59387801_cvr.
Copyright Information Copyright © 2006 by Oki Data. All Rights Reserved Document Information ________________________________ B4545 MFP User’s Guide P/N 59387801, Revision 1.3 October, 2006 Disclaimer__________________________________________ Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control.
WELCOME You have just acquired a new generation communications terminal from Oki Data and we congratulate you on your choice.This multi-function terminal is capable of faxing, printing and scanning and furthermore can be used for Internet communications. Your terminal will meet all your professional requirements.
Contents Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Installing your terminal . . . . . . . . . . . . . . . . . . . . . . . . 9 Installation requirements . . . . . . . . . . . . . . . . . . . . .9 Unpacking the box. . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Unpacking the optional paper tray . . . . . . . . . . . . . . . . 12 Unpacking the duplex unit (optional) . . . . . . . . . . . . . . 13 Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Internet Connection . . . . . . . . . . . . . . . . . . . . . . . .60 Deactivating the Internet function . . . . . . . . . . . . . .61 Message service and the LAN . . . . . . . . . . . . . . . . . . . 61 Initialization parameters . . . . . . . . . . . . . . . . . . . . .61 Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Creating contact record . . . . . . . . . . . . . . . . . . . . . . . 65 Adding a record . . . . . . . . . . . . . . . . . . . . . . . . . . .
Specific copy settings . . . . . . . . . . . . . . . . . . . . . . .89 Local Copy Menu . . . . . . . . . . . . . . . . . . . . . . . . . .92 Description of ID CARD MODE . . . . . . . . . . . . . . . . .97 Paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Other functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 Logs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 Printing the functions list . . . . . . . . . . . . . . . . . . .
Miscellaneous incidents . . . . . . . . . . . . . . . . . . . . . 148 Terminal packing and transportation . . . . . . . . . . . 149 Characteristics . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150 Unit characteristics . . . . . . . . . . . . . . . . . . . . . . . . 150 Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152 Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . 153 Service and Support . . . . . . . . . . . . . . . . . . . . .
Console 1. Key. Stops current printing 2. Key. Help in terminal use. 3. Key. Local photocopy. 17. Icon. Fax Reception * On : reception possible. * Flashing : non-printed document(s) in memory or being received * Off : reception impossible. 18. Digital keyboard. 19. Alphabetical keyboard. 20.Í Key. Deletes the character to the left of the cursor. 4. Key. Reduce or enlarge. 5. PC Key. Scan to PC / scan to FTP. 6. Key. Scan to e-mail (send an Internet fax). 7. Key. Duplex print 8. Key.
INSTALLATION Installing your terminal Installation requirements A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics. • Choose a location that is well ventilated. • Make sure that you do not block the aeration grill located on the left side of the terminal.
Installation • The grounded power outlet (refer to the safety instructions in the Safety section) you plan to connect to for power should be nearby and not obstructed. • Make sure that the printer is not exposed to direct sunlight. • Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to temperature and humidity extremes. • Choose a sturdy, level surface where the printer will not be exposed to strong vibration.
Installation • Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock can occur should water or liquid come into contact with the terminal. • Should liquid or any piece of metal accidently get inside the printer, immediately turn it off, unplug the power cord, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.
Installation Unpacking the optional paper tray + Remove the plastic bags and check for the parts illustrated below.
Installation Unpacking the duplex unit (optional) + Remove the plastic bags and check for the parts illustrated below. 1 2 Duplex Unit Cardboard Box + Installing the Duplex unit (refer to paragraph Installing the Duplex unit (optional), page 22).
Installation Description 1 2 3 4 5 6 7 8 9 10 11 12 13 Adjustable Paper Guide Scroll Scanner (ADF) Console Printer Second Paper Tray (Optional) [500 pages] Printer Paper Feed Tray Manual Paper Feed Tray Printer Output Stacker USB Port Chip Card Reader Access handle, Flatbed Scanner Original document output stacker Document Feed Tray for scanning 1B Parallel PC port 2B USB Port 3B LAN cable socket 4B Telephone cable socket 5B Toner Cartridge 6B Image Drum Cartridge 7B Telephone Cord 8B Power Cord 9B Pow
Installation Installing the removeable parts This section details the installation of the terminal’s removable parts. Installing the scanner paper tray + Secure the document feeder by fitting the two clips (B) in the notches (A) provided for this purpose.
Installation Installing the printer output stacker + Insert the two clips (B) of the stacker into the notches (A) provided for this purpose. A B Installing the printer paper tray + Hold the tray in front of the printer (as shown in the drawing). Align the tabs in the tray with the notches in the printer. Slowly press the tray into the printer until it snaps into place.
Installation Loading paper + Remove the cover from the printer paper tray. + Press the paper size guide inside the tray on the right, in order to push both paper size guides to the left or to the right. + Put a stack of paper into the tray (do not put in more than 250 pages). In case of letterhead paper, be sure to place the paper printed side up. + Secure the stack of paper by pushing the paper size guides against the right and left edges of the stack.
Installation Paper useable in the printer : Printer paper tray 16 to 24 lb (60 to 90 g/m2) Manual feed 16 to 43 lb. (60 to 160 g/m2) + Replace the printer paper tray cover.
Installation Adjusting the original document output tray + Depending on the size of paper to scan, Letter or LGAL (LEGAL), adjust the supply stop. Loading paper in manual mode When printing on special paper, such as 16 to 43 lb. ( 60 to 160 g/m2) maximum color paper or transparent file (laser printer compatible), you should load the paper manually, up to 10 sheets maximum. Insert your sheet of paper or film between the two feed guides 1 and 2 located on the paper tray cover until it stops in the printer.
Installation Installing the second paper tray (optional) 1. Remove the second paper cassette unit and tray 2 from their packaging, including the protective tape used to hold the various components in place. 2. Position the printer above the additional paper tray unit. Align the coupling pins of the additional paper tray unit with the corresponding notches in the bottom of the printer. 3. Remove the paper tray cover. 4. Press the support plate located on the paper tray until it locks into position.
Installation 5. Put a stack of 500 paper sheets, maximum, into the paper tray, making sure to always position the paper so that the up-side, when the paper is packed, is always facing up. Remark : 6. Put the cover back onto the tray, and insert the paper tray into the additional paper unit. always hold the paper tray with both hands when removing it or putting it back into the additional paper unit.
Installation Installing the Duplex unit (optional) After installation and connection, the duplex unit will enable you to print, receive faxes or print local photocopies in duplex mode. + Switch off your terminal and pull out the mains plug. + Take the duplex unit out of its box and remove the protective film. A B C + Remove the connector cover (C) to obtain access to the connector.
Installation + Clip the connector of the flat cable (E) of the duplex unit in the connector (D) located at the bottom left hand side of the terminal. + Insert the two plastic clips (B) in the two slots (A) provided for this purpose. D E + Hold the module in its housing, tip the access door to the two blue-colored locking clips backwards.
