 'Quick Response Card' Introduction When you want users to easily access the printer from their mobile devices, you can generate the 'Quick Response Card'. The 'Quick Response Card' contains all the information to establish a connection between the mobile device and the printer. The card contains all your settings and a uniquely generated QR code.
Generate the 'Quick Response Card' Illustration [117] Example of a QR Card Generate the 'Quick Response Card' In Océ Express WebTools on your computer: 1. Open the 'Support' - 'About' tab. 2. Click on 'Quick Response Card' in the 'Downloads' section. A new window opens. The 'Quick Response Card' is automatically generated and displayed in the window. 3. Print the 'Quick Response Card'. Result You can print the 'Quick Response Card' in any size, from any printer.
Connect your mobile device to Océ Mobile WebTools Connect your mobile device to Océ Mobile WebTools Introduction When you scan the QR Code or enter the printer's URL in the mobile web browser, you can connect to Océ Mobile WebTools. Before you begin • Make sure the system is configured. • Make sure you generate the 'Quick Response Card'. • Make sure you activate the Wi-Fi connection on your mobile device.
Connect your mobile device to Océ Mobile WebTools 2. Enter the printer's URL, displayed on the 'Quick Response Card'. For example: 'http://hostname(.com)/MobileWebTools. 3. When requested, enter the password on the 'Quick Response Card' in order to connect. Connect to Océ Express WebTools with the IP address When allowed by the System administrator, you can also access the extended Océ Express WebTools on your mobile device. 1. Open the web browser on your mobile device. 2. Enter the printer's IP address.
Set the 'PDF transparency flattening' Optimise your Print Quality and Print Productivity Set the 'PDF transparency flattening' Introduction In Océ Express WebTools you can select a setting to flatten transparency information in a PDF document before printing. The setting is used for PDF documents containing transparency information only. You can choose between the following values: • 'Quality' Select this value if print quality is an important factor.
Set the 'PDF wipeout correction' Set the 'PDF wipeout correction' Introduction The 'PDF wipeout correction' setting allows you to print PDF documents, that contain solid black areas that block parts of the image. When you enable this setting, PDF documents are printed correctly but the processing of the PDF files is slower. Before you begin For this procedure you need to log in as a Key operator. How to set the 'PDF wipeout correction' In Océ Express WebTools: 1.
Set the 'Long plot mode' Set the 'Long plot mode' Introduction When the 'Long plot mode' setting is enabled, it allows you to print plots up to eight times longer than when the setting is disabled. For the printer to be able to print long prints, the print quality can be reduced. Note: For this procedure you need to log in as a Key operator. Note: The 'Long plot mode' setting does not apply for PDF or PostScript files. How to set the 'Long plot mode' In Océ Express WebTools: 1.
Set the 'Automatic roll switch' Set the 'Automatic roll switch' Introduction In Océ Express WebTools you can choose to enable or disable the 'Automatic roll switch' for the following purposes: • 'Enabled' Select this value when you have two media rolls that contain identical media: the same media type and size. The printer automatically switches to another roll and continues printing, when the current roll runs out of media .
Set the 'Spool threshold' Set the 'Spool threshold' Introduction When the job memory is full the printer cannot receive new jobs, therefore it is necessary to spool the memory. Set the 'Spool threshold' setting to define the spool capacity for your jobs. You can choose one of following values: • 'Low' Select this value when you have more small print jobs, and you want to allow a higher capacity. • 'Normal' This is the default setting. Select this value when you have both small and large print jobs.
Set the 'Rotation' mode Set the 'Rotation' mode Introduction When you want to turn an image you can use the rotation settings. The setting allows you to turn the image according to predefined rotation values, or you can let the printer perform the rotation automatically.
Set the 'Alignment' mode Set the 'Alignment' mode Introduction When you want shift the image on the sheet, you can change the alignment mode. With the alignment mode you can also optimise the print productivity, as you reduce the distance the print carriage has to travel. You can, for instance, align the image to the top right hand corner of the sheet.
Set the Link speed and duplex mode Set the Link speed and duplex mode Introduction Use Océ Express WebTools to set the transmission speed and duplex mode for your network adapter. Before you begin Note: For this procedure you need to log in as a Key operator. Note: The list of values you can select depends on the network card type. Set the Network speed and duplex mode In Océ Express WebTools: 1. Open the 'Configuration' - 'Connectivity' tab. 2.
Set the Link speed and duplex mode 180 Chapter 3 - Define your Workflow with Océ Express WebTools
Chapter 4 Use the Printing System
What you need to know before you start a job What you need to know before you start a job Definition You can make a copy, scan, or print job you as intricate as you like. There are three general levels on which you can make changes to the job settings, before you start a job: • Default level: simple • Presets level: medium • Advanced settings level: extensive - tune specific Three levels of job submission # Nr Job settings level Steps 1.
What you need to know before you start a job • Make sure that you define the correct job settings: for example, orientation, rotation, and media type.
How to feed an original How to feed an original Introduction When you want to copy or scan, it is important to correctly feed the original in the printer. Attention: The scanner can not scan an original that is thicker than 0.8 mm or rigid originals. When you use the carrier sheet that is available as an option, ensure that the combined thickness of both the document and carrier sheet does not exceed 0.8 mm. For more information, see ‘How to use the carrier sheet’ on page 187.
How to feed an original 2. The scanner takes the original. The width of the original is automatically detected and displayed in the Smart Access. The live scan view displays the scanning process. Result Depending on the selected 'Original release mode' in Océ Express WebTools, the scanner holds or releases the original after the scan procedure. Tap 'Release the original' under the Smart Access to let the scanner release the document. When the original is released, you can feed the next original.
How to auto-feed an original How to auto-feed an original Introduction When you activate the auto-feed functionality, you do not need to use the green button every time you scan a document. This way you improve your productivity. The scanner is activated automatically, and after the scan procedure the scanner releases the original. Note: The auto-feed functionality is disabled when you select the 'Print' tile or when the user panel reverts to the home screen after the specified time-out period.
How to use the carrier sheet How to use the carrier sheet Introduction The carrier sheet can help you to scan an original. The use of the carrier sheet depends on the condition of your original. When to do You can use the carrier sheet, when you want to copy or scan: • an original that is smaller than A4 size • an original that is fragile or damaged • an original that is badly creased • an original that has other pieces of paper attached to it.
How to use the carrier sheet Note: The scanner will detect the width of the carrier sheet as the original width. 4. The scanner takes the carrier sheet with the original. 5. A copy or scan is made of your original.
Use Océ Publisher Express to send a print job Print Jobs - Job submission tools Use Océ Publisher Express to send a print job Introduction Océ Publisher Express is a job submitter that is integrated in Océ Express WebTools. Note: When you use Océ Publisher Express to submit a print job, the maximum job size is 2 GigaByte.
Use Océ Publisher Express to send a print job Illustration How to use Océ Publisher Express to send a print job # 190 Step Action Remarks 1 Open the 'Jobs' - tab. This tab displays the following. • The Océ Publisher Express section. • An overview of all jobs that are currently available in the Jobs and Scan queue. • An overview of all the Smart Inboxes that currently contain one or more jobs. 2 Click on 'Create new job' in the Océ Publisher Express section. A separate window opens.
Use Océ Publisher Express to send a print job Step Action Remarks 3 Click on 'Add file' and use the Browse... button to select the file you want to print. Repeat this action to add more files to the job. You can print documents with the following data formats • - HP-GL - .hp, .hpg, .hpgl • - HP-GL/2 - .hp2 • - HP RTL - .rtl • - CALS - .cls, .cal • - NIRS - .nir, .nif • - CalComp - .cc, .906, .907, .951, .crf, .pci • - Edmics (C4) - .c4 • - TIFF - .tif • - PostScript 3 - .ps (licensed) • - PDF - .
Use the Smart Inbox to send a print job Use the Smart Inbox to send a print job Introduction When you have already added a job to the Smart Inbox in Océ Express WebTools you can print this job via theSmart Inbox. Note: For more information on how to create a Smart Inbox, see ‘Create and open a Smart Inbox for print jobs’ on page 117 and ‘Create and open a Smart Inbox for scan jobs’ on page 119. How to print a job from the Smart Inbox In Océ Express WebTools: 1. 2. 3. 4. 192 Select the 'Jobs' tab.
