5/1/97 9:37 am Page 1 OKIFAX 4100 English 4100 Fax ENGLISH Handbook
English 4100 Fax ENGLISH 15/1/97 9:37 am Page 2 Every effort has been made to ensure that the information in this document is complete, accurate and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in products made by other manufacturers and referred to in this handbook will not affect the applicability of the information in it. This handbook is subject to change without notification.
4100 Fax ENGLISH 15/1/97 9:37 am Page 3 Installation Hints ■ Install your fax machine in a dust-free location away from direct sunlight. ■ Do not plug your fax machine into a power source shared by equipment which produces electrical noise (i.e., air conditioners, etc.). ■ Leave electronic adjustments to authorized service personnel. ■ The LINE terminal connects your fax machine to a standard telephone line.
English 4100 Fax ENGLISH 15/1/97 9:37 am Page 4 serviceable. Do not attempt to service the machine or lubricate moving parts by yourself. ■ Pull out the AC plug before trying to remove any objects that may have fallen into the machine. ■ Immediately disconnect the fax machine if it becomes physically damaged and arrange for its repair or disposal. ■ When relocating your fax machine, always disconnect the telephone line before disconnecting the power cord, then reconnect the power cord first.
4100 Fax ENGLISH 15/1/97 9:37 am Page 5 Introduction 8 Features 8 Product Options 9 Memory Expansion 9 PC Interface Board 9 Optional Handset 9 Optional Document Stacker 9 Component Identification 10 What You Should Receive 10 Components 11 Control Panel 13 Control Panel Keys and Indicators 14 The One Touch Keypad 17 Using the One Touch Keys for Dialling 17 Using the One Touch Keys for Selecting Functions and Programming 17 Signal Tones 18 Installation 19 Getting Started 19 Where to Install Your Fax Mac
4100 Fax ENGLISH 15/1/97 9:37 am Page 6 Basic Operations 33 English Preparing Documents 33 Document Size 33 Multiple Page Documents 33 Loading Documents 34 Sending a Fax to a Single Location 35 Search Key Dialling 35 Real-Time Dialling 36 Redialling 36 Confirming Results 36 Stopping a Transmission 36 Receiving Faxes Manually 36 Receiving Faxes in Memory 37 No Paper Reception 37 No Toner Reception 37 Cancelling Messages Stored in Memory 37 Rejecting Unsolicited Fax Messages 38 Power Failures and Memory
4100 Fax ENGLISH 15/1/97 9:37 am Page 7 Reports 55 English Understanding Reports 55 Activity Report 55 Broadcast Confirmation Report 55 Broadcast Entry Report 56 Message Confirmation Report 56 Configuration Report 56 Phone Directory 56 Power Outage Report 57 Printing Reports 57 Printing a Message Confirmation Report 57 Printing Other Reports 57 Codes Used in Reports 57 Result Codes 57 Communication Codes 58 Problem Solving 59 Clearing a Document Jam 59 Clearing a Printing Paper Jam 60 Replacing the To
4100 Fax ENGLISH 15/1/97 9:37 am Page 8 English Introduction Thank you for purchasing this OKIFAX fax machine. This fax machine uses advanced Light Emitting Diode technology to transfer received and copied images to plain paper. It has been designed to make sending and receiving faxes a fast and trouble-free process. ■ Fax communication at up to 14,400 bits per second. ■ Automatic redial and page re-transmission when a telephone number is busy or when problems occur in communication.
■ ■ ■ 15/1/97 9:37 am Page 9 PC Interface Board A closed network feature to allow you to limit who can send faxes to your fax machine, or to limit both where faxes can be sent to and received from. Your fax machine can also make up to 50 sorted copies of an original document (using standardweight 20 lb. paper). 256 KB of built-in memory. This option allows your fax machine to communicate with a personal computer. Once the option is installed, you can: ■ Use your fax machine as a local printer.
