PageScope Direct Print Ver. 1.
Contents Contents 1 2 3 4 Introduction 1.1 System Requirements ..................................................................1-1 1.2 Main Features ................................................................................1-2 1.3 Copyright Information ..................................................................1-4 Installing PageScope Direct Print 2.1 Installing ........................................................................................2-1 2.2 Uninstalling..........
Contents 6 Printing 6.1 Using the Appropriate Icon on the Desktop .............................. 6-1 6.2 Using the Shortcut Menu (Displayed by Right-Clicking) .......... 6-3 6.3 Specifying a File From the Main Window ................................... 6-5 6.4 Using Hot Folders......................................................................... 6-6 6.4.1 7 8 9 Setting up hot folders ................................................................. 6-6 6.4.
1 Introduction 1 Introduction PageScope Direct Print is an application for sending files such as PDF and TIFF files directly to a printer. A file can be printed by dragging it to the appropriate icon on the desktop or by using the Windows shortcut menu (displayed by right-clicking), or the file can be printed automatically by using hot folders. In addition, job settings, which consist of specified print settings, can be programmed. 1.
1 1.2 Introduction Main Features Printing by dragging a file to the appropriate icon on the desktop A file can easily be printed by dragging it to the appropriate icon on the desktop. In addition, a desktop shortcut can be created for each job setting, allowing you to print using the print settings that best meet your needs.
Introduction 1 Security functions The settings can be saved by each user logged onto Windows. Users with administrator privileges can use the settings of all users. However, a general user has limitations applied when using the settings of other users.
1 1.3 Introduction Copyright Information Trademark Acknowledgements KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or registered trademarks of KONICA MINOLTA HOLDINGS, INC. PageScope is a trademark or a registered trademark of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. Ethernet is a registered trademark of Xerox Corporation. Microsoft® and Windows® are registered trademarks of Microsoft Corporation in the United States and other countries.
Installing PageScope Direct Print 2 Installing PageScope Direct Print 2.1 Installing 2 Install PageScope Direct Print onto your computer. ✎ Note When installing onto Windows 2000 or Windows XP, be sure to log in with administrator privileges. Quit all applications (including virus detection programs) that are running.
2 Installing PageScope Direct Print 3 Click the [Next] button. The License Agreement dialog box appears. 4 Read the end user license agreement, and then select “I accept the terms in the license agreement”. 5 Click the [Next] button. A dialog box appears, allowing you to select the folder where the file or folder is to be copied to. 6 To install the application into a folder other than the one indicated, click the [Change] button, and then specify the folder where you wish to install the application.
Installing PageScope Direct Print 2 7 Click the [Next] button. The following dialog box appears. 8 Click the [Install] button. The installation begins. Once the installation is completed, the following dialog box appears.
2 Installing PageScope Direct Print 9 Click the [Initialize] button. The compatible printers on the network are detected and appear in the Add Printer dialog box. ✎ Note If no compatible printers can be found on the network, only “Manual Setting” appears in the list. In addition, if the enhanced security function has been set from the printer, the printer cannot be detected and only “Manual Setting” appears. In this case, click the [Cancel] button to quit initializing.
Installing PageScope Direct Print 2 11 Click the [Add] button. The Printer Setting dialog box appears. 12 Specify the appropriate printer settings. ❍ ❍ ❍ On the “Option” tab, specify the option configuration for the printer. For details on the various settings, refer to “Adding a Printer” on page 4-1. The printer settings can also be changed after it is registered. For details, refer to “Changing Printer Settings” on page 4-9. 13 Click the [OK] button.
2 Installing PageScope Direct Print ✎ Note After the message indicating the completion of the initial setup appeared, a message may appear, recommending that the computer be restarted. If this message appears, follow the on-screen instructions to restart Windows.
2 Installing PageScope Direct Print 2.2 Uninstalling Uninstall PageScope Direct Print by using “Add or Remove Programs” (“Add/Remove Programs” with Windows Me/2000). ✎ Note Before uninstalling, quit the PageScope Direct Print application. Operating procedure 1 With Windows XP, click “Control Panel” in the “Start” menu, and then double-click “Add or Remove Programs”. With Windows Me/2000, point to “Settings” in the “Start” menu, click “Control Panel”, and then double-click “Add/Remove Programs”.
2 2-8 Installing PageScope Direct Print
Starting PageScope Direct Print 3 3 Starting PageScope Direct Print PageScope Direct Print can be started using either the “Start” menu or the application icon on the desktop. 3.1 Using the “Start” Menu Operating procedure ➜ In the Windows “Start” menu, point to “All Programs” (“Programs” with Windows Me/2000), “KONICA MINOLTA”, then “PageScope Direct Print”, and then click “PageScope Direct Print”. The main window for PageScope Direct Print appears. 3.