Use Océ Publisher Select to send a print job Use Océ Publisher Select to send a print job Definition Océ Publisher Select is a client application that allows you to create, preview, print, and manage jobs in an intuitive way. Océ Publisher Select The software is based on user's intent. When a job is created, the system: • • • • • • • • • • • • • • • Allows you to load files to print from the workstation or from the network. Automatically prints documents from a 'Hot Folder'.
Use Océ Publisher Select to send a print job Step Action Remarks 3 Add the print files to the job The system immediately starts to interpret the file. It automatically selects the most appropriate media and orients the image on the media. 4 Edit and adjust the document print settings when needed In the 'Edit Document Print Settings' window, you can: • Select one or several documents in the 'Document List' to display the properties, print settings, and 'Print Preview'.
® ® Use the Océ Wide format Printer Driver for Microsoft Windows to send a print job ® Use the Océ Wide format Printer Driver for Microsoft Win® dows to send a print job Introduction Océ provides the Océ Wide format Printer Driver for Microsoft® Windows® that allows you to send print jobs to your printer. This driver is a mixed raster-vector HP-GL/2 printer driver that allows you to print from any application under a Windows operating system to your Océ printer.
® ® Use the Océ Wide format Printer Driver for Microsoft Windows to send a print job Step Action Remarks 4 Click 'Properties'. You can define the default print job settings in Océ Express WebTools. 5 In the 'Image' tab click the 'More' button. Make sure a checkmark is placed in the 'Océ Ticket enabled' box to overrule the default values for the job settings. 6 Check all tabs in the driver and change the settings, if necessary.
® Use the Océ PostScript 3 Driver to send a print job ® Use the Océ PostScript 3 Driver to send a print job Introduction Océ provides the Océ PostScript® 3 Driver that allows you to send print jobs to your printer. Note: You need a license to be able to print PostScript files on the printer. Illustration How to use the driver to send a print job # Step Action 1 Open the file that you want to print in the source application. 2 From the 'File' menu of the application, click 'Print'.
® Use the Océ PostScript 3 Driver to send a print job Step Action 5 Activate the Océ Job Ticket to overrule the default values for the job settings. 6 Check and change the Printer Features settings if necessary. 7 Click 'OK' to send the print job to the Smart Inbox or the print queue. Remarks Note: For more information visit http://global.oce.
Use Océ Publisher Mobile to send a print job Use Océ Publisher Mobile to send a print job Introduction Océ Publisher Mobile is an application that enables you to easily plot from an Océ system via your iPhone or iPad. All Océ TCS, TDS, ColorWave and PlotWave systems are supported. A user can plot all PDF*, PLT (HPGL1/2), TIFF, JPEG and DWF* files. Before you begin Download Océ Publisher Mobile from http://global.oce.com/support. Go to the software page under large format and select the product.
Use Océ Publisher Mobile to send a print job Step Action Remarks 3 The detected printer, indicated with a 'Connection' icon, is added to your printer list. When your printer is not detected, you can add it manually. Tap the 'Add' printer button. 4 From the printer list, select your printer. 5 Tap the 'Configure' icon, next to the printer name. 6 Enter the IP address or hostname of the printer 7 Add the settings for the printer. The printer configuration window opens.
Use Océ Publisher Mobile to send a print job Step Action 4 Indicate the number of copies. 5 Tap the green button Remarks Your job is sent to the printer.
Print from your mobile device Print from your mobile device Introduction When you have access to Océ Mobile WebTools you can print a file from your mobile device on the printer . Note: You can navigate in a file repository on your mobile device. If needed, install a file explorer application. For more details refer to the Océ website. Note: Make sure you have a working connection, for more information see ‘Connect your mobile device to Océ Mobile WebTools’ on page 170.
Print from your mobile device 1. Go to the 'Print' section, and select 'New job'. The 'Print job' window opens. 2. Click on 'Select a file'. 3. Browse to the file you want to print and click Open. 4. Define the settings for your print job and click Ok. 5. After you have defined your settings, click on the printer icon in the upper right hand corner. The job is sent to the printer. Result Your document is printed.
Use FTP to send a print job Use FTP to send a print job Introduction The printer supports printing through FTP. When you send your print job through FTP the default Océ Express WebTools settings are leading. Note: You must enable printing through FTP in Océ Express WebTools. Note: For more information on how to create an external location via FTP on the user panel, see ‘Create an external location’ on page 153. Before you begin Find the network settings and IP address of your printer on the user panel.
Use FTP to send a print job Web browsers that support job submission through FTP # Level of functionality Web browser Operation Supports drag and drop of files Microsoft® Internet Explorer 6.0 (or higher) Mozilla Firefox™ 1.5 (or higher) Drag the jobs into the 'Jobs' folder on the FTP site of your printer. Supports copy and paste of files. Microsoft® Internet Explorer 6.0 (or higher) Mozilla Firefox™ 1.5 (or higher) Paste the jobs into the 'Jobs' folder on the FTP site of your printer.
Use LPR to send a print job Use LPR to send a print job Introduction The printer supports printing through LPR. When you send your print job through LPR the default Océ Express WebTools settings are leading. Note: You must enable printing through LPR in Océ Express WebTools. How to send a print job via LPR Type the following line command after the Command prompt: lpr -S -P . Note: You can use any name for , for example jobs.
Use the cloud to send a print job Use the cloud to send a print job Introduction The cloud can be seen as a virtual network drive you use to send files to, but also to save and share files on. There are general cloud applications, such as SharePoint or applications via a HTTP URL, but companies can also use their own private and internal clouds. Before you begin Create an external location via 'WebDAV' in Océ Express WebTools to enable your cloud connection with the printer.
Do a default print job Basic Print Jobs - Default Do a default print job Introduction When you want to print a job and you do not make any settings the default presets are used. You only use the Smart Access to start your job. You can see the presets that are used in the job settings section of your job.
Do a default print job 2. Select the location of your job. Default, the public Smart Inbox. The jobs are listed in a new window. 3. Select your job from the list. 4. Tap the green button, next to the job settings. Result A print of your file is made. Collect your document from the 'Top Delivery Tray'.
Direct print Direct print Introduction When you want to do a default print job: • You can print with direct print. When you print with direct print, the print job is sent to the queue immediately. • You can print without direct print. When you print without direct print you have to start the job locally at the printer.
Direct print 2. Go to the printer and open your Smart Inbox, via the Smart Access on the user panel. 3. Select your job in the Smart Inbox. 4. Tap the green button to print your job. Result Collect your output at the printer.
Print from a USB mass storage device Print from a USB mass storage device Introduction With the help of a USB mass storage device, you can perform print and scan jobs on the printer. When you want to print from a USB device: 1. Insert a USB device into the USB port on the multi-touch user panel. 2. The 'Print' tile is automatically selected on the user panel, and the USB location is active. 3. Tap on the USB location in the print Smart Access.
Print presets on the user panel Extended Print Jobs - Presets Print presets on the user panel Introduction When you do not make different settings in Océ Express WebTools, the printer uses the default presets for print, copy, and scan jobs. Below the presets you can use to change the settings for print jobs on the multi-touch user panel are listed. The print presets are divided into four categories: 'Media', 'Layout', 'Image', 'Finishing'.
Advanced settings for print jobs Extended Print Jobs - Advanced Settings Advanced settings for print jobs Introduction When you tap the 'Print' tile on the multi-touch user panel, you can make your own settings. Apart from the preset tiles, you can select the advanced settings under 'All settings'. These settings are used for extended print jobs. The following table gives an overview and a short description of the available settings on the printer.
Advanced settings for print jobs Preset category: 'Layout' # Setting Settings values Function 'Cut size' 'Cut method': • 'Synchro' • 'Standard' • 'Custom' When set to 'Synchro', the print is cut depended of the image. When set to 'Standard', the print is cut to a standard media size. When set to 'Custom', you must enter the sizes manually. 'Add a leading strip' Adds a blank strip at the beginning of the output. From 0 to 400 mm, or 0 to 16 inches.
Advanced settings for print jobs 216 Setting Settings values Function 'Positioning' 'Alignment': • 'Top left' • 'Top' • 'Top right' • 'Left' • 'Centre' • 'Right' • 'Bottom left' • 'Bottom' • 'Bottom right' 'Aligns the image on the media.' 'Horizontal shift' 'Shifts the image in the horizontal direction (after alignment to one of the positions given in 'Alignment').' From - 914 mm to 914 mm, or - 36" to 36".
Advanced settings for print jobs Setting Settings values Function 'Scale' '1:1' Scales the image to the original size. 'Standard half size' Scales the image to half the media size present. 'Fit to media width' Scales the image to fit the media size you select from a list. 'Custom' Scales the image to a custom percentage.