4100 Fax ENGLISH 15/1/97 9:37 am Page 10 English Component Identification What You Should Receive Paper Tray/ Copy Stacker Document Tray Power Cord Telephone Cord Optional Document Stacker Optional External Handset Image Drum Unit (inside fax machine) Toner Cartridge 10 Component Identification Facsimile Unit
4100 Fax ENGLISH 15/1/97 9:37 am Page 11 Paper Tray/Copy Stacker Load up to 100 sheets of paper into this tray. Up to 30 sheets of finished copies or received faced are stacked on top of this tray. English Components Document Tray Holds original documents that are to be faxed or copied. Document Guides Adjust these guides to the page width of the documents that are to be copied or faxed.
4100 Fax ENGLISH 15/1/97 9:37 am Page 12 English Components LINE Terminal Terminal for connecting the unit to an outside telephone line. Expansion Slot Cover Open this cover to expose expansion slots for optional PC interface and memory expansion boards. LED Print Head This black bar is the part of your fax machine which writes received or copied images onto the image drum unit. You should clean this bar each time you change your toner cartridge.
4100 Fax ENGLISH 15/1/97 9:37 am Page 13 23 12 8.5* A4 B5 22 21 19 20 English Control Panel 18 A5 ABC 1 1 DEF 1 2 3 GHI JKL MNO 4 5 6 PQRS TUV WXYZ 7 8 9 * 0 # 2 DELAYED TX 3 BROADCAST ➞ ➞FEEDER TX 7 6 4 CONF. TX 5 RELAY INIT.-TX POLLING 17 9/SPACE 8/+ 10/PAUSE 16 REPORT PRINT COUNTER DISPLAY LOCATION PROG. USER PROG. MSG.
4100 Fax ENGLISH 15/1/97 9:37 am Page 14 English Control Panel Keys and Indicators LCD Display Panel: Refer to this display for instructions and information while your fax machine is performing operations or while you are programming. 1 Transmit Resolution/Yes § key: Use this key to change the resolution used for transmitting documents. Use STD for standard originals, FINE and EX.FINE for detailed or small print originals, and PHOTO for originals that include colours or many shades of gray.
/1/97 9:37 am Page 15 end of your transmission or after reception of any page has been completed. To answer a voice request, press the this key after lifting your telephone handset. 8 Redial Key: Press this key to manually redial the last number dialled on your fax machine. Tip: Once the fax machine has entered power save mode (after the machine has been inactive for three minutes), this manual redial function does not work. 9 Auto Dial Key: Auto Dial numbers are abbreviated numbers for rapid dialling.
4100 Fax ENGLISH 15/1/97 9:37 am Page 16 15 Plus key (One Touch key 8): Each fax number English you enter or program into your fax machine can be up to 32 digits long. In the case that you need to dial a number which is longer than 32 digits, it is possible to dial a number using any combination of One Touch keys, Auto Dial numbers or the numeric keypad.
4100 Fax ENGLISH 15/1/97 9:37 am Page 17 English The One Touch Keypad The One Touch keys are your fax machine’s most important tool. You will use them for quick, onetouch dialling, and to access most of your fax machine’s functions and programming options. Using the One Touch Keys for Dialling To use a One Touch key for dialling, just press the appropriate One Touch key.
4100 Fax ENGLISH 15/1/97 9:37 am Page 18 English request it to send the documents loaded into it (polling reception). 6/Report Print Key: Use this key to manually print reports from your fax machine. 7/Counter Display Key: Your fax machine keeps track of the number of pages it has printed in several ways. Use this key to check your fax machine’s print counters, and to reset your fax machine’s drum counter after replacing the image drum unit.
4100 Fax ENGLISH 15/1/97 9:37 am Page 19 Getting Started English Installation Unpacking To install your new fax machine, follow the instructions from Unpacking to Setting the Fax Identification. You must complete these steps for your fax machine to operate properly. If you have purchased an option package for your fax machine, refer to the documentation you received with that option. Where to Install Your Fax Machine ■ Install your fax machine in a dust-free location away from direct sunlight.
