MC350/MC360 User’s Guide
PREFACE Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it.
EMERGENCY FIRST AID Take care with toner powder: If swallowed, give small amounts of cold water and seek medical attention. DO NOT attempt to induce vomiting. If inhaled, move the person to an open area for fresh air. Seek medical attention. If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention. Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing.
CONTENTS Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2 Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3 Manufacturer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3 Importer to the EU/authorised representative. . . . . . . . . . . . . . . . . . . . .3 Environmental information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Adding a group entry to the address book . . . . . . . . . . . . . . . . . . . . . .50 Deleting a group address entry from the address book . . . . . . . . . . . . .51 Modifying a group address entry from the address book. . . . . . . . . . . . .51 Access control . . . . . . . . . . . . . . . . . . . . . . . . . . Enabling access control . . . . . . . . . . . . . . . . . . Logging in . . . . . . . . . . . . . . . . . . . . . . . . . . . Logging out . . . . . . . . . . . . . . . . . . . . . . . . . .
Paper handling . . ColorSync. . . . . . Cover page . . . . . Paper source. . . . Print quality . . . . Colour . . . . . . . . Printer setup options Printer options . . Print control . . . . Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
NOTES, CAUTIONS AND WARNINGS NOTE A note provides additional information to supplement the main text. CAUTION! A caution provides additional information which, if ignored, may result in equipment malfunction or damage. WARNING! A warning provides additional information which, if ignored, may result in a risk of personal injury.
ABOUT THIS GUIDE DOCUMENTATION SUITE This guide is part of a suite of online and printed documentation provided to help you become familiar with your product and to make the best use of its many powerful features. The documentation is summarised below for reference and is found on the DVD unless indicated otherwise: > Installation Safety booklet: provides information for safe use of your product. This is a paper document that is packaged with the product and should be read before setting up your machine.
ON-LINE USAGE This guide is intended to be read on screen using Adobe Reader. Use the navigation and viewing tools provided in Adobe Reader. There are many cross-references within this book, each highlighted as blue text. When you click on a cross-reference the display will instantly jump to the part of the manual containing the referenced material. By using the before.
INTRODUCTION Congratulations on choosing this Multi Function Product (MFP). It has been designed with advanced features, to give you clear, vibrant colour prints and crisp black and white pages at high speed, on a range of office print media. With this MFP, you can instantly scan paper-based documents and deliver the electronic image to various destinations including email addresses, printers, ftp servers, facsimile machines, USB memory stick, or someone else's computer on the network.
MFP OVERVIEW FRONT VIEW 2 1 3 4 5 6 9 8 7 1. Scanner bed. 6. Output stacker, face down. Standard printed copy delivery point. Holds up to 150 sheets of 80g/m². 2. Automatic Document Feeder (ADF) Unit. 7. Standard paper tray with level indicator. Holds up to 250 sheets of 80g/m². 3. ADF Paper Tray. Max. 50 sheets A4 at 60 - 120g/m². 8. Multi purpose feeder tray (shown closed). Used for feeding heavier paper stocks, envelopes and other special media.
REAR VIEW This view shows the connection panel and the rear output stacker. 7 8 LAN TEST TEL LINE 1 2 3 4 1. USB connection. 5 6 5. IEC (CE22) AC power connection. 2. Local Area Network connection. 6. AC Power ON/OFF switch. 3. MC360: Local Telephone handset connection. 7. Automatic Document Feeder (ADF). 4. MC360: Telephone line connection. 8. Rear paper stacker (closed). When the rear paper stacker is folded down, paper exits through the rear of the printer and is stacked here face up.
CONTROL PANEL 3 5 9 abcd@d Done a b c d e f g h i j k l m n o p q r s t u v w x y z 1 1. Keypad 2. LEFT key 2 4 6 7 8a 8b Used to enter numbers, upper-case/lower-case letters and symbols in the Entry Line. Refer to “Character switching” on page 14 for further details. When in switching Mode: Returns the display to the Function Selection screen or Scan Sub Function Selection screen from the Stand-by screen. When Setting up: Increments the value of the tree structure. 3.
3 5 9 abcd@d Done a b c d e f g h i j k l m n o p q r s t u v w x y z 1 9. STOP Key 2 4 6 7 8a 8b Stops the function being executed. Stops Copy. Stops Scan to E-mail/ USB Memory/ Network PC. Stops Fax Send. Cancels Print Job. Recover from Error/Warning states: Used to confirm error messages (when an error that does not need recovery operation has occurred). Recovering from Error/Warning states.
CHANGING THE DISPLAY LANGUAGE The default language used by your MFP for display messages is English. If required, this can be changed using the Panel Language Setup utility.
GETTING STARTED RELEASING THE SCANNER LOCK CAUTION! Make sure the scanner is in the UNLOCKED position before operating. 1. Open the document cover. 2. Move scan lock lever to UNLOCKED position. NOTE If you need to transport or move your MFP for any reason; 1. Ensure the scanning head is in the left most position, then turn off the MFP. 2. Move the scan lock lever to the LOCKED position. SWITCHING OFF CAUTION! Do not turn off the power switch suddenly as this may damage your MFP. 1.
INSTALLING DRIVERS AND UTILITIES Install the appropriate drivers for your connection type: > Network connection; install the printer driver > USB connection; install the printer driver and the TWAIN driver NOTE Mac OS X; install the printer driver only. NOTE You must be logged on as an administrator or a member of the Administrators group in order to complete this procedure. If your computer is connected to a network, network policy settings may also prevent you from completing this procedure.
2. Plugging the printer in first and performing a “Plug and play” type of installation. In this case you must install the TWAIN driver first. NOTE > The Oki driver installer program is the recommended installation method. > “Plug and play” installation only applies when connecting to your machine via USB. Plug and play installation The MFP is a “dual device” - Windows sees it as a scanner and a printer.
5. Next install the printer driver. a c b d MAC - PRINTER DRIVER The information in this section is based on Mac OS X Leopard (10.5). Other versions may appear slightly different, but the principles are the same. 1. Insert the DVD-ROM and run the Oki driver installer program. 2. Follow the on-screen instructions to install the printer driver. 3. Attach the printer to a USB port of your computer. 4. Switch on the printer. 5. Choose Apple Menu > System Preferences > Print & Fax. 6.
