OKIFAX 5300 Plus/5600 Plus Handbook of5356fm.
Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Okidata assumes no responsibility for the results of errors beyond its control. Okidata also cannot guarantee that changes in products made by other manufacturers and referred to in this handbook will not affect the applicability of the information in it. This handbook is subject to change without notification. © 1998 by Okidata. All rights reserved.
soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary. Federal Communications Commission Requirements for End Users This device has been granted a registration number by the Federal Communications Commission, under Part 68 rules and regulations for direct connection to the telephone lines. In order to comply with these FCC rules, the following instructions must be carefully read and applicable portions followed completely. 1.
service may be extended by means of a certified connector assembly (telephone extension cord). The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.
L’etiquette du Industrie Canada identifie le materiel homologue. Cette etiquette certifie que le materiel est conforme a certaines normes de protection, d’exploitation et de securite des reseaux de telecommunications. Le Ministere n’assure toutfois pas que le materiel fonctionnera a la satisfaction de l’utilisateur. Avant d’installer ce materiel, l’utilisateur doit s’assurer qu’ll est permis de le raccorder aux installations de l’entreprise locale de telecommunication.
Federal Communications Commission Radio Frequency Interference Statement This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.
Safety Installation Hints ■ Install your OKIFAX 5300 Plus/5600 Plus in a dust-free location away from direct sunlight. ■ Do not plug your OKIFAX into a power source shared by equipment which produces electrical noise (i.e., air conditioners, etc.). ■ Leave electronic adjustments to authorized service personnel. ■ The LINE terminal connects your fax machine to a standard telephone line.
■ ■ When relocating your OKIFAX, always disconnect the telephone line before disconnecting the power cord, then reconnect the power cord first. Leave unused toner cartridges and image drum units in their packages until needed. When replacing a toner cartridge or image unit, re-use the packaging to dispose of the old toner cartridge or image drum unit. ■ Do not expose these components to light for more than five minutes. Never expose the green drum (inside the image drum unit) to direct sunlight.
Direct Access This special section of the Table of Contents points you directly to the things you’re most likely to do with your OKIFAX 5300 Plus/5600 Plus. See the Table of Contents and Index for a complete listing of topics. How to Set or change the Answer mode ....................................................... 22 Date ...................................................................... 21 Time ..................................................................... 21 User ID .......................
Contents Introduction ........................................................................... 1 Features ................................................................... 1 Product Options ...................................................... 2 Component Identification ........................................................ 4 What You Should Receive ......................................... 4 Components ............................................................. 5 Control Panel ..................
Document Size ..................................................... Multiple Page Documents ..................................... Loading Documents ................................................ Sending a Fax to a Single Location ........................... Search Key Dialing ................................................. Real-Time Dialing ................................................. Redialing ............................................................... Confirming Results ......................
Customizing OKIFAX 5300 Plus/5600 Plus ................................ 55 Customizing Features and Operations .................... Viewing Your Current Settings ............................. User Function Settings ............................................. User Function Settings List ................................... Setting Distinctive Ring ......................................... Changing Your User Function Settings ................. Dial Parameter Settings .........................................
Specifications ....................................................................... 85 Index ................................................................................... 87 Material Safety Data Sheet ...................................................... 93 of5356fm.
Introduction ■ Automatic redial and page re-transmission when a telephone number is busy or when problems occur in communication. ■ Advanced transmission and reception features, including delayed transmission, transmission to multiple locations, relay broadcast initiate, and polling. ■ Advanced memory transmission and reception features, including automatic reception into memory.
mission while your OKIFAX is sending or receiving another message. ■ A manual paper tray to let you load a different type of paper while making copies. ■ A closed network feature to let you limit who can send faxes to your OKIFAX and whom your OKIFAX can send faxes to. ■ A convenience copy feature that lets you make up to 99 sorted copies of an original document. OKIFAX 5300 Plus Features ■ 15 One Touch keys. ■ 64 Auto Dial numbers. ■ 10 groups. ■ 8 mailboxes for confidential reception.
■ Handset with cradle connects directly to your OKIFAX and works exactly like a telephone. Order Number 70031801. ■ Second Paper Tray adds an additional capacity of 500 sheets. When the main tray runs out, your OKIFAX automatically switches to the second tray for uninterrupted printing. Order Number 70029401.
Component Identification What You Should Receive Power Cord Telephone Cord Document Stacker Handbook & Quick Start Guide OKIFAX 5300 Plus/5600 Plus Toner Cartridge 4 Component Identification Image Drum Unit (inside unit)
Components Document Stacker Holds your original documents after they are faxed or copied One Touch Keypad Use for preprogrammed one touch dialing or for setting functions. Paper Path Icon Load documents here face down. Display Panel Shows status of machine and faxes in progress. Document Table Covers the copy stacker and holds original documents to be faxed or copied. Numeric Keypad Use to enter phone numbers, auto dial numbers, or information programmed into the OKIFAX.