4100 Fax ENGLISH 15/1/97 9:37 am Page 20 Install the Toner Cartridge English Setting Up Your Fax Machine Install the Paper Tray/Copy Stacker 1 1 Open the fax machine’s top cover. 2 Remove the protective plastic cover from the toner well in the image drum unit. Slip the paper tray/copy stacker tabs into the rearmost slots in the top of the unit. You will feel them lock into place. Install the Document Tray 1 Insert the document tray into the long horizontal slot on the top of the unit.
15/1/97 9:37 am Page 21 3 Remove the toner cartridge from its package and gently shake it from side to side to distribute the toner. Then carefully peel the white plastic tape from the bottom of the toner cartridge. 4 With the ridged side facing up and the gray lever on your right, insert the toner cartridge into the image drum unit. Slide the left end of the cartridge in first, then lower the right end into place.
4100 Fax ENGLISH 15/1/97 9:37 am Page 22 English Connect to the Telephone Line 1 Insert one end of the telephone cord into the LINE terminal at the back of the machine. 2 Insert the other end of the cord into your wall telephone jack. Tip: Now, you can connect either an external telephone or the external handset option for your fax machine. See the instructions below.
15/1/97 9:37 am Page 23 Connecting an External Telephone or Answering Machine 1 Insert one end of the telephone cord into the TEL terminal on the back of the machine. 2 Insert the other end of the cord into the jack in your external device. Tip: To connect both an answering machine and a telephone, first connect your answering machine to your fax machine, then plug your external telephone’s cord into the telephone jack on your answering machine.
4100 Fax ENGLISH 15/1/97 9:37 am Page 24 English Your fax machine automatically reduces the vertical length of the page images it receives to fit on the paper loaded in your fax machine (down to 75% of the original length). For example, if you are sent a document created originally on legal-size paper, your fax machine can reduce the received pages to fit on A4 or letter-size paper. 3 Tip: Your fax machine is set at the factory to use A4 paper.
15/1/97 9:37 am Page 25 Setting the Answering Mode Your fax machine has a number of answering modes which determine how it handles incoming calls (both fax and voice). The current answering mode appears on your fax machine’s standby display. machine will assume all incoming calls are fax messages and automatically receive all incoming fax messages. The answering mode which is best for you will vary depending on how you use your fax machine and what external telephone devices are connected to it.
4100 Fax ENGLISH 15/1/97 9:37 am Page 26 English PC Fax Mode [PC]: If you have purchased the optional PC Interface Board for your fax machine, this mode turns on the connection between your fax machine and a personal computer. Refer to the documentation you received with your PC Interface Board option for details. fax you send. You can enter up to 32 characters.
15/1/97 9:37 am Page 27 make corrections. show 4:SYSTEM DATA PRG. 4 Press the Yes § key. The display will show NO=, ID=. 5 After the display clears, enter the full telephone number of your fax machine using the numeric keypad. 8 Press the Start key to save your entry. The display will show NO=. 9 After the display clears, use the numeric keypad to enter the telephone number you want to use for call back messages. Enter up to 20 characters.
English 4100 Fax ENGLISH 15/1/97 9:37 am Page 28 4 Using the numeric keypad, enter 15. This display will show USER LANGUAGE. 5 Press the No language. 6 To accept the language change, press the Yes 7 Press the Select Function key to finish. © key to switch to the other installed § key. Connecting to a PBX A PBX (Private Branch Exchange) is a private telephone system used to route internal calls.
4100 Fax ENGLISH 15/1/97 9:37 am Page 29 English Dial Directories Programming One Touch Keys Your fax machine has ten One Touch keys for rapid dialling. You can store up to two fax numbers with 32 digits for each One Touch key, a main number and an alternate number which will be used if the main number is busy. You can also enter a 15-character Location ID (name) for each One Touch key. To Do This Use Enter numbers Enter spaces Enter hyphens Enter pauses (i.e.
English 4100 Fax ENGLISH 15/1/97 9:37 am Page 30 To Do This Use 3 Enter two letters using the same key. Move the cursor to make corrections. Press the No © key to move to the next character. Yes § and No © keys Press the Yes § key. The display will show FUNCTION NO. [ ]. 4 Using the numeric keypad, enter 23. The display will show 23:ONE TOUCH PARAM. 5 Press the One Touch key for the location whose settings you want to change. The display will show ECHO PROTECTION, [OFF].
