C5000 Series User’s Guide C5550 MFP C5000
PREFACE Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Oki assumes no responsibility for the results of errors beyond its control. Oki also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by Oki.
EMERGENCY FIRST AID Take care with toner powder: If swallowed, give small amounts of cold water and seek medical attention. DO NOT attempt to induce vomiting. If inhaled, move the person to an open area for fresh air. Seek medical attention. If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention. Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing.
ENVIRONMENTAL INFORMATION Environmental information > 4
CONTENTS Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Manufacturer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Importer to the EU/authorised representative . . . . . 3 Environmental information . . . . . . . . . . . . . . . . . . . . . 4 Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Notes, cautions and warnings. . . . . . . . . . . . . . . .
Internet communication features . . . . Configuration . . . . . . . . . . . . . . . . . . . . ....from the web page . . . . . . . . . . . . ....From the management utility . . . . ....from the scanner control panel . . . Specifying the administrative settings. Contents of each printer menu. . . . . . Explanation of filing protocols . . . . . . . . Setting the fax facility . . . . . . . . . . . . . . Initial set up . . . . . . . . . . . . . . . . . . Advanced set up . . . . . . . . . . . . . . . . . . . . .
Scanning . . . . . . . . . . . . . . . Scanner operation . . . . . . A look at the user interface Using the basic features . . Other tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109 .109 .110 .111 .118 Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . Consumable order details . . . . . . . . . . . . . . . . . Replacing consumable items . . . . . . . . . . . . . . . Toner cartridge replacement . . . . . . . . . . . . . Image drum replacement . . . .
PCL saved driver settings . . . . . . . . . . . . . . . . . Saving a set of driver settings . . . . . . . . . . . . Recalling saved driver settings. . . . . . . . . . . . Setting the driver device options . . . . . . . . . . . . Blacks and greys (black overprint) . . . . . . . . . . . Black printing (black generation) . . . . . . . . . . . . Composite black. . . . . . . . . . . . . . . . . . . . . . True (pure) black . . . . . . . . . . . . . . . . . . . . . Fine lines enhancement . . . . . . . . . . . . .
Printer driver settings for ICC profile creation or no colour matching . . . . . . . . . . . . . . . . . . . . . . Finishing options . . . . . . . . . . . . . . . . . . . . . . . . Booklet printing (imposition) . . . . . . . . . . . . . . Collating . . . . . . . . . . . . . . . . . . . . . . . . . . . . Colour separation . . . . . . . . . . . . . . . . . . . . . . Separating queued print jobs. . . . . . . . . . . . . . Cover print . . . . . . . . . . . . . . . . . . . . . . . . . . Custom page size . . . .
NOTES, CAUTIONS AND WARNINGS NOTE A note provides additional information to supplement the main text. CAUTION! A caution provides additional information which, if ignored, may result in equipment malfunction or damage. WARNING! A warning provides additional information which, if ignored, may result in a risk of personal injury.
INTRODUCTION Congratulations on choosing this Oki Printing Solutions Multi Function Product (MFP). It is designed with advanced features, to give you clear, vibrant colour prints and crisp black and white pages at high speed on a range of office print media. With this MFP, you can instantly scan paper-based documents and deliver the electronic image to various destinations including e-mail addresses, printers, ftp servers or someone else's computer on the network.
> High speed USB 2.0 interface. > Template Manager 2006 utility for Windows enables the design and print of business cards, banners, labels with ease. > “Ask Oki” – a user-friendly function that gives a direct link from your printer driver screen (but not always illustrated in this guide) to a dedicated web site specific to the exact model you are using. This is where you’ll find all the advice, assistance and support you could need to help you get the best possible results from your Oki printer.
> Address Book/Phone Book/Profiles Managing - This provides a convenient way to manage all the e-mail addresses, fax numbers and profiles (filing destinations). Simply typing the machine's IP address in the URL field of your browser will prompt the MFP web page. This web page allows you to create up to 300 e-mail addresses, 200 fax numbers and several filing destinations to manage your document.
ABOUT THIS GUIDE NOTE Images used in this manual may include optional features that your MFP does not have installed. This manual is your user’s guide (check the web site, www.okiprintingsolutions.com, for the most up-to-date version) for your MFP and forms part of the overall user support listed below: > Installation Safety booklet: to provide information for safe use of the MFP. This is a paper document that is packaged with the MFP and should be read before setting up your MFP.
ON-LINE USAGE This guide is intended to be read on screen using an Adobe Reader. Use the navigation and viewing tools provided in Adobe Reader. You can access specific information in two ways: > In the list of bookmarks down the left hand side of your screen, click on the topic of interest to jump to the required topic. (If the bookmarks are not available, use the “Contents” on page 5.) > In the list of bookmarks, click on Index to jump to the Index.
PRINTING PAGES The whole manual, individual pages, or sections may be printed. The procedure is: 1. From the toolbar, select File > Print (or press the Ctrl + P keys). 2. Choose which pages you wish to print: (a) [All pages], (1), for the entire manual. (b) [Current page], (2), for the page at which you are looking. 1 2 3 (c) 3. [Pages from] and [to], (3), for the range of pages you specify by entering their page numbers. Click OK.
MFP OVERVIEW FRONT VIEW 10 9 8 11 7 12 1 2 3 4 2 5 6 1. Output stacker, face down. Standard printed copy delivery point. Holds up to 250 sheets at 80g/m². 6. Multi purpose feeder (shown closed). Used for feeding heavier paper stocks, envelopes and other special media. Also for manual feeding of single sheets when required. 2. Multi purpose tray release buttons (press). 7. Automatic Document Feeder (ADF) Unit. 8. LCD Display. 9. ADF Paper Tray. 3. Operator Panel with LCD display.
REAR VIEW This view shows the connection panel and the rear output stacker. 13. ON/OFF Power switch. 17. Network Connector. 14. USB interface. 18. Line connection. Socket for connecting the fax machine to the telephone line. 15. AC power socket. 16. Rear, face up, 100 sheet stacker. 19. Tel connection. Socket for connecting a telephone handset (if required). When the rear paper stacker is folded down, paper exits through the rear of the MFP and is stacked here face up.
THE CONTROL PANEL 1 2 3 4 5 6 7 13 9 11 12 10 8 17 15 14 16 18 19 20 COPY AND DIALLING AREA 1. Zoom Used to increase or decrease scaling in 1% increments up to 400% and down to -25%. A further choice of scaling can be made from preset percentages. 2. One-touch keypad Provides one-touch dialling of your most often used or favourite fax numbers. 3. Keypad Alpha/numerical keys: used to enter copy quantity, fax number or e-mail address. Redial key: used to manually resend a fax.
1 2 3 4 5 6 7 13 9 11 12 10 8 15 14 17 16 18 19 20 12. FTP Address Used to indicate the stored FTP address for the “Send” function. This key is only available in the “Send” mode. 13. Address book Used to indicate the stored E-mail addresses for the Send function. Also used to indicate the stored Fax numbers for the fax function. Press once to view speed dial numbers, press twice to view group dial numbers. START AND OTHER KEYS 14. Menu Select to access the menu to set up the MFP. 15.
GETTING STARTED CAUTION! Make sure the scanner is in the UNLOCKED position before operating. 1. Open the document cover. 2. Move scan lock lever to UNLOCKED position. INSTALLING MFP DRIVERS AND UTILITIES TWAIN AND PRINTER DRIVERS CAUTION! To ensure the scan function works properly, install the TWAIN driver FIRST then the printer driver, before connecting to the computer. 1. Start Microsoft Windows. 2. Insert the CD-ROM supplied into your CD ROM drive. 3. The CD-ROM will auto launch on most systems.
MFP NETWORK SETUP TOOL The MFP network setup utility can be found on the Networking/ Utilities CD in the Utilities folder. Follow the on-screen instructions to complete the setup tool installation. The MFP network setup tool can discover C5550MFP devices over network connections. 1. To search and install, select File > Search All Devices... 2. Click Search. 3. Highlight the required search result and click Add. The MFP network setup tool allows you to configure your MFP.
PAPER RECOMMENDATIONS Your MFP will handle a variety of print media, including a range of paper weights and sizes, transparencies and envelopes. This section provides general advice on choice of media, and explains how to use each type. The best performance will be obtained when using standard 75~90g/m² paper designed for use in copiers and laser printers. A suitable type is Colour Copy by Mondi. Use of heavily embossed or very rough textured paper is not recommended.
CASSETTE TRAY The cassette tray can handle paper weights of 64g/m² to 120g/m². The cassette tray is ideal for printing A4 documents of more than 1 page in length. SIZE DIMENSIONS A6 105 x 148mm A5 148 x 210mm B5 182 x 257mm Executive 184.2 x 266.7mm A4 210 x 297mm Letter 215.9 x 279.4mm Legal 13in. 216 x 330mm Legal 13.5in. 216 x 343mm Legal 14in.
envelopes can be loaded at one time, subject to a maximum stacking depth of 10mm. Watermarked or headed paper should be loaded print side up and top edge into the MFP. FACE DOWN STACKER The face down stacker on the top of the MFP can hold up to 250 sheets of 80g/m² standard paper and can handle paper stocks up to 120g/m². Pages printed in reading order (page 1 first) will be sorted in reading order (last page on top, facing down).
LOADING PAPER CASSETTE TRAY 1. Remove the paper tray from the MFP. 2. Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (3).
3. Load the paper (for letter headed paper load face down with top edge towards the front of the MFP). 1 2 4. Adjust the rear stopper (1) and paper guides (2) to the size of paper being used. To prevent paper jams: > Do not leave space between the paper and the guides and rear stopper. > Do not overfill the paper tray. Capacity depends on the type of paper stock. > Do not load damaged paper. > Do not load paper of different sizes or types at the same time.
MFP). Stacking capacity is approximately 250 sheets, depending on paper weight. 6. For face up printing, make sure the face up (rear) stacker (3) is open and the paper support (4) is extended. Paper is stacked in reverse order and tray capacity is approximately 100 sheets, depending on paper weight. 7. Always use the face up (rear) stacker for heavy paper (card stock, etc.). 3 4 CAUTION! Do not open or close the rear paper exit while printing as it may result in a paper jam.
MULTI PURPOSE TRAY 1. Open the multi purpose tray and press gently down on the paper platform (1) to ensure it is latched down. 3 1 2 2. Load the paper and adjust the paper guides (2) to the size of paper being used. > When printing on headed paper load the paper into the multi purpose tray with pre-printed side up and top edge into the MFP. > Envelopes should be loaded face up with top edge to the left and short edge into the MFP. > Do not exceed the paper capacity of about 50 sheets or 10 envelopes.
Menu (scanner menu settings). See “Configuration” on page 36 for details. NOTE You only need to update one menu; the scanner and printer menus automatically synchronise to ensure the information is consistent.
CONFIGURING YOUR MACHINE.... MINIMUM CONFIGURATION REQUIREMENTS To make the best of this MFP, the following configuration is required: To send faxes: A PSTN telephone line connection. To send e-mails: > TCP/IP network. > A SMTP and an optional POP3 server. To file document(s) via intranet > FTP, HTTP, or CIFS Protocol environment. > Windows 2000, Windows XP, HTTP or FTP server.
NETWORK SET UP The MFP must also be set up properly on your network to perform scan to e-mail and scan to FTP functions. In order for other network devices to find the MFP on the network, the following network parameters have to be set. 1. DHCP enable: 2. IP Address: . 3. Subnet mask:. 4. Gateway IP:. . . 5. DNS server:. . . 6. SMTP server:. 7. SMTP port:25 8. POP3 server: . 9. POP3 Port:110 . . . . . . . . Explanation: 1.