10. Select your printer model and click Add. 11. The printer is added to the list of printers. 12. Restart your computer. FAX DRIVER (MC360 ONLY) The fax driver allows you to send faxes directly from your computer without printing the document first. Windows XP has built-in fax support - you can use your computer's modem to send faxes directly from your computer. With Oki's fax driver you are sending the fax data from your computer to the MFP, and then the MFP automatically sends the document.
HOTKEY UTILITY - WINDOWS ONLY NOTE The Hotkey utility only works via USB connections. The Hotkey utility enables the MFP to receive one key touch commands from a locally connected computer (“Pull Scan”). Installation of the Hotkey utility is optional and can be found on the DVD under the Utilities folder. Information on using the Hotkey utility can be found in “Scan to PC” on page 62. Setting up the Hotkey Utility 1.
(e) Choose an event from the Select an event drop-down menu. (f) In the Actions field, click Start this program and choose HotKey from the drop-down menu. (g) Click Apply. (h) Repeat steps e to g for each event, e.g. Scan to Application, E-mail, Folder and PC-Fax. (i) Click OK to confirm. MFP SETUP TOOL - WINDOWS ONLY Installation of the MFP setup utility is optional and can be found on the DVD under the Utilities folder.
PAPER RECOMMENDATIONS Your MFP will handle a variety of print media, including a range of paper weights and sizes. This section provides general advice on choice of media, and explains how to use each type. The best performance will be obtained when using standard 75~90g/m² paper designed for use in copiers and laser printers. A suitable type is Color Copy by Mondi. Use of heavily embossed or very rough textured paper is not recommended.
The multi purpose tray can feed paper widths as small as 105mm and lengths up to 1200mm (banner printing - MC360 only). For paper lengths exceeding 356mm (Legal 14in.) use paper stock between 90g/m² and 128g/m² and the face up (rear) paper stacker. When using the multi purpose tray, feed each sheet of paper or envelope one-by-one, rather than stacking them. This helps to avoid paper jams. Watermarked or headed paper should be loaded print side up and top edge into the printer.
FACE DOWN STACKER The face down stacker on the top of the printer can hold up to 150 sheets of 80g/m² standard paper and can handle paper stocks up to 120g/m². Pages printed in reading order (page 1 first) will be sorted in reading order (last page on top, facing down). FACE UP STACKER The face up stacker at the rear of the printer should be opened and the tray extension pulled out when required for use. In this condition paper will exit via this path, regardless of driver settings.
Use the level indicators (a and b) as a guide. For letter headed paper load face down with top edge towards the front of the printer. b a 4. Adjust the rear stopper (a) and paper guides (b) to the size of paper being used. A6 paper uses area (c). a c b 5. If you are using A6 paper, re-position the rear paper guide to the front slot.
6. Close the cassette tray gently. To prevent paper jams: > Do not leave space between the paper and the guides and rear stopper. > Do not overfill the paper tray. Capacity depends on the type of paper stock. > Do not load damaged paper. > Do not load paper of different sizes or types at the same time. > Do not pull the paper tray out during printing. > Close the paper tray gently.
MULTI PURPOSE TRAY The multi purpose tray is used for printing on media such as envelopes, non-standard media, A5, A6, and heavyweight paper (see “Multi purpose tray” on page 23). 1. Open the multi purpose tray. 2. Adjust the paper guides (a) to the size of paper you are going to print on, using the markings on the paper platform. a 3. Position a sheet of paper on the paper platform so that it is gripped in place. > Load your chosen media one sheet at a time.
CONFIGURING YOUR MACHINE... MINIMUM CONFIGURATION REQUIREMENTS To make the best of this MFP, the following configuration is required: To send faxes (MC360): A PSTN telephone line connection. To send e-mails: > TCP/IP network. > A SMTP and an optional POP3 server. > Default “From” Address (this MFP’s Address). To file document(s) via intranet > FTP or CIFS Protocol environment. > Windows 2000, Windows XP, Windows Vista, or FTP server.
NETWORK SET UP The MFP has to be set up properly on your network to perform scan to e-mail and other functions. In order for other network devices to find the MFP on the network, the following network parameters have to be set: IP Address Set: IP Address: . . Subnet mask:. . . . Gateway IP:. . . DNS server:. . . SMTP server:. . . . . SMTP port:25 POP3 server: . POP3 Port:110 Explanation: 1. IP Address Set: Choose Auto to obtain IP/subnet/gateway addresses automatically from DHCP server.
7. DNS server: NOTE DNS (Domain Name System). The DNS server identifies hosts via names instead of IP addresses. If the DNS server is available on your network, you can enter the domain name instead of digits for your SMTP or POP3 servers, such as Pegasus.com.tw instead of 120.3.2.23. This is the IP address of DNS Server assigned by your network administrator. 8. POP3 Server: The IP address of your POP3 server. 9. POP3 Port The port number of your POP3 Server.
8. To confirm, press the Enter key. NOTE To cancel the IP address, press the Stop key until you exit the menu without saving the changes. CONFIGURATION There are a number of configuration options available which allow you to change the scanner, fax and printer settings to suit your own needs. There are three methods of configuring your MFP: > From the MFP’s web page. > From the MFP’s Setup Tool utility. > From the MFP control panel.
...FROM THE SETUP TOOL UTILITY If you have not already done so, install the setup tool utility as described in “MFP setup tool - windows only” on page 22. NOTE The Administrative Settings are blocked by a password. Refer to “Preconfiguration information” on page 29. ...FROM THE CONTROL PANEL 1. Press the Down arrow key (1) on the control panel until Menu is highlighted, then press Enter (2). 2. Press the Down arrow key (1) until Admin Setup is highlighted, then press Enter (2).
Copy function This is the default mode on Power up, with Access Control disabled. Use the Down arrow key to select other functions and Enter to select an option. Default option (if relevant) is highlighted. LEVEL 2 DESCRIPTION OPTIONS Copies: Number of copies required (default 1) 1 to 99 100% Reduce/enlarge copy A4->A5 Leg14->Let Leg13.5->Let Leg13->Let A4->B5 Fit to page 100% B5->A4 Let->Leg13 Let->Leg13.5 Let->Leg14 A5->A4 Custom A4 Printer section paper size Legal13, Legal13.