3 Starting PageScope Direct Print 3.3 Main Window 8 1 2 5 3 9 10 4 7 13 12 14 15 11 3-2 6 No. Element Name Description 1 “Registered Printers/Job Settings” list Displays the list of registered printers and job settings in a tree structure. Click “+” to display the names of job settings programmed for the printer; click “-” to close the tree structure. Right-click the printer or job setting to display a menu containing commands for changing or deleting the settings.
3 Starting PageScope Direct Print No. Element Name Description 5 [Add Job Setting] button Select a printer in the “Registered Printers/Job Settings” list, and then click this button to add a job setting for a registered printer. For details, refer to “Adding a Job Setting” on page 5-1. 6 [Edit Job Setting] button Select a job setting in the “Registered Printers/Job Settings” list, and then click this button to change the print settings for a programmed job setting.
3 3-4 Starting PageScope Direct Print
4 Specifying Printer Settings 4 Specifying Printer Settings 4.1 Adding a Printer A printer can be added to the “Registered Printers/Job Settings” list in the main window. With PageScope Direct Print, multiple printers can be registered. In addition, printers can be added manually if they could not be detected when PageScope Direct Print was installed. ✎ Note Check that the printer to be used is connected to a network, and then make sure that the printer is turned on.
4 Specifying Printer Settings 3 Click the [Add Printer] button. The compatible printers on the network are detected and appear in the Add Printer dialog box. ❍ The Add Printer dialog box can also be displayed by right-clicking, then selecting “Add Printer” in the menu that appeared. ✎ Note Printers cannot be detected if their security functions have been set. In this case, since only “Manual Setting” appears, specify manual settings in steps 4 and 5.
4 Specifying Printer Settings 4 Select the printer to be used, and then click the [Add] button. If the listed printers cannot be used or to specify manual settings, select “Manual Setting”, and then click the [Add] button. The Printer Setting dialog box appears. 5 Specify the printer name and the various settings on the “Network”, “Authentication/Account Track”, and “Option” tabs, and then click the [OK] button. ❍ ❍ 4.1.1 In the “Printer Name” box, type in the name of the printer.
4 4.1.2 Specifying Printer Settings “Authentication/Account Track” tab ✎ Note These settings are available only if the user authentication or account track settings have be set from the printer. “Use User Authentication” check box Select this check to use user authentication, and then select either “Public User” or “Recipient User”. Public User Select this setting to specify no user name for sending print data to the printer. A user name and password do not need to be specified.
Specifying Printer Settings 4 Password When “Recipient User” is selected, type in the password (no more than 64 alphanumeric characters) for the specified user name. ✎ Note If the “Enhanced Security” check box has been selected, the password cannot be typed in. “Hide Password” check box Select this check box to hide the password typed in the dialog box.
4 Specifying Printer Settings “Enhanced Security” check box Select this check box if the enhanced security function has been specified from the printer. If both the printer and PageScope Direct Print are not set to use the enhanced security function, the enhanced security function cannot be used. For details on specifying settings from the printer, contact the printer’s administrator. ✎ Note The following cannot be used when the enhanced security function is used.
Specifying Printer Settings 4 Option Specify the appropriate settings according to the option configuration of the printer being used. [Gather Option Information] button Click this button to gather option information from the printer and the specify the appropriate settings. ✎ Note This button is not available if the “Enhanced Security” check box has been selected.
4 4.1.4 Specifying Printer Settings Specifying printer search parameters The range for searching for a printer on a network can be specified. Operating procedure 1 In the Add Printer dialog box (refer to “Adding a Printer” on page 4-1), click the [Search Settings] button. The Printer Search Settings dialog box appears. 2 In the “Start IP Address” and “End IP Address” boxes, type in the corresponding IP addresses to specify the range on the network to search for the printer. 3 Click the [OK] button.
Specifying Printer Settings 4.2 4 Changing Printer Settings The settings for a registered printer can be changed. Operating procedure 1 From the “Registered Printers/Job Settings” list in the main window, select the printer whose settings you wish to change. 2 Click the [Edit Printer] button. The Printer Setting dialog box appears. ❍ The Edit Printer dialog box can also be displayed by right-clicking the printer, then selecting “Edit Printer” in the menu that appeared.
4 Specifying Printer Settings 3 In the confirmation message dialog box, click the [OK] button. The printer is deleted from the “Registered Printers/Job Settings” list.
5 Programming Job Settings 5 Programming Job Settings Job settings, which consist of specified print settings, can be programmed for each printer. ✎ Note The print settings available for job settings differ depending on the printer being used. 5.1 Adding a Job Setting Operating procedure 1 From the “Registered Printers/Job Settings” list in the main window, select the printer that you wish to create a job setting for. 2 Click the [Add Job Setting] button. The Print Settings dialog box appears.