Advanced settings for print jobs Preset category: 'Finishing' # Setting Settings values Function 'Delivery' 'Top Delivery Tray' Location on top of the printer, that deposits the sheet face-down. Note: Not all media types can be delivered to the 'Top Delivery Tray'. 'Fold' 218 'Back output' Location at the back of the printer, that deposits the sheet face-up. 'On' 'Off' When enabled and a finisher is installed, you can fold your output.
Advised settings for copy jobs Basic Copy Jobs - Default Advised settings for copy jobs Introduction A default copy job takes two steps: feed the original face up and tap the green button. When you change the presets or the advanced settings, it is an extended copy job. Advised settings for copy jobs It is best to predefine the advised settings for copy jobs you do most often. In the table below you find the advised settings for specific copy jobs. In most cases, the advised settings give the best results.
Advised settings for copy jobs Original document Original type Remarks Blueprints with white lines on a blue background 'Blueprint' The image is inverted, that is white is converted to black. Note: For highlighting colour on an otherwise monochrome original, select the listed original type and enable 'Colour highlighting'. Enable 'Colour highlighting' on the user panel under 'All settings' - 'Image' - 'Colour highlighting'.
Do a default copy job Do a default copy job Introduction When you want to copy an original and you do not make any settings the default presets are used. You only use the Smart Access to submit your job. You can see the presets that are used in the job settings section of your job. Illustration Do a default copy job 1. Feed the original face up and centred on the original feeding table. Note: You do not need to centre the original precisely.
Do a default copy job The 'Copy' tile with the copy Smart Access is automatically selected on the user panel. 2. Select the number of copies and tap the green button. Note: Tap on 'Release the original' under the Smart Access, to release your original from the scanner. Result A copy of your original is made. Collect your copy from the 'Top Delivery Tray'.
Copy presets on the user panel Extended Copy Jobs - Presets Copy presets on the user panel Introduction When you do not make different settings in Océ Express WebTools, the printer uses the default presets for print, copy, and scan jobs. Below the presets you can use to change the settings for copy jobs on the multi-touch user panel are listed. The copy presets are divided in four categories: 'Media', 'Layout', 'Image', 'Finishing'.
Make a half size copy Make a half size copy Introduction When you want to scale your original to a 50% copy, you can select a preset on the user panel. Make a half size copy 1. Feed the original face up and centred on the original feeding table. Note: You do not need to centre the original precisely. The exact position of the original is automatically detected by the scanner. The 'Copy' tile is automatically selected on the user panel. 2. Tap the 'Copy' tile. A window with a list of presets opens. 3.
Copy by set Copy by set Introduction You can use the 'Create set' option to make multiple sets of copies. How to copy by set 1. Feed the original face up and centred on the original feeding table. Note: You do not need to centre the original precisely. The exact position of the original is automatically detected by the scanner. 2. Tap the 'Copy' tile. A window with a list of presets opens. 3. In the job pane on the right, tap 'Set composition'. 4. 5. 6. 7.
Advanced settings for copy jobs Extended Copy Jobs - Advanced Settings Advanced settings for copy jobs Introduction When you tap the 'Copy' tile on the multi-touch user panel, you can make your own settings. Apart from the preset tiles, you can select the advanced settings under 'All settings'. These settings are used for extended copy jobs. The following table gives an overview and a short description of the available settings on the printer.
Advanced settings for copy jobs Preset category:'Layout' # Preset Settings values Function 'Cut size' 'Cut method': • 'Synchro' • 'Standard' • 'Custom' When set to 'Synchro', the print is cut depended of the image. When set to 'Standard', the print is cut to a standard media size. When set to 'Custom', you must enter the sizes manually. 'Add a leading strip' Adds a blank strip at the beginning of the output. From 0 to 400 mm, or 0 to 16".
Advanced settings for copy jobs 228 Preset Settings values Function 'Remove strip' 'Top' 'Erase a strip from the beginning of the original.' From 0 to 400 mm, or 0 to 16". 'Bottom' 'Erase a strip from the bottom of the original.' From 0 to 400 mm, or 0 to 16". 'Left' 'Erase a strip from the left side of the original.' From 0 to 400 mm, or 0 to 16". 'Right' 'Erase a strip from the right side of the original.' From 0 to 400 mm, or 0 to 16".
Advanced settings for copy jobs Preset Settings values Function 'Positioning' 'Alignment': • 'Top left' • 'Top' • 'Top right' • 'Left' • 'Centre' • 'Right' • 'Bottom left' • 'Bottom' • 'Bottom right' 'Aligns the image on the media.' 'Horizontal shift' 'Shifts the image in the horizontal direction (after alignment to one of the positions given in 'Alignment').' From - 914 mm to 914 mm, or - 36" to 36".
Advanced settings for copy jobs 230 Preset Settings values Function 'Scale' '1:1' Scales the image to the original size. 'To media size' Scales to the selected media width. 'To standard size' Scales the image to fit the media size you select from a list. 'Custom' Scales the image to a custom percentage.
Advanced settings for copy jobs Preset category: 'Image' # Preset Settings values Settings values Function 'Original' 'Original type' 'Lines/text standard' 'Lines/text draft' 'Coloured original' 'Folded lines/text' 'Blueprint' 'Dark original' 'Photo' Define the type of original you use. For more information on choosing the correct original type, see ‘Advised settings for copy jobs’ on page 219. 'Background compensation' 'Auto' 'On' 'Off' Reduce the background noise of the image.
Advanced settings for copy jobs Preset Settings values Settings values Function The width of the original is a standard size. Note: Depends on the media series you define in Océ Express WebTools 'Custom' You can enter a size within the range of 210 to 914 mm, or 8.5 to 36". 232 Chapter 4 - Use the Printing System The width of the original is a custom size.
Advanced settings for copy jobs Preset Settings values Settings values Function 'Image' 'Colour highlighting' 'On' 'Off' When enabled all coloured information is printed darker on the original than black/grey information. For instance, marked or highlighted text becomes more visible. Note: It is only relevant for the copy modes: 'Coloured original', 'Lines/text standard', 'Lines/text draft', 'Folded lines/text', 'Dark original'.
Advanced settings for copy jobs 234 Preset Settings values Settings values Function 'Area to erase' 'Area to erase: X origin' From 0 to 914 mm, or 0 to 36" 'The horizontal offset where the erase area starts.' 'Area to erase: Y origin' From 0 to 6000 mm, or 0 to 250". 'The vertical offset where the erase area starts.' 'Area to erase: width' From 0 to 914 mm, or 0 to 36". 'The width of the area to erase.' 'Area to erase: length' From 0 to 6000 mm, or 0 to 250".
Advanced settings for copy jobs Preset category: 'Finishing' # Preset Settings values Function 'Delivery' 'Top Delivery Tray' Location on top of the printer, that deposits the sheet face-down. Note: Not all media types can be delivered to the 'Top Delivery Tray'. 'Fold' 'Back output' Location at the back of the printer, that deposits the sheet face-up. 'On' 'Off' When enabled and a finisher is installed, you can fold your output.
Make a copy and add a strip Make a copy and add a strip Introduction When you make a copy, you can add a strip to a document. Use 'Sheet size' to copy an original without a strip, and add a strip to the copy. You can add a strip at the top or bottom of a copy. Note: For more information on the cut size settings, see ‘Preset category:Layout ’ on page 227. Illustration How to make a copy and add a strip 1. Feed the original face up and centred on the original feeding table.
Make a copy and add a strip 4. Tap 'Cut size' under the 'Layout' preset. # 'Add a leading strip' 'Add a trailing strip' 5. Tap 'Add a leading strip' or 'Add a trailing strip', and define the values. 6. Make your settings and tap 'OK'. 7. Define the number of copies and tap the green button. Result The document is printed with a strip attached to the top or bottom.
Make a copy and remove a strip Make a copy and remove a strip Introduction When you have an original with a strip, you can remove the strip from your copy. Use the option on the user panel to copy an original with a strip, and remove the strip from the copy. You can remove a strip from the top, the bottom, the left, or the right side of the original. Before you begin When you remove a strip, make sure that you copy all the required information.
Make a copy and remove a strip Result The printer copies the original without the defined strip. You can also use this setting to copy a specific area of the original. For more information, see ‘Make a copy of a specific area of an original’ on page 240.