15/1/97 9:37 am Page 31 of the number unprogrammed and enter it manually on the numeric keypad). 6 To use a chain dial number, select the One Touch key or Auto Dial number programmed with the first part of the chain dial number. The display will show: PRESS OT/AD/SRCH KEY. Then select the One Touch key or Auto Dial number programmed with the second part of the chain dial number. If the second part of the chain dial number was not programmed, enter it manually on the numeric keypad.
4100 Fax ENGLISH English 9 15/1/97 9:37 am Page 32 Press the Start key to finish programming the One Touch key. The display will show AUTO DIAL NO. [ ]. 10 To continue programming Auto Dial numbers, go back to Step 4. If you are finished programming, press the Select Function key. Programming Groups Once you have programmed some One Touch keys or Auto Dial numbers, you can program groups to allow you to send the same fax to multiple locations. You can program up to 5 groups into your fax machine.
4100 Fax ENGLISH 15/1/97 9:37 am Page 33 Preparing Documents English Basic Operations Document Size ■ Try to use good quality documents for your transmissions. Documents that are typed or created in felt-tip black ink on white (or light) paper work best. All documents must have a minimum width of 148 mm and a minimum length of 128 mm. Documents cannot be wider than 216 mm or longer than 356 mm. ■ Do not send documents which are not rectangular.
4100 Fax ENGLISH 15/1/97 9:37 am Page 34 English Loading Documents 2 Neatly stack your documents, then insert them face down into the document feeder. Readjust the document guides for a snug fit. 3 Your fax machine will grip the documents, and pull the bottom page into the machine. 4 If necessary, use the Transmit Resolution or Yes key to set the resolution of your document. To prevent paper jams and problems during scanning, neatly stack your documents, aligning their edges, before loading.
5 6 15/1/97 9:37 am Page 35 If necessary, use the Type of Original or No © key to set the level of contrast in your document. some of the messages you may see during a typical fax transmission.
English 4100 Fax ENGLISH 15/1/97 9:37 am Page 36 Real-Time Dialling Stopping a Transmission Normally, your fax machine dials the entire number of the location you have selected at one time. Occasionally, it may be necessary to dial numbers in real time (one digit at a time). To stop a transmission while it is in progress, follow the instructions below. If your fax machine is equipped with a handset, you can dial in real time by picking up the handset. Or, press the Hook/Voice Request key.
15/1/97 9:37 am Page 37 Receiving Faxes in Memory Your fax machine will automatically receive messages into memory (and not immediately print them) in a few different situations. 2 Press the 10/Message Print From Memory One Touch key. The display will show 1:PRINT MEMORY MSG? 3 Press the Yes printing. No Paper Reception When your fax machine is running low on toner, it will display a TONER LOW, REPLACE TONER CART.
4100 Fax ENGLISH 15/1/97 9:37 am Page 38 English Rejecting Unsolicited Fax Messages The closed network option allows you to limit the locations your fax machine can communicate with. Using this function, you can set your fax machine to refuse to receive any incoming faxes from locations whose telephone numbers are not programmed into your One Touch keys or Auto Dial numbers. In this way, your fax machine will automatically reject unsolicited fax messages such as advertising.
15/1/97 9:37 am Page 39 Making Copies 2 Insert a sheet of paper face up into the manual paper feeder slot, until you feel the fax machine grab hold of the paper. 3 Press the Copy key (see the instructions above). Your fax machine can also be used to make copies. You can make up to 50 copies at one time. Your fax machine automatically makes all copies in FINE mode. 1 Load your documents. 2 Press the Copy key. The display will show PRG. NO. OF COPIES, [1SETS].
4100 Fax ENGLISH 15/1/97 9:37 am Page 40 English You will know if the person on the other fax machine has issued a voice request when you hear a warbling tone. If you do not respond in approximately six seconds, the voice request is automatically cancelled. Tip: You will need to have either an attached handset or an external telephone to use the voice request function. To Initiate a Voice Request 1 During a fax communication, press the Voice Request key.