Installation + Hold the duplex unit in position and press the two blue colored clips firmly, one after the other, (A) while rotating them ¼ of a turn clockwise, to lock the duplex unit to the back of your terminal. A + Once the module is locked in position, close the door. The module is now ready to operate. + Reconnect the mains plug and power the terminal using the mains switch located on the left hand side.
Installation Connections A B C D G F E + Make sure the On/Off switch is in position o (Off).
Installation Telephone and LAN connection + Plug the end of the telephone line (F) into the terminal socket (D) and the other end into the wall telephone socket. + LAN connection (depending on model). Plug end of the LAN cord (as provided by your network administrator) into the socket (C) of your terminal and the other end into your local network port dedicated to your terminal. Power line connection and switch on Caution - Refer to safety procedures in the chapter on Safety.
GETTING STARTED NAVIGATION METHODS PRESENTATION The navigator gives you access to the menus visible on screen. The navigator This navigator has 4 keys and allows you to move within the menus available on your terminal.
Getting started Moving within the menus To Use key Symbol used Enter the main menu and move down through the menus. Select the next line in a menu. Select the previous line in a menu. Validate the current selection. OK Return to the previous menu. C Confirm and exit from the current menu. Exit without confirming from the current menu.
Getting started Moving within a data entry field To Use key Symbol used Move to the right. Move to the left. Confirm your entry. OK Delete a character by moving the cursor to the left. C Confirm your entry and return to the initial screen. The display screen The screen has two lines of 16 characters. The cursor shows the line you selected. 1 DIRECTORY 2 SETUP or of For menus with more than two choices, use the arrows the navigator to obtain the next (hidden) lines of the menu (3,4, etc.).
Getting started ACCESS TO FUNCTIONS Access to functions may be achieved in two ways. • Menu-driven access. • Direct function access. Menu-driven access You can print the guide to find out the number of a function by pressing the key or by scrolling through the menus, as indicated below. + Press the key, the functions menu appear. 1 DIRECTORY 2 SETUP + Use the or navigator arrows to move the cursor of the required function. 3 FAX 5 PRINT in front + Validate your choice by pressing OK.
Getting started GUIDE TO FUNCTION LIST MAIN MENU 1: DIRECTORY Functions 11 12 13 14 15 16 161 162 17 18 19 191 192 193 194 195 OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK - - Function description NEW CONTACT NEW LIST MODIFY CANCEL PRINT SAVE/LOAD SAVE LOAD IMPORTATION EXPORTATION LDAP SERVER ADDRESS IDENTIFIER PASSWORD DN BASE PORT Enter a new contact in the directory Enter a relay broadcast list Modify a record or a list Delete a record or a list Print the directory Store the directory on a ch
Getting started MAIN MENU 2: SETUP Functions 2522 OK Function description PREFIX SET- TING 253 2531 2532 2533 2534 2535 2536 2537 2538 2539 254 OK OK OK OK OK OK OK OK OK OK OK 2541 2542 2543 255 2551 2552 2553 2554 2555 256 29 20 201 202 203 OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK - LOCAL NETWORK CONFIGURATION IP ADDRESS SUBNET MASK GATEWAY IEEE ADRESS 1 NETBIOS 2 WINS 1 WINS 2 DOM LOGIN NETBIOS - USER PASSWORD DOM. NAME SNTP SERVER ADDRESS PORT STATE TIME ZONE SUMMER TIME DE-REG.
Getting started MAIN MENU 3: FAX Functions 3911 392 3921 393 OK OK OK OK ACTIVATION TX FORWARD. ACTIVATION COPY Function description Rerouting activation Tx forwarding function Tx forwarding activation Printing activation of rerouting fax 33 Page p. p. p. p.
Getting started MAIN MENU 4: SMS SERVICE (THIS Functions FEATURE IS NOT AVAILABLE IN THE) Function description Page - MAIN MENU 5: PRINT Functions 51 52 53 54 55 56 57 58 59 OK OK OK OK OK OK OK OK OK - Function description FUNCTIONS LIST LOGS DIRECTORY SETUP COMMANDS LISTE MBX PCL FONTS SGSCRIPT FONTS DEPART.
Getting started MAIN MENU 8: ADVANCED Functions 821 822 823 824 825 826 84 841 842 843 844 845 846 847 85 851 852 853 854 855 856 857 859 8591 8592 86 88 881 OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK 882 8821 8822 883 884 OK OK OK OK OK - - - FCT Function description SENT PAGES RECEIVED PG SCANNED PAGE DUPLEX SCAN PRINTED PG PRINTED SHT COPY RESOLUTION ZOOMING ASSEMBLED ORIGIN CONTRAST LUMINOSITY BINDING SCAN. & PRINT PAPER PAPER TRAY PAPER SAVE S.
Getting started MAIN MENU 9: INTERNET Functions 923 9231 9232 9233 9234 924 9241 OK OK OK OK OK OK OK Function description SERVERS SMTP POP3 DNS 1 DNS 2 SMTPAUTHENT. ACTIVATION SMTP, POP3 and DNS parameters SMTP server POP3 server Primary DNS Primary DNS SMTP authentification access parameters SMTP authentification activation Immediate access to ISPA p. p. p. p. p. p. p. p. 55 54 54 54 54 58 58 60 p. p. p. p. p. p. p. 57 57 57 58 58 58 82 p. 59 p.
Getting started MAIN MENU 10: MEDIA Functions 02 021 022 0221 0222 0223 04 07 071 072 0721 0722 0723 08 OK OK OK OK OK OK OK OK OK OK OK OK OK OK - - - PRINT DOCUMENT LIST FILE ALL SERIES SELECTION SCAN TO DELETE MANUAL AUTOMATIC ALL SERIES SELECTION MEDIA ANALYSIS Function description Printing documents Printing the document list Printing files Printing all printable files Printing a series of files Printing a selection of files Transferring media content to memory Erasing media Erasing selected fi
SETTING MAIN YOUR TERMINAL SETTINGS At terminal powerup, the screen displays: You have to set the date and time, telephone network, language parameter and verify the other parameters listed below. BEFORE TRANSMISSION Date/Time At any moment you may change the date and time on your fax machine.
Setting your terminal To change the date and time: 21 OK - SETUP / DATE/TIME + Enter the numbers of the required time and date one after another, (for example November 8 2006 at 9h33, press 0 8 1 1 0 6 0 9 3 3) and press OK to confirm. Summer time / winter time setting A menu is available from which you can chose to change to summer / winter time automatically or not.
Setting your terminal Your fax number/your name Remark In the United States, as required by FCC regulations, a heading must be included on all FAX messages. Your fax will print out your fax number on each document it transmits if you save this number and if the terminal is set to Sending header (refer to paragraph Technical parameters, page 47). : To save your fax number and your name: 22 OK - SETUP / NUMBER / NAME + Enter your fax number (20 digits max.) and press OK to confirm.