Components Back Cover Open this cover to expose expansion slot to install the optional memory expansion board and PC interface. LINE Jack Jack for connecting to an outside telephone line. TEL 1 Jack TEL 2 Jack Jacks for connecting to an optional handset, external phone, or answering machine. AC Power Inlet Plug the supplied AC power cord into this inlet. ALAR EN HYPH T OK HO QUES V. RE STD PY CO LED Printhead This black bar writes received or copied images onto the image drum.
Control Panel Introduction 7
Control Panel Keys and Indicators 1 Display Panel: Refer to this display for instructions and information while your OKIFAX is performing operations or while you are entering information or changing settings. 2 Copy key: After loading a document, press this key to make a copy. When no documents are loaded, press this key once to display a Message Confirmation Report about your last transmission on the LCD Display Panel, and a second time to receive a printed report.
If you have an optional telephone handset or external telephone connected to your OKIFAX, you can also use this key to initiate or answer a request for voice communication during a fax communication. Press this key while transmitting to signal the operator at the other fax machine that you want to talk to him or her at the end of your transmission or after reception of any page has been completed. To answer a voice request, press this key after lifting your telephone handset.
17 Alarm indicator: This indicator glows red and an alarm sounds to notify you of any problem that occurs. Check the display panel for an explanation of the problem. To turn the alarm indicator off, press the Stop key and correct the problem. 18 Stop key: This key cancels the operation currently in progress and turns off the Alarm Indicator. After loading paper, installing a new toner cartridge, or correcting an alarm condition, press this key to turn off the Alarm Indicator.
The One Touch Keypad The One Touch keys are your OKIFAX’s most important tool. Use them for quick, one-touch dialing, and to access most functions and programming options. Using the One Touch Keys for Dialing To use a One Touch key for dialing, just press the appropriate One Touch key.
memory to the document feeder when preparing to send a fax. 3/Confidential TX key: Use this key to send a confidential document to a mail box (a secure memory storage area) in the receiving fax machine. See page 46. 4/Relay Initiate TX key: Use this key to set up a relayed fax transmission. During a relayed fax transmission, your OKIFAX initiates the transmission by sending a document to a second fax machine, which then broadcasts the message to a number of other fax machines. See page 50.
Signal Tones End of Session tone: At the end of every successful fax ses- Your OKIFAX makes a number of sounds to inform you of specific conditions. sion, your OKIFAX emits a short beep to inform you that there were no errors or problems in the communication. Key Select tone: This is a short beep that occurs each time you press a key. Off-Hook Alarm tone: If it is equipped with the optional Error tones: If you press a wrong or inappropriate key, your OKIFAX emits three short beeps.
Installation Getting Started To install your new OKIFAX, follow the instructions from Unpacking to Setting the Fax Identification. You must complete these steps for your OKIFAX to operate properly. Unpacking Before you begin, be sure that all the items listed below are included in your package.
Setting Up Your OKIFAX 5300 Plus/5600 Plus 2 Install the Document Stacker Press in the cover release buttons on the side of the copy stacker until it clicks open. Lift up the stacker. REC AUTO Slip the document stacker indents over the tabs on the rear of the unit so that they click into place. DIAL START AUTO H SEARC L REDIA STOP EN ALARM HYPH EST HOOK V.
5 Replace the image drum cartridge. 2 Unwrap the toner cartridge and gently shake it to distribute the toner. Then carefully peel the tape from the bottom of the toner cartridge. 3 With the ridged side facing up and the blue lever on your right, insert the toner cartridge into the image drum unit, left end first. T SELEC ION FUNCT REC AUTO DIAL START AUTO H SEARC L REDIA STOP EN ALARM HYPH EST HOOK V.
5 Close the copy stacker—push down until you hear both sides click into place. RED M EN STO ALAR HYPH EST HOOK V. REQU STD COPY FINE EX O FINE AL DARK T NORM LIGH PHOT DEF 3 ABC 2 1 MN 6 JKL 5 GHI 4 WXY 9 TUV 8 PRS 7 # OQZ 0 * 6 Connect to the Telephone Line Insert one end of the telephone cord into the LINE jack in the back of the machine, and the other end into your wall telephone jack. Close the document table.
1 2 Using the supplied screw, connect the handset cradle to its base. Position the handset cradle on the left side of the OKIFAX. 3 Plug one end of the handset cord into the handset and the other end into the jack on the front of the cradle. Place the handset in the cradle. 4 Insert the supplied telephone cord into the jack located on the back of the cradle.
6 Insert the end of the cord into the TEL 1 or TEL 2 jack on the back of the OKIFAX. Wall jack Tel 1, Tel 2 Line TEL 1 TEL 2 Note: The two TEL jacks are provided to allow you to connect both an external handset and an answering machine. Connecting an External Telephone or Answering Machine TEL LINE Jack Jack Connect Power 1 Make sure the power switch is off. 2 Plug the power cord into the back of the unit.
3 Plug the other end into a grounded AC power outlet. 4 Turn on your OKIFAX. After the unit warms up, the time and current answering mode appear on the display. Your OKIFAX is now in standby mode, ready to send or receive faxes. Time: 2:35 PM 1 Pull the paper tray out of the machine. 2 Adjust the paper guides to the width of your paper. 3 If necessary, lift and adjust for the length of your paper.