5 Programming Job Settings ❍ The Print Settings dialog box can also be displayed by rightclicking the printer, then selecting “Add Job Setting” in the menu that appeared. 3 In the “Job Setting Name” box at the top of the dialog box, type in the name of the job setting. 4 Specify the appropriate print settings for the job setting. For details on the various settings, click the [Help] button in the lowerright corner of the dialog box, and then refer to the help information.
5 Programming Job Settings 5.2 Changing a Job Setting The settings for a programmed job setting can be changed. ✎ Note General users cannot change the job settings of other users. Operating procedure 1 From the “Registered Printers/Job Settings” list in the main window, select the job setting whose print settings you wish to change. 2 Click the [Edit Job Setting] button. The Print Settings dialog box appears.
5 5.3 Programming Job Settings Deleting a Job Setting Programmed job settings can be deleted. ✎ Note General users cannot delete the job settings of other users. Operating procedure 1 From the “Registered Printers/Job Settings” list in the main window, select the job setting that you wish to delete. 2 Click the [Delete Job Setting] button. ❍ The job setting can also be deleted by right-clicking the job setting, then selecting “Delete Job Setting”. A confirmation message dialog box appears.
6 Printing 6 Printing 6.1 Using the Appropriate Icon on the Desktop A file can be printed by dragging it to a printer icon (or a shortcut icon for a job setting) on the desktop. Operating procedure 1 With PageScope Direct Print closed, select the file that you wish to print. 2 Drag the file to the printer icon (or the shortcut icon for a job setting) on the desktop.
6 Printing ✎ Memo For details on creating a desktop shortcut for a job setting, refer to step 4 of “Adding a Job Setting” on page 5-1. If the “Edit Job Setting for each drag-and-drop printing.” check box or “Edit Authentication/Account Track for each drag-and-drop printing.” check box is selected, a dialog box appears so that the settings can be specified when printing is performed. For details, refer to “7 Security Functions”.
6 Printing 6.2 Using the Shortcut Menu (Displayed by RightClicking) In Windows, a file can be printed by right-clicking it, then selecting “PageScope Direct Print” in the shortcut menu that appeared. Operating procedure 1 With PageScope Direct Print closed, select the file that you wish to print. 2 Right-click the file, and then select “PageScope Direct Print” in the shortcut menu that appeared. ✎ Memo If the “Edit Job Setting for each drag-and-drop printing.
6 Printing 3 Select the printer that you wish to use to print the file. 4 Specifies the job setting. The file is printed with the selected job setting.
6 Printing 6.3 Specifying a File From the Main Window A file can be printed by selecting a job setting in the main window (p. 3-2), then selecting the file to be printed. Operating procedure 1 From the “Registered Printers/Job Settings” list in the main window, select the job setting that you wish to use. 2 In the main window, click the [Print a File] button. The Print a File dialog box appears.
6 6.4 Printing Using Hot Folders A file can automatically be printed by copying it to a hot folder (folder monitored for printing) that has been set up in advance. If the folder is set to be shared, printing is possible from other computers on the network. ✎ Note Shared folders on a computer running Windows XP cannot be accessed by computers running Mac OS 8 or 9. 6.4.1 Setting up hot folders In order to print using hot folders, the hot folders must first be set up.
6 Printing 3 To set up a new hot folder, click the [Add] button. The Browse For Folder dialog box appears. 4 Select the folder to be used as a hot folder. ❍ ❍ Click “+” to open a folder, or click “-” to close the folder. To create a new folder, select the folder that will contain the new folder, and then click the [Make New Folder] button. When the new folder is created, type in the name of the folder. 5 Click the [OK] button.
6 Printing 6 Select a hot folder in the “List of Hot Folders” list, and then select the printer and job setting from the “Registered Printers/Job Settings” list to be used with the selected hot folder. ❍ Be sure that only one job setting for a printer is assigned to a single hot folder. To use different job settings, create multiple hot folders and use the hot folder corresponding to the desired job setting. 7 Click the [OK] button. This completes the setup of the hot folders.
6 Printing 6.4.2 Specifying detailed hot folder settings Detailed settings for the hot folder can be specified. Operating procedure 1 In the Hot Folder Settings dialog box (refer to “Setting up hot folders” on page 6-6), click the [Detail Settings] button. The Detail Settings of Hot Folders dialog box appears.
6 Printing 2 Specify the desired settings under “Files Sent from Hot Folders” and “Intervals of Watching Hot Folders” and for the “Show icon on Windows system tray.” check box. ❍ ❍ ❍ Files Sent from Hot Folders Select whether to delete files sent to the printer from a hot folder or to move the files to a subfolder. Intervals of Watching Hot Folders Specify the interval at which the hot folders are monitored. “Show icon on Windows system tray.