5. SMTP Server: The IP address of your SMTP Mail Server assigned by your network administrator. 6. SMTP Port: The port number of your SMTP Mail Server. 7. DNS server: The IP address of DNS Server assigned by your network administrator. 8. POP3 Server: The IP address of your POP3 server. 9. POP3 Port The port number of your POP3 Server. Enter the DNS name, or IP and port number of your POP3 server if your mail server requires POP3 authentication, before sending e-mails from the machine.
NOTE 1. DHCP server: With DHCP (Dynamic Host Configuration Protocol), a host can automatically be given a unique IP address each time it connects to a network-making IP address management an easier task for network administrators. If the DHCP server is available from your network, you do not need to enter TCP/IP, subnet mask, gateway, and DNS information. Instead, this information will be automatically given for the MFP. 2.
INTERNET COMMUNICATION FEATURES Scan to e-mail The MFP allows you to deliver your scanned document to e-mail addresses on the network. The document is first scanned and converted to a standard PDF, JPEG, TIFF, or MTIF (Multi-page TIFF) file format and then transmitted to remote recipients simultaneously as an e-mail attachment.
For more information on filing protocols refer to “Explanation of filing protocols” on page 61. NOTE 1. If the system administrator has chosen DHCP, then the IP address of TCP/IP, gateway, subnet mask, and DNS server will be automatically given. 2. When installing the MFP for the first time, it is recommended that the Administrator retain the default system settings. The settings can be customized at a later date, once you are familiar with the operation and functionality.
....FROM THE WEB PAGE Type the IP address of the MFP in the URL field of your browser and then press Enter. The MFP web page appears. For example: http://192.168.1.41 NOTE The Administrative Settings are blocked by a password. It is recommended that the system administrator creates a new one since the machine is shipped without a specific password. Configuring your machine....
....FROM THE MANAGEMENT UTILITY If you have not already done so, install the MFP Network Setup Tool as described in “MFP network setup tool” on page 22. NOTE The Administrative Settings are blocked by a password. It is recommended that the system administrator creates a new one since the machine is shipped without a specific password. Configuring your machine....
....FROM THE SCANNER CONTROL PANEL Press Menu (1) on the scanner control panel. Use the UP and DOWN arrow keys (2) to navigate, OK (3) to select, and Return (4) to cancel the selection or exit the menu item. 2 4 1 3 Information ITEM DESCRIPTION OR CHOICE Model Displays the model name. Device name Displays the device name. Scanner MAC address Displays the scanner MAC address. Printer Serial No. Displays serial number. F/W version Displays firmware versions: 1.Printer CU version 2.
Printer menu ITEM DESCRIPTION OR CHOICE Tray 1 Paper Size A4, A5, A6, B5, Legal, Legal 135, Legal 13, Letter, Executive, Custom. Tray 2 Paper Size A4, A5, B5, Legal, Legal 135, Legal 13, Letter, Executive, Custom. MP Paper Size A4, A5, A6, B5, Legal, Legal 135, Legal 13, Letter, Executive, Custom, COM9, COM10, Monarch, DL, C5. Tray 1 Media Weight Light, Medium, Heavy. Tray 2 Media Weight Light, Medium, Heavy. MP Media Weight Medium, Heavy, Ultra Heavy.
Mail server ITEM DESCRIPTION OR CHOICE SMTP Server The IP address of your SMTP server. SMTP Port The port number of your SMPT server. POP3 Server The IP address of your POP3 server. POP3 Port The port number of your POP3 server. Authentification Method No, SMTP, POP3. Login Name User’s choice. Password User’s choice. Def. Subject Default text for the Subject field in e-mail messages from the MFP. Up to 64 characters are allowed.
Fax settings ITEM DESCRIPTION OR CHOICE Phone Book Edit speed dial! Edit group dial! Delete speed dial! Delete group dial! Delete All! Append phone #: OFF/On REPORTS: Activity Report Select to print activity report. Transmission Report Select to print transmission report. Transmission Report Yes / Error Only / No. Broadcast Report Select to print broadcast report. Image in MCF On / Off Select On to print an image of the first page of the fax on the broadcast report.
Report print ITEM DESCRIPTION OR CHOICE Menu Map Select to print menu map. Printer Demo Page Select to print a sample page. MFP Usage report Select to print usage information. Supplies Status Report Select to print information on the consumables remaining. Management NOTE 1. The Management selection is blocked by a password. Since the machine is shipped without a specific password, it is recommended that the administrator create a new password to ensure security. 2.
ITEM DESCRIPTION OR CHOICE Add “To” Address If “On” is selected, when finishing sending an e-mail, there will be a dialogue box inquiring whether the user wishes to add the new e-mail address to the machine’s address book. Choice: On, Off. Pin Setting Choice: Off, Copy, Copy + Scan to, Fax, Fax+Copy, Fax+Copy+Scan to. Note: The PIN ID input screen is indicated at the time of “PIN Setting=Enable”. Enter four to six digits for your pin ID. A PIN ID under four digits will be denied.
SPECIFYING THE ADMINISTRATIVE SETTINGS NOTE The settings can only be done through the web page or the Network Setup Tool. It can not be set up on the Control Panel. The Administrative settings are blocked by a password. Since the machine is shipped without a specific password, it is recommended that the administrator create a new password to ensure security. ITEM DESCRIPTION OR CHOICE Address Book Manager Set up a list of e-mail addresses and groups to which to send your scanned images.
CONTENTS OF EACH PRINTER MENU The printer control panel offers some additional menu options. NOTE The scanner retrieves the latest information from the printer, ensuring both menu sets are always synchronised. Press Enter (1) on the printer control panel. Use the + and - keys (2) to navigate, Enter (1) to select, and Back (3) to cancel the selection or exit the menu item.
ITEM ACTION DESCRIPTION Demo 1 Execute Prints demonstration page containing graphics and text in colour and monochrome. Print Error Log Execute Prints a list of errors encountered by the MFP. Color Prof List Execute Prints a list of the resident colour profiles. Shutdown menu This menu only appears if the hard disk drive is installed. NOTE This item should always be selected before switching the printer off, to ensure that no hard disk data is lost.
Print menu ITEM CHOICE DESCRIPTION Copies 1-999 Enter the number of copies of a document to be printed from 1 to 999. Duplex ON/OFF Turns the duplex (2-sided) printing function on or off if this feature is installed. Paper Feed TRAY1 TRAY 2 MP TRAY Selects the default tray for paper feed, Tray 1 (upper), Tray 2 (lower, if installed) or MP Tray (multi purpose tray).
ITEM CHOICE DESCRIPTION Mono-Print Speed AUTO SPEED If the first page of a print job is black and white, the MFP runs at 32ppm (pages per minute). When a colour page is detected the MFP slows down to 20ppm for the rest of that job. MONO 32PPM This setting operates in the same way as AUTO SPEED, except that the MFP runs at 32ppm until a colour page is detected.
ITEM CHOICE DESCRIPTION Edit Size CASSETTE SIZE LETTER EXECUTIVE LEGAL14 LEGAL13.5 LEGAL13 A4 / A5 / A6 / B5 CUSTOM COM-9 ENVELOPE COM-10 ENVELOPE MONARCH ENV DL ENVELOPE C5 ENVELOPE Sets the size of the printable page area to match the size of paper in use. This is not the same as the physical paper size, which is always slightly larger. For dimensions of physical page sizes. See “Paper recommendations” on page 23.
ITEM CHOICE DESCRIPTION Tray2 Papersize A4 / A5 / B5 / LEGAL14 LEGAL13.5 LEGAL13 LETTER EXECUTIVE CUSTOM Selects the size of paper loaded in Tray 2 (lower) if installed. For CUSTOM setting see X-DIMENSION and YDIMENSION later in this table. Tray2 Mediatype PLAIN LETTERHEAD TRANSPARENCY BOND RECYCLED CARDSTOCK ROUGH Selects the type of media loaded in this tray (if installed).
ITEM CHOICE DESCRIPTION Unit Of Measure MILLIMETRE INCH Selects the unit of measure for the next two items. X-Dimension 100-210-216 MILLIMETRE Selects the width of paper defined by the “CUSTOM” settings referred to in the foregoing PAPER SIZE settings. Y-Dimension 148-297-1200 MILLIMETRE Selects the length of paper defined by the “Custom” settings referred to in the foregoing PAPER SIZE settings. Note that media of up to 1200mm in length can be fed from the multi purpose tray for banner printing.
Colour menu ITEM CHOICE DESCRIPTION Density Control AUTO MANUAL If set to AUTO, image density will be automatically adjusted at power on, when a new image drum or toner cartridge is installed, and at intervals of 100, 300 and 500 drum counts. If a 500 drum count interval occurs during a print job it will occur at the end of that job, and will take up to 55 seconds. If set to manual, this adjustment will only be performed when initiated by the next menu item.
ITEM CHOICE DESCRIPTION Ink Simulation OFF SWOP EUROSCALE JAPAN Selects from a range of industry standard colour swatches. UCR LOW MEDIUM HIGH CMY 100% Density DISABLE ENABLE CMYK Conversion ON/OFF When enabled, black areas are produced using 100% C, M, and Y instead of black. This results in a glossier finish. Configuring your machine....
System configuration menu ITEM CHOICE DESCRIPTION Pow Save Time 5 15 30 60 240 Adjusts the idling time before the printer automatically switches into power saving mode. In this mode power consumption is reduced to a low level required to just keep the printer operating and ready to receive data. When a job is sent the MFP will require a warm-up time of up to 1 minute before printing can begin.
ITEM CHOICE DESCRIPTION Error Report ON/OFF If ON, the MFP will print error details when a PostScript Emulation error occurs. PCL emulation ITEM CHOICE DESCRIPTION Font Source RESIDENT / RESIDENT 2 Specifies the location of the PCL default font. Normally this will be INTERNAL unless additional fonts are installed in the expansion ROM slot or additional fonts have been downloaded to RAM as permanent fonts. Font No.
ITEM CHOICE DESCRIPTION True Black OFF/ON Selects whether black image data is printed using black toner (ON) or 100% CMY (OFF). (Valid in PCL emulation mode only.) Pen Width Adjust ON/OFF Tray ID# 1~4~59 MP Tray PPR emulation ITEM CHOICE DESCRIPTION Character Pitch 10 CPI; 12 CPI; 17 CPI; 20 CPI; PROPORTIONAL Specifies character pitch in IBM PPR emulation. Font Condense 12CPI - 20CPI; 12CPI - 12CPI Specifies 12CPI pitch for Condense Mode.
ITEM CHOICE DESCRIPTION TOF Position 0.0 Inch - 1.0 Inch Specifies the distance of print from the top edge of the paper. Left Margin 0.0 Inch - 1.0 Inch Specifies the distance of print from the left hand edge of the paper. Fit To Letter DISABLE ENABLE Sets the printing mode that can fit print data, equivalent to 11 inches (66 lines), in the LETTER-size printable area. Text Height SAME / DIFF Sets the height of a character.
ITEM CHOICE DESCRIPTION Left Margin 0.0 inch - 1.0 inch Specifies the distance of print from the left hand edge of the paper. Fit To Letter DISABLE ENABLE Sets the printing mode that can fit print data, equivalent to 11 inches (66 lines), in the LETTER-size printable area. Text Height SAME / DIFF Sets the height of a character. SAME: Regardless of CPI, same height. DIFF: As CPI, character heights vary.