Scan/scan to function Use the Down arrow key to select this function and Enter to select option. E-mail LEVEL 2 DESCRIPTION OPTIONS Check Address Displays the default address (set by the administrator).
Network PC NOTE The MFP must be connected to a Network server to enable Scan to Network PC to be set up. Profiles can be created and managed using the machine’s web page or the MFP Setup Tool. LEVEL 2 DESCRIPTION Profile If any profiles have been created the list will be displayed. Max 20 profiles can be created.
Menu function LEVEL 2 ITEM View Information Print Count Scan Count Fax Count (MC360 only) Supplies Life Network DESCRIPTION/OPTIONS Color Pages Displays the number of colour pages printed Monochrome Pages Displays the number of mono pages printed Tray1 Displays the number of pages printed from the paper cassette tray Manual Feeder Displays the number of pages printed via the Manual paper tray Total Pages self explanatory Pages Scanned self explanatory Total ADF Pages self explanatory A
LEVEL 2 ITEM View Information cont.
LEVEL 2 ITEM Admin Setup cont.
LEVEL 2 ITEM Admin Setup cont. Mail Server Setup LDAP Server Setup DESCRIPTION/OPTIONS SMTP Server user defined SMTP Port 25 POP3 Server user defined POP3 Port 110 Authentication Method No/SMTP/POP Login Name user defined Password user defined Server Settings LDAP Server user defined Port Number 389 Timeout 10 ~ 30 ~ 120 Max.
LEVEL 2 ITEM Admin Setup cont. Fax Setup (MC360) cont. DESCRIPTION/OPTIONS Basic Setup cont. Tel Priority Mode On/Off CNG Detection On/Off T/F Timer Prg. 20seconds, 35seconds Remote Receive No.
LEVEL 2 ITEM Printer Menu cont. Printer Adjust DESCRIPTION/OPTIONS Print Position Adjust Copy Menu Scanner Menu Manual Timeout Off/30/60/120/180/240/300 secs. Wait Timeout Off/5/10/20/30/40/50/60/90/120/150/180/ 210/240/270/300 secs. Low Toner Continue/Stop Jam Recovery On/Off Paper Black Setting -2 ~ 0 ~ +2 Paper Colour Setting -2 ~ 0 ~ +2 SMR Setting -3 ~ 0 ~ +3 BG Setting -3 ~ 0 ~ +3 X Adjust -2.00 ~ 0.00 ~ +2.00 millimeter Y Adjust -2.00 ~ 0.00 ~ +2.
LEVEL 2 ITEM DESCRIPTION/OPTIONS Scanner Menu (cont.
SETTING THE FAX FACILITY INITIAL SET UP The following parameters must be set before using the fax function on your MFP: > Date and time > Country code > Local phone number > Sender ID There are other parameters that can be adjusted to suit your personal preferences later if required, refer to fax set up table for details (See “Advanced set up” on page 45). To set fax parameters: 1. Using the Down arrow key, scroll to Menu and press Enter. 2.
ADVANCED SET UP Your machine offers a multitude of features which reduce the time required for manual operation and make fax communications more efficient. Adding a speed dial entry to the phone book The machine can hold up to 100 speed dial numbers in the phone book. To add a new speed dial number to the phone book: 1. Using the Down arrow key, scroll to Menu and press Enter. 2. Using the Down arrow key, scroll to Fax Menu and press Enter. 3.
9. Using the keypad or arrows keys and the on-screen keypad, type in the name. NOTE The maximum length of name is 16 characters. 10. Highlight Done and press Enter. 11. Using the Down arrow key, scroll to Done and press Enter to confirm and add your entry to the phone book. 12. Press the Left arrow key to exit the menu. Deleting a speed dial entry from the phone book To delete a speed dial entry from the phone book: 1. Using the Down arrow key, scroll to Menu and press Enter. 2.
Automatic redial You can set the fax to automatically redial if the initial fax transmission fails. The machine will redial on: > Line busy > No answer > Communication error To set auto-redial: 1. Using the Down arrow key, scroll to Menu and press Enter. 2. Using the Down arrow key, scroll to Admin Setup and press Enter. 3. Using the arrow keys and on-screen keypad, enter the Administrator password. Highlight Done and press Enter. 4.
Adding a telephone handset If you want to add a telephone handset to your MFP, connect the line to the Tel socket (in certain countries it may be necessary to use a telephone plug adaptor). You will also need to update the telephone settings to set the ring response: 1. Using the Down arrow key, scroll to Menu and press Enter. 2. Using the Down arrow key, scroll to Admin Setup and press Enter. 3. Using the arrow keys and on-screen keypad, enter the Administrator password.
MANAGING THE ADDRESS BOOK The following section describes how to add/remove/modify Email addresses to/from the Address Book. ADDING AN EMAIL ADDRESS ENTRY TO THE ADDRESS BOOK The machine can hold up to 100 email addresses in the address book. To assign a new email address to the address book: 1. Using the Down arrow key, scroll to Menu and press Enter. 2. Using the Down arrow key, scroll to Scanner Menu and press Enter. 3. Using the Down arrow key, scroll to Address Book and press Enter. 4.
MODIFYING AN EMAIL ADDRESS ENTRY FROM THE ADDRESS BOOK To edit an email address entry from the address book: 1. Using the Down arrow key, scroll to Menu and press Enter. 2. Using the Down arrow key, scroll to Scanner Menu and press Enter. 3. Using the Down arrow key, scroll to Address Book and press Enter. 4. Press Enter to select Email Address. 5. Using the arrow keys, scroll to the required email address and press Enter. 6. If required, press Enter to select Address. Update the details: 7.
DELETING A GROUP ADDRESS ENTRY FROM THE ADDRESS BOOK To delete a group address entry from the address book: 1. Using the Down arrow key, scroll to Menu and press Enter. 2. Using the Down arrow key, scroll to Scanner Menu and press Enter. 3. Using the Down arrow key, scroll to Address Book and press Enter. 4. Using the Down arrow key, scroll to Group Address and press Enter. 5. Using the arrow keys, scroll to the required group address and press Enter. 6.
