MULTIFUNCTION PRINTER User’s Guide
Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Oki Data assumes no responsibility for the results of errors beyond its control. Oki Data also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by Oki Data.
Safety Installation Hints - Install the machine in a dust-free location away from direct sunlight. - Place the machine near an electrical outlet that is easily accessible. - Do not plug the machine into a power source shared by items that produce electric noise (e.g., air conditioner, etc.). - The design of this machine requires electrical grounding, and is thus supplied with a three-wire grounded power cord.
Operation and Maintenance - Aside from the instructions specifically stipulated in the handbook, do not attempt to disassemble or service this machine, including the lubrication of moving parts. Please contact an authorized service center for assistance. - Use a soft dry cloth to clean the control panel and main body of the unit. Do not apply any cleanser to the cloth or surface of the machine.
Toner Cartridge and Image Drum Unit Warning: This OKI facsimile machine will not operate if any toner cartridge or image drum unit other than that specified by OKI is installed. Please be sure to read the labeling on the toner package and image drum unit package to ensure that you have purchased the correct cartridge or unit. The installation of any other toner cartridge or image drum unit will cause the system to lock, and the operations panel will display an error.
Emergency First Aid - IF TONER IS SWALLOWED: Dilute by having the person drink two glasses of water and induce vomiting by administering Syrup of Ipecac (follow manufacturer’s instructions). Seek medical attention immediately. Never attempt to induce vomiting or give anything by mouth to a person who is unconscious. - IF TONER IS INHALED: Take the person to an open area for fresh air. Seek medical attention immediately.
Contents Safety .................................................................................................... 1 Introduction .......................................................................................... 1 Features ............................................................................................. 1 Handset Kit ......................................................................................... 2 Component Identification .....................................................
Setting the Fax Identification ............................................................ 24 Setting Language ............................................................................. 26 Connecting to a PBX ........................................................................ 26 MFP Function ................................................................................... 28 Driver Setup ..................................................................................... 28 Windows 2000 ........
Rejecting Unsolicited Fax Messages ................................................ 48 Power Failures and Memory ............................................................ 49 Making Copies ................................................................................. 49 Making Copies with the Manual Paper Feeder ............................. 50 Using Voice Request ........................................................................ 51 To Initiate a Voice Request ....................................
Programming ...................................................................................... 65 Customizing Features and Operations ............................................. 65 Viewing Your Current Settings ...................................................... 65 User Function Settings ..................................................................... 66 User Function Settings List .......................................................... 66 Changing Your User Function Settings ..............
Problem Solving ................................................................................. 89 Clearing a Document Jam ................................................................ 89 Clearing a Printing Paper Jam .......................................................... 90 Replacing the Toner Cartridge (OKI P/N 52111701) ......................... 94 Replacing the Image Drum Unit (OKI P/N 40709901) ...................... 98 Shipping the MFP Machine .................................................
x OKIOFFICE 87 User’s Guide
Introduction Thank you for purchasing this OKIOFFICE 87 machine. This MFP machine uses advanced Light Emitting Diode technology to transfer received and copied images to plain paper. It has been designed to make sending and receiving faxes a fast and trouble-free process. Features The OKIOFFICE 87 includes the following features: - 10 One-Touch keys for automatic, single-key dialing of pre-programmed telephone numbers.
- A closed network feature to allow you to limit who can send faxes to your MFP machine, or to limit both where faxes can be sent to and received from. - Your MFP machine can also make up to 50 sorted copies of an original document (using standard-weight 20 lb. paper). - 2 MB of built-in memory. - During transmissions, your MFP machine begins scanning data into memory as it begins dialing (called Instant Dialing), thus saving time since it does not wait for a connection on the receiving end.
Component Identification What You Should Receive Document Tray Paper Tray/Copy Stacker Facsimile Unit Power Cord Telephone Cord Document Stacker Toner Cartridge Image Drum Unit(Inside MFP machine) Software CD-ROM Components 3
Components 1 Paper Tray/Copy Stacker Up to 100 sheets of paper can be loaded onto this tray. Up to 30 sheets of finished copies or received faxes can be stacked on top of this tray. Document Tray Holds original documents that are to be faxed or copied. Document Guides Adjust these guides to the page width of the documents that are to be copied or faxed.
Components 2 LINE Terminal Terminal for connecting the unit to an outside telephone line. TEL Terminal Terminal for connecting the MFP machine to an external telephone. Power Switch PC Connector Plug the computer cable into this connector. AC Power Inlet Plug the AC power cord into this inlet. LED Print Head This black bar is the part of your MFP machine which writes received or copied images onto the image drum unit. You should clean this bar each time you change your toner cartridge.
Control Panel 12 23 8.5* A4 B5 22 21 DEF 2 3 GHI JKL MNO PQRS 7 * 2 FINE NO STD AUTO REC 3 4 LIGHT NORMAL HYPHEN 5 2 DELAYED TX 6 TUV WXYZ 8 9 7 4 CONF. TX 5 RELAY INIT.-TX 9/SPACE 8/+ POLLING 10/PAUSE 16 REPORT PRINT COUNTER DISPLAY LOCATION PROG. USER PROG. PRINTER CLEANING 15 14 # 0 3 PRINT OPERATION 17 6 5 STOP START 12 13 ALARM UNIQUE EX 1 ABC 1 4 YES 18 A5 1 PHOTO 19 20 DARK SEARCH HOOK V.
5 6 7 8 9 10 Setting the Answering Mode in the Installation section for more information about the answering modes available in your MFP machine. HYPHEN Key: When programming One-Touch keys and Auto Dial telephone numbers, use this key to tell your MFP machine to wait for the outside or international line to become available before it proceeds with dialing the rest of the telephone number. When programming the TSI/CSI or call back numbers into your MFP machine, use this key to enter a “+” symbol.