Setting your terminal To select the network: 202 OK - SETUP / GEOGRAPHICAL / NETWORK + Select the required option and press the OK key to confirm. Language This setting enables you to choose a language other than that imposed by the Country setting. To select the language: 203 OK - SETUP / GEOGRAPHICAL / LANGUAGE + Select the required option and press the OK key to confirm. Local prefix This function is used when your fax is installed with a private network, behind a company’s PABX.
Setting your terminal Defining the local prefix 2522 OK - SETUP / NETWORKS / PREFIX / PREFIX SETTING + Enter the outgoing local prefix of the company’s telephone network (maximum 5 characters) and validate with OK. Transmission report You may print a transmission report for all communications over the telephone network (STN).
Setting your terminal Modifying the economy period: 233 OK - SETUP / SEND / ECO PER. + Enter the hours of the new economy period and confirm your selection with the key OK. Using the economy period: 32 OK - FAX / ECO TRANS. Enter the call number and confirm with OK. BEFORE RECEPTION Fax answering machine The Fax answering machine allows you to keep confidential documents in storage and to avoid printing them as you receive them.
Setting your terminal Print fax messages stored in the memory 381 OK - FAX / FAX ANSW. / PRINT + If you have defined an access code for your fax answering machine, enter it and press OK. Documents received and stored in the memory are printed. Reception without paper Your fax offers you the possibility to either accept or refuse document reception if your printer is unavailable (no paper...).
Setting your terminal To activate relay from your fax machine: + Insert the document to relay (refer to paragraph Document depositing, page 74). + Select 37 OK- FAX / BROADCAST. + Enter the remote fax number where you will relay to or choose your dialing mode (refer to paragraph Dialing, page 76) and press OK. + Enter the relay list number used by the remote fax and press OK. + You may enter the time you wish to transmit the document next to the current time and press OK.
Setting your terminal To select the fax print mode : 244 OK - SETUP / RECEPTION / DUPLEX + Select the required option SINGLE SIDED or DOUBLE SIDED and validate your choice with the OK key. + Adjust to page This option allows you to print out documents automatically adjusting them to the page format. To turn adjust to page mode on: 245 OK - SETUP / RECEPTION / REDUCTION + Select the WITH option and confirm your choice using the OK key.
Setting your terminal TECHNICAL PARAMETERS As delivered your fax is preset by default. However, you may adjust it to meet your requirements by resetting the technical parameters. To set the technical parameters: 29 OK - SETUP / TECHNICALS + Select the desired parameter and confirm with OK. + With the keys or , modify the parameter settings by following the table below and press OK.
Setting your terminal Parameter Setting Signification 10 - RX HEADER 1 - WITH 2 - WITHOUT If this parameter is on, all documents received by your fax will include the subscriber’s header with his name, number (if available) fax print date and the page number. Note: In the United States, as required by FCC regulations, a heading must be included on all FAX messages. 11 - RX SPEED 1 2 3 4 5 Transmission speed for incoming documents.
Setting your terminal Parameter 74 - ERASE MAILBOX Setting Signification 1 - WITH When the fax machine receives an e-mail with an attachment and cannot open it, it erases the message from the ISP MBX, prints and transmits with a notice of incomprehension to the message sender. 2 - WITHOUT At E-mail reception, the fax does not destroy the MBX message, it prints a notice of incomprehension asking you to revise this message with your computer equipment.
Setting your terminal LOCAL AREA NETWORK (LAN) SETTINGS Your terminal is a new generation machine that will be part of your local network just like a PC. Its built-in local network access card will enable you to send documents through an SMTP/POP3 local message server (internally or externally, depending on the settings of your message server).
Setting your terminal To configure the local network setting manually: 2531 OK - SETUP / NETWORKS / LOCAL NETWORK / CONFIGURATION + Choose MANUAL and press OK to confirm. IP address 2532 OK - SETUP / NETWORKS / LOCAL NETWORK / IP ADRESSE + Enter the IP address of your terminal and press OK to confirm. Sub-network mask 2533 OK - SETUP / NETWORKS / LOCAL NETWORK / SUBNET MASK. + Enter the sub-network mask of your terminal and press OK to confirm.
Setting your terminal These two addresses must be filled in for the Scan To Disk function (refer to paragraph Scan to Disk, page 84). 2538 OK - SETUP / NETWORKS / LOCAL NETWORK / WINS 1 2539 OK - SETUP / NETWORKS / LOCAL NETWORK / WINS 2 + Enter the IP address of each server, then validate with OK. Remark : If the terminal is set up in Automatic configuration mode ( 2531), these addresses can be filled in automatically by certain DHCP servers.
Setting your terminal Summer time 2555 OK - SETUP / NETWORKS / SNTP SERVER / SUMMER TIME + Select the appropriate time setting in the drop-down list: winter time, summer time +1 or summer time +2, then validate with OK. Remark : This menu is not displayed if the menu 212 is activated. PC de-registering This menu lets you delete one or more PCs connected to the terminal via the LAN. 256 OK - SETUP / NETWORKS / DE-REG.
Setting your terminal MESSAGE SERVICE AND THE INTERNET Your terminal lets you send and receive documents and E-mails from subscribers throughout the world over the Internet. An E-mail is an electronic message sent over the Internet, to an E-mail address (which is a personal Internet mailbox). Access to the Internet is possible thanks to an Internet service provider (ISP).
Setting your terminal Choosing NO ACCESS disables access to Internet functions. OK. 92 OK - INTERNET / INIT. PROVIDER 921 OK - INTERNET / INIT. PROVIDER / CONNECTION + Enter the CALL NUMB., press OK. + Enter connection IDENTIFIER1, press OK. + Enter connection PASSWORD, press OK. 922 OK - INTERNET / INIT. PROVIDER / MESS. SERV + Enter Email IDENTIFIER, press OK. + Enter Email PASSWORD, press OK. + Enter E-MAIL ADR, press OK. Access to servers parameters 923 OK - INTERNET / INIT.
Setting your terminal You should then complete the following MENUS on your fax machine: 91 Supplier Provider 1 Connection 9211 Call numb. 0860001000 9212 Identifier sg048944@wn.net 9213 Password ***** MESSAGE SERVICE 9221 Email ID demo jt 12 9222 EMAIL PASSWORD ***** 9223 E-Mail adr demo2@gofornet.com Servers 9231 SMTP mail.gofornet.com 9232 POP3 mail.gofornet.com 9233 DNS 1 103.195.014.001 9234 DNS 2 103.195.014.002 smtp authent.
Setting your terminal SETTINGS The settings are divided into several categories: • the standard settings define the connection type and frequency to the Internet as well as the transmission type for your documents, • the E-mail sorting defines treatment for all stored E-mail messages received. Standard settings Your terminal has two types of settings that let you define: • The type and frequency of the connection to your ISP.
