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Copyright Information Document Name ES3640e MFP Utilities Guide P/N 59376601 Revision 1.0 June, 2005 Disclaimer Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control.
Contents Utilities ...................................................................... 4 General Information ........................................................... 4 Descriptions of Utilities ....................................................... 5 Installing the Utilities........................................................ 10 Color Swatch Utility .......................................................... 13 LPR Utility .......................................................................
Utilities General Information Below is a list of all available utilities. Following the list is a brief description of each utility. The utilities you can use vary according to your computer platform. There are two types of utilities: • Non-Fiery Utilities: available via CD1. • Fiery Utilities: available via CD2. Non-Fiery Utilities 1. 2. 3. 4. 5. 6. 7. 8. 9.
Descriptions of Utilities Non-Fiery Utilities 1. Color Swatch Utility This utility allows you to print color samples or swatches on your color printer. The swatches are used with your software program to select and reproduce color accurately. The swatches represent selected samples of the your printer's color palette and can be used to find the desired colors for your printed documents. See “Color Swatch Utility” on page 13. 2.
4. OKI Admin Manager Utility This utility provides an easy way to configure your printer on a network. See the online Configurator’s Guide for details on how to use this utility. The Configurator’s Guide is online and may be found on the CDs shipped with your printer. 5. PDF Direct Print Utility This utility allows you to send a selected PDF file directly to the printer. This is faster and easier than printing through Adobe Acrobat.
. PrintSuperVision PrintSuperVision is a web-based application for managing printing devices connected to a network. PrintSuperVision provides access to networked printer data for monitoring, reporting and managing networked printers. It provides a full range of management functions for Oki Data printers, and for other brands of printers as well. See “PrintSuperVision” on page 124. 8. Storage Device Manager This utility allows you to manage the printer’s internal flash memory and hard disk drive.
Fiery Utilities 1. Fiery Color Files These are additional files available via CD2. You copy them from CD2 to your hard disk. Many of the files are PostScript files you can download and print using Fiery Downloader. See “Fiery Color Files” on page 177 and the on-line EFI Software Installation Guide, Chapter 1, Installing color files from the User Software CD (CD2). 2. Fiery ColorWise Pro Tools This utility is the color management system built into the Fiery.
6. Fiery Mail Port This utility provides a method to print and control the MFP remotely. Jobs are sent to the printer in the form of e-mail attachments. See “Fiery Mail Port” on page 182 and the online EFI Software Installation Guide, Chapter 1, Installing the EFI Fiery Mail Port section. 7. Fiery Printer Delete This utility allows you to delete drivers. See “Fiery Printer Delete” on page 183. 8. Fiery Remote Scan The Fiery Remote Scan Utility allows you to manage files scanned at the MFP.
Installing the Utilities Non-Fiery Windows Load the utilities from the Menu Installer located on CD1. Mac OS 9.x Important! These Utilities are unavailable for Mac OS 10.x. 1. 2. 3. 4. Insert CD1 (supplied with your printer) into the CD-ROM drive. Double-click the CD icon that appears on the desktop. Open the MAC folder. Click PSDRV → English, then double click the Mac Installer icon. MacInstallerIcon.jpg 5. Click Continue and accept the Software License Agreement.
6. Select Custom Install to access the Utility Installation. InstallSelect_oem.jpg 7. Click the boxes beside the Utilities you wish to install, then click Install. The Utilities install into the folder you specify during the installation process. Mac OS 10.1 & 10.2 With the exception of Print Job Accounting, the utilities on CD1 are unavailable for Mac OS X and will only run on Mac 9.x or Classic OS.
Installing the Utilities Fiery Windows Macintosh The Fiery Utilities are installed from CD2. For more information, refer to the online EFI Software Installation Guide.
Color Swatch Utility General Information The Color Swatch Utility allows you to • print color samples (swatches) on your color printer. • create custom color swatches The swatches are used with your software program to select and reproduce color accurately. The swatches represent selected samples of the printer's color palette. Use the swatches to find the desired colors for your printed documents.
How to Install Load this program from the Menu Installer located on CD1. Additional Information For additional information, see the Swatch Utility Read-me file located in the Windows Programs list. Printing Color Swatches NOTE • The color swatch samples do not show all the colors your printer can print. • The Swatch Utility does not guarantee that the printer prints the same color as displayed on your monitor. Consider the displayed color as a reference.
4. Select print to print sample pages. color_swatch_samples.jpg 5. Use the color blocks to pick the specific colors that you want to appear in your printed document. Each color block, or sample, is identified with information your software package needs to reproduce that color accurately. The numbers under each block specify the amounts of the primary colors—red (R), green (G), and blue (B)—that mix to form each particular shade. The amounts are given as a numerical value between 0 and 255.
2. On the pop-up window, there are 3 slide bars that allow you to customize swatches: • Hue bar changes the hue of the swatches, for example, red to green or blue to yellow. • Saturation bar changes vividness. • Lightness bar changes darkness. 3. Adjust the bars until you see the desired color. Color variations are created to help you find the best match. 4. 5. 6. 7. Click OK. Print the custom swatch page. Repeat these steps until you find the desired printed color.
LPR Utility General Information The LPR Utility allows you to print directly to a printer on the network without a print server. It creates a Printer Port, and installs a pop-up status box so you can monitor printer status. The LPR Utility operates in Windows Me/98, Windows NT 4.0, Windows 2000, and Windows XP operating systems. Load this program from the Menu Installer located on CD1. How to Install The LPR Utility supports TCP/IP.
Additional Information For help using the LPR Utility, click on HELP in the program.
Network Extensions Windows • Available on TCP/IP network connection only. The Network Printer Status utility is available if your administrator has installed it. If the utility is installed, the printer driver Properties dialog box changes. • a new Status tab is added. • an Option button is added to the Device Option tab. This utility allows you to view (but not change) the status of the following on the Status tab: • paper trays installed and the media assigned to them.
Installation 1. Insert the Drivers, Color, and Network Utilities disk into the CD-ROM drive. If CD does not AutoPlay, click Start → Run → Browse. Browse to your CD-ROM. Double-click Install.exe. Click OK. 2. Click Network Software → Administration Tools → Network Printer Status. Follow the on-screen instructions. Using 1. Click Start → Settings → Printers. Right-click the Oki Data Printer icon. Click Properties. 2. Click on the STATUS tab. 3. Click the UPDATE button to see device settings.
Click on an item to see this information: Trays: Paper Type, weight Duplex: Installed/not installed Disk/Memory: RAM size and % used; Flash Memory size and % used Toner Remaining: % toner remaining in all cartridges Important! If you select Automatic Status Update in the Status tab, the driver automatically pings the printer for the latest status information every time you open the Properties dialog box. This causes a significant delay until the Properties dialog box opens.
Checking the Printer Status Click the WEB SETTING button. The following screen displays: NetStatusK.tif Click on the items listed on the left to see: • Network Summary • Login for Administrators • Job Login • Printer Menu To see real-time printer status, click the UPDATE STATUS button.
OKI Admin Manager Utility General Information This utility provides an easy way to configure your printer on a network. How to Install Load this program from the Menu Installer located on CD1. Additional Information See the online Configurator’s Guide for details on how to use this utility. The Configurator’s Guide is online and may be found on the CDs shipped with your printer.