ACCESS CONTROL The operation and functionality of this machine can be limited to authorised personnel only by the simple introduction of a 4-9 digit PIN (Personal Identification Number). This is known as Access Control. The greater the number of digits in the PIN - the more secure it is. Your MFP supports the following PIN types: > Administrator PIN; This is the PIN for the system administrator(s).
2. Using the Down arrow key, highlight Yes and then press Enter to confirm. The display reverts to the Enter PIN screen. NOTE When the MFP control panel is left inactive for a prescribed length of time, the display automatically reverts to the Enter PIN screen if Access Control is enabled. OPERATION TIME-OUT > When the MFP control panel is left inactive for a prescribed length of time (Operation Time-out), the display automatically reverts to the Idle screen if Access Control is disabled.
OPERATION With its intuitive control panel, this Multi Function Product (MFP) is designed to be easy to use. NOTE If Access Control has been enabled, you will first have to enter your Password/ PIN. MULTI-TASKING Your machine can handle more than one task at a time. The table below details which combination of tasks can be performed.
LOADING DOCUMENT(S) The MFP can scan/copy/send document(s) either from the ADF (Automatic Document Feeder) or on the glass. If you need to send multiple pages, load your papers in the ADF. The ADF can hold up to 50 pages at one time. If you need to scan/copy/send pages from books, newspaper clippings, or paper with wrinkles or curls, place them on the glass.
PLACING DOCUMENT(S) ON THE GLASS 1. Open the document cover. 2. Place your document with the text face DOWN on the glass and align the top of the page to the upper-left corner. 3. Close the document cover.
COPYING NOTE Factory default setting is Copy mode. BASIC OPERATION 1. Place your document(s) with the text face Up in the ADF or face Down on the glass. 2. Set your scanning options as required. For further details refer to the following sections. 3. Then press the Start button (monochrome or colour option). NOTE When using the ADF, in order to prevent paper jams, if you wish to cancel the copy process, press the Stop/Cancel button once to stop the process and a second time to eject the paper.
b. The setting displayed, mm or inch, depends on the setting in Admin Setup System Setup - Unit of Measure in Menu Mode. If Edge Erase is set to other than “0 mm” or “0.00 in,” Reduce/Enlarge always defaults to “100%,” N-up to “1in1,” and Margin Shift-Right/Bottom to “0 mm (0.00 in)”. c. Any parts of the image that do not fit on the paper as a result of this setting, are not printed. The setting displayed, mm or inch, depends on the setting in Admin Setup - System Setup - Unit of Measure in Menu Mode.
SCANNING BASIC OPERATION 1. Place your document(s) with the text face Up in the ADF or face Down on the glass. 2. Select Scan mode using the Down arrow button on the control panel. 3. Press Enter. 4. Press the Down arrow key and select the scan destination from the following options: > E-mail > USB memory > Network PC > PC 5. Set your scanning options as required. For further details refer to the following sections. 6. Then press the Start button (monochrome or colour option).
9. Set the subject from either: > Subject List > Screen Entry 10. Using the Down arrow key, scroll to File Name and press Enter. 11. Using the keypad or arrow keys and the on-screen keypad, type in the file name. 12. Highlight Done and press Enter. 13. If required, adjust the density setting: 14. 15. (a) Using the Down arrow key, scroll to Density and press Enter. (b) Highlight the required setting and press Enter.
6. Using the keypad or arrows keys and the on-screen keypad, type in the name. NOTE Up to 64 characters (Single byte character) can be entered. If you do not enter a file name, the default file name is used. See “Default File Name” on page 43. If you do not enter a file name, and you have not specified a default file name, the file name used by the machine default is “Image” (each subsequent file will increment, image00001, image00002, and so on.). 7. Highlight Done and press Enter. 8.
3. Using the Down arrow key, scroll to Network PC and press Enter. The file server profile list is displayed. If no profiles exist, the profile list is blank. 4. Using the arrow keys, scroll to the required profile (filing destination) and press Enter. 5. Press the colour or mono Start button. SCAN TO PC NOTE Ensure that the Hotkey Utility is installed and set up first. Refer to “Hotkey utility - windows only” on page 21.
saved in the specified folder and is ready for the software to send as an attachment. Complete the data on screen and send. 5. Press the colour or mono Start button. Pull scan Double click the Hotkey Icon on your desktop. The Hotkey console (below) displays.
FAXING (MC360) BASIC OPERATION SEARCHING THE PHONE BOOK To search the contents of the phone book you can either: > Use the arrow keys to scroll through the list and highlight the required entry. NOTE Lists of Speed Dials and Group Dials that have been added to the Phone Book are displayed in the order Group Dial (G00~09) and Speed Dial(#00~#99). > Using the keypad to type in a search character, for example the first letters of the name.
> Press the Left arrow key to exit the list. 5. Press the Start button to send your document(s). NOTE If you wish to cancel faxing, press Stop to abort the operation. Fax transmissions are sent in black and white only. ADVANCED OPERATION CHANGING THE FAX QUALITY The machine is preset to “Standard”. If required, you can select Fine, Extra Fine or Photo to improve the fax quality. To change the fax quality: 1. Follow “Sending a fax” process steps 1 to 4. 2.
DOCUMENT SIZE The machine is preset to “A4” size. To change document size: 1. Follow “Sending a fax” process steps 1 to 4. 2. Using the Down arrow key, scroll to *A4 and press Enter. 3. Using the Down arrow key, scroll to the required document size and press Enter. 4. Press the Start button to send your document(s). NOTE After you have completed your fax operation, the machine will automatically return to the preset value. MANUAL SEND NOTE You must have an external handset installed.
FAX RECEIVING Your MFP is set to receive faxes automatically, if you wish to change the reception mode refer to “Reception mode” on page 47 for details. Automatic fax receive (default mode) When the MFP is in automatic fax receive mode: > When ringing - Receiving Start is displayed on screen. > While it is receiving a Fax - Fax Receiving, sender's Fax no., and the number of received pages are displayed until the reception of data from all pages is completed.