Setting your terminal Changing the connection period (PERIODIC type) 943 OK - INTERNET / SETTINGS / PERIOD + With the PERIODIC mode, enter the new connection period by means of the numerical keypad (between 00:01 am and 11:59 pm) and press OK to confirm. An Internet connection will be established every three hours (default value).
Setting your terminal Mail sorting This function lets you choose the mode for all Internet documents stored in your mail box. You have three choices: • F@X ONLY, lets you poll and print E-Mails in your terminal.
Setting your terminal To use the fax as an E-Mail printer: + Select option W/O PC TRANS and press OK to confirm. + Select your option from the table below and validate with OK. Menu Description DELETE MAILS The E-mails opened and read by the fax (w/ o attachment) are erased after the fax has printed. SAVE MAILS The E-mails opened and read by the fax are not erased. At each connection, the number of E-mails still present in your mailbox are displayed on the screen.
Setting your terminal DEACTIVATING THE INTERNET FUNCTION If you do not wish to use the Internet functions: 91 OK - INTERNET / SUPPLIER + Select NO ACCESS in the ISP list and confirm with OK. MESSAGE SERVICE AND THE LAN Your terminal also lets you send and receive documents and E-mails from subscribers throughout your local area network (LAN).
Setting your terminal Access to servers parameters 922 OK - INTERNET / INIT. ETHERNET / SERVERS + Enter SMTP, press OK. + Enter POP3, press OK. + Enter DNS 1 (primary), press OK. + Enter DNS 2 (secondary), press OK. Sample LAN settings for the terminal If your LAN settings are as follows: MESSAGE SERVICE IDENTIFER: demo jt13 MESSAGE SERVICE PASSWORD: ***** E-MAIL ADDRESS: demo2@myintranet.com SERVER: SMTP mail.myintranet.com POP mail.myintranet.com DNS 1 102.195.014.001 DNS 2 102.195.014.
Setting your terminal smtp authent. 9241 activation With or Without Your terminal now configured, you can: • configure the standard settings, to connect to your LAN, and the E-mail sorting (refer to paragraph Settings, page 57), • configure the LAN connection (refer to paragraph Internet Connection, page 60), • deactivate the LAN function (refer to paragraph Deactivating the Internet function, page 61).
DIRECTORY Your fax lets you create a directory by memorizing contact records and contact lists. • Your terminal can store up to 500 contact records with names and phone numbers. • You may also group several names to build a contact list with up to 32 contact lists. A contact list is made from the contact records already stored. For all contact records or contact lists you may: • create • consult • modify contents • delete • print the directory You may save and if needed load your directory.
Directory CREATING CONTACT RECORD For each contact record, complete the fields listed below. Only fields with the Name and Telephone number have to be completed: • Contact NAME, • TEL and fax number of contact, • E-mail address, example: jones@messagerie.com, or • FTP address, example: 134.1.22.9 Remark : If you have not entered an e-mail address, then you have the possibility of entering an FTP address (for archiving purposes). • FORMAT: by default, the attachment is PDF or Image (.tiff or .
Directory + Select the option WITH assigned key if you want to assign a letter (shortcut key) to your contact. The first available letter appears by default. If you want to change it, scroll the letters by means of the or keys, and press OK to confirm. + If need be, select the appropriate transmission speed to send your faxes, and confirm your choice by pressing the OK key. To associate an FTP address : + Do not enter the e-mail address. Validate with OK key.
Directory ADDING A LIST To add a list: 12 OK - DIRECTORY / NEW LIST + Your fax machine has just created a new list, fill it in by first entering the name of this list then confirm with OK. Remark : You can stop a list or record creation at any time by pressing . Also, you do not have to complete all the list characteristics as you create it; you can save the list as it is by pressing . The empty field ENTER ABR. NUM.
Directory ADDING OR DELETING A NUMBER FROM THE LIST 13 OK - DIRECTORY / MODIFY + Select the contact list (L) by means of the or keys and validate your choice with OK. + Press OK to display the ENTER ABR. NUM. field, and add or delete the contact as shown in the table hereafter: To ... Procedure + Enter the contact ID number you wish to add and confirm with OK. add + Repeat this step for each added contact you want to add. + Place the keys or , on the number you wish to delete.
Directory DELETING A RECORD OR A LIST 14 OK - DIRECTORY / CANCEL The directory appears in alphabetical order. + Use the or keys to select the contact record or contact list (L) you wish to delete and confirm with OK. + Press again OK to confirm your deleting. The record or list is deleted from the directory. PRINTING THE DIRECTORY You may print all the numbers stored in the directory, including all the existing contact records or contact lists.
Fax number Your contact’s fax number, without spaces or dots, can be up to 30 characters long (including any * and # characters). This field may be left empty, for instance, in the case of contacts to whom you only send e-mails. E-mail address Your contact’s e-mail address. Can be up to 80 characters long, but must not comprise the field separator character. Any other characters may be used in this field, which can also be left blank.
Directory Caution - You must always enter the field separator character, even if one or more of the fields are left blank. In the example above, which uses a semi-colon as a separator, the entry for « Jones » lacks both E-mail address and shortcut key. PROCEDURE To import a directory: 17 OK - DIRECTORY / IMPORTATION + Select WITH to authorize the importation of a directory. + Create your directory on a PC in a file whose structure corresponds to that set out above.
Directory + Repeat the procedure as many times as required, for instance to update all your fax machines or send the same file to several PC users on your local network. LDAP SERVER The LDAP server allows you to access a directory server, for contacts or lists of contacts (maximum 500 recipients). The LDAP function can be switched on only once there are at least 50 free entries in the unit's local directory. If this is not the case a message will ask you to delete the necessary number of entries.
Directory then, you should complete the following MENUS on your fax machine: LDAP SERVER 191 ADDRESS ldap.gofornet.com 192 IDENTIFIER cn=demo jt15, ou=GofornetAddressBook 193 PASSWORD ***** 194 DN BASE ou=GofornetAddressBook 195 PORT 389 Your terminal is now configured. Remark : For more information on LDAP configuration, refer to your LAN administrator or to your LDAP server documentation.
OPERATION SENDING Faxes sent over the telephone network are sent from the feeder or the memory. Documents sent over the Internet are first memorized and sent at the time of Internet connection. Over the telephone network: all fax transmissions are in black and white. Over the Internet: you can send black and white documents (TIFF or PDF format) or color documents (JPEG or PDF format).
Operation Remark : Since the addressee’s number is generally on the document to be transmitted, you may also dial before positioning the document. From the flat scanner + Using the handle, lift up the document feeder tray. + Put your document, with the printed face down on the scanner window (1). The scanner origin is located at your end, to the left, as shown opposite. 1 + Once the operation is complete, lift the document feeder tray and recover your document.
