User’s Manual Basic Guide This manual contains cautions on how to use this product safety. Before you use this product, please make sure that you read this manual.
This manual supports the following models. MB760dnfax, MB770dn, MB770dnfax, MB770dfnfax, ES7170dn MFP, ES7170dfn MFP, MB760, MB770, MB770f, MPS5502mb, MPS5502mbf ● About the Manuals The following user manuals are included with this product. An electronic manual is included in the software DVD-ROM. 1 Read the Setup Guide first. Step Installing the machine Setup Guide Before using this machine, please read the warnings and precautions to ensure the safe use of this machine.
Read these guides as necessary. (continue) Step Controlling/Setting from the Computer Utility Guide This guide describes the utility software for your computer. Using the TopAccess TopAccess Guide This guide describes how to use the TopAccess. Using the e-Filing e-Filing Guide This guide describes how to use the e-Filing.
● About This Manual Notation used in this manual The following notations may be used in this manual. If there is no special description, Windows 7 is used as Windows, Mac OS X 10.7 is used as Mac OS X, and MB770dn is used as the machine for examples in this document. Depending on your OS or model, the description on this document may be different. • About the Administrator - Administrator: The person who makes settings of this equipment and operates the equipment.
Table of contents About the Manuals ....................................2 Interrupting copying and making other copies ....... 33 Proof copy.............................................................. 33 About This Manual ....................................4 Selecting face down/up stacker ............................. 34 Notation used in this manual................................4 Bypass Copying .................................................35 Terms in this document.............................
Table of contents CHECKING AND CANCELING THE COMMUNICATIONS...............................71 Checking Communications ................................71 Checking reserved transmissions .......................... 71 Checking communication status (log) .................... 71 Canceling the Transmission...............................72 Canceling the memory transmission...................... 72 Canceling direct transmissions .............................. 73 Canceling reserved transmissions ...................
Convenient Functions ● Convenient Functions Copy documents while saving paper Automatically rotate sent or received document data Using the duplex function or multiple page function allows you to combine several different pages onto a single page. For example, you can print 16 pages of a document onto just two pages by printing four pages on each side (multiple page), and by printing on both sides of the paper (duplex). You will save 14 pages compared to copying every page.
Convenient Functions Scan printed documents Use the machine as a network printer The full-color scanner can scan documents. Scans can be saved in shared folders on computers or USB memory (Scan to Network PC, Scan to USB Memory), or sent as attachments via email (Scan to Email). High-quality images can be printed at high speed from various applications (printing A4, black documents : MB760:47pages/min, MB770:52pages/min).
Convenient Functions Restrict the types of users who can use the machine, or the types of functions that they can use. Perform several functions at the same time The machine is capable of performing several functions at the same time, including sending a fax while copying a document, or printing from a computer while scanning a document. This allows several users to use the machine at the same time.
Convenient Functions Store frequently used functions and settings in memory. 1 • [TEMPLATE] A series of operations that is used regularly can be stored in [TEMPLATE] on the touch panel. For example, the following steps"Reduce B4 documents by 81% to A4 size, copy and sort them, and create five sets"-can be stored in [TEMPLATE] and then be completed with a single touch of a key, using fewer keystrokes and greatly simplifying operation.
1 Printing 1 Installing drivers on your computer ··························· P.12 Operating Environment ············································ P.13 Preparations to print from Windows ·························· P.14 2 Preparations to print from Mac OS X·························· P.19 PRINTING FROM WINDOWS ····································· P.21 PRINTING FROM Macintosh······································ P.
Installing drivers on your computer ● Installing drivers on your computer Connect the machine to your computer For Macintosh For Windows 1 Connected via a network Connected via USB Connected via a network Configure the IP address and other settings in Windows 2 Configure the IP address and other settings of the machine 3 Install the printer drivers 4 Add the equipment to the computer configuration Check operations from the computer 5 6 - 12 -
Operating Environment ● Operating Environment Windows Operating Environment • • • • • • • • • Macintosh Operating Environment Windows 8/8.1, Windows 8/8.
Preparations to print from Windows ● Preparations to print from Windows Memo Setup via a network (Windows) • This machine is compatible with network Plug&Play. If all connected computers are running Windows 8/Windows 7/ Windows Vista/Windows XP/Windows Server 2012/ Windows Server 2008/Windows Server 2003, or if the connected router is compatible with network Plug&Play, an IP address will be configured automatically, even if there is no server on the network.