4 If you are using legal-size paper, pull out the extension at the back of the paper tray. 5 Remove the paper from its wrapper (up to 250 sheets). Note the “print side” notice printed on the label. Fan the paper. 6 Load the paper into the paper tray, print side down. Note: Be sure the paper is under the tabs on the sides of the tray. Do not fill past the Paper Full mark. If necessary readjust the guides for a snug–but not tight–fit. 7 Replace the paper tray. Push it forward until it locks.
Setting the Answering Mode The answering mode determines how your OKIFAX handles incoming fax and voice calls. The standby display shows the current answering mode. Answering Mode Options The answering mode you choose depends on how you use your OKIFAX and what telephone equipment is connected to it. Read through the mode descriptions below, then follow the instructions to change to the mode that best fits your needs.
Memory Receive mode [MEM]: When set to this mode, your OKIFAX stores received faxes in memory and does not print them out immediately. See page 40 for details Fax Forwarding mode [FWD]—OKIFAX 5600 Plus only: When set to this mode, your OKIFAX receives all fax messages into memory, and then automatically resends them to the forwarding number you have programmed into the machine. See page 25 for details on how to set the forwarding number.
To program your Fax ID: 1 Press the Select Function key. 2 Press the 9/User Program One Touch key. The display shows 1:FUNC. PROGRAMMING. 3 On the numeric keypad, press 4. The display shows 4:SYSTEM DATA PRG. 4 Press the Yes § key. The display shows NO=, ID=. 5 After the display clears, enter the full telephone number of your OKIFAX using the numeric keypad.
Setting the Language Setting the Forwarding Number Your OKIFAX comes with two languages installed—English and Spanish, French or Portuguese, depending on where you bought your unit—which appear on the display and in reports. Follow the instructions below to switch languages. 1 Press the Select Function key. 2 Press the 9/User Program One Touch key. The display shows 1:FUNC. PROGRAMMING. 3 Press the Yes § key. The display shows FUNCTION NO. [ ] ENTER 01-23. For OKIFAX 5600 Plus only.
6 Press the Start key to save your entry. 7 Press the Select Function key to finish. Connecting to a PBX A PBX (Private Branch Exchange) is a private telephone system used to route internal calls. If you have to dial a prefix (access digit) to get an outside line, then your line is connected to a PBX. If you are connecting your OKIFAX to a PBX, follow the instructions below.
Copying Making Copies 2 Neatly stack your documents, then insert them face down into the document feeder. Readjust the document guides for a snug fit. Your OKIFAX will grip the documents, and pull the bottom page into the machine. 3 Press the Copy key. The display shows PRG. NO. OF COPIES, [1SETS]. If you want to make just one copy, you are finished. Your OKIFAX will pause briefly, then begin copying. 4 To make multiple copies, enter the number of copies you want to make on the numeric keypad.
Using the Manual Paper Feeder 3 Pull the manual paper feeder down until it is horizontal. 4 Adjust the paper guides on the feeder. Your OKIFAX’s manual paper feeder allows you to make copies on a different type of paper than what you normally keep in the paper tray. To make copies using the manual paper feeder, follow the instructions below. Note: The paper you use in the manual feeder must be the same size as the paper in the paper tray—if it isn’t, the paper will jam.
5 Insert a sheet of paper face up. Adjust the guides again to ensure that the paper is straight. MN 6 KL 5 WXY 9 TUV 8 # OQZ 0 * 6 Press the Copy key (see the instructions above). If you are making more than one copy, or copying a multipage document, insert additional sheets when the previous sheet is all the way through the machine.
Faxing: Dial Directories This chapter explains how to make faxing easier by programming frequently used fax numbers into the One Touch keys and the Auto Dial numbers available in your OKIFAX. It also explains how to organize the programmed numbers into groups for easier faxing to multiple locations. 1 Press the Select Function key. 2 Press the 8/Location Program One Touch key. The display shows LOCATION PROGRAMMING ENTER (SRCH, OT, A/D, #). 3 Press a One Touch key to program.
To Do This Use 9 Enter numbers Numeric keypad (press once) Enter spaces 14/Space One Touch key Enter hyphens (-) Hyphen key Enter pauses (i.e., to wait for 15/Pause One Touch key long distance or outside lines) Enter the optional alternate fax number, if desired. Refer to the instructions following Step 5. 10 Add a switch from pulse to tone dialing for part of the call */Tone key Press the Start key to finish programming the One Touch key. The display shows LOCATION PROGRAMMING.
4 Using the numeric keypad, enter 23. The display shows 23:ONE TOUCH PARAM YES [OT] NO[©]. 5 Press the One Touch key for the location whose settings you want to change. The display shows ECHO PROTECTION, [OFF]. 6 Press the No © key to switch Echo Protection on. 7 Press the Yes § key to confirm your selection. The display shows 23:ONE TOUCH PARAM. [ ]. 8 To create a chain dial number, program up to the first 31 digits of the number into a One Touch key or Auto Dial number.