Operation + Press as many times as necessary to choose the desired contrast, as shown by the position of a cursor. DIALING From the directory dialing alphabetically + Enter the first letter of your subscriber’s name with the alphanumeric keypad, then add the remaining letters until your subscriber’s name is complete. Assigned number dialing + Press key Your fax displays the names of your correspondents and the lists of correspondents in the address book in increasing alphabetical order.
Operation + You may enter the call number of the subscriber using the key block or the directory. + Confirm with the key to send the fax copy. When the redial list is not empty the display will show: REDIAL ↑↓ TO : _ + Using the keys or within the navigator you can scroll through the numbers already available in the Redial-list. + You may select a call number or eventually enter the number via the the numerical key pad or using the directory. + Confirm the number with the key to send the fax copy.
Operation + Press key and enter the number of the second subscriber or second subscriber list + Repeat this last step for all subscribers or subscriber lists (maximum 10 subscribers or subscriber lists). + Press OK, , or to confirm the last addressee depending on the required operation. PUBLIC TRANSMISSION OVER THE SWITCHED TELEPHONE NETWORK (PSTN) Immediate transmission + Position the document (refer to paragraph Document depositing, page -74).
Operation + You may enter the number of pages before transmission and confirm with OK. + Confirm postponed transmission by pressing key . Your document is stored and will be sent at the new time. Remark : When sending in "Deferred Send" mode, make sure that the document in the feeder tray or on the scanner window is located in the right direction. Transmission with auto redial This function allows you to monitor the dialing operation during a fax transmission.
Operation + Confirm with the OK key. Remark : If the function WITHOUT is selected the menu 3912 will not be included in the functions overview, when it is printed out. Set the re-direction contact 3912 OK - FAX / FAX FORWAD. / REROUTING / CALL NUMBER + Using the keys and within the navigator select the subscriber from the directory (if the directory is empty the display will show DIRECTORY EMPTY).
Operation TRANSMISSION OVER THE INTERNET Sending a black and white document to an E-Mail address + Position the document (refer to paragraph Document depositing, page -74). + Press the key and enter the recipient’s E-mail address or choose your dialing mode (refer to paragraph Dialing, page -76). + Adjust the contrast and the resolution if necessary (refer to paragraph Choosing the resolution/contrast, page -75). + Press the key.
Operation Access through the menu. 95 OK - INTERNET / E-MAIL Direct access. + Press key . Then, to send to E-mail address. + Enter the addressee’s E-mail address or choose your dialing mode (refer to paragraph Dialing, page -76). + Enter the address of who you want to receive a copy of the document (CC:), and press OK to confirm. + Enter the subject (80 characters max.) and press OK. + Enter the text with the alphabetical keypad (100 lines of 80 characters) and confirm with OK.
Operation Your contact will receive an E-mail with an attachment. Scan to FTP The scan to FTP function enables you to put your TIFF, JPEG and PDF files in an FTP server, for example, for archiving. To connect to the FTP server, you must know the name of the FTP user and the PASSWORD. When sending files, the terminal connects to the FTP server using the defined connection parameters.
Operation Then carry out the same operations as for sending to one address, except that you select an FTP address group in the directory, and not a single address. Scan to Disk The Scan to Disk function allows you to place your TIFF, JPEG and PDF files in a shared directory, on your PC for instance. To access the shared folder you have to supply a user name and password for login on the network.
Operation TRANSMISSION WAITING QUEUE This function lets you obtain a recap of all documents queuing, for transmission, including those in deposit or in delayed transmission, etc. It allows you to: • consult or modify the waiting queue. In this waiting queue the documents are coded the following way: Order number in the queue / document status / subscriber’s telephone number.
Operation + You may now modify the parameters of the given document then confirm your modifications by pressing key . Deleting a transmission on hold 63 OK - COMMANDS / CANCEL + In the waiting queue select the desired document and confirm your choice with OK. Printing a document in waiting or in deposit 64 OK - COMMANDS / PRINT + In the waiting queue select the desired document and confirm your choice with OK.
Operation CANCELLING A TRANSMISSION IN PROGRESS Cancelling a transmission in progress is possible whatever the type of transmission but varies depending on whether the transmission is a single call number or a multi-call number. • For a single call number from the memory, the document is erased from the memory. • For a multi-call number, only the call number in progress at the time of the cancellation is erased from the transmission queue. To cancel transmission in progress + Press key .
Operation COPYING Your fax offers to print out one more copies of one or more pages. If the duplex module (depends on model) is installed on your terminal, you can make duplex mode photocopies. LOCAL COPY Standard copy + Position the document (refer to paragraph Document depositing, page -74). + Press key twice.
Operation "Sophisticated" copy + Position the document (refer to paragraph Document depositing, page -74). + Press key . + Enter the required number of copies and confirm with the OK key. + Using the keys or select the scan modes1 DUPLEX->DUPLEX (Front/Rear) or SIDE->DUPLEX or DUPLEX->SIDE or SIDE->SIDE and confirm with the OK key. + If you have selected for printing the mode DUPLEX, select with the keys or LONG BORDER or SHORT BORDER and confirm with the OK key.
Operation Scanner and printer settings 841 OK - ADVANCED FCT / COPY / RESOLUTION + The RESOLUTION parameter adjusts the photocopying resolution. Select HIGH SPEED, QUALITY or PHOTO RESOLUTION using keys validate the choice with the OK key. or , then 842 OK - ADVANCED FCT / COPY / ZOOMING + The ZOOM setting is used to reduce or enlarge part of the document by choosing the original and the zoom value to apply to the document, 25 to 400 %.
Operation + Set the required coordinates with the numeric keypad or or . Confirm your setting by pressing key OK. 845 OK - ADVANCED FCT / COPY / CONTRAST + The CONTRAST parameter is used to select the photocopy contrast. Adjust the contrast using keys validate the choice with the OK key. and , then + You can also directly adjust the desired contrast using the key, press this key several times until the required adjustment is obtained without using 845.
Operation SAVE This function prints all your documents duplex. Remark : This function requires the prior installation on the rear of your terminal of the duplex module and the additional paper tray (option or depending on model). + Select WITH or WITHOUT using keys and . + Validate by pressing the OK key. 854 OK - ADVANCED FCT / SCAN. & PRINT / S.F MARGINS If you want to offset the side margins of your document to the left or to the right when scanning with your scroll scanner.
Operation Number of copies Enter the menu and go to the first option: selection of the number of copies (except if the slip is entered via the "number" + OK key combination, in which case the second option is directly accessed): NUMBER OF COPIES Mode selection Directly go the copy mode selection: normal (default), Mosaic/ Banner or Identity Card mode. Case of a flatbed scan: 1>1 PAGE TO 1 2 1 PAGE TO 4 NORMAL COPY 3 1 PAGE TO 9 4 IDENT.
Operation The Mosaic mode (n up) is available from the ADF scanner only, since 2 or 4 pages will have to be scanned before printing, and page changes are not managed on the flatbed scanner. Paper tray selection This selection is available only if the printer includes at least two trays. For more information, refer to paragraph Paper tray, page -99.