PDF Direct Print Utility General Information PDF Direct Print allows you to send a selected PDF file directly to the printer. This is faster and easier than using Adobe Acrobat separately before printing. PDF Direct Print also lets you set paper source, copies, 2-sided printing, print page range and other settings. How to Install Load this program from the Menu Installer located on CD1. Additional Information For additional information, see the PDF Print Direct Help file in the PDF Direct Print Utility.
or the file icon on the Desktop. 2. Click PDF Direct Print 3. Click Print. PDFd_p1.jpg 4. The Start screen appears.
• Cancel • Help • About 5. If “ERROR:PDF to PS conversion failed” displays, the file contains an embedded font not installed on the system. Using Acrobat, delete the text that is embedded, or unembed the embedded font. In Acrobat, select Tool → Touchup → Text attribute. Remove the checkmark in the Embed box.
Print Job Accounting Utility General Information The Print Job Accounting software, designed specifically for printers in a network environment, provides job accounting features that allow you to track printer usage, calculate printing costs, and specify access available to each client (user). Fig01_240p_v11.tif NOTE The screen shots in this User's Guide are generic. When you see XXX1, XXX2, etc.
• Set up billing for individual clients based on their recorded usage. NOTE This software saves acquired log data on the printer’s Hard Disk Drive. The Flash memory is relatively limited as to how much information can be stored on it. The Hard Disk Drive has much greater memory capacity. Additional Information For more information, see the on-line help in the utility.
Sample Network Diagram JA_Overview.jpg Server: Windows XP, 2000, or NT 4.0 (SP6 Printer(s) Client Macs: Client PCs: Macintosh Windows XP, 2000, Me, 98, 95, NT 4.0 (SP6 OS 8.
Requirements General Information The Print Job Accounting utility requires 1. Server computer Using an appropriate Windows operating system. 2. Client computers Using Windows and/or Macintosh operating systems. 3. Connection to the printer(s) to be managed; either a direct connection (USB or Parallel) to the server, or a network TCP/IP connection. NOTE Print Job Accounting does not operate in NetBEUI or NetWare environments.
• 95 • NT4.0 (Service Pack 6 or later) Macintosh • OS 8.1, 8.5.x, 8.6.x (Adobe PS 8.6 or greater required) • OS 9.0, 9.0.4, 9.1.x, 9.2.x (LaserWriter 8.
Installation Cdhand.jpg Server Software 1. Place the driver CD supplied with your printer in the CD-ROM drive on the Server computer. Wait for the Menu Installer to open. If the CD does not AutoPlay, click Start → Run → Browse. Browse to your CD-ROM drive. Double-click Install.exe. Click OK. 2. Click Next to accept the terms in the license agreement. 3. Select the language. 4. Click Network Software → Administration Tools → Job Accounting → Server and follow the on-screen instructions. 5.
5. When the installation finishes, the following window appears. See “Client Software” on page 106 for more information. JA_PrintJobAccountingClient.bmp Macintosh Client Computers Normally, the Job Accounting software is automatically installed when you install the printer driver. To activate the Job Accounting Client software: 1. Select Print Desktop... on the File menu. 2. Make sure that your printer model is selected. Click General. Select Plug-in Preferences. 3. Open the Print Time Filters menu.
User Name Versus Account ID User Name The User Name is displayed whenever print logs are displayed. The User Name’s sole purpose is to make it easy to see who has been printing. The User Name is assigned when creating an Account ID. See page 73. It may be set up to represent an individual client or a group of clients. The User Name is associated with the Account ID number. The User Name does have to be the same as the Windows Login User Name.
Permit Only Some Clients to Print in Color Do not assign Account ID(s) to each and every client. Assign Account ID(s) only to those clients who are permitted to print in color All other clients will be recognized as Unregistered ID(0). Change the settings (limits) so Unregistered ID clients are not allowed to print in color, but are allowed to print in black. Set the Print Limits and Collect Print Logs by Department Do not assign Account ID(s) to each and every client.
Server Software Capabilities Use the Print Job Accounting server software • to register printers and clients • to set print limits • to set up automatic generation of print logs. • to set up automatic email of log reports to the Administrator Client Settings • Enable/disable print or color print. • Set upper limits for items such as printed pages. • Set up an account, allowing printing only within the limits set.
Server Software Printer Settings • Set fees by sheets, paper sizes, and so forth. • Set (all) print enabled/disabled or color print enabled/ disabled. • Set upper limits for items such as printed pages. • Set up an account, allowing printing only within the limits set. • Set up Group(s) in which to include the printer Reports (Print Logs) Settings • Export print logs as comma-separated value (.csv) files, which can be imported into many commercially available spreadsheet programs.
IP Address Important! The first time you open the Server software, the following window appears. Note the Server ID for future use. You can also find it by clicking Help → Server ID … from the main Job Accounting Window. JA_ServerID.
Server Software Starting the Server Software Click Start → Programs → Oki Data → Print Job Accounting → Print Job Accounting. The following window appears: JA_OpeningScreen.
Server Software Pull-Down Menus There are five Server Software Pull-Down Menus • File Menu • Printer Menu • Log Menu • Option Menu • Help Menu JA_ServerMenus.bmp File Menu Exit Close the application. Printer Menu Add a Printer Register a new printer. Manages multiple printers as a group … Set up multiple registered printers as a group. Delete a Printer/Printer Delete a registered printer or group of printers. Groupa Change a Printer Group Add or delete registered printers from a group.
c. Only do this if the printer has been turned on and off between the acquisition of logs. If the printer has been turned on and off, the correct time will not set in the printer until the next time printer logs are acquired. Log Menu Display Logsa Change the display from Total to Logs. Display Totala Change the display to • Total per Printer • Account ID or • Month Export Report Logsa Export the required fields for the report macro in a .csv file. Export Logsa Export the log as a .csv file.
Option Menu Setup … Set up: • mail server • email address for Sender • email address for Administrator • where you wish to store logs • closing date for logs (select the day of the month which determines when logs are considered previous month logs as opposed to current month logs).
Help Menu Server ID … Display Server ID. Help … Display the Help Topics window with tabs • Contents • Index • Find Version Info … Display version information.
Email Notifications Setting Up To set up monthly automatic email of selected print log data to the administrator, open the Job Accounting software, then: 1. Click Option → Setup. The following window appears: JA_Email_Setup.bmp 2. Set up the general information on the Mail Setup tab,.
• when an email is to be sent • the header and footer text to be included with the email. 3. On the Mail Address tab, enter the name and email address for • the sender and • the administrator (receives the emails). 4. On the Log Storing Folder tab, enter the path where the automatically exported logs are stored. 5. On the Change the closing date tab, enter the day of the month on which logs are to be closed. Log reports are automatically emailed to the administrator on the following day. 6. Click OK.
Printer Groups Defining If you wish to create groups of printers: 1. From the main Job Accounting window, click Printer → Manages multiple printers as a group … The following window appears: JA_AddGroup1.bmp 2. Enter the Group Name of your choice. Click Next.
The following window appears: JA_AddGroup2.bmp NOTE At this point, no printers have been registered, so none appear in the box. Printers can be added to established Groups as they are being registered. If you create a new group after registering printers, a list of the registered printers will appear in the box and can be highlighted for inclusion in the group. 3. Click Finish.