Preparations to print from Windows (5) Select [Internet Protocol Version 4 (TCP/ IPv4)] and click [Properties]. (2) When [AutoPlay] is displayed, click [Run Setup.exe]. (3) Select the language and click "Next". 1 (4) Select the device you want to use and click "Next". (6) Enter the numbers for the IP address, subnet mask, default gateway, and DNS server, and click [OK]. 2 3 (5) Read the license agreement and click "I Agree".
Preparations to print from Windows (6) Read "Environmental Advice for Users" and click "Next". (10)Click "Finish". 1 (11) Click "Exit" button to finish. (7) Select the driver you want to install and click the "Multi Installation" button to install them all at once. 2 3 4 Select [Start] - [Control Panel] - [Devices and Printers]. Setup is complete when an icon appears in the "Devices and Printers" folder. (8) Click Network to search the device.
Preparations to print from Windows 2 Load the "Software DVD-ROM" supplied with the machine. 3 When [AutoPlay] is displayed, click [Run Setup.exe]. 4 Select the language and click "Next". 7 Read "Environmental Advice for Users" and click "Next". 1 8 Select the driver you want to install and click the "Multi Installation" button to install them all at once. 2 5 Select the device you want to use and click "Next". 3 9 6 Turn on the power of the device by following the on-screen guidance.
Preparations to print from Windows 10 Click "Next". 1 11 Click "Exit" button to finish. 2 3 [Start] - [Control Panel] - [Devices 12 Select and Printers]. Setup is complete when an icon appears in the "Devices and Printers" folder. Memo 4 • To use this machine as a printer, install any of [PCL driver], [PS driver] or [XPS driver]. • To use this machine as a facsimile, install [FAX driver]. • To use this machine as a scanner, install [Scanner driver].
Preparations to print from Mac OS X ● Preparations to print from Mac OS X (3) Enter the administrator password, and click [Install Software]. Setup via a network (Mac OS X) Note • Mac OS X and printer drivers may differ from information listed here due to driver updates. The print method (protocol) 1 There is a method available to print from Mac OS X uses Bonjour (Rendezvous).
Preparations to print from Mac OS X (3) Click [+]. (4) Click [Default] and select the machine name is displayed, then click [Add]. 1 2 (5) In [Name] Box, the name that you selected in the list is displayed automatically. Memo • Clicking [Device Settings] in the control panel, and [Printer Information] - [Network] displays the MAC address. 3 (6) Select the option device, and click [OK].
PRINTING FROM WINDOWS ● PRINTING FROM WINDOWS Setting the [Device Settings] tab manually Before Using the Printer Driver Before printing, you have to configure the following options: • Configuration Settings To use optional devices such as optional trays or the Finisher, you must first configure these devices. The features of these optional devices are not available unless you inform the system that the optional devices are installed.
PRINTING FROM WINDOWS 3 5 Display the [Device Settings] tab menu, and set the following options. Set the following options and click [OK]. 1 Tray 1 — Select the size and type of paper that is loaded in the 1st tray. Tray 2 — Select the size and type of paper that is loaded in the 2nd tray. Tray 3 — Select the size and type of paper that is loaded in the 3rd tray. Tray 4 — Select the size and type of paper that is loaded in the 4th tray.
PRINTING FROM WINDOWS 2 Note • When the User Management setting is enabled, it is used to manage a print job instead of the Department Code Management setting. In this case, a user name that has been entered to log in to your computer is used for the authentication of the print job. Therefore, you do not need to set your department code to the printer driver but you must register your user name in advance.
PRINTING FROM WINDOWS Copying the PPD file for Windows How to print The software DVD-ROM contains a printer description file for popular Windows applications. For applications not allowing the automatic installation of PPD files, copy the PPD file to a proper directory in order to enable printer-specific settings in the [Print] dialog box or the [Page] Setup dialog box. Once you have installed the printer driver and configured it properly, you can print directly from most Windows applications.
PRINTING FROM WINDOWS 3 Setting the print options on each tab according to how you want to print. Cautionary points when the [Enter the user credentials manually] option is used When this option is enabled on this equipment, you are prompted to enter your user name and password before printing a document. When the dialog box below appears, enter your user name and password, and then click [OK].