Operation Duplex mode (With optional duplex unit installed) This selection is not available for flatbed copies (page changes are not managed on the flatbed scanner) or for the Identity Card mode.
Operation This mode only makes sense on the ADF scanner (a document shall include several pages) and with a number of copies exceeding 1. For an assembled copy, the document is faxed in 200 dpi fax mode then encoded (MMR coding) and stored in the flash memory. Once the document is entirely scanned, it is printed as many times as requested then erased from the memory. The resulting limitations are as follows: • fax mode scan: 8.5 in.
Operation DESCRIPTION OF ID CARD MODE The IDENT. CARD copy function is used for copying both sides of an identity card or driving license type document (size 5.5 x 8.8) on a Letter format sheet. This function will be available only from the flatbed scanner for local copy. The LDC screen will display two messages: one to indicate where the original document should be placed and another to ask the document to be turned over.
Operation + Press the OK key. The following will be displayed: 1 >>NORMAL PAPER 2 THICK PAPER + With keys and select paper. + Press the OK key. The following will be displayed: PUT ID. CARD THEN OK + Insert your identity card on the flatbed scanner’s glass. Press the OK key. The following will be displayed: COPY IN PROGRESS Then, once the document has been scanned: TURN OVER DOC THEN OK + Lift the flatbed scanner flap, turn over your card then close the flap. Press the OK key.
Operation PAPER TRAY Default tray for local copy With same paper format in both trays In this case, all selections made for this parameter will determine the default tray in the local copy slip. The tray can however be changed on a case by case basis in the slip. With different paper formats in the trays If the default setting is AUTOMATIC, the default tray in the local copy slip will be the one currently selected (depending on last printout): UPPER or LOWER.
Operation Should the format be incompatible, the printer will turn to "PAPER INCOMPATIBLE" error condition.
Operation Default tray for PC printing In PC printing mode, the printer driver's tray setting will override the terminal’s tray setting. The PC driver will indicate the following to the terminal: • which tray to use for printing: upper, lower, auto, • the format of each page: A4, Letter, A5, B5, ...
Operation OTHER FUNCTIONS LOGS The incoming and outgoing logs list the last 30 transmissions (incoming and outgoing) made by your terminal. An automatic print out will take place after every 30 transmissions. However, you may request a print out at any time.
Operation FONT PRINTING You can print the list of fonts installed on your terminal at any time. To print PCL fonts: 57 OK - PRINT / PCL FONTS To print SG Script fonts: 58 OK - PRINT / SGSCRIPT FONTS Your fax prints the list of fonts. COUNTERS At any time, you may consult the activity counters of your terminal.
Operation Setting the terminal for document deposits, you must define the type: • SIMPLE- it may be polled only once from the memory or feeder • MULTIPLE- it may be polled as many times as necessary from the memory Setting the terminal for polled documents, you must define the poll number, then depending on the type of poll you may: • launch an immediate poll • program a delayed poll with a chosen time • launch a multi-poll, either immediately or later.
Operation + Depending on the type of poll you should: Choice Procedure Immediate poll + Press Delayed poll + Press OK + Next to the current time, enter the time you wish to poll the document and press 105
Operation LOCK There are restrictions to the use of your fax: • To lock the printing of received documents (refer to paragraph Fax answering machine, page -43), • locking the keyboard, • locking the numbers, • locking the Internet settings, • locking the access to the SMS transmission function. Entering the locking code The operator access parameters are confidential; they are protected by a four-digit interlock code that the authorised operators must know.
Operation Locking the numbers This function locks dialing and the numerical keypad is disabled. Transmissions are only possible from numbers included in the directory. You can still send mails by typing in the addressee’s address (if this has no numbers in it). To access the number interlocking option: 813 OK - ADVANCED FCT / LOCK / LOCK NUMBER + Enter the four-digit interlock code with the keypad. + Press key OK to confirm. + With keys or of the navigator, select the option DIRECT ONLY.
Operation SCAN Remark : TO PC your terminal is provided with a Scan to PC key. This key activates, first of all, the SCAN -TO - PC function, which when associated with Companion Suite Pro, makes it possible to send an opening notice of a scan function of a PC connected to your terminal. For more information, refer to the Companion Suite Pro software.
Operation FUNCTION MANAGEMENT BY THE ADMINISTRATOR By default, the "Department Code" function is deactivated when the terminal is first put into service. Activating the department code 881 OK - ADVANCED FCT / DEPT. CODE / ACTIVATION + Using the browser’s or keys, select WITH. + Press OK to confirm; the function is activated. Deactivating the department code 881 OK - ADVANCED FCT / DEPT. CODE / ACTIVATION + Using the browser’s or keys, select WITHOUT.
Operation + Press OK to confirm the line 8821>DEPT. CODE. + The screen displays MASTERCODE and ****. + Using the key, go to the **** line and enter your 4-digit department code (remember this code). + Confirm the code by pressing OK. + Using the browser’s key, select 8822 DEPT. NAME and press OK. + Using the alphabetical keypad, enter the name you want to give to your department (maximum 20 characters). + Confirm your department name by pressing OK.
Operation + Enter your administrator mastercode. 883 OK - ADVANCED FCT / DEPT. CODE / DELETE + Enter the number of the department code you want to delete or search for it using the or keys. + Confirm by pressing OK. A confirmation screen is displayed. Press OK again to confirm the deletion. Once confirmed, the department code number becomes free again and the counters also associated with this number will be erased.
Operation Printing the department report The administrator may print reports for all the departments created. To do so: 884 OK - ADVANCED FCT / DEPT. CODE / PRINT + Enter the administrator department number 00 and confirm by pressing OK. The terminal prints the report, as shown in the illustration below.
Operation USE OF THE DEPARTMENT CODES BY A DEPARTMENT To access the different terminal functions, each department must enter its own access code as delivered by the administrator. When the "DEPARTMENT CODE" function is activated, the screen displays: THU 20 FEB 10:15 ENTER DEPT. CODE + Press on the numerical keypad only (pressing any other keys will sound beeps). The screen displays: ENTER DEPT. CODE **** + Enter your department’s access code (as provided by the administrator).
Operation Example: TO: 9738088444+**** The charge code will always be hidden. The maximum length that can be entered is 30 characters. When dialing, only the digits are sent on the line. The "+" symbol inserted is not sent. In the example above, the number 97380884440123 is dialed. If your equipment is connected to a private exchange (PABX), enter the prefix (number used by your PABX to access the telephone network, for example 0), followed by a "/" (or pause).
Operation USE OF THE PRINT USB MEMORY KEY YOUR DOCUMENTS You can print the stored files or a list of the files located in the USB memory key. Print the list of files located in the key 02 OK - MEDIA / PRINT DOCUMENT 021 OK - MEDIA / PRINT DOCUMENT / LIST + Insert the USB memory key on the front side of the terminal respecting the way of insertion. + MEDIA ANALYSIS appears on the screen. + Select PRINT DOCUMENT with the or buttons and confirm with OK.