11 COPY Key: After loading a document, press this key to make a copy. When no documents are loaded, press this key once to obtain a Message Confirmation Report about your last transmission on the LCD Display Panel, and a second time to receive a printed report. You can also use the Copy key as a shortcut for programming One-Touch keys and Auto Dial numbers.
18 One-Touch Keypad: For a description of all the functions of the One-Touch keypad, see the next section, “The One-Touch Keypad.” below 19 One-Touch Labels: After programming a location into a One-Touch key, write the location’s name on the One-Touch label. Lift off the plastic cover above the One-Touch label, use a pencil to write in the name, then replace the cover.
The One-Touch Keypad The One-Touch keys are your MFP machine’s most important tool. Use them for quick, one-touch dialing, and to access most of your MFP machine’s functions and programming options. Using the One-Touch Keys for Dialing To use a One-Touch key for dialing, just press the appropriate One-Touch key.
6/REPORT PRINT Key: Use this key to manually print reports from your MFP machine. 7/COUNTER DISPLAY Key: Your MFP machine keeps track of the number of pages it has printed in several ways. Use this key to check your MFP machine’s print counter and the scan counter. It can also be used to reset your MFP machine’s drum counter after replacing the image drum unit. 8/LOCATION PROG. Key: Use this key to program your MFP machine’s One-Touch keys, Auto Dial numbers and groups. 9/USER PROG.
12 OKIOFFICE 87 User’s Guide
Installation Getting Started To install your new MFP machine, follow the instructions from Unpacking to Setting the Fax Identification. You must complete these steps for your MFP machine to operate properly. If you have purchased an option package for your MFP machine, refer to the documentation you received with that option. Where to Install Your MFP Machine - Install your MFP machine in a dust-free location away from direct sunlight.
Setting Up Your MFP Machine Install the Paper Tray/Copy Stacker Slip the paper tray/copy stacker tabs into the rearmost slots in the top of the unit. You will feel them lock into place. Install the Document Tray Insert the document tray into the long horizontal slot on the top of the unit. You will feel it lock into place. Install the Toner Cartridge 1 Open the MFP machine’s top cover.
2 Lift the image drum unit out and set it aside. Keep it out of direct sunlight. Do not touch the green surface of the drum. 3 Pull and detach the protective cover. 4 Hold both ends of the protective cover that is sandwiched in the manual paper feeder, and gently pull out and detach.
5 Place the image drum unit back into your MFP machine. Ensure that the tabs on both sides of the image drum are inserted correctly as shown below. Then press down firmly on both ends of the image drum until it snaps into place. Warning: Never expose the image drum unit to light for more than 5 minutes. Never expose the image drum unit to direct sunlight. Always hold the image drum unit by the ends. Never touch the surface of the green drum inside the image drum unit.
7 Remove the toner cartridge from its package and gently shake it from side to side to distribute the toner. Then carefully peel the white plastic tape from the bottom of the toner cartridge. 8 With the ridged side facing up and the gray lever on your right, insert the toner cartridge into the image drum unit. Slide the left end of the cartridge in first, then lower the right end into place. Warning: Be careful not to insert the toner cartridge backwards into the image drum unit.
10 Close the top cover of the MFP machine. Tip: Ensure that the top cover is firmly closed by pressing down hard on both sides of the top cover. Connect to the Telephone Line 1 Insert one end of the telephone cord into the LINE terminal at the back of the machine. 2 Insert the other end of the cord into your wall telephone jack. Tip: Now, you can connect either an external telephone or the external handset option for your MFP machine. See the instructions below.
Connecting an External Telephone or Answering Machine 1 Insert one end of the telephone cord into the TEL terminal on the back of the machine. 2 Insert the other end of the cord into the jack in your external device. Tip: To connect both an answering machine and a telephone, first connect your answering machine to your MFP machine, then plug your external telephone’s cord into the telephone jack on your answering machine.
2 Plug the unattached end of the power cord into a grounded AC power outlet. 3 Turn the power switch to ON. The time and current answering mode appears on the display. Your MFP machine is now in standby mode, ready to send or receive faxes. Tip: The LCD display does not immediately disappear if the power is turned off while idling in the Power Save mode. This is not a malfunction and the display disappears momentarily. Loading Paper Your MFP machine can hold up to 100 sheets of standard-weight (20 lb.
2 Remove the paper from its wrapper (up to 100 sheets). Note the “print side” notice printed on the label. Fan the paper. 3 Insert the paper into the paper tray, print side down. Tip: Be sure to insert at least 11 sheets of paper into the paper tray. Any less than that brings up the “No-feed” response. Caution: Be sure to grasp the paper tightly to avoid slipping of the uppermost sheet of paper. Setting the Clock Follow these instructions to set the time and date on your MFP machine.
Setting the Answering Mode Your MFP machine has a number of answering modes, which determine how it handles incoming calls (both fax and voice). The current answering mode appears on your MFP machine’s standby display. Answering Mode Options The answering mode which is best for you varies depending on how you use your MFP machine and what external telephone devices are connected to it. Read through the answering modes that are listed here, then follow the instructions below.
Tip: In some countries, the Telephone Answering Device mode is turned off. To have it turned on, contact your dealer. Memory Reception Mode [MEM]: The received data is not printed and is stored into memory even if there is fax paper on which to print. Use the Print Operation function when you want to print out data that was stored in memory during the Memory Reception mode. You can set a password for when you want to disable the Memory Reception mode. The password is set by USER PROGRAMMING under MEM.
Setting the Fax Identification MFP machines use the information you enter here to identify themselves during communications. In most countries programming this information into your MFP machine is a legal requirement. The information you enter here includes: TSI/CSI: This is the telephone number of your MFP machine. This number is printed at the top of the faxes you send, and appears on the displays and reports of other fax machines you are communicating with.