ITEM CHOICE DESCRIPTION Paper Black Setting –2~0~+2 Used for small adjustment when you experience faded print or light specks / streaking in monochrome printing on white paper. Select a higher value to reduce fading, or a lower value to reduce specks or streaking in high density print areas. Paper Color Setting –2~0~+2 As above, but for colour printing. Transpr Black Setting –2~0~+2 As above but for mono printing on transparencies.
Job log menu NOTE Access to this menu is password restricted. ITEM CHOICE DESCRIPTION Job Log ENABLE DISABLE Prints a list of jobs carried out on this MFP. EXPLANATION OF FILING PROTOCOLS FTP FTP stands for “File Transfer Protocol.” It is a common method of transferring files via the Internet from one computer to another. FTP use RFC 959[FTP] as their protocol.
and password permitted by the server in the Login name and Password field for the MFP. Therefore, make sure of the mode that your Web Server allows before using HTTP for file saving. If anonymous access mode is not allowed, you must have a legal HTTP account and password.
4. In the X cabinet dialogue box, select the Directory security tab, and click Edit for "Anonymous Access and Authentication Control". Make sure " Anonymous Access" is selected in the "Authentication Methods" dialogue box. 5. Click Edit to open “Account for anonymous access”. NOTE Make sure that the account stored in your computer system, in the “username” file, has sufficient privilege to access the file system. Configuring your machine....
Setting IIS privileged access: 1. As in “Setting IIS anonymous access”, start “Internet service manager” and select Default Web site. Right click C:\Inetpub\wwwroot\X cabinet, and select Properties. 2. Select the Directory tab on the Properties page. Ensure the privileges for “Read”, “Write” and “Directory Browsing” are selected.
After that every user has the privilege to manage all files in the directory for saving files. NOTE 1. For security of the scanned files, “Everyone” should not be allowed to have full privileges of the file directory. Therefore, when setting the access privilege for your file system, it is recommended that you set the privilege of the directory for saving files to IIS anonymous account, or users and groups that can use that directory only. 2.
SETTING THE FAX FACILITY INITIAL SET UP The following parameters must be set before using the fax function on your MFP: > Date and time > Country code > Station ID and number There are other parameters that can be adjusted to suit your personal preferences later if required, refer to fax set up table for details (See “Fax settings” on page 42). To set fax parameters: 1. Press the Menu button to prompt the menu settings screen. 2. Using the UP arrow key, navigate to Management and press OK. 3.
13. Press Return to update selections and exit the menu. NOTE If connecting the machine through a private branch exchange (PBX) line, you must also specify a dial prefix to allow the machine to obtain an external line before dialling. Refer to “Connecting to a PBX” on page 71. ADVANCED SET UP Your machine offers a multitude of features which reduce the time required for manual operation and make fax communications more efficient.
8. Enter the new destination fax number and press OK. NOTE 1. The maximum length of name is 32 characters. The maximum length of number is 32 digits. 2. If the destination fax number has an “extension number”, press the Pause button to input a “-” between numbers. The machine will insert a one second pause when dialling. Adding a group dial entry to the phone book The machine can hold up to 20 group dial settings, each group can have up to 50 entries. To add a new group dial number to the phone book: 1.
Deleting a speed dial entry from the phone book To delete a speed dial number from the phone book: 1. Press the Menu button on the control panel. 2. Using the UP arrow key, navigate to Fax Settings and press OK. 3. Press OK to select Phone Book. 4. Using the DOWN arrow key, navigate to Delete Speed Dial! then press OK. 5. Using the UP/DOWN arrows keys, scroll through the speed dial entries and press OK to select the required fax number. This can be repeated if multiple deletions are required.
6. Press Return to finish selecting and return to the previous screen. The LCD display will confirm the quantity of group entries selected. 7. Press OK to confirm deletion, or press Stop to cancel the deletions. Deleting all phone book entries To delete the entire contents of the phone book: 1. Press the Menu button on the control panel. 2. Using the UP arrow key, navigate to Fax Settings and press OK. 3. Press OK to select Phone Book. 4.
Connecting to a PBX Private Branch Exchanges (PBXs) are private telephone systems used to route calls internally, for example, in a company. When dialling a telephone number, if a prefix (access) number is required to open an outside line, the line is connected to a PBX. If this MFP is going to be connected to a PBX, please make the following changes to enable it to recognise the prefix digits in the telephone numbers used to obtain access to the outside line.
4. Using the DOWN arrow key, navigate to Re-dial and press OK. 5. Select the required number of redial attempts (between 0 and 10), then press OK. 6. Using the DOWN arrow key, navigate to Redial Interval and press OK. 7. Select the required redial interval (between 1 and 6 minutes), then press OK. 8. Press Return to store the new configuration settings and exit the menu. Manual receive Upon receiving an incoming call, the MFP will ring until you press the Start button to receive the fax.
Adding a telephone handset If you want to add a telephone handset to your MFP, connect the line to the Tel socket (in certain countries it may be necessary to use a telephone plug adaptor). NOTE Loop the telephone line round the ferrite once as shown. You will also need to update the telephone settings to set the ring response: 1. Press the Menu button on the control panel. 2. Using the UP arrow key, navigate to Fax Settings and press OK. 3. Using the UP arrow key, navigate to Setup Fax then press OK.
PRINT SETTINGS AND SECURITY Your MFP’s operator panel menus provide access to many options. The Windows printer driver also contains settings for many of these items. Where items in the printer driver are the same as those in the operator panel menus, and you print documents from Windows, the settings in the Windows printer driver will override those items in the operator panel menus. The illustrations in this chapter show Windows XP.
POSTSCRIPT EMULATION 1. Page orientation sets portrait (tall) or landscape (wide) page 1 orientation. The “rotated” rotates the 2 paper through 90 degrees anti-clockwise. 3 2. When printing double sided pages (duplex unit required). You can flip the paper either on its long edge or short edge. 3. Pages can be printed in forward or reverse order. If using the face down (top) paper stacker, forward order is usually appropriate to ensure that pages are stacked in numerical order.
PCL EMULATION When you click the Properties button from your application’s Print dialogue, the driver window opens to allow you to specify your printing preferences for this document. 1. Paper size should be the same as the page size of your document (unless you wish to scale the printout to fit another size), and should also be the same as the size of paper you will feed into the MFP. 1 2 3 4 5 6 2.
SECURE PRINTING Secure printing allows you to print confidential documents on MFPs that are shared with other users in a network environment. The document does not print until a PIN (Personal Identification Number) is entered through the printer control panel. You must go to the MFP and enter the PIN. This feature requires the hard disk drive in your MFP, this device must be enabled in the printer driver. (See “Adjusting windows printer drivers” on page 152.
3. The Job PIN (Personal Identification Number) window opens. 4. If the PIN window does not open, click the [PIN] button. 5. In the Job PIN window, enter a [name] for this print job: The name may be up to 16 alpha-numeric characters. If you have more than one print job stored on the MFP when you come to print, you will need a distinctive name to distinguish between each of your print jobs. 6. If you would like a prompt at the MFP for the job name, click the [Request…] checkbox below the name entry.
PRINTING THE DOCUMENT Your secure print job is printed using the printer control panel on the front of the MFP. ON LINE READY ENTER BACK ATTENTION MENU CANCEL 1. When the MFP is idle (“ONLINE” indicated in the display), use the +/- buttons to select the PRINT JOB menu, then press [ENTER]. 2. Select “ENCRYPTED/STORED JOB”. 3. Use the +/- buttons to input your PIN. Press [ENTER] after each digit. If you have more than one stored document, a list appears in the display. 4.
DELETING A SECURE PRINT DOCUMENT If you change your mind about printing a secure document, you can delete it from the MFP’s hard disk without printing it first. 1. Follow Steps 1 to 4 in the above procedure for printing the document. 2. Use the +/- buttons to highlight the DELETE option and press [ENTER]. 3. If necessary, use the +/- buttons to highlight the YES choice, and press [ENTER] to confirm the deletion. Your document is deleted from the MFP’s hard disk without printing.
STORE TO HARD DISK This feature allows print jobs to be created on the PC and stored on the MFP’s hard disk for printing on demand. This is good for forms, generic memos, letterhead, stationery, etc. If you use this feature for standard forms, for example, you can walk up to the MFP at any time and print off your forms without having to re-send them from the PC. This feature works in exactly the same way as the secure printing feature described earlier in this Chapter.
SENDING THE DOCUMENT Follow the same procedures as described in the section “Sending the document” on page 77 for sending a secure document, except that on the [Job Options] tab in step 2, click [Store to HDD]. PRINTING THE DOCUMENT Follow the same procedures as described in the section “Printing the document” on page 79 for printing a secure document. In this case the document will not be deleted from the hard disk after it has been printed.
ENCRYPTED SECURE PRINTING Security over the network is an increasing concern for some organisations. Encrypted secure printing allows you to send, store and print confidential documents on MFPs that are shared with other users in a network environment. Encrypting your documents before sending them to your MFP will prevent unauthorised personnel accessing confidential or sensitive information.
3. The Encrypted Secure Print window opens. 4. In the Encrypted Secure Print window, enter a [Password] for this print job: The password must be between 4 and 12 alpha-numeric characters. Numbers 1 to 9 and letters a to z are all valid. If you would like a prompt at the MFP for the job password, click the [Always ask for password] checkbox below the password entry. 5. Select the required erase option for your print job: > No overwrite: simply erases a print job without over writing the job with data.
6. Select the Auto Erase Time-out period. Specify a period of time (hours:minutes) during which the print job is stored in the MFP’s HDD. When this period expires, the print job is automatically erased from the HDD. 7. Click [OK] to accept your changes. 8. Click [OK] to close the Printer Properties window. 9. Print your document. PRINTING THE DOCUMENT Follow the same procedures as described in the section “Printing the document” on page 79 for printing a secure document.
OPERATION With its intuitive control panel, this Multi Function Product (MFP) is designed to be easy to use. After the machine has been configured, operating is quite straight forward. NOTE If PIN restriction has been enabled for any or all of the MFP functions, you will first have to enter your PIN. The following sections describe how to make a copy of your scanned document, how to distribute your document on the internet, and how to send it via fax.
> Keep the glass clean and without any documents left on it. NOTE To transmit irregular types of document(s), place the document(s) on the glass or make a copy first and then transmit the copy instead. 1. If you have multiple pages, fan the pages to avoid paper jams. The ADF holds up to 50 pages at one time. 2 1 3 2. Place the document with the text face UP in the ADF and make sure that the top of each page is fed in first. 3. Adjust the Paper Guides (1) to centre the document in the ADF.
PLACING DOCUMENT(S) ON THE GLASS 1. Open the document cover. 2. Place your document with the text face DOWN on the glass and align it to the upper-left corner. 3. Close the document cover. SENDING DOCUMENT(S) VIA E-MAIL BASIC OPERATION 8 3 1 5 2 4 6 7 1. Place your document(s) with text face UP in the ADF or face DOWN on the glass (as described above). 2. Press Send Mode (1) on the control panel. The e-mail screen will appear. 3.
mail address using the keypad (8). Press Return (5) to return to the e-mail main screen. 4. Enter the subject of your e-mail. If not entered, “Default Subj.” will be displayed. 5. Enter or select CC and BCC address(es), if necessary. 6. Press the Mono button (6) to send your document(s) in black and white, or the Colour button (7) to send your document(s) in colour.
ADVANCED OPERATION If you are not satisfied with the scanned image, you can use the advanced features to enhance it. NOTE For illustration purposes only, the advanced features shown are as accessed from the scanner control panel, they can also be accessed from the web page and the MFP Network Setup Tool. To use the advanced features, press the Send Mode button (1) on the control panel and then the Additional Settings button (2) to prompt the Additional settings screen.