PRINTING FROM Macintosh ● PRINTING FROM Macintosh Printing from Macintosh applications Printing From Application on Mac OS X Considerations and limitations 1 2 3 4 5 • If any double-byte character is included in the user name or document name when printing is performed, the printing job is displayed with [OSX User] or [OSX Document] on the touch panel display of the equipment. The user name and document name are displayed as they are only for one-byte characters.
2 Copying 1 HOW TO MAKE COPIES ··········································· P.28 BASIC COPY MODES ··············································· P.
HOW TO MAKE COPIES ● HOW TO MAKE COPIES • In some models, automatic size detection does not work properly when K format paper is used for printing. (K format is a standard paper size in China.) • Do not place any heavy objects (8 Kg(18lb.) or over) on the document glass and do not press on it with force. • When using the RADF, be sure to place A5-size originals in a landscape direction, aligning the guides.
HOW TO MAKE COPIES Book-type originals Using the RADF (Reversing Automatic Document Feeder) You can place book-type originals on the document glass. Do not place any heavy objects (8 Kg(18lb.) or over) on the document glass and do not press on it with force. Breaking the glass could injure you. 1 2 Raise the RADF. • When scanning the duplex original with the RADF, do not put your hand on the RADF. Paper may damage the hand.
HOW TO MAKE COPIES Continuous feed mode Memo • When there are too many originals to be scanned at one time, divide the originals into several sets before copying. Place the first set of the originals and then press [CONTINUE] on the touch panel while the data of this set are being scanned. When this scanning is finished, place the next set of the originals and press the [START] button on the control panel. (If you press [CONTINUE], this button may not work shortly before scanning is finished.
HOW TO MAKE COPIES 3 If there is another original, insert it in the same way. Making Copies Basic copying procedure Make copies following the procedure below. 2 1 4 After all the originals are pulled in, press [JOB FINISH]. FC 1 2 Memo 4 3 5 • If you want to stop copying, press [JOB CANCEL]. 1 Make sure that paper is placed in the tray(s). 2 Place the original(s). 3 For the types and sizes of originals and how to place them, see the following pages: P.28 "Acceptable originals" P.
HOW TO MAKE COPIES 5 Stopping and restarting copying Press the [START] button on the control panel. Copying starts. The paper exits with its copied side down. 1 Note Press the [STOP] button on the control panel. Copying or scanning stops. • Be careful because the paper exiting area and the paper itself are hot. The menu shown below may appear when you are using particular modes. 1 FC 2 2 Press [JOB CANCEL] on the touch panel to stop copying.
HOW TO MAKE COPIES Scanning the next original during copying Interrupting copying and making other copies Even if copying is in progress or “READY (WARMING UP)” is displayed on the touch panel, you can scan the next original (auto job start). You can interrupt the copy job in progress to make other copies (interrupt copying). When restarting the interrupted job, you do not have to reselect copy modes that have been set because they are memorized in this equipment. 1 Place the original(s).
HOW TO MAKE COPIES 6 Note • If you want to change settings such as the reproduction ratio, density, original mode or 1/2-sided copying, you must finish the proof copy first. Then change these settings and scan the original again. 1 1 Place paper in the tray(s). 2 Place the original(s). 3 Select the number of copy sets and copy modes. 4 Press [PROOF COPY] on the touch panel. 2 Change the number of copy sets and copy modes as required after checking the proof copy.
HOW TO MAKE COPIES When placing copy paper, open the paper set cover then adjust the manual feeding paper guide. Current face down/up stacker Face down/up stacker auto-selection indication [OUTPUT BIN] button 1 If thick paper cannot be fed, printing takes a long time after feeding or the quality is poor, turn over the paper and place it again as shown in the figure or place fewer sheets.
HOW TO MAKE COPIES 4 Bypass copying on standard size paper Select the same size button under “COPY” as that of the paper you placed on the multipurpose tray. Copying on A4, A5 and B5 size paper (in equipment other than for North America) / Letter and Legal size paper (in equipment for North America) 1 1 Place the original(s). 2 Place the paper with its copy side face up on the multi-purpose tray. The paper size is now set.