5 After the display clears, enter the full telephone number of your MFP machine using the numeric keypad. Tip: Use the Hyphen key to enter a “+” character before the number, and use the Space One-Touch key to enter spaces. 6 Press the START key to save your entry. 7 Enter your Sender ID. This is a descriptive title up to 32 characters long. Refer to the instructions below.
Setting Language Your MFP machine comes with two languages installed, which appear on the display and in reports. Follow the instructions below to switch languages. Tip: Your dealer may be able to provide you with additional languages. SELECT FUNCTION 9/SPACE + YES + USER PROG. 1 + + 1 + GHI 4 14:USER LANGUAGE [ENG.] YES( ) NO( ) 1 Press the SELECT FUNCTION key. 2 Press the 9/USER PROG. One-Touch key. The display shows 1:FUNC. PROGRAMMING. 3 Press YES . The display shows FUNCTION NO. [ ].
Warning: Some PBX installations may require additional adjustments to your MFP machine. If you continue to have difficulty with fax communication after following these steps, contact your dealer. SELECT FUNCTION 9/SPACE + YES + USER PROG. ABC 2 YES + PBX LINE [OFF] YES( ) NO( ) 1 Press the SELECT FUNCTION key. 2 Press the 9/USER PROG. One-Touch key. 3 On the numeric keypad, press 2. The display shows 2:DIAL PARAMETER. 4 Press 5 Press YES . The display changes to PBX LINE, [ON].
MFP Function To use your MFP machine as a PC Printer or PC Scanner, you need to install the MFP (Multi-Function Peripheral) software. A PC Connector is already included in the MFP machine as standard equipment. For details regarding MFP software, please refer to the separate booklet on the “MFP Function.” Driver Setup Windows 2000 Note: Administrator’s authority is required for installation with Windows 2000. 1 Make sure that both the printer and the computer are turned OFF.
8 When the Add/Remove Hardware Wizard dialog appears, do the following: a When the Welcome to the Add/Remove Hardware Wizard dialog appears, click Next. b When the Choose a Hardware Task dialog appears, select Add/ Troubleshoot a device and click Next. c When the New Hardware Detection dialog appears, select Add a new device from the device list and click Next. d When the Find New Hardware dialog appears, select No, I want to select the hardware from a list and click Next.
d When the Install New Modem screen appears, select the appropriate device and click Next. e Check Selected ports, select the port displayed in Step 8, and click Next. f When Digital Signature Not Found appears, click Yes. g Click Finish and when the Modems Properties dialog appears, click OK. 13 When Install Complete screen appears, click OK and the setup of the driver is now complete. Windows Me/98/95 1 Make sure that both the printer and the computer are turned OFF.
Windows NT 4.0 Note: Administrator’s authority is required for installation with Windows NT 4.0. 1 Make sure that both the printer and the computer are turned OFF. 2 Connect the fax machine and computer with a parallel interface cable. 3 Turn the fax machine and computer ON and allow Windows to start. If you see a prompt telling you that a new device has been detected, press Cancel. 4 Insert the Unimessage Pro XL CD-ROM into your CD-ROM drive.
9. When the Install Complete screen appears, click OK. 10. The setup of the driver is complete. Unimessage Setup After the installation of the OKIFAX driver is complete, the installation of the Unimessage Pro software should begin. If this does not happen or you are re-installing the Unimessage software: a Insert the Unimessage Pro XL CD-ROM into your CD-ROM drive. b After the setup program has automatically started, click Setup Unimessage Pro and follow the on-screen instructions.
Dial Directories Programming One-Touch Keys Your MFP machine has ten One-Touch keys for rapid dialing. You can store up to two fax numbers with 40 digits for each One-Touch key, a main number and an alternate number, which is used if the main number is busy. You can also enter a 15-character Location ID (name) for each One-Touch key. Tip: To find One-Touch keys which are not yet registered, repeatedly press the SEARCH key. SELECT FUNCTION 8/+ + 1~10 + LOCATION PROG.
7 Enter the Location ID. This is a descriptive title up to 15 characters long. Refer to the instructions below. To Do This Enter numbers Use Numeric keypad (press once) Enter spaces SPACE One-Touch key Enter hyphens HYPHEN key Enter alphabet characters Locate the character you want on the numeric keypad. Press that key repeatedly until the character appears. Enter a unique character Press the 0/UNIQUE key repeatedly until the character you want appears.
Chain Dialing Each fax number that you enter or program into your MFP machine can be up to 40 digits long. when it is necessary to dial a number which is longer than 40 digits, use the chain dial feature. To create a chain dial number, program the first 31 digits of the number into a One-Touch key or Auto Dial number. Then press the 8/+ One-Touch key to make this a chain dial number.
Programming Auto Dial Numbers Your MFP machine has 100 Auto Dial numbers available for quick, threedigit selection and dialing. For each auto dial number, you can enter a fax number up to 32 digits long and a Location ID (name) up to 15 characters long. SELECT FUNCTION 8/+ + AUTO DIAL + LOCATION PROG. AUTO DIAL NO. [_ ] ENTER 01-70 100 1 Press the SELECT FUNCTION key. 2 Press the 8/LOCATION PROG. One-Touch key. The Display shows LOCATION PROGRAMMING. 3 Press the AUTO DIAL key.
8 Enter the Location ID. This is a descriptive title up to 15 characters long. Refer to the instructions below. To Do This Enter numbers Use Numeric keypad (press once) Enter spaces SPACE One-Touch key Enter hyphens HYPHEN key Enter alphabet characters Locate the character you want on the numeric keypad. Press that key repeatedly until the character appears. Enter a unique character. Press the 0/UNIQUE key repeatedly until the character you want appears.