MENU ITEM B&W output format DESCRIPTION Turn the multi-level B&W - Grey On or Off. Choose the output format for the document to be scanned in B&W from PDF, TIF, and MTIF. Also select the compression rate from Low, Medium, High. Resolution Choose the scanning resolution for the scanned document from a selection of 75, 100, 150, 200, 300, 400, 600 dpi. A higher resolution reproduces the image with greater detail, but requires more disk space. Manual Feed Multi-batch document scanning can be enabled.
SENDING DOCUMENT(S) TO A FILE SERVER Before sending your document to a file server, profiles should be set up first to speed up the process. A profile contains a list of filing parameters such as your filing protocol, directory, file name and other scanning parameters. Add a new profile by either entering the machine's web page or installing and starting the Network Setup Tool on the CD-ROM supplied. 2 1 3 4 5 1. Place your document(s) with text face UP in the ADF or face DOWN on the glass. 2.
COPYING BASIC OPERATION 1 2 3 4 1. Place your document(s) with text face UP in the ADF or face DOWN on the glass. 2. If required, press the Copy Mode button (1) on the control panel to prompt the Copy screen. NOTE Factory default setting is Copy mode. 3. Press Mono (2) to copy your document(s) in black and white, or Colour (3) to copy your document(s) in colour. NOTE If you wish to cancel the copy process, press Stop (4) to abort the operation.
Accessing additional settings NOTE For illustration purposes only, the advanced features shown are as accessed from the scanner control panel, they can also be accessed from the web page and the MFP Network Setup Tool. To use the advanced features, press the Copy Mode button (1) on the control panel and then the Additional Settings button (2) to prompt the Additional settings screen.
Quality > Speed > Text > Photo Density > -2, -1, 0, 1, 2 Collation: > ON - The collate function is always enabled > OFF - The collate function is always disabled. NOTE When “Collate” is set, the items “N-Up” and “Duplex” are not displayed. Duplex (Optional): > Off > Short Edge > Long Edge NOTE Long edge and Short edge are only available when “Scaling = 100%” and “Quality = Speed”.
Margin Shift > Right 0/6/13/19/25 (mm) > Bottom 0/6/13/19/25 (mm) Paper Supply > Legal > Letter > A4 > A5 Input Tray > Auto > Tray 1 > Tray 2 (Optional) > MP Operation > 96
Changing scaling The machine is preset to 100% scaling. If you wish to reduce or enlarge your original, you can apply this feature to enlarge up to 400% or reduce down to 25%. To reduce or enlarge the original document: 1. Press Copy Mode (1) on the Control panel to prompt the Copy screen. 2. Press the Select (4) button to choose a preset value from 100%, 25%, 50%, 70%, 141%, 200% and 98% (fit to page). 3.
Improving copy quality The machine is preset to “Speed”. If required, you can change to “Text” or “Photo” to improve the copy quality. To change copy quality: 1. Press the Copy Mode button on the control panel to prompt the Copy screen. 2. Press the Additional Settings button. 3. Using the UP arrow, navigate to the Quality setting and press OK. 4. Select “Text” or “Photo” and press OK. NOTE After you have completed your copying, the machine will automatically return to the preset document quality.
Increasing copy count The machine is preset to a copy count of 1. If you wish to increase the number of copies, select the number of copies with the numeric keypad. To increase the copy count: 1. Press the Copy Mode button on the control panel to prompt the Copy screen. 2. Enter number of copies required with the numeric keypad. The LCD display will confirm the copy count selected.
FAXING BASIC OPERATION 5 4 9 3 6 2 1 7 8 Searching the phone book To search the contents of the phone book: 1. Press the Fax Mode button (1) on the control panel to prompt the Fax screen. 2. Press the Address Book button (2). 3. Using the UP/DOWN arrow keys (3) navigate through the resulting list, and press OK to select an entry. 4. Press Return to finish selecting and return to the previous screen. Sending a fax to a single location 1.
> selecting an entry from the phone book (See “Searching the phone book” on page 100) NOTE If the destination fax number has an “extension number”, press the Pause button (6) to input a “-” between numbers. The machine will insert a 1 second pause when dialling. 4. If required, press Return to go back to the fax screen. 5. Press the Mono button (7) to send your document(s). NOTE 1. Fax transmissions are sent in black and white only. 2.
ADVANCED OPERATION Accessing additional settings NOTE For illustration purposes only, the advanced features shown are as accessed from the scanner control panel, they can also be accessed from the web page and the MFP Network Setup Tool. To use the advanced features, press the Fax Mode button (1) on the control panel and then the Additional Settings button (2) to prompt the Additional settings screen. 3 1 2 Below is the menu for the “Additional Settings”.
Changing fax quality The machine is preset to “Fine”. If required, you can select “ExtraFine” or “Photo” to improve the fax quality or you can reduce the fax quality by selecting “Standard”. To change fax quality: 1. Press the Fax Mode button on the control panel to prompt the fax screen. 2. Press the Additional Settings button and press OK. 3. Select the appropriate quality setting and press OK. 4. Press Return to exit the menu and return to the fax screen.
Document size The machine is preset to “A4” size. To change document size: 1. Press the Fax Mode button on the control panel to prompt the Fax screen. 2. Press the Additional Settings button. 3. Using the DOWN arrow key, navigate to the Doc Size setting and press OK. 4. Select the required size setting and press OK. 5. Press Return to exit the menu and return to the fax screen. NOTE After you have completed your fax operation, the machine will automatically return to the preset value.
Manual feed If you need to send multiple sets of documents from the ADF or flatbed, enable the “Manual Feed” option. To set the fax to manual feed: 1. Place your document(s) with text face UP in the ADF or face DOWN on the glass. 2. Press the Fax Mode button on the control panel to prompt the Fax screen. 3. Press the Additional Settings button. 4. Using the DOWN arrow key, navigate to the Manual Feed setting and press OK. 5. Select “ON” and press OK. 6.
5. Press Return to exit the menu and return to the fax screen. 6. Enter the desired location using the Speed Dial keys or the numeric keypad. 7. Press Mono to begin polling. Overseas mode To avoid transmission problems when faxing overseas, set the fax to overseas mode: 1. Place your document(s) with text face UP in the ADF or face DOWN on the glass. 2. Press the Fax Mode button on the control panel to prompt the Fax screen. 3. Press the Additional Settings button. 4.
> selecting entries from the phone book (See “Searching the phone book” on page 100) Press OK after entering each fax number. NOTE You can send to a maximum 100 different locations. If a destination fax number has an “extension number”, press the Pause button to input a “-” between numbers. The machine will insert a 1 second pause when dialling. 4. Press Return to exit the menu and return to the fax screen. 5. Press Mono to start sending the document(s).
7. Press Return to finish selection and return to the upper screen. 8. Press OK to confirm deletion of fax jobs or press Stop to cancel the operation. FAX JOB REPORTS 1. Press the Menu button on the control panel to prompt the menu settings screen. 2. Using the UP arrow key, navigate to Fax Settings and press OK. 3. Using the UP arrow key, navigate to the Reports and press OK. 4.
SCANNING SCANNER OPERATION 1. Start your scanning application. 2. Select the File menu and choose Select Source. If the Select Source command is not available on the File menu, see your application's user's guide to determine how the TWAIN link is used. A dialogue box with a list of scanning sources appears. 3. Select “C5550MFP”. You need to select the source only once, unless you want to choose another scanner. 4. Place the document face DOWN on the document glass or face UP in the ADF. 5.
9. Select the setting for the scanning features (e.g. Sharpen, Descreen, etc.) that you want to use (see “enhancing your image” later in this Chapter). 10. Click on the Preview or Scan button to preview or scan you documents. A LOOK AT THE USER INTERFACE 7 8 1 9 2 10 3 11 4 5 6 1. Scan Method Choice: ADF/Multi-page, Flatbed. 2. Image type Choice: Black & White, 8-Bit Grey, 24-Bit Color, Half tone. 3. Resolution Choice: 50, 72, 100, 144, 150, 200, 300, 600, 1200, 2400, 4800 (dpi). 4.
USING THE BASIC FEATURES Scan method Choice: > Flatbed: Select this setting if you need to scan photo, or newspaper clippings. > ADF/Multipage: Select this setting if you need to scan multi-page document from the automatic document feeder (ADF). Image type 1 2 3 4 1. Choose B&W if your original contains only B&W text, pencil or ink sketch. 2. Halftones are the reproduction of an image that gives the illusion of grey. An example of a halftone image would be the pictures you see in newspapers. 3.
Resolution The correct resolution will reproduce a clear image with good details. The resolution is measured in dots per inch (dpi). NOTE An A4 size color image scanned at 300 dpi at True Color mode consumes approximately 25 MB of disk space. A higher resolution (usually means over 600 dpi) is only recommended when you need to scan a small area in True Color mode. Adjusting the brightness and contrast 1. Brightness Adjusts the lightness or darkness of an image.
3. Auto select image Automatically set the whole image as your scan area. (Or you may resize the area by diagonal "drag and drop".) Enhancing the image 1. Descreen Eliminates the moire* patterns commonly found in printed matter. (1) Before; (2) After. * 2. 1 2 Moire pattern: An undesirable pattern in a color printing resulting from incorrect screen angle of overprinting halftone. Sharpen Sharpen the scanned image. (1) Before; (2) After. 1 3.
Using the advanced features 2 3 4 5 6 7 1 1. Click the Switch button (1) to select the Advanced Settings bar (2 to 7). Advanced settings include Highlight/ Shadow, Hue/Saturation/Lightness, Curve, Color Balance, Color Drop-out. 2. Highlight/shadow levels 1 3 2 4 Highlight refers to the lightest point in a scanned image while shadow refers to the darkest point. Using Highlight and Shadow tools together allows you to extend the range of colour and reveal more details in a gray or colour image.
When the value of gamma changes, the image changes as shown below. 1 2 3 1. Gamma value: 1.0; 2. Gamma Value: 1.4; 3. Gamma Value: 2.0 When the value of highlight and shadow change, the image changes as shown below. 1. 2. 3. 4.
3. Adjusting the curve Adjusts the midtones of the image without dramatically altering their lightest and darkest areas. 4. When the curve is moved up or down, the image will become darker or lighter. Colour hue/saturation/lightness Improve an image by changing the level of hue/saturation/ lightness. a b c (a) Hue Adjust the hue by moving the triangle to the right or left. (Note the level of colour intensity will change simultaneously when the hue adjustment is made).
5. Using colour balance The Colour Balance control allows you to set optimal image colour quality. You can either move the relevant pointer toward a colour (in the above example 63% green has been selected) or, if known, enter the figure in the box at the top. The first box refers to the Cyan/Red percentage content, the second to Magenta/Green and the third to Yellow/Blue. 6. Colour drop-out Click the button and the dialogue box below will be displayed.
OTHER TOOLS 1 1. 2 3 4 Measuring Unit: Indicates the measuring system in use. By clicking the button, you can change the measuring unit. Choice: Inch, cm, Pixel. 2. Paper Size Choice: Card 4" x 2.5", Photo 5" x 3.5", Photo 3.5" x 5", Photo 4" x 6", Photo 6" x 4", B5, A5, A4, Letter and Scanner Maximum. 3. Image Size: Display image size for the scanned area. 4. Lock Image: Fix the output width and height.
MAINTENANCE CONSUMABLE LIFE EXPECTANCY NOTE: When the LCD display indicates TONER LOW, or if print appears faded, first open the top cover and try tapping the cartridge a few times to evenly distribute the toner powder. This will enable you to obtain the best "yield" from your toner cartridge.