Operation Print the files located in the key 022 OK - MEDIA / PRINT DOCUMENT / FILE + Insert the USB memory key on the front side of the terminal respecting the way of insertion. + MEDIA ANALYSIS appears on the screen. + Select PRINT DOC. with the + Select FILE with the or or buttons and confirm with OK. buttons and confirm with OK. + You have three possibilities to print your files: • ALL, to print all the files located in the USB memory key. • Select ALL with the automatically.
Operation • Select ALL with the or buttons and confirm with OK. • You come back to the previous menu. • SERIES, to delete several files located in the USB memory key. • Select SERIES with the or buttons and confirm with OK. • FIRST FILE and the first indexed file appears on the screen, select with the or buttons the file to delete and confirm with OK. A star (e) appears on the left of the file. • LAST FILE appears on the screen, select with the other files to delete and confirm with OK.
Operation + Select SCAN TO with the or buttons then confirm with the OK button. Caution - you can also access this function in two other ways: • By pressing the SCAN button of the terminal deck then by selecting SCAN-TO-MEDIA. By pressing the button ON the control panel then by typing 03 on the digital keyboard. + Choose the COLOR between Black&White and COLOR with the or buttons and the button OK.
Operation You may receive and send through an MBX in complete confidentiality. The deposit a document into your MBX, the access code is not needed. All documents deposited in a MBX are added to the ones already present.
Operation In polling, the MBX are only accessible with an MBX code. You may perform MBX deposits or polls by: • depositing a document in a fax MBX • transmit to deposit a document in a remote fax MBX • perform document poll from a remote fax. MBX MANAGEMENT Creating an MBX 71 OK - MAILBOXES / CREATE MBX + Select a free MBX out of the 31 MBX or directly enter the number of a free MBX and confirm with OK. + Select option MAILBOX CODE and press OK. Value 0000 is always displayed.
Operation All documents found in the MBX are printed and the MBX is emptied. Deleting a MBX Before deleting an MBX, you need to make sure it is empty, by printing its content. 74 OK - MAILBOXES / DELETE MBX + Select a free MBX out of the 31 MBX or directly enter the number of a free MBX and confirm with OK. + Enter the code of the MBX, if there is one, and confirm with OK. + Confirm MBX deletion, by pressing OK key. The MBX is deleted and will appear as a free MBX in the list.
Operation + Confirm the transmission request to a remote MBX fax by . pressing key In the case of an immediate transmission, the document is sent immediately. If the document is set for a postponed transmission the document will be stored in the memory and sent at the requested time. MBX polling from a remote fax 36 OK - FAX / MBX POLLING + Enter your subscriber’s number for MBX deposit or choose your dialing mode (refer to paragraph Dialing, page -76) and validate OK.
MAINTENANCE Maintenance General To ensure the best operating conditions for your fax, it is recommended that you regularly clean the inside. For normal usage, please respect the following rules: • Never leave the cover open unless required. • Protect the terminal from direct sunlight. • Do not attempt to oil the terminal. • Always gently close the cover and avoid vibrations. • Do not open the cover while printing. • Never try to dismantle the terminal.
Maintenance Replacing the consumables (toner and drum) To check the remaining capacities of the consumables: 86 OK - ADVANCED FCT / CONSUMABLES The toner cartridge and the drum cartridge come with a chip card. After replacing a consumable item in the printer, you need to inform the terminal about its features. For this purpose, the chip card supplied with each toner cartridge must be read by the terminal each time a new consumable item is installed.
Maintenance Caution - The fusing unit located inside the printer may become very hot during operation. Caution - To avoid injury - do not touch. + 2 - Remove the drum/toner cartridge assembly. In order to protect the environment, do not throw away the used toner cartridge. Used cartridges should be disposed of in accordance with local regulations concerning waste materials. + 3 - Unlock the toner cartridge by turning the blue locking clip as shown in the illustration below.
Maintenance + 4 - Separate the drum cartridge from the toner cartridge. Drum cartridge Toner cartridge + 5 - Remove the new toner cartridge from its box, holding it firmly in both hands. + 6 - Shake the toner cartridge alternately in the directions shown by the arrows in the illustration below.
Maintenance + 7 - Remove the protective plastic strip from the cartridge as shown below. + 8 - Insert the new toner cartridge in the drum cartridge until locked in place. Caution - Make sure not to touch the green colored drum roller located under the fold away flap of the drum cartridge, which could cause deterioration to the print quality of your faxes and your local photocopies.
Maintenance Development roller + 9 - Insert the toner/drum cartridge in the printer as shown below. + 10 - Close the printer cover pressing it carefully but firmly until it clicks into position. + Press OK on the scanner keypad.
Maintenance + Insert chip card (supplied with the toner cartridge) into the card reader ensuring that the chip is entered as shown in the drawing below. Green Arrow + The following is displayed on the scanner control panel screen: CHANGE TONER ? YES= OK - NO= C + Press OK. + Once the chip card has been read, the display shows: TONER OK REMOVE CARD + Remove the card.
Maintenance Replacing the drum cartridge To replace the drum cartridge, proceed as shown below: When the display shows: CHANGE DRUM TO CONFIRM + 1 - Open the printer cover. + 2 - Remove the former toner/drum cartridge set.
Maintenance . Caution - The fusing unit located inside and at the bottom of the printer may become burning hot when the terminal operates. Avoid touching it; you could hurt yourself. + 3 - Unlock the toner cartridge by turning the blue locking clip in the direction shown in the illustration below.
Maintenance + 4 - Separate the drum cartridge from the toner cartridge. Drum cartridge Toner cartridge + 5 - Remove the new drum cartridge from its box, holding it firmly in both hands. Caution - Make sure not to touch the green colored drum roller located under the fold away flap of the drum cartridge, which could cause deterioration to the print quality of your faxes and your local photocopies.
Maintenance + 6 - Insert the toner cartridge in the drum cartridge until locked in place. + 7 - Insert the toner/drum cartridge in the printer as shown below. + 8 - Close the printer cover pressing it carefully but firmly until it clicks into position.
Maintenance + Press the OK key on the scanner control panel. The display shows: TUE 02 APR 13:39 INSERT GAUGE CARD + Insert the gauge card (supplied with the drum cartridge) into the card reader ensuring that the chip is entered as shown in the drawing below. Green Arrow + The following is displayed on the scanner control panel screen: CHANGE DRUM ? YES= OK - NO= C + Press OK. + Once the chip card has been read, the display shows: DRUM OK REMOVE CARD + Remove the card.