TAD interface Telephone Answering Device Mode (TAD): Use this mode if you want the machine and a telephone answering machine to share the same phone line. Like Telephone/Fax mode, the Telephone Answering Device mode detects whether an incoming call is a fax or voice call. Refer to “Adding a telephone handset” on page 48 for more information. To set up TAD mode: 1. Using the Down arrow key, scroll to Menu and press Enter. 2. Using the Down arrow key, scroll to Admin Setup and press Enter. 3.
PRINTING A FAX ACTIVITY REPORT 1. Using the Down arrow key, scroll to Menu and press Enter. 2. Using the Down arrow key, scroll to Admin Setup and press Enter. 3. Using the arrow keys and on-screen keypad, enter the Administrator password. Highlight Done and press Enter. 4. Press Enter to select System Setup. 5. Using the Down arrow key, scroll to Report Full Print and press Enter. 6. Using the Up arrow key, scroll to On and press Enter. 7. Press the Left arrow key twice to exit the menu. 8.
SENDING A FAX FROM YOUR PC NOTE You must have the fax driver installed on your PC. Download the latest fax driver from www.okiprintingsolutions.com. 1. From your application’s File menu, select Print. 2. In the Select Printer window, highlight the fax driver option. 3. Press the Preferences button to display the fax driver window. 4. On the Setup tab: 5. 6. (a) Select the appropriate media size from the drop-down menu. (b) Set the resolution quality to Fine, Normal or Fast.
7. On the Recipient tab: (a) Click the Recipient... button. (b) Select a fax number from the Phone book panel on the right hand side. Refer to “Adding fax numbers to the phone book” on page 72. (c) Press the Add button to add this number to the recipient list. (d) Repeat b and c as required to create the recipient list. (e) If you need to remove a number from the recipient list, highlight the appropriate name and then press the Delete button.
ADDING FAX NUMBERS TO THE PHONE BOOK To add a fax destination number to the phone book: 1. From your application’s File menu, select Print. 2. In the Select Printer window, highlight the fax driver option. 3. Press the Preferences button to display the fax driver window. 4. Click the Phone book... button. The phone book screen displays. 5. Select FAX number -> New (FAX number). 6. Type in the fax number destination Name. 7. Type in the required FAX number. 8. If required, type in a Comment.
8. Add recipients to the group list: NOTE Maximum 100 recipients in any one group. (a) Select a fax number from the Phone book panel on the right hand side. NOTE You can add a new fax number directly by clicking the New (FAX number)... button and adding an entry to the phone book panel. 9. (b) Press the Add-> button to add this number to the group list. (c) Repeat steps a and b as required to create the group list.
PRINTING SETTINGS IN WINDOWS Your printer’s operator panel menus provide access to many options. The Windows printer driver also contains settings for many of these items. Where items in the printer driver are the same as those in the operator panel menus, and you print documents from Windows, the settings in the Windows printer driver will override those items in the operator panel menus. The illustrations in this chapter show Windows XP.
Poster printing will print large pages as tiles spread over multiple sheets. 5. For two-sided printing, you can choose to flip the page by the long edge or the short edge. Refer to “2-sided printing” on page 79. 6. If you have changed some printing preferences before and saved them as a set, you can recall them to avoid having to set them individually each time you need them. 7. A single on-screen button restores the default settings. JOB OPTIONS TAB 1.
COLOUR TAB 1 2 4 3 5 1. Control over the colour output of your printer may be performed automatically, or for advanced control, by manual adjustment. The automatic setting will be appropriate in most cases. The other options in this window only become visible when you select a choice other than Auto. 2. You can choose from a range of colour matching options, depending on the image source for your document.
SETTING FROM WINDOWS CONTROL PANEL When you open the driver properties window directly from Windows, rather than from within an application program, a somewhat more extensive range of settings is provided. Changes made here will generally affect all documents you print from Windows applications, and will be remembered from one Windows session to the next. GENERAL TAB 1 2 3 1. This area lists some of the main features of your printer. 2.
printing, causing the print job to pause for more than a short period, the printer could prematurely assume that the document has finished. Selecting this option would prevent that situation, but printing will be completed a little later, as the start is delayed. 5. This is the opposite choice to the one above. Printing starts as soon as possible after the document begins spooling. 6. This specifies that the document should not be spooled, but printed directly.
2-SIDED PRINTING To carry out 2-sided, or Manual Duplex Printing you must pass paper through the printer twice. You can carry out 2-sided printing using the Cassette Tray or the Multi Purpose Tray. 2-sided Printing is supported on Windows operating systems only. Manual duplex printing using the cassette tray 1. Ensure that there is enough paper in the cassette tray to carry out the print job. 2. Select File > Print and click the Properties button.
Manual duplex printing using the Multi Purpose Tray NOTE When using the Multi Purpose Tray, feed pages one sheet at a time. 1. Select File > Print to display the Print dialog box. 2. Click the Properties button. On the 2-sided printing drop down menu, select either Long Edge or Short Edge according to your printing preferences. If you require further information, click the Duplex Help button. 3. Position the paper guides on the Multi Purpose Tray according to the paper size. 4.
PRINTING SETTINGS IN MAC OS X The information in this section is based on Mac OS X Tiger (10.4). Other versions may appear slightly different, but the principles are the same. SETTING PRINTING OPTIONS You can choose your printer and select options for how you want your documents to print from the Print dialog box. To set your printer options: 1. Open the document you want to print. 2. To change the paper size or page orientation, select File > Page Setup.
2. To change the paper size or page orientation, select File > Page Setup. 3. Select Save As Default from the Settings drop-down menu. 4. Select File > Print. 5. To save the current printer driver settings as a preset, select Save As from the Preset menu. 6. Enter a name for your preset and click OK. CHANGING THE DEFAULT PRINTER AND PAPER SIZE The following steps describe how to change your default printer and the paper size options. 1. Select Apple menu > System Preferences. 2.
Scale You can scale documents up or down to fit onto different paper sizes. To fit your document on a specific paper size, select Options in the Paper Handling drop-down menu in the Print Options dialog box (see “Print options” on page 83). Orientation You can select a portrait or landscape option. When using landscape, you can rotate the document 180 degrees. PRINT OPTIONS COPIES & PAGES Copies This option allows you to enter the number of copies to print.