Printers Registering To use Print Job Accounting, you need to register printers to be managed in the Server Software. Before starting, check that the printers are turned on and properly connected. 1. From the main Print Job Accounting window, click Printer → Add a printer. The following window appears: JA_AddPrinter1.
2. Select the appropriate box(es). NOTE Only printers supported by this System are found. If the search is unsuccessful, verify that the printers are turned on, online, and properly connected. • To have the software search out local and/or network printers, select Search printers and select Local Port and/or TCP/IP Network. • To specify the printer address (local or network) manually, select Specify the printer by address and fill in the appropriate information. 3. Click Next.
4. From the list of printers searched, select the printer you want to register. Click Next. The following window appears: JA_AddPrinter3.bmp 5. Set up the printer: See “Setting Up” on page 52. 6. Click Finish.
The following window appears: JA_ID_Registration.bmp 7. Use this window to add User Account IDs for the printer. For more information, see step 3, ff., under “Account IDs” on page 73. 8. When done, click End. Click OK.
Printers Setting Up General Information When you are setting up the printer, you determine the: • Printer Name: see page 52 • Printer Group: see page 52 • Acquire Logs: see page 53 • Fees: see page 59 • Operation at Log Full: see page 53 • Inhibit the Initialization of HDD: see page 54 • Auto Export Logs: see page 55 • Use Restrictions: see page 56 Printer Name Type in a printer name containing up to 32 characters. Printer Group If the printer is to be included in a group, select the group here.
Printers Setting Up Acquire Logs You have two choices for when the logs are acquired. • by an interval of up to 24 hours (once a day) If this value exceeds 24 hours, it is set to 24 hours. or • by up to five preset times per day Select Interval. Click Change Time … to set times. Fees See “Fees” on page 59. Operation at Log Full Here you can set what the printer does when the buffer for log storing becomes full and cannot store any more logs: JA_AddPrinter_LogFull.
Printers Setting Up Inhibit the Initialization of HDD JA_AddPrinter_Inhibit.bmp This controls whether or not the Hard Disk Drive and the Printer Flash Memory (if installed) can be initialized. If initialization is inhibited, a client cannot delete the log using the printer's front panel. Use this in order to prevent the logs stored in the printer from being deleted.
Printers Setting Up Auto Export Logs Sets whether or not, and how, log data will automatically be exported when it is acquired. JA_AddPrinter_AutoExport.bmp Do not automatically exporta Logs are not automatically exported. Automatically export logs Automatically exports logs in the format you select. See page 92. Automatically export logs for report. Automatically exports logs in a format which works with the Microsoft Excel macro reports. See page 97.
Printers Setting Up Use Restrictions JA_AddPrinter_Restrict.bmp You can set usage limits for unregistered clients (data sent without ID) and for local print (print from operator panel such as menu map or file list). When "Disable Printing" is set, clients cannot change other settings. • Disable Printing: All printing is cancelled. • Disable Color Printing: Color data printing is cancelled.
Printers Changing Settings 1. From the main Print Job Accounting window, highlight the printer you wish to change. 2. Click Printer → Properties. The following window appears: JA_PrinterProperties.
3. Make any desired changes in settings, on the various tabs: • Printer tab: change printer name, address, group • User tab: add new User IDs or change information for existing User IDs. • Option tab: modify log acquisition intervals/times, fees, Operation at Log Full, Inhibit initialization, Auto Export Logs, and Use Restrictions. 4. Click OK.
Fees General Information Fees are set up when you set up the printers. See “Printers” on page 48. In the drop-down box, select a fee definition to be used. Some fee settings are available with defaults. To custom define settings for the printer, click Define fees … Click Add in the Defined Fees window. Define Fees window JA_DefineFees.
Fees Types of Fees Cost per Page Mono “Pages tab” see page 61 “Toner Use Amount tab” see page 62 “Drum Use Amount tab” see page 64 Color “Pages tab” see page 61 “Toner Use Amount tab” see page 62 “Drum Use Amount tab” see page 64 “Belt, Fuser Use Amount tab” see page 70 Cost per Sheet “Pages tab” see page 61 “Size tab” see page 67 “Tray tab” see page 68 “Media Type tab” see page 69 Automatic Calculation “Toner Use Amount tab” see page 62 “Drum Use Amount tab” see page 64 Cost per Minute “Printer Use Time
Fees Pages tab This is a tab in the Define Fees Window. 聺 Page Select to set a fee to be charged for each page printed in color and for each page printed in mono. 聺 Sheet Select to set a fee to be charged for each printed sheet. In this case, the same fee will be charged for two-sided printing as for one-sided printing. JA_FeesPages.
Fees Toner Use Amount tab This is a tab in the Define Fees Window. 聺 Toner use amount Select to set a standard fee per page for color and for mono printing. Automatic calculation Use this to set up automatic calculation of fees for toner use and save it under the name you enter. Once the settings are saved, they can be used for other printers.
Fees Toner Use Amount tab This is a tab in the Define Fees Window. JA_FeesTonerUse.
Fees Drum Use Amount tab This is a tab in the Define Fees Window. 聺 Drum use amount Select to set a standard fee per page for color and for mono printing. Automatic calculation Use this to set up automatic calculation of fees for drum use and save it under the name you enter. Once the settings are saved, they can be used for other printers.
Fees Drum Use Amount tab This is a tab in the Define Fees Window. JA_FeesDrumUse.
Fees Printer Use Time tab This is a tab in the Define Fees Window. 聺 Printer Use Time Select to set a fee for each minute of print time used. JA_FeesPrinterUse.
Fees Size tab This is a tab in the Define Fees Window. 聺 Size Select to set a fee per sheet printed which varies depending on the size of media used. Click Change to set fees for individual media sizes. JA_FeesSize.
Fees Tray tab This is a tab in the Define Fees Window. 聺 Tray Select to set a fee per sheet printed, which varies depending on the tray used. Click Change to set fees for individual trays. JA_FeesTray.
Fees Media Type tab This is a tab in the Define Fees Window. 聺 Media Select to set a fee per sheet printed, which varies depending on the media used. Click Change to set fees for the different media, including transparencies, labels, letterhead, card stock, etc. JA_FeesMedia.
Fees Belt, Fuser Use Amount tab This is a tab in the Define Fees Window. 聺 Belt, fuser use amount Select to set a fee per page for belt and/or fuser usage. Automatic calculation Use this to set up automatic calculation of fees for belt and fuser use and save it under the name you enter. Once the settings are saved, they can be used for other printers.
Fees Belt, Fuser Use Amount tab JA_FeesBeltFuser.
Fees Finisher tab This is a tab in the Define Fees Window. 聺 Staple Select to set a fee for each use of the stapler. Applies only when the optional finisher is installed on applicable models.
Account IDs Adding To add Account IDs for a Registered Printer: From the main Print Job Accounting window: 1. Double click the printer for which you wish to set up Account IDs. The following window appears: JA_PrinterProperties.
2. On the User tab, click Register. The following window appears: JA_ID_Registration.
3. Click Add. The following window appears: JA_AddID1.
4. Enter the appropriate selections. Click Next. The following window appears: JA_AddID2.
5. Establish the new Account ID: a. Enter the following information for the new Account ID: • Account ID number • Name. • Email address If the user has limits set on their printing, enter their email address. An email is automatically sent when the user exceeds the preset limit. Another email is sent when the user can print again. b. Click Add. The new Name/ID appears in the box. c. Click Next. The following window appears: JA_AddID3.