Make a copy of a specific area of an original Make a copy of a specific area of an original Introduction You can make a copy of a specific area of an original. Use the option 'Remove strip' to copy a specific area. Before you begin When you remove a strip, make sure that you copy all the required information. Note: For more information on the cut size settings, see ‘Preset category:Layout ’ on page 227. How to copy a specific area of an original 1.
Make a copy of a specific area of an original Result The printer copies a specific area of the original.
Make a copy and remove a specific area of an original Make a copy and remove a specific area of an original Introduction You can make a copy and delete a specific area of an original. You can use two settings: 'Area to erase: width' and 'Area to erase: length', to define the dimensions of the delete area. And you can use two settings: 'Area to erase: X origin' and 'Area to erase: Y origin', to define the relative position of the delete area on the sheet.
Make a copy and scale to another size Make a copy and scale to another size Introduction When you want to scale your copy to another size, you can make changes under the advanced settings. With the custom setting you can choose any scale percentage you want, between the range of 10 - 1000%. Note: For more information on the other scale modes, see ‘Preset category:Layout ’ on page 227. Scale your image 1. Feed the original face up and centred on the original feeding table.
Make a copy and scale to another size Result A copy of the original, scaled with your percentage, is made.
Make a copy on a cut sheet Make a copy on a cut sheet Introduction You can copy on cut sheet media when the required media type or size is not available on the media rolls of the printer. How to copy on a cut sheet 1. Feed the original face up and centred on the original feeding table. Note: The page orientation must be portrait. Note: You do not need to centre the original precisely. The exact position of the original is automatically detected by the scanner. 2. 3. 4. 5. 6.
Make a copy on a cut sheet 9. Place the cut sheet media on the media bypass of the printer. Note: Use the media size indication on the media bypass to align the cut sheet media correctly. When you use a B1 media size (707 mm) you must align the cut sheet media with the A1 indent. Result The printer copies on a cut sheet.
Make a copy with a stamp Make a copy with a stamp Introduction A stamp is a mark you can put on every copy. Before you begin To enable the stamp functionality, you must first create a stamp in Océ Express WebTools. For more information on how to do this, see ‘Create a stamp’ on page 150. How to make a copy with a stamp 1. Feed the original face up and centred on the original feeding table. Note: You do not need to centre the original precisely.
Advised settings for scan jobs Basic Scan Jobs - Default Advised settings for scan jobs Introduction A default scan job takes three steps: feed the original face up, select the location in the scan Smart Access, and tap the green button. When you change the presets or the advanced settings it is called an extended scan job. Advised settings for scan to greyscale or black and white file It is best to predefine the advised settings for scan jobs you do most often.
Advised settings for scan jobs Original document Original type Remarks Dark originals and dark transparent originals 'Dark original' The renewed 'Dark original' setting is best for all CAD originals with varying background. Diazo copies / "Chinese blueprints" 'Dark original' Blueprints with white lines on a blue background 'Blueprint' The image is inverted, that is white is converted to black.
Do a default scan job Do a default scan job Introduction When you want to scan an original and you do not make any settings the default presets are used. You only use the Smart Access to submit your job. You can see the presets that are used in the job settings section of your job. Illustration Do a default scan job 1. Feed the original face up and centred on the original feeding table. Note: You do not need to centre the original precisely.
Do a default scan job 2. Select the 'Scan' tile on the user panel. The scan Smart Access is visible. 3. Select the preferred location in the Smart Access and tap the green button. Note: When you do not select a location the file is sent to the public Smart Inbox. Note: Tap on 'Release the original' under the Smart Access, to release your original from the scanner. Result A scan to file is made, and sent to your preferred location.
Scan presets on the user panel Extended Scan Jobs - Locations and Presets Scan presets on the user panel Introduction When you do not make different settings in Océ Express WebTools, the printer uses the default presets for print, copy, and scan jobs. Below the presets you can use to change the settings for scan jobs on the multi-touch user panel are listed. The scan presets are divided in three categories: 'File type', 'File size', 'Image'.
Scan a photo to 'JPEG' format Scan a photo to 'JPEG' format Introduction When you want to scan a photo to 'JPEG' format, you can select the presets on the user panel. 1. Feed the original face up and centred on the original feeding table. Note: You do not need to centre the original precisely. The exact position of the original is automatically detected by the scanner. 2. Tap the 'Scan' tile on the user panel and select your preferred location in the scan Smart Access.
Scan CAD colour to 'TIFF' format Scan CAD colour to 'TIFF' format Introduction When you want to scan a 'CAD colour' to 'TIFF' format, you can select the presets on the user panel. 1. Feed the original face up and centred on the original feeding table. Note: You do not need to centre the original precisely. The exact position of the original is automatically detected by the scanner. 2. Tap the 'Scan' tile on the user panel and select your preferred location in the scan Smart Access.
Scan to a USB mass storage device Scan to a USB mass storage device Introduction When you insert a USB device in the user panel, you can scan to USB. Before you begin Before you scan to USB, make sure the right functionalities are enabled. For more information see, ‘Enable or disable USB’ on page 152. How to scan to a USB device 1. Feed the original face up and centred on the original feeding table. Note: You do not need to centre the original precisely.
Scan to an external location Scan to an external location Introduction When you want to scan an original and you do not make any settings the default presets are used. You only use the Smart Access to submit your job. In the Smart Access you can select the location you want to sent your scan to.
Scan to an external location 2. Select the 'Scan' tile on the user panel. The scan Smart Access is visible. 3. Select the preferred location in the Smart Access. Tap the 'Scan' tile once more, when you want to change the settings. 4. Tap the green button. Note: Tap on 'Release the original' under the Smart Access, to release your original from the scanner. Result A scan to file is made, and sent to your selected location. Access your location to retrieve the file.
Scan to a Smart Inbox and collect your file Scan to a Smart Inbox and collect your file Introduction When you scan a document on the printer, the public Smart Inbox is the default location you scan to. You can also choose another Smart Inbox as your location in the Smart Access of the user panel. Before you begin You can create your own Smart Inboxes in Océ Express WebTools. Once you have created the Smart Inboxes in Océ Express WebTools, they become visible in the Smart Access on the printer user panel.
Scan to a Smart Inbox and collect your file 2. Select the 'Scan' tile on the user panel. The scan Smart Access is visible. 3. Select the preferred Smart Inbox in the Smart Access. Tap the 'Scan' tile once more, when you want to change the settings. 4. Tap the green button. Note: Tap on 'Release the original' under the Smart Access, to release your original from the scanner. 5. Select your scan job in the Smart Access to see the preview of your job.
Scan to a Smart Inbox and collect your file 4. In the Smart Inbox, select your job. 5. In the bar above select 'Send to...', to send your job to the destination you want to save it in. Or select 'Save' to save your job locally. Result Your scanned file is saved at the preferred destination.
Save a scanned document on your mobile device Save a scanned document on your mobile device Introduction When you have access to Océ Mobile WebTools you can scan a document from the printer and save it on your mobile device. Before you begin Make sure you have a working connection, for more information see ‘Connect your mobile device to Océ Mobile WebTools’ on page 170. Save a scanned document on your mobile device On the multi-touch user panel: 1. Tap the 'Scan' tile. 2.
Available settings for scan jobs Extended Scan Jobs - Advanced Settings Available settings for scan jobs Introduction When you tap the 'Scan' tile on the multi-touch user panel, you can make your own settings. Apart from the preset tiles, you can select the advanced settings under 'All settings'. These settings are used for extended copy jobs. The following table gives an overview and a short description of the available settings on the printer.
Available settings for scan jobs Preset: 'File type' # Setting Settings values Settings values Function 'File type' Type 'TIFF' 'TIFF multipage' 'PDF' 'PDF multipage' 'PDF/A' 'PDF multipage' 'JPEG' 'CALS' 'The file type of the scanned image. The list of file types depends on scan to colour, greyscale, or black-and-white: CALS is only available when scanning to black-and-white; JPEG is not available when scanning to black-and-white.
Available settings for scan jobs Preset: 'File size' # 264 Setting Settings values Function 'Resolution' '100' '200' '300' '400' '600' 'The resolution of the scanned image in dpi.
Available settings for scan jobs Setting Settings values Function 'Remove strip' 'Top' 'Erase a strip from the beginning of the original.' From 0 to 400 mm, or 0 to 16". 'Bottom' 'Erase a strip from the bottom of the original.' From 0 to 400 mm, or 0 to 16". 'Left' 'Erase a strip from the left side of the original.' From 0 to 400 mm, or 0 to 16". 'Right' 'Erase a strip from the right side of the original.' From 0 to 400 mm, or 0 to 16".