Programming Groups Once you have programmed some One-Touch keys or Auto Dial numbers, you can program groups to allow you to send the same fax to multiple locations. You can program up to 5 groups each containing up to 110 numbers into your MFP machine. 1 Press the SELECT FUNCTION key. 2 Press the 8/LOCATION PROG. One-Touch key. The display shows LOCATION PROGRAMMING. 3 On the numeric keypad, press the # key. The display shows GROUP SETTING.
Basic Operations Preparing Documents - Try to use good quality documents for your transmissions. Documents that are typed or created in felt-tip black ink on white (or light) paper work best. - Do not send documents which are not rectangular. - Never use documents that have wet or sticky surfaces, wrinkles, staples or paper clips. However, your MFP machine can transmit documents that have been subject to normal wear, such as documents with staple holes, letter folds and minor corner folds.
Loading Documents To prevent paper jams and problems during scanning, neatly stack your documents, aligning their edges, before loading. Do not load documents of different sizes at the same time. Tip: You can load and prepare to transmit a document while your MFP machine is still sending or receiving another message (as long as the document feeder is clear). To do this, load the document, select your location and press the START key. Your document is sent when the current communication ends.
4 If necessary, use YES to set the resolution of your document. Document Type Resolution to Use Normal office documents STD (Standard) Documents with small type or other fine details FINE or EX. FINE Documents with photos or many shades of gray PHOTO 5 If necessary, use ment.
Search Key Dialing If you are not sure which One-Touch key or Auto Dial number contains the location you want to communicate with, use the SEARCH key to look through an alphabetical list of all of the Location IDs programmed into your MFP machine. 1 When selecting locations, press the SEARCH key. The display shows ENTER 1-ST CHAR.
Stopping a Transmission To stop a transmission while it is in progress, follow the instructions below. 1 Press the STOP key twice. The display shows STOPPED. 2 If documents are stuck partway through the document feeder, you may see a RELOAD DOCUMENT message on the display. Press the STOP key again. Your MFP machine feeds the document the rest of the way through the document feeder.
To make corrections 1 At step 5, when ENTRY IS OK? displays, press ENTRY REPORT? displays. 2 Press YES NO . PRINT . PRINTING displays and the report prints. Or, Press NO to skip printing the report. CHECK LOCATIONS YES (START) displays. 3 Press the START key. Each entry displays. Press the START key to accept each entry or press NO to delete a location. 4 When all the entries have been displayed and CHECK LOCATIONS displays again, press NO . ENTRY IS OK? displays. 5 Press the START key.
To see a list of the groups and the locations within each group, print a Telephone Directory. To do this: 1 Press SELECT FUNCTION. 2 Press the 6/REPORT PRINT One-Touch key. 3 Press 4 Press repeatedly until PHONE DIRECTORY appears. NO YES . Receiving Faxes Manually As long as your MFP machine is not set to the manual receive [TEL] mode, your MFP machine automatically receives faxes. If your MFP machine is set to the manual receive [TEL] mode, follow the instructions below.
Receiving Faxes in Memory Your MFP machine automatically receives messages into memory (and does not immediately print them) in a few different situations. Memory Reception mode When your MFP machine is set to Memory Reception mode, it receives data into its memory without printing and the display shows MSG. IN MEMORY. Printing out a message stored in memory can be done in two ways: (1) Switch to Auto Receive mode. After disabling the Memory Reception mode, all messages stored in memory print out.
No Toner Reception If the user setting No. 22 (NO TONER MEM. RX) is set to ON and your MFP machine is low on toner, it displays a TONER LOW, REPLACE TONER CART. message, and begins receiving data into memory (rather than risk printing an unreadable message). If your MFP machine has received a message in memory because toner is low, MSG. IN MEMORY appears on the display. To print out a message stored in memory when toner is running low, follow the instructions below.
Rejecting Unsolicited Fax Messages The closed network option allows you to limit the locations your MFP machine can communicate with. Using this function, you can set your MFP machine to refuse to receive any incoming faxes from locations whose telephone numbers are not programmed into your One-Touch keys or Auto Dial numbers. In this way, your MFP machine automatically rejects unsolicited fax messages such as advertising.
Power Failures and Memory If power is interrupted to your MFP machine, the following problems occur: - Any messages your MFP machine has scanned into memory but not yet transmitted are lost. - Any messages your MFP machine has received into memory but not yet printed are lost. - If you have loaded documents on your MFP machine’s document feeder, any dialing or transmission settings are lost. Your MFP machine prints a power off report to inform you in the event of a power failure.
Making Copies with the Manual Paper Feeder Your MFP machine’s manual paper feeder allows you to make copies on a different type of paper than what you normally keep in the paper tray. To make copies using the manual paper feeder, follow the instructions below. 1 Load your documents. 2 Insert a sheet of paper face up into the manual paper feeder slot, until you feel the MFP machine grab hold of the paper. 3 Press the COPY key (see the instructions above).
Using Voice Request The voice request feature allows you to have a conversation with a person at a remote fax machine during a fax communication. Either the person sending or receiving the fax can initiate a voice request. If you are sending a fax, you can answer a voice request only after all pages have been transmitted. If you are receiving a fax, you can answer a voice request after reception of each page.
52 OKIOFFICE 87 User’s Guide
Advanced Operations Sending a Fax at a Later Date and Time The delayed transmission feature allows you to send documents at a specified date and time, and frees you from the need to manually start the transmission. You can program a transmission delay to occur at any time on the day of your transmission, or at any time over the next three days. You can program your MFP machine to send one delayed fax at a time either from the document feeder or from memory.