Choices are: • Notifies total result by e-mail Select to send this User an email summarizing their monthly usage of the printer. • Notifies by e-mail when Limit Value is exceeded Select to alert this User by email when their set Limit Values have been exceeded, as well as when the limits have been reset and printing can be resumed. • Do not process Limit Value as a group Restricts the set Limit Values to the particular user. Applies only when the printer/user belongs to a group.
d. Make your selections. e. Click Next. The following window appears: JA_AddID4.
Choices are: • Disable Printing All printing is cancelled. When this is selected, other settings cannot be changed. • Disable Color Printing This Account ID cannot print color data. If they submit a color print job, it is automatically cancelled.
f. Select any print restrictions for the Account ID. g. Click Next. The following window appears: JA_AddID5.
h. Set limits per 24-hour period for the Account ID by any or all of the following: • Total pages • Total dollars • Total minutes • Total staples used These limits are checked either at the selected interval or at the time setting for the log. NOTE Usage is checked only at the set interval time. If the limits are exceeded between checks, printing continues even though the limit has been exceeded. At the next interval check, the User is blocked from any further printing until the next 24-hour period starts.
Account IDs email Notifications Notifies total result by e-mail Select to send this User an email summarizing their monthly usage of the printer. Notifies by e-mail when Limit Value is exceeded Select to alert this User by email when their set Limit Values have been exceeded, as well as when the limits have been reset and printing can be resumed. Do not process Limit Value as a group Restricts the set Limit Values to the particular user. Applies only when the printer/user belongs to a group.
Account IDs Restricting Usage Disable Printing All printing is cancelled. When this is selected, other settings cannot be changed. Disable Color Printing This Account ID cannot print color data. If they submit a color print job, it is automatically cancelled. Set limits Per 24-hour period for the Account ID by any or all of the following: • Total pages • Total dollars • Total minutes • Total staples used These limits are checked either at the selected interval or at the time setting for the log.
Account IDs Importing from a Registered Printer Once you create an Account ID for a registered printer, you can import it into records for other registered printers/groups in the System. Importing the Account ID brings in the same settings (such as usage limits). Once the record is imported, you can change the settings for the account on the newly assigned printer (see below). From the main Print Job Accounting window: 1. Double click the printer or group for which you wish to import Account IDs. 2.
3. Click Other Printer. The following window appears: JA_ImportUser.
4. From the Import Source list, select a printer or group from which you want to import Account ID(s). Click Add. Any IDs not already registered for the printer appear in the User box. JA_AddID7.bmp 5. Click any Name/Account IDs that you do not wish to add. Click Delete. Click OK. The selected Account ID(s) are imported into the List of registered IDs for the printer.
Account IDs Changing From the main Print Job Accounting window: 1. Open the Printer Tree. Double click the printer for which you wish to change Account IDs. 2. On the User tab, click Register. The following window appears: JA_AddID6.
3. Click the Name for which you wish to change settings. Click Change. The following window appears: JA_IDProperties1.bmp 4. Make any desired changes. Click OK. 5. Click End. Click OK.
Account IDs Deleting From the main Print Job Accounting window: 1. Open the printer tree. Double click the name of the printer/ group for which an Account ID is to be deleted. 2. On the User tab, click Register. The following window appears: JA_AddID6.bmp 3. Click the Name for the Account ID to be deleted. Click Delete. 4. Click Yes to confirm the deletion. 5. Click End. Click OK.
Reports Print Logs NOTE The Server computer must be running continuously, or at least be running at the scheduled time(s) each day, for the software to acquire the print job information. Log Acquisition Interval Set Up or Change The log acquisition interval is normally set up when you register a printer. See “Registering” on page 48. To change the log acquisition interval for a particular registered printer or group: 1. From the main Job Accounting window, click Printer to open the printer tree.
Reports Print Logs Set Up Items Reported in the Log To set up the items to be displayed in, or exported from, a log: 1. From the main Job Accounting window, click the printer/group for which you wish to set up the log display. 2. Click Log → Display/Export Item Settings. 3. Click one of the following selections • Log Display Items. See page 93. • Total Display Items. See page 94. • Log Export Items. See page 95. • Total Export Items. See page 96.
Reports Print Logs Set Up Items Reported in the Log Log Display Items Standard acquisition Log. The following window appears: JA_LogDisplayItems.
Reports Print Logs Set Up Items Reported in the Log Total Display Items Listing of totals for a registered printer. The following window appears: JA_TotalDisplayItems.
Reports Print Logs Set Up Items Reported in the Log Log Export Items Items to be included in an exported log file. The following window appears: JA_LogExportItems.
Reports Print Logs Set Up Items Reported in the Log Total Export Items Items included in an exported file. The exported file lists the totals for a registered printer. The following window appears: JA_TotalExportItems.
Reports Excel (Reports Tool) The Job Accounting software can be used with Microsoft Excel to generate log reports using one of nine pre-programmed macros. Installing 1. Place the driver CD supplied with your printer in the CD-ROM drive on the Server computer. Wait for the Menu Installer to open. If the CD does not AutoPlay, click Start → Run → Browse. Browse to your CD-ROM drive. Double-click Install.exe. Click OK. 2. Click Next to accept the terms in the license agreement. 3. Select the language. 4.
Reports Excel (Reports Tool) Using Generating a Log Report Using Excel 1. Make sure the Print Job Accounting server software is open and that a log has been acquired. 2. From the Start menu, click Oki Data → Print Control → Open Print Control Reports. 3. Click Enable Macros. Excel opens. The following window appears over it: JA_XL_Select_csv.
4. Browse to the log file you wish to open. Click Open. The file opens in Raw Data mode. 5. Select the worksheet you wish to view from the Change worksheet drop-down list (e.g., Printer Usage). The window changes to display the selected worksheet. JA_XL_PrinterUsage.bmp 6. To print the data, press Ctrl-P. 7.
Reports Excel (Reports Tool) Available Excel Macros Macro What is Included Account Detail Detailed information of each job for every Account ID, including: • Account ID • Job ID • Date • Document Name • Paper Size • Media Type • Total Sheets • Color Pages • Mono Pages • Total Costs Note: To limit the columns displayed, click Fields. To limit the rows displayed, either limit the date range or click Accounts. Account Usage A chart of the data in the Account Summary worksheet.
Macro What is Included Printer Detail Detailed information for each job sent to each printer, including: • Printer Name • Job ID • Date • Account ID • User ID • Duplex Pages • Total Sheets • Color Pages • Mono Pages • Total Costs Note: To limit the columns displayed, click Fields. To limit the rows displayed, either limit the date range or click Accounts. Printer Usage A chart of data in the Printer Summary worksheet.
Macro What is Included User Detail Detailed information for each job sent to the printer, broken down by User ID, including: • User ID • Job ID • Date • Document Name • Paper Size • Media Type • Total Sheets • Color Pages • Mono Pages • Job Cost User Usage Chart of data in the User Summary worksheet.
Reports Viewing Acquired Logs From the main Job Accounting window, click the [+] beside Log to expand the Log Tree. JA20_ViewAcquiredLog.bmp 8. Click the [+] beside the submenus to drill down to the log you wish to view. Date Submenu Lists the logs by date (year/month), then by registered printer. Printer Submenu Lists the logs by registered printer, then date. 9. To view a log: • Double-click an entry or • Click an entry. Click Log → Display Log.