HOW TO MAKE COPIES 6 Select the paper type. Paper type 1) Select the paper type. 2) Press [OK]. Icon ENVELOPE 1 ENVELOPE 2 ENVELOPE 3 ENVELOPE 4 7 After setting the paper size and type, press [OK]. 1 The menu returns to the BASIC menu. 8 Note • If you select a wrong paper type, this could cause a paper misfeed or significant image trouble. • When you select a paper type, you can confirm it with the icons displayed on the equipment status indication area as shown below.
HOW TO MAKE COPIES 3 6 Press the button of the same size as the paper you placed on the multi-purpose tray. Select the paper type. 1) Select the paper type. 2) Press [OK]. 1 The selected size will be registered as an “OTHER” size. 4 Press [OTHER] under “COPY”. Note • If you select a wrong paper type, this could cause a paper misfeed or significant image trouble. • When you select a paper type, you can confirm it with the icons displayed on the equipment status indication area.
HOW TO MAKE COPIES 2 Copying on an envelope Place the original on the document glass. Note • The acceptable envelope sizes are as follows: DL (110 mm x 220 mm), COM9 (3 7/8" x 8 7/8"), COM10 (4 1/8" x 9 1/2"), Monarch (3 7/8" x 7 1/2"), CHO-3 (120 mm x 235 mm), CHO-4 (90 mm x 205 mm), YOU-4 (105 mm x 235 mm) CB A Notes for using envelopes Do not use the following envelopes as they may cause paper misfeeding or damage to the equipment. 1. Badly curled, wrinkled or folded envelopes 2.
HOW TO MAKE COPIES 6 Press [SIZE SETTING] on the touch panel. Note • Every 10 copies, take the envelopes out from the face down/up stacker. the lever of the fuser unit to its 10 Return original position. Bypass copying on non-standard size paper 1 You can use non-standard size paper within the sizes shown on the right. 7 Press the button of the same size as the envelope you placed on the multi-purpose tray. 127 - 356 mm (5 - 14 inch) 2 64 - 216 mm (2.5 - 8.
HOW TO MAKE COPIES 3 Open the paper set cover, then Align the manual feeding paper guides to the paper length, and close the paper set cover. Length and width are indicated as shown on the right: 2 1 1 To call up the dimension data registered previously, press the desired button from [MEMORY 1] to [MEMORY 4], and then press [OK]. "Zoom" screen is automatically displayed. 4 Press [CUSTOM PAPER] on the touch panel.
HOW TO MAKE COPIES Registering non-standard size in the memory 1 2 1 Using the Offline Stapler You can use the stapler when installing the offline stapler. Follow the same procedure noted in steps 1 to 6 in "Bypass copying on non-standard size paper" ( P.40) . 1 Register dimensions. 1) Select a desired memory number. 2) Press [Length] and key in the value. (127mm to 356mm (5 - 14 inch)) 3) Press [Width] and key in the value. (64mm to 216mm (2.5 - 8.5 inch)) 4) Press [MEMORY].
BASIC COPY MODES ● BASIC COPY MODES Before Using Copying Functions Default settings This equipment is under its “default settings” when the power is turned ON, namely, if no setting change has been applied yet, the equipment’s settings return to the default ones when the energy saving mode is cleared or the [RESET] button on the control panel is pressed. The default settings for basic copy modes at installation are shown below.
BASIC COPY MODES Memo Paper Selection • When paper of the size you want to use is not in any tray, place it in a tray or on the bypass multi-purpose tray (MPT). Automatic Paper Selection (APS) P.35 "Bypass Copying" When copying from the RADF (Reversing Automatic Document Feeder), this equipment detects the size of an original and selects paper of the same size automatically. This function is called Automatic Paper Selection (APS).
BASIC COPY MODES 5 Copying mixed-size originals in one operation You can copy a set of originals whose widths are the same and lengths are different, using the RADF (Reversing Automatic Document Feeder). The original sizes that can be mixed are as follows: Other than North America: A4, Folio North America: Letter, Legal, Legal 13 1 Place paper in the tray(s). 2 Adjust the side guides to the widest original, and then align the originals against the side guide on the front side.
BASIC COPY MODES Setting Original Modes Density Adjustment You can make copies with the optimal image quality by selecting the following modes for your original. Original mode 1 This equipment detects the density level of originals and automatically adjusts the density level of the copied image to the optimal one. Alternatively, you can manually adjust it to the desired level.