5 Using the numeric keypad, enter the date on which you wish the transmission to begin. 6 Press YES . The display shows DELAYED TX TIME. 7 Using the numeric keypad, enter the time on which you wish the transmission to begin. Tip: Be sure to enter the time using the 24-hour clock (i.e., 8:00 a.m. would be entered as 08:00, and 8:00 p.m. would be entered as 20:00). YES . The display shows SELECT LOCATIONS. 8 Press 9 Select a location. Refer to the following instructions.
7 Using the numeric keypad, enter the time on which you wish the transmission to begin. Tip: Be sure to enter the time using the 24-hour clock (i.e., 8:00 a.m. would be entered as 08:00, and 8:00 p.m. would be entered as 20:00). 8 Press YES . The display shows SELECT LOCATIONS. 9 Select a location. Refer to the instructions below. To Select Using Do This A One-Touch key Press the One-Touch key.
Sending a Confidential Fax or Sub-address Transmission Fax machines are often placed in public places where everyone can look through the received faxes. To send confidential documents, use the confidential fax feature. The receiving fax machine stores the message in a confidential mailbox (in memory) and does not print it until a password is entered.
Receiving Confidential Faxes If you need to receive a fax that should not be seen by anyone else, have the person send the message as a confidential fax from another Oki Data Fax-compatible unit, or from a fax machine of a different maker that is equipped with the sub-address transmission function. In order to do this, you must first set up a confidential mailbox, as explained below. Then, give your mailbox number to the person sending the message.
Closing a Mailbox To change the password of an existing mailbox, or to delete one, follow the instructions below. Remember that a mailbox must be empty before you can modify or delete it. 1 Press the SELECT FUNCTION key. 2 Press the 9/USER PROG. One-Touch key. The display shows 1: FUNC. PROGRAMMING. 3 Press 5 on the numeric keypad. The display shows 5: PERSONAL BOX PROG. YES . The display shows PERSONAL BOX NO. [ ].
YES to accept the new password or close the mailbox. 10 Press 11 Your MFP machine asks you to enter another mailbox number. To continue programming mailboxes, go back to Step 5. If you are finished programming, press the SELECT FUNCTION key. Printing Confidential Messages Each time your MFP receives a confidential message, it automatically prints a confidential received transmission report that tells you which mailbox number received the message.
Relay Broadcasting Relay broadcasting allows one fax machine to send a document to another fax machine, which then re-sends (broadcasts) the document to a number of other locations. Two different fax machines are involved in transmitting a relay broadcast: the relay initiating station and the relay key station. Relay Initiating Station Your MFP machine can act as the relay initiating station, which starts the relay broadcast by sending the original documents.
Initiating a Relay Broadcast 1 Load your documents. 2 Press the SELECT FUNCTION key. 3 Press the 4/RELAY INIT.-TX One-Touch key. The display shows RELAY PASSWORD. 4 Using the numeric keypad, enter a password of up to 20 digits which is the same as the relay keyword programmed into the relay key station. 5 Press the START key. The display shows REMOTE LIST NO. 6 Using the numeric keypad, enter a number of up to 20 digits which corresponds to a relay group programmed into the relay key station.
Sending Documents Requested by Another Fax Machine (Polling Transmission) When you normally send faxes, you load documents into your MFP machine, select a location, and then press the START key to begin sending the documents. However, sometimes it is more useful to be able to simply load your documents on your MFP machine and set it to wait for the receiving fax machine to call and collect them. This is called setting your MFP machine to be polled, or polling transmission.
Dialing Another Fax Machine to Request Documents (Polling Reception) Calling a remote fax machine to receive documents someone else has loaded is called polling or polling reception. Polling Documents from Other Fax Machines 1 With no documents loaded, press the SELECT FUNCTION key. 2 Press the 5/POLLING One-Touch key. The display shows NO.=< MAILBOX NO. >. 3 Enter a mailbox number. 4 Press the START key and POLLING RX SELECT LOCATION displays. 5 Select a location. Refer to the instructions below.
Dual Access Your MFP’s dual access feature allows you to load and prepare to transmit a document while your MFP machine is receiving or sending another fax from memory. This feature increases your productivity and reduces the time you must spend waiting for other operations to finish. Once you have loaded a document and the display shows SELECT LOCATION, your MFP is ready for you to load the next transmission.
Programming Customizing Features and Operations Many of your MFP machine’s features and functions have settings which can be changed to customize the operations of your MFP machine. Because each country has different regulations, you may not be able to access all of the settings listed in this chapter. If you have trouble changing a setting, contact your dealer for assistance.
User Function Settings User function settings allow you to customize the general operation of your MFP machine. Refer to the User Function Settings List to determine which settings you may need to change, then refer to Changing Your User Function Settings to make the change. User Function Settings List 01 MCF (SINGLE-LOC.): This function automatically prints a Message Confirmation Report after each single-location transmission or polling transmission. Available settings are on and off. 02 MCF (MULTI-LOC.
07 BUZZER VOLUME: This function sets the volume of the various beep and alarm tones your MFP machine emits during operations. Available settings are low, middle and high. 08 CLOSED NETWORK: This function allows you to program your MFP machine to refuse to receive faxes from or transmit faxes to locations whose telephone numbers have not been programmed into your MFP machine’s One-Touch keys or Auto Dial numbers. Using this function, you can set up a closed network of fax machines.
11 RING RESPONSE: This function controls how long your MFP machine waits before answering an incoming telephone call. The available settings are 1 ring, 5 seconds, 10 seconds, 15 seconds or 20 seconds. Note: At the default 1-ring setting, your MFP machine answers calls immediately, and you won’t hear any ring.
15 INCOMING RING: This function controls the telephone ringing sound your MFP machine makes when a call comes in. When this function is set to off, your MFP machine does not ring during incoming calls. When set to on, your MFP machine only rings when set to manual receive mode or RING RESPONSE is set to 5-20 seconds (except 1 ring). When set to DRC, your MFP machine rings for each incoming call with the same tone even if you have used function setting 12 to turn the DISTINCTIVE RING on.