CONSUMABLE ORDER DETAILS ITEM LIFE ORDER NO.
REPLACING CONSUMABLE ITEMS TONER CARTRIDGE REPLACEMENT CAUTION! To avoid toner wastage and possible toner sensor errors, do not change the toner cartridge(s) until “TONER EMPTY” is displayed. The toner used in this machine is a very fine dry powder. It is contained in four cartridges: one each for cyan, magenta, yellow and black. Have a sheet of paper handy so that you have somewhere to place the used cartridge while you install the new one.
1. Gently raise the scanner. 2. Press the cover release (a) and open the MFP’s top cover (b) fully. b a WARNING! If the MFP has been powered on, the fuser may be hot. This area is clearly labelled. Do not touch.
3. Note the positions of the four cartridges. 1 2 3 4 (a) 1. Cyan cartridge 2. Magenta cartridge 3. Yellow cartridge 4. Black cartridge Pull the coloured toner release lever (1) on the cartridge to be replaced fully towards the front of the MFP.
4. Lift the right-hand end of the cartridge and then draw the cartridge to the right to release the left-hand end as shown, and withdraw the toner cartridge out of the MFP. 1 2 5. Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture. CAUTION! The green image drum surface is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes.
7. Gently shake the new cartridge from end to end several times to loosen and distribute the toner evenly inside the cartridge. 8. Remove the wrapping material and peel off the adhesive tape from the underside of the cartridge. 9. Holding the cartridge by its top centre with the coloured lever to the right, lower it into the printer over the image drum unit from which the old cartridge was removed.
10. Insert the left end of the cartridge into the top of the image drum unit first, pushing it against the spring on the drum unit, then lower the right end of the cartridge down onto the image drum unit. 1 11. 2 Pressing gently down on the cartridge to ensure that it is firmly seated, push the coloured lever (1) towards the rear of the MFP. This will lock the cartridge into place and release toner into the image drum unit.
12. Close the top cover and press down firmly at both sides so that the cover latches closed. 13. Gently lower the scanner. IMAGE DRUM REPLACEMENT CAUTION! Static sensitive devices, handle with care. The MFP contains four image drums: cyan, magenta, yellow and black. 1. Gently raise the scanner.
2. Press the cover release (a) and open the MFP’s top cover (b) fully. b a WARNING! If the MFP has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. 3. Note the positions of the four cartridges. 1 2 3 4 1. Cyan cartridge 2. Magenta cartridge 3. Yellow cartridge 4.
4. Holding it by its top centre, lift the image drum, complete with its toner cartridge, up and out of the MFP. 5. Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface. CAUTION! The green image drum surface at the base of the cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes.
7. Lift the right-hand end of the cartridge and then draw the cartridge to the right to release the left-hand end as shown, and withdraw the toner cartridge out of the image drum cartridge. Place the cartridge on a piece of paper to avoid marking your furniture. 2 1 8. Take the new image drum cartridge out of its packaging and place it on the piece of paper where the old cartridge was placed. Keep it the same way round as the old unit. Pack the old cartridge inside the packaging material for disposal.
10. Push the coloured release lever (1) away from you to lock the toner cartridge onto the new image drum unit and release toner into it. 1 11. Holding the complete assembly by its top centre, lower it into place in the MFP, locating the pegs at each end into their slots in the sides of the MFP cavity. 12. Close the top cover and press down firmly at both sides so that the cover latches closed.
13. Gently lower the scanner. NOTE If you need to return or transport this product for any reason, please make sure you remove the image drum unit beforehand and place in the bag provided. This is to avoid toner spillage. TRANSFER BELT REPLACEMENT The belt unit is located under the four image drums. This unit requires replacement approximately every 60,000 pages. Switch off the MFP and allow the fuser to cool for about 10 minutes before opening the cover. 1. Gently raise the scanner.
2. Press the cover release (a) and open the MFP’s top cover (b) fully. b a WARNING! If the MFP has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. 3. Note the positions of the four cartridges. It is essential that they go back in the same order 1 2 3 4 1. Cyan cartridge 2. Magenta cartridge 3. Yellow cartridge 4.
4. Lift each of the image drum units out of the MFP and place them in a safe place away from direct sources of heat and light. CAUTION! The green image drum surface at the base of each cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes. If the drum unit needs to be out of the MFP for longer than this, please wrap the cartridge inside a black plastic bag to keep it away from light.
5. Locate the two fasteners (5) at each side of the belt and the lifting bar (6) at the front end. 5 6 5 6. Turn the two fasteners 90° to the left. This will release the belt from the MFP chassis. 7. Pull the lifting bar (6) upwards so that belt tilts up towards the front, and withdraw the belt unit from the MFP. 8. Lower the new belt unit into place, with the lifting bar at the front and the drive gear towards the rear of the MFP.
11. Close the top cover and press down firmly at both sides so that the cover latches closed. 12. Gently lower the scanner. FUSER REPLACEMENT The fuser is located inside the MFP just behind the four image drum units. WARNING! If the MFP has recently been powered on, some fuser components will be very hot. Handle the fuser with extreme care, holding it only by its handle, which will only be mildly warm to the touch. A warning label clearly indicates the area.
1. Gently raise the scanner. 2. Press the cover release (a) and open the MFP’s top cover (b) fully. b a 3. Identify the fuser handle (1) on the top of the fuser unit.
4. Pull the two fuser retaining levers (2) towards the front of the printer so that they are fully upright. 1 C 2 M Y K 5. Holding the fuser by its handle (1), lift the fuser straight up and out of the MFP. If the fuser is still warm, place it on a flat surface which will not be damaged by heat. 6. Remove the new fuser from its packaging and remove the transit material. 7. Holding the new fuser by its handle, make sure that it is the correct way round.
9. Push the two retaining levers (2) towards the rear of the MFP to lock the fuser in place. C 2 M Y K 10. Close the top cover and press down firmly at both sides so that the cover latches closed. 11. Gently lower the scanner.
CLEANING ....THE ADF From time to time the pad assembly and feed rollers may become contaminated with ink, toner particles or paper dust. In this case the scan module may not feed documents smoothly. If this occurs, follow the cleaning procedure below. 1. Moisten a cotton swab with isopropyl alcohol (95%). 2. Carefully pull open the ADF front cover. 3. Wipe the feed roller (1) by moving the swab from side to side. 1 2 4.
....THE DOCUMENT GLASS The document glass needs to be cleaned occasionally to ensure optimum image quality and performance. Clean the glass as follows. 1. Open the document cover (1). 1 3 2 2. Moisten a soft, clean cloth with isopropyl alcohol (95%). 3. Gently wipe the document glass (2) and the white sheet (3) on the under side of the document cover to remove dust or any toner particles. 4. Close the document cover (1).
....THE LED HEAD Clean the LED head when printing does not come out clearly, has white lines or when text is blurred. There is no need to switch the MFP off to clean the lens. 1. Gently raise the scanner. 2. Press the cover release (a) and open the MFP’s top cover (b) fully.
3. Gently wipe the LED head surface with a soft tissue. CAUTION! Do not use methyl alcohol or other solvents on the LED head as damage to the lens surface will occur. 4. Close the top cover and press down firmly at both sides so that the cover latches closed. 5. Gently lower the scanner.
INSTALLING UPGRADES This section explains how to install optional equipment into your MFP.
swing inwards as you push the unit into it. Push the unit all the way in until it stops and latches home. 4. Switch the MFP on and wait for it to warm up (about 1 minute). 5. Print a menu map as follows: 2 6. 4 1 3 (a) Press Menu (1) on the scanner control panel. (b) Using the UP/DOWN arrow keys (2), navigate to the Report Print menu and press OK (3) once for the menu map. (c) Press OK (3) again to print the menu map.
MEMORY UPGRADE This section explains how to install additional RAM memory into your MFP as a memory upgrade. The model comes equipped with 256MB of main memory.This can be upgraded with an additional memory board containing either 256MB or 512MB, giving a total memory capacity of either 512MB or 768MB maximum. 1. Switch the MFP off and disconnect the AC power cable. 2. Pull open the access panel on the side of the machine. 3. Carefully remove the new memory board from its wrapping.
7. Gently push the board into the RAM expansion slot until it latches in and will not go any further. 8. Close the access panel, pressing firmly at top to latch it closed. 9. Reconnect the AC power cable and switch the MFP on.
10. When the MFP is ready, print a menu map as follows: 2 11. 4 1 3 (a) Press Menu (1) on the scanner control panel. (b) Using the UP/DOWN arrow keys (2), navigate to the Report Print menu and press OK (3) once for the menu map. (c) Press OK (3) again to print the menu map. (d) When the menu map is printed, press Return (4) to exit the menu system. Examine the first page of the menu map. Near the top of the page, between the two horizontal lines, you will see the current MFP configuration.
HARD DISK DRIVE The optional 40GB internal hard disk drive (HDD) enables collating of printed pages and can be used to store overlays and macros, fonts, and secure or proof documents waiting to be printed. 1. Switch the MFP off and disconnect the AC power cable. 2. Pull open the access panel on the side of the machine. 3. Locate the clip (1) on the top of the disk unit into the slot (2) in the printer. 4. Plug the end of the connecting cable (3) into the disk unit connector (4) in the printer. 5.
6. Close the access panel, pressing firmly at the top to latch it closed. 7. Reconnect the AC power cable and switch the MFP on. 8. When the MFP is ready, print a menu map as follows: 2 9. 4 1 3 (a) Press Menu (1) on the scanner control panel. (b) Using the UP/DOWN arrow keys (2), navigate to the Report Print menu and press OK (3) once for the menu map. (c) Press OK (3) again to print the menu map. (d) When the menu map is printed, press Return (4) to exit the menu system.
All that remains is to configure the Windows printer driver so that it knows the hard disk unit has been fitted, and the additional features can be made available immediately. See “Adjusting windows printer drivers” on page 152. ADDITIONAL PAPER TRAY 1. Switch the MFP off and disconnect the AC power cable. 2. Place additional paper tray on desired location. 3. Observing safety rules for lifting and, using locating guides, place MFP on top of the additional paper tray. 4.
ADJUSTING WINDOWS PRINTER DRIVERS Once your new upgrade has been installed, you may need to update the Windows printer driver so that the additional features are available to your Windows applications. Remember that if your MFP is shared between users on different computers, the driver must be adjusted on each user’s machine. The illustrations shown here are for Windows XP. Other Windows versions may appear slightly different, but the principles are the same.
POSTSCRIPT DRIVER This driver must be adjusted for any upgrade just installed. 1. Open the Printers window (called “Printers and Faxes” in Windows XP) via the Start Menu or from the Windows Control Panel. 2. Right-click the printer icon for this printer, and choose Properties from the pop-up menu. 3. On the Device Settings tab, locate the list of installable options. Change those settings to indicate the new features you have just installed. 4.
TROUBLESHOOTING CLEARING PAPER JAMS Provided that you follow the recommendations in this guide on use of print media, and you keep the media in good condition prior to use, your MFP should give years of reliable service. However, paper jams occasionally do occur, and this section explains how to clear them quickly and simply. Jams can occur due to paper misfeeding from a paper tray or at any point on the paper path through the MFP.
IN THE PRINTER...... 1. If a sheet is well advanced out of the top of the printer, simply grip it and pull gently to draw it fully out. If it does not remove easily, do not use excessive force. It can be removed from the rear later. 2. Raise the scanner gently. 3. Press the cover release (a) and open the MFP’s top cover (b) fully. b a WARNING! If the MFP has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch.