Reports Viewing Acquired Logs Items displayed (Log Entries) The items displayed in Print Log are as follows: Column Description 1200dpia Number of sheets printed in 1200 dpi 1200x600dpia Number of sheets printed in 1200 x 600 dpi 600dpia Number of sides printed in 600 dpi Account ID User Account ID Color Number of sides printed in color Document Name Document Name Duplex Print Simplex or Duplex Envelope Feedera Number of sheets fed from Envelope Feeder Log No. The ID of the job.
Column Description Sheets Number of sheets of paper Staple Number of staples used Status Result - Printed, Rejected etc.
Client Software Starting the Client Software On the client computer, click Start → Programs → Oki Data → Print Job Accounting Client → Change Job Accounting Mode. JA_Client.
Client Software Job Account Modes There are four Job Account Modes: • Tab Mode • Popup Mode • Hide Mode • [Not supported] Mode Decide which mode you wish to use. JA_Client.
Client Software Job Account Modes Tab Mode In this mode, the tab for setting the User Name and Job Account ID will be displayed under Job Account Printer Driver Property. This mode should be selected when the computer is used by one person. Popup Mode In this mode, the dialog box for entering the User Name and Job Account ID will be displayed every time printing is run. A printer client enters their assigned User Name and Account ID to print. This mode is useful if several people share the same computer.
Client Software Job Account Modes [Not supported] Mode In this mode, all jobs to be printed will be recognized as Unregistered ID(0). NOTE For Unregistered ID print jobs: • you can set whether or not they are allowed to print. • Document names are not displayed on the print logs.
Printer Status IP Address NOTE To find the IP address for the printer, do any of the following: • Open the Print Job Accounting software. Select the printer in the Printer Tree. Click Printer → Properties. • Use the printer’s front panel display to navigate to the network menu.
Printer Status Checking 1. Open Microsoft Internet Explorer. 2. Type in the IP address for the printer (e.g., http:// 192.168.0.1). 3. Press Enter. The following Printer Status window appears: 240p_JA_WebStatus.bmp 4.
Printer Status Checking Printer Status The default opening screen. To see real-time printer status, click the Update Status button. 240p_JA_WebStatus.
Printer Status Checking Network Summary Clicking this will bring up a window with detailed information about the network, including • General Settings • NetWare • TCP/IP • JetAdmin • LAN Server/DLC • EtherTalk • Port Configuration 240P_JA_WebNetworkSummary.
Printer Status Checking Job Log This displays the Print Job Log for the selected printer: 240P_JA_WebJobLog.
Printer Status Changing Menu Settings Printer Menu 1. Open Microsoft Internet Explorer. 2. Type in the IP address for the printer (e.g., http:// 192.168.0.1). 3. Press Enter. The following window appears. 240p_JA_WebStatus.
4. Click Login as Admin. The following window appears. JA_WebEnterPassword.bmp 5. You must log in before accessing the Printer Menu. Enter your User Name and Password. If desired, click “Save this password in your password list.” A checkmark appears in the box if this is enabled. 6. Click OK.
The following window appears. 240p_JA_WebStatus.bmp 7. Click Printer Menu. The following window appears.
Use this window to make changes in the printer’s menu settings. 240P_JA_WebPrinterMenu1.
Printer Status Changing Menu Settings Web Page The System Administrator can make changes in the menu settings directly through the web page. For example: 1. Click Print and Media. 2. Make any changes desired. 3. Scroll down to the bottom of the screen. Click Submit Changes: 240P_JA_WebPrinterMenu3.
Troubleshooting Problems / Answers 1. The printer I selected is not shown in the list when I click Printer → Add a printer → Next. If it is offline, the printer will not be shown. Check to see that the printer is online. There are times the printer is not shown during printing. Wait for a while and try again. If it is still not shown, specify that printer's IP address in the Specify the printer for which logs will be acquired window before clicking Next. 2.
Troubleshooting Known Problems / Solutions 1. When using Duplex printing with the PostScript driver, if the reverse side is blank it is not counted as a page. 2. Installer installs a file for the currency unit according to the system's standard Regional Setting. If the correct file is not installed, please check the Regional Setting. If you wish to set to the system standard, check "Set as system default local" under "Regional Setting." 3.
Uninstall Software Uninstall the Server Software 1. Select a printer in the left pane of the Server Software. 2. Select Start/end log from the Printer menu. Important! At this stage the Server Software stops acquiring print logs from the printer at the set interval time. However, the printer will continue logging until it is deleted. Be sure to perform step 3 "Delete a printer" without fail before uninstalling the Server Software. 3. Select Delete a printer from the Printer menu.
Uninstall Software Uninstall the Client Software On each Client computer, click Start → Programs → Oki Data → Print Job Accounting Client → Delete Print Job Accounting client.
PrintSuperVision General Information PrintSuperVision is a web-based application for managing printing devices connected to a network. PrintSuperVision provides access to networked printer data for monitoring, reporting and managing networked printers. It provides a full range of management functions for Oki Data printers, and for other brands of printers as well. How to Install Load this program from the Menu Installer located on CD1.
Types of Users Guest Users A user, without username, can get basic information about devices, such as type, status and location of printing devices. Standard Users In addition to guest user information, standard users can get information about printing resources, configure e-mail alerts, and get basic statistics reports. Administrators Can manage devices, maps, alerts, user accounts, maintenance data, and create comprehensive statistics reports.
Typical Usage Scenarios • The network administrator in a large organization can get customized daily reports of the status of all printers (including usage reports). • User accounts can be configured so that a person in each department can manage their local printers. • The system can be set to alert the local user and the administrator of problems.
System Requirements Server Software Pentium 75, 64MB or better with CD support running: • Windows 98 with Microsoft Personal Web Server Version™, available for free download from Microsoft™ as Option Pack 4.0. • Windows NT4 Workstation, SP6.0a, Microsoft Personal Web Server Version, available for free download from Microsoft as Option Pack 4.0 • Windows 2000 or NT4 Server SP6.0a, Microsoft IIS™, available for free download from Microsoft as Option Pack 4.0 Client Software • Microsoft Internet Explorer 4.
Storage Device Manager General Information This Utility lets you manage the printer’s hard disk and flash memory, and download fonts, macros and firmware. for Windows Storage Device Manager (SDM) provides a means of managing • The printer’s internal hard disk drive (standard): 20 GB [partitioned as Common, PCL and PostScript]. • The printer’s flash memory (2 MB). Using the software improves the internal performance of the printer.
Summary of Functions • Create or modify a project. • Download files to a printer. • Add or remove printers being administered. • Reboot the printer. • Manage the Proof & Print and Secure Print spooler queues on the internal hard drive. • Delete files from the internal hard disk or from the flash memory. • View the status, configuration and variables for a printer. • Print the PCL fonts list, or PostScript font list from a printer. • Print one or more PCL format macros or PostScript forms (Overlays).
Additional Information / Getting Help NOTE The printer’s internal hard drive does not communicate directly back to the Storage Device Manager software. Any error messages appear on the printer display. If things seems to be “stuck,” go to the printer and check the display. The Storage Device Manager software contains an online Help system. To access it from the main Storage Device Manager screen, click Help Topics from the Help pull-down menu.