Scheduler This option lets you choose whether to print your document immediately, or defer printing until later. You can also assign a priority to a print job. These features are useful if you are printing large documents that take a long time to print. PAPER HANDLING Page order You can choose to print your document in the normal page order (1,2,3..) or reverse order (..3,2,1). Print This option allows you to choose whether to print only odd or even numbered pages.
Quartz Filter Choose a Quartz filter if you wish to apply a special effect to your print job, such as Sepia or Blue Tone. COVER PAGE Choosing a cover page may help you to identify your printed document in a large pile of paper. This is useful in a busy office with many people sharing the printer. PAPER SOURCE This option allows you to select the paper tray to use for your print job. PRINT QUALITY Print quality Use this option to selects the print resolution.
Toner Saving Toner saving uses less toner when printing your document. This is best suited to draft text documents as it lightens the print significantly. COLOUR Colour mode COLOUR MODE DESCRIPTION Advanced Colour The driver selects the most appropriate color settings. Manual Allows you to manually adjust colour and black and white settings or select. Grayscale Convert all colours to shades of grey. Color matching COLOUR DESCRIPTION Monitor (6500K) Perceptual Optimised for printing photos.
for color photos. Select True Black (K) to use 100% black toner to represent black. This option is recommended for text and business graphics. Brightness / Saturation This option allows you to increase brightness for a lighter print. Modify saturation to change the strength (or purity) of a colour. If the printed colours are too strong, reduce saturation and increase brightness. As a general rule, reduce saturation by the same amount as you increase brightness.
PRINT CONTROL If you are using the Windows Print Control Server software to manage printers, enter your assigned user name and ID. This information is sent to the printer with your print job and is recorded by the printer. SUMMARY This option displays a summary of all selected print options for the current job.
GENERAL PRINTING PRINTING ON DIFFERENT MEDIA This section describes how to print on material other than normal A4 paper. PRINTING ON LEGAL PAPER When printing on legal paper you need to change the media settings for the printer software to get the best results. You can either set a default driver for each type of media or you can change the print media settings through your Windows printer properties or Mac Print options any time you print on different media.
2. Check the Fit to Page checkbox. 3. Choose the scaling factor you need from the Conversions drop-down list. Mac OS X 1. Select Paper Handling (1). 1 2 3 2. Check the Scale to Fit Paper Size checkbox (2). 3. Choose the paper size you need from the drop-down list (3). PRINTING MULTIPLE PAGES TO ONE SHEET This feature scales the page size of your document for printing and reproduces several pages per sheet.
Windows 1. In the driver’s Setup tab, choose the number of pages (N-up) you want to print on each sheet. 1-up is normal, 16-up is maximum. 4-up 2. Click Options to choose from the available options for this feature. From here you can choose the page printing order, the page layout, whether you want printed page borders, and a binding margin if you need it. Mac OS X 1. Select Layout (1). 1 2 3 4 2.
PRINTING COLOR DOCUMENTS IN BLACK AND WHITE You can save both time and toner by printing color documents in black and white. Access the Color tab and select the Greyscale option before printing your document. WINDOWS MAC CANCELLING A PRINT JOB You can cancel a print job from your software application, from the print queue or by using the STOP button on your printer. PRINTING STATE HOW TO CANCEL Document has not started printing Try to cancel printing job within software application.
COLOUR PRINTING The printer drivers supplied with your MFP provide several controls for changing the colour output. For general use the automatic settings will suffice, providing reasonable default settings that will produce good results for most documents. Many applications have their own colour settings, and these may override the settings in the printer driver. Please refer to the documentation for your software application for details on how that particular program’s colour management functions.
How your software application displays colour Some graphics applications such as Corel Draw or Adobe Photoshop may display colour differently from “Office” applications such as Microsoft Word. Please see your application’s on-line help or user manual for more information. Paper type The type of paper used can also significantly affect the printed colour. For example, a printout on recycled paper can look duller than one on specially formulated glossy paper.
ACCESSING THE COLOUR MATCHING OPTIONS The colour matching options in the printer driver can be used to help match your printed colours to the ones displayed on your monitor or from some other source, such as a digital camera. To open colour matching options from the Windows Control Panel: 1. Open the Printers window (called “Printers and Faxes” in Windows XP). 2. Right-click the printer name and choose Properties. 3. Click the Printing Preferences button (1).
USING THE COLOUR SWATCH FEATURE To use the Colour Swatch feature, you must install the Colour Swatch Utility. This is supplied on the DVD-ROM that you received with your printer. The Colour Swatch function prints charts which contain a range of sample colours. Note that this is not the full range of colours that the printer can produce. Listed on each sample colour are the corresponding RGB (Red, Green, Blue) values.
MAINTENANCE REPLACING CONSUMABLE ITEMS This section explains how to replace consumable items when due. As a guide, the life expectancy of these items is: > Toner Starter cartridge: The machine is shipped with sufficient black, cyan, magenta and yellow toner for 1,000 A4 pages, of which 500 A4 pages of toner are used to fill the image drum (500 A4 pages remaining).
TONER CARTRIDGE REPLACEMENT CAUTION! To avoid toner wastage and possible toner sensor errors, do not change the- toner cartridge(s) until “TONER EMPTY” is displayed through the Status Monitor. The toner used in this printer is a very fine dry powder. It is contained in four cartridges: one each for cyan, magenta, yellow and black. Have a sheet of paper handy so that you have somewhere to place the used cartridge while you install the new one.
2. Press the cover release (a) and open the top cover of the printer (b) fully. b a WARNING! If the printer has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. 3. Note the positions of the 4 cartridges. 1 2 3 4 1. Cyan cartridge 3. Yellow cartridge 2. Magenta cartridge 4.
4. Carry out one of the following: (a) If you are replacing a toner cartridge that has been supplied with your printer (release lever has 3 positions), pull the coloured toner release lever on the cartridge to be replaced towards the front of the printer, in the direction of the arrow, but stop at the central (upright) position.