BASIC COPY MODES 2 Enlargement and Reduction Copying Press [ZOOM] on the touch panel. You can change the reproduction ratio of copied images in the following procedures: Automatic Magnification Selection (AMS): You need to specify the copy paper size in advance. Then this equipment will detect the original size and automatically select the optimal reproduction ratio for the copy paper size.
BASIC COPY MODES Specifying both the original size and the copy paper size separately 1 Place paper in the tray(s). 2 Place the original(s). 3 Press [ZOOM] on the touch panel. Registering paper sizes to “OTHER” size If you want to select a size other than the following for the original size and copy paper size, you need to register the size as “OTHER” following the procedures below. Once you register this size, it will be specified every time you press [OTHER] on the touch panel.
BASIC COPY MODES 5 Specifying reproduction ratio manually 1 Place paper in the tray(s). 2 Place the original(s). 3 Press [ZOOM] on the touch panel. Select the desired size, and then press [OK]. 1 Note 4 • If you want to select a paper size other than the following, you need to register the size as “OTHER”. Once you register this size, it will be specified every time you press [OTHER] on the touch panel.
BASIC COPY MODES Sort/Group mode Finisher • Inner Finisher When you make more than one set of copies, they can be made to exit in the same page order as that of the originals. This mode is called the sort mode. Copies can also be made to exit grouped by page. This mode is called the group mode. Use the table below to check the available finishing modes.
BASIC COPY MODES 4 3 Select [SORT] or [GROUP], and then press [OK]. Press [FINISHING] on the touch panel. 1 5 Key in the desired number of copies. 6 Select other copy modes as required, and then press the [START] button on the control panel. 4 Select the desired stapling position from [LEFT] or [RIGHT] and then press [OK]. 2 Staple sort mode When you make more than one set of copies, the copied paper can be automatically stapled set by set. This mode is called the staple sort mode.
BASIC COPY MODES Maximum number of sheets available for stapling 4 Press [FINISHING] on the touch panel. 5 Select the desired mode from [MAGAZINE SORT]. 6 Select other copy modes as required, and then press the [START] button on the control panel. The maximum number of sheets available for stapling differs depending on the type of the finishing device installed, paper size or paper weight. Inner Finisher Paper weight 60 - 80 (16 - 20 lb. Bond) 81 - 90 g/m2 (21 - 24 lb.
BASIC COPY MODES Making a 1-sided copy 2-sided original -> 1-sided copy ( P.53) Memo • When you copy 2-sided portrait originals which open to the left/right on only 1 side of the paper, use the image direction function on the EDIT menu so that all the copied paper will exit in the proper direction. 1-sided original -> 2-sided copy ( P.54) 1 2 2-sided original -> 2-sided copy ( P.54) 3 1 Note • Use plain or THICK 1 for duplex copying. Place paper in the tray(s).
BASIC COPY MODES 4 Select the desired mode, and then press [OK]. 3 Press [2-SIDED] on the touch panel. 4 Select the desired mode, and then press [OK]. [1->1 SIMPLEX]: 1-sided original to 1-sided copy [2->1 SPLIT]: 2-sided original to 1-sided copy 1 5 2 Select other copy modes as required, and then press the [START] button on the control panel.
BASIC COPY MODES Memo Note • You can store data in an e-Filing box with the Store to eFiling function. For details, refer to the e-Filing Guide. 1 Place the original(s). 2 Press [STORAGE] on the touch panel. • You can select up to 2 of [MFP LOCAL], [REMOTE 1] and [REMOTE 2]. You can cancel the selected item by pressing the same button again.
BASIC COPY MODES Setting share folder When you press any of the buttons below, the on-screen keyboard appears. Enter with the buttons on the touch panel or the digital keys on the control panel. When you finish the entry, press [OK]. When a user who has the privilege of setting a share folder has pressed [REMOTE 1] or [REMOTE 2], the menu for specifying a directory appears. NETWORK PATH: Press this to enter a network path to the folder where the data are to be stored.
3 Fax 1 SENDING/RECEIVING A FAX····································· P.58 CHECKING AND CANCELING THE COMMUNICATIONS ············································································· P.