Network Administrator Functions General Information On network systems, the Network Administrator • oversees the Storage Device Manager software • uses Storage Device Manager to manage and monitor the printer’s internal hard disk and flash memory The Administrator’s Functions Feature lets you: • set up the Administrative Password. • establish 4-digit PIN numbers for each client, using any four numbers from 0 through 7 (8 and 9 cannot be used). • reboot the printer.
Network Administrator Functions Notes and Cautions NOTES PIN Numbers Clients can choose their own PIN numbers. The administrator must know these PINs in order to access client information. CAUTION! Deleting Files With Show Resources, you can browse to the file, click it, click Delete, and then click OK to confirm the deletion.
Using Opening the Program 1. Click Start → Programs → Oki Data → Storage Device Manager. The SDM - Printer Discovery dialog box opens. discovery.tif 2. Select the appropriate computer connection(s). Click Start. The printer searches for connected printers and places icons in the window at the bottom of the dialog box. 3. Click Exit.
The Storage Device Manager dialog box opens. printer_windowK.
Setting Up an Administrative Password 1. With the Storage Device Manager program open, click Administrator Functions in the Printers menu. password.tif NOTE Passwords consist of eight digits, letters or numbers, and are case sensitive. 2. Under Enter Password, type in the default password (p1xs7d0m). Click Change Password. 3. Under New Password, type the 8-digit, alpha-numeric password of your choice. 4. Under Confirm New Password, type the password again. New Password Accepted appears. 5. Click OK. 6.
Forms PostScript NOTE Use PostScript forms if you are not experienced with PCL Macro commands. Step 1: Create the Form Step 2: Create a Project Step 3a: Add Files to the Project Step 3b: Delete Files from the Project Step 4: Store the Files Step 5: Save and Download the Project Step 6: Test Print the Form Important! Remember that file names and paths are case sensitive.
Forms PostScript Step 1: Create the Form 1. Create the document in your software application. 2. Click File → Print. Make sure the OKI PostScript driver is selected. 3. Select Print to file. 4. Engage the Encapsulated PostScript (EPS) output option. Windows Me/98 • Click Properties (or your application’s equivalent). • Click the PostScript tab. If it is not already selected, click Encapsulated PostScript (EPS). Windows NT 4.0 • Click Properties (or your application’s equivalent).
Forms PostScript Step 2: Create a New Project 1. Open Storage Device Manager. 2. Click Projects → New Project. The Project dialog box opens. 3. Click Projects → Save Project. Enter the path/name for storing the project on your hard drive or your network. Click Save.
Forms PostScript Step 3a: Add Files to the Project 1. Click Projects → Add File to Project. The Open dialog box appears. 2. Make sure PRN files (*.prn) is selected in the Files of type drop-down list. 3. Browse to the folder where the files are saved. Select the files you wish to add to the project. Click Open. The Information dialog box appears. 4. Click OK. The files are saved as HST. 5. Repeat steps 1 through 4 until you have added all the files you wish to add to the Project.
Forms PostScript Step 4: Store the Files Hard Disk Drive Storage Device Manager automatically saves the forms to the PostScript partition on the hard drive. Flash Memory To store the forms in the Flash memory instead of on the hard disk drive: 1. Double-click the file name in the Project window. The Edit Component Name and ID dialog box appears. 2. Under Volume, type in %Flash0%. Click OK.
Forms PostScript Step 5: Save the Project and Download it to the Printer 1. Click Projects → Save Project. 2. Click Projects → Send Project Files to Printer. Command Issued appears. 3. Click OK.
Forms PostScript Step 6: Test Print the Form 1. With Storage Device Manager open and the appropriate printer icon highlighted, click Printers → Test Form. The Test PostScript Form dialog box appears. 2. Click the file name for the form you wish to print (you can get this from the File List printout). Click OK. Command Issued appears. 3. Click OK and wait for the form to print.
Forms PCL Important! Unless you are experienced with PCL macro commands, it is best to stay with the PostScript Forms.
Forms PCL Important! Remember that file names and paths are case sensitive. Step 1: Create the Forms in Your Software Application 1. Create the document in your software application. 2. Click File → Print and make sure the OKI PCL driver is selected. 3. Print the document to a file using the extension PRN. Step 2: Create a New Project 1. Open Storage Device Manager. 2. Click Projects → New Project. The Project dialog box opens. 3. Click Projects → Save Project.
Forms PCL Step 3: Convert the Files to Binary (.bin) Format 1. Click Projects → Filter Macro File. The Filter Printer Patterns dialog box appears. filter.tif 2. Make any adjustments in the settings. Example If you create a black oval in MS Paint, and leave all the color command filters checked, the black oval prints as a black rectangle when the overlay is used. To maintain the oval shape, turn off (deselect) the “Configure Image Data,” “Palette ID,” and “Palette Control” filters. 3. Click OK.
Forms PCL Step 3: Convert the Files to Binary (.bin) Format 5. Under Look in, go to the folder where the files are saved and double-click the file name. The file is saved as a bin file. Filter File Created appears. 6. Click OK. 7. Repeat steps 1 through 6 until you have converted all the files you wish to add to the project.
Forms PCL Step 4a: Add Files to the Project 1. Click Projects → Add File to Project. The Open dialog box appears. 2. Highlight the.bin file you wish to add. Click Open. The file name appears in the Project dialog box. 3. Repeat steps 1 and 2 until all the files you wish to include in the project appear in the Project dialog box. NOTE An alternate way to add files to the project is: 1. Open either My Computer or Microsoft Explorer. 2. Browse to the directory where the prn files are stored. 3.
Forms PCL Step 5: Check File Settings and Save the Project 1. To check the settings for the bin files, double-click the file name. The Edit Component Name and ID dialog box appears.
Forms PCL Step 6: Download the Project 1. Click Projects → Send Project Files to Printer. Command Issued appears. 2. Click OK.
Forms PCL Step 7: Test Print the Form 1. With Storage Device Manager open and the appropriate printer icon highlighted, click Printers → Test Macro. The Test Macro dialog box appears. 2. Enter the ID number for the macro file you wish to print. You can get this from the File List printout. Look under Volume 0. Example: for 2:OKI.BIN, enter 2 3. Click OK. Command Issued appears. 4. Click OK and wait for the macro to print.
Printing the File List Using Storage Device Manager To print a list of files in the printer’s memory: 1. Open Storage Device Manager. 2. Click Printers → Print File Listing. Command Issued appears. 3. Click OK and wait for the File List to print. From the Control (Front) Panel NOTE To print the File List from the control (front) panel: • Press MENU until INFORMATION MENU appears. • Press ITEM (either + or -) until PRINT FILE LIST appears. • Press SELECT.
View and Delete Files HDD Print Jobs Feature Internal Hard Disk Drive Flash Memory The HDD Print Jobs feature allows you to view and delete the files (Proof & Print and Secure Print) stored on the printer’s internal hard drive. 1. Open Storage Device Manager. Click the icon for the printer whose contents you wish to view. 2. Click Printers → HDD Print Jobs. The HDD Print Jobs dialog box appears. hdd1_bw.tif 3.