To Do This Enter numbers Use Numeric keypad (press once) Using the numeric keypad, enter a 2-digit number for the Auto Dial number you want to program. The numbers available for programming depend on the model you own. Enter spaces Space One Touch key Enter hyphens Hyphen key Enter alphabetical characters Locate the character you want on the numeric keypad. Press that key repeatedly until the character appears. Model Auto Dial Numbers Available OKIFAX 5300 Plus 01–64 Enter a unique character.
■ You can program up to ten groups into your OKIFAX 5300 Plus, and up to 20 groups into your OKIFAX 5600 Plus. ■ The OKIFAX 5300 Plus can have up to 79 locations per group. The OKIFAX 5600 Plus can have up to 129 locations per group. 6 Note: This is different from relay broadcasting, where one fax is sent to a remote machine, which then relays it to a group of fax numbers. 1 Press the Select Function key. 2 Press the 8/Location Program One Touch key. The display shows LOCATION PROGRAMMING.
Faxing: Basic Operations This chapter explains how to load documents for faxing, how to send and receive faxes, how to use the closed network and voice request features, and how your OKIFAX handles power interruptions. Preparing Documents for Faxing Use the information in this section to make sure your documents scan and fax easily and clearly. Guidelines ■ Try to use good quality documents for your fax transmissions.
When loading multiple-page documents, do not load paper thinner than 0.003" (0.08 mm) or thicker than 0.005" (0.13 mm). For single-page documents, do not load paper thinner than 0.002" (0.06 mm) or thicker than 0.006" (0.15 mm). 2 Stack your documents neatly, then insert them face down into the document feeder. Readjust the document guides for a snug fit. 3 Your OKIFAX will grip the documents and pull the bottom page into the machine.
5 6 If necessary, use the No © key to adjust the level of contrast in your document. For most documents, the default NORMAL setting works best. Document Type Contrast to Use Documents with normal contrast NORMAL Documents which are too light LIGHT Documents which are too dark DARK Your documents are now ready for faxing or copying. Sending a Fax to a Single Location 1 Load your documents. 2 Select a location. Refer to the instructions below.
1 When selecting locations, press the Search key. The display will show ENTER 1'ST CHAR. You can redial a number manually at any time by pressing the Redial key. 2 Repeatedly press the Search key to look through the entire list of locations in alphabetical order, or locate the letter you want on the numeric keypad, and press that key repeatedly to look through Location IDs beginning with that letter. Note: If a power loss occurs, the redial information is lost— see “Power Failures and Memory,” page 41.
Use the following procedure: Enter two successive letters/numbers on the same key Press the No © key to move to the next character. Move the cursor to make corrections Yes § and No © keys 1 Load the document. 2 Enter the fax number using the numerical keypad. 3 Press the Copy key. The display shows ONE TOUCH NO.[01]. The number in brackets is the next unprogrammed One Touch key number. If all the One Touch keys are programmed, the display shows AUTO DIAL NO.
4 After you receive the fax, a long beep tells you that the transmission was successful. Canceling Messages Stored in Memory It is possible to erase messages received in memory without printing them. Receiving Faxes in Memory Note: This section does not apply when the OKIFAX is in PC Fax mode. In that case, all faxes are automatically stored on the computer's hard drive, regardless of the conditions explained below.
1 Press the Select Function key. ■ 2 Press the 9/User Program One Touch key. The display shows 1:FUNC. PROGRAMMING. Any messages your OKIFAX has received into its memory but not yet printed will be lost. ■ If you have loaded documents on your OKIFAX’s document feeder, any dialing or transmission settings will be lost. ■ Redial information is lost. 3 Press the Yes § key. The display shows FUNCTION NO. [ ]. 4 Using the numeric keypad, enter 08.
Notes: ■ You need to have either the optional handset or an external telephone attached to the OKIFAX in order to use the voice request function. ■ You can use the voice request function only when you are using the document feeder to send a fax directly to a single location. You cannot use it with memory, delayed, relay, or broadcast faxing. ■ You cannot use the voice request function when your are operating the OKIFAX 5600 at transmission speeds greater than 14,400 bits per second.
Faxing: Advanced Operations Sending a Delayed Fax from the Document Feeder Sending a Fax at a Later Date and Time Your can program your OKIFAX up to three days in advance to send documents at a specified date and time. 1 Load your documents. 2 Press the Select Function key. 3 You can send one delayed fax at a time either from the document feeder or from memory. Refer to the table below to decide which method you want to use. Press the 1/Delayed TX One Touch key.
OKIFAX 5600 Plus: Press the No © key. The display shows FEEDER TX. Press the Yes § key. 10 Select a location. Refer to the following instructions. 11 To Select Using Do This A One Touch key Press the One Touch key. (On the OKIFAX 5600 Plus, lift the main One Touch keypad to access One Touch keys 16–30.) An Auto Dial number Press the Auto Dial key, then enter the two-digit Auto Dial number on the numeric keypad. A number dialed on the numeric keypad Dial as you would on a normal telephone.
12 Repeat Steps 11 and 12 as often as necessary to continue selecting locations. 13 When you are finished selecting locations, press the No © key at the SELECT LOCATION(S) message. 14 If you have selected multiple locations, your OKIFAX asks if you want to confirm your selections with a printed report before proceeding. If you do, press the Yes § key. After the report is printed, the display shows BEGIN SCANNING? If you want to make corrections, press the No © key and go back to Step 9.