6 Printing 6.4.4 Printing using a hot folder Operating procedure 1 Select the file that you wish to print. 2 Copy the file into a hot folder that has previously been set up. When the file is copied into the hot folder, the print job is automatically sent to the printer and the data is printed. Before printing, no messages or dialog boxes appear.
6 6-12 Printing
7 Security Functions 7 Security Functions The settings and print logs can be protected for each user logged onto Windows. Users with administrator privileges can view or edit the settings of all users. However, limitations are applied to general users specifying or editing the settings of other users. Users belonging to the Administrators group and having administrator privileges are called “administrators”, and all other users are called “general users”. 7.
7 7.3 Security Functions General Users General users can perform the following operations.
8 Additional Settings 8 Additional Settings 8.1 Edit Job Setting for each printing The application can be set so that a dialog box for changing the print settings of the job setting appears each time printing is performed by dragging a file to the appropriate icon on the desktop or by using the shortcut menu (displayed by right-clicking). This is useful for checking or changing the job setting before printing.
8 Additional Settings 4 Select the desired job setting or change the print settings, and then click the [Print] button. No. Element Name Description 1 Printer/Job Setting List Displays the list of registered printers and job settings in a tree structure. When the dialog box is displayed, the default printer/ job setting is selected. From this list, a different printer or job setting can be selected. 2 Job Setting Name Displays the name of the selected job setting.
Additional Settings 8.2 8 Edit Authentication/Account Track for each printing The application can be set so that a dialog box for entering the user name or account name and their passwords appears each time printing is performed by dragging a file to the appropriate icon on the desktop or by using the shortcut menu (displayed by right-clicking). ✎ Note This setting is available only if the user authentication or account track settings have be set from the printer.
8 Additional Settings ✎ Memo If the “Edit Job Setting for each drag-and-drop printing.” check box was selected, this dialog box appears after the Print Settings dialog box is displayed. 4 To use user authentication, select the “Use User Authentication” check box, and then select either “Public User” or “Recipient User”. If “Recipient User” is selected, type in the user name (between 1 and 64 characters) and the password (no more than 64 alphanumeric characters).
Checking the Printing Status and Print Log 9 9 Checking the Printing Status and Print Log ✎ Note The printing status and the print log for the application can be checked. These may differ from the printing status and the print log for the printer. General users cannot save the print logs of other users. 9.1 Checking the Printing Status Operating procedure ➜ In the main window, click the [Job Status View] button. The Printing Status dialog box appears.
9 9-2 Checking the Printing Status and Print Log Element Description File Name Displays the name of the file being printed. General users cannot view the names of files printed by other users. Hot Folder Displays the path to the hot folder (only when a hot folder is used). [Resume] button To resume printing a file after printing was stopped (file with the “PAUSED” status), select the print job, and then click this button.
9 Checking the Printing Status and Print Log 9.2 Viewing the Print Log Operating procedure ➜ In the main window, click the [Log View] button. The List of Log dialog box appears. Element Description Date/Time Displays the date and time that the file was printed. User Displays the name of the user who sent the print job. File Name Displays the name of the printed file. General users cannot view the names of files printed by other users.
9 9.2.1 Checking the Printing Status and Print Log Specifying the log setting The maximum amount of log data that is saved can be set. Operating procedure 1 In the main window, click the [Log View] button. The List of Log dialog box appears. 2 Click the [Log Settings] button. The Log Settings dialog box appears. 3 Specify the log capacity. ❍ A setting between 100 and 1,000 MB can be specified, however, a capacity larger than the size of the computer's hard disk cannot be specified.
Checking the Printing Status and Print Log 9.2.2 9 Retrieving data A print job previously sent to the printer can be retrieved and saved as a file. Operating procedure 1 In the main window, click the [Log View] button. The List of Log dialog box appears. 2 Select the file whose data you wish to retrieve, and then click the [Save Sent File as] button. The Save Sent File dialog box appears. 3 Select the folder where the data is to be saved and specify a file name, and then click the [Save] button.
9 9-6 Checking the Printing Status and Print Log
Warning/Error Messages 10 10 Warning/Error Messages The error messages that appear when printing with PageScope Direct Print are described below. 10.1 Messages Concerning PDF Versions This message appears if the printer supports PDF ver. 1.3 files and you try to print a PDF ver. 1.4 file. ✎ Memo This message does not appear when printing is performed using a hot folder, however, “WARNING” will appear under “Result” in the List of Log dialog box.
10 Warning/Error Messages This message appears if you try to print a PDF file of a version that is not compatible with the selected printer. ✎ Memo This message does not appear when printing is performed using a hot folder, however, “Error” will appear under “Status” in the Printing Status dialog box. For details on compatible PDF versions, refer to the support information for the printer being used.
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