Available settings for scan jobs Preset: 'Image' # Setting Settings values Settings values Function 'Original' 'Original type' 'Lines/text standard' 'Folded lines/text' 'Coloured original' 'Artwork' 'Map' 'Blueprint' 'Dark original' 'Photo' Define the type of original you use. For more information on choosing the correct original type, see ‘Advised settings for scan jobs’ on page 248. 'Background compensation' 'On' 'Off' 'Auto' Reduce the background noise of the image.
Available settings for scan jobs Setting Settings values Settings values Function The width of the original is a standard size. Note: Depends on the media series you define in Océ Express WebTools 'Colour mode' 'Colour' 'Greyscale' 'Black and white' 'Custom' You can enter a size within the range of 210 to 914 mm, or 8.5 to 36". The width of the original is a custom size. None 'Defines whether a colour, greyscale or black-and-white scan must be made.
Available settings for scan jobs Setting Settings values Settings values Function 'Image' 'Colour highlighting' 'On' 'Off' When enabled all coloured information is printed darker on the original than black/grey information. For instance, marked or highlighted text becomes more visible. Note: It is only relevant for the modes: 'Coloured original', 'Lines/text standard', 'Lines/text draft', 'Folded lines/text', 'Dark original'.
'File type' 'File type' Depending on the colour mode and file type you select, the values for the compression mode and organisation change. For some file types and some situations, the compression and organisation settings cannot be set. The list below helps you to define the correct file type and colour mode, and shows you which compression and organisation settings are possible.
'File type' Colour mode: Greyscale # 'Colour' mode 'Greyscale' 270 'File type' 'Organisation' 'Compression' 'JPEG quality' 'TIFF' 'TIFF multipage' 'Raw' 'Striped' 'Tiled' 'LZW' 'Packbits' 'None' Not applicable 'PDF' 'PDF multipage' Not applicable 'Flate' 'LZW' 'None' Not applicable 'JPEG' 'Maximum' 'High' 'Medium' 'Low' 'Flate' 'None' Not applicable 'JPEG' 'Maximum' 'High' 'Medium' 'Low' Not applicable 'Maximum' 'High' 'Medium' 'Low' 'PDF/A' 'PDF/A multipage' Not applicable 'JPEG'
'File type' Colour mode: Black and White # 'Colour' mode 'File type' 'Organisation' 'Compression' 'JPEG quality' 'Black&white' 'TIFF' 'TIFF multipage' 'Raw' 'Striped' 'Tiled' 'Group 4' 'Group 3' 'Packbits' 'None' Not applicable 'PDF' 'PDF multipage' Not applicable 'Group 4' 'Flate' 'LZW' 'None' Not applicable 'PDF/A' 'PDF/A multipage' Not applicable 'Group 4' 'Flate' 'None' Not applicable 'CALS' Not applicable Not applicable Not applicable Chapter 4 - Use the Printing System 271
Make a scan and remove a strip Make a scan and remove a strip Introduction When you have an original with a strip, you can remove the strip from your scanned file. Use the option 'Remove strip' on the user panel to scan an original with a strip and remove the strip from the file. You can remove a strip from the top, the bottom, the left, or the right side of the original. Before you begin When you remove a strip, make sure that you scan all the required information.
Make a scan and remove a strip 6. Select'Top', 'Bottom', 'Left', or 'Right' and define the values. 7. Make your settings and tap 'OK'. 8. Tap the green button. Result The printer scans the original to file without the defined strip. The file is sent to your preferred location. Default you can find your file in the public Smart Inbox in Océ Express WebTools.
Pause, resume, or stop an active job Pause, Stop, or Clear the System Pause, resume, or stop an active job Introduction When you want to pause, resume, or stop an active job there are several things you can do. How to 'Pause' or 'Resume' an active print job # Action Steps 1.'Pause' Tap on the active job in the dynamic bar of the user panel. The queue opens and 'Pause' is visible in the dynamic bar . Tap 'Pause' to pause the printer. The 'Pause' tile turns into a 'Resume' tile. 2.
Pause, resume, or stop an active job How to stop an active print job in Océ Express WebTools # Step Action Result 1 Open the 'Jobs' tab. 2 In the 'Jobs - Queue' section tick the box in front of the job you want to delete and click 'Delete'. The system aborts and deletes the job.
Clear the system Clear the system When to do On the printer user panel, you can remove all print and copy jobs from the system. How to clear the system On the multi-touch user panel: 1. Tap the 'System' thumbnail in the dynamic bar . A new window opens. 2. In the 'Setup' list in the bottom right corner of the screen, select 'Clear system'. A wizard opens. Note: Make sure you have saved all the information. All print and copy jobs are removed. 3.
Chapter 5 Maintain the Printing System
Update the system software Update your System Update the system software Introduction Océ Express WebTools offers an option to update the system software. You can find these settings under the 'Support' - 'Update' tab. The update option has the following functionalities: • load and remotely apply security and system software patches onto the controller • check the last patch successfully applied • check the execution status of the latest patch applied ('Success' or 'Failure').
Update the system software You must wait approximately 15 minutes for the files to upload. The progress bar, at the bottom of the page, indicates the progress. 3. When the upload is finished, click 'Ok'. A dialogue window appears. 4. To start the installation click on'Ok'. When you do this, a warning message is displayed. The user panel now displays the message 'Do not switch off the system.', 'The system is installing the software.', 'This may take a while.'.
Switch off the printing system Move the Printing System Switch off the printing system Introduction When you want to switch off the printing system completely, you have to take a few steps. 1. Use the on / off button at the front of the printer to switch the printing system off. The lighted button starts to blink. Note: You can also use the 'Shut down' button in Océ Express WebTools. Attention: Wait until the on / off button stops blinking.
Switch off the printing system 2. Switch off the power switch at the back of the printing system (A).
Disconnect the network cable and the mains supply cable Disconnect the network cable and the mains supply cable Attention: Make sure the main power switch (A) is in 'off' position. 1. Disconnect the network cable from the network connection at the back of the printer (C). 2. Disconnect the 'Power' cable form the wall socket. 3. Disconnect the other side of the 'Power' cable from the power connection at the back of the printer (B) (on the left).
Move and re-adjust the printing system Move and re-adjust the printing system Introduction When you move the printing system to a new location, you must check if it needs readjustment to ensure the best output quality. You need two tools for the adjustment procedure. You can find these tools behind the lower right front cover.
Move and re-adjust the printing system 2. Pull firmly to open the media drawer. 3. Slide the lower left front cover (1) to remove it. 4. Check if the level indicator arrow is exactly on the middle of the marker. If no, continue with step 5.
Move and re-adjust the printing system If yes, continue with step 9. 5. Slide the lower right front cover (11) to remove it, and get access to the tools you need for the adjustment procedure.
Move and re-adjust the printing system 6. Loosen the nut with the key wrench. 7. Use the Allen key to adjust the level, until the level indicator arrow is exactly on the middle of the marker.
Move and re-adjust the printing system 8. Lock the nut with the key wrench. 9. Place the lower left front cover back.
Move and re-adjust the printing system 10. Place the tools and the lower right front cover back. 11. Close the media drawer.
Connect the mains supply cable and the network cable Connect the mains supply cable and the network cable Attention: Make sure the power switch(B) is in 'off' position. 1. Plug the mains supply cable in the power connection, at the back of the printer (A) (on the left hand side). B C A 2. Plug the other side of the mains supply cable into the wall socket. 3.
Switch on the printing system Switch on the printing system Attention: Make sure the mains supply cable (A) is plugged in. Attention: Make sure the network cable (C) is plugged in. 1. Switch on the power switch at the back of the printing system (B). B A [230] The power switch at the back of the printer.
The media drawer Replace the Media The media drawer Illustration 4 5 3 2 1 Component - function table # Nr Component Description / Function 1 roll holder Carries the media roll 2 media roll 1 Media placed on roll holder in first position. 3 media roll 2 (optional) Media placed on roll holder in second position. Note: The scanner calibration sheet is located at the back of roll 2.
The media drawer 292 Nr Component Description / Function 5 clean cut button Button used to trim a strip of a new or damaged media roll.
Remove a media roll Remove a media roll Attention: Handle the media roll with care. A dented media roll can damage the printer. Attention: Do not open the media drawer during the printing process. Caution: Watch your fingers when you handle the media roll. Caution: When you want to remove an A0 media roll from position 2 make sure to bend your knees, as indicated below, to spare your back.