22 NO TONER MEM RX: With this function turned on, your MFP machine automatically receives and stores messages in its memory when it is low on toner. When turned off, messages print even if toner is low or empty. Available settings are on and off. 23 MEM FULL SAVE: With “Broadcast Transmission” and other functions, “call origination” starts after an entire document is read into memory.
25 Instant Dial = OFF, 17 Mem./Feeder SW = FEEDER: • Memory Available—Feeder transmission: starts reading document when receiving the CFR signal of the remote machines after call origination. • Memory Full—Feeder transmission: starts reading document when receiving the CFR signal of the remote machines after call origination. 26 RESTRICT ACCESS: Select whether or not you want restricted access. Turning on this function renders your restricted ID registration active. Available settings are on and off.
Changing Your User Function Settings SELECT FUNCTION 9/SPACE FUNCTION NO.[_ ] ENTER 01-34 YES + + USER PROG. 1 Press the SELECT FUNCTION key. 2 Press the 9/USER PROG. One-Touch key. The display shows 1:FUNC. PROGRAMMING. 3 Press YES . The display shows FUNCTION NO. [ ]. 4 Using the numeric keypad, enter the 2-digit number of the function you want to change. This display shows the name of the selected function. 5 Repeatedly press NO until the setting you want appears in the display.
2 Press the 9/USER PROG. One-Touch key. The display shows 1:FUNC. PROGRAMMING. 3 Press YES . The display shows FUNCTION NO. [ ]. 4 Using the numeric keypad, enter 12. The display shows DISTINCTIVE RING, [OFF]. 5 Press . The display changes to DISTINCTIVE RING, [ON]. NO YES . The display changes to SETUP FAX RING, CALL 6 Press FAX NUMBER NOW. 7 Using a separate telephone line, immediately dial the number assigned to the fax machine (you must do this within 90 seconds).
Personal Box Programming (Confidential) SELECT FUNCTION 9/SPACE + + USER PROG. JKL 5 5:PERSONAL BOX PRG. YES( ) NO ( /1-8) 1 Press the SELECT FUNCTION key. 2 Press the 9/USER PROG. One-Touch key. The display shows 1: FUNC. PROGRAMMING. 3 On the numeric keypad, press 5. The display shows 5: PERSONAL BOX PRG. 4 Press YES . The display shows PERSONAL BOX NO.[ ]. 5 On the numeric keypad, enter your personal box number (from 1 ~ 8). 6 Press YES . The display shows PERSONAL BOX [CLOSE]. 7 Press NO .
4 Press YES . The display shows PERSONAL BOX NO.[ ]. 5 On the numeric keypad, enter your personal box number (from 1 ~ 8). 6 Press YES . The display shows PERSONAL BOX [CONF]. 7 Press NO . The display switches between [CONF], [POLL], [CLOSE] in that order. 8 When the display shows [CLOSE], press then asks DELETE PERSONAL BOX? 9 Press YES YES . The display to delete (close) your Personal Box. Forward No. Programming SELECT FUNCTION 9/SPACE + + USER PROG. MNO 6 6:FORWARD NO.PRG.
5 On the numeric keypad, enter a four-digit password. YES to register your Memory Password. 6 Press Tip: Make sure to keep a record of your registered password so as not to forget it. Memory Password Programming (Delete) SELECT FUNCTION 9/SPACE + + USER PROG. PORS 7 7:MEM PASSWORD PRG. YES( ) NO ( /1-8) 1 Press the SELECT FUNCTION key. 2 Press the 9/USER PROG. One-Touch key. The display shows 1: FUNC. PROGRAMMING. 3 On the numeric keypad, press 7. The display shows 7: MEM PASSWORD PRG.
REDIAL INTERVAL: Controls how long your MFP machine waits between each automatic redial attempt. Available settings are from 1 to 6 minutes. DIAL TONE DETECT: This function allows your MFP machine to wait for and detect a dial tone before proceeding with dialing. Available settings are on and off. BUSY TONE DETECT: This function allows your MFP machine to detect a busy tone when sending a fax. Available settings are on and off.
FLASH/EARTH/NORMAL: If your MFP machine is connected to a PBX, this function tells your MFP machine about the type of PBX line your MFP machine is connected to. Available settings are normal (N), flash (F) and earth (E). AUTO START: When this function is turned on, your MFP machine automatically begins dialing as soon as you have selected a location by pressing a One-Touch key or entering an Auto Dial code. You do not have to press START. Available settings are on and off.
Service Function Settings Service function settings in many cases greatly change the way your MFP machine operates. To change any of these settings, contact your dealer. Service Function Settings List LONG DOC. TX: Normally, your MFP machine does not scan documents longer than 360 mm. When this function is on, your MFP machine scans and transmits documents of any length for up to one hour. MDY/DMY: This function controls how your MFP machine displays and prints the date (month/day/year or day/month/year).
User Functions STANDBY MODE (FUNCTION) SELECT FUNCTION One-Touch key 1: DELAYED TX One-Touch key 2: PRINT OPERATION PRINT MEMORY MSG. PRINT PERSONAL BOX One-Touch key 3: CONFIDENTIAL TX One-Touch key 4: RELAY INITIATE-TX One-Touch key 5: POLLING TX/RX One-Touch key 6: REPORT PRINT 1: ACTIVITY REPORT 2: BROADCAST MCF. 3: ACTIVE MEM.
One-Touch key 9: USER PROGRAMMING (1) FUNC. PROGRAMMING 01: MCF (SINGLE-LOC.) 02: MCF (MULTI-LOC.) 03: ERR. PERORT (MCF) 04: IMAGE IN MCF. 05: SENDER ID 06: MONITOR VOLUME 07: BUZZER VOLUME 08: CLOSED NETWORK 09: TX MODE DEFAULT 10: T/F TIMER PRG.