4. Note the positions of the four cartridges. 1 2 3 4 1. Cyan cartridge 2. Magenta cartridge 3. Yellow cartridge 4. Black cartridge It will be necessary to remove the four image drums to gain access to the paper path. 5. Holding it by its top centre, lift the cyan image drum, complete with its toner cartridge, up and out of the printer.
6. Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface. CAUTION! The green image drum surface at the base of the cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes. 7. Repeat this removal procedure for each of the remaining image drum units. 8.
and pull it forwards into the internal drum cavity and withdraw the sheet. CAUTION! Do not use any sharp or abrasive objects to separate sheets from the belt. This may damage the belt surface. (b) To remove a sheet from the central area of the belt (2), carefully separate the sheet from the belt surface and withdraw the sheet.
cavity area. Then allow the pressure release lever to rise again. NOTE If the sheet is well advanced into the fuser (only a short length is still visible), do not attempt to pull it back. Follow the next step to remove it from the rear of the MFP. 9. Starting with the cyan image drum unit nearest the fuser, replace the four image drums into the drum cavity, making sure to locate them in the correct order. 1 2 3 4 1. Cyan cartridge 2. Magenta cartridge 3. Yellow cartridge 4.
Holding the complete assembly by its top centre, lower it into place in the MFP, locating the pegs at each end into their slots in the sides of the MFP cavity. 10. Lower the top cover but do not press down to latch it closed yet. This will protect the drums from excessive exposure to room lighting while you check the remaining areas for jammed sheets. 11. Open the rear exit tray (5) and check for a sheet of paper in the rear path area (6). 6 5 Pull out any sheets found in this area.
the top cover, reach around and press down on the fuser pressure release lever (7). 7 12. If you are not using the rear exit tray, close it once paper has been removed from this area. 13. If your MFP has a duplex unit installed, press the cover release at the centre of the unit, open the cover and remove any sheets in this area, then close the cover. 14. Lift the front cover release and pull open the front cover.
15. Check inside the cover for sheets in this area and remove any that you find, then close the cover. 16. Pull out the paper tray and ensure that all paper is stacked properly, is undamaged, and that the paper guides are properly positioned against the edges of the paper stack. When satisfied, replace the tray.
17. Close the top cover and press down firmly at both sides so that the cover latches closed. 18. Gently lower the scanner. When the jam has been cleared, if Jam Recovery is set to ON in the System Configuration Menu, the MFP will attempt to reprint any pages lost due to paper jams.
FAX PROBLEM CHECKLIST If a problem occurs, read through the list of problems and solutions before calling for service. The MFP will not dial a telephone number. Check the power cable and wall outlet. Make sure that the telephone line (not external telephone or handset) is connected to the LINE socket on the back of the machine. If an external telephone is installed, lift the handset and check for a dial tone. If there is no dial tone, there may be a problem with the telephone line.
dark, try changing the fax quality and density settings (See “Advanced operation” on page 102). Copy the document on the machine to determine how it will transmit. The problem may be caused by telephone line interference. Try sending the document again later. Fax sent but received message was completely blank. Make sure that the document is loaded correctly before faxing; with text face UP in the ADF or face DOWN on the glass. Image of received fax is very poor.
MFP is connected to a PBX but it is not possible to dial out. Be certain that the dial prefix is entered before the telephone number for each number dialled or programmed into the MFP (See “Connecting to a PBX” on page 71). MFP always answers before its possible to use the external telephone. If an external telephone is connected, change the MFP’s ring response setting (See “Advanced set up” on page 67). Faxes received sometimes look distorted.
STATUS / CODE Initializing MESSAGE MEANING / ACTION Check Data An error occurs when writing NIC download data has: Data write error <%DLCODE%> <%DLCODE%> 1.Memory allocation error. 2.Download file error. 3.Device free space acquirement error. 4.Device free area shortage error. 5.File write error. 6.CU-F/W mismatch error. Restart the machine. (Turn it off and on again). If the code still appears, contact your dealer. Initializing PU flash error Restart the machine. (Turn it off and on again).
STATUS / CODE Normal MESSAGE MEANING / ACTION Cancelling job Indicates that a job is being cancelled because the printer area where the logs are stored has been used up and also “Cancel job” is specified as an operation at the time of Log Full. (Buffer full) Contact your network administrator for help. Warning Warning Order <%color2%> toner Toner low, order replacement cartridge(s). <%color%> waste toner full. Waste toner will fill up the box. Toner replacement is necessary (Y, M or C).
STATUS / CODE Warning MESSAGE MEANING / ACTION <%color%> toner empty Toner empty. Warning status takes effect at Cover Open/Close. Allows printing approx. 50 pages (A4 5% duty, density 5%). Warning <%color%> toner not installed Notifies that the toner cartridge is not installed. Warning <%color%> drum life Notifies the life of the drum. This is a warning only. This warning appears when the cover is opened and closed just after the drum life error occurred. Warning <%tray%> empty Tray empty.
STATUS / CODE MESSAGE MEANING / ACTION Warning File erasing Warning Deleting encrypted job Warning Erased data full Warning Expired secure job Indicates that an applicable job has been automatically deleted as the retention period for authentication printing has expired. Warning Disk use failed <%FE_ERR%> A disk error has occurred.
STATUS / CODE Warning MESSAGE MEANING / ACTION PU flash error ERROR MESSAGES STATUS / CODE Error (online) Error (online) Error 460 Error 461 462 MESSAGE MEANING / ACTION Load %MEDIA_SIZE% in MP tray Manual paper feed is required. Manually insert the paper shown by %MEDIA_SIZE%. and press on-line switch %TRAY% Duplex request Paper feeding is recommended because the print of back sides (odd number pages) is finished during the manual duplex print.
STATUS / CODE Error (online) MESSAGE MEANING / ACTION Download message Indicates that writing of message data to be uploaded has been failed. Failed %CODE% %CODE%: 1.FAIL: Other errors. 2.DATA_ERROR: Hash check error in data reading/writing, or abnormal FLASH 3.OVERFLOW: Down loading failure due to FLASH memory full at starting or during writing in a language file 4.MEMORYFULL: Memory reservation failure 5.
STATUS / CODE Error 420 MESSAGE MEANING / ACTION Add more memory Memory capacity overflow. %ERRCODE%: memory overflow Press the on-line key to continue printing. Install expansion RAM or decrease data size. Error 414 415 Replace toner %ERRCODE%:%COLOR% waste toner full 416 Waste toner box is full and needs to be replaced. Warning status takes effect at cover open/close and printing of about 50 copies becomes available.
STATUS / CODE Error 620 621 MESSAGE MEANING / ACTION Replace toner OEM mismatch: Incompatible toner cartridge fitted (protected signature ID; incorrect distribution channel group). %ERRCODE%: incompatible %COLOR% toner 622 Replace with genuine toner cartridge. 623 Error 620: Y Error 621: M Error 622: C Error 623: K Error 550 551 Genuine toner is recommended %ERRCODE%: non genuine %COLOR% toner 552 Unauthorised 3rd party: Incompatible toner cartridge fitted (signature ID can not be recognised).
STATUS / CODE Error 400 MESSAGE MEANING / ACTION Open front cover Inappropriate size paper was fed from a tray. Check the paper in the tray or check for multi feed (See “Clearing paper jams” ). %ERRCODE%: paper size error Open and close the cover to perform recovery printing, and continue. Error 390 Check %TRAY% %ERRCODE%: paper jam Paper jam occurred during paper feeding from MP tray. See “Clearing paper jams” . If the code still appears, contact your dealer.
STATUS / CODE Error 370 MESSAGE MEANING / ACTION Open duplex cover Open the duplex cover, remove the paper and close the cover. %ERRCODE%: paper jam 371 Error 370: Duplex reversal Error 371: Duplex input 373 Error 373: Multi-feed into duplex (duplex remain jam) See “Clearing paper jams” . If the code still appears, contact your dealer. Error 372 Open front cover %ERRCODE%: paper jam Misfeed from duplex. Open the front cover, remove the paper and close the cover. See “Clearing paper jams” .
STATUS / CODE MESSAGE MEANING / ACTION Error Replace belt The transfer belt has reached the end of its life and printing will stop. 355 %ERRCODE%: belt life Warning status takes effect at cover open/close. Replace transfer belt. Error 348 Check fuser %ERRCODE%: fuser missing Open the top cover, check the fuser is installed correctly and close the cover. If the code still appears, replace the fuser.
STATUS / CODE Error 362 Error 362 Error 362 MESSAGE MEANING / ACTION Wait a moment Your printer's network card firmware is being reprogrammed. Data receive Wait a moment Data received OK Check data Rec data error <%DLCODE%> Your printer's network card firmware is being reprogrammed. An error has occurred while your printer’s network card firmware is being reprogrammed. 1.File size error. 2.Check-sum error. 3.Invalid printer model number 4.Invalid module I/F version 5.
STATUS / CODE Error MESSAGE MEANING / ACTION Rebooting %CODE% Controller unit is rebooting. 364 %CODE%: 0 … Reboot due to a reason other than the following. 1 … Reboot due to PJLCommand. 2 … Reboot in accordance with a menu change. 3 … Reboot due to quit operator of PostScript Language. 4 … reboot by Network Utility (including Web). Error Shutting down Error Shutdown Error Please pow OFF Shutdown comp Fatal %FATAL1% %FATAL2% If a fatal code appears, contact your dealer.
ERROR MESSAGES DURING NETWORKING MESSAGE ACTION Connection failed Ping the IP address of the MFP from another PC in DOS prompt. For example, type “Ping 10.1.20.144" in DOS prompt. If the MFP does not respond, then perform the following steps. Check network settings Address is invalid Check network settings Check that the RJ-45 connector is firmly plugged-in. Network is down Check the Ethernet cable. Check network settings Check the MFP IP address. Network is unreachable.
MESSAGE ACTION Fail to get Mail server response. Turn on Log File option in [ADMIN / MANAGEMENT/ Service mode] to record and observe network actions and contact your network administrator or nearest dealer for further help. Contact network administrator Unpredicted error. Contact network administrator Service unavailable Contact network administrator Service not available, closing transmission channel. The Server is going to shut down. Contact your network administrator for further help.
MESSAGE ACTION Parameters or argument error Check if the Device Name is valid. The Device Name can be found in Menu/ General. Check network settings Check “From” address. Check “To” address. Contact your network administrator for further help. Sequence error Reboot the machine, and try later. If the error is still there, contact your nearest dealer. Restart scanner Command parameters not implemented Check if the Device Name is valid. The Device Name can be found in Menu/ General.
ERROR MESSAGES DURING FILING MESSAGE ACTION Fail to connect FTP server Make sure the FTP server is not shut down and port number is correct. If the error is still there, contact your FTP server administrator. Contact server administrator Unpredicted error Contact server administrator Contact your server administrator for help. FTP login error Check your login name and try again. Check login name FTP password error Check your password and try again.
MESSAGE ACTION CIFS dialect negotiation fail This CIFS may not support PC NETWORK PROGRAM 1.0 dialect. Contact server administrator CIFS login fail CIFS (User level) login fail. Check login name and password you typed and try again. Check ID & password Can’t make subdirectory CIFS (User level) can not make subdirectory. This account has not right to create new subdirectory.
MESSAGE ACTION HTTP service unavailable Contact your server administrator for help. Contact server administrator HTTP no support That server does not support HTTP Resource not found Contact server administrator That server does not support HTTP version 1.1, contact your server administrator for help. That server can't save the files, contact your server administrator for help.