Remove a media roll Illustration How to remove a media roll 1. Pull firmly on the media drawer to open it.
Remove a media roll 2. Roll the media back manually, to remove the media from the metal paper guide. 1 3. Use both hands (as indicated) to lift the roll holder with the media roll, and put it on the roll loading station. 4. Pull the handle of the roll holder locking mechanism towards you, and remove the roll holder from the core of the media roll.
Remove a media roll Put the empty roll holder back into the drawer (as shown in the illustrations) 2 1 5. Remove the media roll from the roll loading station. Store it in a safe place, so that it cannot fall over or roll away.
Unpack the media roll Unpack the media roll Attention: Handle the media roll with care. A dented media roll can damage the printer. Attention: Please refer to the list of ‘Preferred Océ media types and sizes’ on page 365 to find the corresponding media name that you must select. Attention: Always write the correct media name inside the core, after you unpack the media roll.
Unpack the media roll 2. Remove the plug from the media roll. 3. Carefully remove the media roll from the box. 4. Remove the other plug and plastic around the media roll.
Load a media roll (position 1) Load a media roll (position 1) Note: When your printing system is equipped with an additional media roll, it is advised to load an A0 or E-size media roll on position 1 and an A2 or C-size media roll on position 2. Caution: Watch your fingers when you handle the media roll. How to load a media roll on position 1 1. Pull firmly to open the media drawer. 2. Place the new media roll on the roll loading station. 3.
Load a media roll (position 1) Slide (2) the roll holder into the right side of the core of the new media roll. 2 1 4. Align the roll with the centre of the correct size indicator on the roll holder and release the handle of the locking mechanism.
Load a media roll (position 1) Note: When you use a B1 media size (707 mm), you must align the media roll with the A1 indent. 5. Remove the tapes from the new media roll. Use both hands (as indicated) to place the media roll in the media drawer.
Load a media roll (position 1) 6. Use both hands to turn the media roll backwards (1) until the media flap has passed the metal paper guide. 1 7. Use both hands to slide the media under the metal paper guide (2) until the media is transported automatically.
Load a media roll (position 1) 8. If necessary, press the clean cut button to trim a strip of the new media roll. Press once for a strip of approximately 20 cm, or hold the button and release it when the strip has the desired length. 9. Close the media drawer. Note: Do not open the media drawer during loading. 10. The user panel displays the message that new media is detected. Follow the steps in the wizard to define the correct media type and size, when not detected automatically.
Load a media roll (position 2) Load a media roll (position 2) Note: When your printing system is equipped with an additional second media roll, it is advised to load an A0 or E-size media roll on position 1 and an A2 or C-size media roll on position 2. Caution: Watch your fingers when you handle the media roll. Caution: When you want to load an A0 media roll on position 2 make sure to bend your knees, as indicated below, to spare your back. How to load a media roll on position 2 1.
Load a media roll (position 2) Slide (2) the roll holder into the right side of the core of the new media roll. 2 1 4. Align the roll with the centre of the correct size indicator on the roll holder and release the handle of the locking mechanism. Note: When you use a B1 media size (707 mm) you must align the media roll with the A1 indent.
Load a media roll (position 2) 5. Remove the tapes from the new media roll. Use both hands (as indicated) to place the media roll in the media drawer. 6. Use both hands to turn the media roll backwards (1) until the media flap has passed the metal paper guide.
Load a media roll (position 2) 7. Use both hands to slide the media under the metal paper guide (2) until the media is transported automatically. 2 8. If necessary, press the clean cut button to trim a strip of the new media roll. Press once for a strip of approximately 20 cm, or hold the button and release it when the strip has the desired length. 9. Close the media drawer.
Load a media roll (position 2) Note: Do not open the media drawer during loading. 10. The user panel displays the message that new media is detected. Follow the steps in the wizard to define the correct media type and size, when not detected automatically.
Change the media type and media size Change the media type and media size Introduction When you load a new type of media, the system automatically detects the new media and can ask you to enter the correct media type and size. When the media type or size defined on the system, are not correct you can change these settings. Illustration Define the media type and size when you load new media On the multi-touch user panel: 1. A window opens when you load new media. 2.
Refill the toner Refill the Toner Refill the toner Introduction When a ‘Refill toner’ message appears on the user panel, you need to refill the toner. Note: Make sure you use toner suitable for the PlotWave 340/360. Note: You must use only one bottle of toner at a time. When you use more than one bottle, the compartment will flood and toner will spill. Note: When you have refilled the toner two consecutive times, you must also replace the residual toner container.
Refill the toner How to refill the toner 1. Open the toner compartment. 2. Shake the toner bottle well. Leave the bottle closed. 3. Place the bottle on the refill opening of the toner unit.
Refill the toner 4. Pull the slider towards you to open both the bottle and the refill opening of the toner unit. 5. Tap the toner bottle gently (sideways), to let the toner flow from the bottle. 6. When the toner bottle is empty, return the slider of the toner unit to the original position to close the refill opening and the toner bottle. You can now remove the toner bottle from the opening.
Replace the residual toner container Replace the residual toner container Introduction When you refill the toner, you also need to replace the residual toner container. Attention: Do not replace the container during the printing process. You can replace the container when the printer is on. How to replace the residual toner container 1. Open the residual toner compartment.
Replace the residual toner container 2. Remove the full residual toner container. Note: The residual toner container can be disposed normally. 3. Place the empty residual toner container. 4. Close the residual toner compartment.
Clean the scanner Maintain the Scanner Clean the scanner Introduction 5 6 7 8 9 4 3 2 10 1 # Component Description / Function 1 originals exit Exits originals for reception into the front original tray. 2 original size ruler Use this ruler to measure the original. 3 original feed rollers A set of rollers used to transport the original. 4 scanner top cover Top cover of the scanner. 5 scanner open levers Two levers (left and right) to open the top cover of the scanner.
Clean the scanner 10 Component Description / Function original feeding table Use this table to feed the original into the scanner. When to do The copy and scan quality can decrease if: • the transparent contact plates are dirty or static, • the original support rollers are dirty, and you use transparent originals. Thus clean the scanner to ensure top quality output. How to clean the scanner 1.
Clean the scanner A locking mechanism prevents the scanner top cover from closing. Attention: To clean the scanner use the soft lint-free muslin towels from the scanner cleaning kit. 2.
Clean the scanner • The original support rollers (6) Rotate the rollers to clean them. • The transparent contact plates (9) Wipe off any soiled areas. 3. Wipe all the cleaned parts once again using a dry Muslin towel. Caution: Watch out, not to get your fingers caught in the scanner top cover. 4. Press the scanner top cover down gently with both hands, to close it. Note: Check that the left and right scanner open levers are locked into position.
Calibrate the scanner Calibrate the scanner Introduction You can calibrate the scanner when you are not satisfied with the copy or scan quality. Use the calibration wizard to calibrate the scanner. Before you begin Clean the scanner before you start the calibration procedure. Dirty parts of the scanner cause a decreased copy and scan quality. For more information, see ‘Clean the scanner’ on page 315. Open the media drawer to find the scanner calibration sheet, at the back of roll 2.
Calibrate the scanner 3. Tap the 'Scanner calibration' tile. A wizard opens up. 4. Follow the instructions in the wizard. 5. Insert the scanner calibration sheet when instructed in the wizard. 6. Tap the green button to start the scanner calibration. Note: 'Calibrating the scanner takes between 5 to 10 minutes.
Chapter 6 License Management
Introduction to license management Introduction to license management Introduction For certain applications your printer uses, you need to activate a license. You can activate them in Océ Express WebTools. The following workflow describes how you can do this. The workflow 1. View the current active licenses. You can make a list of new options you need, and make a list of license numbers. Océ needs the list of new options and the license numbers to create a new license file. 2.
Check your licenses Check your licenses About the licenses The license section in Océ Express WebTools allows you to manage the licenses that are active on your system. A license is needed to activate certain functions on your printer. License information overview Open the 'Support' - 'Licenses' tab in Océ Express WebTools to view the available licenses. You can view the license information for the following purposes: • Check the active licenses on license state, license type, and license duration.
Save the currently active licenses Save the currently active licenses Introduction You can save all active licenses into one single file. When to do Save the currently active licenses before you start a license activation job, or when you want to save the current license situation. How to save the license information Note: For this procedure, you need to log in as a System administrator or Power user. 1. Open the 'Support' - 'Licenses' tab. 2. Click on the 'Save' button. The 'Save licenses' window opens.