2 key: DIAL PARAMETER REDIAL TRIES REDIAL INTERVAL DIAL TONE DETECT BUSY TONE DETECT MF (TONE)/DP (Pulse) PULSE DIAL RATE PULSE MAKE RATIO PULSE DIAL TYPE MF (TONE) DURATION PBX LINE FLASH/EARTH/NORMAL AUTO START DIAL PREFIX 3 key: CLOCK ADJUSTMENT 4 key: SYSTEM DATA PRG. TSI/CSI SENDER ID CALL BACK NO. 5 key: PERSONAL BOX PRG. 6 key: FORWARDING NO. PRG. 7 key: MEM. PASSWORD PRG.
Reports Understanding Reports Your MFP machine provides a variety of useful reports, which help you understand your MFP machine’s current settings, programming and operations. Refer to the reports listing below to determine which reports you may want to print, then refer to Printing Reports for instructions on printing a report.
Activity Report The activity report provides a record of your MFP machine’s communications. Information provided on this report includes: - The total amount of time your MFP machine spent sending faxes and the total amount of time spent receiving faxes. - The date, time and duration (S,R-TIME) of each transmission or reception. - The name or telephone number of the fax machine you were com municating with (DISTANT STATION ID). If you were sending a fax, the telephone number or the Location ID prints.
Broadcast Confirmation Report Use this report to confirm the results of a multiple-location transmission (or broadcast). Information provided on this report includes: - The date and time at which the broadcast started. - The total amount of time used to complete the broadcast. - For each location, the Location ID, the number of pages sent and the result of the communication.
Configuration Report The configuration report provides a list of the current operational settings of your fax machine. The information includes: - The current settings of all your MFP machine’s user functions. - The Sender ID (ID=), TSI/CSI (TEL NO.), and call back number currently programmed into your MFP machine. - Your MFP machine’s current dial parameter settings.
Printing Reports Printing a Message Confirmation Report After transmission, press the COPY key once (with no documents loaded) to see a report confirming your transmission on your MFP machine’s display. To print the report, press the COPY key a second time. Printing Other Reports SELECT FUNCTION 1:ACTIVITY REPORT YES( ) NO( /1-6) 6 + REPORT PRINT 1 Press the SELECT FUNCTION key. 2 Press the 6/REPORT PRINT One-Touch key. The display shows 1:ACTIVITY REPORT.
Communication Codes Communication codes indicate the communication mode was used for a communication. Code Description TX A communication initiated by your fax machine. RX A communication initiated by a remote fax machine. POLL RX Polling Reception POLL TX Polling Transmission POLL=** Bulletin Polling Transmission (** is the Box No.) CONF=** Confidential Reception (**is the Box No.) FWD-T Forwarding Transmission FWD-R Forwarding Reception B.C.
Problem Solving Clearing a Document Jam When a document jam occurs, your MFP machine beeps and an error message appears in the display. If the jammed document looks like it is positioned straight in your feeder, press the STOP key to try to feed the document the rest of the way through the feeder. If this fails, follow the instructions below. 1 Grasp the control panel. Pull up and toward you until it releases. Swing the control panel up and out of the way. 2 Pull out the jammed document.
3 Push the control panel back down until it locks. Clearing a Printing Paper Jam If your MFP machine displays PAPER JAM or PAPER OUT/JAM when the paper tray still contains paper, there may be one or more sheets of paper jammed in the machine. To clear a paper jam, follow the instructions below. Tip: If you are experiencing many paper jams, it may be due to the type of paper you are using. For best results, select a paper, which has been developed specifically for photocopying or laser printing.
2 Grasp the control panel. Pull upward and toward you until it releases. Swing the control panel up and out of the way. 3 Lift the image drum unit out and set it aside. Keep it out of direct sunlight. Do not touch the green surface of the drum. 4 Pull out any paper you see jammed inside the machine.
5 Place the image drum unit back into your MFP machine. Ensure that the tabs on both sides of the image drum are inserted correctly as shown below. Then press down firmly on both ends of the image drum until it snaps into place. Warning: Never expose the image drum unit to light for more than 5 minutes. Never expose the image drum unit to direct sunlight. Always hold the image drum unit by the ends. Never touch the surface of the green drum inside the image drum unit. 6 Close the MFP machine’s top cover.
7 Close the MFP machine’s control panel. Press down until it snaps into place. 8 Pull the paper out of the paper tray. If any of the paper is damaged, remove and replace it. 9 Reload the paper into the paper tray.
Replacing the Toner Cartridge (OKI P/N 52111701) The number of pages you can print with one toner cartridge varies depending on the type of documents you usually receive or copy. A toner cartridge will print about 1,875 pages/A4 size of standard business communications at a typical print coverage of 4% (equivalent of ITU-T No. 1 test chart). The first toner cartridge installed in a new image drum unit will have a decreased yield because the image drum unit itself has to be filled.
2 Grasp the control panel. Pull upward and toward you until it releases. Swing the control panel up and out of the way. 3 Pull the gray lever on the old toner cartridge all the way toward you. Carefully pull the old toner cartridge out of the image drum unit. Dispose of it in the plastic bag you received with your new toner cartridge. 4 Remove the new toner cartridge from its package and gently shake it from side to side to distribute the toner.
5 With the ridged side facing up and the gray lever on your right, insert the toner cartridge into the image drum unit. Slide the left end of the cartridge in first, then lower the right end into place. Warning: Be careful not to insert the toner cartridge backwards into the image drum unit. 6 Once the toner cartridge is in place, push the gray lever all the way forward to secure it and release the toner.