00 Fax ENGLISH 15/1/97 9:37 am Page 41 Sending a Fax at a Later Date and Time The delayed transmission feature allows you to send documents at a specified date and time, and frees you from the need to manually start the transmission. You can program a delayed transmission to occur at any time on the day of your transmission, or at any time over the next three days. You can program your fax machine to send one delayed fax at a time either from the document feeder or from memory.
English 4100 Fax ENGLISH 15/1/97 9:37 am Page 42 display shows BROADCAST/MEMORY TX press No © key, display will show FEEDER TX. 6 Press the Yes § key. The display will show PRG. START TIME. 10 Select a location. Refer to the following instructions. 7 Using the numeric keypad, enter the time on which you wish the transmission to begin. To Select Using Do This A One Touch key Press the One Touch key.
15/1/97 9:37 am Page 43 13 When you are finished selecting locations, press the No © key at the SELECT LOCATION(S) message. 14 If you have selected multiple locations, your fax machine will ask if you want to confirm your selections with a printed report before proceeding. Press the Yes § key. After the report is printed, the display will show BEGIN SCANNING? If you want to make corrections, press the No © key and go back to Step 10.
English 4100 Fax ENGLISH 15/1/97 9:37 am § Page 44 5 Press the Yes 6 Repeat Steps 4 and 5 as often as necessary to continue selecting locations. 7 When you are finished selecting locations, press the No © key at the SELECT LOCATION(S) message. 8 If you have selected multiple locations, your fax machine will ask if you want to confirm your selections with a printed report before proceeding. Press the Yes § key.
15/1/97 9:37 am Page 45 Relay Broadcast Report sends (broadcasts) the document to a number of other locations. After the relay broadcast is completed, it is possible for the relay key station to send a fax back to your fax machine confirming the success of the relay broadcast. For this function to work, your fax machine’s own telephone number must be programmed into your fax machine’s last Auto Dial number (Auto Dial number 45).
4100 Fax ENGLISH English 9 15/1/97 9:37 am Page 46 Press the Yes § key. The display will show SELECT LOCATION. 10 Select the location of the relay key station. Refer to the instructions below. To Select Using Do This A One Touch key Press the One Touch key. An Auto Dial number Press the Auto Dial key, then enter the two digit Auto Dial number on the numeric keypad. A number dialed on the numeric keypad Dial as you would on a normal telephone.
4100 Fax ENGLISH 15/1/97 9:37 am Page 47 Customizing Features and Operations Many of your fax machine’s features and functions have settings which can be changed to customize the operations of your fax machine. Because each country has different regulations, you may not be able to access all of the settings listed in this chapter. If you have trouble changing a setting, contact your dealer for assistance.
4100 Fax ENGLISH 15/1/97 9:37 am Page 48 English 04 IMAGE IN MCF: When a message confirmation is printed, this function adds a portion of the first page your fax machine transmitted. This is printed at the bottom of the message confirmation report. Available settings are on and off. 05 SENDER ID: This function controls the printing of your fax machine’s Sender ID on the faxes you send.
15/1/97 9:37 am Page 49 11 RING RESPONSE: This function controls how long your fax machine waits before answering an incoming telephone call. The available settings are 1 ring, 5 seconds, 10 seconds, 15 seconds or 20 seconds. The recommended setting for Tel/Fax mode is 1 ring. 12 DISTINCTIVE RING: This function is intended for use only in certain countries outside Europe. The default setting is off, and should not be changed.
4100 Fax ENGLISH 15/1/97 9:37 am Page 50 English 20 ECM FUNCTION: The error correction mode function helps your fax machine to improve communication in areas where telephone line conditions are poor. Available settings are on and off. 21 REMOTE DIAGNOSIS: The remote diagnostics feature allows a service person to remotely dial and service your fax machine. Available settings are on and off.
15/1/97 9:37 am Page 51 Dial Parameter Settings These functions allow you to control the way your fax machine dials telephone numbers. Refer to Dial Parameter Settings List to determine which settings you may need to change, then refer to Changing Your Dial Parameter Settings to make the change. Tip: Some settings are not available in some countries. If you have trouble accessing a dial parameter setting listed here, contact your dealer for assistance.