8. Gently shake the new cartridge from end to end several times to loosen and distribute the toner evenly inside the cartridge. 9. Remove the wrapping material and peel off the adhesive tape from the underside of the cartridge. 10. Holding the cartridge by its top centre with the coloured lever to the right, lower it into the printer over the image drum unit from which the old cartridge was removed. 11.
14. Gently lower the scanner on to its supports. IMAGE DRUM REPLACEMENT There is no need to switch the MFP off when changing image drum(s). Lift the scanner. < < 2. < < 1. Press the cover release (a) and open the top cover of the printer (b) fully. b a WARNING! If the printer has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. 3. Note the positions of the 4 cartridges/image drums. 1 2 3 4 1. Cyan cartridge 3. Yellow cartridge 2. Magenta cartridge 4.
4. Holding it by its top centre, lift the image drum, complete with its toner cartridge, up and out of the printer. 5. Put the old unit down gently onto a piece of paper to contain any toner spillage. 6. Take the new image drum unit, complete with toner cartridge (assembled according to the installation guide) and place it on the piece of paper alongside the old ID unit. CAUTION! The green image drum surface at the base of the cartridge is very delicate and light sensitive.
8. Holding the complete assembly by its top centre, lower it into place in the printer, locating the pegs at each end into their respective slots in the sides of the printer cavity. C,M,Y 9. Close the printer top cover and press down firmly so that the cover latches closed. 10. Gently lower the scanner on to its supports. NOTE If you need to return or transport your printer for any reason, please make sure you remove the image drum unit beforehand and place in the bag provided.
Lift the scanner. < < 3. < < 2. Press the cover release (a) and open the top cover of the printer (b) fully. b a 4. Note the positions of the 4 cartridges. It is essential that they go back in the same order. 1 2 3 4 1. Cyan cartridge 3. Yellow cartridge 2. Magenta cartridge 4.
5. Starting from the rear, lift each of the image drum units, out of the printer and place them in a safe place away from direct sources of heat and light. CAUTION! The green image drum surface at the base of each cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes. If the drum unit needs to be out of the printer for longer than this, please wrap the cartridge inside a black plastic bag to keep it away from light.
7. Pull the lifting bar (c) upwards so that belt tilts up towards the front, and withdraw the belt unit from the printer. 8. Lower the new belt unit into place, with the lifting bar at the front and the drive gear towards the rear of the printer. Locate the drive gear into the gear inside the printer by the rear left corner of the unit, and lower the belt unit flat inside the printer. 9. Turn the two fasteners (a) 90° to the right until they lock. This will secure the belt unit in place.
10. Replace the 4 image drums, complete with their toner cartridges, into the printer in the correct positions as shown. 1 2 3 4 1. Cyan cartridge 3. Yellow cartridge 2. Magenta cartridge 4. Black cartridge 11. Close the printer top cover and press down firmly so that the cover latches closed. 12. Gently lower the scanner on to its supports. 13. Switch the MFP ON.
FUSER REPLACEMENT The fuser is located inside the printer just behind the four image drum units. WARNING! If the MFP has recently been powered on, some fuser components will be very hot. Handle the fuser with extreme care, holding it only by its handle, which will only be mildly warm to the touch. A warning label clearly indicates the area. If in doubt, switch the printer off and wait at least 10 minutes for the fuser to cool before opening the printer cover. Switch the MFP OFF. 2. Lift the scanner.
4. Identify the fuser handle (1) on the top of the fuser unit. a 1 a 5. Pull the two fuser retaining levers (a) towards the front of the printer so that they are fully upright. 6. Holding the fuser by its handle (1), lift the fuser straight up and out of the printer. If the fuser is still warm, place it on a flat surface which will not be damaged by heat. 7. Remove the new fuser from its packaging and remove the transit material. 8.
10. Push the two retaining levers towards the rear of the printer to lock the fuser in place. 11. Close the printer top cover and press down firmly so that the cover latches closed. 12. Gently lower the scanner on to its supports. 13. Switch the MFP ON. CLEANING From time to time print “debris” such as ink, toner and paper dust will accumulate in the ADF and on the document glass from documents which have been copied. CAUTION! Use a clean, moist, lint free cloth for cleaning.
Lift the scanner. < < 2. < < 1. Press the cover release (a) and open the top cover of the printer (b) fully. b a 3. Gently wipe the LED head surface (1) with LED lens cleaner or a soft lint free cloth. 1 4. Close the printer top cover and press down firmly so that the cover latches closed. 5. Gently lower the scanner on to its supports.
...THE PAPER PATH IN THE ADF If marks are found on an image which has been read by the ADF, or the ADF does not feed documents smoothly, follow the cleaning procedure below. 1. Switch the MFP OFF. 2. Open the ADF top cover. 3. Pinch the ADF lock lever and swing the feeder mechanism up until it is locked. 4. Moisten a soft, clean lint free cloth and remove any marks by wiping the cloth in the direction of the arrow, as shown. 5. Return the feeder mechanism to its original position. 6.
...THE DOCUMENT GLASS The document glass needs to be cleaned occasionally to ensure optimum image quality and performance. 1. Open the document cover. 2. Moisten a soft, clean, lint free cloth and remove any marks, as shown. 3. Close the document cover.
INSTALLING ADDITIONAL MEMORY This section explains how to install additional RAM memory into your MFP as a memory upgrade. The basic MFP model comes equipped with 128MB of memory (64 Mb “on-board” and 64 Mb in the option slot). This can be upgraded by substituting the option memory (64Mb) with a memory board containing 256MB, giving a maximum total memory capacity of 320MB. 1. Switch the MFP off and disconnect the AC power cable. 2. Lift the scanner. 3.
4. Note the positions of the 4 cartridges. 1 2 3 4 5. 1. Cyan cartridge 3. Yellow cartridge 2. Magenta cartridge 4. Black cartridge Remove each image drum units, starting with the front. Cover the image drum units to protect them from direct light. CAUTION! The green image drum surface at the base of each cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes.