Install a new license Install a new license Introduction The Océ applications and optional functions are protected against unauthorised use. You need to activate a license to enable an application. Under the 'Licenses' tab in Océ Express WebTools you can upload new license files. Note: After the license is uploaded you must restart your system to activate the license file. Note: For this procedure you need to log in as a System administrator or Power user.
Install a new license Note: When you do not check the box for agreement, your license will not be installed. 5. Click 'Next'. 6. Click 'Ok' to start the activation of the license file. A message appears when the process is completed. 7. Restart the system to activate the changes. Result • When you update an expired license, the new license file overwrites the previous license file. • When you upload a new license, the license state in the overview is changed from 'Not authorised' to 'Authorised'.
Chapter 7 Account Management
An overview of Océ Account Center An overview of Océ Account Center Introduction Use Océ Account Center to manage the account information of print jobs, copy jobs, and scan jobs for your Océ devices. Note: For this application a separate user manual is available. Visit http://global.oce.com/support, select your printer and find your manual in the list. Definition Océ Account Center consists of the following two software modules: • Océ Account Console.
An overview of Océ Account Center Illustration User roles and tasks in Océ Account Center # Users Tasks 1) Administrator • Create, manage, and delete the account dialogue. • Publish the account dialogue to Océ Express WebTools and the user panel. 2) Users • Use the dialogue of Océ Express WebTools to enter the ac- count information for print jobs, copy jobs, and scan jobs.
Introduction to Océ Account Console Océ Account Console ® Introduction to Océ Account Console Definition Océ Account Console is installed on the administrator's workstation. Access to Océ Account Console is password protected and limited to the administrator. Purpose Océ Account Console has the following functionalities: • Manage, preview, and publish the account information dialogue for Océ Account Logic. • Retrieve and export the log files. • Manage the devices.
Summary of Océ Account Console Summary of Océ Account Console Main parts of Océ Account Console An administrator uses Océ Account Console to perform a number of maintenance and configuration tasks. The main functional areas of Océ Account Console are described in the table below. Main parts of Océ Account Console# Part Description The 'Dialogue' tab 'Fields' section. • Create an accounting dialogue. The accounting dialogue consists of a number of accounting fields. • Save an accounting dialogue.
Summary of Océ Account Console Part Description The 'Devices' tab 'Devices' section. • 'Create...'. Use this option to create a new device. • 'Delete'. Use this option to remove the device. The log data for the device is removed as well. Please note that this action cannot be reversed. • 'Edit...'. Use this option to change the values for a device. • 'Delete log data'. Use this option to remove log data of a device. 'Tasks' section. • 'Compress database'. Use this option to clean up the database.
Summary of Océ Account Console Part Description The 'Administration' screen. The administrator screen enables you to perform the following actions. • Change the password. • Publish the data that are retrieved from other applications. • Define the remaining settings for Océ Account Console. • Set the regional settings -Application language -Units of measure (metric or imperial values) -Units of measure of the print area (metric or imperial values).
Enable account management in Océ Express WebTools Enable account management in Océ Express WebTools Introduction To enable account management you can define the values in Océ Express WebTools Definition The account information requirements are defined and managed by the administrator. How to define the 'Logging and accounting' settings Open the 'Preferences' - 'System defaults' tab, and under 'Job management' enable the 'Force entry of accounting data'.
Enable account management in Océ Express WebTools Setting Value Description 'Number of days to keep log files' numeric value Enter a value between 1 and 99 days. Accounting data missing In case the required accounting data is missing, the icon is displayed in front of the job in the 'Smart Inbox'. To enter the missing accounting data, select the job and click 'Edit'.
Accounting workflow Accounting workflow Introduction After the administrator configures the settings, accounting can be integrated in the workflow. Workflow 1. Define an accounting dialogue and publish it. 2. Add the Océ PlotWave 340/360 to the devices in Océ Account Console and configure the tasks. Note: Try to retrieve log data every day, when the printer is On. 3. Run the task update dialogue for the PlotWave 340/360, so the printer recognises the dialogue. 4.
Chapter 8 Support
'Counter history' 'Counter history' Introduction Navigate to the 'Support' - 'Counter history' tab to get an overview of the consumables used per printed job. The table below gives an overview of the various functionalities you can access in the 'Counter history' to sort, group, save, or print the information you need. Note: To access the 'Counter history' functionality you must log on as a Key operator or as a System administrator.
'Counter history' Functionality Description 'View total info' Select 'View total info' in the upper right hand corner of the counter history list, when you want to have a complete overview with job counter information. Click on a group name to display counter information for all the jobs in the group. Click on a job name to display counter information for the selected job.
View events View events Introduction Feedback on errors related to print jobs is displayed in the event list. You can open the event list when you click on 'View events' in the 'Jobs' tab in Océ Express WebTools. Next to this, you can make additional settings to receive more feedback. Additional settings to view events The settings you can make to get additional feedback from the system are listed below: 1. Open the 'Preferences' - 'System defaults' tab. 2.
Event messages Event messages Introduction You can open the event list when you click 'View events' in the 'Jobs' tab. Overview event messages # Event message Troubleshoot 'Partially printed job aborted due to reception problem (protocol error, connection failure, spoolfull)' • Check the structure and keywords of the Océ 'Job aborted due to reception problem (protocol error, connection failure, spool-full), nothing was printed' • Check the structure and keywords of the Océ Job Ticket.
Event messages Event message Troubleshoot 'PS/PDF limitation, one or more The Postscript or PDF file causes an internal pages not correctly printed' printer error. • Try to print it from an application using the Océ Windows® Printer Driver. • If the error persists, contact Océ Service. 'PS/PDF resource issue (memo- The Postscript or PDF file is complex and the ry, disk), one or more pages not printer does not have enough memory to process correctly printed' it.
Event messages Event message Troubleshoot 'Job was deleted from the queue The job has been deleted from the print queue after a media request timeout' because the time-out of the media request expired and the 'Action after media request time-out' is set to 'Delete the job' • Reprint the job from the submission application or from the Smart Inbox.
Event messages 344 Event message Troubleshoot 'Print settings conflict: the document is identified and printed with the settings embedded in the file' The print job contains a non-supported structure of embedded Océ Job Tickets. The settings you have selected in the submission application are not used. Instead, the Océ Job Ticket settings embedded in the file are used for printing and identification of the job. The job will appear in the print queue and the Smart Inbox with its original name.
Remote Service Remote Service Introduction Océ Express WebTools offers remote services from the printer to Océ, or from Océ to the printer. You can edit these settings in the 'Support' - 'Remote Service' tab in the Océ Express WebTools. 'Remote Service' has the following options: • 'Configure proxy': Configure a secure internet connection via a proxy server between the printer and Océ. • 'Check connection': Check the connection between the printer and Océ.
Remote Service 2. A message diplays the answer, within 30 seconds. When configured correctly, the message: 'The system is connected to Océ Remote Service' is displayed. 3. Now the system is able to send data to Océ. For example, Océ Meter Manager, or Océ 'Remote Service' information. Note: For the online viewing, approval of meter reads, or service call entry via the web please refer to the company website. On the website you can create an account (“My account”) to request access to both services.
Remote Service The system creates a zip file that contains the technical and audit log files in a textual format. You can save the zip file locally.
How to solve problems with jobs Solve Problems How to solve problems with jobs 1. When there is a problem with a job, the colour of the green 'Jobs - Queue' bar in Océ Express WebTools turns red. The System Monitor section of Océ Express WebTools displays the message: 'User intervention required'. The job that has the problem remains in the queue as an active job, displayed in bold fonts. 2. On the user panel detailed information about the problem is displayed.
Clear an original jam in the scanner Clear an original jam in the scanner Introduction When an original jam occurs in the scanner, the message 'Scanner original jam' appears on the user panel. You must remove the original from the scanner. When an original jam often occurs: • Check if you used the correct type of original. • Check if you have to use a carrier sheet. • Check if the original is damaged before you insert it. How to remove a jammed original 1.
Clear a media jam in the heater section Clear a media jam in the heater section Attention: During normal use the fuser has to remain closed. Only open it to remove the media after a media jam. When a media jam occurs in the heater section, take the following steps: 1. Wait a few moments to let the heater cool down.
Clear a media jam in the heater section 2. Use the media jam clearance handle to open the upper back cover. 3. Remove any jammed printing material from the fuser section. 4. Press the green knob on the media jam clearance handle and close the upper back cover. Note: Make sure you close the upper back cover properly: make sure you hear a click.