Maintenance Cleaning Cleaning the scanner’s reading devices When one or more vertical lines appear on transmitted copies or faxes, follow these steps : + Open the scanner cover by pushing it backwards until held vertically in position. + Clean the two transparent scanning windows with a soft, lint-free cloth, dampened with alcohol. + Close the scanner cover. + Make a copy to check that the symptoms have been cleared.
Maintenance Cleaning the outside of the printer Clean the outside of the printer with a smooth duster. Cleaning the paper feed roller + 1 - Turn off the printer and unplug the power cord. + 2 - Remove the drum/toner cartridge set from the terminal. + 3 - Use a soft cloth to clean the paper feed roller. + 4 - Put the drum/tone cartridge set back in place and refer to paragraph Replacing cartridges, page -125.
Maintenance Servicing For guaranteed performance of your terminal, some maintenance work (replacing the fusing unit and the transfer roll) has to be done on the printer approximatly every 50,000 printed pages. Please contact your supplier for this operation. Scanner calibration You can perform this operation when the quality of photocopied documents is no longer satisfactory. 80 OK - ADVANCED FCT / CALIBRATION + Confirm your choice by pressing the OK key.
Maintenance document composed of several pages, the transmission will take place from the page where the error occurred • abandoning the transmission by deleting the corresponding command in the transmission line (refer to paragraph Deleting a transmission on hold, page -86). The terminal makes at most 5 automatic redials.
Maintenance Code 0B - Wrong number of pages There is a difference between the number of pages indicated during preparation for the transmission and the number of pages sent- check the number of pages in the document. Code 0C - Received document error Ask the subscriber who called you to check the length of his document (it may be too long to be completely received). Code 0D - Transmission failed Ask the sender to resend the document.
Maintenance Code 1B - Transmission failed During transmission: start again. During reception: ask your subscriber to resend the document. Internet codes Codes 40 and 41 - No reply from supplier The modem cannot connect to the Internet service provider. If this error always occurs, check the supplier’s dial-up number. Code 42 - Cannot access supplier The service provider refuses the connection, the service is temporarily unavailable. If this error always occurs, check the Internet connection parameters.
Maintenance Code 50 - Server error Check the number of the parametred SMS or an error occured when data were configured. Printer errors Error messages If the printer has one of the problems described below, the signal "On" flashes red, and you can’t use your terminal temporarily. The corresponding message is displayed on the screen. Message Action CHANGE TONER TO CONFIRM Replace the toner cartridge. Proceed as indicated Replacing the toner cartridge, page -125.
Maintenance Message Action PAPER JAM EXTERNAL TRAY Open the cover. Remove the jammed sheet from the print outlet. PAPER JAM INTERNAL TRAY Open the cover. Remove the jammed sheet from between the tray and the fusing unit. PRINTER ERROR XX Disconnect and reconnect the terminal. If the problem persists, contact your supplier. PAPER SIZE ERROR Check paper size (A4 / LETTER / ...). PAPER JAM UPPER RV MODULE Paper jam in top part of duplex module.
Maintenance Printer paper jam Inside the printer + Use the following procedure to remove any sheets of paper jammed inside the printer. Caution - The fusing unit inside the printer can become very hot during operation. To avoid injury - do not touch. + Open the front cover of the printer. + Remove the toner/drum cartridge set from inside the printer. + Remove any jammed sheets. + Open the rear cover of the printer until locked behind lug A. + Remove any jammed sheets.
Maintenance Paper jam at the feeders and trays The figures below show different types of paper jams you might experience when using your terminal. + Remove any stuck sheets as shown by the arrow depending on where the paper jam occurs.
Maintenance Second cassette (option) 2 1 1 2 146
Maintenance Scanner incidents Scanner paper jam When a paper jam occurs, the following message appears on the control panel screen REMOVE DOCUMENT. If jams often occur in a specific part of the unit, the latter needs to be checked, cleaned or repaired. + Open the scanner cover. + Remove the jammed paper (A) without tearing it. A + Then, close the scanner cover.
Maintenance Miscellaneous incidents At switch-on nothing appears on screen Check that the power cable is plugged in, and check the power plug if necessary. The fax does not detect the presence of your inserted document. The message READY does not appear on the screen. At the start and during scanning, REMOVE DOCUMENT appears on the screen. Remove the document or press key . Check the thickness of the document (50 sheets of paper of 80 g/m2). Iron out the sheets if needed. Help the sheets along.
Maintenance Terminal packing and transportation Always use the original package when transporting the terminal. Failure to do so could void the warranty. + 1 - Disconnect the terminal from the telephone network (depends on model) and the mains plug. + 2 - Remove the connection lead to the telephone line (depends on model) and the mains lead, the document feeder tray, the printer output tray and the paper tray; pack in the original boxes.
Maintenance Characteristics Device type: Office color fax machine, fast operation with all Group 3 devices according to ITU-T recommendations. Unit characteristics Dimensions: Width: 440 mm [17.32 in.] Depth: 460 mm (without duplex option) [18 in.] Height: 460 mm (without stackers and 500 sheets paper feed tray) [18 in.] 14 kg [31 lbs.] Weight: 100-120 V - 50-60 Hz Electric power supply: - standby mode: less than 15 W Power consumption (max.
Maintenance File format: - Image : TIFF-F for black/white documents and JPEG for color documents - PDF : monochrome et color - PCL® 6 Emulation (A) SG Script (PostScript® level 2 language emulation and PostScript® level 3 language emulation with configuration file)(B) Specifications may change for improvement without prior notice. A. B. PCL is a registered trademark by Hewlett Packard. PostScript is a registered trademark by Adobe Systems Incorporated.
Safety SAFETY SAFETY WARNING Before powering on your unit, make sure the power outlet it is connected to meets the requirements printed on the warning label on your unit, or on the separate power supply (depending on the model). This unit must not be installed on the floor. If your unit works with a separate Power Supply, use only the one delivered with your unit; never use another power supply.
Consumables CONSUMABLES Toner cartridge:52116101 Drum cartridge:56120301 Consumable characteristics Toner cartridge: The standard toner cartridge can produce up to 6,000 pages (when printing on Letter paper with a 5% max. black and white ratio). The initial toner cartridge can produce up to 2,000 pages (when printing on Letter paper with a 5% max. black-and-white ratio).
Service and Support Service and Support First... Consult the store where you purchased your printer. Additional OKI Resources •Available 24 hours a day, 7 days a week •Visit our multilingual web site: www.OKIPRINTINGSOLUTIONS.COM •Visit MY.OKIDATA.COM •CAll 1-800-654-3282 OKI is a registered trademark of Oki Electric Industry Company, Ltd. AmEx is a registered trademark of American Express Co. Avery is a registered trademark of Avery Dennison Corporation.
Oki Data Americas, Inc. 2000 Bishops Gate Blvd., Mt. Laurel, NJ 08054-4620 Tel: (856)235-2600 Fax: (856)222-5320 http://okiprintingsolutions.com © 2006 Oki Data Americas, Inc.