A GUIDE TO PRINTING This Chapter provides a convenient on-screen reference to the many features of the driver software supplied with your MFP. HOW TO ACCESS THE DRIVER SCREENS Most of the features described are accessed via the printer driver screens. How you access them depends on your computer and its operating system. The driver windows are tabbed dialogue boxes, offering a wide range choices about how you want to print your documents.
CHANGING THE DRIVER DEFAULTS WINDOWS XP/2000/SERVER 2003 1. Click [Start] Æ [Printers and Faxes] to open the Printers and Faxes window. 2. In the Printers and Faxes window, right-click on the appropriate printer driver icon, and choose [Printing Preferences] from the context menu. CHANGING THE APPLICATION’S DRIVER SETTINGS 1. In your application, open the file you want to print. 2. On the [File] menu, choose [Print…]. 3.
2. In the driver’s [Setup] tab, click [Save…]. 3. Enter a meaningful name for the settings you are saving, and click [OK]. RECALLING SAVED DRIVER SETTINGS 1. In the driver’s [Setup] tab, choose any previously saved [driver settings] you need. 2. Proceed to make any other adjustments for this job, as described in the relevant section in this manual.
2. Select the [Device Options] tab. In the Windows XP PostScript driver the tab may be called “Device Settings”. 3. Set the options for any devices you have installed, including the correct number of paper trays, high capacity feeder, duplex unit, etc. 4. Click [OK] to close the window and save your changes. BLACKS AND GREYS (BLACK OVERPRINT) Black overprint eliminates the white edge between the printed fonts and the coloured background.
1. On the [Job Options] tab, click [Advanced]. 2. Check [Black Overprint]. BLACK PRINTING (BLACK GENERATION) To use Black Generation, Office Colour or Graphic Pro must be the selected Print Mode. Your MFP prints the colour black in one of two ways: Composite Black or True Black. COMPOSITE BLACK The cyan, magenta, yellow, and black toners are combined to create composite black. This will sometimes give a glossier finish, due to the increased amount of toner.
Use True Black when printing a combination of text and graphics. If you use True Black to print photographs, dark sections of the photos may appear black. Office colour 1. On the driver’s [Colour] tab, select [Office Colour] (1) and click the [Options] button. 1 2 2. On [Black Finish] (2), make your selection: [Auto] (allow printer to choose the best method depending on page content), [True Black] or [Composite Black]. Graphic pro 1.
2. From the [Black Finish] menu (2), choose your preferred setting. FINE LINES ENHANCEMENT This feature can be used to emphasize the pen width of very fine lines (minimum line width). With some software applications, if this feature is turned ON, the spaces in bar codes may become too narrow. If this happens, turn [Adjust Ultra Fine Lines] OFF. 1. In the driver’s [Job Options] tab, click [Advanced]. 2. Click the checkbox to turn on [Adjust Ultra Fine Lines].
2. On the driver’s [Colour] tab, click [Greyscale], then click [Options]. 3. If using the PS driver, on the [Colour] tab, click [Greyscale], and then click [Advanced] if you want to adjust brightness and contrast. Some applications will attempt to set the halftone screen information for the MFP.
halftones] is left at ON, the MFP will set its own halftone screen value, giving a smoother result. It is recommended to leave this option on. [Optimised greyscale halftones] may take slightly longer to print but will give best quality. COLOUR MATCHING BASICS There are three methods by which your document’s colour can be managed and adjusted: 1 3 2 Windows 1. Application Colour Management (1).
3. Printer Colour Management (3). When you print your document and modify settings in the printer driver, the MFP performs colour adjustments. NOTES 1. Only use one colour management system if you want the best results from your MFP. 2. If you wish to use your MFP’s colour management system, ensure that your application or operating system colour management is switched off. 3. Applying colour management in multiple places will give unpredictable results.
PRINTER COLOUR MANAGEMENT Your printer has two separate colour management systems – Office Colour and Graphic Pro. 1 3 2 Windows 3a 3b > Office Colour (3a) –“Office colour” on page 198 > This is a simpler colour management system designed for ease of use. Office Colour is recommended for users who are not experts in colour but want good results when printing from programs such as Microsoft Office.
ABOUT RGB AND CMYK COLOUR Some application programs give you the choice to create and edit documents using either RGB colour or CMYK colour. Typically, only professional graphics and desktop publishing software support CMYK colour. Most application programs only support RGB colour, for example Microsoft Office programs or web browsers. If your application program does not give you the choice of RGB or CMYK colour, you should assume that it only supports RGB.
OFFICE COLOUR This section describes the features in the printer driver for “Office Colour” printer colour management. There are two different sets of options in Office Colour: RGB OPTIONS CMYK OPTIONS (POSTSCRIPT ONLY) Monitor (6500K) – Auto SWOP Monitor (6500K) – Perceptual Euroscale Monitor (6500K) – Vivid Japan Color Monitor (9300K) Digital Camera sRGB NOTE The options for CMYK data are not present in the Windows PCL 5c or PCL 6 printer drivers.
OFFICE COLOUR - RGB OPTIONS Office Colour provides a collection of several different colour matching presets for RGB data. These presets each change the colour of your print in a slightly different way. These RGB colour matching options are available in all printer drivers. PRESET EXPLANATION Monitor (6500K) – Auto The best colour match preset will be selected based on the type of document. 6500K - Perceptual will be selected if printing photographs.
1. On the printer driver [Colour] tab, select [Office Colour] (1) and click the [Options] button. 1 2 2. Select a preset from [Colour matching options] (2). CUSTOMISING RGB OFFICE COLOUR WITH THE COLOUR CORRECT UTILITY If the Office Colour presets are not sufficient for your needs, the Colour Correct utility provides a means of further adjustment. The Colour Correct utility provides two methods for adjusting the Office Colour settings: 1.
Profile Assistant utility and then selected in the printer driver. When a job is sent to the MFP, the ICC profiles are applied to the print job on the MFP. NOTES 1. Some features of Graphic Pro colour matching can only be used if your MFP is fitted with a hard disk. The MFP hard disk is required if you wish to download and use your own ICC profiles to the MFP. 2. The MFP’s internal hard disk is an optional accessory. 3.
TYPES OF ICC PROFILE SUPPORTED There are four classes of ICC profile supported by the Graphic Pro colour matching system: PROFILE TYPES DESCRIPTION RGB Source These profiles describe the device that was used to capture RGB data (e.g. scanner or digital camera). (RGB Input) CMYK Simulation (CMYK input) Printer (CMYK Output) Link Profile The RGB Input Profile may also be your monitor profile if you are trying to match to your screen.
STEP 1 - GATHER OR CREATE THE ICC PROFILES Where can I get the profiles I need? PROFILE TYPE WHERE TO GET PROFILES RGB Source (RGB Input) Obtain your RGB source profiles from your scanner, camera or monitor manufacturer. CMYK Simulation Obtain the simulation profile from the manufacturer of the printer you wish to simulate. (CMYK input) Printer (CMYK Output) Link Profile The factory default profiles for your MFP are built-in.
(c) Once you have selected a profile, you can add it to the MFP as one of the 4 profile types - RGB Source, CMYK Simulation, Printer or Linked. (d) The options available will depend on which ICC profile you have selected. For example, if you have selected a CMYK profile, you may only be able to add this to the printer as a CMYK Simulation or Printer output profile. (e) Select a number from 1 to 12. This number is used to identify the profile in the printer driver.
MATCHING THE COLOUR OF A MONITOR, SCANNER OR CAMERA The Graphic Pro colour matching system can be used to match the printer colour to an RGB input device such as a monitor, scanner or digital camera. 1 2 3 5 6 4 1. RGB data 2. Printed document 3. RGB source profile 4. Scanner, monitor, camera, etc. 5. Printer output profile 6. Leave on Auto or select your custom profile.
1. On the printer driver [Colour] tab, select [Graphic Pro] (1) and click [Options]. 1 2 3 4 2. Select [ICC Profile Colour Matching] (2). 3. Select the ICC profile that corresponds to the device you are trying to match such as your monitor, scanner or digital camera (3). Remember that the names “RGB Source 1”, “RGB Source 2” and so on relate to the number assigned to the profile using Profile Assistant. See “Step 2 - Down loading ICC profiles to the hard disk” on page 203. 4.
MFP profile yourself using profile creation software, select it here. NOTE If you have selected your own output profile (4), you will also be able to adjust the rendering intent. See “Rendering intents” on page 212. SIMULATING ANOTHER PRINTER - RGB SOURCE DATA The Graphic Pro colour matching system can be used to simulate the colour output of another printer. 1 2 3 5 6 4 1. RGB data 2. Printed document 3. RGB source profile 4. Scanner, monitor, camera, etc. 5. Printer output profile 6.
To simulate the output of another printer, you need to download at least 2 profiles to your MFP using Profile Assistant: > RGB Source Profile > Simulation Target Profile > Printer Output Profile (optional) Once the profile(s) have been down loaded, make the appropriate selections in the printer driver, as described below. If you are using a source RGB document, simulate the output of another printer by making the following selections in the printer driver: 1.
3. Select the ICC profile that corresponds to the device used to capture or display your source document - this could be a monitor, scanner or digital camera (3). 4. Remember that the names “RGB Source 1”, “RGB Source 2” and so on relate to the number assigned to the profile using Profile Assistant. See “Step 2 - Down loading ICC profiles to the hard disk” on page 203. 5. Select a Simulation Target Profile (4). 6. This profile corresponds to the printer you want to simulate. 7.
CMYK INK SIMULATIONS - CMYK SOURCE DATA The ICC-based colour matching system can be used to simulate the output on commercial printing presses. You can select from the ink types most commonly used in different regions of the world: > Euroscale – Europe > Swop – North America > Toyo – Japan To print CMYK Ink Simulations, you must use PostScript printer driver supplied. 1 2 3 5 6 4 1. CMYK data 2. Printed document 3. CMYK input profile 4. CMYK device you wish to simulate (e.g. SWOP press) 5.
If you are using a source CMYK document, use the following printer driver settings to perform a CMYK Ink Simulation: 1 2 4 3 5 1. On the printer driver [Colour] tab, select [Graphic Pro] (1) and click [Options]. 2. Select [ICC Profile Colour Matching] (2). 3. Select the [CMYK Input profile] (3) that corresponds to the device you are trying to match such as a SWOP or Euroscale Press. If you have another CMYK Ink profile that you wish to use, select it here as the appropriate “CMYK Source x” profile.
disabled, the grey components may be printed using a mixture of CMYK toner, instead of just K (black) toner. 4. Select a Printer Output Profile (4). If [Auto] is selected, the factory default profiles that are embedded in the MFP will be used. If you have created a profile yourself using profile creation software, select it here. If you have selected a profile other than [Auto], select the [Rendering Intent] (5). (See “Rendering intents” on page 212.
ABSOLUTE COLORIMETRIC This option is recommended if you are proofing images on your MFP that are intended for final output on a printing press. This may result in a visible colour cast on your print as it will also try to simulate the paper white of the target device. PURE BLACK TEXT / GRAPHICS When your document is printed, often the pure black colours will not be printed using 100% black toner. Instead, these pure black colours are sometimes converted and printed using a mixture of CMYK toner.
1. On the PCL printer driver [Colour] tab, select [Graphic Pro] (1) and click [Options]. 2. Select [Disable Colour Matching for Profile Creation] (2) if you are creating an ICC profile using third-party profile creation software. Select [Use Application Colour Matching] (3) if you wish to switch off all printer colour management and use your application’s colour matching.