4100 Fax ENGLISH 15/1/97 9:37 am Page 52 PBX in the Installation chapter for instructions on changing this setting. English PBX LINE: Turn this function on if your fax machine is connected to a PBX. Once this function has been turned on and the access digit function has been programmed, your fax machine will recognize the access digit you use in your PBX to get an outside line.
15/1/97 9:37 am Page 53 Service Function Settings List LONG DOC. SCAN: Normally, your fax machine will not scan documents longer than 360 mm. When this function is on, your fax machine will scan and transmit documents of any length for up to one hour. When using this feature, keep in mind that multiple document mis-feeds will not be detected. MDY/DMY: This function controls how your fax machine displays and prints the date (month / day / year or day / month / year).
4100 Fax ENGLISH 15/1/97 9:37 am Page 54 English H/MODEM RATE: This function controls the communications speed your fax machine’s modem uses at the beginning of a fax communication. Available settings are 14.4K, 9.6K and 4.8K.
4100 Fax ENGLISH 15/1/97 9:37 am Page 55 English Reports Understanding Reports number or the Location ID will be printed. If you were receiving a fax, the remote fax machine’s Personal ID or telephone number, if programmed, will be printed. Your fax machine provides a variety of useful reports which help you understand your fax machine’s current settings, programming and operations. ■ The communication mode used for each transmission or reception. ■ The number of pages sent or received.
4100 Fax ENGLISH English ■ 15/1/97 9:37 am Page 56 For each location, the Location ID or telephone number, the number of pages sent and the result of the communication. Broadcast Entry Report Each time you program a multiple-location transmission (or broadcast), your fax machine will give you the option of printing this report to confirm your entries. Information in this report includes: ■ The Location ID of the One Touch keys and Auto Dial codes you have selected.
15/1/97 9:37 am Page 57 Printing Other Reports ■ The Location ID and main fax number for each One Touch key and Auto Dial code. 1 Press the Select Function key. ■ The alternate number (OR) for each One Touch key. 2 ■ The One Touch Parameter settings for each One Touch key (PRM. ECHO). Press the 6/Report Print One Touch key. The display will show 1:ACTIVITY REPORT. 3 ■ A listing of all of the One Touch keys and Auto Dial codes included in each group.
English 4100 Fax ENGLISH 15/1/97 9:37 am Page 58 Code Description R_JAM A paper jam occurred in your fax machine while it was receiving a fax, and your fax machine was unable to receive the entire message in memory. S_JAM A document jam occurred in the sending fax machine. STOP The Stop key was pressed, ending the communication session. Communication Codes Communication codes indicate the communication mode was used for a communication. Code 58 Description B.C.
4100 Fax ENGLISH 15/1/97 9:38 am Page 59 Clearing a Document Jam English Problem Solving 2 Pull out the jammed document. 3 Push the control panel back down until it locks. When a document jam occurs, your fax machine will beep and an error message will appear in the display. If the jammed document looks like it is positioned straight in your feeder, press the Stop key to try to feed the document the rest of the way through the feeder. If this fails, follow the instructions below.
4100 Fax ENGLISH 15/1/97 9:38 am Page 60 English Clearing a Printing Paper Jam 2 Grasp the control panel. Pull upward and toward you until it releases. Swing the control panel up and out of the way. 3 Lift the image drum unit out and set it aside. Keep it out of direct sunlight. Do not touch the green surface of the drum. If your fax machine displays PAPER JAM or NO PAPER when the paper tray still contains paper, there may be one or more sheets of paper jammed in the machine.
4 5 15/1/97 9:38 am Page 61 unit to direct sunlight. Always hold the image drum unit by the ends. Never touch the surface of the green drum inside the image drum unit. Pull out any paper you see jammed inside the machine. Place the image drum unit back into your fax machine. Ensure that the tabs on both sides of the image drum are inserted correctly as shown below. Then press down firmly on both ends of the image drum until it snaps into place.