SENDING/RECEIVING A FAX ● SENDING/RECEIVING A FAX 3 Note Initializing the FAX is required to use the FAX for the first time. For details, refer to the Advanced Guide. Press [OPTION] and set the transmission conditions. Sending a Fax 1 2 Basic procedures This section describes the basic procedures to send a fax. For details of in-depth operations, see the page under each procedure as required. Besides the basic sending functions described in this page, there are various useful ways to send a fax.
SENDING/RECEIVING A FAX 5 To display the preview screen, press [PREVIEW]. Batch transmission function If there are multiple transmission jobs to the same recipient in memory, you can send them at once using this function, resulting in reduction of communication costs.
SENDING/RECEIVING A FAX 1 Location 1 Maximum size Paper weight Original size Document glass Length: 355.6mm (14") Width: 215.9mm (8.5") A4, A5, B5, Folio, Letter, Legal13, Legal13.5, Legal14, Statement RADF Length: 355.6mm (14") Width: 215.9mm (8.5") 60 - 105 g/m2 (15.9 27.9 lb.) A4, A5, B5, Folio, Letter, Legal13, Legal13.5, Legal14 Raise the RADF (Reversing Automatic Document Feeder), and place the original with its face down on the glass.
SENDING/RECEIVING A FAX Placing the original(s) on the RADF • The pre-entered sender information shows what is registered in the Terminal ID. Advanced Guide This section describes how to set the original(s) on the RADF (Reversing Automatic Document Feeder). When the originals are placed on the RADF, the uppermost page is the first to be scanned and sent. Sending documents of different sizes The automatic 2-sided document feeder can be used to set documents of different sizes together.
SENDING/RECEIVING A FAX Setting the transmission conditions Memo • If the recipient’s fax machine is not capable of receiving originals at the same resolution, the resolution is automatically converted before being sent to the recipient. The higher the resolution is, the longer it takes to send an original. You can set the fax transmission conditions. Memo 1 • The transmission conditions are only applied to the current transmission. They return to the default settings after the transmission.
SENDING/RECEIVING A FAX Changing the settings for each page ECM Switch the ECM (Error Correction Mode) communication ON or OFF. ECM is an internationally standardized communication mode that automatically corrects errors that occur during fax transmissions. With this setting option ON, even when the transmitted data have been affected by noise during communication, this mode allows good communication without image distortion by automatically resending the parts that have been affected.
SENDING/RECEIVING A FAX 3 Specifying the recipient Confirm the fax number displayed on the fax screen. There are various ways to specify the recipient, such as Direct entry with the control panel and Address book entry. Memo • To use the address book, you need to register recipients’ fax numbers to the book in advance. For details of the operation, refer to the Advanced Guide or TopAccess Guide.
SENDING/RECEIVING A FAX Searching by ID number • In the memory transmission mode, you can specify multiple recipients to send the same document at once. Repeat the recipient selection operation until all the recipients are selected. For the multi-address transmission, you can also specify recipients by combining with other entry methods. The number of recipients you can simultaneously specify is limited to 400.
SENDING/RECEIVING A FAX • To cancel the entered keyword, press [CLEAR]. • You can search for the desired recipient's fax number by specifying multiple keywords. • In the memory transmission mode, you can specify multiple recipients to send the same document at once. Repeat the recipient selection operation until all the recipients are selected. For the multi-address transmission, you can also specify recipients by combining with other entry methods.
SENDING/RECEIVING A FAX 4 Confirming the recipients You can confirm the recipients which you specified or delete unnecessary recipients. 1 Press [MONITOR]. Press [DESTINATION]. 1 • Make sure that you hear the dial tone from the built-in speaker. • To cancel the operation, press [MONITOR] again. 2 Note The recipient list screen is displayed. Select the recipient you want to delete, and then press [DELETE].
SENDING/RECEIVING A FAX 3 Press [OPTION] and set the transmission conditions. 2 Press [SEND]. 3 Check the fax image after the preview is displayed. Press [OK] if you send it without any change. The fax will then be sent. P.62 "Setting the transmission conditions" 4 Pick up the handset of the external telephone. 5 Use the external telephone to dial the fax number. P.64 "Specifying the recipient" Note 1 • When you use the external telephone to dial, the machine dials each number you enter.
SENDING/RECEIVING A FAX TEL / FAX auto switching Receiving a Fax Any incoming call is determined and answered as a voice call or a fax call automatically. Reception mode Incoming fax The incoming call is answered as a fax call automatically. When an incoming fax arrives, the user does not need to do anything. This section describes how to receive a fax. Refer to the appropriate section for your current reception mode. The reception mode can be set on the ADMIN menu.