4. To view the jobs stored for a particular client: a. Select View User Jobs under Access b. Type in the client’s 4-digit User PIN c. Press Enter. all stored jobs: a. Select View All Jobs b. Type in your Administrator’s Password c. Press Enter. 5. Delete the files. Important! You are not prompted to confirm the deletion. • Click Cancel Job(s) to delete the files without printing them. • Click Print Job(s) to print the files out before they are automatically deleted.
Delete Files Show Resources Feature Internal Hard Disk Drive Flash Memory Use the Show Resources feature to delete files from the internal hard drive and flash memory. 1. Open Storage Device Manager. Click the icon for the printer whose contents you wish to view. 2. Click Printers → Show Resources. Show_clr_C53_oem.
3. Click the file(s) to be deleted. Press Shift to select a span of files. Press Ctrl to select additional files. • PCL Macro files are under Volume 0 (internal hard drive) or Volume 2 (flash memory) • PostScript Forms are under Volume &disk0% (internal hard drive) or %flash0% (flash memory) 4. Click Printers → Delete File(s). 5. Click Yes to confirm the deletion. 6. Close the dialog box.
Overlays What are Overlays? An overlay is a combination of graphics, fonts, or text that is stored and printed whenever required. An overlay is stored in the printer's flash memory or on the hard disk. An overlay is similar to a watermark. However, an overlay can be much more elaborate than a watermark. Overlays can • replace as pre-printed stationery • add your logo or company address to a document • create forms. When to Use Overlays Use overlays to print letterheads, forms, or invoices.
Overlays Requirements Read This First Important! 1. An overlay may consist of more than one component file. 2. You must use the Shutdown Menu before turning OFF the printer. 3. If your software application has a collate print option, you must turn it OFF before you print overlays. 4. You cannot use overlays with the: • Windows 2000 PostScript driver • Macintosh driver 5. The message DISK FULL appears if there isn’t enough memory for the data.
Overlays Requirements Storage Requirements Locations Use Storage Device Manager to store the overlays to the printer’s: • hard disk drive or • flash memory Maximum Available Space Hard Disk Drive 2 MB each for PCL Macros and PostScript Forms Flash Memory about 0.
Overlays Windows PostScript Creating Files for Overlays General Information The files to be used as overlays must be created, generated, and stored. Then, other users can use settings in the printer drivers to use the files as overlays in documents. 1. Create the document that you wish to use for Overlay printing (e.g. a letterhead). 2. Use the printer driver to generate a PRN file (print file). 3. Use the Storage Device Manager utility to convert this PRN file (print file) to a storable file format. 4.
8. 9. 10. 11. 12. 13. From the drop-down menu, click Create Form. Click OK to close the dialog box. Click OK. Click OK. You are prompted to name the .prn file. You are prompted to select the location (where the file will be stored). 14. The document prints. However, a hardcopy document doesn’t print. The document is stored on the printer’s hard disk.
Overlays Windows PostScript Downloading the print file to use as an overlay Once you have created a print (PRN) file on your PC's hard disk, you must download this file to the printer. Use the Storage Device Manager to download the PRN file. The Storage Device Manager software is included with the original software CDs that were supplied with your printer. 1. 2. 3. 4. 5. Launch Storage Device Manager. Allow the program to discover (locate) the printer. Click Project. Click New Project.
6. Note the name that the file is assigned in the Storage Device Manager. Names are case sensitive. NOTE The assigned file name is very important! You must use this ID number or name when creating overlays in the printer driver. You should change the ID number or name from the default value. Note the new name for later use. 7. Make sure the printer being used is highlighted in the lower window of the Storage Device Manager. 8. Select the Project menu. Choose Send Project Files to Printer.
Overlays Windows PostScript Defining 1. 2. 3. 4. Open the file you want to print. Click File → Print. Right-click the appropriate printer. Your action depends on your operating system. Windows XP: Click Preferences. Windows 2000: Click Printing Preferences. Win Me/98, NT: Click Properties. 5. Click the Job Options tab. 6. Click Overlay. 7. Set up an Overlay Group. Click New. The Define Overlays dialog box appears. 8. Under Group Name, enter a name for the group of overlays you are creating. 9.
Overlays Windows PostScript Printing 1. 2. 3. 4. 5. 6. 7. 8. Open the file you want to print. Click File → Print. Right-click the appropriate printer. Your action depends on your operating system. Windows XP: Click Preferences. Windows 2000: Click Printing Preferences. Win Me/98, NT: Click Properties. Click the Job Options tab. Click Overlay... To define an overlay, click Define Overlays. In the Overlay Name list, enter the file name of the overlay.
17. Click OK. 18. Close the Default dialog box.
Overlays Windows PostScript Editing 1. 2. 3. 4. Open the file you want to print. Click File → Print. Right-click the appropriate printer. Your action depends on your operating system. Windows XP: Click Preferences. Windows 2000: Click Printing Preferences. Win Me/98, NT: Click Properties. 5. Click the Job Options tab. 6. Click the Overlay tab. 7. Click Define overlays. The Define overlays dialog box appears. 8. 9. 10. 11. 12. 13. Under Defined overlays, click the overlay you want to edit.
Overlays Windows PostScript Deleting 1. 2. 3. 4. Open the file you want to print. Click File → Print. Right-click the appropriate printer. Your action depends on your operating system. Windows XP: Click Preferences. Windows 2000: Click Printing Preferences. Win Me/98, NT: Click Properties. 5. Click the Job Options tab. 6. Click the Overlay tab. 7. Click Define overlays. The Define overlays dialog box appears. 8. 9. 10. 11. 12. 13. Under Defined overlays, click the overlay you want to delete.
Overlays Windows PCL Creating Files for Overlays General Information The files to be used as overlays must be created, generated, and stored. Then, other users can use settings in the printer drivers to use the files as overlays in documents. 1. Create the document that you wish to use for Overlay printing (e.g. a letterhead). 2. Use the printer driver to generate a PRN file (print file). 3. Use the Storage Device Manager utility to convert this PRN file (print file) to a storable file format. 4.
7. Under Driver Settings, make sure the appropriate driver setting is selected. 8. Click the Job Options tab. 9. Click Overlay. 10. Click Define Overlays. 11. At Name, enter the name for your overlay. 12. Enter the other information, as necessary. Try to keep the overlay to a single sheet. Don't use N-up, duplex, finisher options, etc. when creating an overlay. These can be added when printing the document that includes the overlay. 13. 14. 15. 16. 17. 18. Click Add. Click Close. Click OK. Click OK.
Overlays Windows PCL Downloading the print file to use as an overlay Once you have created a print (PRN) file on your PC's hard disk, you must download this file to the printer. Use the Storage Device Manager to download the PRN file. The Storage Device Manager software is included with the original software CDs that were supplied with your printer. 1. 2. 3. 4. 5. Launch Storage Device Manager. Allow the program to discover (locate) the printer. Click Project. Click New Project.
6. Note the name that the file is assigned in the Storage Device Manager. Names are case sensitive. NOTE The assigned file name is very important! You must use this ID number or name when creating overlays in the printer driver. You should change the ID number or name from the default value. Note the new name for later use. 7. Make sure the printer being used is highlighted in the lower window of the Storage Device Manager. 8. Select the Project menu. Choose Send Project Files to Printer.