4100 Fax ENGLISH English 8 9 15/1/97 9:38 am Page 62 Pull the paper out of the paper tray. If any of the paper is damaged, remove and replace it. Reload the paper into the paper tray. Replacing the Toner Cartridge The number of pages you can print with one toner cartridge varies depending on the type of documents you usually receive or copy. A toner cartridge will print about 1,250 pages/A4 size of standard business communications at a typical print coverage of 4% (equivalent of CCITT No.
15/1/97 9:38 am Page 63 1 Lift the fax machine’s top cover into an upright position. 2 Grasp the control panel. Pull upward and toward you until it releases. Swing the control panel up and out of the way. 3 Pull the gray lever on the old toner cartridge all the way toward you. Carefully pull the old toner cartridge out of the image drum unit. Dispose of it in the plastic bag you received with your new toner cartridge.
4100 Fax ENGLISH 15/1/97 9:38 am Page 64 With the ridged side facing up and the gray lever on your right, insert the toner cartridge into the image drum unit. Slide the left end of the cartridge in first, then lower the right end into place. 7 Using the cleaning wipe provided in the package with your new toner cartridge, gently wipe back and forth across the full length of your fax machine’s LED array.
9 15/1/97 9:38 am Page 65 Close the fax machine’s control panel. Press down until it snaps into place. Replacing the Image Drum Unit If the faxes you receive are light or have vertical streaks in them and you are not out of toner, or if your fax machine displays a CHANGE DRUM message, your fax machine needs a new image drum unit. Contact your dealer to order one. 1 Lift the fax machine’s top cover and swing it out of the way. 2 Grasp the control panel. Pull upward and toward you until it releases.
4100 Fax ENGLISH English 3 4 15/1/97 9:38 am Page 66 Remove the old image drum unit (with its toner cartridge), wrap it in the packaging materials from your new image drum unit, and throw it away. 5 Ensure that the tabs on both sides of the image drum are inserted correctly as shown below. Then press down firmly on both ends of the image drum until it snaps into place. 6 Install a new toner cartridge. Follow Steps 4-9 in Replacing the Toner Cartridge in this chapter.
15/1/97 9:38 am Page 67 Reading Your Print Counters Your fax machine’s print counters count the number of pages your fax machine has printed or scanned in its lifetime. If you are experiencing a problem, a service person may ask you to check these counters. Tip: If your fax machine’s image drum unit has reached the end of its life, you will also use this function to reset the drum counter. Refer to Replacing the Image Drum Unit in this chapter for more information. 1 Press the Select Function key.
4100 Fax ENGLISH 15/1/97 9:38 am Page 68 English (pulse or tone) for your area. If you hear changing tones instead of dialling pulses and you know that your area uses pulse dialling, refer to the MF(TONE)/DP(PULSE) user function setting in the Programming chapter. The display shows a communication error. This alarm indicates any of a number of problems. You may be trying to communicate with an incompatible fax machine (your machine can only communicate with ITU-T Group 3 fax machines).
15/1/97 9:38 am Page 69 You tried dialling with a One Touch key or an Auto Dial code but nothing happened. Make sure that something is programmed into the One Touch key or Auto Dial code you are using. Check the fax number to make sure it was entered correctly (see the Dial Directories chapter). When you are dialling with an Auto Dial code, be sure to press the Auto Dial key before you enter the code.
4100 Fax ENGLISH 15/1/97 9:38 am Page 70 English You want to answer an external telephone but your fax machine always answers first. If you are using an external telephone, change your fax machine’s ring response user function setting. See the Programming chapter. Your received faxes sometimes look distorted.
4100 Fax ENGLISH 15/1/97 9:38 am Page 71 English Specifications Category Specifications Category Specifications Type/compatibility Desktop ITU-T G3 transceiver Weight 8 kg approx. (excluding paper) Applicable network PSTN and PBX Display 2 rows of 20 characters, LCD panel Transmission Speed 14400/12000/9600/7200/4800/2400 Automatic fall back Dimensions Approx.