A group Using the numeric keypad, press the # key, then enter the number of the group you want to use. A number dialed on the numeric keypad Dial as you would on a normal telephone. 5 Press the Yes § key to confirm your selection. 6 Repeat Steps 4 and 5 as often as necessary to continue selecting locations. pable unit, you can use the confidential fax feature. The receiving machine will store the message in a confidential mailbox (in its memory) and will not print it until a password is entered.
A number dialed on the numeric keypad 7 Dial as you would on a normal telephone. Press the Start key. Your OKIFAX begins sending the fax. Receiving Confidential Faxes If you need to receive a fax that should not be seen by anyone else, have the person send the message from another Oki fax-capable unit as a confidential fax. In order to do this, you must first set up a confidential mailbox, as explained below. Then, give your mailbox number to the person sending the message.
back to step 5. When you are finished, press the Select Function key. Changing Your Password or Closing a Mailbox 7 The display shows PERSONAL BOX [CONF]. If you want to change the password of an existing mailbox or if you want to delete one, follow the instructions below—remember that a mailbox must be empty before you can modify or delete it. ■ To delete the mailbox, continue with step 8. ■ To change the password, skip to step 9. 8 Press the NO key until [CLOSE] appears. Then Press the Yes key.
Printing a Confidential Message Each time your OKIFAX receives a confidential message, it automatically prints a confidential reception report that tells you which mailbox number received the message. To print a received confidential fax: 1 Press the Select Function key. 2 Press the 10/Message Print from Memory One Touch key. The display shows PRINT MEMORY MSG.
Relay Group Numbers: These 2-digit numbers are the numbers of groups of locations programmed into the relay key station. 2 Press the Select Function key. 3 Press the 4/Relay Initiate TX One Touch key. a.) The first time you use this feature, the display shows: RELAY PASSWORD ENTER [ ] - Using the numeric keypad, enter the 4-digit relay password.
where XX is the last list number you entered. - If the list number is correct, go to step 5. - If you want to fax to a different list, press the No © key. Then use the numeric keypad to enter the number of the list you want to use. 5 Press the Yes § key. The display shows SELECT LOCATION. 6 Select the location of the relay key station. Refer to the instructions below.
confirmation report prints, the display reads SELECT LOCATION. Press Stop to remove documents. mailbox instead of loaded into the document stacker. This means that the document can be polled by more than one remote fax machine—it is not deleted after it is polled. You can also store different documents in different boxes, so that you can easily change the document available for polling. Polling Documents from Other Fax Machines 1 With no documents loaded, press the Select Function key.
Note: If [CONF] or [POLL] appears, then the box number is already in use as a confidential or bulletin poll mailbox. 8 Press the Yes § key to continue. 9 Using the numeric keypad, enter the 4-digit password you want to use with your mailbox. Dual Access Your OKIFAX’s dual access feature allows you to load and prepare to transmit a document while your fax machine is receiving or sending another fax from memory.
received, the faxes you have loaded will automatically be sent. n Continue to receive faxes while earlier received messages are printing, if your OKIFAX is set to receive faxes into memory. What You Can Do While Making Copies While your OKIFAX is making copies, you can: n Continue to receive faxes while copies are printing, if your OKIFAX is set to receive faxes into memory.
Customizing OKIFAX 5300 Plus/ 5600 Plus Customizing Fax Features and Operations Many of your OKIFAX 5300 Plus/5600 Plus’s features and functions have settings which can be changed to customize its operation. The user functions control a broad range of features, such as when certain reports print, and how the OKIFAX responds to incoming calls. The dial parameters control how the OKIFAX dials fax numbers; in most cases, the settings are determined by the type of phone service you have.
02 MCF(MULTI-LOC.): This function automatically prints a Message Confirmation Report after each multiplelocation transmission. The report provides information about the transmission—see page 60 for details. Available settings are ON(default) and OFF. 03 ERR REPORT(MCF): This function automatically prints a Message Confirmation Report each time an error occurs during a transmission or polling transmission operation. The report provides information about the transmission—see page 64 for details.
10 T/F TIMER PROG.: When set to the telephone/fax answering mode, your OKIFAX automatically distinguishes between incoming voice and fax calls. If the incoming call is a voice call, OKIFAX rings to tell you to pick up the handset. If you do not answer, OKIFAX automatically switches back to facsimile mode to allow the calling party to send a fax. The T/F TIMER function controls how long it waits before switching back to fax mode. Available settings are 20 SECONDS or 35 SECONDS (default).
6 Press the Yes § key. The display changes to SETUP FAX RING CALL FAX NUMBER NOW. 7 Using a separate telephone line, dial the number assigned to the OKIFAX within 90 seconds—if you don’t have access to a second line, have someone else make the call for you. When your OKIFAX begins to ring, it automatically detects and remembers its assigned ring pattern. Be sure to let it ring until either RESULT=OK or RESULT=NG displays.