Overlays Windows PCL Defining Overlays do not work with the Windows PCL6 drivers. 1. 2. 3. 4. Open the file you want to print. Click File → Print. Right-click the appropriate printer. Your action depends on your operating system. Windows XP: Click Preferences. Windows 2000: Click Printing Preferences. Win Me/98, NT: Click Properties. 5. Click the Setup tab. 6. Under Driver Settings, make sure the appropriate driver setting is selected. 7. Click the Job Options tab. 8. Click the Overlay tab. 9.
Overlays Windows PCL Printing Overlays do not work with the Windows PCL6 drivers. 1. 2. 3. 4. Open the file you want to print. Click File → Print. Right-click the appropriate printer. Your action depends on your operating system. Windows XP: Click Preferences. Windows 2000: Click Printing Preferences. Win Me/98, NT: Click Properties. 5. Click the Setup tab. 6. Under Driver Settings, make sure the appropriate driver setting is selected. 7. Click the Job Options tab. 8. Click the Overlay tab. 9.
Overlays Windows PCL Editing 1. 2. 3. 4. Open the file you want to print. Click File → Print. Right-click the appropriate printer. Your action depends on your operating system. Windows XP: Click Preferences. Windows 2000: Click Printing Preferences. Win Me/98, NT: Click Properties. 5. Click the Setup tab. 6. Under Driver Settings, make sure the appropriate driver setting is selected. 7. Click the Job Options tab. 8. Click the Overlay tab. 9. Click Define overlays.
Overlays Windows PCL Deleting 1. 2. 3. 4. Open the file you want to print. Click File → Print. Right-click the appropriate printer. Your action depends on your operating system. Windows XP: Click Preferences. Windows 2000: Click Printing Preferences. Win Me/98, NT: Click Properties. 5. Click the Setup tab. 6. Under Driver Settings, make sure the appropriate driver setting is selected. 7. Click the Job Options tab. 8. Click the Overlay tab. 9. Click Define overlays.
Web Installer General Information This utility is a web-based application. It automates tasks for a network administrator. • Discovering printers connected to a TCP/IP network • Displaying discovered printers on Oki Data web page • Sending users e-mail notification of the URL that permits the downloading of printer driver installation programs for discovered printers. Administrators can use this utility to manage printers and users organized in groups, such as departments or floors.
Fiery Color Files General Information These are additional files available via CD2. You copy them from CD2 to your hard disk. Many of the files are PostScript files you can download and print using Fiery Downloader. How to Install The Fiery Utilities are installed from CD2. For more information, refer to the online EFI Software Installation Guide. Additional Information See the on-line EFI Software Installation Guide, Chapter 1, Installing color files from the User Software CD (CD2).
Fiery ColorWise Pro Tools General Information This utility is the color management system built into the Fiery. It is designed to provide both casual and expert users with the best color output for a variety of purposes. The default settings provide high-quality, out-of-box color from many Windows and Mac OS applications. This allows casual users to achieve quality output without knowing about or changing any color settings on the Fiery. How to Install The Fiery Utilities are installed from CD2.
Fiery Command Workstation General Information This utility provides graphical means to monitor, preview, and manage jobs on one or more Fiery servers. You can hide or rearrange the components in the interface to create custom layouts that meet your job management needs. How to Install The Fiery Utilities are installed from CD2. For more information, refer to the online EFI Software Installation Guide. Additional Information See the on-line EFI Job Management Guide, Chapter 2.
Fiery Downloader General Information This utility allows you to send PostScript (PS), Encapsulated PostScript (EPS), Tagged Image FIle Format (TIFF), and Portable Document Format (PDF) files directly to the Fiery without using the application in which they were created. It also allows you to manage printer fonts on the Fiery. How to Install The Fiery Utilities are installed from CD2. For more information, refer to the online EFI Software Installation Guide.
Fiery Hot Folders General Information This utility allows you to store and reuse frequently used print options when printing PostScript and PDF files on the Fiery. This utility is only available for GA models. It is not compatible with standard models. How to Install The Fiery Utilities are installed from CD2. For more information, refer to the online EFI Software Installation Guide. Additional Information See the online EFI Printing Guide, Chapter 6.
Fiery Mail Port General Information This utility provides a method to print and control the MFP remotely. Jobs are sent to the printer in the form of e-mail attachments. How to Install The Fiery Utilities are installed from CD2. For more information, refer to the online EFI Software Installation Guide. Additional Information See the online EFI Software Installation Guide, Chapter 1, Installing the EFI Fiery Mail Port section.
Fiery Printer Delete General Information Use this utility to uninstall a Fiery printer from your computer. You must use this utility to delete a Fiery driver or printer. This utility deletes all of the Fiery printer driver files from the Printer folder instead of the user manually deleting the printer driver from Printer folder. How to Install The Fiery Utilities are installed from CD2. For more information, refer to the online EFI Software Installation Guide.
Fiery Remote Scan General Information The Fiery Remote Scan Utility allows you to manage files scanned at the MFP. You use the client software installed on your computer. To use the Fiery Remote Scan Utility, 1. Set up a mailbox. A mailbox names a reserved space on the MFP’s hard disk drive. 2. Use the MFP to scan a document to the mailbox. The scanned document is stored in the mailbox. 3. Use the Fiery software (client software) on your computer to work with the file stored in the mailbox.
ICC Profiles General Information The ICC Profiles provided with your printer allow you to match what you see on screen to what you see on your printed output. The profiles are customized for your Oki Data printer. You may use the profiles when you use the ColorWise Pro Tools. You may also use the profiles with applications that support ICC standards. How to Install See the online EFI Software Installation Guide, Chapter 1, Installing the ICC profiles . . . sections.
Index B BIN files 145 Symbols %disk0% hard disk drive PS partition 148 %Flash0% flash memory, PCL 148 Numerics 0 partition (PCL), hard disk drive 148 1 partition (common), hard disk drive 148 2, flash memory, PCL 148 A Access, user access to printer 6, 27 Accounting client information 37 printer usage 6, 27 Adjusting color color swatch samples 13 creating custom colors 15 darkness 16 hue 16 in software applications 16 lightness 16 of your monitor 16 RGB numbers for applications 15 saturation 16 vividnes
Electromagnetic compatibility 2 Energy Energy Star 2 ERROR PDF to PS conversion failed 26 Forms ID number 150 PCL Macros 143 PostScript 136 Storage Device Manager 136 storing on printer hard disk drive 140 test print 142 volume number 148 F Fiery Color Files 177 Fiery ColorWise Pro Tools 178 Fiery Command Workstation 179 Fiery Downloader 180 Fiery Hot Folders 181 Fiery Mail Port 182 Fiery Printer Delete 183 Fiery Remote Scan 184 Files deleting from HDD 152, 154 list of files in printer’s memory (HDD) 1
L P Letterhead overlays 156 Lightness, adjustment for color 16 Logs, printing information 36 LPR Utility 17 Page counts color vs.
PRN files Storage Device Manager 139 Projects Storage Device Manager 138 R Registering clients 36 printers 36 Reports color swatch sample 14 files in printer’s memory (HDD) 151 information about print jobs 36 Network Administrator 36 RGB numbers for software applications 15 S Usage reports 36 178 Fiery Command Workstation 179 Fiery Downloader 180 Fiery Hot Folders 181 Fiery Mail Port 182 Fiery Printer Delete 183 Fiery Remote Scan 184 ICC Profiles 185 LPR 17 Network Extensions 19 OKI Admin Manager 23 P