English 4100 Fax ENGLISH 15/1/97 9:38 am Page 72 Statutory User Information (UK only) The OKIFAX 4100 is approved for connection to telecommunications systems specified in the instructions for use subject to the conditions set out in them.
15/1/97 9:38 am Page 73 The 2V level indicates the maximum impairment that may be introduced between the terminal apparatus and the Network Terminal Point (NTP) of a Relevant Branch system (RBS) containing the apparatus. Only one OKIFAX 4100 should be connected between any series connected apparatus and the PSTN. Difficulties may occasionally be experienced when making calls from other apparatus connected to the PSTN via the series apparatus.
4100 Fax ENGLISH 15/1/97 9:38 am Page 74 English Index #/Group key 16 */Tone key 16 0/Unique key 16 1/Delayed TX One Touch key 17, 41 2/Broadcast ( Feeder TX key 17, 43 3/Confidential TX One Touch key 17, 44 4/Relay Initiate TX One Touch key 17, 45 5/Polling key 17 6/Report Print key 18 7/Counter Display key 18, 67 8/Location Program key 18 9/User program key 18 10/Message Print From Memory key 18 A AC power 4, 12 Activity report 55 Alarm indicator 15 Answering mode, Changing 26 Options 25 Setting 25 7
15/1/97 9:38 am Page 75 CANCL 57 Chain Dialling 30 Cleaning General 3 LED array 64 Clock, setting 24 Closed network 38, 48 Codes in reports 57 Communication codes 58 Communication errors 68 COMP.
English 4100 Fax ENGLISH 15/1/97 9:38 am Page 76 DRUM COUNT 66 Dust 3 E ECHO PROTECTION 30 ECM FUNCTION 50 Electrical noise 3 End of session tone 18 ERR REPORT (MCF) 47 Error correction mode 50 Error tone 18 Errors 47 EX.
15/1/97 9:38 am Page 77 K Key select tone 18 L Language 27, 49 LCD display panel 14 LED array, cleaning 64 LIGHT contrast 14 LINE terminal 3, 12, 22 Loading documents 34 Location Program key 18 LONG DOC. TX 53 M Mail box, confidential 44 Maintenance 3 Manual paper feeder 11 Manual receive mode 25 Manual reception 36 MCF (MULTI-LOC.) 47 MCF (SINGLE_LOC.) 47 MDY/DMY 53 MEM./FEEDER SW.
English 4100 Fax ENGLISH 15/1/97 9:38 am Paper size 23, 24, 49 Paper tray 10, 11, 20 Password 44 Pause key 16 PBX LINE 28, 52 PBX, connecting to 28 PC fax mode 26 PC interface board 9, 50 PC/FAX SWITCH 50 Personal ID 26 Phone directory report 56 PHOTO resolution 14 Plus key 16 Polling 46 Polling One Touch key 17 Power 3 Connecting 23 Power Cord 10 Power failures 38 Power outage report 38, 57 Power save mode 49 Print density 62 Printing reports 57 Private branch exchange 28, 52 Problem checklist 67 Produc
15/1/97 9:38 am Page 79 Reports 55 Activity 55 Broadcast confirmation 55 Broadcast entry 56 Codes used in 57 Configuration 56 Message confirmation 47, 56 Phone directory 56 Power outage 57 Printing 57 Relay broadcast 45 Result codes 57 RING RESPONSE 49 R_JAM 57 S Safety 3 Search key 14, 35 Searching 35 Select Function key 15 Sender ID 26, 48 Settings Changing 50 Service functions 53 Viewing 47 Signal Tones 18 Space key 16 Start key 15 STD resolution 14 STOP 57 Stop key 15, 36 Stopping a transmission 36 S
English 4100 Fax ENGLISH 15/1/97 9:38 am Page 80 Transmit Resolution/Yes key 14, 34 TSI PRINT 53 TSI/CSI 14, 26 TX MODE DEFAULT 48 Type of Original/No key 14, 35 U Unique characters 16 Unique key 16 Unpacking 19 Unsolicited fax messages, rejecting 38 User function settings 47, 50 User language 49 User program key 18 V V.