(Portuguese), depending on where you purchased your OKIFAX. 16 INCOMING RING: This function controls the telephone ringing sound your OKIFAX makes when a call comes in. When set to off, it does not ring during incoming calls. The available settings are: ■ ON (default): Only rings when set to Manual Receive [TEL] mode or when the RING RESPONSE function is set to 5, 10, or 20 seconds. ■ OFF: Does not ring when a call comes in.
that case, incoming faxes are saved directly to the PC’s disk without being printed. If the PC is turned off or not functioning, the OKIFAX acts as a standalone fax machine and prints incoming faxes when this PC/FAX SWITCH function is set to ON (default). If this function is set to OFF, the OKIFAX will not accept incoming faxes when the PC is turned off or not functioning.
DIAL TONE DETECT: This function allows your OKIFAX to wait for and detect a dial tone before proceeding with dialing. Available settings are ON and OFF. Default: OFF. DIAL PREFIX: If your OKIFAX is connected to a PBX, use this function to specify the access digit used to obtain an outside line from your PBX. You can enter a number with up to four digits.
Service Function Settings In many cases, service function settings greatly change the way your OKIFAX operates. To change any of these settings, contact your Authorized OKIFAX Dealer. Service Function Settings List LONG DOC. SCAN: Normally OKIFAX does not scan documents longer than 14 inches (360 mm). When this function is on, your OKIFAX can scan and transmit documents of any length for up to one hour.
Fax Reports ■ The result of the communication—see the end of this chapter for a list of result codes and their meanings. ■ Service codes. Be sure to report these diagnostic codes if you contact your Authorized Service Dealer about communication problems. ■ If the fax was transmitted from memory (not directly from the feeder), a portion of the first page prints after the report (unless User Function 4, Image in MCF, is set to OFF—see page 56).
Service codes. Be sure to report these diagnostic codes if you contact your Authorized OKIFAX Dealer about communication problems. Broadcast Entry Report ■ Each time you program a multiple-location transmission (broadcast), your OKIFAX gives you the option of printing this report to confirm your entries. Information in this report includes: Printing Reports ■ The Location ID of the One Touch keys and Auto Dial codes you have selected. ■ Telephone numbers you have entered using the numeric keypad.
(“Calling”) and the total amount of time spent receiving faxes (“Called”). ■ The total amount of time used to complete the broadcast. ■ The date, time and duration (S, R-TIME) of each transmission or reception. ■ For each location, the Location ID, the number of pages sent and the result of the communication. ■ The name or telephone number of the fax machine you were communicating with (DISTANT STATION ID). If you were sending a fax, the telephone number or the Location ID is printed.
■ ■ The Sender ID (ID=), TSI/CSI (TEL NO.), and call back number currently programmed into your OKIFAX. Current dial parameter settings. Power Outage Report Certain information stored in your OKIFAX is lost if power is interrupted under these circumstances: ■ ■ Codes Used in Reports Result Codes Result codes indicate the results of communications. Code Description BUSY The other machine’s line was busy or there was no answer. CANCL A message was erased after being held in memory for 10 days.
Problem Solving Clearing a Document Jam 2 Pull out the jammed document. 3 Push the control panel back down until it locks. When a document jams while being faxed or scanned, your OKIFAX beeps, the red Alarm indicator lights, and DOCUMENT JAM appears in the display. If the jammed document looks as if it is positioned straight in your feeder, press the Stop key to try to feed the document the rest of the way through the feeder. If this fails, follow the instructions below. 1 Grasp the control panel.
2 Notes: ■ If you experience paper jams often, the type of paper you are using may be the problem. For best results, select paper developed specifically for photocopying or laser printing. Be sure to fan the paper before loading it into your paper tray. Push the buttons on the side of the copy stacker until you hear a click. Lift the copy stacker up. T SELEC ION FUNCT REC AUTO DIAL START AUTO CH SEAR L REDIA M EN STOP ALAR HYPH EST HOOK V.
4 Pull out any paper you see jammed inside the machine. 7 Make sure the paper stop in the tray is properly adjusted: not too loose, not too tight. 8 Slide the paper tray all the way back into the OKIFAX. 9 Place the image drum unit back into your OKIFAX. To make sure that the image drum is positioned corrctly, press down firmly on both of the locations on the drum marked “PUSH.” T SELEC ION FUNCT REC AUTO DIAL START AUTO H SEARC L REDIA STOP EN ALARM HYPH EST HOOK V.
10 Close the copy stacker and push down until you hear a click. Be sure both sides are latched. Printing a Cleaning Page If you notice repeating marks or imperfections on your printouts, try printing a cleaning page. The cleaning page process N SELECT FUNCTIO REC AUTO DIAL START AUTO H SEARC REDIAL STOP N ALARM HYPHE ST HOOK V. REQUE STD COPY FINE EX FINE L DARK NORMA LIGHT PHOTO DEF 3 ABC 2 1 MN 6 JKL 5 WXY 9 GHI 4 TUV 8 PRS 7 # OQZ 0 * 11 Close the document table.
copy stacker until you hear a click. Lift the copy stacker. If your OKIFAX displays “TONER LOW” or “REPLACE TONER CART.,” replace the toner cartridge with a new one soon. If print density is high enough, you can continue to to use the toner cartridge without replacing it until print quality becomes unacceptable. Keep in mind that if you don’t replace the cartridge soon, there is a risk that a fax will be unreadable when it prints using an empty cartridge.