> “Custom page size” on page 222 > “Duplex (double-sided) printing” on page 225 > “Printing multiple pages on one sheet (N-up)” on page 227 > “Poster printing” on page 228 > “Scale to page” on page 230 > “Watermarks” on page 231 BOOKLET PRINTING (IMPOSITION) Booklet printing in the Windows drivers printing allows printing of multi-page documents with their pages ordered and arranged so that final printed output can be folded into a booklet.
Note that the number of pages in a booklet is always a multiple of four, since two pages are printed on each side of each sheet of paper. If your document is not a multiple of four pages long, the last one, two or three pages in your folded booklet will be blank. Windows PostScript (Windows 2000/XP/Server 2003 only) 1. In the driver’s [Layout] tab, choose [Booklet] from the [Pages Per Sheet] drop-down list. 2. Check that the duplex option is set to [Flip on Short Edge].
Windows PCL 1. In the driver’s [Setup] tab, recall any saved [driver settings] you may wish to use. 2. Choose [Booklet] from the [Finishing Mode] drop-down list, then click [Options]. 3. In the Options window you can set the [signature] size, the number of [pages] per side of paper and the [binding margin] if your document is going to be thick. The graphic in this window shows the effect of each choice you make.
COLLATING This feature allows multiple copies of a multi-page document to be printed with the pages of each copy in sequence. Uncollated pages print like this 1 1 2 1 2 3 2 3 3 Collated pages print like this 1 2 1 3 2 1 3 2 3 Application collate—Some application programs have a collate feature in their print options. In this case the application performs the document collation and may send the job multiple times to the MFP. Generally, this method is slower but can be more reliable.
1. If using the PCL driver, on the [Setup] tab first choose any saved [driver settings] that you wish to use. See “Recalling saved driver settings” on page 188. 2. In the [Job Options] tab, choose how many [copies] you want to print from the scrolling list. 3 3. Click the [Collate] checkbox. COLOUR SEPARATION The colour separation feature prints each of four primary colours as separate greyscale images.
1. In the postscript driver’s [Colour] tab, click [Advanced]. 2. Select which [separations] you want to print from the drop-down list. SEPARATING QUEUED PRINT JOBS When you share an MFP with other users it can be useful to print a special page between print jobs to help locate each user’s job in a paper stack at the MFP. In Windows this page is called a “separator page”. The separator page is set from the printer driver’s default properties window.
1. In the driver’s Advanced tab click the [Separator Page…] button (1). 2. Click [Browse] (2) and navigate to a file containing an image of the separator page you wish to use, then click [OK]. COVER PRINT Cover print is when the first page (cover) of a print job is fed from one paper tray, and the remaining pages of the print job are fed from another paper tray. This feature is not available in the Windows postScript drivers. 1. In the Setup tab, choose any saved driver settings you wish to use.
CUSTOM PAGE SIZE This feature enables printing on non-standard sized print media. The multipurpose tray is used for feeding non-standard media sizes. Print media width can be from approximately 76mm to 328mm, and its length can be from 90mm to 1200mm. Actual limits vary slightly depending on which printer driver you use and your computer’s operating system.
3. In the PostScript Custom Page Size Definition window, Choose your [paper feed direction] from the drop-down list. The available choices are: Short edge first The page is portrait (tall) format and you will feed the top of the page into the MFP. Long edge first The page is landscape (wide) format and you will feed the top of the page into the MFP. Short edge first flipped The page is portrait (tall) format and you will feed the bottom of the page into the MFP.
Windows PCL 1. In the driver’s [Setup] tab, select any previously saved settings you wish to use. 2. Click the [Paper Feed Options] button. 3. In the Paper Feed Options window, click [Custom Size]. 4. If you have previously saved any special custom sizes they will be listed in the Custom Size window. 5. To use a previously saved custom size, click its name in the list. To create a new custom size: 6. (a) Enter its dimensions in the [Width] and [Length] boxes.
7. If this is the size of your document but you want to scale it to fit a standard size of paper, click [Resize document to fit printer page] in the Paper Feed Options window, and choose the MFP’s actual paper size from the [Conversion] drop-down list. DUPLEX (DOUBLE-SIDED) PRINTING If your MFP has a duplex unit installed you can print on both sides of the paper, to save paper, weight, bulk and cost. > Only paper can be used for duplex printing, not transparencies or other media.
Windows PostScript 1. In the driver’s Layout tab, under [2-Sided Printing], select the binding edge you want. WINDOWS XP For portrait (tall) page layout the usual choice is [Long Edge]. For landscape (wide) page layout the usual choice is [Short Edge]. Choosing [Off] turns off duplex printing and your document will be printed single-sided. Windows PCL 1. In the driver’s Setup tab, under [2-Sided Printing], select the binding edge you want.
Choosing [Off] turns off duplex printing and your document will be printed single-sided. PRINTING MULTIPLE PAGES ON ONE SHEET (N-UP) This feature scales the page size of your document for printing and reproduces several pages per sheet. This is useful when you simply want to proof your page layout, or distribute your document in a more compact format. It saves paper, bulk, weight and cost. If you have a duplex unit installed, you can even combine this feature with duplex printing to save even more.
Windows PCL 1. In the driver’s Setup tab, choose the number of pages (“N-up”) you want to print on each sheet. 1-up is normal, 16-up is maximum. 2. Click [Options] to choose from the available options for this feature. From here you can choose the page printing order, the page layout, whether you want printed page borders, and a binding margin if you need it. POSTER PRINTING This option allows you to print posters by dividing a single document page into multiple pieces (sometimes called “tiles”).
1. In the driver’s Setup tab, under [Finishing Mode], choose [Poster Print]. 2. Click [Options] to open the Options window. (a) Choose the [enlargement] required for your document to fill the poster. (b) [Registration marks] can be printed if required so that your printed pages (tiles) can be trimmed exactly to the edge of the image. (c) An [overlap] may help you to match adjacent tiles when making up your final poster.
SCALE TO PAGE Scale to Page allows you to print data formatted for one size page onto a different size page, without modifying the print data. This feature is only available with the Windows PCL drivers. 1. In the driver’s Setup tab, click the [Options] button. 2. Check the [Fit to Page] checkbox. 3. Choose the scaling factor you need from the [Conversions] drop-down list.
WATERMARKS A watermark is typically faint text that is superimposed on a printed document. This can used to indicate that the document is “Draft”, or perhaps “Confidential”. The illustration below shows the Windows PostScript driver. The PCL driver is very similar. The Watermarks Feature is found in the driver’s [Job Options] tab. Click the [Watermarks] button.
To create a new watermark 1. In the Watermarks window, click [New…]. 2. Enter the text you want for your watermark. 3. Adjust your watermark’s font, size, colour, angle, position and border (trim) as required. 4. Click [OK] to accept your changes. To choose a previously created watermark In the Watermarks window, click the watermark in the list. To edit an existing watermark 1. In the Watermarks window, click the watermark’s name in the list. 2. Click [Edit…]. 3.
SPECIFICATIONS ITEM SPECIFICATION Dimensions 500 x 600 x 670mm (W x D x H) Weight 37Kg approximately Power source Input: 220 to 240VAC, 50 to 60Hz Power consumption Max.
ITEM SPECIFICATION Network workgroup solution for: Stand-alone copy E-mail (via Internet/Intranet) Filing Direct faxing Output format PDF, JPEG, TIFF Interface USB 2.0 Host Copy USB 2.0 Device Scan Ethernet 10/100 Mb E-mail, Scan to file, Print Document size 114 x 140 to 216 x 355mm Document weight/ thickness 60 to 105 g/m² Paper feed Face up Capacity 50 sheets of Xerox4024 DP 9.
ITEM SPECIFICATION Density control 5 levels Enlarge/reduce Whole page (98%) 25% to 400% in 1% and 10% increments Preset Scaling Input tray Tray 1/Tray 2 (optional)/MP Tray Paper supply Letter SEF (Short Edge Feeding) Legal SEF A4 SEF A5 SEF Edge erase 0 to 25mm Margin shift 0 to 25mm Paper saving 1 in 1 (N-up) 4 in 1 (Horizontal) 4 in 1 (Vertical) Collate ON/Off Job counting Copy, Scan, Print, Fax Enable/Disable Network Specification Connectivity Ethernet 10BaseT/100BaseTX autonegotia
ITEM SPECIFICATION Compatibility ITU-T G3 (Super G3) Modem speed 33.6Kbps Line interface Dual RJ-11C (Line and TEL) Line input level range 19dB to -43dB Coding MH, MR, MMR, JBIG Receiving memory 1.5 Mb Resolution: Standard 200 x 100dpi Fine 200 x 200dpi Photo 200 x 200dpi Extra fine 200 x 400dpi Speed dials 200 One-touch dial 10 Group dial 20 (up to 50 entries per group) Auto redial Yes Manual redial Yes Broadcast Yes (max. 100 station) Sender ID Yes (max.
ITEM SPECIFICATION Address book volume: Max. addresses 300 Group 20 No. of addresses in each group 50 Multiple recipients allow Yes Security check Yes Mail server authentication SMTP, POP3 Supported mail server application Lotus Mail Server 5.0 MS Exchange Server 2000 RedHat 7.0 SendMail Supported LDAP server Windows 2000 Active Directory Windows NT 4.0 + MS Exchange 5.5 Lotus Notes R5 Supported mail application Microsoft Outlook 2000 Microsoft Outlook Express 5.
ITEM SPECIFICATION Max. number of profiles 40 Printing Speed 20 pages per minute colour/32 pages per minute monochrome Resolution 600 x 600dpi 600 x 1200dpi Optical: 600x600dpi Auto features Auto registration Auto density adjustment Auto consumable counter reset Memory 256MB standard, upgradeable to 768MB max.
INDEX A D About RGB and CMYK colour .........197 Duplex selecting in Windows ........... 75, 76 B Belt how to replace ........................132 life expectancy........................119 life remaining .......................... 60 Black printing (black generation) ..............................190 Blacks and Greys .........................189 Booklet printing PCL emulation ......................... 76 PostScript emulation................. 75 Booklets, printing Windows PS ...........................
Information Codes/messages ........166 during E-mailing .....................180 during Filing ...........................183 during Networking...................180 during scanning and copying ........................166, 171 Installing MFP drivers and Utilities MFP Setup tool ........................ 22 Twain and Printer Drivers .......... 21 Internet Communication Features ................................... 35 Scan to E-mail ......................... 35 Scan to FTP .............................
S Secure documents printing................................... 79 Secure printing............................. 77 Separator page ...........................220 Setting the driver device options ....................................188 Simulating another printer - RGB source data ..............................207 Specifications..............................233 ADF.......................................234 Copy .....................................234 E-mail ...................................236 Filing ......
OKI CONTACT DETAILS Oki Systems (UK) Limited 550 Dundee Road Slough Trading Estate Slough, SL1 4LE Tel:44 (0) 1753 819819 Fax:44 (0) 1753 819899 http://www.oki.co.uk Oki Systems Ireland Limited The Square Industrial Complex Tallaght, Dublin 24, Ireland Tel:+353 1 4049590 Fax:+353 1 4049591 http://www.oki.ie Oki Systems (Thailand) Ltd. 956 Udomvidhya Building 6th Floor, Rama IV Rd., Bangkok 10500, Thailand Tel:(662) 636 2535 Fax:(662) 636 2536 http://www.okisysthai.
Oki Europe Limited Blays House Wick Road Egham Surrey TW20 0HJ United Kingdom Tel: +44 (0) 208 219 2190 Fax: +44 (0) 208 219 2199 www.okiprintingsolutions.com 07079001 iss.