8 Close the MFP machine’s top cover. 9 Close the MFP machine’s control panel. Press down until it snaps into place. Warning: Please abide by the disposal laws of your country when discarding used toner cartridges.
Replacing the Image Drum Unit (OKI P/N 40709901) If the faxes you receive are light or have vertical streaks in them and you are not out of toner, or if your MFP machine displays a CHANGE DRUM message, your MFP machine needs a new image drum unit. Contact your dealer to order one. The life of an image drum depends on a number of factors, including temperature and humidity, the type of paper you use, and the number of pages per job.
2 Grasp the control panel. Pull upward and toward you until it releases. Swing the control panel up and out of the way. 3 Remove the old image drum unit (with its toner cartridge), wrap it in the packaging materials from your new image drum unit, and throw it away. 4 Insert the new image drum unit into your MFP machine. Warning: Never expose the image drum unit to light for more than 5 minutes. Never expose the image drum unit to direct sunlight. Always hold the image drum unit by the ends.
5 Ensure that the tabs on both sides of the image drum are inserted correctly as shown below. Then press down firmly on both ends of the image drum until it snaps into place. 6 Install a new toner cartridge. Follow Steps 3-7 in “Replacing the Toner Cartridge” in this section. 7 Wait until the time, date and answering mode appear on the dis play. Then press the SELECT FUNCTION key. 8 Press the 7/COUNTER DISPLAY One-Touch key. The display will show DRUM COUNT. YES to clear the image drum unit counter.
Reading Your Print Counters Your MFP machine’s print counters count the number of pages your MFP machine has printed or scanned in its lifetime. If you are experiencing a problem, a service person may ask you to check these counters. Tip: If your MFP machine’s image drum unit has reached the end of its life, you will also use this function to reset the drum counter. Refer to Replacing the Image Drum Unit in this chapter for more information.
Your MFP machine won’t dial. Check the power cord and wall outlet. Make sure that your telephone line (not your external telephone or handset) is connected to the LINE outlet on the back of your MFP machine. If you have an external telephone connected, lift the handset and check for a dial tone. If you do not hear one, there may be a problem with your telephone line. If you do hear a dial tone, your MFP machine may be using the wrong dialing method (pulse or tone) for your area.
You sent a fax but it was received completely blank. Make sure that you have loaded your document face down. The image received on your MFP machine was very poor. Contact the person sending you the fax and ask them to change their Transmit Resolution and Type of Original settings. Ask the person to make a copy of the document on their fax machine to ensure that it is working properly. Then ask them to send the fax again.
Your MFP machine disconnected before you could answer a voice request. You must answer a voice request while the warbling tone is being emitted. When you hear the warbling tone, press the HOOK/V. REQUEST key after picking up your handset. Your MFP machine will not poll a remote fax machine. Call the person at the remote fax machine and make sure that they have loaded documents and set their fax machine in polling transmission mode. Your MFP machine is connected to a PBX and you can not dial out.
Display Panel Messages This section lists the status and error messages that may appear on your machine’s display panel, and explains what they mean and how to correct any problem they indicate. Normal Display 02:13 :FAX Under the normal operating condition, the top line of the display shows the time and the answering mode - FAX, TEL, PC, T/F, TAD or MEM. FWD. Error Messages 14:14 :FAX COVER OPEN Cover open: The upper cover is not closed.
07/25/2000 14:14 FAX RELOAD DOCUMENT Paper-feed error: A document to be faxed or scanned has not fed into the scanner properly. Remove the document and reload it into the document. TONER LOW :FAX REPLACE TONER CART. or 14:14 FAX REPLACE TONER CART. No toner: Toner is running low in the toner cartridge. Replace the cartridge as soon as possible. When you close the cover after replacing the toner cartridge, the message clears—see “Replacing the Toner Cartridge.
PRINTER ALARM 4 :TEL REFER TO USER GUIDE Printer alarm: Open and close the cover. If this does not clear the message, turn off the facsimile machine and contact the nearest authorized OKIFAX dealer for service. Open and close the cover. If this does not clear these messages, unplug your MFP machine and call for service. Important Note: When you unplug your MFP machine, any received faxes or delayed transmission faxes in memory are erased.
Other Error Messages No image drum TONER SENSOR CHECK DRUM CART. :FAX Cover open COVER OPEN Communications error COMMUN.
Specifications Type/compatibility Desktop ITU-T G3 transceiver Applicable network PSTN, PBX Transmission Speed Up to 33600 bps Automatic fall back Communications Half duplex Coding scheme MH/MR/MMR Horizontal resolution 600 dpi Vertical resolution 3.85 line/mm (standard) 7.7 line/mm (fine) 15.4 line/mm (ex.
Dimensions Approx. 12.4" W x 15.1" D x 7.5" H (316 x 383 x 190 mm), excluding paper tray and document tray Power 120VAC +6/-15% (102-127V) 50/60 Hz ±2% Operating conditions Relative humidity 20% to 80% (non condensing) Temperature 50 to 90°F (10 to 32°C) Document feed 20 pages maximum (standard 20 lb.
Index A E Active Memory Files Report ........ 83 Activity Report ............................. 84 Advanced Operations ................. 53 Emergency First Aid ...................... 4 B Basic Operations ......................... 39 Broadcast Confirmation Report ... 85 Broadcast Entry Report ............... 85 Broadcasting ............................... 43 F Features ........................................ 1 Forward No. Programming .......... 75 G Getting Started ............................
P Personal Box Programming ............... 73, 74, 74 Polling ......................................... 62 Power Failures and Memory ....... 49 Power Outage Report ................. 86 Preparing Documents ................. 39 Printer status icon ....................... 32 Printing Message Confirmation Report ................................... 87 Confidential Messages ........... 59 Other Reports ......................... 87 Problem Checklist ............................... 101 Solving .....................