SENDING/RECEIVING A FAX Memo • Set the paper in the trays. The multi-purpose tray is not available. • Regardless of whether or not the Finisher is installed, paper exits on the receiving tray. • Trays can be set for fax use only. Default setting for RX printing 1 To print the received fax, the paper with the same width as the original is used. Depending on the length of the original, “RX reduction printing” or “Discard printing” (both of them are set to ON by manufacturer default) are applied.
CHECKING AND CANCELING THE COMMUNICATIONS ● CHECKING AND CANCELING THE COMMUNICATIONS Checking communication status (log) Checking Communications You can check the log of fax transmissions and receptions. Checking reserved transmissions 1 Press [JOB STATUS]. You can check reserved fax transmissions. 1 Press [JOB STATUS]. 1 2 2 2 Select the [LOG] tab, and then press [SEND] or [RECEIVE]. Select [FAX]. 3 4 3 The list of the communication status is displayed.
CHECKING AND CANCELING THE COMMUNICATIONS 2 • To print the log of transmissions or receptions, press [JOURNAL]. Advanced Guide • In the “Status” column, the status is indicated as follows: OK: Transmission or reception succeeded. The confirmation screen for the deletion is displayed. Press [YES]. 4-digit error code: Transmission or reception failed.
CHECKING AND CANCELING THE COMMUNICATIONS 2 The confirmation screen for the next original is displayed. Press [JOB CANCEL]. The scanning and transmission are stopped. Canceling reserved transmissions You can display the list of the reserved transmissions, and cancel the reserved transmissions that are in the queue or in progress. 1 Press [JOB STATUS], and then select the [FAX] tab. The list of the reserved transmissions is displayed.
CHECKING AND CANCELING THE COMMUNICATIONS 3 The confirmation screen for the deletion is displayed. Press [DELETE].
4 Scanning 0. 1 BASIC OPERATION ················································· P.
BASIC OPERATION ● BASIC OPERATION 6) [JOB STATUS] Press this button when you want to monitor your copy, fax, scan, and/or print jobs or view the job logs. P.88 "Viewing the scan job status" P.88 "Viewing the scan job log" Viewing Touch Panel for Scan Menu When you press the [SCAN] button on the control panel, the SCAN menu is displayed on the touch panel. 7) [SCAN] Press this button to perform scanning. 1 8) [PREVIEW] Press this button when you want to preview your scans.
BASIC OPERATION The available settings in the scan mode and their factory defaults are listed in the table below. Settings Color Mode Resolution Original Mode Rotation Single/2-sided Scan Original Size Compress Omit Blank Page Outside Erase Range Adjustment Exposure Contrast Background Adjustment Sharpness Saturation RGB Adjustment Red (R) Green (G) Blue (B) • To prevent loss of data, we recommended that you back up the data saved in the equipment’s hard disk.
BASIC OPERATION • To store the scan in the equipment’s shared folder, proceed to step 4. • To store the scan in a network folder, proceed to step 5. Memo • If saving data in a network folder is enabled by the administrator, you can select 2 file destinations from [MFP LOCAL], [REMOTE 1] and [REMOTE 2]. Note 6 • Storing data in a network folder requires the administrator to set the equipment configuration. For details, refer to the TopAccess Guide.
BASIC OPERATION 8 Select a folder for the remote destination. When you select [FTPS]: Enter the log-in user name for the FTP server if required. • [PASSWORD] When you select [FTP]: Enter the log-in password for the FTP server if required. When you select [SMB]: Enter the password for accessing the network folder if required. When you select [NetWare IPX] or [NetWare IP]: Enter the log-in password for the NetWare file server if required.
BASIC OPERATION 10 Press [SCAN]. Memo •Pressing adds a meaningful number, such as date and time, to the file name. The number is assigned according to the format selected for the Date Format setting, which is available for the administrator on TopAccess. For details, refer to the TopAccess Guide. •The trailing characters in a file name (maximum 74) may be deleted depending on the type of letters used. 1 2 3 4 5 6 • FILE FORMAT [PDF] — Press this button to store your scan as a PDF file.