5 With the ridged side facing up and the lever on your right, insert the toner cartridge into the image drum unit. Slide the left end of the cartridge in first, then lower the right end into place. N SELECT FUNCTIO REC AUTO DIAL START AUTO H SEARC REDIAL STOP N ALARM HYPHE ST HOOK V.
The “CHANGE DRUM SOON” Message The life of an image drum depends on a number of factors, including temperature and humidity, the type of paper you use, and the number of pages per job. The “CHANGE DRUM SOON” message is a warning that the image drum cartridge in your OKIFAX may be approaching the end of its usable life, which is approximately 20,000 pages, depending on the length and type of document you receive or copy.
2 Push in the cover release buttons on the side of the copy stacker until you hear a click. Lift the copy stacker. 4 Remove the protective sheet from the new image drum. unit 5 Insert the new image drum unit into your OKIFAX. To ensure that the image drum is positioned correctly, press down firmly on both of the locations on the image drum marked “PUSH.” N SELECT FUNCTIO REC AUTO DIAL START AUTO SEARCH REDIAL STOP N ALARM HYPHE ST HOOK V.
7 Close the copy stacker and push down until you hear the copy stacker click into place. Besure that the cover latches on both sides. N SELECT FUNCTIO REC AUTO DIAL START AUTO 1 Wait until the time, date and answering mode appear on the display. Then press the Select Function key. 2 Press the 7/Counter Display One Touch key. The display shows DRUM COUNT. 3 Press the Yes § key to clear the image drum unit counter. 4 Press the Select Function key to finish.
Error Messages NO PAPER REPLACE PAPER [FAX] The paper tray is out of paper. Add more paper. If there is paper in the tray, this message may indicate that paper has jammed while feeding into the printer. Check the paper path and remove any jammed paper– see “Clearing a Printing Paper Jam” at the beginning of this chapter (page 67). If you run out of paper while printing a fax, the remainder of the fax is stored in memory, and a “MSG IN MEMORY ” message appears.
CONFIRM PAPER SIZE ERROR 77 [Appears only when the optional PC interface is installed.] The paper loaded is not the size called for by your application software. Check your software printing settings and the paper in the paper tray. 02:13 [FAX] REPLACE TONER CART. There is no image drum in the OKIFAX. Turn the OKIFAX off, install an image drum and toner cartridge according to the instructions in this handbook, then turn it on again to clear the message.
Problem Checklist ■ Your OKIFAX won’t dial. Check the power cord and wall outlet. Make sure that your telephone line (not your external telephone or handset) is connected to the LINE outlet on the back of your OKIFAX—see page 17. If you have an external telephone connected, lift the handset and check for a dial tone. If you do not hear one, there may be a problem with your telephone line. If you do hear a dial tone, your OKIFAX may be using the wrong dialing method (pulse or tone) for your area.
to enter a pause (using the Pause One Touch key) after the dial prefix or international dialing code to tell your machine to wait for a dial tone. • If you have frequent problems communicating with a particular remote fax machine, try programming the number into one of your One Touch keys and then changing the One Touch Parameters for that One Touch key (see page 31). • Lastly, either your OKIFAX or the remote fax machine may need servicing. Try sending a fax to another location to check your machine.
■ ■ ■ Your received documents are light or have vertical streaks on them and you are not out of toner. First, print a cleaning page— Press the Select Function key, then press the 10/Msg. Print from Memory key, then press the Yes § key. If that doesn’t help, Gently wipe the lens surface of the LED array with a soft pad moistened with rubbing alcohol, and then see if the machine works properly (refer to “Replacing the Toner Cartridge,” page 70).
Service and Support Okidata Faxable Facts This information is valid for the United States and Canada only. This on-line document retrieval system gives you aroundthe-clock access to product and support information through your fax machine. Call 1-800-654-6651 and follow the recorded instructions. Okidata is firmly committed to the satisfaction of our customers.
Purchasing Supplies and Options ■ Telephone Handset: Order Number 70031801. Before you order, have the correct part number and description of the item. ■ Second Paper Tray, model UST-550, with 500-page additional capacity: Order Number 70029401. ■ PC Interface Kit, with interface board, bidirectional cable, and software: Order Number 58241701 ■ Consult the Authorized OKIFAX Dealer where you purchased your OKIFAX..
To make request or claim for service under the parts-only portion of this Limited Warranty the original purchaser must return the OKIDATA product, shipping prepaid, in the original shipping container or equivalent, to OKIDATA or an authorized OKIFAX service center and assume the risk of loss or damage in transit.
MEXICO Oki Data de Mexico, S.A. de C.V. Tel: 525-661-6860 Fax: 525-661-5861 ARGENTINA Megatech Tel: (541) 371-4123 Fax: (541) 371-4123 (tone needed) BRAZIL Oki Data do Brasil, Ltda Tel: (5511) 5589-1518 Fax: (5511) 5584-0267 CHILE Teknos Comunicaciones Tel: 56 (2) 555 5530 Fax: 56 (2) 550 2390 COLOMBIA Soluciones Tecnologicas Tel: (571) 218-2380 Fax: (571) 622-1280 VENEZUELA MAI de Venezuela S.A. Tel: 782.78.11 Fax: (02) 781.