Clear a media jam in the media bypass section Clear a media jam in the media bypass section When a media jam in the media bypass section occurs, take the following steps: 1. Open the lower front cover.
Clear a media jam in the media bypass section 2. Lower the media bypass, by pressing the handles on the left and the right. 3. Remove any jammed media.
Clear a media jam in the media bypass section Note: When the material cannot be removed easily, open the upper back cover with the media jam clearance handle to access to the jammed material. For more information, see ‘Clear a media jam in the heater section’ on page 350). 4. Pull up the media bypass. 5. Close the lower front cover.
Clear a media jam in the roll feed section Clear a media jam in the roll feed section When a media jam in the roll feed section occurs, take the following steps: 1. Firmly pull the media drawer to open it. 2. Remove any jammed printing material from the paper path and, if necessary, pull back the media and rewind it. 3. Reload the media roll if necessary, and press the clean cut button to trim a strip of the media roll. 4. Close the media drawer.
Print a demo print Print a demo print When to do You can print a demo print to check if the printer works correctly. How to print a demo print On the multi-touch user panel: 1. Tap the 'System' thumbnail. A window opens. 2. In the 'Setup' list in the bottom right corner of the display, select 'Test prints'. A wizard opens. 3. Select 'Demo print'. 4. Tap Ok. A demo print is printed.
Print a test print Print a test print When to do Print a test print from roll 1 or 2 at the request of the Océ Helpdesk. The test print provides information that can help to solve quality problems. How to print a test print On the multi-touch user panel: 1. Tap the 'System' thumbnail. A window opens. 2. In the 'Setup' list in the bottom right corner of the display, select 'Test prints'. A wizard opens. 3. Select 'Test print from roll 1' or 'Test print from roll 2'. 4. Tap Ok. A test print is printed.
Print the print density chart Print the print density chart When to do To influence the toner usage of your printer you can print the print density chart and adjust the print density offset. A negative value reduces the toner usage, a positive value increases the toner usage. Print the print density chart On the multi-touch user panel: 1. Tap the 'System' thumbnail. A window opens. 2. In the 'Setup' list in the bottom right corner of the display, select 'Test prints'. A wizard opens. 3.
Chapter 9 Specifications of the printer
Specifications Specifications Technology # Component Specifications Description Black and white all-in-one wide format print, copy, scan system with colour scanner Imaging technology Electrophotography (LED), organic photo conductor (OPC), clean closed toner system, Océ Radiant Fusing technology Toner/Ink type Océ black toner: 0.
Specifications Component Specifications Roll width 297 - 914 mm; 11 - 36" Output delivery Top delivery tray Media type Paper, Recycled Paper, Transparent, Translucent, Paper, Vellum, Film. User panel # Component Specifications Description Océ ClearConnect multi-touch user panel Size (WxDxH) 300 x 220 x 40 mm; 11.8 x 8.7 x 1.6". Multi-touch display: 264mm; 10.4" Resolution 800 x 600 dpi Number of colours 16.
Specifications Scanner # Component Specifications Description Contact Image Sensor (CIS) with Océ Colour Image Logic technology Scan resolution 600 x 600 dpi Scan speed Copying: 7 m/min; 23 ft/min Black & white scanning: 14.6 m/min; 47.9 ft/min Colour scanning: 5.1 m/min; 16.
Specifications Component Specifications Power consumption Sleep mode: 41 W (115 V / 60 Hz: 39 W) Standby mode: 88 W (115 V / 60 Hz: 92 W) Print mode: 1.4 kW (115 V / 60 Hz: 1.5 kW) Per print: 45 Wh/A0 (EPA ENERGY STAR TEC method Recycle Hardware: made of steel or highly recyclable plastics: up to 95% of the engine can either be upcycled or recycled. Remaining 5% are non-toxic waste.
Specifications 364 Component Specifications Software Océ View Station, Océ Repro Desk® Studio, Océ Repro Desk Web Client, Océ Repro Desk Select, Océ Repro Desk Professional, Océ Client Tools Chapter 9 - Specifications of the printer
Preferred Océ media types and sizes Preferred Océ media types and sizes Introduction Océ machines and media are matched for the best quality and performance. Océ recommends the use of approved Océ media. You can receive a list of media (that includes plain or recycled paper, transparent paper, coloured papers, and different polyester films) from your Océ representative.
Preferred Océ media types and sizes Name Europe Weight Name US Weight Translucent 68 gr Translucent 18lb Vellum 75 gr Vellum 20lb Note: Visit the company website for the latest information.
Chapter 10 Contact
Online support for your product Online support for your product Introduction Océ offers comprehensive support for your product on the website: http://global.oce.com/ Here you can find the latest information that can help you to take full benefit of your product. Furthermore you can also find answers to your questions.
Online support for your product Addresses local Océ organisations For the addresses of local Océ organisations visit: http://global.oce.com/contact/countries Comments Send your comments by e-mail to: itc-userdoc@oce.
Reader's comment sheet Reader's comment sheet Questions Have you found this manual to be accurate? O Yes O No Were you able to operate the product, after reading this manual? O Yes O No Does this manual provide sufficient background information? O Yes O No Is the format of this manual convenient in size, readability and arrangement (page layout, chapter order, etc.
Reader's comment sheet ------------------------------------------------------------------------------------------------------------------------------Date: This reader's comment sheet is completed by: (If you prefer to remain anonymous, please do fill in your occupation) Name: Occupation: Company: Phone: Address: City: Country: Please return this sheet to: Océ-Technologies B.V. For the attention of ITC User Documentation. P.O.
Index Index A Access control Enable .................................................129–130 Account management Océ Express WebTools .................................334 Action after media request time-out Action after media request time-out .............161 Active job description ...............................................45, 59 Add a strip a leading or trailing strip ...............................236 Add leading strip Sheet settings ................................................
Index description ....................................................266 Colour mode black and white ...................................149, 271 colour ..................................................147, 269 description ....................................................266 greyscale ..............................................148, 270 Components media drawer description .............................................32, 291 Components printer description ..............................................
Index Basic settings ................................................100 Demo print print .............................................................356 Direct print print with or without ....................................210 Disconnect mains supply cable ........................................282 network cable ...............................................282 Documentation Available documentation ................................16 Océ Express WebTools ...................................
Index Green button description ...............................................33, 45 Smart Access ...................................................47 Green button approach default job ....................................................182 H Horizontal shift Layout settings .............................................102 I Icons E-shredding states ...........................................88 job states .........................................................83 remote service states .................
Index upload ..........................................................325 Line/text Print optimisation ........................................103 Live scan view description ......................................................45 Load Media roll (position 1) .................................299 Media roll (position 2) .................................304 settings from a file ..........................................98 Local scan destination description ...................................................
Index Move the printing system description ....................................................283 N Network cable connect ..................................................26, 289 disconnect ....................................................282 Network duplex mode Network duplex mode ..................................179 Network settings Océ Express WebTools .................................123 Network speed Network speed .............................................179 New licenses ...................
Index E-shredding states ...........................................88 print job settings user panel ..........................214 remote service states ........................................87 scanner states ..................................................87 system states ...................................................86 toner states .....................................................87 Overwrite passes Overwrite passes ...........................................139 P Paper preferred media ....
Index Printer top cover description ......................................................28 Printing system footprint .........................................................25 move ............................................................283 re-adjust .......................................................283 switch off ......................................................280 switch on ...............................................27, 290 Problems with jobs solve ...................................
Index Scan job presets ............................................140 Scan jobs and the cloud ..................................................71 CAD colour scan to TIFF ............................254 clear an original jam .....................................349 description ....................................................248 photo scan to JPEG ......................................253 settings overview ...........................................262 Scan presets on the user panel ...................
Index Specifications media sizes ....................................................366 of the printer ................................................360 Spool threshold Spool threshold ............................................176 Stamp description ...........................................231, 247 Standard Print optimisation ........................................103 Start value for ### in the scan file name General scan job settings ..............................105 Status light description ......
Index print .............................................................212 USB port description ...............................................28, 33 User intervention required message ........................................................348 User panel components ....................................................33 description ......................................................28 introduction to ...............................................43 time-out ...........................................
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- Beyond the Ordinary o Printing for Professionals Creating global leadership in printing Canon and Océ have joined forces to create the global leader in the printing industries. Our customers can choose from one of the industry's broadest range of products backed by best-in-class service and support organisations.