BASIC OPERATION 4 • If the number of jobs waiting to store scans in the equipment's hard disk exceeds 20, a message appears to indicate that the equipment’s memory is full. In this case, wait a while until memory becomes available again or delete unnecessary jobs from [JOB STATUS]. P.88 "Viewing the scan job status" On the AUTHENTICATION screen, complete the user authentication. 1) Press [USER NAME] and enter the user name. 2) Press [PASSWORD] and enter the password. 3) Finally, press [OK].
BASIC OPERATION 6 Specify the e-mail address(es) that you want to send to. • Pressing adds a meaningful number, such as date and time, to the subject. For details, refer to the TopAccess Guide. 1) Press [INPUT @]. 2) Enter an e-mail address using the keyboard and digital keys, and then press [OK] to set the entry. 3) Finally, press [OK]. 8 If necessary, make the following settings for the attached file. 1) Press [FILE NAME] and change the file name.
BASIC OPERATION Memo Memo •XPS files are supported only by the following operating systems: - Windows Vista - Windows 7 - Windows 8 - Windows Server 2012 - Windows Server 2008 SP1 or later versions - Windows XP SP2 or later versions with .NET Framework 3.0 installed - Windows Server 2003 SP1 or later versions with .NET Framework 3.0 installed •If the forced encryption setting is enabled, PDF is the only available file format. • Pressing [FROM ADDRESS] or [FROM NAME] displays an on-screen keyboard.
BASIC OPERATION 3 Note • When the equipment has scanned more than 1000 pages in a job, the “The number of originals exceeds the limits. Will you save stored originals?” message appears. If you want to save the scans, press [YES]. • When the temporary workspace is full on the equipment’s hard disk, a message appears and the job is canceled. The available workspace can be viewed on the TopAccess [Device] tab.
BASIC OPERATION 5 Define the settings for the new file as required. Memo •XPS files are supported only by the following operating systems: - Windows Vista - Windows 7 - Windows 8 - Windows Server 2012 - Windows Server 2008 SP1 or later versions - Windows XP SP2 or later versions with .NET Framework 3.0 installed - Windows Server 2003 SP1 or later versions with .NET Framework 3.0 installed •If the forced encryption setting is enabled, PDF is the only format available.
BASIC OPERATION 7 If the screen below appears, place another original on the document glass and press [SCAN] or the [START] button to continue scanning. To finish the job, press [JOB FINISH], followed by the [RESET] button. Scan Driver Installation WS Scan uses the WIA Scan Driver included with Windows operating systems such as Windows Vista. The WIA Scan Driver is automatically installed to your client computer when you install client software for Web Service Printing.
BASIC OPERATION 4 Using scans saved in MFP LOCAL Select the client that fits your needs, and then press [SCAN]. When you select [MFP LOCAL] to save your scans, they are stored in the equipment’s shared folder named “file_share.” You can access this folder from a computer running a Windows OS or Mac OS X 10.3.x or later. Note • The equipment’s shared folder cannot be accessed from Mac OS X 10.2.x or earlier because these versions do not support SMB.
BASIC OPERATION Using scans saved in USB storage device When you select [USB] to save your scans, they are stored in the USB storage device connected to the equipment. When you save your scans in the USB storage device, a subfolder is automatically created. The name of the sub-folder depends on how you operate the Scan to USB function. 1 In the list, you can view each job’s destination/file name, agent (scan function), date and time, number of pages, and current status.
5 Utilities that can be used with this machine 1 List of Utilities························································· P.
List of Utilities ● List of Utilities Common Utilities for Windows/Macintosh You can use the following utilities. For details, refer to the Utility Guide.
6 Index 1 2 3 4 5 6
1 2 A D I Advanced Guide ................................... 2 Alert Message Display Area ............... 76 AMS (Automatic Magnification Selection) ........................................ 47 [APS] ................................................... 44 APS (Automatic Paper Selection) ....... 44 Auto job start ....................................... 33 Automatic Paper Selection (APS) ....... 44 Date and Time .................................... 76 Default settings .............................
PHOTO ....................................... 46 TEXT ........................................... 46 TEXT/PHOTO ............................. 46 ORIGINAL SIZE .................................. 62 Original size ........................................ 77 Original stopper .................................. 30 Originals acceptable originals .................... 28 mixed-size originals .................... 45 placing ......................................... 28 using the RADF ...........................
July 2014 45611202EE Rev3