Specifications Category Specifications Category Specifications Type/compatibility Desktop ITU-T G3 transceiver Halftone transmission 64 shades of gray Modem speed OKIFAX 5300 Plus: 14.4/9.6/7.2/4.8/2.4 Kbps Scan width 8.5" (21.5 cm) Protocol ITU-T G3 OKIFAX 5600 Plus: 33.6/28.8/14.4/9.6/7.2/4.8/2.
Category Specifications Environmental Dimensions WxDxH 13" x 16.5" x 9.6" (33cm x 42 cm x 24.5 cm), excluding paper tray Weight 28.
Index Symbols */Tone key 9 0/Unique key 9 1/Delayed TX key 11, 43 10/Message Print From Memory key 12 1'ST PAPER SIZE: 58 2'ND PAPER SIZE: 58 2/Broadcast Feeder TX key 11, 45 3/Confidential TX key 12 4/Relay Initiate TX key 12, 50 5/Polling key 12, 51 6/Report Print key 12, 64 7/Counter Display key 12, 77 8/Location Program key 12, 30, 32, 34 9/User Program key 12, 21, 25, 26, 31, 57, 60, 61 A Activity report 64 Alarm 10 Alarm indicator 10 alternate number 11 Answering Machine connecting 19 Answering mach
C Call Back Number 23 Chain dalling 32 CHANGE DRUM 73, 76 Cleaning page 70 Clock setting 21 Closed network 40, 56, 80 Codes communication 66 report 66 COMM ERROR 77 Communication codes 66 COMMUNICATION ERROR 77, 78 Components 4 Confidential fax 46 Confidential fax messages receiving 47 sending 46 Confidential Reception Report 64 Confidential TX key 12 Configuration report 65 CONFIRM PAPER SIZE 77 Contrast transmit document 37 Control Panel 8-10 88 Index Copy 8, 27 Copy key 8, 27 Counter Display key 12 Cus
Documents loading 36 preparing 35 Drum counter resetting 12, 75 E Echo Protection 31 ECM FUNCTION 59 End of Session tone 13 Error Tones 13 External Telephone connecting 19 F Fax sending 37-38 sending, confidential 46 sending, delayed 43, 80 sending, multiple locations 45 Fax Forwarding mode 23, 25 Fax Identification (Fax ID) 23-24 FAX mode 22 Faxable Facts 81 FWD 23, 25 G Groups 33 H Handset 39 installing 17-19 Hook/V.
L N Language setting 25, 58 LED array 72 LED Print Head 6 LINE jack 17 Location ID 30, 31, 32, 33 Location Program key 12 LONG DOC. SCAN 62 No © key 9 NO PAPER 76 NO TONER MEM.RX 62 Number alternate 11 primary 11 Numeric keypad: 9 M Manual Receive mode [TEL] 22 MDY/DMY 62 MEM./FEEDER SW.
PBX LINE 61 PC Fax mode [PC] 23 PC mode 23 PC/FAX SWITCH 59 Phone Directory 65 Plus key 10 Polling 51, 80 Polling, bulletin 52 Polling key 12 Polling reception 12 Polling transmission 12 Power cord 19 Power outage report 41, 66 Primary number 11 Print counters 77 PRINTER ALARM 2 77 PRINTER ALARM 4 77 Printing paper jam clearing 67-70 Private Branch Exchange (PBX) 26 R Receiving Fax in memory 40 manual 39 REDIAL INTERVAL 60 Redial key 8 REDIAL TRIES 60 Redialing 38 Reduction, automatic 20 REFER TO USER GUI
Service and Support 81 Service Function Settings 62 Signal Tones 13 Space key 10 Start 10 Start key 10 Stop 10 Stop key: 10 Supplies 82 T T/F mode 22 T/F TIMER PROG. 57 TAD MODE 59 TAD mode 19, 22 TEL jack 19 TEL mode 22 TEL/FAX SW.
MATERIAL SAFETY DATA SHEET OL "e" Series Toner MSDS # 58093101 For more information, contact Okidata at: 532 Fellowship Road Mount Laurel, NJ 08054 Emergency Information: 1-800-OKIDATA Note Note: Small amounts of toner on skin or clothing can easily be removed with soap and cold water. Hot water makes toner harder to remove.
Vapor Density (Air=1): Not applicable Evaporation Rate (Butyl Acetate=1): Not applicable Specific Gravity (H2O=1): 1.
Reactivity Data Stability: Stable Polymerization: Will not occur. Hazardous Decomposition Products: Thermal decomposition may result in release of oxides of carbon and nitrogen. Temperature: Do not expose to temperatures above 200°C (392°F). Incompatibility: Avoid exposure to strong oxidizers. Spill Cleanup and Disposal Spill Cleanup Small Spills 1. Remove sources of ignition. 2. Clean up spill with wet cloth. Large Spills 1. Remove sources of ignition. 2.