6. Locate the two fasteners (1) at each side of the belt (3) and the lifting bar (2) at the front end. Turn the two fasteners (1) 90° to the left. This will release the belt from the printer chassis. a b a c 7. Unlock the fasteners and remove the belt as shown. 8. Carefully remove the new memory board from its wrapping. Try to handle the board only by its short edges, avoiding contact with any metal parts as far as possible. In particular, avoid touching the edge connector.
9. Identify the RAM expansion slot in the printer. Unclip the plastic cover to open this slot. b a 10. As the RAM expansion slot already contains a memory board (64Mb), this board will have to be removed before you can install the new one. To remove it proceed as follows: (a) Identify the locking clips at each end of the RAM expansion slot. (b) Push the clips outward and back into the printer. The board will pop out slightly.
18. When the MFP is ready, check the memory status as follows: (a) Using the Down arrow key, scroll down to Menu and press Enter. (b) Using the Down arrow key, scroll down to View Information then press Enter. (c) Using the Down arrow key, scroll down to System Menu then press Enter. (d) Using the Down arrow key, scroll down to Total Memory. (e) Pressing the Enter key will confirm the total memory installed.
TROUBLESHOOTING CLEARING PAPER JAMS Provided that you follow the recommendations in this guide on use of print media, and you keep the media in good condition prior to use, your printer should give years of reliable service. However, paper jams occasionally do occur, and this section explains how to clear them quickly and simply.
IN THE PRINTER SECTION... 1. If a sheet is well advanced out of the top of the printer, simply grip it and pull gently to draw it fully out. If it does not remove easily, do not use excessive force. It can be removed from the rear later. 2. Lift the scanner. 3. Press the cover release (a) and open the printer’s top cover (b) fully. b a WARNING! If the printer has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. 4. Note the positions of the 4 cartridges.
5. Holding it by its top centre, lift the cyan image drum, complete with its toner cartridge, up and out of the printer. 6. Put the cartridge down gently on to a piece of paper to contain any toner spillage. CAUTION! The green image drum surface is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes.
9. Remove any sheets of paper as follows: > To remove a sheet with its leading edge at the front of the belt (1), carefully lift the sheet from the belt and pull it forwards into the internal drum cavity and withdraw the sheet. 1 CAUTION! Do not use any sharp or abrasive objects to separate sheets from the belt. This may damage the belt surface. > To remove a sheet from the central area of the belt, carefully separate the sheet from the belt surface and withdraw the sheet.
11. Lower the printer top cover but do not press down to latch it closed yet. This will protect the drums from excessive exposure to room lighting while you check the remaining areas for jammed sheets. 12. Open the rear stacker and check for a sheet of paper in the rear path area. > Pull out any sheets found in this area. > If the sheet is low down in this area and difficult to remove, it is probably still gripped by the fuser.
16. Pull out the Cassette Tray and ensure that all paper is stacked properly, is undamaged, and that the paper guides are properly positioned against the edges of the paper stack. When satisfied, replace the tray. 17. Close the front cover. 18. Close the printer top cover and press down firmly so that the cover latches closed. 19. Gently lower the scanner on to its supports.
DEALING WITH UNSATISFACTORY PRINTING SYMPTOMS POSSIBLE CAUSES STEPS TO TAKE Vertical white lines can be seen on the printed page. The LED head is dirty. Wipe the LED head with a soft, lint-free cloth. The toner is low. Open the top cover and tap the cartridge a few times to evenly distribute any remaining toner. If symptoms persist, replace the toner cartridge. Foreign materials may be present in the image drum. Replace the image drum cartridge.
SYMPTOMS POSSIBLE CAUSES STEPS TO TAKE Vertical lines appear. The image drum cartridge is damaged. Replace the image drum cartridge. The toner is low. Open the top cover and tap the cartridge a few times to evenly distribute any remaining toner. If symptoms persist, replace the toner cartridge. When the interval is about 94mm (4in), the image drum (the green tube) is damaged or dirty. Wipe it lightly with a soft cloth. Replace the image drum cartridge when it is damaged.
FAX PROBLEM CHECKLIST (MC360) If a problem occurs, read through the list of problems and solutions before calling for service. The machine will not dial a telephone number: Check the power cable and wall outlet. Make sure that the telephone line (not external telephone or handset) is connected to the LINE socket on the back of the machine. If an external telephone is installed, lift the handset and check for a dial tone. If there is no dial tone, there may be a problem with the telephone line.
Machine is connected to a PBX but it is not possible to dial out: Be certain that the dial prefix is entered before the telephone number for each number dialled or programmed into the machine. Additionally, the machine must be programmed for PBX operation before it will work with a PBX (see “Connecting to a PBX” on page 46).
SPECIFICATIONS MC350 N34118B MC360 N34117B ITEM SPECIFICATION Dimensions 447 x 547 x 521mm (W x D x H) approximately Weight 29kg approximately Power Source Input: 220 to 240VAC, 50 to 60Hz Power consumption Environmental Max.: 980W Typical operating: 400W Stand-by: 110W Power save: <30W Noise 53.
INDEX A I Access control administrator PIN ............. 52 enabling ............................ 52 user PIN ............................ 52 Adding a telephone handset ............................... 48 Address book adding a group entry ........ 50 adding an email entry....... 49 deleting a group entry ...... 51 deleting an email entry..... 49 editing a group entry ........ 51 editing an email entry ...... 50 Image drum how to replace ................ 102 life expectancy .................
OKI CONTACT DETAILS Oki Systems (UK) Limited 550 Dundee Road Slough Trading Estate Slough, SL1 4LE Tel:44 (0) 1753 819819 Fax:44 (0) 1753 819899 http:// www.okiprintingsolutions.co.uk Oki Systems Ireland Limited The Square Industrial Complex Tallaght, Dublin 24, Ireland Tel:+353 1 4049590 Fax:+353 1 4049591 http://www.oki.ie OKI Systems - Northern Ireland 40 Sydenham Park Belfast, BT4 1PW Oki Systems (Thailand) Ltd. 1168/81-82 Lumpini Tower, 27th Floor, Rama IV Rd.
Oki Europe Limited Blays House Wick Road Egham Surrey TW20 0HJ United Kingdom Tel: +44 (0) 208 219 2190 Fax: +44 (0) 208 219 2199 www.okiprintingsolutions.
